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Home My WebLink About20181064.tiffRESOLUTION RE: APPROVE 2017 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) APPLICATION AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a 2017 State Criminal Alien Assistance (SCAAP) Application from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the Colorado Bureau of Justice Assistance, Office of Justice Programs, and U.S. Department of Justice, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2017 State Criminal Alien Assistance Program (SCAAP) Application form the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the Colorado Bureau of Justice Assistance, Office of Justice Programs, and U.S. Department of Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Sheriff's Office be, and hereby is, authorized to electronically submit said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 2nd day of April, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELL COUNTY, COLORADO ATTEST: dg4 .aC,[t ) G.o•&C Weld County Clerk to the Board BY: Deputy Clerk to the B i APPR• D AS TO XCUSED ounty ve Moreno, Chair, St Date of signature: a -/-/a -/8 Julie A. Cozad ro-Tem Mike Freeman cct 5O C7O) GkCTCe•C) 2018-1064 SO0039 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Authorization to submit SCAAP FY2017 grant application DEPARTMENT: Sheriffs Office DATE: 03/26/2018 PERSON REQUESTING: Jennifer Oftelie, SO Budget Manager Brief description of the problem/issue: Each year, the Federal government allows for grant funding to help offset the costs incurred by housing illegal aliens in jails and prisons. The Fiscal Year 2017 State Criminal Alien Assistance Program (SCAAP) application has recently opened, and the Weld County Sheriff's Office would like to submit the information that was collected for the July 1, 2015 — June 30, 2016 period of the grant application. The information requested includes items such as total salaries paid to jail deputies, the number of inmates per night housed in the jail, and the number of nights inmates of foreign birth are housed in the jail. This grant has paid over $3.47 million over the past 12 years to Weld County. The annual award has ranged from $131,200 to $542,059, depending on funding available and the eligibility requirements of the grant. Historically, the Sheriffs Office has used this money to offset the cost of medical services for inmates in the jail, which is an eligible use of these funds. No signature is required for the grant application. The application has been updated to reflect the current Commissioner Chair and reflects the accurate information for the grant period requested. The Sheriffs Office is asking for permission to submit the required grant information by the due date of April 11, 2018. By not submitting the application, Weld County will forfeit any chance of receiving funds for this program for the grant period mentioned above. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the request to submit the grant application by the due date. Deny the request to submit the grant. This would remove our ability to receive federal dollars for this program for Fiscal Year 2017. Recommendation: Authorize submittal of the FY2017 SCAAP grant application. Approve Recommendation Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Schedule Work Session Other/Comments: 2018-1064 �OOD3`A Jennifer Oftelie From: Sent: To: Subject: SCAAP <ojp@public.govdelivery.com> Tuesday, March 20, 2018 2:06 PM Jennifer Oftelie State Criminal Alien Assistance Program — FY 2017 Application Reopen To: States and units of local government that previously have participated in the State Criminal Alien Assistance Program (SCAAP) The Bureau of Justice Assistance (BJA) of the Office of Justice Programs (OJP), U.S. Department of Justice, is pleased to announce that the online application to the SCAAP FY 2017 Program is open and that the new FY 2017 Program Requirements and Application Instructions are available on the SCAAP website. Under SCAAP, OJP makes payments to eligible States and units of local government that incur certain types of costs due to incarceration of "undocumented criminal aliens" during a particular 12 -month reporting period. • The online application to the FY 2017 program is now open. O • The updated application deadline is 6 p.m. Eastern time on Wednesday, April 11, 2018. O • The reporting period for the FY 2017 program is July 1, 2015 - June 30, 2016. • The FY 2017 Program Requirements and Application Instructions provide critical information on program requirements, eligibility, deadlines, and how to access the online application within OJP's Grants Management System (GMS). In addition, the FY 2017 Program Requirements and Application Instructions provide detailed instructions for the online application. The online application specifically incorporates by reference the eligibility requirements, definitions of terms, and detailed application instructions set out in the FY 2017 Program Requirements and Application Instructions. Applicant governments may not use or rely upon instructions or guidance provided in connection with the FY 2016 program or earlier application cycles. Important Note Both the online application for the FY 2017 program and the FY 2017 Program Requirements and Application Instructions differ significantly from those used in earlier application cycles. In addition, the online application now requires each applicant government to attach a "'Correctional Officer' salary expenditure detail" and a file that details "All inmate days, by reporting day' detail (for the reporting period)." (Refer to the FY 2017 Program Requirements and Application Instructions for additional information on these required attachments.) 1 Before entering any information into the online application for the FY 2017 program, any government official who intends to complete and submit the application on behalf of an applicant government MUST carefully review the FY 2017 Program Requirements and Application Instructions. Prospective applicants may contact the BJA SCAAP Team at $CAAPt usdoj.gov (email), or at 1-202-353-4411 or 202- 353-0421 (telephone). For assistance in accessing GMS (e.g., passwords, log -in problems), contact the GMS Support Hotline at 1-888-549- 9901, option 3, or by email to GMS.HelpDosk(ausdo1.gov. This email was sent to joftelie@co.weld.co.us using GovDelivery Communications Cloud on behalf of: Office of Justice Programs • 810 Seventh Street, NW • Washington, DC 20531 • 202-514-2000 2 BJA FY 17 State Criminal Alien Assistance Program Page 1 of 3 BJA FY 17 State Criminal Alien Assistance Program 2018 -H0200 -CO -AP Application Applicant Government Submitting Government Official Financial Institution "Eligible Inmates" Correctional Officers & Facilities Sign and Submit Program Requirements & Instructions GMS Home Log Off Adobe Acrobat Reader® is available here. Correspondence Application: [Switch to U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance v OMB Number 1121-0243 Expires: 08/31/2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM ("SCAAP") ONLINE APPLICATION TO THE FY 2017 PROGRAM Welcome to the online application for the FY 2017 State Criminal Alien Assistance Program (the "FY 2017 program"). The FY 2017 program will make SCAAP payments to eligible applicant "States" and "units of local government" from the FY 2017 appropriation to the Office of Justice Programs ("OJP") for SCAAP. Should OJP receive an FY 2018 appropriation for SCAAP, OJP will post a separate application for the FY 2018 program later in the fiscal year. IMPORTANT NOTE: Both this online application for the FY 2017 program and the associated program requirements and application instructions differ significantly from those of prior years. Before entering any information into this online application, the government official who will complete and submit the application on behalf of an applicant government MUST carefully review the OJP document entitled State Criminal Alien Assistance Program: FY 2017 Program Requirements and Application Instructions, posted on the OJP website at https://www.bja.gov/Funding/17SCAAP_Program_Requirements.pdf. That OJP document sets out critical information -- including on eligibility requirements and definitions of terms used in this online application, as well as the detailed instructions for the various sections of this online application. The definitions, detailed instructions, and requirements set out in the State Criminal Alien Assistance Program: FY 2017 Program Requirements and Application Instructions are specifically incorporated by reference here. To assist applicants, this online application uses quotation marks to highlight terms or phrases that are defined in the State Criminal Alien Assistance Program: FY 2017 Program Requirements and Application Instructions (e.g., "State," "unit of local government," "eligible inmate," "correctional purposes"). Note that as part of this online application, the submitting government official will be required to make a number of specific certifications to OJP -- a component of the U.S. Department of Justice ("USDOJ") -- including formal certifications regarding the accuracy of the information being provided, its conformity with OJP's State Criminal Alien Assistance Program,: FY 2017 Program Requirements and Application Instructions https:/ /grants.o,jp.usdoj_gov/gmsexternal/app) ication.do?aspect=Application&application) D... 3/19/2018 BJA FY 17 State Criminal Alien Assistance Program Page 2 of 3 (including all pertinent definitions), and the legal authority of the submitting government official to execute the certifications and to submit the application on behalf of the applicant government. Section 1: Information on the Applicant Government Application Number: 2018 -H0200 -CO -AP For instructions and pertinent definitions, refer to State Criminal Alien Assistance Program: FY 2017 Program Requirements and Application Instructions, including Part I. IMPORTANT: The "submitting government official" must review ALL entries that are "prepopulated" below and make all necessary corrections. The "prepopulated" information may be inaccurate or otherwise NOT consistent with SCAAP application requirements and instructions. Refer to the State Criminal Alien Assistance Program: FY 2017 Program Requirements and Application Instructions. Information on the Applicant "State" or "Unit of Local Government" Note: Use the TAB key to move from field to field. * Employer Identificatioi Number: *Type of Applicant: Count *Organizational Unit: *Legal Name (Legs. County of Weld Jurisdiction Name): * Applicant Address 1: 1150 Applicant Address 2: * Applicant City: Applicant County: * Applicant State: Colorado * Applicant ZIP: 80631 11117 Zip+4 Lookup 6000813 84 Weld County v] Information on the "Chief Executive" of the Applicant "State" or "Unit of Local Government" Note: Use the TAB key to move from field to field. *Prefix: Chairman Other Prefix: *First Name: Steve Middle Initial: hops;//grants.o,Ip.usdoj.gov/gmsexternal/application.do?aaspect--App) ication&application) D... 3/19/2018 BJA FY 17 State Criminal Alien Assistance Program Page 3 of 3 *Last Name: Moreno Suffix: Other Suffix: *Title: Select a Suffix v Board of Commissioner *Phone: ( l970 b E 3 Phone Ext: Fax: ( 970 ) 1336 *Email: smoreno@weldgov.con *Address 1: Address 2: *City: 1150 O Street Greeley County: Weld *State: Colorado 17233 Email Help *Zip Code: 80631 - 1117 Zip+4 Lookup *- Indicates required field Save Information https://grants.ojp.undoi.gov/gmsexternal/application.do?aspect=Application&application1D... 3/19/2018 Hello