HomeMy WebLinkAbout760679.tiff MINUTES
WELD COUNTY COUNCIL
May 5, 1976
The Weld County Council met in regular session in full conformity
with the Weld County Home Rule Charter at 401 N. 15th Avenue,
Greeley, Colorado, on Wednesday, May 5 at the hour of 2 o'clock.
ROLL CALL: The meeting began with an invocation by Mrs. Nancy Clark,
acting chairperson in the absence of John Martin, President and
on roll call the following members were present:
Vice President, Nanry Clark
Councilman, Floyd Oliver
Councilman, Lacy Wilkinson
Councilman, Bob E. White
Also present: Secretary, Bonnie Hickman and four members of the press.
MINUTES: The minutes of April 21 were unanimously approved by motion of
Floyd Oliver and second by Bob White. There were two corrections.
Page two, paragraph five should read - "are solving their purchasing
procedures. " Page three, under Sheriff should read - "He thought
it was the duty of the Sheriff's Office to serve subpoenas and
summons, but due to poor service most attorneys are hiring other
people to serve them. "
REPORTS
NEWSPAPER REPORT: Bonnie Hickman, secretary, reported on the filing procedure
for retaining newspaper articles of county concerns. Each council
member is assigned a file in which articles of interest to his
particular area committee are kept. She also reported that May 17
is the set date for interviewing eleven applicants for the county
attorney position. One of the two assistant county attorneys has
now begun employment with the countyand the other assistant will
begin work sometime later this month.
Bob White recommended that a file be developed for the county
official expenditures list which is published in the Greeley Booster.
The Greeley Booster was added to the Council 's list of newspaper
subscriptions.
COMMISSIONER/TOWNS MEETINGS: Nancy Clark reported the dates of the County
Commissioners/Town Mayors Meetings to be May 7 and 14. She felt
it might be an appropriate event to attend in which to hear the
concerns of the towns peoples. Lacy Wilkinson expressed interest
in attending the May 7th meeting.
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760679
- Minutes of County Cou. -1 Page 2
May 5, 1976 •
ASSESSOR'S OFFICE: It was confirmed by Floyd Oliver that the council will
visit the Assessor's Office at 10:00 A.M. on Tuesday, May 11.
The Council members will also visit the County Road Equipment shops
that afternoon.
CORRESPONDENCE: Nancy Clark read a letter of invitation from the County
Clerk & Recorder's Office regarding their 51st annual summer
conference of the Colorado State Association of County Clerk
and Recn-ders. This will be held on June 6,7, and S at the Holiday
Inn. The sessions will be very informative as to the wide variety
of functions conducted by the County Clerks' office.
SALARIES OF NEW CO .MISSIONERS FOR 1977: All councilmembers received a copy
of the District Attorney's legal opinion regarding the setting of
the salaries for the new county commissioners. Bob Miller, D.A. ,
concurred with the council on their decision. Floyd Oliver made
a motioi that the chairman contact District Attorney Miller and
have hi:• draw up a proper resolution pertaininr- to the commissioners'
salaries - that. those new commissioners who ars running in 1976 to
take office in January 1977, will receive a salary of $15,000
for the first two years of their term (making at that time all the
commissioners' salaries equal) and that in 1979 their salaries would
he changed to $17,500 which would he paid to all five commissioners
at that time. Motion seconded by Bob White. Roll call vote - 4-0.
CLERK & RECORDER AND SHERIFF: The council did not make a decision on setting
dates for visiting the County Clerk 8 Recorder and Sheriff's Offices.
This will bs decided at the next meeting.
LEASE PURCGASING.REPORT; Bob White presented his report regarding lease-
purchasing and road and bridge equipment. His three page report
sighted a lease-purchase example of a Koehring Packhoe in which
t`.n reUr y ended up na-•ins some rine tho^sand dollars -ore than
' he orifli.ral purchase price. He also dealt with the specifics of
lease-purchasing and the purchasing of equipment for the road and
bridge department. (See attached report) Rob White said there
appears to be a means of purchasing with receiving a significant
savings and thought that long range comprehensive planning would
put the county in a place •where lease-purchasing would not be
necessary.
USES OF EQUIPMENT IN UNIFYING ROAD DISTRICTS: Floyd Oliver lead in a discussion
of the uses of equipment in unifying of road districts. He stated
that the Charter does not state that unification of road districts
is required. Nancy Clark and Bob White said it was their understanding
that there is nothing in the Charter specifically stating this,
but that the Charter calls for only a central engineering department,
not three separate road departments.
Nancy Clark said that another problem in this area is that of
nepotism in hiring o road crewmen and employes of other county
elected officials.
• Minutes of County Cou 1 Page 3
May 5, 1976
PURCHASING REPORT/PURCHASING AGENT: Lacy Wilkinson presented a report to
the Council which included listing the responsibilities of the
• purchasing office and bidding procedures. Mr. Wilkinson stressed
the point that competence in purchasing is necessary. He stated
that the "Board of County Commissioners is an elected -body and
therefore obviously interested in re .aining the good will of as
many of the electors as possible. Competence, experience, and
knowledge is not a requirement for making buying decisions by this
process. Competence in purchasing is largely acquired only through
experience." He felt that government purchasing needs to be
separate from political decision making by the use of a professional
purchasing agent. He also added that the charter needs to be changed
regarding purchasing powers.
Mr. Oliver commended .".:r. Wilkinson on his thorough report.
PRESENT PURCHASING AND BIDDING POLITIES: Nancy Clark submitted a memorandum
from the Commissioners and Director of Management and Budget of
July 24, 1975 as a basis for her report. This memorandum lists
purchasing rules and procedures. It seems that this information is
available to county employees, but that they are not aware of it.
Nancy Clark was surprised to find- that the resolution attached to
the particular memo is identical (except for the bidding section) to
the resolution adopted in February 1976 by the Commissioners. The
council was under the impression that the recent resolution was
newly drawn up as continued action in implementing the Charter. .
It was stated that it seems the Charter has not really changed
anything and it still lies with the powers that be.
Nancy Clark suggested investigating what other counties are
doing regarding their purchasing procedures. She listed several
questions of importance for such an investigation. Example -
Do they have a purchasing agent? What are ttheir general bidding
procedures? At what point in purchasing and bidding do the County
Commissioners become involved? Is there any stated preference to
local bidders? She would also request a copy of their purchasing
procedures: Floyd Oliver stated the fact that all other counties are
operating under state law and there is a difference in comparing
their procedures with a Home Rule county. The differences that
Nancy Clark is finding is that the Commissioners involvement is
very small in other counties.
Nancy Clark suggested obtaining a performance auditor intern from
Colorado State University School of Business to study county
purchasing. All councilmenbers agreed with her suggestion and
Bob White made a motion that Nancy Clark he authorized to contact
CSU in this regard. Lacy Wilkinson seconded. Roll call vote - 4-0.
Nancy Clark will find out the procedures necessary and notify the
council members.
- • Minutes of County Cou .1 Page 4
• May 5, 1976
ALCOHOL RECOVERY CENTER VISIT: On April 21st, Bob White and John Martin
toured the Alcohol Recovery Center located adjacent to the Council
Office. Mr. White reported the center requires patients to
remain five days and meanwhile are educated as to the affects of
alcohol. The building is also used for Alcoholics Anonymous
meetings. The state provides most funding for this service,
$92,404 from the state and $5,782 from patient fees.
':.VALUATION: Bob White added that the Council Members found .all of the
County employees willing and very helpful in searching for infor-
mation. Nancy Clark suggested that the Council F4embers continue
studying their various areas of concern in regard to the county
purchasing procedures.
There being no further business, Bob White moved that the meeting adjourned
with Lacy Wilkinson seconding. Meeting adjourned.
Respectfully submitted,
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Si-ne.0 v-LCScre—222 APPROVED: c.--111., i .OJa,�
Ronnie Hickman, Secretary n T. Martin, President
1 Koehring Backhoe
Node]. 1066 C
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2= yard Serial No. 016183
Lease purchase agr�,.n:ent, March 3u, 1774 with Power Equipment Co.
Unable to locate file showing bids for other models of backhoes. Found no reference
to bids for backhoes in the commissioners minutes.
.information obtained from county employees indicates that the need for this backhoe
was basically a decision of the commissioners.
information from county employees indicate the primary use of this machine has been for
stockpiling gravel for use on roads.
Original cost $160,056.ou
Lease payments start June 1, 1774 and were paid in advance for seven months at the rate
of S uuu.Ou per month. Total 528,000.00 leaving balance due on January 25, 1,75 of
$132,u56.ou
Windsor National Bank purchased this machine from the Power Equipment Co. at the end of
January 1,75 and a new agreement with Weld County was drawn at this time with monthly
payments of 64,197.35. These were paid each month from February 5, 1,75 until
January 5, 1776.
Windsor National Bank was paid the balance due of ?y5,4u3.U0 in December of 1,75 and
Weld County is now the owner of this Koehring backhoe.
Koehring Backhoe
June 1, 1,74 Original Purchase Price W160,056.0,.
7 months Lease payments in advance to
Power Equipment Co. 28200 .u„
Balance due February 1, 1,75 132,056.00
Lease Purchase agreement wroth Windsor Nat. Bank
February 5, 1,75 132,056.ou
Eleven months payments to Bank 46,172.00
Final payment December, 1775 95,1:03.00
Total paid Windsor Bank 141,595.uu
k11 months interest included 40,5351.06/
Total cost of machine 16y,525.uu
Fay 1,76
Lease Purchasing and rurchasing of Equipment for Road and Bridge
A. Determination of purchase or replacement of :equipment seems to rely upon the following.
1. Request by road overseers or division heads.
2. ,iecomendations of shop foreman.
3. Personal desires or philosophys of commissioners.
4. Available moneys at budget time.
B. Although some equipment is twenty years old there seems to be a good effort to keep
it in serviceable condition.
1. Very difficult to obtain repairs for some of older equipment.
2. "Dorm" tine of equipment often means less efficiency or production.
C. Lease Purchasing by governmental units is allowed by Colorado laws and is being
used for reasons such as: •
1. items of capitol _utlay too large to be properly budgeted in one year.
2. rznergency needs which carnet be covered in current years budgets.
3. Bad financial planning, etc. •
D. Lease Purchasing Costs
1. Several Weld County banks have lease purchasing aeoartments capable of urovid.,.ng
funds; financial planning and techn aogf for lease purchasing of major items.
1. Quoted interest rates of Weld County banks indicate a possible savings to
Weld County of 5 to 6'n compared to the interest rates charged by equipment
companys which often go as high as 15-x. •
2. Rearrangement of figures pertaining to purchase price-monthly payments and end
payments by some equipment dealers distort the true financial picture.
1. Low monthly payments sometimes mean higher purchase and/or higher end payments,
and/Or -longer pay periods.
2. Lease purchase bids need expert analysis.
3. Bids for outright purchase could be separated from bids for lease purchase.
B. Weld County has contracted for six Caterpillar 13u G Motor Graders under a lease
purchase agreement.
1. All other heavy equipment under Lease purchase for road and bridge has been
paid in full.
2. initial purchase price of each motor grader $61,200.00
3. Total cost if said in full in three years $6„462.vv
4. Additional cost of lease purchasing for six motor graders average is $`16,5211..0:;
per year or a total of t;;hy,572.ve for three years.
5. Penalty to be paid if motor graders are paid for prior to expiration of lease
purchase agreement.
6. Final payment for six graders in 1y79 of $116,772.uu.
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COUNTY PURCHASING REPORT
WELD COUNTY COUNCIL
Section 4-2-(4) of the Weld County Charter states that the Division
of Finance and Central Purchasing shall: "Establish, maintain and operate
the central purchasing office for. the County. Responsibilities of the
purchasing office shall include the purchase, storage and distribution of
supplies, materials, property, equipment and inventory pursuant to the
policies and procedures established by the Board and in accordance with this
Charter and the Laws of the State.
Section 14-9 Bidding-Procedures
(1) The Board of County Com-Assioners shall adopt bidding procedures
for county purchases which shall assure open and competitive
bidding on all county purchases, and the Central Purchasing Division
shall follow the procedures adopted in all county purchases.
(2) Rir' specifications shall be prepared in such a manner as to invite
arr' e-Nrourage bidding from all sunpl.ie-s of the goods and equipment
being purchased h•' the County. No specifications shall be submitted
to bidders so restrictive in detail as to eliminate any line of
co^r'petitive equipment.
(3) The County Commissioners shall give preferenre to resident Weld
County bidders in all cases where the bids are competitive in price
and quality.
(4) The County Commissioners shall enter in the minutes of the meeting,
at which a purchase is made for other than a low bid, the reason for
not accepting the low hid.
(5) All purchases of $2,000.00 or more shall be by written, sealed bid
and bids over $2,000.00 shall be followed by a ten day period for
consideration and investigation of the bids submitted to determine
comparisons of duality and price. The Commissioners shall accept
the bid they firs to be most beneficial to the County.
Bidding Procedures accordingly were established by Resolution of the
Board which provided:
1. Authority for Purchases:
All purchase-; shall be subject to prior approval of the Board
of County Ca miss:ioners.
2. Emergency Purchases:
In the amour: of !100 or less may be purchased on purchase
orders signed by the Department Head.
3. Accounting Instructions :
Require requisitions, purchase orders, and reports of receipt
bq properly signed prior to payment.
• . . County Purchasing Repo,. Page 2
April 29, 1976
4. Certificate of Necessity and Funds:
Provides for certification of the necessity of the purchase
and the availability of funds.
5. Requisition to Purchase:
Requires the purchasing agent to purchase only those supplies,
materials, and equipment requested by the using department.
6. Quotations:
Requires quotations in writing from three or. more suppliers on
purchases in excess of $100 and less than $2000. Acceptance
shall be based on the lowest and best quotation but only with
the approval of the Board of County Commissioners. Right to
reject any and all bids is reserved.
7. Bids in excess of $2000:
Requires a ten day lay over for consideration and investigation.
Authority for publication of notice of request for bids requires
authorization from Board in public meeting.
It will be noted from the above that all control and final decision on
purchasing is in the hands of the Board of County Commissioners.
The Board of County Conmissioners is an elected body and therefore
obviously interested in retaining the good will of as many of the electors as
possible. Competence, experience and knowledge is not a requirement for making
buying decisions by this process. Competence in purchasing is largely acquired
only through experience. Pressures on elected officials are difficult to
ignore. The farther the purchasing authority is away from electorate, the less
likely there will be a show of favoritism.
Under the current provisions of the Weld County Charter it would appear
that this would he difficult to attain unless the Board would accept the
recommendations made by the desicnated purchasing agent.
Much assistance in securing the requirements of local governing agencies
can be obtained through the office of the State Purchasing Agent. A large
percentage of the State's requirements are bought from period contracts obtain-
ed through state wide bidding, At least a comparison to local bids can be obtained
and a determination made as to the efficiency and competitiveness. It is reason-
able to believe that bids received on the large quantities irvolved would be
more favorable than those secured on lesser quantities. Such bids are secured
From wholesalers and manufacturers. Specifications would tend to be more
professional and concise. The buying is done by persons who have had long
experience and can recognize the items of wide profit margins and sense the
areas i•'here collusion is likely to occur. The. spread of the operations is such
that the opportunity to make comparisons on price and quality are much greater.
The volume is so much greater and usage so much more wide spread that a better
and quicker appraisal can be made of the quality and utility of a new product.
' County Purchasine Rep^ Page 3
• . . ' April 29, 1976
The cost of the service from State Purchasing is nothing, the paper work
is the same, and a considerable amount of the County's purchasing agent's time
could be utilized for other duties now handled by his office. The prime
objective and duty of the purchasing agent is to obtain the stated quantity
and specified quality for the least amount of money.
Prepared by c-t 61.4.4.,,c--
Prepared
Lacy Wil4nson, Councilman
1; r I , To D partment Heads ---------- Dr,, July 24, 1975
r.
COLOHADO From Commissioners and Director of Management. and Budget
suojet. _Purchasing_P.ules and Procedures_____
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This memorandum is written in accordance with a resolution adopted July 23, 1975,
shall supersede all previous procedures for . , 'i.rasing of supplies , materials
rnJ equipment. Explanations for the procedure in following the resolution , which
is typed is caps , is for the benefit of all persons purchasing supplies , materials
equipment for the County en 'r≥ld.
AUTHORITY FOR PURCHASES:
ALL SUPPLIES, MATERIALS AND EQUIPMENT PURCHASED FOR THE COUNTY, BOTH
EMERGENCY AND REGULAR PURCHASES, ARE SUBJECT TO APPROVAL OF THE COUNTY
COMMISSIONERS.
1 . It will be noted that this regulation refers only to the purchases
of supplies , materials and equipment. The purchase of contractural
services and similar items do not come within the regular purchasing
rules. The definition , however, of supplies must be a strict one
and the Director of Manacement and Budget shall reserve the right to
determine border line cases as to whether an item is a contractural
service or one of supplies .
2. Generally, items to be charged to code of expense numbers 12, 13, 14
and 15 are for supplies , materials and equipment.
3. All contractural and other services purchased for the County, both
emergency and regular purchases are subject to approval by the County
Commissioners.
EMERGENCY PURCHASES:
PURCHASES OF ONE HUNDRED DOLLARS (S100.OO) OR LESS MAY BE PURCHASED ON
REQUISITION FORMS PROPERLY SIGNED BY THE DEPARTMENT HEAD. PURCHASES OF
OVER ONE HUNDRED DOLLARS ($100.OO) SHALL BE MADE ON PURCHASE ORDER FORMS
SIGNED BY THE AUTHORIZED PURCHASING AGENT AND THE COUNTY COMMISSIONERS.
1 . Purchases of $100.00 or less , as emergency or confirming purchases
may be made, but the De'dartmcnt Head must sign the requisition before
forwarding to the s( caun`.iog Office for payment. This procedure would
permit deputies , supervisors or foremen to purchase items necessary
for the operation of Their department , however, the department head
shall always carry the full responsibility.
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Memo to Department Heads -2- July 24, 1975
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ACCOUNTING INSTRUCTIONS:
REQUISITIONS, PURCHASE ORDERS AND MATERIAL RECEIVED REPORTS MUST BE
PROPERLY SIGNED PRIOR TO THE PAYMENT OF COUNTY PURCHASES. DETAILED
PROCEDURES TO BE ISSUED BY THE COUNTY COMMISSIONERS AND DIRECTOR OF
MANAGEMENT AND BUDGET.
CERTIFICATE OF NECESSITY AND FUNDS:
THE DEPARTMENT HEAD SHALL CERTIFY THAT ALL PURCHASES ARE NECESSARY FOR
THE PROPER OPERATION CF HIS DEPARTMENT, AND THAT FUNDS FOR SAME ARE
AVAILABLE IN THE CURRENT BUDGET.
1 . The department head shrill certify that all purchases are necessary
for the proper operation of the department and that funds are avail-
able in the current budget. If the department head is not sure of
the availability of budgeted; '7unds , he should check with the Director
of Management and Budget prior to issuance of the requisition.
REQUISITION TO PURCHASE :
THE PURCHASING AGENT SHALL PURCHASE ONLY THOSE SUPPLIES, MATERIAL AND •
EQUIPMENT REQUESTED BY A USiNG DEPARTMENT. HE SHOULD, HOWEVER, KEEP
THE DEPARTMENT HEADS INFORMED ON PRICE CHANCES, DELIVERIES AND OTHER
INFORMATION THAT WOULD BE IN THE INTEREST OF GOOD COUNTY OPERATION.
1 . Requisitions shall be initiated and prepared by the department head.
Requisitions shall be in as much detail as necessary, show the proper
account and code numbers , be properly signed by the department head
and include an estimate of the proposed expenditures if it is an order
for goods . If the requisition is for a confirming purchase, it must '
include the exact amount of the purchase and the invoices must be
attached.
2. ' Requisitions must be prepared for all purchases except for payment of
utility bills. Utility companies will be furnished purchase order
forms which they will prepare and send to department heads for approval .
3. The Director of Management and Budget shall serve in the capacity of
department head for the purch-rse of items to be stored in the mimeograph
office and other storage yards and warehouses . He shall initiate and
process the necessary requisitions .
4 . All requisitions for supplies , materials , and equipment shall be forwarded
to the Director of Management and Budget, whereupon he shall proceed to
obtain the necessary quotations or bids . Requisitions for supplies ,
materials , and equipment should be submitted well in advance of need
because ten to thirty days ' time will be needed to obtain the necessary
quotations or bids.
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Memo to Department Heads -3- July 24, 1975
5. The County Comnissioners shall approve, by signing the requisition,
all proposed' purchasos which exceed $100.00. Purchases of less than
$100.00 shall be processed by the Director of Management and Budget.
6. Proposed requisitions e: .ceeding $100.00 shall be sent to the Office
of the County'ColuAssionors after being properly signed by the depart-
ment head and the U. ...etk" of Management and Budget, together with all
quotations or bid!; . / aer approval by the County Commissioners , it is
returned to the Dircrirr of iN.>nagemen.t and Budget for preparation and
distribution of purchase order.copies.
QUOTATIONS:
ON PURCHASES OF OVER Qi:'•• ;!:?!Dra2 DOLLARS .($100.00) BUT LESS THAN TWO
THOUSAND DOLLARS iS„:y :Z. r7'?' '-ASIPS AGENT SHALL REQUEST QUOTATIONS
IN WRITING FROM THRII i ; i'li , IF POSSIBLE, AND SHALL PURCHASE
ON THE LOWEST AND BEST ti' "' '' ! ;: !'?''. ;.;S OTHERWISE APPROVED BY THE COUNTY
COMMISSIONERS.
1 . All supplies , mater ;oi - i o.]quipment costing over $100.00 shall be
purchased only after a proper r•equisition. has been filed with the
Director of Management Arid Budget and the necessary quotations or
bids are obtained. .
2. The Director of M n? cut and Budget may, request the department head •
to solicit quotatic:r„ or bids in un emergency.
BIDS:
ON PURCHASES OF TWO T!!,!'.!S P ^J;J_l:ru: (;',000.00) OR MORE, THE PURCHASING
AGENT SHALL ADVERTISE Fop 5LALi:D i'•HDS TO BE OPENED AND READ AT A CERTAIN
TIME AND DATE. THE OP .NT;v: fl:JE `THAL! r''OT BE LESS THAN TEN DAYS AFTER
THE FIRST ADVERTISEMENT . !E COUNTY SHALL RESERVE THE RIGHT TO REJECT
AY AND ALL BIDS.
BE IT FURTHER RESOLVED. ^URCHASING RULES AND REGULATIONS SHALL
BE IN ACCORDANCE WITH AH;? Dili"^LIANCE WITH CRS 36-1 -9 TO 36-1-12,
AND SHALL BE EFFECTIVE i; '' :. FURTHER ORDER OF THE BOARD.
Purchases from mimeogrnr.h , �`_� 4;'? , or storage yards .
• 1 . The Director of Mao:mil:nut ind Budget shall be in charge of all items
stored.
2. When purchasing from n,ireograph , warehouse or storage yard, the account
and code numbers must be furnished prior to receiving the material .
3. Departments making this type of purchase shall furnish transportation
as required for delivery of merchandise.
Memo to Department Heads -4- July 24, 1975
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4. Other information required by the Director of Management and Budget
for proper accounting of merchandise in and out of inventory shall
be furnished upon notice.
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R.HS(H t : I ON
RI;: WELD CO1;N'''V 1'iJHCIIASING RULES AND RL;(1'CLATIONS
wine:ti HAS, it is apparent to the Board of County Commissioners,
Weld Coinay, Colorado, that there is an urgent need for a County Centra'.
Purchasing System, and
\ViiithLAS, the i'tloard believes it to be in the bet interest of the
C'ountyto formulate and adopt rules and regulations pertaining to all pur-
chases by Weld County, and
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the following rules and
regulations shall be adopted as the purchasing rules for Weld County, to-wit:
1. fAUTTIOR[TV FOR PURCHASES:
All supplies, services, materials and equipment purchrs ed for the
County, both emergency and regular purchases, shall be subject to
prior approval, of the Hoard of County Commissioners.
2. EA/ERCII:NCY PURCHASES:
Purchases other than those supplies purchased pursuant to Title 30,
Article 11, Sect kin l0;? through 112, CRS 1974, of One Ilundred Dollars
($100. 00) or lass may be purchased on purchase order forms properly
signed by the 'i rtostrtrnr:at [lead. Such purchases of over One Hundred
Dollars ($100. 00) shall be matte on purchase order forms as desighated
by the Board of County Commissioners and approved by the duly authorized
purchasing agent and the C:'hairr.:an of the Board of County Commissioners.
3, ACCOUNTINC iNSTIi11C' i'iCtNS:
Requisitions, purcit::tse nrda. s and material received rr•port:s must
he properly .vigned prior to the payment of County purchases. t)etaileri
procedures to, be issued by the County Commissioners and Chief
Accounting Ofiiel`r . •
4. CERTIFICATE OF NECESSITY AND F[[NI3S:
The Department (lead shall certify that all purchases are necessary
for the proper operation of his department, and that funds for same
are available in the current budget.
5. REQUISITION TO PURCHASE:
•
The purchasing agent shall purchase only those supplies, material
and equipment requested by a using department, Ile should, however,
keep the Department heads informed on price changes, deliveries and
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other information that wrnild he in the interest of good County operation.
G. QUOTATIONS:
On purchases other than those supplies purchased pursuant to Title :t0,
Article 11 , Secticr. 109 through .112, CRS 1974., over One hundred
Dollars ( 1100. 001 but let=s than Two Thousand Dollars ($2, 000. 00), the
purchasing agent ,.::,all request quotations in writing Iron-. three or more
suppliers, if possible, and shall purchase at the lowest and
best quotation, but UNIX with approval of the Board of County
Commissioners. The County shall reserve the right to reject
any and all bids.
7. BIDS:
On purchases other than those suppliers purchased pursuant to Title
30, Article 11, Section 109 through 112, CRS 1974, of Two Thousand
Dollars ($2, 000. 00) or more, the purchasing agent shall advertise
for sealed bids to be opened and read at a time and date as advertised.
The opening date shall not be less than twenty days after the first
advertisement. The County shall reserve the right to reject any and
all bids.
The above and foregoing Resolution was, on motion duly made and •
seconded, adopted by the following vote on the 23rd day of July, A, D., 1975.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
)tA'
(17")
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ATTEST: .
Weld County Clerk an4i
and Cleric to the Board
Deputy County•Virrl.
APPROVED AS TO 'FOE ',' : - . -
• (•ounly Attorney
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