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Home My WebLink About750765.tiff 3,— 7s RESOLUTION RE: AGREEMENT BETWEEN WELD COUNTY, COLORADO AND MANAGE- MENT DESIGN ASSOCIATION. WHEREAS, it is apparent to the Board of County Commissioners, Weld County, Colorado, that there is an urgent need for a comprehensive study con- cerning complete personnel survey resulting in affirmative action plan, job description, review wage salary benefits and complete policy manual relative thereto, and WHEREAS, Management Design Association has submitted a proposed agreement to make a detailed study concerning personnel survey resulting in affirmative action plan, job description, review wage salary benefits and complete policy manual relating to all departments of the government of Weld County, Colorado, and WHEREAS, the Board believes it to be in the best interest of the County to enter into such an agreement on the basis recited therein. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Com- missioners, Weld County, Colorado, that said agreement with Management Design Association, providing for a comprehensive personnel survey resulting in affirm- ative action plan, job description, review wage salary benefits and complete policy manual for all departments of the Weld County government, copy of which is attached hereto and made a part hereof by reference, be, and it hereby is, approved. BE IT FURTHER RESOLVED, that the Board be, and it hereby is, authorized to execute the agreement as submitted and to make the same effective forthwith. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26thday of March , A.D. , 1975. BOARD OF COUNTY COMMISSIONERS ATTEST:c5.--Z_ DS _ , ' WELD COUNTY, COLORADO County Clerk and Recorder and 7� . Clerk to the BoardB r / < Y . Cr _ rti` ? ( t0 _ ) Deputy Cdytnty Clerk - � Y C , ( e APPROVED AS TO FARM--- 750765 County t�ttorney 0 • management ,esign associates March 7 , 1975 Board of County Commissioners Weld County , Colorado Greeley , Colorado 80631 Gentlemen : In accordance with your request , we propose to conduct a comprehensive personnel survey . The survey will be conducted in four parts , resulting in the following products : . Affirmative action plan . Job description review . Wage , salary and benefits survey . Personnel policy manual Our proposed approach to each task , qualifications of our firm and project personnel , and cost and timing estimates are described herein. Affirmative Action Plan We will prepare an affirmative action plan for Weld County as follows : . Survey the number of women and minorities employed by Weld County in all job categories . We assume this information exists in or can be obtained by the Personnel Department. . Compare the above data with the estimated work force composition in Weld County as a whole and outline areas in which affirmative goals and action are indicated to bring Weld County' s employee composition in line with that of the local labor force. suite 305 • 105 fillmore street • denver, colorado 80206 • telephone (303► 320-1727 a- 1 • Board of County Commissioners Weld County , Colorado March 7 , 1975 page two . Examine personnel procedures such as hiring , employment forms , training , benefits , and job responsibilities and recommend changes necessary to comply with equal employ- ment opportunity guidelines . Recommendations for changes in job descriptions and titles will also be made if they appear discriminatory. . Interview approximately five other local government agencies to determine their success and experience in implementing an affirmative action plan . . Write a proposed affirmative action plan for Weld County , working with the County Attorney to insure legal compliance. This plan will be submitted to the Commissioners for review, approval and issuance . Job Description Review We will update all currently documented job descriptions or provide documented job descriptions where none exist as follows : . Review each Weld County job description personally with one or more incumbents of that job , updating each job description in accordance with (1) duties and responsibilities currently performed by people in that job , and ( 2) educational , exper- ience , and other requirements for the job . In the case of job descriptions for positions not filled , we will perform the review with the person who would supervise the position if it were filled. . Present all indicated changes in job descriptions to the supervisors of the positions and to the Commissioners or their designee for approval . We anticipate that there are approximately 100 job descriptions to be covered by this review. . Write job descriptions in standardized format for all undocumented positions , again subject to approval of the supervisors and the Commissioners or their designee. Board of County Commissioners Weld County , Colorado March 7 , 1975 page three . Concurrent with the above process we will , wherever possible , remove all job description wording which implies discrimination. Wage , Salary and Benefits Survey In order to determine the position of Weld County relative to other employers , we propose a survey comparing pay scale and fringe benefits at Weld County (excluding Department of Social Services , Health Depart- ment and hospital employees) to those of other employers in its labor area. This survey would be conducted as follows : . Select Weld County benchmark positions to compare with similar jobs elsewhere , including those on the current Inter-Governmental Personnel Agency list , if available . Benchmark positions are easily understood jobs which are expected to exist in significant numbers at other employers in the labor area. We will propose a list of not more than 20 benchmark positions, to be approved by the Commissioners or their designee . . Select organizations to be surveyed. Since Weld County competes with both public and private employers , we recommend surveying a mix of both types . We will compile a list of organizations which have agreed to cooperate in the survey and which are in Weld County ' s approximate size range and labor market . The Commissioners can then select ten organizations to he surveyed. . Survey the selected organizations in person to assure that pay and benefits data on each of the benchmark jobs are for comparable work and responsibility. These data will be com- bined to yield a single pay level for each benchmark position. Benefits in each organization are normally the same for all benchmark positions and will be presented as percentages of pay and in table form to enable quick comparison of Weld County ' s benefit policies with those of the other organiza- tions surveyed . Board of County Commissioners Weld County , Colorado March 7 , 1975 page four . Extend the pay implications from benchmark positions to all Weld County positions , using established pay relationships to determine recommended pay changes . . Recommend appropriate pay and benefit changes to the Commissioners . Personnel Policy Manual We will compile a recommended comprehensive employee personnel manual for Weld County employees with the exception of Department of Social Services , Health Department and hospital employees . The manual will cover administrative policy matters including : . Orientation of new employees . Organization of County hiring , transfer and termination procedures . Vacation , leave , holidays , pay and employee benefits . Employee conduct . Performance appraisal . Grievance procedures We will consolidate Weld County ' s current policies , add to them and recommend changes where appropriate , and submit the proposed compre- hensive policy manual to the Commissioners or their designee for approval . We will recommend changes to any policies which appear to be in conflict with equal opportunity employment and treatment of employees . Following approval , we will present a master policy manual suitable for printing. We suggest a looseleaf handbook format for easy • updating . Qualifications of Project Team I will head the project team. As the enclosed resume will amplify , I have substantial experience in personnel and management consulting. Board of County Commissioners Weld County , Colorado March 7 , 1975 page five I will be assisted in this survey by Mr. Robert Beale and other appropriate members from our consulting staff. As the enclosed brochure indicates , our management services staff has extensive experience in working with governmental units to improve employee satisfaction and productivity , organization structure , and manage- ment and administrative information. In 1973 , our consulting staff , including myself and Mr . Beale , conducted a comprehensive personnel survey for the Housing Authority of the City and County of Denver . Involving approximately 150 employees in roughly 40 positions , the survey included : a) Analysis of the organization b) Recommendation of a new organization structure c) Writing a set of job descriptions to implement the new structure d) Establishing a point system for setting management and administrative salaries through job evaluation e) Conducting studies of pay and distribution of duties in order to establish a pay schedule f) Assessment of the impact on employees affected by changed jobs g) Design of an employee evaluation system Pay survey recommendations were adopted and are currently in use. In 1973 , Mr. Beale and I also conducted a pay survey , designed a new organization structure and prepared job descriptions for the City of Rocky Ford. The new pay structure we created for Rocky Ford is now in effect. In 1974 , under my direction, Ms . Elaine Callas performed a pay and benefits survey for Arapahoe County . Ms . Callas has also just • i1 Board of County Commissioners Weld County , Colorado March 7 , 1975 page six completed a comprehensive personnel policy manual for the Adams County Department of Social Services . • Costs and Timing Estimated costs for the above projects are as follows : Affirmative Action Plan $ 2 , 000 Job Description Review 10 , 250 Wage , Salary and Benefits Survey 4 , 500 Personnel Policy Manual 4 , 000 Estimated Direct Expenses 750 Total Costs $ 21 , 500 Should we encounter unforeseen project requirements which could affect the cost estimate , we will promptly bring the situation to your atten- tion for appropriate adjustment to the budget or engagement scope. Since a wage and salary survey must be based on current job descriptions , the job description review should precede the wage and salary survey . We propose the projects be accomplished in the following order : • Affirmative Action Plan ; Job Description Review ; Wage , Salary and Benefits Survey ; Personnel Policy Manual . We will be able to begin work within two weeks of your approval . We estimate the project will require three to four months to complete . An immediate start will assure that results are available for input to the 1976 budget. Very sincerely , BOARD OF COUNTY COMMISSIONERS WELD COUNTY , COLORADO deer 14.444,4 X Robert B . Martin • X RBM: lls ATTEST Z es K�y� Enclosures , as noted COUNTY CLERJ.t- AECbRDER BY . t27 � • D uty Cou t A AS TO/7 F OU TY ATTORNEY Hello