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Home My WebLink About20181883.tiffMEMORANDUM DATE: July 20, 2018 FROM: Chloe A. Rempel, Deputy Clerk to the Board SUBJECT: Petition for Abatement or Refund of Taxes — Bank Midwest, N.A. The Petition for Abatement or Refund of Taxes and Weld County Resolution (2018-1883) for Account Number R0840701 was returned by the Colorado Department of Local Affairs, Division of Property Taxation, because the abate/refund amounts for both 2015 and 2016 are less than $10,000. The petition and all documentation have been returned to the Assessor's Office for processing as of the 20th day of July, 2018. O2°/8-/ '83 Weld County • Clerk to the Board's Office • 1150 O Street, Greeley, CO 80631 • (970) 400-4213 • crempel@weldgov.com 5na�q COLORADO Department of Local Affairs Division of Property Taxation June 28, 2018 Ms. Chloe A. Rempel Deputy Clerk to the Board 1150 0 Street P.O. Box 758 Greeley, Colorado 80632 RE: Petition for Abatement or Refund of Taxes — Bank Midwest, N.A. Dear Ms. Rempel: I am writing in regards to the two enclosed abatement petitions for Bank office for review. The petitions are being returned to you as the Property abatement petitions for less than $10,000 in tax, per year per schedule. If you have any questions, you may contact me by telephone or email at thomas.young@state.co.us. Thomas M. Young Property Tax Specialist Enclosure 6-1116, MIMS IAA() Midwest, N.A. that were submitted to our Tax Administrator is not authorized to review 303-864-7768 or Governor John W. Hickenlooper I Iry Halter, Executive Director I JoAnn Groff, Property Tax Administrator 1313 Sherman St., Room 419, Denver, Co 80203 P 303.864.7777 F 303.864.7799 www.dola.colorado.gov Strengthening Colorado Communities CLERK TO THE BOARD PHONE: (970) 400-4225 FAX: (970) 336-7233 1150 O STREET P.O. BOX 758 GREELEY, COLORADO 80632 June 22, 2018 STATE OF COLORADO DIVISION OF PROPERTY TAXATION 1313 SHERMAN STREET, ROOM 419 DENVER, CO 80203 RE: PETITION FOR ABATEMENT OR REFUND OF TAXES - BANK MIDWEST, N.A. To Whom It May Concern: Please review the attached documents, which include the original petition, a copy of the petition, two copies of the resolution approved by the Weld County Board of Commissioners, and a copy of the back-up documentation supporting the petition. Tax Years: 2015 and 2016 Parcel Number: 080722013001 Account Number: R0840701 If you have any questions concerning this matter, please do not hesitate to contact me at (970) 400-4213. Sincerely, Ofi,,,te Fantre, Chloe A. Rempel Deputy Clerk to the Board co Cm - N) god cip C Zo men so or�� r- .z 70 es< �> RESOLUTION RE: APPROVE PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R0840701 - BANK MIDWEST, N.A., COMMUNITY BANKS OF COLORADO, A DIVISION OF NBH BANK, N.A. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board of County Commissioners of Weld County, State of Colorado, at a duly and lawfully called regular meeting held on the 14th day of May, 2018, continued said matter to the 18th day of June, 2018, at which meeting there were present the following members: Chair Steve Moreno, and Commissioners Barbara Kirkmeyer, Sean P. Conway, Julie A. Cozad, and Mike Freeman, and WHEREAS, notice of such meeting and an opportunity to be present has been given to the taxpayer and the Assessor of said County, with said Assessor, Christopher Woodruff, being represented by Brenda Dones, Assessor's Office, and taxpayer, Bank Midwest, N.A., Community Banks of Colorado, A Division of NBH Bank, N.A., being represented by Sterling Property Tax Specialists, Inc., and WHEREAS, the Board of County Commissioners has carefully considered the attached petition, and is fully advised in relation thereto. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Board concurs with the recommendation of the Assessor and the petition be, and hereby is, approved, and an abatement or refund be allowed as follows: CORRECTION TO ASSESSED VALUATION ABATEMENT OR REFUND TAX YEAR $390,600.00 $7,679.00 2015 $390,600.00 $8,253.22 2016 2018-1883 AS0099 TAX ABATEMENT PETITION - BANK MIDWEST, N.A., COMMUNITY BANKS OF COLORADO, A DIVISION OF NBH BANK, N.A. PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of June, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Steve Moreno, Chairj Weld County Clerk to the Board eputy Clerk to the Board Date of signature: Cxo/9O/1$' 2018-1883 AS0099 PETITION FOR ABATEMENT OR REFUND OF TAXES :; County: Weld jIEDate Received R17:CEI .-;; (Use Assessor's or Commissioners' Date Stamp) Section I: Petitioner, please complete Section I only. Date: November 15 2017 Month Day Year Petitioner's Name: Bank Midwest, N.A. Petitioner's Mailing Address: c/o Sterling Property Tax Specialists. Inc. 950 S. Cherry Street, Suite 320 Denver CO 80246 City or Town SCHEDULE OR PARCEL NUMBER(S) State Zip Code NOV l� 1 2017 'ELD Lc' J i , . R GREA FY COLORADO RECEIVED APR 242018 WELD COUNTY PROPERTY ADDRESS OR LEGAL DESCRIPTION OF PROPERIQ0MMISSI0NERS R0840701 1270 Automation Drive Petitioner states that the taxes assessed against the above property for property tax year(s) 2015 and 2016 are incorrect for the following reasons: (Briefly describe the circumstances surrounding the incorrect value or tax. Attach additional sheets if necessary.) Please see attached. Petitioner's estimate of value: $ 964,000 ( 2015 ) and $ 964,000 Value Year Value ( 2016 Year Petitioner requests an abatement or refund of the appropriate taxes. I declare, under penalty of perjury in the second degree. that this petition, together with any accompanying exhibits or statements, has been prepared or examined by me, and to the best of my knowledge, information and belief, is true, correct, and complete. Petitioner's Signature fr Agent's Signature* By Darla.K. Jaramillo for Sterling Property Tax Specialists, Inc. `Letter of agency must be attached when petition is submitted by an agent. Daytime Phone Number ( Daytime Phone Number ( 303 ) 757-8865 If the board of county commissioners, pursuant to section 39-10-114(1), or the property tax administrator, pursuant to section 39-2-116, denies the petition for refund or abatement of taxes in whole or in part, the petitioner may appeal to the board of assessment appeals pursuant to the provisions of section 39-2-125 within thirty days of the entry of any such decision, § 39-10-114.5(1), C.R.S. Section II: Original Corrected Abate/Refund Actual Tax Year Assessor's Recommendation (For Assessor's Use Only) Assessed Tax /4q,z Q- 41‘14/;4O41 174"e 3"4144" f• fir fl5flu Tax Year Actual Assessed it 7'4 kr 110 it F ' to Tax twit** .E j 434',54 ?..712 7 IJ Assessor recommends approval as outlined above. No protest was filed for the year(s): or (If a protest was filed. please attach a copy of the NOD.) Assessor recommends denial for the following reason(s): i r.? 15-DPT-AR No. 920-66/06 • /4 tN CO Iry 0 tn 4-4 4C r f 0 0 -13 i >a 0 -H f 2018-1883 FOR ASSESSORS AND COUNTY COMMISSIONERS USE ONLY (Section III or Section IV must be completed) Every petition for abatement or refund filed pursuant to section 39-10-114 shall be acted upon pursuant to the provisions of this section by the board of county commissioners or the assessor, as appropriate, within six months of the date of filing such petition, § 39-1-113(1.7), C.R.S. Section III: Written Mutual Agreement of Assessor and Petitioner (Only for abatements up to $1,000) The commissioners of County authorize the assessor by Resolution No. to review petitions for abatement or refund and to settle by written mutual agreement any such petition for abatement or refund in an amount of one thousand dollars or less per tract, parcel, or lot of land or per schedule of personal property, in accordance with § 39-1-113(1.5), C.R.S. The assessor and petitioner mutually agree to the values and tax abatement/refund of: Tax Year Tax Year Actual Assessed Tax Actual Assessed Original Corrected Abate/Refund Tax Note: The total tax amount does not include accrued interest, penalties, and fees associated with late and/or delinquent tax payments, if applicable. Please contact the county treasurer for full payment information. Petitioner's Signature Assessor's or Deputy Assessor's Signature Date Date Section IV: Decision of the County Commissioners (Must be completed if Section III does not apply) WHEREAS, The County Commissioners of called regular meeting held on / / , at which meeting there were present the following members: Month Day Year County, State of Colorado, at a duly and lawfully with notice of such meeting and an opportunity to be present having been given to the taxpayer and the Assessor of said County and Assessor Name petitioner (being present --not present), and WHEREAS, The said Name County Commissioners have carefully considered the within petition, and are fully advised in relation thereto, NOW BE IT RESOLVED, That the Board (agrees --does not agree) with the recommendation of the assessor and the petition be (approved --approved in part --denied) with an abatement/refund as follows: (being present --not present) and Year Assessed Value Taxes Abate/Refund Year Assessed Value Taxes Abate/Refund Chairperson of the Board of County Commissioners' Signature County Clerk and Ex -officio Clerk of the Board of County Commissioners in and for the aforementioned county, do hereby certify that the above and foregoing order is truly copied from the record of the proceedings of the Board of County Commissioners. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said County this day of Month Year County Clerk's or Deputy County Clerk's Signature Note: Abatements greater than $1,000 per schedule, per year, must be submitted in duplicate to the Property Tax Administrator for review. Section V: Action of the Property Tax Administrator (For all abatements greater than $1,000) The action of the Board of County Commissioners, relative to the within petition, is hereby ❑ Approved ❑ Approved in part $ El Denied for the following reason(s): Secretary's Signature Property Tax Administrator's Signature Date 15-DPT-AR No.920-66/06 950 S. Cherry Street Suite 320 Denver, CO 80246 303.757.8865 fax 303.757.7691 www.sterlingpts.com PROPERTY TAX SPECIALISTS, INC. November 15, 2017 Weld County Board of County Commissioners c/o Mr. Christopher Woodruff Weld County Assessor 1400 N. 17th Avenue Greeley, CO 80631 RE: 1270 Automation Drive (Schedule No. R0840701) (the "Property") Dear Commissioners: The undersigned, Sterling Property Tax Specialists, Inc., represents the owner of the Property for the purpose of filing an abatement for tax years 2015 and 2016. A copy of the Letter of Authorization is attached hereto and made an integral part hereof. Only the schedule number referenced hereinabove is protested hereunder. The Property consists of a 9,977 square foot bank building. The Property was 100% owner occupied until the owner vacated 4,886 square feet, or 49% of the Property, and began actively advertising space for lease. A lease was executed March 12, 2014 for 941 square feet at $12 per square foot gross. A second lease was executed June 1, 2014 for 1,318 square feet at $14 per square foot gross. As of the Date of Value, the Property was 26% vacant. A post -base lease was executed August 11, 2014 for the vacant square footage of 2,627 at $6.98 per square foot gross. For tax years 2015 and 2016, the Assessor has valued the Property at $1,646,205. In valuing the Property, Petitioner has conducted an income approach utilizing market rental information available. Petitioner contends the income approach is the most reliable basis for valuing this Property. Petitioner reviewed the income achieved by the Property in addition to similarly situated bank properties leased to third parties and small office rental rates, as banks are most similar to low-rise office properties in regard to function, finish and design. Below is a compilation of the leased bank space in similarly situated bank properties located in Weld County which commenced within four years prior to the Date of Value, June 30, 2014, including space within the Property. Address Tenant Sq. feet Annual Rent Rate / SF Lease Start Lease End Term Notes 4532 Boardwalk Dr. #200 3766 W. 10th St. #B 1269 Automation Dr. #500 3780 W. 10th St. #200 1270 Automation Dr. #2000 1270 Automation Dr. #500 Brown and Brown 3,525 $44,545 $12.64 4/20/2011 11/30/2016 Gross Honey Baked Hams / 2,332 $20,904 $8.96 8/19/2011 10/31/2016 Gross Scryptnoia Inc. — 941 $11,292 $12.00 3/12/2014 3/12/2015 Gross Tenant vacated at end of term Baessler Homes c 5,966 $49,992 $8.38 6/1/2014 5/31/2018 Gross The Center FRPWD — 1,318 $18,452 $14.00 6/1/2014 8/31/2017 Gross Tenant vacated January, 2017 Weifield Group 2,627 $18,326 $6.98 8/11/2014 7/31/2017 Gross Mean $10.49 Median $10.48 1270 Automation Dr. Page 2 As shown, the Property's leases range from $6.98 to $14 gross per square foot while the mean rental rate of all leases in similar properties is $10.49 per square foot gross with a median of $10.48 per square foot gross. As the leases shown above are secondary spaces with primary space typically leasing at a higher rental rate, Petitioner determined an overall rental rate, including both primary and secondary space, of $12 per square foot triple net is appropriate. Petitioner found vacancy ranged from 13% to 18%. Petitioner applied a 15% vacancy adjustment and an expense allowance of 10% to cover reserves for capital replacements; management fees; legal and accounting; and similar landlord non -reimbursable expenses. Petitioner reviewed the Summer 2014 Burbach and Associates, Inc. Real Estate Investment Survey and found capitalization rates ranged from 7% to 9.5% for Suburban/Low Rise Office. The Property is larger in size than the typical market standard bank property and, as such, would present a higher risk in the market place. Based upon market conditions as of June 30, 2014, we have capitalized our Net Operating Income at 9.5%. Our income approach is as follows: Potential Gross Income ($12 x 9,977 SF) Vacancy (15%) Effective Gross Income Expenses (10%) Net Operating Income Capitalized at 9.5% $ 119,724 17,959 $ 101,765 10,177 S 91.588 S 964.000 (rounded) Based upon the foregoing, Petitioner hereby requests the Board adjust the value of the Property for calendar years 2015 and 2016 to $964,000. All information contained herein should be considered confidential and not available to any third parties. Sincerely, STERLING PROPERTY TAX SPECIALISTS, INC. By: /Darla . Jaramillo, Property Tax Consultant LETTER OF AUTHORIZATION April 24, 2015 Sterling Property Tax Specialists, Inc. 950 South Cherry Street, Suite 320 Denver, Colorado 80246 RE: 2015 and 2016 Property Tax Assessment Matters Gentlemen: The undersigned, as owner(s) of property located in Weld County, Colorado, at SEE ATTACHED, and more particularly described on Assessor's Notice of Valuation, Schedule No(s). SEE ATTACHED hereby authorizes Sterling Property Tax Specialists, Inc. and Goldstein Law Firm, LLC, to act as agent on my behalf regarding all 2015 and 201:6 property tax assessment matters, and obtain any and all documents relating thereto and file any protests necessary. This Authorization shall be effective as of the date set forth above. BANK MIDWEST, N.A. By: Community Banks of Colorado, A Division ofNBH Bank, N.A. Micha innett, Director of Facilities Telephone; 720-529-2755 WELD COUNTY BANK By. Community Banks of Colorado, A Division of NBH. Bank, N.A. Michael Su nett, :'r irec or of Facilities NBH Banks 2015/2016 County Address Parcel Number WELD Bank Midwest, N.A. Weld County Bank 3635 23rd Avenue R7455298 2395 37th Street R3388705 365 Justin Avenue R3575405 7251 W. 20th St. Bldg. A R1358002 1270 Automation Dr. R0840701 3766 W. 10th Street R2941304 04/24/2017 Attn: Chris Woodruff RE: 2015 & 2016 Abatement received 11/26/2017 R0840701 Bank Midwest NA 1270 Automation Dr. Windsor, CO 2015/2016 Assessors Value $1,646,205 ($165 / sf) SUBJECT: The subject property is located at 1270 Automation Dr., Windsor, CO. The subject property contains 81,457 square feet of land located in east Windsor at Highway 257 and Eastman Park Drive. However, access to the property is from Automation Drive. The subject was built as half bank and half office building. The subject was built in 2005, and contains 9,977 square feet, is of wood frame construction of good quality in typical condition. There are 1,192 square feet of metal canopies, 28,400 square feet asphalt parking lot, and 2,400 square feet of concrete. Cost Approach: The Cost Approach was considered but not used. For commercial buildings more than 10 years old it is difficult to accurately estimate the amount of physical depreciation to apply. For this reason, a cost analysis was not developed. Market Approach: A search for sales of similar properties during the extended data collection period of 7/01/2009 - 06/30/2014 revealed two sales. #1 at 2425 35t11 Ave., Greeley (formerly New Frontier Bank) sold 8/1/12 for $2,525,000 or $179 sq. ft. Built in 1999 has 14,134 sq. ft. is two stories with a basement and was vacant at the time of sale. #2 at 55 S. Elm Ave., Eaton, (formerly New West Bank) sold 5/1/2013 for $1,967,000 or $193 per sq. ft. Built in 2005 has 10,179 sq. ft., is two stories with a basement and leased office space on the second floor. Adjusting for location in East Windsor, access, single story, lack of basement, and built 50% Bank the value is estimated to be $1,396,780 or $140/sf. 1 Income Approach: The petitioner has provided tenant unit size and lease rate. The actual leases were requested to determine the type of leases were but none were provided. Three comparable leases were found to develop an income analysis; 3459 W 20th St, Greeley, 6,140 sq. ft., New West Bank, $19.50 NNN per sq. ft. 3501 W 12th St., Greeley, 6,120 sq. ft., Compass Bank, $16.67 NNN per sq. ft. 1595 Main St. Windsor, 4,334 sq. ft., Chase Bank, $20.00 NNN per sq. ft. CoStar estimated vacancy for banks and offices in the base period to be 10 to 15 percent. Adjusting for 50% Bank and 50% office and applying a lease rate of $14.85 to the subject. Rate $14.85 Potential Gross Income Size Annual Rent 9,977 $148,158 Vacancy 15% Effective Gross Income Expenses Net Operating Income Cap Rate Indicated Value 8% $148,158 $22,224 $125,935 $10,075 $115,860 9% per sq. ft. $1,287,332 $129 Reconciliation and Summary: In reconciling the Cost, Market, Income Approaches to value, giving equal weight to the Market and Income Approaches because the building is 50% owner occupied and 50% leased. We asked the Board to grant a partial approval of the petition and adjust the value for 2015/2016 to $1,346,895 ($135 / sf) 2 t t \ -r. • . e • l 'fir �a .y Ya.' .V^ ^... ..I}a w..' py' , • 1 l I '� . - Jy • - y M......./... r.�• `l`. -'5k ... -4440 i. .�+' ♦Y - r+S . • • I , -.... V - - - —V--rAta 9 e• may,, t. `1 :�' ,��. ,. ate . ellb .�r..r,. ez it--.. t T r ..7.11)1 -., , • • -.. - .. • .t -1'-.s -fit. -.:�� Sketch 10.0' O cy 0.0' Bank / Office First Floor 9977.1 SF Built 2005 82.6' Office Office Office Office o � C V 3.7' v n 1 3.7' Co NWork Room Cashier Teller n 15 } Lobby Bank 5326 SF $170 Break Room Restrooms Office Hallway Vault Computer 23.3' Sketch by Apex IV" To: Su b jerct: Date: 24.6' Drive -Up Canopy 393.3 SF 24.6' o • N 34.7' Two Drive -Up Lanes One ATM Lane 81.0' Restrooms, Office r` Data Center Control Room Office Hallway Office Conf. Room Work Room Break Area Hallway Entry o ge- Reception Office Office Office Request for Leases Vi .'••••• Melies 'dar to ffbste t ngpts. Corr.. Bank Abat€4rerrts Thur-sce ', Febsuai-t, 91. 2016 2:31_OO PM 81.0' io cri N 3.8' 10.0' u_ oo cn C O• co C.,* a O el 3.8' Office Co cv, Office Leased Space 4651 SF 0 0 OD el 10.0' Carla I have three yank abatements with -you. We pia •., e red ,.lest the leases for Comfort Dental and Honey Baked 3766 W 10th Greeley_ I would also like the actual lease for Bessel I tivould also as far the lease on the office portion of bank at 1270 The bank at 7251 20`h St. is at S i-45 per sq. ft. you stipulated to want to wiithdraw tt;.s abatement? 'l you have questions. ;please contact me. Wade Wade J. Niches Commercial Appraiser Weld County Assessors Office 970-400-3672 w:rnelies@weldgov corn wrneliesc@co weld _Co.us j Ham and have not received them. Homes that ieases inside the bank. Automation Dr.. lin Wi'n•dsor. other bank $15.9 per sq. ft._ Did you Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have rece;ved this communication in error, please immediately notify sender by return e-mail and destroy the communication Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited 4 4/25/2018 Property Report Weld County PROPERTY PORTAL Property Information (970) 400-3650 Technical Support (970) 400-4357 Account: R0840701 April 25, 2018 Account Information Account Parcel Space Type Account Tax Year Buildings Actual Value Assessed Value R0840701 080722013001 Commercial 2018 1 1,696,090 491,870 Legal WIN 1WCOM L1 WINDSOR COMMONS 1ST FG Subdivision Block Lot Land Economic Area 1ST WINDSOR COMMONS FG SUB 1 1ST WINDSOR FILING COMMONS Property Address Property City Zip Section Township Range 1270 AUTOMATION DR WINDSOR 22 06 67 Owner(s) Account Owner Name 4- Address R0840701 BANK MIDWEST NA 1111 641052154 MAIN ST STE 2800 KANSAS CITY, MO Document History https://propertyreport.co.weld.co.us/?account=R0840701 1/6 4/25/2018 Property Report Reception Rec Date Type Grantor Grantee Doc Fee Sale Date Sale Price 2833921 03-21-2001 WD WINDSOR CENTER INC WINDSOR COMMONS LTD LLLP 52.28 03-16-2001 522,800 2833922 03-21-2001 WD WINDSOR COMMONS LTD LLLP COLOHIOWA GROUPS LLC 50.00 03-16-2001 500,000 2847390 SUB SUBDIVISION WINDSOR COMMONS 1ST FG 0.00 0 3209840 08-17-2004 WD COLOHIOWA GROUPS LLC BANK CHOICE 72.50 08-11-2004 725,000 3582616 10-06-2008 SWDN BANK CHOICE BANK CHOICE COLORADO 0.00 09-11-2008 0 3848410 05-25-2012 DN BANK CHOICE BANK MIDWEST NATIONAL ASSOCIATION 0.00 07-22-2011 0 Building Information Building 1 AccountNo Building ID Occupancy R0840701 1 Bank ID NBHD Occupancy % Complete Bedrooms Baths Rooms Type 1 Commercial 2905 Bank 100 0 0 0 ID Exterior Roof Cover Interior HVAC Perimeter Units Unit Type Make 1 Hip/Gable Package Unit 475 0 https://propertyreport.co.weld.co.us/?account=R0840701 2/6 4/25/2018 Property Report ID Square Ft Condo SF Total Basement SF Finished Basement SF Garage SF Carport SF Balcony SF Porch SF 1 9,977 0 0 0 0 0 0 0 Built As Details for Building 1 ID Built As Square Ft Year Built Stories Length Width 100 Bank 5,326 2005 1 0 0 100 Office Building 4,651 2005 1 0 0 Additional Details for Building 1 ID Detail Type Description Units 1 Add On Asphalt Average 28,400 1 Add On Corn Canopies Steel Good 1,192 1 Add On Concrete Slab Average 2,400 Valuation Information Type Code Description Actual Value Assessed Value Acres Land SqFt Improvement 2220 OFFICES- IMPROVEMENTS 655,968 190,230 0 000 0 Improvement 2230 SPECIAL PURPOSE- IMPROVEMENTS 739,709 214,520 0 000 0 Land 2120 OFFICES -LAND 300,413 87,120 1 870 81,468 Totals - - 1,696,090 491,870 1 870 81,468 Tax Authorities 1 https //propertyreport co weld co us/'account=R0840701 3/6 4/25/2018 Property Report Tax Area District ID District Name Current Mill Levy 0436 0700 AIMS JUNIOR COLLEGE 6 317 0436 1051 CLEARVIEW LIBRARY 3 570 0436 0301 (NCW) NORTHERN COLORADO WATER 1 000 0436 0204 SCHOOL DIST RE4-WINDSOR 49 190 0436 0100 WELD COUNTY 15 800 0436 1200 WEST GREELEY CONSERVATION 0 414 0436 0428 WINDSOR TOWN 12 030 0436 0521 WINDSOR -SEVERANCE FIRE 7 194 0436 0533 WINDSOR -SEVERANCE FIRE (BOND 2023) 0 505 Total - - 96 02 Photo i https //propertyreport co weld co usPaccount=R0840701 4/6 4/25/2018 Property Report Sketch https://propertyreport.co.weld.co.us/?account=R0840701 5/6 4/25/2018 Property Report I- 0) rn 10.0' 10.0' 0 rj r Ba n k / Office First Floor 9977.1 SF Built 2005 02.6' r! '17 C) L. 'u c n t3 Office Office Office Office Break Room 3 T Restroorns � v r 3 7' (p in Work Room Lobby Bank 5326 SF $170 Cashier Teller Office Hallway 'Vault Computer 23 3' Sketch by Apex IV" 24.6' Drive -Up Canopy 393.3 SF 24.6' 34.7' Ti .io Drive -Up Lanes One ATM Lane c� 81.0' R e tro o mS Office Office iT r-kri - T3 Hallway Data Center Office Control Room Conf. . Room \Ajark Room Break .Area Hallway Reception Office\Office r; CO Building 1 Page 1 010' Office CH LL 10.0' >nU7 co - Entry 0 0 r a Orzt]co Office 3.8' e CO CN Office Leased Space 4651 SF 0 10.0' c 0 r7 Copyright © 2018 Weld County, Colorado. All rights reserved. Privacy Policy & Disclaimer I Accessibility Information https://propertyreport.co.weld.co.us/?account=R0840701 6/6 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION May 24, 2018 CLERK TO THE BOARD PHONE: (970) 400-4225 FAX: (970) 336-7233 1150 O STREET P.O. BOX 758 GREELEY, COLORADO 80632 BANK MIDWEST, N.A. COMMUNITY BANKS OF COLORADO, A DIVISION OF NBH BANK, N.A. 1111 MAIN STREET, SUITE 2800 KANSAS CITY, MO 64105-2154 RE: SCHEDULE NUMBER R0840701 Dear Property Owner: This is to advise you that at the rescheduled hearing on May 14, 2018, the Weld County Board of Commissioners continued your petition for abatement or refund of taxes on the property described as: 1270 Automation Drive, Windsor, Colorado 80550, until June 18, 2018, at 9:00 a.m., per the request of your tax agent, Sterling Property Tax Specialists, Inc. The meeting will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Assembly Room, Greeley, Colorado 80631. The Assessor is recommending that the Board approve your petition. You are not required to be present at this hearing; however, this is your opportunity to have your position heard, particularly if your position is opposed to the Assessor's recommendation. If you intend to submit any documentation in support of your position for this hearing, all such documentation must be submitted to the Office of the Clerk to the Board and to the Weld County Assessor's Office at least seven calendar days prior to the meeting date in order for it to be considered at the scheduled hearing. If you have any questions concerning this matter, please do not hesitate to contact me at (970) 400-4213. Sincerely, Rf2.e_e Chloe A. Rempel Deputy Clerk to the Board cc: Weld County Assessor Sterling Property Tax Specialists, Inc. Chloe Rempel From: Sent: To: Cc: Subject: Attachments: Good morning, Chloe Rempel Thursday, May 24, 2018 11:29 AM 'Lieth Khatib' Darla Jaramillo Tax Abatement Petitions - Notices of Continuance - Community Banks of Colorado Tax Abatement Continuance - R0840701.pdf; Resolution 2018-1548.pdf; Tax Abatement Continuance - R1358002.pdf; Resolution 2018-1549.pdf; Tax Abatement Continuance - R2941304.pdf; Resolution 2018-1550.pdf This is to advise you that at the rescheduled hearing on May 14, 2018, the Weld County Board of Commissioners continued your client's petitions for abatement or refund of taxes until June 18, 2018, at 9:00 a.m., per your request. Please see the attached letters of continuance and resolutions for further information. 2018-1548: Continuance of Petition for Abatement or Refund of Taxes for R0840701 — Bank Midwest, N.A. 2018-1549: Continuance of Petition for Abatement or Refund of Taxes for R1358002 — Bank Midwest, N.A. 2018-1550: Continuance of Petition for Abatement or Refund of Taxes for R2941304 — Weld County Bank If you have any questions or concerns, please do not hesitate to contact me. Sincere regards, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4213 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 WELD COUNTY PETITION FOR ABATEMENT OR REFUND OF TAXES CERTIFICATE OF MAILING FIRST NAME LAST NAME COMPANY ADDRESS 1 CITY STATE POSTAL CODE WELD COUNTY 1111 MAIN STREET, KANSAS MO 64105 - BANK SUITE 2800 CITY 2154 BANK MIDWEST, 1111 MAIN STREET, KANSAS MO 64105- N.A. SUITE 2800 CITY 2154 LIETH KHATIB STERLING lieth@sterlingpts.com PROPERTY TAX SPECIALISTS, INC. I hereby certify that I have sent a Tax Abatement denial letter in accordance with the notification requirements of Weld County in the United States Mail, postage prepaid First Class Mail by letter as addressed on the attached list this 24th day of May, 2018. N 0 m m Chloe A. Rempe Deputy Clerk to the B U.S. Postal Service CERTIFIED MAIL"RECEIPT , ,,,nestle Mail Only delivery information, visit our website at www usps_coat Fi Certified Mal Fee s — Extra Bermes A Fees Wad, eo,..w f.. ❑Faea lealrortas ❑ Carnal Mr Faolci a awry D. %p..tv. rwm,ne ❑.mt S ,,. w..«.a Dery Postage to Pustsge end Sees -a 'Po C,t++n: th.er►tet 5,nne++ N _l lI e'-n-.atsge t.. y .'+e. x'00 Postmark Here 5/(-1/le q CLERK TO THE BOARD PHONE: (970) 400-4225 FAX: (970) 336-7233 1150 O STREET P.O. BOX 758 GREELEY, COLORADO 80632 April 27, 2018 BANK MIDWEST, N.A. COMMUNITY BANKS OF COLORADO, A DIVISION OF NBH BANK, N.A. 1111 MAIN STREET, SUITE 2800 KANSAS CITY, MO 64105-2154 RE: SCHEDULE NUMBER R0840701 Dear Property Owner: This is to advise you that the Weld County Board of Commissioners will hear your petition for abatement or refund of taxes on the property described as: 1270 Automation Drive, Windsor, Colorado 80550. The meeting is scheduled for Monday, May 21, 2018, at 9:00 a.m., in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Assembly Room, Greeley, Colorado 80631. The Assessor is recommending that the Board approve your petition. You are not required to be present at this hearing; however, this is your opportunity to have your position heard, particularly if your position is opposed to the Assessor's recommendation. If you intend to submit any documentation in support of your position for this hearing, all such documentation must be submitted to the Office of the Clerk to the Board and to the Weld County Assessor's Office at least seven calendar days prior to the meeting date in order for it to be considered at the scheduled hearing. If you have any questions concerning this matter, please do not hesitate to contact me at (970) 400-4213. Sincerely, Ca(29,2O- Chloe A. Rempel Deputy Clerk to the Board cc: Assessor Sterling Property Tax Specialists, Inc. Chloe Rempel From: Sent: To: Subject: Attachments: Good Afternoon Melissa, Chloe Rempel Friday, April 27, 2018 1:42 PM 'melissa@sterlingpts.com' Petitions for Abatement or Refund of Taxes Tax Abatement Hearing Letter - R0840701.pdf; Tax Abatement Hearing Letter - R1358002.pdf; Tax Abatement Hearing Letter - R2941304.pdf This is to advise you that the Weld County Board of Commissioners will hear your client's petitions for abatement or refund of taxes for the below properties on Monday, May 21, 2018, at 9:00 a.m., in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Assembly Room, Greeley, Colorado 80631. Please see the attached letters for further information. 1. Bank Midwest, N.A. - R0840701 - 1270 Automation Dr., Windsor, CO 80550 2. Weld County Bank — R2941304 - 3766 W. 10th St., Greeley, CO 80634 3. Bank Midwest, N.A. - R1358002 - 7521 20th St., Bldg. A, Greeley CO 80634 If you have any questions or concerns, please do not hesitate to contact me. Sincere Regards, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4213 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 WELD COUNTY PETITION FOR ABATEMENT OR REFUND OF TAXES CERTIFICATE OF MAILING 1111 MAIN STREET, SUITE 2800 KANSAS CITY MO 64105- WELD COUNTY BANK 2154 BANK MIDWEST, N.A. 1111 MAIN STREET, SUITE 2800 KANSAS CITY MO 64105- 2154 MELISSA PRESTON STERLING PROPERTY TAX SPECIALISTS, INC. melissa@sterlingpts. corn I hereby certify that I have sent a notification of hearing date letter in accordance with the notification requirements of Weld County in the United States Mail, postage prepaid First Class Mail by letter as addressed on the attached list this 27th day of April, 2018. Chloe A. Rempel Deputy Clerk to the r a w w CC aor i G N mow_ N a o a_ - cc vow �Uo OSLE 9E6L 0000 OSLO 9TOL a) i a) m a) 0 0 v1 03 C) C.) aof c O E E 7 c d 0 :?mss U a S ✓ ■ < ■ 8 (1'o, )2m 00 --' 0.0- , ctio❑tit❑❑❑[o .U, Ts- rn -02-000-9053 Chloe Rempel From: Sent: To: Cc: Subject: Chloe Rempel Wednesday, May 2, 2018 1:43 PM 'Lieth Khatib' Darla Jaramillo RE: Petitions for Abatement or Refund of Taxes Thank you Lieth. These items are scheduled for Monday, June 18, 2018. Unfortunately, you cannot schedule an item to appear befcre the Board at 10:00 a.m. Regular business on the agenda for the Board of County Commissioner's begins at 9:00 a.m. Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4213 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Lieth Khatib [mailto:Lieth@sterlingpts.com] Sent: Wednesday, May 2, 2018 1:27 PM To: Chloe Rempel <crempel@weldgov.com> Cc: Darla Jaramillo <Darla@sterlingpts.com> Subject: RE: Petitions for Abatement or Refund of Taxes Hello, June 18th is agreeable. Is it possible to schedule it at 10:00 am? Thank you for your help. Lieth Khatib Assistant to Barry J. Goldstein and Kendra L. Goldstein 1 950 S. Cherry Street, Suite 320 Denver, CO 80246 P: 303.757.8865 ext. 108 F: 303.757.7691 www.sterlingpts.com From: Chloe Rempel [mailto:crempek weldgov.com] Sent: Wednesday, May 02, 2018 9:15 AM To: Lieth Khatib Subject: RE: Petitions for Abatement or Refund of Taxes Good Morning Lieth, I spoke with the Assessor's Office, and due to statutory deadlines, we would like to schedule the initial hearing for Monday, May 14, 2018, in which Staff will ask the Board of County Commissioners to continue the below hearings to Monday, June 18, 2018, per your request. It would not be necessary to have someone from your office attend the initial continuance hearing because the petitions themselves will not be discussed. 1. Bank Midwest, N.A. - R0840701 - 1270 Automation Dr., Windsor, CO 80550 2. Weld County Bank — R2941304 - 3766 W. 10th St., Greeley, CO 80634 3. Bank Midwest, N.A. - R1358002 - 7521 20th St., Bldg. A, Greeley CO 80634 If you are agreeable to continuing all three (3) of the above Petitions for Abatement or Refund of Taxes to Monday, June 18, 2018, please respond to this email. Thank You, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4213 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe Rempel Sent: Friday, April 27, 2018 1:42 PM To: melissa@sterlingpts.com Subject: Petitions for Abatement or Refund of Taxes Good Afternoon Melissa, 2 This is to advise you that the Weld County Board of Commissioners will hear your client's petitions for abatement or refund of taxes for the below properties on Monday, May 21, 2018, at 9:00 a.m., in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Assembly Room, Greeley, Colorado 80631. Please see the attached letters for further information. 1. Bank Midwest, N.A. - R0840701 - 1270 Automation Dr., Windsor, CO 80550 2. Weld County Bank — R2941304 - 3766 W. 10th St., Greeley, CO 80634 3. Bank Midwest, N.A. - R1358002 - 7521 20th St., Bldg. A, Greeley CO 80634 If you have any questions or concerns, please do not hesitate to contact me. Sincere Regards, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4213 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosu-e. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 3 June 22, 2018 CLERK TO THE BOARD PHONE: (970) 400-4225 FAX: (970) 336-7233 1150 O STREET P.O. BOX 758 GREELEY, COLORADO 80632 STATE OF COLORADO DIVISION OF PROPERTY TAXATION 1313 SHERMAN STREET, ROOM 419 DENVER, CO 80203 RE: PETITION FOR ABATEMENT OR REFUND OF TAXES - BANK MIDWEST, N.A. To Whom It May Concern: Please review the attached documents, which include the original petition, a copy of the petition, two copies of the resolution approved by the Weld County Board of Commissioners, and a copy of the back-up documentation supporting the petition. Tax Years: 2015 and 2016 Parcel Number: 080722013001 Account Number: R0840701 If you have any questions concerning this matter, please do not hesitate to contact me at (970) 400-4213. Sincerely, Chloe A. Rempel Deputy Clerk to the Board 6/22/2018 FedEx Ship Manager - Print Your Label(s) Cn o -170 v N to rn ZN n O N CO N o v mo zw d0C P Nflf 9Z 3111. m J181118012801uv m 0 m m ti < m V 03 Q N CA) m -n Fll S 0 0 0 Cr) v W Dien cnm0 m 71 0 z� Oco 0 mom -O-< 552J2/93DF/DCA5 CO - 00 Z ,m=XI �m orr 0r- Dorm n �70c 0 700 wmmzm -��0 n 070 wW m 0) 0 U, aBQN3S 1118 >0 = O -p 8a5D 0)o al O N_ �W C z z CA, OD After printing this label: 1. Use the 'Print' button on this page to print your label to your laser or inkjet printer. 2. Fold the printed page along the horizontal line. 3. Place label in shipping pouch and affix it to your shipment so that the barcode portion of the label can be read and scanned. Warning: Use only the printed original label for shipping. Using a photocopy of this label for shipping purposes is fraudulent and could result in additional billing charges, along with the cancellation of your FedEx account number. Use of this system constitutes your agreement to the service conditions in the current FedEx Service Guide, available on fedex.com.FedEx will not be responsible for any claim in excess of $100 per package, whether the result of loss, damage, delay, non-delivery,misdelivery,or misinformation, unless you declare a higher value, pay an additional charge, document your actual loss and file a timely claim.Limitations found in the current FedEx Service Guide apply. 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Written claims must be filed within strict time limits, see current FedEx Service Guide. https://www.fedex.com/shipping/shipAction.handle?method=doContinue 1/2 6/22/2018 FedEx Ship Manager - Print Your Label(s) Fed Shipment Receipt Address Information Ship to: DIVISION OF PROPERTY TAXATION STATE OF COLORADO 1313 SHERMAN STREET ROOM 419 DENVER, CO 80203 US 3038647777 Ship from: CHLOE REMPEL WELD COUNTY 1150 O STREET RM 166 GREELEY, CO 80631 US 9704004225 Shipment Information: Tracking no.: 772547626246 Ship date: 06/22/2018 Estimated shipping charges: 5.70 USD Package Information Pricing option: FedEx Standard Rate Service type: FedEx 2Day Package type: FedEx Envelope Number of packages: 1 Total weight: 0.40 LBS Declared Value: 0.00 USD Special Services: Pickup/Drop-off: Drop off package at FedEx location Billing Information: Bill transportation to: COUNTYOFWELD-483 DEPARTMENT NAME: CLERK TO THE BOARD SENDER NAME: CHLOE A. REMPEL ADDITIONAL INFO: 10400 DEPARTMENT FUND: CTB Thank you for shipping online with FedEx ShipManager at fedex.com. Please Note FedEx will not be responsible for any claim in excess of $100 per package, whether the result of loss, damage, delay, non -delivery, misdelivery, or misinformation, unless you declare a higher value, pay an additional charge, document your actual loss and file a timely claim. Limitations found in the current FedEx Service Guide apply. Your right to recover from FedEx for any loss, including intrinsic value of the package, loss of sales, income interest, profit, attorney's fees, costs, and other forms of damage whether direct, incidental, consequential, or special is limited to the greater of $100 or the authorized declared value. Recovery cannot exceed actual documented loss. Maximum for items of extraordinary value is $1000, e.g., jewelry, precious metals, negotiable instruments and other items listed in our Service Guide. Written claims must be fled within strict time limits; Consult the applicable FedEx Service Guide for details. The estimated shipping charge may be different than the actual charges for your shipment. Differences may occur based on actual weight, dimensions, and other factors. Consult the applicable FedEx Service Guide or the FedEx Rate Sheets for details on how shipping charges are calculated. https://www.fedex.com/shipping/shipAction.handle?method=doContinue 2/2 CLERK TO THE BOARD UTEI t TUNTY October 3, 2018 BANK MIDWEST, N.A. COMMUNITY BANKS OF COLORADO, A DIVISION OF NBH BANK, N.A. 1111 MAIN STREET, SUITE 2800 KANSAS CITY, MO 64105-2154 PHONE: (970) 400-4225 FAX: (970) 336-7233 1150 O STREET P.O. BOX 758 GREELEY, COLORADO 80632 www.weldgov.com RE: SCHEDULE NUMBER R0840701 Dear Property Owner: On June 18, 2018, the Board of Weld County Commissioners considered your petition for abatement or refund of taxes and approved, in -part, same. Pursuant to Section 39-2-125(f), C.R.S., you have the right to appeal this decision to the State Board of Assessment Appeals within th rty days. You may obtain the appropriate forms and instructions from: Board of Assessment Appeals — Department of Local Affairs 1313 Sherman Street, Room 315 Denver, CO 80203 Phone: (303) 864-7710 Email: dola_baa@state.co.us. In preparation for appealing to the State Board of Assessment Appeals you may also go to the following state link to obtain any further information you may need to proceed, http://www.dola.state.co.us/baa/index. htm Very truly yours, Qa • Rutat1/4--L Chloe A. Rempel Deputy Clerk to the Board crempel@weldgov.com cc: Assessor Sterling Property Tax Specialists, Inc. WELD COUNTY PETITION FOR ABATEMENT OR REFUND OF TAXES CERTIFICATE OF MAILING FIRST NAME COMPANY POSTAL LAST NAME ADDRESS 1 CODE CITY STATE BANK N.A., BANKS COLORADO, DIVISION BANK, COMMUNITY MIDWEST, N.A. OF OF A NBH KANSAS CITY MO 64105- 2154 1111 MAIN STREET, SUITE 2800 STERLING 950 SOUTH DENVER CO 80246 PROPERTY TAX CHERRY SUITE STREET, 320 INC. SPECIALISTS, I hereby certify that I have sent a Tax Abatement Petition decision letter in accordance with the notification requirements of Weld County in the United States Mail, postage prepaid First Class Mail by letter as addressed on the attached list this 3rd day of October, 2018. ru m cQ m N a MIII a 0 O N O r-1 a ra‘t Chloe A. Rempel Deputy Clerk to the Board U.S. Postal Service' CERTIFIED MAIL° RECEIPT Domestic Mail Only For delivery information, visit our website at www.usps.com'`-. Ft Certified Mail Fee $ Extra Services & Fees (check box, add fee as appropriate) ieturn Receipt (hardcopy) $ ❑ Return Receipt (electronic) o Certified Mail Restricted Delivery Adult Signature Required $ • Adult Signature Restrictec Delivery $ $ Postage Total Postage and Fees $ Sent To (4jonts tin; dWest• fl .o&. . Com ,-nun i -t or CO • biulai.o 0_ 4f_' _ .C1 D H _ _ .2) • h • Street and Apt. No., or PO Box No. Postmark Here 1O (3/ City, State, ZIP+4® 0n • PS Form 38OO, April 2015 ISN 7530-02-000-9047 m r1 m co in IT' N CI O a a O N O tics% -D HI See Reverse for Instructions a U.S. Postal Service CERTIFIED MAIL° RECEIPT Domestic Mail Only For delivery information, visit our website at www.usps.com®. Certified Mail Fee $ Extra Services & Fees (check box, add fee as appropriate) Dittieturn Receipt (hardcopy) $ ❑ Return Receipt (electronic) $ ❑ Certified Mail Restricted Delivery $ ❑ Adult Signature Required $ • Adult Signature Restricted Delivery $ Postage $ Total Postage and Fees Postmark Here (0(3i1'Ra Scent To treet and Apfto. or PO Box Idb. Yo.x $.etc!C ( l "Inc • N l i+4�_.dC1east St. a__S±ee.r---3LZ!O C'• State, VV I PS Form 38OO, April 2015 PSN 7530-02-000-9047 See Reverse for Instructions SENDER: COMPLETE THIS SECTION • Complete items 1, 2, and 3. • Print your name and address on the reverse so that we can return the card to you. • Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: @ck c m;dWest, tom.Qe . COrnrnon i +8 OKs mA Colorado a ON; sionor()BK s.otak, to.Ca. t t 1 intia.%n S--ract, Su1+e Vata la in iiek.s C + , n7 o C0 ci i 05 --a l S1 i 'In IH u 9590 9402 1714 6053 4716 76 i A. Signature B. Received (Printed Name) C. Date ❑ Agent ❑ Addressee IoitD as crl,/ C D. Is delivery address different from iteml? L If YES, enter delivery address below: ❑ No 2. Article Number (Transfer from service label) 7016 0750 000D 7938 4320 3. Service Type O Adult Signature O Adult Signature Restricted Delivery li Certified Mail® D Certified Mail Restricted Delivery O Collect on Delivery O Collect on Delivery Restricted Delivery lail 'lail Restricted Delivery PS Form 3811, July 2015 PSN 7530-02-000-9053 SENDER: COMPLETE THIS SECTION ■ Complete items 1, 2, and 3. • Print your name and address on the reverse so that we can return the card to you. • Attach this card to the back of the mailpiece, or on the front if space permits. 1. Article Addressed to: afey- I i ry a e.r -� ��x Q ecicAtis+S, erne. c1 50 s • Crc- s+., S . 380 Oe'nuQr C O SO`&tai Ce flhIII III II" I i 9590 9402 1714 6053 4716 83 i O Priority Mail Express® O Registered MaiiTM ❑ Registered Mail Restricted Delivery ❑ Return Receipt for Merchandise ❑ Signature Confirmation TM ❑ Signature Confirmation Restricted Delivery Domestic Return Receipt COMPLETE THIS SECTION ON DELIVERY A. Signature cg4gent Qt•,Q O Addressee B. Received by (Printed dame) C. Date of Delivery I v/ < /I� D. Is delivery address different from item 1? O Yes If YES, enter delivery address below:No 2. Article Number (Transfer from service label) 7016 0750 0000 7938 4313 3. Service Type ❑ Adult Signature ❑ Adult Signature Restricted Delivery %'Certified Mail® ❑ Certified Mail Restricted Delivery ❑ Collect on Delivery ❑ Collect on Delivery Restricted Delivery mail flail Restricted Delivery '0) ❑ Priority Mail Express® ❑ Registered MaiITM ❑ Registered Mail Restricted Delivery ❑ Return Receipt for Merchandise ❑ Signature Confirmation' ❑ Signature Confirmation Restricted Delivery PS Form 3811, July 2015 PSN 7530-02-000-9053 Domestic Return Receipt Chloe Rempel From: Sent: To: Cc: Subject: Attachments: Ms. Goldstein, Bob Choate Wednesday, October 3, 2018 10:05 AM Kendra Goldstein, Esq. Esther Gesick; Chloe Rempel; Brenda Dones; Wade Melies RE: Weld County Notice Dispute Ltr to Goldstein.pdf; 20181550 - R2941304 Continued.pdf; 20181549 - R1358002 Continued.pdf; 20181884 - R2941304 Denial.pdf; 20181885 - R2941304 Denial.pdf; 20181548 - R0840701 Continued.pdf; Tax Abatement Decision Letter - R0840701.pdf Thank you for your email below, which assisted my research of this matter. Attached is my response to your request, as well as the supporting documents cited in the response. Also attached is a new notice for case R0840701, which went out in the mail today as well. Thanks, Bob Choate Assistant Weld County Attorney (970) 400-4393 From: Kendra Goldstein, Esq. <Kendra@goldsteinlf.com> Sent: Wednesday, September 26, 2018 9:07 PM To: Bob Choate <bchoate@weldgov.com> Subject: Weld County Notice Dispute Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Bob: Thank you for your time yesterday. It was a pleasure speaking with you, and I hope we are able to resolve this issue regarding our office not receiving notice of the BOCC hearing determinations relating to the abatement cases we have outstanding for calendar years 2015 and 2016 for the below -referenced schedule numbers. Per your request, I have included a brief outline of the series of events leading up to our call yesterday (see below my signature line). I have also done some additional research relating to the statutory law I referenced yesterday in our phone conversation. CRS 39-1-113(5) addresses notice with respect to abatement hearings; however, I do not see explicit language with respect to notice flowing from BOCC determinations. I do note, however, that the language is virtually identical to that of CRS 39-8-107(2)(b), which, though addressing protests, explicitly references the Board of County Commissioners as an acting party. My goal is simply to see if we can remedy the issue wherein we may obtain from the County revised Notices of Determination with a new date so that we may appropriately appeal the determinations to the Board of Assessment Appeals. No directive was provided to Weld County indicating that email notice alone to the taxpayer's agent was sufficient; as such, it is our contention that notice should have been mailed to our office, which it was not. However, to protect our client's interest, we plan to file an appeal to the BAA tomorrow, given 30 days from the date at which we "received" notice by way of our inquiry is this coming Friday, September 28th. While I recognize it may likely take your office longer to research and address the issues presented herein, as well as the likelihood that the BAA may reject our petition based upon the date of the documents sent by 1 Chloe on August 29th, I want to create a record and ensure we are acting in accordance with the legal requirements to the best of our abilities. I look forward to speaking with you regarding this matter, and getting your feedback. Please do not hesitate to contact me with any questions. Thank you, Kendra Kendra L. Goldstein, Esq. The Goldstein Law Firm, LLC 950 South Cherry Street, Suite 320 Denver, Colorado 80246 Ph: (303) 757-8865 Fax: (303) 757-7691 kendra@goldsteinlf.com www.sterlingpts.com NBH Weld County Timeline: 2015 / 2016 Abatements (R2941304, R1358002 and R0840701) November 15, 2017 Petition for Abatement or Refund of Taxes filed to Weld County Board of County Commissioners. June 6, 2018 Auto Reply set-up on Lieth Khatib's email: "As Lieth is transitioning out of this position, please forward all e-mail correspondence to Desiree Fox at desiree@steringpts.com or contact her at 303-757-8865 for assistance." 2 June 18, 2018 BOCC Hearing for the three account numbers: R2941304, R1358002 and R0840701. (Note - this hearing did not occur within the six month timeframe as required under CRS 39-1-113(1.7)) June 22, 2018 We were informed on August 29th (see below) that Chloe emailed the two denial decision letters on Account Numbers R2941304 and R1358002 to Lieth Khatib's email. Our office was unaware of this information being forwarded and did not receive hard copies in the mail which we typically do see hard copies followed up in the mail. Our client did receive these denials via mail. The documentation for the third account number (which was a partial reduction) for Account Number R0840701 was not sent. Our client did not receive this information either. July 9, 2018 Lieth's email deactivated and there was no longer an auto reply being sent out. August 28, 2018 We began to review all of our outstanding cases and proceeded to follow up with the necessary counties for status. Nina Langston emailed Chloe to follow up on the status of the decisions for the three schedule numbers since we were unaware of the emailed information on June 22nd due to Lieth not being employed by Sterling and an auto reply being created. August 29, 2018 Chloe forwarded via email the decisions for the three account numbers (two denials and one partial reduction) to Nina in response to her inquiry. Since all of these documents were dated back in June, Victoria called Chloe to discuss the instruction sent out from Lieth's email for information to be forwarded to another employee within Sterling's organization. Chloe had stated she had not received any "bounce backs". We have emails sent from Lieth's email to show during that time frame the auto response was in fact active and the response should have been received by Chloe on June 22nd when she originally sent two of the three documents. 3 August 31, 2018 Victoria reached out to client to verify if any documentation was received by our client. As stated above, they received the two denials via mail but have no record of the outcome of the partial reduction. Sterling's Plan of Action in the absence of sufficient notice: Sterling will file these three account numbers to the Board of Assessment Appeals using the date of notice of determination as the date we were informed of the decisions, which was August 29, 2018. Our deadline from this date is Friday, September 28, 2018. We plan to file these appeals Thursday, September 27, 2018. Thank you, Victoria Martin] Client Relations, Office Manager E- mail: victoria@sterlingpts.com/ Office: 303-757-8865 Ext. 104 Fax: 303-757-7691 950 S. Cherry Street, Suite 320 Denver, CO 80246 4 www.sterlingpts.com 5 WELD COUNTY ATTORNEY'S OFFICE PHONE: (970) 336-7235 FAX: (970) 352-0242 1150 'O' STREET GREELEY, COLORADO 80632 October 3, 2018 Ms. Kendra L. Goldstein, Esq. The Goldstein Law Firm, LLC 950 South Cherry Street, Suite 320 Denver, Colorado 80246 Via Email Only: kendra,@goldsteinlf.com Re: Abatement Appeal Dear Ms. Goldstein, This letter is a response to your request for the Weld County Clerk to the Board's Office to mail you a new notice of denial of abatement related to case numbers R2941304, R1358002, and R0840701. First, you stated that the abatement hearing on these cases did not occur within the six month timeframe required by C.R.S. §39-1-113(1.7). I agree that the petition was dated November 15, 2017 and received by the Assessor's Office on November 16, 2017. See Resolution 2018-1884, p. 3, attached. However, the abatement hearing was scheduled within six months, on May 14, 2018. It was the taxpayer's agent, Mr. Khatib, who requested a continuance of the hearing to June 18, 2018. The Board of County Commissioners granted that request. See Resolutions 2018-1548, 2018-1549 and 2018-1550, attached. Therefore, there was no violation of the six-month limitation. Second, you indicated that the only notice of the abatement denial was sent by email from Ms. Chloe Rempel to Mr. Lieth Khatib on June 6, 2018, whose auto -reply indicated that all email correspondence should be sent to Desiree Fox. However, although Ms. Rempel sent a courtesy email to Mr. Khatib, she also mailed notice of the denials to the taxpayer, USPS Certified, and mailed notice to the agent, USPS regular, at the same time. See Resolution 2018-1884, pp.31-33; Resolution 2018-1885, pp. 28-30. Finally, when we spoke on the phone you mentioned that the Clerk to the Board had not sent notice related to the Board's determination of the third abatement protest, case number R0840701. The Board granted the abatement appeal in part, but it does not appear there was any notice sent. Therefore, the Clerk to the Board has now mailed notice to you. A courtesy copy is provided with this letter. In regards to case numbers R2941304 and R1358002, the Clerk to the Board has already issued notice, and therefore respectfully declines to issue a new notice. Feel free to contact me with any questions or comments you may have. Respectfully, Bob Choate Assistant Weld County Attorney bchoate(c�weldgov.com cc: Esther Gesick, Clerk to the Board; Brenda Dones, Deputy Assessor Enclosure(s) Hello