HomeMy WebLinkAbout20180909.tiffRESOLUTION
RE: APPROVE APPLICATION FOR JUVENILE RESTORATIVE JUSTICE GRANT FOR
FISCAL YEAR 2019 AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Juvenile Restorative
Justice Grant Funding for Fiscal Year 2019 from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office and the Youth and Family Connections agency, to the Colorado Restorative
Justice Council, commencing July 1, 2018, and ending June 30, 2019, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Juvenile Restorative Justice Grant Funding for Fiscal
Year 2019 from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office and the
Youth and Family Connections agency, to the Colorado Restorative Justice Council be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County,
Colorado, that Kirsta Britton, District Attorney's Office, be, and hereby is, authorized to
electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of March, A.D., 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddtAilt) .1ito•c,k
Weld County Clerk to the Board
BY:
Deputy Clerk Coto th
APPROV
Steve Moreno, Chair
Date of signature: Oil -11-(8
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Mike Freeman
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2018-0909
DA0027
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: Weld County Diversion Restorative Justice Grant Continuation Application
DEPARTMENT: District Attorney DATE: 3/9/2018,
PERSON REQUESTING: Kirsta Britton
Brief description of the problem/issue:
Before you with a request for approval to submit for resolution at a full Board meeting, is a continuation grant
application to the State Restorative Justice Council seeking funding for state fiscal year 2018-2019. This is a
continuation application without substantive changes from prior applications.
This project is in collaboration with staff from Youth and Family Connections and most of the funds requested
will support YFC Restorative Justice programming. The County operates as a pass through for these funds.
There is no County match for these funds.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Allow submittal to full Board agenda for passage and submission to the funder or schedule a work session so
we may discuss the application prior to taking it to a full meeting for a vote.
Recommendation:
Approve application to move to full Board agenda.
Approve
Recommendation
Sean P. Conway
Julie A. Cozad
Mike Freeman
Barbara. Kirkmeyer, pro tem
Steve Moreno, chair
Schedule
Work Session
Other/Comments:
2018-0909
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
The purpose of FY '19 (July 1, 2018 -June 30, 2019) Restorative Justice Council Funding is to support restorative
justice programs in providing services that will help keep juveniles out of the criminal justice system.
The Juvenile Restorative Justice Pre -file Diversion funding applications are due March 31", 2018. Funding decisions will
be announced at the beginning of May 2018. Please complete the application and email it as one PDF to
matthew.riede@judicial.state.co.us by 5pm March 31st, 2018. No late or incomplete applications will be considered.
Priorities and Requirements:
The RJ Council places high value on RJ programs that are registered in the RJ Directory and agree to adhere to the
Facilitator Code of Conduct and Standards of Practice as well as Training Guidelines found on www.rjcolorado.org.
'All funded programs will be required to abide by the RJ Council data collection and evaluation guidelines and
reporting requirements, as well as the financial management and reporting standards set forth by the State Court
Administrator's Office of the Colorado Judicial branch.
All funded programs will be required to attend quarterly Implementation Team full day meetings and quarterly
Implementation Team one hour long conference calls. Travel to the full day meetings may be budgeted into the grant
request. These meetings are generally held from 10am-3pm and dates/locations are planned on a calendar year.
All funded programs will be required to demonstrate that their RJ service provision will reflect the needs and
demographics of their community with an emphasis on underserved populations. For example: If the most
significant percentage of cases filed in the judicial district are Hispanic non-white, males, age 16-17, then service
provision should look similar. No one should be declined services for financial reasons.
The RJ Council also holds victim -centered practices as the highest standard of practice. For more information see Victim
Centeredness in RJ at https://www.rjcolorado.org/about-us/restorative justice-couciUindex.html
A letter of commitment from each partner is required with the application and a Memorandum of Understanding, if
available. Community readiness will be evaluated based on documented letters attached to the proposal showing
commitment to referrals, screening/assessments, data collection, evaluation, and reporting as examples.
Instructions:
• Please complete each section of the application. Use 12pt font. 1 inch margins. Single spacing is permissible. Please
do not exceed page allotments in each section. Include attachments at the end of the application.
• Save your file with the pre -fix: FY19RJ_ followed by your organization name.' (ex.
FY19RJ juvenileRkliversion33JD)
• Please complete the application and email it as a PDF to matthew.riede@judicial.state.co.us by 5pm March 31S`,
2018.
• If you have questions please contact Matthew Riede by emailing matthew.riede@judicial.state.co.us.
1
ti)01112.ESTORATIVE JUSTICE
COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY `19
SCAO use only:
Score:
Recommendation:
Award Amount:$
Section 1. Applicant Information
Agency/Organization Information: Include the judicial district number(s) the program exists within and the
counties, municipalities and/or school districts served by the proposed restorative justice program. What type of
agency/organization is requesting the funds? (ex. District Attorney's office, 501.c.3/non-profit, school, etc)
19th Judicial District, Weld County, District Attorney's Office Diversion Program
Primary Contact Name: Kirsta Britton
Email: kbritton@weldgov.com
Phone: 970-400-4775
Alt. Phone: Click here to enter
text.
Mailing Address: PO Box 1167
City: Greeley
CO t Zip: 80632
Amount Requested: How much funding are you requesting for FY 2019? (July
1, 2018 — June 30, 2019)
$$142,742
Section 2. Juvenile RJ Pre -file Diversion Program Information
Program Information: In one page or less write about the restorative justice project, service or practice's
development and progress. Describe the community and the demographics for juveniles in the community and the
community in general. What have been the primary challenges and obstacles? What have been the key successes and
learnings? What changes have been made from the original plan and why? How have harmed parties been included
and to what extent? Has Implementation Science played into your program's development? If yes, how? If not, why
not?
This is an existing project originally initiated under Senate Bill 13-1254. Prior to being named a Pilot Project
site, Weld County didn't have an RJ program to serve the judicial district. In response to Senate Bill 13-1254,
the sitting DA held a.stakeholder meeting where it was determined that a collaboration with a local non-profit
youth serving agency, Youth and Family Connections (YFC) was the ideal partner for this project. Weld
County Restorative Justice (WCRJ) was formed under the YFC umbrella to provide RJ conferencing to
Diversion participants. Since the Pilot Legislation, the program has evolved from non-existent to a program
serving Diversion, Probation, and municipal referrals with three different conferencing models. Probation
and Senate Bill 94 both contribute a small amount of funding in addition to State RJ Council dollars.'
Geographically, Weld County is very large. Greeley, the county seat and where most referrals come from, is
considered urban due to the population size. However, the community has a small town feel reflecting our
deep roots in agriculture. According to Colorado Department of Education (CDE) data for the17-18 school
year, the juvenile population of Weld County is approximately 47% Hispanic and 48% white with 52%
minority youth; however, juveniles in Greeley represent approximately half of all juveniles in the county and
the demographics of Greeley are 60% Hispanic and 33% white with 67% minority youth according to CDE.
Forty-eight percent of Weld County youth qualify for Free and Reduced Lunch and 64% of youth in Greeley
schools qualify for Free and Reduced Lunch.
The primary challenges for this relatively new program, have been around staffing. Initially, it was unknown
what was needed and therefore the program was understaffed much of the first year. Once funds were
established, maintaining qualified staff has been an issue. There is great value in having an understanding of
the dynamics of Weld County. Finding a balance between those who know the principles of RJ and also
know the community has been a challenge. Additionally, volunteer retention and recruitment have been an
area of focus. Finding an ideal staffing and volunteer model, as well as finding the right people for each role,
has been the biggest challenge. Our key successes and learnings and our greatest deviation from the original
plan all come in this area as well, as we've constantly reevaluated the proper staffing for the program. Our
2
tsidtiRESTORATIVE JUSTICE
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Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
original plan was to have one part-time person coordinate all conferencing. That was unrealistic and we've
been modifying based on continued lessons throughout the project. The amount of work devoted to these
lessons, challenges, and modifications have kept the program from reaching full implementation.
Harmed parties are contacted for participation. Those who have participated have found value in the process.
This is reflected in the survey responses collected. Additionally, victim statements are collected and victim
surrogates are used when the harmed party doesn't desire to be present in the circle. Because the program
frequently deals with low level offenses, victims are frequently uninterested in participation and as a result
victim participation has been a continued area of focus.
The principles of Implementation Science are ever present in development discussions. While there wasn't
the benefit of a solid exploration phase, we've tried to use Implementation Science to the best of our ability
despite coming in at a later stage. Specifically, as the community has desired RJ to grow more quickly than
Implementation Science would support, we've frequently returned to those principles to remind us to stick to
the basics and focus on building a solid foundation for the future rather than expand during the initial
implementation phase. Going back to our biggest challenges, turnover in staff has been a barrier to reaching
full implementation.
Referral Population:to be Served: Describe the program's population of juveniles to be served. including° .types of
delinquent or school disciplinary behaviors, socio-economics and demographics, types of cases orcbehaviors to- be , "
addressed and. anticipated changes for- those to be served :1/2 page or, less: ° =_ - - , '' • ,
While the Weld County District Attorney's Office covers the entire 19`h Judicial District/Weld County, most
of the smaller towns in the district serve juveniles in some capacity through their municipal courts.
Approximately half of the juveniles in the county live in Greeley and Greeley Municipal Courts do not serve
juveniles. As a result, offenses committed by juveniles in Greeley are sent to the District Attorney's Office
for prosecution. As such, the Diversion program tends to serve juveniles more reflective of the demographics
of juveniles in Greeley as opposed to the county as a whole. We know that 60% of all Diversion participants
in Weld County have Medicaid and that 64% of all students in Greeley schools qualify for Free and Reduced
Lunch. This isconsistent with the number of youth we see with families experiencing financial instability.
While the program reviews all petty, misdemeanor, and 3-6 level felony cases, shoplifting and disorderly
conduct cases tend to be the most frequently served. Disorderly Conduct are typically mutual fights that
occur in school. While the offenses that are referred do tend to be fairly low level, they are also typically
situations where the, juveniles involved struggle to see that their actions impacted others. It's impactful for
both juveniles and their families for Restorative Justice to address this, especially at the first contact with the
legal system. Diversion focuses on diverting the current case but also desires to put the right systems in place
to prevent any future criminal offending as well. Feedback from participants indicate that this method is
beneficial in impacting that goal.
- t. Complete.the"table below for anticipated program specific demographic data`
American
-'Indian
° •
Assn
Black/
African
American
- Multi-
racial
White
w
Other
Hispanic/Latino
Ethnicity
Males
0
0
1
0
44
0
25
Females
0
0
1
0
54
0
35
Total
0
0
2
0
98
0
60
Percent of Totaled th LimitedEnglishA 25%
Oe� Age' .11` 12
I Age I'I g
e13
g I"'
AgeI g 1 k I. Age 17 ° I - TOTAL
14 Age 15 _ Ake 16
3
etkilF..ESTORATIVE JUSTICE
dip COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
# of
Juveniles
by AGE
at
referral
2
4
10
10
20
20
20
14
100
Partner Organizations: If applicable, identify any partner organizations or collaborators. Include name, main
contact person, phone, e-mail, and mail address. (provide any Memorandums Of Understanding as an attachment)
Youth and Family Connections
Weld County Restorative Justice
Kelly Schramm
2835 W. 10th Street
Greeley, CO 80550
Office: 970.351.5469
RestorativeJustice(a,YouthandFamilvConnections.org
Partner Organizations' Roles and Responsibilities: For partners identified above, describe any collaborative
effort, partnership, or contract support that is directly related to this program. Include what services partners will
provide and their qualifications for providing those services.
The DA's Office holds an MOU with Youth and Family Connections to provide Restorative Justice Circle
Conferencing and Restore to Diversion youth referred to the Weld County Restorative Justice (WCRJ)
program operating within the Youth and Family Connections agency. The District Attorney's Office
contracts with Youth and Family Connections to provide RJ services using funds awarded by the Colorado
Restorative Justice Council. Youth and Family Connections was identified by stakeholders in the community
as the appropriate agency to house a Restorative Justice Program. Program staff, paid for with RJ Pilot
funds, have developed and implemented a restorative justice program, housed within the YFC agency but as a
separate program from other services the agency offers. They offer volunteer management, training, and
facilitations. They are registered with rjcolorado.org and adhere to facilitator guidelines. This collaboration
will exist as long as it is in the best interest of Restorative Justice in Weld County.
Please include with this application as an attachment at the end as a Letter of Commitment or MOU from each
partner organization or collaborator, clearly stating their understanding of their role in the Juvenile RJ Diversion
program. •
Volunteers: If applicable, identify any volunteer roles and responsibilities that will work with the Juvenile RI Pre- :
file Diversion program. Include in what capacity they will,serve the program and the current status of the volunteer
corps. Describe any training you provide for your volunteers and how that will delivered How are volunteers
supported by the organization? ('/_? page or less)
Volunteers have been recruited and trained as a part of building the program. Volunteers provide conference
facilitations. Volunteers receive training from a contracted trainer and then mentoring by WCRJ program
staff before they become facilitators. Volunteer mentoring is done by RJ program staff. Volunteers are vital
to the organization and operation of the Restore conference, which has a high administrative requirement to
operate. A. goal established in late 2017 was to focus on volunteerengagement so that existing volunteers
will continue to work with the program.
As a part of the collaboration between YFC and the DA's Office, the DA's Office does background checks
on each volunteer which is a necessity for YFC insurance. The YFC Fiscal Agent also does a TRAILS
background check on each volunteer.
Additional training and technical assistance on volunteer recruitment and retention would be welcome.
4
b�^\ RESTORATIVE JUSTICE
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Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
Provide a flow chart of the Juvenile,RJ Pre -file Diversion Program structure: Include positions, names if
available and relative FTE within the program. When referring to volunteers include role, number and approximate°
hours served. (You _may' attach actualflow chart as a separate document at the end of this application)
Attached
Section 3. Juvenile RJ Pre -file Diversion Program Narrative
A: Need fo•r, Juvenile RJ. Pre -file Diversion -Program : Please` describe the need for juvenile RJ Pre -file diversion
funding in your community. Y page or less. ,
Weld County has had Juvenile Diversion in its current capacity since 2005. Restorative Justice was loosely
available when people who had been trained were willing to volunteer their time. Prior to HB 13-1254, there
wasn't formal RJ programming available to the 19th Judicial District. As a result of being named as a Pilot site,
a program needed to be created. There was hesitation about Restorative Justice because there had been RJ
programs in the community in the past that worked well but when funding went away, so did the program. As a
result, full buy -in was slow. Once the community saw that the program was meeting success, there began to be
interest in the program but uncertainty around funding has caused some sources to be slow to refer. While the
program is gathering positive program outcome data, the program is not fully implemented per Implementation
Science definitions. Absent Colorado RJ Council funding, RJ programming would likely dissolve in Weld
County. The program is not yet able to reach out to other funders to obtain full funding at this point.
Additionally, Weld County desires to support the evaluation efforts as much as possible and appreciates
continued support from the state council.
B. Description of Juvenile`RJ Pre -file Diversion Project: Describe the project, including how you are , ;,
incorporating the principles and best practices ofRJ. What are the eligibility criteria for participants? How is the,
program/project victim-centered?How will the needs and concerns of those harmed be identified and addressed?
What training is needed for staff? Explain the program's capacity to meet the intended goals. How will program '
successbe determined? Summarize current stage of implementation & measures of success to date. What are the'
,procedures and activities from referral to completion? Limit response to 2 pages or less. ° , ,
The established DA Diversion Program is a pre -adjudication model. Juveniles facing a first-time, non-violent
offense are eligible for Diversion. While all petty, misdemeanor, and class 6, 5, and 4 felonies are considered,
most cases tend to be disorderly conduct or third degree assault where there is a direct victim, or shoplifting
offenses addressed in Restore with a surrogate victim and emphasis on the harm caused to self and community.
Domestic violence cases are eligible for Diversion but not for RJ referral. Both programs exclude sex related
offenses. All cases received from police agencies by the DA's Office are reviewed for eligibility of Diversion
and RJ using a team approach. When a case appears eligible for RJ, intake notes and the Promise to Appear
(summons issued to the family by the police agency) are provided to WCRJ staff. Eligible juveniles participate
in a Diversion intake interview and the MAYSI-II and CUDIT screening tools are administered. Screening
tools are used in all cases. Staff from WCRJ attend intakes of RJ eligible youth and ask screening and
suitability questions as approved by the RJ Council. WCRJ staff assign cases to available volunteers for
5
t$ftESTORATVE
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Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
conference and make contacts with victims. WCRJ staff and volunteers facilitate pre -conferences and
conferences. Contract information is forwarded to the DA's Office Diversion Case Manager who completes
follow up calls on the conference contract items and assists juvenile with referrals and contract items as needed.
Once the contract is completed, a reintegration circle is held with original circle participants. Once this is
completed and the Diversion agreement time frame has elapsed, the Diversion case is closed and the Diversion
Director closes the case in ETO.
Weld County Restorative Justice is rooted in the values and principles of restorative justice practices and
incorporates the 5R's throughout the RJ process. Contact is made with the victims when possible along with the
community and the offenders. Voluntary participation is invited from all directly impacted parties. All parties
are willing for the incident to be handled restoratively and be represented or present. To achieve an
understanding of the other stakeholder's experience, especially the victim, facilitators must sensitively invite
and encourage a measure of reflection, honesty, and personal accountability in the offender. The use of trained
facilitators do this in part by developing their own skills through monthly training and by adhering to the
Colorado Facilitator Code of Conduct and Standards of Practice. Conference Circles are conducted with no
tables/barriers to the extent possible..
Models and processes used are Family/Community Group Conferences. However, as WCRJ expands, the
opportunity to use Restorative Dialogues and Restorative Circles has also been used.
The Implementation Plan has been a challenge for a couple of reasons. There has been a lot of staff turnover
in the RJ program and that turnover has made it difficult to advance through the stages to full implementation.
Additionally, decreasing funding has required the program to spend more time that would have been ideal
looking for other funding sources. This is labor intensive and because each funder has different requirements, it
necessitates program staff collect and report to a variety of sources the different data that each funder needs. At
the outset, the 3 -5 -year implementation goal seemed lofty and now that the work is being done, that period
seems to reflect full implementation if all factors remain steady throughout that time, which hasn't been the
experience. With consistency in staff and if the program were fully funded, it could reach full implementation
in 1-2 more years but that might not be realistic.
Staff desire to grow in the field, and therefore trainings offered that are practicable are completed when
possible. On -going training for volunteers is our biggest need. Currently, the program contracts with trainers
and therefore funding is required to put on those trainings at no cost to program volunteers.
The goals speak to specific needs of the program; diverting juveniles into RJ programming, being efficient
and effective in evaluation methods and state reporting, and developing and growing the program beyond the
Implementation period. The biggest challenge will be finding funding from other sources to cover the costs of
the program. The goals have been modified slightly to represent program growth but have remained stable so
that the focus is on implementation with fidelity throughout this phase.
The DA's Office has a responsibility to the people of Weld County to serve them by working to make Weld
County safe. As such, recidivism rates will always be a factor in how we determine success. Additionally,
aggregate feedback as provided by OMNI collected from the surveys completed by victims, offenders, and the
community members will be weighed when looking at program success and areas of needed improvement.
Regarding implementation, as previously stated, a full exploration stage wasn't conducted. However, the
experience has been that the community was ready for RJ to the extent that the program had to turn people away
who want to work with Weld County RJ to start using RJ in their setting. However, since the focus has been on
Implementation Science and moving to full implementation as much as possible before expansion, the program
structure as initially created for the Pilot is where the focus has remained. Because this was the focus, now that
the program desires expansion, some of the initial interest has waned as it wasn't available to other programs at
the time that they approached WCRJ.
elkiRESTORATIVE JUSTICE
COLORADO
6
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
Police officers and prosecutors are open to the process and participate when requested. This highlights a shift in
how cases are handled. Additionally, the surveys collected as a part of the Pilot highlight satisfaction with the
process as well.
All first-time offenders are screened to determine Diversion and Restorative Justice eligibility. As the pilot
legislation specified Diversion cases, and as there was an existing Diversion program, Diversion eligibility must
first be met to refer a case to RJ. Multiple cases have been accepted that absent RJ, would have been filed with
the Court due to lack of resources to appropriately handle the harm. A Diversion intake occurs with the
Diversion Case Manager and a staff from the RJ Program to determine suitability for RJ. If a juvenile is
suitable, the RJ program arranges facilitation and the Diversion program provides case management. There is
constant communication between the two programs. Once a juvenile has completed reintegration and
completed their RJ Agreement, the RJ program staff notify Diversion staff. The Diversion case is closed
internally within the DA system, with charges never having been filed with the Court. WCRJ uses a database
case management system that the DA's Office can access for confidential information exchange. Case
information needed for data reporting as required by the grant is maintained in this database and the Diversion
Director uses this information to update ETO and compile information for reporting. Occasionally cases are
referred post file. In those situations, expungement instructions are provided to the family. ETO is updated
with all case information and the case is closed in that database as well. The programs will be evaluating the
extent that they will utilize FaciliCase in the coming year — if that will solely be for data entry for reporting or if
the program will replace their existing database with that tool as well.
Data Collection and' Evaluation All RJCouncil funded Juvenile R1 Diversion programs must conduct
; offender
screenings for suitability, data collection;and evaluation for the program..Please identifi, what screening for suitability
tools/assessments will be used with referred parties and what the assessments will measure. Data collection will include,
demographics, level of offense anddstatus of the offenderParticipation among other things. Please identify how the
,program will enter and use thisrdata. Describeyour program protocols, technology and staff capacity to meet these
specific mandates: 1) appropriate screening for suitability;. 2) administration of pre/post participant surveys 3) collection
of data on, participant demographics+& -case' outcomes &-4l) timely,(quarter`ly) reporting to the state of all required
program information and financial information relative to the funded Rlprogram. Be specific as to how all required data
will be collected & reported including, who will be responsible for'this., Limit responseio 1/2 -page
All cases are screened for Diversion and RJ eligibility by DA's Office staff during a weekly meeting where all
cases are discussed. Cases deemed eligible participate in an intake interview. The MAYSI-II and CUDIT
screening tools are administered. WCRJ staff participate in the intake interview to determine further suitability
for RJ conferencing. This has been very helpful for professional staff and also for participants who would
otherwise have a nearly identical intake twice.
The surveys for circle conference participants are administered at the pre -conference and then again at the
conclusion of the conference. Historically, the matched rate of return on surveys has been above 80%. A high
rate of return on the surveys is a priority.
The Diversion Director collects all data and enters it into the ETO database. Sharing information between two
agencies has been an on -going work in progress and adjustments are frequently made to help improve data
sharing. Recidivism tracking is done using CDAC Action and Colorado Courts Data Access databases.
Anecdotal information is collected in the surveys.
The DA's Office Diversion Director is the Project Manager and therefore, has done all reporting. WCRJ uses a
data management system for case management and referral. Diversion staff are able to enter referrals directly
into this system with case level data. RJ staff utilize this system for all case management and Diversion staff
are able to access the information to get necessary information to enter into ETO. This process will be evaluated
as we learn more about FaciliCase.
7
tRESTOftATIvE
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Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
C. FY 19 Juvenile and Victim Projections, Goals, Activities, Outputs and Outcomes: Use the table below to
first identity FY 19 projections. Next add a program development goal and capacity building goal, which should
include planned activities, outputs, and outcomes. Program Development Goalsare long-term impacts program
activities will have on clients, the community and/or system level changes in policy. Program Capacity Building
Goals are the long-term impacts planned activities will have on a program's ability to sustain itself over time.
Activities are the processes, tools, events and actions of a program. For example, program activities might be the
development of volunteer trainings or informational materials. Outputs are the direct results of program activities.
For example, program outputs might be the number of trainings held, the number of participants who attended and/or
the number of informational materials created. Finally, Outcomes are the specific changes in attitudes, behaviors,
knowledge, skills and/or status expected to result in individuals from program activities.
FY 19 Juvenile Projections
# of juveniles who will be accepted and begin RJ services: 110
# of juveniles who will complete an RJ process: 88 -
# of juveniles who will complete an RJ contract: 82
FY 19 Victim Projections
# of primary victims who will be contacted for participation in RJ services: 20
# of primary victims who will participate in an RJ process: 7
FY 19 Program Development Goal
Goal: Expand and incorporate Restorative Justice in multiple services in Weld County.
Activity: Work with partners to
educate them on the ways in
which RJ will serve their clients.
Activity: Seek out schools to
partner with to create an "RJ In
Schools" component of
programming.
Activity: Expand scope of the RJ
Advisory Board.
Output: Increased number of
referrals to RJ from providers
outside of Diversion.
Output: Decreased number of
juvenile justice referrals from
schools that use RJ.
Output: Increased voice and
participation on developing RJ in
Weld County from a variety of
stakeholders. ,
Outcome: An incorporation of RJ
processes over punishments in
response to incidents.
Outcome: An incorporation of RJ
processes over punishments in
response to incidents.
Outcome: Greater awareness and
involvement from stakeholders
around how RJ can be utilized in
Weld County.
FY 19 Program Capacity Building Goal
Goal: Resources to lead to a sustainable program, integrated into the community.
Activity: Recruit and retain
volunteers.
Activity: Investigate and expand
funding streams.
Activity: Participate in data
collection and evaluation efforts
with the RJ Council.
Output: Increased volunteer
participation.
Output: Diversified funding to
sustain the program.
Output: Sufficient data and
evidence to support and justify the
)
ftRESTORATIVE JUSTICE
COLORADO
8
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
efficacy of RJ in the Juvenile
Justice System.
Outcome: A greater sense of
community among RJ
participants.
Outcome: RJ is permanent and a
part of the culture of working with
youth in Weld County.
Outcome: Systemic change.
, ' o RI Pre -file Lon Term Sustamabili Plana What plan does the organization/agency,.have to sustain the Juvenile _
g- i
Diversion program as funding is stepped down and is no longer available. For example, rdent fy other funding sources
and/or resourcesthat will help support this program as funding is,stepped down. Please limit your response. to 1 page or°
Os. '. . ,
YFC, as the umbrella organization over WCRJ, intends to apply for funding, from other funders at the same rate
that the RJ Council funds are decreased over time. Additional funds will continue to be sought so that
eventually the program will be able to support itself, however, at this point in time, the program is dependent on
state RJ Council funds. In order to sustain RJ practices throughout Weld County, Youth & Family Connections,
the Weld County District Attorney's Office, and strategic partners will identify and solicit contributions from
community -based organizations who can benefit from restorative practices offered through the Weld County
Restorative Justice Program. This may also include long term grant opportunities, foundation funding, and/or
funding from municipalities.
Section 4. Juvenile RJ Diversion Budget
FINANCIAL MANAGEMENT: The applying organization/agency will be responsible for financial`
,management and reporting for all funds granted and expended for this project. The State Court. Administrator's
,Office expects., there to be ;supporting documentation available upon request for all expenditures. FY '19 grant
funds will be distributed on a reimbursement basis only.
Budget Narrative:' Provide justification- and a detailed explanation of the budget items listed in the Budget Table
below. The -budget narrative ?dust 'use same category sub-headings(e.g,'.1. Personnel, _2. Training Supplies and
Operating etc.); and explain- the basis for prorating where applicable:. No indirect costs are paid for with these funds.
' Describe the criteria ;or, formula ,used to compute budget figures. Allbudget figures should be justified and explained. The
budget narrative should show the relationship between budget figures and proposed program operations. (For exampled if
- an6expense is for training an explanation.of the professional benefits and the need for consultants to provide the training '
and the hourly cost of the services to be provided.) All costs must align with the state fiscal rules and limits. (more
information can, be found at https //www courts state co us/Administration/Division cfm9Division=finan) It is
important that you^describe- how maximizing resources will `be accomplished.- If this.' is an' existing program, how will this
new money'help.:continue Rlservices without supplanting existing funds? What' other sources offending or in -kind
contributions are available? What fees, if any, will be charged`to the referred party/offender? What happens if the i.
referred party/offender/family cannot pay the fee? What is the anticipated cost per referral; include your formula for.this
estimate? (Limit your responseto`2 pages or less) .
PERSONNEL
The amount requested will fund 40% of the Director salary. Salary is based on the Counties scheduled pay
scale. The cost of benefits is 42.63% of the base salary, dependent on date of hire. Benefits include disability
and life insurance, and mandatory retirement savings.
The amount included for the Director's position includes the annual base salary of $81,219.49 with
$34,623.87 in benefits, totaling $115,843.36. Cost of living increases will occur during the funding cycle and
9
tIONNI RESTORATIVE JUSTICE
ilk a COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
are factored into those costs. Approximately 40% of the Directors time will be spent on Restorative Justice Pilot
functions, review and determination of eligible cases for referral, data collection and reporting, program
process, and administrative functions that have allowed the 19th Judicial District to follow the requirements of
HB 13-1254 and HB 15-1094 and now the requirements of the funds. Additional funds for the Directors salary
are provided by DCJ Juvenile Diversion Grant funds and Weld County. Those additional funds pay for required
duties not associated with the functioning of the RJ Pilot Program.
TRAINING, SUPPLIES AND OPERATING COSTS
The budgeted amount of $50 was calculated based on expenses from the 17-18 fiscal year. Because the
DA's Office operates on a paperless system, supply costs have significantly decreased in recent years.
TRAVEL
The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by the
RJ Council in Boulder and Denver and mileage and potential hotel and airfare expenses for quarterly
implementation team meetings in Salida, Durango, and Alamosa. The Weld County reimbursement rate is 52
cents per mile but the state rate of 49 cents per mile was used to factor this cost. Average hotel rates in Salida,
Durango, and Alamosa were researched as well. The amount requested will allow $250 for trips to Boulder for
trainings and meetings, $250 for trips to Denver for trainings and meetings, $500 for mileage and hotel to travel
to Alamosa for one meeting, $500 to travel to Salida, and $750 for travel to Durango.
EQUIPMENT
There are not anticipated equipment needs for the DA's Office RJ Diversion staff in the upcoming fiscal year.
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
The funds provided by the RJ Pilot Program enable the implementation of the WCRJ Program. These funds
allow continued operations of the WCRJ Program giving time to produce outcome results that show the
program's success. This information will be used to obtain additional funding allowing the program to continue
beyond the pilot period.
Personnel: $84,121.00
All contracted consultant and professional services personnel are employed through Youth & Family
Connections and perform the overall management and operational duties for Weld County Restorative Justice
(WCRJ), the service provider.
Position
FT
E
Salary
Fringe
Benefits*
Total.
Position
Cost
State Funds
Other
Funds
Program
Manager
0.5
$27,500.00
$9,235.50
$36,735.50
$27,435.50
$9,300.00
Case Coordinator
1.0
$34,008.00
$16,725.00
$50,733.00
$28,342.75
$22,390.2
5
Case Coordinator
1.0
$34,008.00
$16,725.00
$50,733.00
$28,342.75
$22,390.2
5
$138,201.50
$84,121.00
$54,080.5
0
10
tatiR.ESTORATIVE
JUSTICE
COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
* Fringe benefits include: retirement, health insurance, life insurance, disability insurance, and dental insurance
for all regular employees working more than 3.0 hours per week. Unemployment insurance, workers'
compensation, and social security are also included in this figure. Also included are administrative expenses
associated with payroll, fiscal management, and human resources management. As a small non-profit, Youth
& Family Connections (YFC) contracts with an external service provider to perform these functions and pays a
fee to that provider for. each YFC part-time and full-time employee.
Operating Expenses: $5,200
Operating expenses include supplies and equipment associated with program operations and volunteer training.
These include but are not limited to copies, printing, paper, binders, name tags, food and beverages for meetings
and training, costs associated with staff using their own cell phones for RJ business. Lodging associated with
programmatic meetings and training is also included under operating expenses.
Travel: $4,945
The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by the RJ
Council. Potential hotel expenses for quarterly implementation team meetings in Boulder, Pueblo, and Alamosa
are also included. An additional amount is requested to pay mileage expenses for conferences held in the
southern part of the county as the program is headquartered in Greeley. Conferences are held in the community
harmed requiring travel to towns such as Lochbuie, Dacono, Frederick, Firestone, etc. YFC reimburses mileage
at a rate of 43 cents per mile.
Foreign Language Translation: $500
Spanish language speakers will be employed by the program and Spanish speaking volunteers are also a part of
the program, however, when unable to assist or when another language is encountered, funds are needed to
provide language translation in the native language of conference participants. Volunteers and/or staff are
available to provide translation services on a limited basis.
Administrative In -Kind Contributions: $16,220.92 In Kind, ($0 State):
These In -Kind Contribution funds are provided by YFC's general operating funds including other local
contributions. Through the use of these alternative funding sources (other than pilot program funds) ensures the
maximization of State resources for this project.
A program fee is assessed in conjunction with the Diversion program fee. The existing Diversion program fee
was $50; an amount that contributes to the cash match required by DCJ Juvenile Diversion grant funds. The
DA's Office assesses a $100 fee to RJ participants and quarterly sends a check to WCRJ for 50% of program
fees collected on RJ participants. A financial application is provided to families unable to pay the full amount
and a sliding scale based on federal poverty guidelines is employed. The program fee is reduced or waived
according to need. No one will ever be denied participation based on an inability to pay the program fee. The
amount distributed to WCRJ is estimated to be approximately $3000 per year.
11
LRESTOftATIVE
JUSTICE
COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY `19
BUDGET TABLE:
ROUND ALL AMOUNTS TO THE NEAREST WHOLE DOLLAR.
Make sure all figures are justified in your Budget Narrative.
*Personnel formula
(1) + (2) = (3) times the % of the FTE that will be dedicated to the Juvenile RJ Diversion project =
$Total
1. *PERSONNEL
(1)
Annual
Full-time
Salary
(2)
Annual
Fringe
Benefit
Cost
(3)
Sub -Total
(4)
% of time
for This
Project
TOTAL
Funding Source
RJ
Council $
Other
Funds
81,219
DA's Office Diversion Director
34,624
115,843
40
$45,676
45,676'
69,506
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TOTAL PERSONNEL COST
$ 1.15,843
45,676 69.506
2. TRAINING, SUPPLIES AND OPERATING (BE SPECIFIC)
TOTAL
Funding
Source
RJ
Council
$
Other
Funds
General Office Supplies for RJ specific tasks (triplicate forms, postage, etc)
$50
50
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text.
General Office Supplies for Diversion specific tasks
$200
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text.
200
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TOTAL TRAINING, SUPPLIES AND OPERATING COSTS
$250
$50
$200
TOTAL
RESTORATIVE JUSTICE
aw COLORADO
Funding Source
12
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY'19
3. TRAVEL (Designate purpose and
specify in -state and
out-of-state travel.)
RJ
Council
$
Other
Funds
In state quarterly meetings and trainings
specific to RJ
as specified in narrative
$2250
$2250
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In state meetings and trainings specific
to Diversion
$700
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text.
$700
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TOTAL TRAVEL COST
$2950
$2250
$700
4. CONTRACTED CONSULTANT
Attach a copy of each contract with
AND PROFESSIONAL
a detailed budget.
SERVICES
TOTAL
Funding
Source
RJ
Council
$
Other
Funds
Youth and Family Connections , Weld
County RJ included
in narrative
$148,847
94,766
54,081
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TOTAL CONTRACTED. COST
$148,847
94766
54,081
TOTAL OF ALL PROJECT
COSTS
(section 1 through 4)
TOTAL
Funding Source
RJ Council
% of Total
Other
Funding
Sources
% of
Total
TOTAL COST ,
$267,890
$142,742
53.2%
$125,148
46.7%
13
RESTORATIVE JUSTICE
COLORADO
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