HomeMy WebLinkAbout20180810.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 21, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 21, 2018, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem —Arrived at 9:05 a.m.
Commissioner Sean P. Conway
Commissioner Julie A. Cozad - EXCUSED
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Amanda Petzold
Controller, Barbara Connolly
IR MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 19, 2018, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
El AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
e. PUBLIC INPUT: No public input was given.
BIDS:
IRE 1) APPROVE BID #61800064, POLYCOM VIDEO SOLUTION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology,
stated nine (9) bids were received, and staff recommends awarding to the low bidder, Clary Business
Machines, for the amount of $20,080.00. Commissioner Freeman moved to approve staff
recommendation. The motion was seconded by Commissioner Conway, and it carried unanimously.
• 2) APPROVE BID #B1800062, 2018 MATERIAL HAULING - DEPARTMENT OF PUBLIC WORKS:
Rob Turf, Department of Purchasing, stated five (5) bids were received, and staff recommends awarding
to the low bidder, Richardson Consolidated, Inc. Commissioner Conway moved to approve staff
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recommendation of low bid. The motion was seconded by Commissioner Freeman, and it carried
unanimously.
• 3) APPROVE BID #B1800066, STEEL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated
three (3) bids were received, and there are multiple award recommendations for the different categories.
He advised each award recommendation is for separate categories and each recommendation is the low
bid. The companies being awarded for the various categories are: Big R Bridge, Norfolk Iron, and DBE
Manufacturing and Supply. Commissioner Freeman moved to approve staff recommendation of low bids.
The motion was seconded by Commissioner Conway, and it carried unanimously. (Clerk's Note: This
approval was amended to include DBE Manufacturing and Supply, since the original approval did not
include this company as one of the low bids.)
• 4) PRESENT BID #B1800058, VARIOUS SERVICES (CHILD WELFARE) - DEPARTMENT OF
HUMAN SERVICES: Mr. Turf stated the Department of Human Services received nineteen (19) bids,
and staff will review and bring back a recommendation on April 4, 2018.
• 5) PRESENT BID #61800075, EXPAND STORAGE CAPACITY ON THE DD4200 —
DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated staff received four (4) bids and will
review and bring back a recommendation on April 4, 2018. He noted the fourth bid received came in
abnormally high, and stated staff will review the remaining three (3) bids received to ensure each bid is
meeting specifications.
• 6) PRESENT BID #B1800059, JAIL 2 WEST EXPANSION (DESIGN BUILD) - DEPARTMENT OF
BUILDINGS AND GROUNDS: Mr. Turf stated staff received four (4) bids and the Department of Buildings
and Grounds will review and bring back a recommendation on April 4, 2018. (Clerk's Note: Commissioner
Kirkmeyer arrived at 9:05 a.m.)
NEW BUSINESS:
• 1) CONSIDER COUNTY DANCE HALL LICENSE NO. 0392 AND AUTHORIZE CHAIR TO SIGN
- RM, INC., DBA ROOM 119: Frank Haug, Assistant County Attorney, stated this is a dance hall license
renewal, and advised the company's liquor license was recently approved by the Board. Mr. Haug added
referrals were sent out and no concerns were received. Commissioner Freeman moved to approve said
dance hall license and authorize the Chair to sign. The motion was seconded by Commissioner Conway,
and it carried unanimously.
• 2) CONSIDER CHANGE ORDER #1 FOR HUMAN SERVICES (BLDG. A) REMODEL (BID
#B1700083) AND AUTHORIZE CHAIR TO SIGN - GROWLING BEAR COMPANY, INC.: Toby Taylor,
Director of Buildings and Grounds, stated the design is now complete and Growling Bear Company, Inc.,
has established a guaranteed maximum price for the construction phase of $2,484,730.00. Chair Moreno
added this change order was one the Board discussed in a work session. Commissioner Freeman moved
to approve said change order and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer,
the motion carried unanimously.
3) CONSIDER AGREEMENT FOR THE DEDICATION AND VACATION OF PUBLIC ROAD
RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN — KELLY BERNDT: Tiffane Johnson, Department
of Public Works, stated the section line right-of-way was discovered during the Nunn Grader Shed project,
where County Road 96, between CR 33 and 35, is located outside of the section line right-of-way. She
explained the County has worked with Mr. Berndt on an agreement to vacate the section line right-of-way
for the amount of $2,800.00. Bruce Barker, County Attorney, recommended the Board ask if Mr. Berndt
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is present. Mr. Berndt was not present for comment. Commissioner Kirkmeyer added for the record,
Mr. Berndt already signed off on the agreements and for that reason, moved to approve said dedication
and vacation of public road right-of-way agreement and authorize the Chair to sign. The motion, which
was seconded by Commissioner Conway, carried unanimously.
• 4) CONSIDER SECOND AMENDMENT TO LEASE AGREEMENT FOR CONSTRUCTION,
OPERATIONS, AND MAINTENANCE OF TRAIL ACROSS KODAK PROPERTY AND AUTHORIZE
CHAIR TO SIGN - GWIP, LLC, CARESTREAM HEALTH, INC., AND TOWN OF WINDSOR:
Ms. Johnson stated the next three items are all related as part of the Federal Aid Acquisition Project for
the Poudre Trail improvements caused by the flood. She explained this item allows for the realignment
change, where Weld County worked in conjunction with Carestream Health, Inc., Town of Windsor, and
GWIP, LLC. She added there are no funds being transferred for this agreement. Commissioner Conway
moved to approve said amendment to lease agreement and authorize the Chair to sign. Commissioner
Freeman seconded the motion, and it carried unanimously.
el 5) CONSIDER ACCEPTANCE OF DONATION OF TEMPORARY CONSTRUCTION EASEMENT
FROM GWIP, LLC, FOR THE POUDRE TRAIL PROJECT: Ms. Johnson stated this item is for the
approval of GWIP's donation of the temporary construction easement. She explained they have agreed
to grant and donate the property free -of -fee for the benefit of the Poudre Trail Project. The motion, which
was made by Commissioner Conway, and seconded by Commissioner Kirkmeyer, carried unanimously.
• 6) CONSIDER AGREEMENT CONCERNING PURCHASE OF TEMPORARY CONSTRUCTION
EASEMENT FOR POUDRE TRAIL PROJECT AND AUTHORIZE CHAIR TO SIGN — GWIP, LLC:
Ms. Johnson stated this agreement allows for the temporary construction easement. Commissioner
Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded
by Commissioner Conway, and it carried unanimously. Commissioner Conway expressed appreciation
for Ms. Johnson's work on said matters, and extended his gratitude to Great Western for their donation.
• 7) CONSIDER REQUEST FOR ENERGY AND MINERAL ASSISTANCE GRANT CONTRACT
FOR CR 18 IMPROVEMENTS PROJECT (TIER 1) AND AUTHORIZE CHAIR TO SIGN UPON
RECEIPT: Elizabeth Relford, Department of Public Works, requested authorization to allow the Chair to
sign a contract that has not been received yet. Though this is not the standard process, Ms. Relford
stated the contract will be the standard Colorado Department of Transportation Tier I Grant Contract for
the County Road 18 Improvements Project. She stated the Energy Impact Assistance Fund is for
approximately $200,000.00, and added the total construction cost is anticipated to be $838,000.00.
Ms. Relford advised this approval will expedite the process, due to the State's delay on sending the
contract out. She added the contract should be received by the end of the month, or by the first week of
April. Commissioner Kirkmeyer stated this was her suggestion, to allow for expediting of said contract,
since the grant award letter has already been received. Commissioner Kirkmeyer moved to approve said
request and authorization for the Chair to sign upon receipt of the contract. Seconded by Commissioner
Conway, the motion carried unanimously.
PLANNING:
• 1) CONSIDER CONTRACT ID #1653 PARTIAL RELEASE AND ACCEPTANCE OF NEW
COLLATERAL FOR PLANNED UNIT DEVELOPMENT, PUDZ16-0001 - GANDER VALLEY FARMS,
LTD: Evan Pinkham, Department of Public Works, stated the site inspection was conducted by staff and
found that the improvements required per Exhibit A have been mostly completed and were found
acceptable with the exception of seeding, landscaping, and installation of the main sign. He stated the
applicant is requesting the County hold back $11,800.00, in addition to 15% warranty collateral of
$39,144.05 for this PUD. He stated staff recommends the Board accept collateral in the amount of
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$50,944.05 for a two-year warranty period. Commissioner Moreno added these details were reviewed
previously in a pass around. Commissioner Kirkmeyer reviewed the details of said PUD timeline.
Mr. Pinkham stated the signage and landscaping will be completed this Spring, and added the delay was
mostly due to weather. He stated the applicant's intention is to have the County hold the $50,944.05 for
the next two (2) years; however, if the improvements are made and the applicant wishes to request the
remaining $11,800.00, prior to the two (2) years, said matter will be presented to the Board for early
release. Mr. Pinkham reiterated the improvements will be made this Spring, but the warranty payment
will be held for two (2) years to ensure the landscaping withstands the time period. The motion to approve
said partial release and acceptance of warranty collateral, which was made by Commissioner Kirkmeyer,
and seconded by Commissioner Conway, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:20 a.m.
ATTEST: did/ Jlato;e,k,
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boa
BOARD OF COUNTY COMMISSIONERS
WELD, COUNTY, COLORADO
316.)
Steve Moreno, Chair
arbara Kirkmeyer,✓Pro-Tem
C -
Sean P. Conway
EXCUSED
Julie A. Cozad
1WF4 Ln0
Mike Freeman
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