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Home My WebLink About20181267.tiffRESOLUTION RE: APPROVE 2018 COOPERATIVE LAW ENFORCEMENT OPERATING AND FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2018 Cooperative Law Enforcement Operating and Financial Plan among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriffs Office, and the United States Department of Agriculture, Forest Service; Arapaho National Forest; Roosevelt National Forest; and the Pawnee National Grassland, commencing January 1, 2018, and ending December 31, 2018, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2018 Cooperative Law Enforcement Operating and Financial Plan among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the United States Department of Agriculture, Forest Service; Arapaho National Forest; Roosevelt National Forest; and the Pawnee National Grassland be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan. cc : SoCso3, c.c rC E3c) 05 -ay -IS 2018-1267 SO0039 2018 COOPERATIVE LAW ENFORCEMENT OPERATING AND FINANCIAL PLAN PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of April, A.D., 2018, nunc pro tunc January 1, 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dIrtifyi)•� Weld County Clerk to the Board BY: Deputy Clerk to the Bo;�f' APP'o. DAST ounty Attorney Date of signature: 05-23-18 Mike Freeman, Acting Chair Pro -Tern EXCUSED Steve Moreno, Chair EXCUSED Barbara Kirkmeyer, Pro -Tern Sean P. Conway 2018-1267 SO0039 zp$ //.72-) BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Renewing agreement with US Forest Service for annual contract services DEPARTMENT: Sheriffs Office DATE: 04/17/2018 PERSON REQUESTING: Jennifer Oftelie, SO Budget Manager Brief description of the problem/issue: OnBase contract # The Sheriff's Office has attached a contract with the USDA, Forest Service for contract Patrol services for Arapaho and Roosevelt National Forests and Pawnee National Grassland in Weld County. This contract is to renew an annual agreement that was put in place six years ago and was renewed in 2017. The Annual agreement is to provide up to $5,800 of Patrol services on US Forest Service land in Weld County per year. The time is scheduled for deputies outside of regular work duties, and is offered to all Patrol deputies. Once the hours arc worked, the Forest Service is billed at the approved Contract rate used by other municipalities and school districts. The Forest Service was billed $4,416.71 in 2016, and $3,250.99 in 2017. We would like to continue our working relationship with the USDA, Forest Service, and encourage the Board to approve and sign the contract. The contract has been reviewed by Frank Haug in the County Attorney's Office and he had no issues. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the Chair to sign the agreement. • Deny authorization to sign. No negative impact on the County outside of our existing relationship with the USDA, Forest Service. • Schedule a work session to discuss further. Recommendation: Authorize signature and submission of the new agreement. Approve Recommendation Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeycr, Pro -Tern Steve Moreno, Chair ED3 Schedule Work Session Other/Comments: 3OOO39' Sheriff, W Ems© COUNTY .1iVil‘V STEVE REAMS This is the 2018 Operating and Financial Plan between us and the USDA Forest Service (3 copies). Once you sign the copies we will get the work session scheduled. Thank you, Josh Noonan D y`/D4r 2018-1267 USDA, Forest Service OMB 0596-0217 FS -1500-8A FS Agreement No. Cooperator Agreement No. EXHIBIT A 17 -LE -11021006-019 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The WELD COUNTY SHERIFF'S DEPARTMENT And the USDA, FOREST SERVICE ARAPAHO ROOSEVELT NATIONAL FORESTS AND PAWNEE NATIONAL GRASSLAND 2018 ANNUAL OPERATING AND FINANCIAL PLAN This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between Weld County Sheriff's Department, hereinafter referred to as "Cooperator," and the USDA, Forest Service, Medicine Bow-Routt National Forests and Thunder Basin National Grassland, hereinafter referred to as the "U.S. Forest Service," under the provisions of Cooperative Law Enforcement Agreement #17 -LE -11021006-019 executed on May 17, 2017 This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning January 1, 2018 and ending December 31, 2018. Previous Year Carry-over: $2,549.01 Current Fiscal Year Obligation: $3,250.99 CY2018 Total Annual Operating Plan: $5,800.00 MODIFICATION I. GENERAL: A. The following individuals shall be the designated and alternate representative(s) of each party, so designated to make or receive requests for special enforcement activities. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Steve Reams, Sheriff Josh Noonan Weld County Sheriff's Office Weld County Sheriff's Office 1950 O Street 1950 O Street Greely, CO 80631 Greely, CO 80631 Telephone: 970-356-4015 ext. 2801 Telephone: 970-400-2819 FAX: 970-304-6467 FAX: 970-304-6467 Email: sreams@weldgov.com Email: jnoonan@weldgov.com Page 1 of 6 (Rev. 12-13) e"1-O/f-lay 1(i) USDA, Forest Service OMB 0596-0217 FS -1500-8A Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager Contact U.S. Forest Service Administrative Contact Shawn Graef, Patrol Captain Central Zone Martin Wester, Grants Management 2468 Jackson Street Specialist Laramie, WY 82070 2150 Centre Avenue, Building E Telephone: 307-745-2451 Fort Collins, CO 80526 FAX: 307-745-2398 Telephone: 970-295-6687 Email: sgraef@fs.fed.us FAX: 970-295-6699 Email: mwester@fs.fed.us Field Contact A. Nicole Edison, Law Enforcement Payment Approver (in NRM) Officer Jenny Knickerbocker, Program Assistant Canyon Lakes Ranger District Telephone: 307-745-2329 2150 Centre Ave. Building E Email: jknickerbocker@fs.fed.us Fort Collins, CO 80526 Telephone: 970-295-6719 Fax: 970-295-6798 Email: aedison@fs.fed.us B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Wages at the prevailing rate of $62.19/hour (includes mileage). II. PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity. 1. Patrol on following U.S. Forest Service roads: See attached may "Exhibit B" Patrols will be in 3 hour increments and 25% of the patrols will occur during the evening hours. Compensated patrols will occur during the months of January - May and August- December. 2. Patrol in the following campgrounds, developed sites, or dispersed areas: Page 2 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A Crow Valley Campground, Baker Draw Shooting Range B. Emphasis for Law Enforcement patrols will focus on illegal off -road use, illegal cross country travel, going around closed gates, natural resource damage, mudding, OHV registration compliance (permit sticker/license plates): emphasis includes but is not limited to the above activities. Total reimbursement for this category shall not exceed the amount of: $5,800.00 III. TRAINING: See Cooperative Law Enforcement Agreement Provision IV -K for additional information. None Planned IV. EQUIPMENT: See Cooperative Law Enforcement Agreement Provisions IV -K, IV -L, and IV-Mfor additional information. Total reimbursement for this category shall not exceed the amount of: $0.00 V. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being authorized. Requests for funds should be made to the U.S. Forest Service designated representative listed in Item I -A of this Annual Operating Plan. The designated representative will then notify whether funds will be authorized for reimbursement. If funds are authorized, the parties will then jointly prepare a revised Annual Operating Plan. 1. Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the patrol Captain; however, it may come from the Special Agent in Charge or their designated representative. Reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to the incident will coordinate all of their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order, the Cooperator agrees to provide special services beyond those provided under Section II -A, within the Cooperator's resource capabilities, for the enforcement of State and local laws Page 3 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A related to the protection of persons and their property. The Cooperator will be compensated at the rate specified in Section I -B; the Forest Service will specify times and schedules. Upon concurrence of the local patrol Captain or their designated representative, an official from the Incident Management Team managing the incident, Cooperator personnel assigned to an incident where meals are provided will be entitled to such meals. 3. Group Gatherings: This includes but is not limited to situations which are normally unanticipated or which typically include very short notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a Forest Service representative listed in Section I -A for requested services of this nature, reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. This includes but is not limited to situations which are normally unanticipated or which typically include very short notice, large group gatherings such as rock concerts, demonstrations, and organizational rendezvous. VI. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions 11-H and III -B for additional information. A. Reimburse the Cooperator for actual expenses incurred, not to exceed the amount shown in the Annual Operating Plan (AOP). The U.S. Forest Service will make payment for projects costs upon receipt of an invoice. Each correct invoice shall display the Cooperator's actual expenditures to date of the invoice, displayed by separate cost elements as documented in the AOP, less previous U. S. Forest Service payments. Please put FS agreement number and performance dates on the invoice B. Billing for services provided under the terms and conditions of this agreement is approved on a monthly basis. All billings and supporting documentation will be forwarded to the designated Forest Service Representative named below. The FS -5300-5 Law Enforcement Activity Report shall be completed and submitted annually. A copy of the FS -5300-5 is included in this Operating Plan. Page 4 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 PS -1500-8A Email invoice only to: asc ga(c fs.fed.us Send copy of invoice, FS -5300-5 and Supporting documentations to: Or FAX invoice only to 877-687-4894 Or mail invoice to: U.S. Forest Service Albuquerque Service Center Payments -Grants and Agreements 101B Sun Avenue, NE Albuquerque, NM 87109 Telephone: 877-372-7248 A. Nicole Edison, Law Enforcement Officer U. S. Forest Service 2150 Centre Ave., Building E Fort Collins, CO 80526 Telephone: 970-295-6719 FAX: 970-295-6798 Email: aedison@fs.fed.us C. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Category Estimated Costs Not to Exceed by Vo Patrol Activities $5,8000.00 100% Training N/A N/A Equipment (in lieu of patrols) N/A N/A Special Enforcement Situations N/A N/A Total $5,800.00 100% D. Any remaining funding in this Annual Operating Plan may be carried forward to the next fiscal year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV -D. E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Annual Operating Plan as of the last date written below. STEVE REAMS, Sheriff Date Weld County Sheriff's Department Date MONTE L. WILLEMS, Forest Supervisor U.S. Forest Service, Arapaho Roosevelt National Forests and Pawnee National Grassland Page 5 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A APR 2 3 2018 Mike Freeman, Acting Chair Pro-Tem Weld County Board of Commissioners KENT DELBON Special Agent in Charge, Region 2 Forest AR U.S. ce Grants Management Specialist The authority and format of this agreement have been reviewed and approved for signature. 'IN ES ervi Date e Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596.0217. The time required to complete this information collection is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250.9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. Page 6 of 6 (Rev. 12-13) o2O/P.- /o26 76) Hello