HomeMy WebLinkAbout20184079.tiffhighplains
hrar} District
Finance Department
2650 W. 29th Street
Greeley, Colorado 80631
Annual Budget
2019
Adopted December 10, 2018
Board of Trustees
Kenneth Poncelow, Chairman
Mary Heberlee, Vice Chairman
Bob Grand, Secretary/Treasurer
George Conger
John Damsma
Rosalie Martinez
Joyce Smock
2018-4079
Cornmt.)6Co.kcAS
cc.:cc &4 w ,cscow> LI000a
1201la %2I1i,/i8
high ..1ai s
Lbrary District
Administrative Office
2650 W. 29th Street
Greeley, CO 80631
District Support Team
Dr. Matthew Hortt, Executive Director
Tony Brewer, Associate Director of Branch Services
Elena Rosenfeld, Associate Director of Community Engagement
Eric Ewing, Associate Director of Human Resources and Facilities
Kelli Johnson, Community Relations and Marketing Manager
Susan Staples, Information Technology and Innovation Manager
Jordana Vincent, Collection Resources Manager
Natalie Wertz, Finance Manager
Abby Yeagle, Foundation Director
Manaciers
Melissa Beavers, Centennial Park Library
Marjorie Elwood, Carbon Valley Regional Library
Rosa Granado, Outreach
Rita Kadavy, Riverside Library and Cultural Center
Joanna McNeal, Erie Community Library
Cindy Osborne, Lincoln Park Library
Charlene Parker, Farr Regional Library
I \Ci utRC Assisiant
sally Webb
Executive Director
Board of Trustees
Dr. Matthew Horn
High Plains Library
District
Organizational Chart
Foundation Board
Collection
Resources
Manager
I >►ti.ut.t \ ntcc 1is
Matenals
Supervisor
arrillc>
aterialc Assistant
Digital Collections
Librarian
t.1m►c I tAken
Interirt►rar. l oan and
Prospector lupcn uor
�I•,u,r►t l•IQI1r
(d►1k� liamc►
►n t .It►Irn..a►
t
Associate
Director of
Branch Services
()I1‘ tiicAc:•t
Ribluigraphrc
��k•, I,t!:ct
Britian' Becker
r
Iran: h 4•r : t,r,
„
I heresa Ilepl.er
Meghann I rtmei
I n►►I♦ It uge
iiibh ngrapht.
Services acrid
ksk Kulp
I ►tn I Oct,I
Associate Director of
Conununit'.
Engagement
I lulu K, ►sc•nic•k!
Manager of IT &
Innovation
,u,.►ti �t.tl>Ic,
IT lnfrastructtur
F nginerrc
•\I1t. R.t1}yI
I: r►nrte-r 1ullt\.►[1
I I Technicians
Mart ti% 1►•Ih�
I 1k Misfile
' ►u»► ►UI I fiag.rla
library Process &
Inttwmatron
\ l► n t -c ntcnt Cper►,t h z t
I$jrb igJ;i • 1'► t>rk'I
r ! inane Manager
\at ltc' 11': ►t: I
Accounting
Technician
I .t\ tMitt' i
f
Asuciatc Director ill
[Inman Resources and
Facilities
Ilk I‘t►n;;
JEacilities Manager
ILI.:\►cllanc> I
1 r
I acilna
l rc hnicijn
flier\ I I ishcr
egiiI Main)
M.t s solid
l'ustt)dtul Matt
ILNsita Iluitlh 111
Training Specialist
from I'arl,ti
Pr,ij c•nztc W`Ihon
I
I
Foundation Dim tin
Abby Yeagle
Table of Contents
Budget Message
Letter to the Board 7
Roles and Service 12
Branch Services
Carbon Valley Regional Library 13
Centennial Park Library 13
Erie Community Library 13
Farr Regional Library 13
Kersey Library 14
Lincoln Park Library 14
Riverside Library and Cultural Center 14
Department of Community Engagement
Outreach Department 15
Community Relations and Marketing Department 16
District Support Services
Collection Resources
Collection Development 18
Interlibrary Loan 18
Bibliographic Services 18
Materials Coordination 18
Finance Department 18
Human Resources and Facilities Department 19
Information Technology Department 19
HPLD Foundation and Development 19
2019 District Budget
Budgeted Revenue and Expenditures 21
Weld Library Finance Corporation Debt Service Fund 24
2019 Budget Summary 25
Resolution to Adopt Budget 29
Resolution to Appropriate Sums of Money 31
Resolution to Set Mill Levies, Weld County 32
Certification of Tax Levies, Weld County 33
Resolution to Set Mill Levies, Boulder County 37
Certification of Tax Levies, Boulder County 38
Lease -Purchase Schedule 42
Capital Improvement Program
Narrative 44
Item Description by Location 45
Department Budgets
Board of Trustees 48
Executive Director 49
Associate Directors 50
Centennial Park Library 51
Farr Regional Library 52
Carbon Valley Regional Library 53
Lincoln Park Library 54
Outreach Services 55
Erie 56
Kersey 57
Riverside Library and Cultural Center 58
Administration 59
Community Relations and Marketing 60
Information Technology and Innovation 61
Human Resources 62
Finance 63
Foundation 64
Facilities Services 65
Collection Resources 66
Budget String Coding
Numeric Sort 68
Alpha Sort 72
2019
Budget
Message
'pp •
highplajn.s
ct
December 10, 2018
Dear Board of Trustees and High Plains Library District Taxpayers:
Administration
2650 \y29'h Street
et
(;reeky CO 80631
Phone: (!70) 30643 330
Fax: (f)70) .506-83,5j
It is our pleasure to submit to you our 2019 budget for your consideration and adoption.
This budget was prepared by the Finance Department with input and direction from the
Board of Trustees, members of the District Administrative Support Team, Library
Managers, and the Executive Director. General guidelines used to formulate this
document include the mission statement, the strategic plan, the capital improvement
program forecast for the next five years, and financial projections of revenues and
expenditures for the next 10 years.
Our Mission:
Connecting our communities to information, inspiration and entertainment for life.
Our Vision:
To build a solid reputation, increase overall participation, and unite residents by being
so connected to communities that the library:
• Becomes everyone's first and best choice for life-long learning.
• Is seen as a necessary and important community asset.
• Is a community destination and gathering place.
7
highpans
brar)' I)i,trict
•
Our Values:
Administration
2(,.5() NV. 20th Stieet
( reek ( ( ) 80631
Phone: (970) .506-8350
Fax: (970) .506-835
These values help clarify the principles that guide the High Plains Library District
(HPLD). As trustees, administration, and staff of the High Plains Library District, we are
committed to fulfilling our mission and vision while upholding the following values:
• Our Customers - Treated with dignity, respect, and consideration; Receive
exceptional level of personal customer service; Provided with a variety of library
materials that reflect communities' interest and values; Access to up-to-date
technology and assistance to use that technology; Enjoy a variety of quality
programming for all ages; Have a positive library experience every time they
visit.
• Our Facilities - Modern, clean, and well maintained; Provide and utilize up-to-
date technology; Open and available to all people regardless of age, gender,
sexual orientation, or physical limitation; inviting, comfortable and friendly;
Serve as a local gathering place.
• Our Staff - Uphold the principals of the First Amendment to the Constitution of
the United States of America - the freedom to read, view, speak and hear;
Committed to instilling a love of reading; professional and reliable information
catalysts; Make every effort to be available whenever and wherever our patrons
need us; Seek solutions to problems in a positive, productive manner; Work as
a team to provide exceptional level of service; Continue to learn and grow
professionally by taking advantage of classes, workshops, and seminars
(offered by the High Plains Library District, State/National Library Associations,
and other agencies) in an effort to better serve the public; Sees HPLD as an
employer of choice, one that provides fair compensation, competitive benefits,
and a flexible schedule that leads to a healthy work / life balance.
• Our Community - Benefits from partnerships between HPLD and other local
agencies that support reading, education, and literacy; Enjoys the talents,
abilities and contributions of the HPLD staff at community -related activities; Is
aware of and appreciates the programs and services offered by the HPLD;
Supports the HPLD by contributing to its Foundation; Feels enriched by the
presence of the HPLD.
8
•
high lams
l Library District
Overview
. dtnittistr• dou
26.30 NV. 1T(Yh sttctt
(;rerley (O 80631
'licmc: (970) .;u6. 5.30
Fax: (970) .S01-8.551
This budget will support the High Plains Library District in achieving its mission and
vision by providing the necessary funding for the operation of seven branch libraries, the
outreach department, six member libraries, public computing centers, and
administration and support services.
The budget consists of:
q Summary schedules listing revenues, expenditures, beginning and ending fund
balances, and transfers to the debt service fund.
The 5 -year capital improvement program, plus narrative.
The 2019 budget includes funds to expand the Erie Library; remodel the Carbon Valley
Library; seek a permanent location for the Lincoln Park Library, seek a new location
and expand the size of the Kersey Library in Kersey, Colorado; purchase a
Bookmobile for Outreach; expand the District Support Services building; and maintain
a quality level of library services.
The budgeted general fund revenues for 2019 are $36,665,781 and the budgeted
general fund expenditures for 2019 are $48,144,518. The excess of budgeted
expenditures over budgeted revenues will be paid for out of the 2019 Beginning Fund
Balance. The primary reason for the excess of budgeted expenditures over budgeted
revenues is the amount and significance of capital projects anticipated in 2019.
Next year's budgeted revenues have increased 26.04% from the 2018 budget. Budget
restrictions in other expenditure areas have allowed for planning for a 3% merit
increase for staff. The salary budget also includes the effect of an increase in the
minimum wage that will become effective January 1, 2019. There are some planned
staff additions that will allow High Plains Library District to better serve the increasing
population. High Plains Library District also plans to maintain an 80% / 20% ratio of
District to staff contributions for health insurance premiums. The budget includes
funds to continue to participate in Prospector which allows patrons increased access
to additional resources beyond the High Plains Library District collection.
The major source of revenue for the District is derived from a 3.249 mill levy applied to
the assessed value of portions of Weld and Boulder County properties. Property tax
which includes delinquent taxes, refunds and abated taxes comprise 92.59% percent
of the District's budgeted revenue for 2019 while specific ownership tax is 6.49%. The
remaining .92% percent consists of fines, fees, investment earnings and
miscellaneous revenues. Oil and gas Assessed Value accounts for approximately
57.55% of the District's net total taxable assessed valuation within Weld County for
2019.
9
r�
//1. highulairis
Library District
• Property Taxes • Specific Ownership Taxes • Other Revenue
.\diinuistratioit
1/ 630 \\*. I! )th�Street
` Gr et'i11t'1. ( s() ` t}0(i,-i
I'liun►e: (970) .i(Ui-R.►j()
Fax: (!)70) .i(►(i-S.i. i I
The expenditures of the district are comprised of salaries and benefits that equal
24.57% of the budgeted expenditures, operating expenditures add an additional
12.97%, capital outlay equals 46.25%, transfers out to the debt service fund accounts
for .34%, and the tax distribution to member libraries equals 15.87% of the total
budgeted expenditures. The debt service fund was created to account for the lease
payments due to issuance of Certificates of Participation Notes, which financed
construction and improvements to buildings and major equipment purchases throughout
the District, the establishment of a reserve fund for the Certificates and payment of
issuance costs of the Certificates.
• Salaries and Benefits • Operating
• Debt Service
• Member tax distributions
10
t Capital Outlay
highpiainss,
•
Administration
26,50 \\', LS)"' Street
Greeley CO 80631
Phone: 19701 500-8550
Fax: (970) 50(1-8551
Budget
The annual budget and appropriation ordinance is adopted by the Board of Trustees in
accordance with the Colorado State Statute (29-1-108(4), C.R.S.). The budget is
prepared on a basis consistent with accounting principles generally accepted in the
United States for all governmental funds. The accounting system is employed as a
budgetary management control device during the year to monitor the individual
expenditures. The 2019 budget will be continuously evaluated to assure that funds are
expended judiciously.
Respectfully submitted,
Dr. Matthew Hortt
Executive Director
Natalie Wertz
Finance Manager
11
High Plains Library District
Roles and Services
Branch Library System
BRANCH SERVICES
The High Plains Library District (HPLD) serves more than 265,000 residents of Weld
County and parts of neighboring counties, and covers a geographic area of almost
4,000 square miles. Our mission of connecting communities to information, inspiration
and entertainment for life is carried out by our well -trained staff and through our strong
collection of library materials.
Currently HPLD offers more than 580,000 items to its patrons. The District strives to
provide a collection that balances viewpoints across a broad spectrum of opinion and
subject matter in formats suitable to a variety of learning and recreational interests and
skills.
Our locations offer a variety of materials including children, teen, and adult fiction and
non-fiction materials in print, audio, video, and electronic formats (CDs, DVDs, e -books
and downloadable audio books). The District also provides a collection of magazines,
journals and newspapers, and subscribes to more than 80 paid subscription databases,
most of which can be accessed from any computer with Internet access. New to the
District's digital collection are Launchpad's. These pre -loaded tablets for kids are
designed with a simple, easy -to -use interface, and come loaded with age appropriate
games and apps.
The District strives to provide current technologies within the libraries as well as in
computer centers throughout our service area. At a minimum the District provides
access to the catalog, subscription databases, the Internet and current computer
applications.
Our libraries are equipped with physical and/or mobile computer labs which staff use to
teach classes to the public on a variety of computer related topics. The labs are also
available to organizations to offer computer instruction to their staff or clients. When not
used for classes, the labs are open to the public for research and personal computer
use. In addition, each of the District's libraries provides free WiFi connectivity.
As an extension of traditional service, each library hosts a variety of programming for all
ages that encourages reading, literacy, education, cultural and social diversity and fun.
These programs are provided free of charge.
The District maintains a strong commitment to long-term environmental sustainability.
During new construction and facility upgrades, the District makes every effort to reduce
consumption of resources as well as use our existing resources wisely. When feasible
12
our facilities use alternative energy sources such as solar and implement energy -saving
technologies and practices to further reduce use of energy.
Carbon Valley Regional
The Carbon Valley Regional Library serves as both a community library and a resource
library for the southwest area of the High Plains Library District. The 35,400 square foot
facility can hold up to 150,000 items and has 36 public access computers. The library
includes two community meeting rooms, four individual study rooms, a cozy fireplace
area, Children's Storytime Room, outdoor patio, caf� and a dedicated Teen room.
The library is an integral part of the Carbon Valley community and partners with the
local Chamber of Commerce, area municipalities and schools to carry out the District's
mission.
Centennial Park
Centennial Park Library serves as a neighborhood library. The 28,000 square foot
facility can hold up to 80,000 items and offers 47 public access computers. The library
includes a Computer Commons with a separate area for teaching classes; a two-sided
fireplace; six solar tubes illuminate the main floor; three study rooms, a community
meeting room and a small conference room. In addition, the library features a unique
storytime "apple" where children gather to hear stories, read or play.
The High Plains Library District's Genealogy collection is housed at the Centennial Park
Library. This collection includes all of the available archives of the Greeley Tribune from
1870, the "Germans from Russia" collection, census data, as well as Colorado and
Weld County resources. Part of the District's database collection includes genealogy
resources that enhance research capabilities. Dedicated volunteers staff the genealogy
desk more than twenty hours a week.
Erie Community
The Erie Community Library is a neighborhood library with the ability to hold up to
65,000 items. The 20,000 square foot facility provides 24 public access computers and
features a living room with a fireplace, an outdoor patio, a community meeting room and
designated teen area. The library also includes a unique kite-themed storytime room.
The children's room in the library was dedicated as the "Lorraine David Children's
Room" after Lorraine David, - an Erie resident and library advocate who established the
first Erie Children's Library.
Farr Regional
The Farr Regional Library serves a dual role as both a community library and a
resource library for the northern area of the High Plains Library District. The 38,000
square foot facility can hold up to 175,000 items and is equipped with 37 computer
stations for the public.
Through its building design, the library has a variety of spaces that meet the diverse
needs of the community including areas for collaboration, meetings, and quiet
13
study. The library offers a cafe/vending area, a flex meeting room for impromptu
meetings and collaborative work, community reading and study rooms, a large
children's area, a separate teen area, and numerous informal seating areas. The High
Plains Library District is a member of the national Foundation Center Cooperating
Collection, which provides print and electronic resources to non-profit organizations
throughout Northern Colorado. Printed resources from this collection are housed at the
Farr Library while the electronic resources are included in the District's online
databases.
The Farr Library features eight custom stained glass windows commissioned by local
artist Carolyn Stuart, a fireplace with a comfortable reading area, a small conference
room with a capacity of 12 people, and a large meeting room with a capacity of 70.
Kersey Library
In 2013, the High Plains Library District opened its first mini -branch in Kersey. Kersey
Library provides 5 public access computers, copy/print/fax services, holds pick up,a
collection of DVDs and Children's easy fiction books. The library shares part of its 800
square feet with the Kersey Senior Center which enhances its local charm and appeal.
Lincoln Park
Lincoln Park Library serves the downtown Greeley community by providing library
service to the nearby communities and downtown business district.
This full -service library offers public access computers, Wi-Fi, and computers with age
appropriate learning activities and games for children. The library also hosts a wide
variety of fun and unique programs for children, adults, and teens that encourage
reading, literacy, education and cultural diversity. The library also offers a small
meeting room with capacity for 40 people for training and community use.
The library features historic paintings by Ila McAfee Turner.
Riverside Library & Cultural Center
Riverside Library, located in Old Town Evans, opened in Fall 2014 and has become a
destination library for neighborhoods surrounding the library and the Evans community.
The 18,500 square foot library is part of a joint use cultural center which is operated and
maintained by the City of Evans. The library can hold up to 30,000 items and provides
30 public access computers. The library features four study rooms, a fireplace, plenty of
casual seating, a multi -purpose room for community and library programs, and a helpful
staff. The building also includes large, well-equipped meeting rooms, local history
displays, a caf�, office spaces, a police sub -station, an electric vehicle charging station
and an outdoor plaza which includes a new play area for children.
14
DEPARTMENT OF COMMUNITY ENGAGEMENT - AN ARM OF PUBLIC SERVICES
The Community Engagement arm of public services focuses on:
• Bringing services and programs to the community members outside of the walls
of our facilities;
• Learning about the needs and priorities of community members through market
research, community assessments, and conversations;
• Sharing the information learned with stakeholders within the District and
appropriate external stakeholders;
• Using the information learned to focus and prioritize services and experiences
most important and relative to community members.
• Representing the Library District at various community events.
Outreach Department
The Outreach Department serves as an extension of the High Plains Library District by
delivering services and programs to patrons and communities unable or unwilling to use
library facilities. The department operates in cooperation with other libraries throughout
the High Plains Library District.
The Outreach Department provides popular materials in various formats, reading
readiness training, materials and services for families, and programming. These
services are provided to schools, daycare centers, preschools, families, assisted living
centers and senior centers in areas where economic, geographic, linguistic and other
barriers hinder access to a library.
Librarians are currently deployed throughout the branch system to bring services out
into the community through identified organizational partners and to build bridges to
connect new populations with the library facilities.
Meanwhile, Mobile Services staff focus on bringing services and programs out into
communities throughout the District with the purpose of making the Library a visible
valuable service without the expectation that patrons will be enticed to enter a facility. •
For this reason, we continue to grow our mobile services capacity.
As of spring 2018, the Mobile Services staff operates four mobile units. One unit, a
bookmobile, serves as a mobile library, carrying a collection of about 5,000 books and
non -print materials to schools and neighborhoods. The second and third units provide
mobile library service to early childhood facilities and senior centers by bringing carts of
books and staff who host lobby stop services and programming. The units have
immediate access to the entire HPLD collection. The fourth unit is a pop-up vehicle that
can highlight library resources in addition to being visually intriguing at community
events. This unit is run as a collaboration between Outreach and the Community
Relations and Marketing Department.
15
2017 and 2018 marked a transition year for Outreach vehicles. Three vehicles were
purchased in 2017 and arrived spring of 2018 - one of the older lobby stop units was
replaced as it was out of warranty and needed to be replaced. A new lobby stop unit
was purchased to increase service opportunities, and the new pop-up vehicle enables
library promotion without impacting other services. In February 2018 a new bookmobile
was purchased to replace the failing vehicle. The new bookmobile is expected to be
delivered in 2019.
The Virtual Library staff assists those who prefer online or phone -based services.
Through phone, email and chat, trained library staff find online -based resources,
request items, renew items, troubleshoot ebook questions, sign up for programs, help
with reserving a Meeting Room and much more.
Community Relations and Marketing Department
The Community Relations and Marketing (CRM) Department merges the functions of
traditional branding and marketing with outcomes -driven customer experiences through
programs.
CRM is responsible for ensuring consistent messaging for all communications,
marketing, advertising and public relations functions as overseen by the HPLD
Executive Director. As the District's brand ambassador, CRM represents HPLD with
one voice, one message and through presenting a trustworthy presence in our
community.
CRM enhances the District's brand and visual presentation by identifying and
supporting best practices in merchandising, establishing and maintaining partnerships
and strategically identifying areas with market penetration potential for patron growth.
CRM develops and identifies strategic communication campaigns that aim to shift
perceptions about how people see and use their library. Using outcomes -based
planning and market research CRM works to coordinate and identify programs and
patron experiences that stretch beyond the ordinary and changes the relationship
people have with the library. The blending of targeted customer experiences, with
service delivery and strong branding yield exceptional customer experiences.
Programming is an extension of patron engagement and vital to the impact libraries
have on their communities. As such, CRM works systematically to oversee the impact
and outcome(s) of programming offered through HPLD.
CRM oversees the use of the District's pop-up library. The pop-up library combines
point -in -time collections with targeted customer experiences to generate a lifelong
connection with the library. The vehicle itself is an F250 with a custom box that opens to
display library materials available for checkout onsite.
16
CRM actively supports District -wide efforts as directed by the Executive Director based
on conversations with the Member Directors and Boards. Within this framework, CRM:
• Provides the community with consistent and accurate information about library
policies, procedures, programs and services.
• Creates advertising campaigns that enhance and build the HPLD brand.
• Coordinates market research and analyzes local needs.
• Openly communicates with local media that serve the various District
communities.
• Coordinates all press releases, columns, press conferences, media kits and
information packets that are distributed to increase awareness and knowledge
about the High Plains Library District.
• Serves as the hub of all communication throughout the District.
• Manages the social media presence of the District.
• Provides collateral material and everyday tools to assist staff. Edits the content,
appearance and usability of external and internal communications including
promotional materials, publicity campaigns, and other tools in order to ensure
that the desired message is communicated, and the desired image is presented.
• Collaboratively manages the web page to ensure a clean organized design is
presented and the content is accurate and up to date.
• Coordinates District -focused programming using outcomes -based systems
thinking and measurement.
• Supports local program design through legacy programming and outcomes -
based systems thinking and management.
DISTRICT SUPPORT SERVICES
District Support Services is responsible for the operation of the branch library system,
long range planning, and oversight of centralized services to all branch and member
libraries. Together the District Support Services departments including the Executive
Director, Associate Director of Branch Services, Associate Director of Community
Engagement, Collection Resources, Finance, Human Resources and Facilities, and
Information Technology departments provide leadership and management services to
support District operations.
Collection Resources
Collection Resources consists of Collection Development, Bibliographic Services,
Interlibrary Loan, and Materials Coordination. Together these units accomplish the
processes necessary to make a wide array of materials available to the public in a
timely, efficient, and cost-effective manner.
17
Collection Development
Collection Development selects and manages the collections and resources of
the branch system in accordance with the Collection Development Policies. The
department, in collaboration with library managers, coordinates the management
and maintenance of each library's books, magazines, and media. Digital
collections include databases and the creation of Weld County histories. This
centralized process provides cost effective efficiencies to build a quality collection
that strives to balance district -wide collection goals with local branch needs.
Interlibrary Loan
Interlibrary Loan supports the educational, recreational and information needs of
High Plains Library District patrons through resource sharing with other libraries.
Interlibrary Loan enables all High Plains Library District libraries to provide
patrons with a broad range of materials by supplementing existing collections.
Interlibrary loan borrows and lends materials from various libraries throughout the
United States.
Bibliographic Services
Bibliographic Services is responsible for ordering, receiving, processing and
cataloging materials acquired by the District. Bibliographic Services is
responsible for maintaining the integrity of the data contained in the online
catalog using Resource Description and Access standards. This organization and
description of materials is the foundation for other basic library services, such as
circulation, materials management, collection development, and acquisitions.
Materials Coordination
The Materials Coordinator is the liaison between Collection Resources and
Branch Services. The Materials Coordinator provides local courier oversight, debt
collection management, and inventory control. The Materials Coordinator also
works directly with library equipment vendors with contracts and ordering and
maintenance of library equipment.
Finance Department
The Finance Department is responsible for the general accounting functions of the High
Plains Library District including:
• Payroll - ensure proper and accurate payment to employees and payment of
payroll liabilities.
• Cash Management - provide general cashiering operations, maintain banking
relationships, and manage investment of District funds.
• Accounts Payable - process payments for merchandise and services which in
most instances are supported by a purchase order being placed with vendors.
18
• Fiscal Reports - prepare bank reconciliations, general ledger account
reconciliations, and reports for use in analyzing various financial functions of the
District.
• Procurement Cards - administer a procurement card program to facilitate District
purchases as well as monitoring the program and payment of monthly
statements.
• Accounting Procedures - assure compliance with applicable laws and policies
governing the reporting of financial transactions, provide timely and accurate
information, record all resources and assets by adhering to Generally Accepted
Accounting Principles (GAAP) applicable to fund accounting, preparation of the
Comprehensive Annual Financial Report and the coordination and preparation of
the annual Budget document.
Human Resources and Facilities Department
• Human Resources and Facilities is dedicated to providing a quality experience
for employees and patrons.
• Employees will have a quality experience by receiving fair compensation and
benefits; training that provides knowledge and skill to serve patrons; and working
conditions that are comfortable and safe.
• Patrons will receive a quality experience through being served by highly trained
and engaged employees and facilities that are attractive and comfortable.
Information Technology and Innovation Department
The Information Technology (IT) staff provides support for all technology related
services, projects, and issues. The department oversees:
• The performance and stability of equipment, applications and databases.
• The purchasing, inventory, installation, system and application upgrades,
backup, maintenance, troubleshooting and repair of District systems and
technologies.
• Monitoring warranty status and determining the replacement schedule of District
IT equipment.
• Contract negotiations with technology vendors for service and/or maintenance.
• Budgeting for all District technology equipment and services.
• Data accuracy and integrity of District centrally coordinated data.
• System continuity support.
• Content management support.
• Continuous improvement support.
• Application of best practice technology solutions.
HPLD Foundation
The HPLD Foundation is a separate functioning IRS -501(c)(3) not -for-profit, supporting
the needs and mission of the High Plains Library District.
19
The Foundation assets and income are derived from the following activities:
• Investment proceeds of the HPLD Foundation Permanent Endowment Fund.
• Grant funding - mission aligned literacy, technology and programming funding
from private, family, corporate, municipal and Federal grant sources.
• Individual and corporate gift solicitation, including planned giving, gifts of closely
held securities and capital campaign funds.
• Special Events
20
2019
District
Budget
High Plains Library District
Budgeted Revenue & Expenditures - General Fund
FY 2019
ESTIMATED RESOURCES
Beginning Fund Balance
Estimated Revenue
Property Tax
Other Revenue
Total Estimated Revenue
TOTAL ESTIMATED RESOURCES
ESTIMATED EXPENDITURES
Total Operating Expenses
Capital Outlay
Transfers Out - Debt Service/Capital Projects
Distribution to Member Libraries:
Northern Plains (Ault)
Eaton
Ft. Lupton
Hudson
Johnstown
Platteville
TOTAL EXPENDITURES
Ending Fund Balance
DESIGNATION OF FUND BALANCE
Operating Reserve
Emergency Reserve
District -wide Development Reserve
Capital Improvement Reserve
TOTAL ENDING FUND BALANCE
017
Actual
$ 22,899,27E
26,957,237
2.573,695
29,530,935
52,430,211
13,928,126
70,531
1,104,216
386,188
868,553
2,276,520
1,733,466
344,793
617,721
6,227,241
21,330,114
31,100, 097
3,482.032
872,607
26,745,458
$ 31,100,097
2
Adopted
$ 28,417,378
27,331,411
1,759,788
29, 091,199
57,508,577
16,209,1 11
8,567,350
1.1 15,750
405,254
843,716
1,784,646
1,880,109
386,123
783,159
6,083,007
31.975,218
25.533,359
4,052,278
863,709
20,617,372
$ 25,533,359
2018
Estimated
$ 31,100, 097
27,268,873
2,262,029
29,530,902
60,630.999
16,066,697
3,502,350
1,115,750
435,254
843,716
1,784,646
1,830,109
336,123
733,159
6,033,007
26, 767, 804
33,863,195
4,016,674
868,500
28,978,021
$ 33,863,195
2019
Adopted
$ 33,863,195
33,917,506
2,748,275
36,665,781
70.528,976
18,068,793
22.269,100
165,000
385,600
949,266
2,743,657
2,111,981
713,748
737,373
7,641,625
48,144,518
22,384,458
4,517,198
1,089,888
2,000,000
14, 777, 372
$ 22,384,458
2020
Planned
$ 22,384,458
33,595,856
2.580,174
36.176,030
58.560,488
18,467,501
512,500
389,456
958,759
2,771,094
2,133,101
720,885
744,747
7,718,042
26,698,043
31,862,445
4,616,875
1,080,013
26,165,557
$ 31,862,445
21
High Plains Library District
Budgeted Revenue - General Fund
FY 2019
TAXES
Property Taxes Weld Co.
Property Taxes Boulder Co.
Delinquent Taxes
Refunds/Abatements Taxes Weld Co.
Refunds/Abatements Taxes Boulder Co.
Specific Ownership Taxes
TOTAL TAXES
OTHER REVENUE
Fines; & Fees
Earnings on Investments
Grants
Contributions - In Kind
Miscellaneous
TOTAL OTHER REVENUE
TOTAL REVENUE
2017 - 201010.4.
Actua dopted
$ 26,532,270
424,967
4,613
2,125,055
29,086.905
89,100
278,255
65,578
11,097
444,030
$ 29, 530, 935
$ 26,844,735
486,676
57,837
1,049
1.400,000
28.790,297
65.000
150,000
62,302
15,600
8,000
300,902
2018
Estimated
$ 26,843,928
424,945
178,250
2,877
1,500,000
28,950,000
70,000
425,000
62,302
15,600
8,000
580,902
$ 29,091,199 $ 29,530,902
22
2019
Adopted
33, 388, 252
529,254
30,829
489
2.380,766
36,329,590
60,000
190,000
62,591
15,600
8,000
336,191
S 36,665,781
2020 IP
Planned
33,056,017
539.839
2,404,574
36,000,430
65,000
25.000
60,000
15,600
10,000
175.600
$ 36,176,030
High Plains Library District
Budgeted Expenditures - General Fund
FY 2019
OPERATING
Salaries and wages
Fringe benefits
Workers' compensation
Bank fees
Minor equipment/furniture <$5k
Janitorial supplies
Operating supplies
Bib processing supplies
Postage
Printing
Memberships
Public relations
Programs
Elec. - utilities
Water & sewer
Natural gas
Telephones
Disposal services
Professional contracts
Gasoline motor oil, lubricants
Repair maint.- bldg
Repair maint.- vehicles
Repair maint.- office equip.
Repair maint.- computer
Repair maint.- on-line comp
Repair maint.- other equip.
Tuition reimbursement
Travel & mileage
In-house training
Meetings
Out -of -house training & conferences
Treasurer's fee
Books
Newspapers/periodicals.
Ebooks
Compact discs
Software
DVD/BluRay
Other expense
Electronic resources
Platform Fees
Insurance
Rent contribution -in -kind
Equipment rentals
Lease / rental expense
TOTAL OPERATING
CAPITAL OUTLAY
Opening Day Collections
Equipment/furn over $5000
New Computers & Other Technology
Capital Improvements
TOTAL CAPITAL OUTLAY
TRANSFERS OUT
Transfers - Debt Service Fund
TOTAL TRANSFERS
TOTAL CAPITAL OUTLAY & TRANSFERS
Distribution to Member Libraries
TOTAL DIST TO MEMBER LIBRARIES
2017
t 1
6,928.295
1,955,173
59.486
3.414
49,953
37.307
118.242
153,258
22.084
7,199
13.824
57,304
71,527
216,566
41,532
27,247
169.178
25,395
988.487
6,670
182.186
13,219
132.881
367,620
86.943
16.544
44,466
33.636
19,957
4,516
24,279
403.494
528.602
51,850
142,467
40,117
232,146
122,715
250
400.019
18,712
59,806
49.560
13,928,126
6,575
45,976
17.980
70,531
1.104,216
1,104,216
1,174,747
6,227,241
6,227,241
2018
Adopted
7,690,636
2,691,723
80,000
3,780
67,891
49,000
139,693
205.636
37.382
20.800
17,764
90,600
75,000
213,152
30,437
38,454
223.211
24,488
1,152, 890
18,500
219.172
36,500
149.677
276,125
176.895
28,100
25.000
41.378
36.200
7,783
34.300
433.787
598,000
46,500
100,000
45,000
267.887
175.000
1.750
484,000
18.850
70.000
1,000
65.170
16,209,111
800.000
190.000
7,577.350
8,567,350
1,115.750
1,115.750
9,683.100
6,083,007
6,083,007
2018
Estimated
7,690,636
2,691.723
70.000
2,750
67,891
45,000
125.000
175,000
32.000
13.000
17,764
90.000
75.000
213,152
32.000
38.454
223,211
28.000
1 152,890
18,500
240,000
20.000
145.000
260.000
176.895
20.000
25.000
47.000
36.000
8.500
36.000
433.787
550.000
70.000
100.000
45,000
267,887
175,000
1,750
484,000
18,850
70,000
34,057
16.066,697
510,000
190,000
2,802,350
3,502,350
1.115,750
1.115,750
4,618,100
6,083,007
6.083,007
2019
Adopted
8,639,109
3,110,080
80,000
2,100
94,561
49,000
140,429
159,821
39,725
19,400
18,639
96,310
84,000
221,145
31,268
39,722
253.585
25,986
1,149,213
22,500
228,752
33,000
149,462
413.975
183,881
31,600
30,000
55,643
55.000
10,717
67,600
544.850
574.500
55,000
150,000
45,000
276,010
175.000
1,750
606,000
12,850
75.000
15.610
1,000
18,068,793
299,800
160.000
21,809,300
22,269,100
165,000
165.000
22,434,100
7.641, 625
7,641,625
TOTAL EXPENDITURES
21,330,114
31,975,218
26.767,804
48,144,518
2020
Planned
9,071,063
3,265,583
85,000
2,100
52,050
49,000
146,225
205,636
37,202
19,900
18,384
82.175
79,000
232.201
32,519
41,311
223,211
26,735
1,159,016
18,500
196,400
30,500
155,156
391.375
176,895
29,000
30,000
50,438
94.500
8.782
69,300
555,747
585.000
46,500
100,000
45,000
267,887
175.000
6.750
484,500
25.350
80,000
15,610
1,000
18,467,501
70.000
442,500
512,500
512,500
7,718.042
7,718,042
26,698,043
WELD LIBRARY FINANCE CORPORATION
Debt Service Fund
Budget FY 2019
Beginning Fund Balance
Revenues:
Earnings on Investments
Other Sources:
Transfers In (General Fund)
Actual
2017
Estimated
2018
Adopted
2019
$ 956,155 $ 957,200 $ 957,800
1,045
1,104,216
Total Revenue S2,061,416
Expenditures:
Debt Service
CO P's 2001 & 2006 Series
Principal
Interest
Cash Management Fee
600 600
1,115.750 165,000
$2,073,550 S1,123,400
$ 1,020,000 $ 1,045,000 $ 1.080,000
82,716 63,750 32,400
1,500 7,000 1 1, 000
Total Expenditures 1,104,216
Ending Fund Balance
1,115,750 1,123,400
$ 957,200 $ 957,800 $
Branches
i
CL
CP
CVRL
.
LP
Kersey
RLCC
6110
Salaries
864,602
628,861
841,093
698,697
640,608
88,040
677,234
6112
Benefits
311,257
226,390
302,793
251,531
230,619
31,694
243,804
_T
6136
Workers'
Compensation
Total
Salaries & Benefits
1,175,859
855,251
1,143,886
950,228
871,227
119,734
921,038
6000
Distribution
to member
libraries
6205
Bank
fees
6220
Minor
equipment/Fumiture
45k
6,920
5,800
5,600
8,320
12,221
5,400
6,850
6236
Janitorial
supplies
6249
Operating
supplies
11,430
10,300
16,081
14,600
13,000
3,400
12,200
6250
Bib
processing
supplies
6310
Postage
100
100
170
-
142
104
134
6320
Printing
6340
Memberships
250
405
450
400
250
100
400
6345
Public
relations
6358
Programs
6362
Electric
58,134
29,322
40,708
44,066
12,940
15,528
6364
Water
&
sewer
10,077
3,545
2,989
3,045
726
6,713
6365
Natural
gas
11,255
4,570
3,853
7,392
1,259
6,643
6367
Telephones
6369
Disposal
services
4,083
1,279
3,797
6,260
628
30
2,119
6379
Professional
contracts
1,160
17,420
48,996
6380
Gasoline,
motor
oil,
lubricants
6382
Repair
maint.-
bldg
6384
Repair
maint.-
vehicles
6385
Repair
maint.-
office
equip.
500
1,000
200
400
6387
Repair,
maint.,
replacement
/ computer
6388
Repair
maint.-
on-line
comp
6389
Repair
maint.-
other
equip.
11,600
-
5,000
6393
Tuition
reimbursement
6394
Travel
&
mileage
522
2,750
999
2,453
550
800
2,200
6395
in -House
Training•
6396
Meetings
300
700
240
444
300
230
448
6397
Out -of
-House
Training
& Conferences
6398
Treasurers
fee
6410
Books
6425
Newspapers/periodicals
6430
Ebooks
6460
Compact
discs
6480
Software
6490
DVD/BluRay
6495
Other
expense
6496
Electronic
resources
6500
Platform
Fees
6510
Insurance
6520
Equipment
rental
6530
;Lease
/ rental _
expense
-
15,600
6952
Equip/furniture
- over
$5000
r 6,300
6940
Improvement
to Buildings
-
'-
6954 _ 'New
Computers
& other
technology
6985
Lease debt
service
6986
Opening Day Collection
1,291,690
914,022
1,225,573
1,059,628
L 963,239
145,598
974,673
6980
Capital
improvements
-
-
Total
1
1,291,690
914.022
T 1,225.573
1,059,628
963,239
145,598
974,673
25
Branches
Virtua
DM To
2019 H
2020
O treat
LL
,
.'
Ad
i in. ,
Mbr
' s .
TOTAL
TOTAL
6110
Salaries
1,050,003
-
3,149,971
8,639,109
9,071,063
6112
' Benefits
378,003
-
1,133,989
3,110,080
3,265,583
6136
Workers'
Compensation
80,000
80,000
85,000
Total
Salaries
& Benefits
1,428,006
-
4,363,960
11,829,189
12,421,646
6000
Distribution
to member
libraries
7,641,625
7,641,625
7,718,042
6205
Bank
fees
2,100
2,100
2,100
6220
Minor
equipment/Furniture
<$5k
31,000
-
12,450
94,561
52,050
6236
Janitorial
supplies
49,000
49,000
49,000
6249
Operating
supplies
15,780
-
43,638
140,429
146,225
6250
Bib
processing
supplies
159,821
'
159,821
205,636
6310
Postage
250
38,725
39,725
37,202
6320
Printing
19,400
19,400
19,900
6340
Memberships
1,100
-
15,284
18,639
18,384
6345
Public
relations
96,310
96,310
82,175
6358
Programs
84,000
84,000
79,000
6362
Electric
20,447
221,145
232,201
6364
Water
& sewer
4,173
31,268
32,519
6365
Natural
gas
4,750
39,722
41,311
6367
Telephones
253,585
253,585
223,211
6369
Disposal
services
7,790
25,986
26,735
6379
Professional
contracts
23,803
1,057,834
--
1,149,213
1,159,016
6380
Gasoline,
motor
oil,
lubricants
16,000
6,500
22,500
18,500
6382
Repair
maint.-
bldg
228,752
228,752
196,400
6384
Repair
maint.-
vehicles
_
26,000
7,000
33,000
30,500
6385 I
Repair
maint.-
office
equip.
200
147,162
149,462
155,156
6387
Repair,
maint.,
replacement
/ computer
413,975
_
413,975
391,375
6388
Repair
maint.-
on-line
comp
183,881
183,881
176,895
6389
Repair
maint.-
other
equip.
15,000
31,600
29,000
6393
Tuition
reimbursement
30,000
30,000
30,000
6394
Travel
& mileage
12.000 '
-
33,369
55,643
50,438
6395
In -House
Training
55,000
55,000
94,500
6396
Meetings
1,500 '
-
6,555
10,717
8,782
6397
Out
-of
-House
Training
& Conferences
67,600
67,600
69,300
6398
Treasurers
fee
544,850
544,850
555,747
6410
Books
574,500
574,500
585,000
6425
Newspapers/periodicals
55,000
55,000
46,500
6430
Ebooks
150,000
150,000
100,000
6460
Compact
discs
45,000
45,000
45,000
6480
Software
-
276,010
276,010
267,887
6490
DVD/BluRay
r
175,000
175,000
175,000
6495
Other
expense
1,750
1,750
6,750
6496
Electronic
resources
606,000
606,000
484,500
6500
Platform
Fees
12,850
12,850
25,350
6510
Insurance
75,000
75,000
80,000
6520
Equipment
rental
1,000
1,000
1,000
6530
Lease
/ rental
expense
10
15,610
15,610
6952
Equip/furniture
- over $5000
290,000
3,500
r
299,800
6940
Improvement to Buildings
I
-
-
6954
New
Computers
& other
technology
160,000
160,000
70,000
6985
Lease debt
service
165,000
165,000
-
6986
Opening
Day Collection
—`
1,845,639
I
- '
10,273,31
7,641,625
26,335,218
26,255,543
6980
Capital
improvements
-
21,809,
300
21.809,
300
442,500
Total
1,845,639
-
32,082,831
7,641.625
48,144,518
26,698.043
26
A
Administration
J
1
50/51
01
02
03
Assoc
Dir
Community
Relations
53
Information
Technology
. 4
Resources
Human
5
Exec
Departments
: Admin
BOT
Dir
6000
Tax Distrbtn
- member libraries
7,641,625
6136
Workers'
Compensation
80,000
6205
Bank
fees
6220
Minor
equipment/furniture
<$5k
1,000
50
3,650
1,250
1,500
6236
Janitorial
supplies
6249
Operating
supplies
5,500
75
20,850
2,200
1,313
6250
Bib
processing
supplies
6310
Postage
300
200
100
50
6320
Printing
17,400
-
6340
Memberships
300
360
515
2,225
830
6,714
6345
Public
relations
79,224
14,586
6358
Programs
84,000
6362
Electric
20,447
6364
Water
and
sewer
4,173
6365
Natural
gas
4,750
6367
Telephones
253,585
6369
Disposal
services
7,540
250
6379
Professional
contracts
36,000
39,450
25,200
67,422
6380
Gasoline,
Motor
Oil,
Lubricants
4,000
6382
Repair
maint.-
bldg
6384
Repair
maint.-
vehicles
4,500_
'
6385
Repair
maint.-
office
equip
147,162
6387
Repair,
maint.,
replacement
/ computer
413,975
6388
Repair
maint.-
online
comp
183,881
6389
Repair
maint.-
other
equip.
_
r- 15,000
6393
Tuition
reimbursement
30,000
6394
Travel
&
mileage
2,000
1,500
1,335
1,250
3,575
3,000
6395
In -House
Training
55,000
6396
Meetings
2,500
600
75
500
150
1,000
6397
Out
-of
-House
Training&Conferences
500
300
t 63.500
6398 T
Treasurers
fee
544,850
6410
Books
6425
Newspapers/periodicals
6430
Ebooks
6460
Compact
discs
6480
Software
L
276.010
6490
Video/DVD
6495
Other
expense
1,500
6496
Electronic
resources
6500
Platform
Fees
6510
Insurance
75,000
6520
Equipment
rentals
6530
Lease /
rental
expense
10
Capital
Outlay
6952
Equipment
over $5000
-
6940
Improvement
to Buildings
6954
New Computers
& Other
Technology
130,000
6980.
Capital
improvements
70,000
-
6985
Lease debt
service
165,000
t
6986
Opening
Day Collection
-
DEPARTMENT
TOTAL
8,656,195
5,300
2,760
3,550
257,249
1,453,168
244,085
Administration
56
57
58
59
Facilities
Collection
2019
2020
Departments
41napce
Foundatio
, ,,, Serviq _:,
esou
Total
Total
6000
}
Tax Distrbtn
- member
libraries
7,641,625
7,718,042
6136
Workers'
Compensation
-
80,000
85,000
6205
Bank
fees
2,100
2,100
2,100
6220
Minor equipment/furniture
<$5k
-
1,500
3.500
12,450
10,100
6236
Janitorial
supplies
49,000
,
49,000
49,000
6249
Operating supplies
700
500
• 12,500
43,638
50,563
6250
Bib
processing supplies
159,821
159,821
205,636
6310
Postage
750
500
36,825
38,725
36,040
6320
Printing
2,000
19,400
19,900
6340
Memberships
1,035
2,305
500:
500
15,284
15,339
6345
Public relations
2,500
96,310
82,175
6358
Programs
84,000
79,000
6362
Electric
_
20,447
21,469
6364
Water
and
sewer
4,173
4,340
6365
Natural
gas
4,750
4,940
6367
Telephones
253,585
223,211
6369.
Disposal
services
7,790
7,841
6379
Professional
contracts
l 63,635
373,700
452,427
1,057,834
1,026,169
6380
Gasoline,
Motor
Oil,
Lubricants
2,500
6,500
2,500
6382
Repair
maint.-
bldg
228,752
228,752
196,400
6384
Repair
maint.-
vehicles
2500
7,000
2,500
6385
f
Repair
maint.-
office equip
147,162
152,856
6387
Repair,
maint.,
replacement
/ computer
413,975
391,375
6388
Repair
maint.-
online
comp
183,881
176,895
6389
Repair
maint.-
other
equip.
15,000
15,000
6393
Tuition
reimbursement
30,000
30,000
6394
Travel
&
mileage
404
1,680
6,000
12,625
33,369
30,785
6395
.In
-House
Training
55,000
94,500
6396
Meetings
1,430
300
6,555
5,985
6397
Out
-of
-House
Training&Conferences
3,300
67,600
69,000
6398
Treasurers
fee
544,850
555,747
6410
Books
574,500
574,500
585,000
6425
Newspapers/periodicals
55,000
55,000
46,500
6430
Ebooks
150,000
150,000
100,000
6460
Compact
discs
45,000
45,000
45,000
6480
Software
-
276,010
267,887
6490
Video/DVD
_
175,000
175,000
175,000
6495
Other
expense
250
-
1,750
6,750
6496
Electronic
resources
606,000
606,000
484,500
6500
Platform
Fees
12,850
12,850
25,350
6510
Insurance
75,000
80,000
6520}
Equipment
rentals
1,000
1,000
1,000
6530
Lease
/
rental
expense
_
10
10
Capital
Outlay
6952
Equipment
over $5000
3,500
3,500
6940
Improvement
to Buildings
6954
New
Computers
& Other Technology
30,000
160,000
70,000
6980
Capital
improvements
21,739,300
21,809,300
442,500
6985.
Lease debt
service
165,000
-
6986
'
Opening
Day Collection
-
DEPARTMENT
TOTAL
68,624
14.465
22,408,252
2,326,848 I
35,440,496
13,693,905
28
RESOLUTION TO ADOPT BUDGET
18-4
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH
FUND AND ADOPTING A BUDGET FOR THE HIGH PLAINS LIBRARY DISTRICT,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY 2019 AND ENDING ON THE LAST DAY OF DECEMBER 2019.
WHEREAS, the Board of Trustees of the High Plains Library District has appointed
Dr. Matthew Hortt, High Plains Library District Executive Director, to prepare and submit a
proposed budget to said governing body at the proper time; and
WHEREAS, Dr. Matthew Hortt has submitted a proposed budget to this governing
body for its consideration; and
WHEREAS, upon due and proper notice, published or posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place, a
public hearing was held on December 10, 2018, and interested taxpayers were given the
opportunity to file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the High Plains
Library District, Colorado:
Section 1. That estimated expenditures for each fund are as follows:
General Fund
Debt Service Fund
$48,144,518
$ 1,123,400
Section 2. That estimated revenues for each fund are as follows:
General Fund:
From un-appropriated surpluses
From sources other than general
property tax
From the general property tax
levy
Debt Service
Total General Fund
$33,863,195
2,748,275
34,917,506
$79,528,970
$ 1,123,400
29
Resolution to Adopt Budget
Page 2
High Plains Library District
Section 3. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the High Plains Library District for
the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the
Chairman, High Plains Library District Board of Trustees, and made a part of the public
records of the District.
ADOPTED, this 10th day of December, A.D., 2018.
Attest:
Z cr ,-
Chairman, Board of Trustees
Kenneth Poncelow
Attest:
r'l/
"Secretary 7Treasurer, Board of Trustees Bob Grand
30
RESOLUTION TO APPROPRIATE SUMS OF MONEY
18-5
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS
FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSE
AS SET FORTH BELOW, FOR THE HIGH PLAINS LIBRARY DISTRICT,
COLORADO, FOR THE 2019 BUDGET YEAR.
WHEREAS, the Board of Trustees has adopted the annual budget in accordance
with the local Government Budget Law, on December 10, 2018 and
WHEREAS, the Library Board has made provision therein for revenues in an
amount equal to or greater than the total proposed expenditures as set forth in said
budget, and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the District.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the High
Plains Library District, Colorado:
That the following sums are hereby appropriated from the revenue of each fund,
to each fund, for purposes stated:
General Fund:
Current Operating Expenses
Capital Outlay
Transfers (internal activities)
Distribution to Member Libraries
Total General Fund
$18,068,793
22,269,100
165,000
7,641,625
$48.144.518
Debt Service Fund:
Principal & Interest & Other $ 1,1Z3.' QO
ADOPTED, this 10th day of December, A.D., 2018,
ATTEST: /./
//✓r
Chairman, Board of Trustees
Kenneth Poncelow
ATTEST:
Secretary/Treasurer, Board of Tvcistees
Rnh (rand
31
RESOLUTION TO SET MILL LEVIES
18-6
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2018 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
HIGH PLAINS LIBRARY DISTRICT, COLORADO, FOR THE 2019 BUDGET
YEAR.
WHEREAS, the Board of Trustees of the High Plains Library District has
adopted the annual budget in accordance with the Local Government Budget
Law, on December 10, 2018, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $33,388,252
WHEREAS, the 2018 valuation for assessment for the High Plains Library
District as certified by the Weld County Assessor is $10,276,470,354
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
High Plains Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the High Plains Library District during the 2019 budget year, there is hereby
levied a tax of 3.249 mills upon each dollar of the total valuation for assessment
of all taxable property within the District for the year 2018.
Section 2: That the District Executive Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Weld County,
Colorado, the mill levies for the High Plains Library District as hereinabove
determined and set.
ADOPTED, this 10th day of December, A,D., 2018.
ATTEST:
Chairman, Board of Trustees
Kenneth P•ncelow
A
Secretary/Treasurer, Board of ru tees
Bob Grand
32
1050 County Tax Entity Code DOLALGID/SID 62079/1
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners of
On behalf of the
the
of the
WELD COUNTY
, Colorado.
HIGH PLAINS LIBRARY
(taxing entity)'
Board of Trustees
(governing body)°
High Plains Library District
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $
assessed valuation of:
Note: If the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Area" the tax levies must be $
calculated using the NET AV. The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted:
(no later than Dec, 15) (mmidd/yyyy)
(local govemment)C
$10,499,315,430.00
(GROSS assessed valuation, Line 2 of the Certification of Valuation Form DLO 57E)
$10,276,470,353.82
(NETG assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED
BY ASSESSOR NO LATER THAN DECEMBER 10
for budget/fiscal year 2019
(yyyy)
PURPOSE (see end notes for definitions and examples)
LEVY2
REVENUE2
I. General Operating Expenses''
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reductions
SUBTOTAL FOR GENERAL OPERATING:
3.249
3.249
mills $ 33,388,252
mills
3. General Obligation Bonds and Interests mills
4. Contractual Obligations" mills $
5. Capital Expenditures" mills $
6. Refunds/Abatements" .003 mills
7. Other" (specify): mills
mills $
$ 33,388,252
30829
Contact person:
(print)
Signed:
TOTALrSum of General Operating 7
. I_Suhtotal and Lines 3 to7 I
Natalie G. Wertz
3.252
mills
33,419,081
Naf lie G Ve
Wank. GVert: Wee 11, 20151
Daytime
phone: ( ) (970) 506-8566
Title: Finance Manager
hiclude one copy ofthis tax entity's completed form when filing the local government's budget by Jauuaty 31st, per 29-1.113 C.R.S., with the
plvrsion of Local Government (DLO. Room 521. 1313 Sherman Street.�enver. Co 80203. Ouestions? Call DLfi at 1303)864-772a
I If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
1 Levies must be rounded to three, decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's FINAL certification of valuation).
Page I of 4 DLO 70 (Rev.6/I6)
33
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requireinents'of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
I. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
N/A
CONTRACTSK:
3. Purpose of Contract:
Title: N/A
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, CRS,
Page 2 of 4
DLO 70 (Rev.6/t6)
34
Notes:
A Taxing Entity —A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a
taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county
assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of
financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an
area of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local governments.
B Governing Body —The board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the board of county commissioners is the governing board ex officio of a county public
improvement district (PID); the board of a water and sanitation district constitutes ex officio the board of directors
of the water subdistrict.
c Local Government - For purposes of this line on Page lof the DLG 70, the local government is the political
subdivision under whose authority and within whose boundaries the taxing entity was created. The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form:
1. a municipality is both the local government and the taxing entity when levying its own levy for its entire
jurisdiction;
2. a city is the local government when levying a tax on behalf of a business improvement district (BID)
taxing entity which it created and whose city council is the BID board;
3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4. a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
° GROSS Assessed Value - There will be a difference between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The
board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed
Value found on Line 2 of Form DLG 57.
E Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25`s each year and may amend it, one time, prior to December 10th Each entity
must use the FINAL valuation provided by assessor when certifying a tax levy.
F TIF Area --A downtown development authority (DDA) or urban renewal authority (URA), may form plan
areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net,
Form DLG 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill Ievy applied against the taxing entity's gross
assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net
assessed value.
G NET Assessed Value —The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses. It is found on Line 4 of Form DLG 57. Please Note: A downtown development authority (DDA)
may be both a taxing entity and have also created its own TIF area and/or have a URA TIF Area within the
DDA's boundaries. As a result DDAs may both receive operating revenue from their levy applied to their
certified NET assessed value and also receive TIF revenue generated by any tax entity levies overlapping the
DDA's TIF Area, including the DDA's own operating levy.
Page 3 of 4 DLG 70 (Rev.6/16)
35
H General Operating Expenses (DLG 70 Page 1 Line I) —The levy and accompanying revenue reported on
Line 1 is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for
purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire
pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved,
use Line 7 (Other).
Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2) —The Temporary General Property Tax
Credit/ Temporary Mill Levy Rate Reduction of 39-1-111.5, C.R.S. may be applied to the taxing entity's levy for
general operations to effect refunds. Temporary Tax Credits (TTCs) are not applicable to other types of levies
(non -general operations) certified on this form because these levies are adjusted from year to year as specified by
the provisions of any contract or schedule of payments established for the payment of any obligation incurred by
the taxing entity per 29-1-301(1.7), C.R.S., or they are certified as authorized at election per 29-1-302(2)(b),
C.R.S.
General Obligation Bonds and Interest (DLG 70 Page 1 Line 3) —Enter on this line the total levy required to
pay the annual debt service of all general obligation bonds. Per 29-1-301(1.7) C.R.S., the amount of revenue
levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the
provisions of any contract or schedule of payments. Title 32, Article I Special districts and subdistricts must
complete Page 2 of the DLG 70.
K Contractual Obligation (DLG 70 Page 1 Line 4) —If repayment of a contractual obligation with property tax
has been approved at election and it is not a general obligation bond (shown on Line 3), the mill levy is entered on
this line. Per 29-1-301(1.7) C.R.S., the amount of revenue levied for this purpose cannot be greater than the
amount of revenue required for such purpose as specified by the provisions of any contract or schedule of
payments.
c Capital Expenditures (DLG 70 Page 1 Line 5) —These revenues are not subject to the statutory property tax
revenue limit If they are approved by counties and municipalities through public hearing pursuant to 29-1-
301(1.2) C.R.S. and for special districts through approval from the Division of Local Government pursuant to 29-
1-302(1.5) C.R.S. or for any taxing entity if approved at election. Only levies approved by these methods should
be entered on Line 5.
M Refunds/Abatements (DLG 70 Page 1 Line 6) —The county assessor reports on the Certification of Valuation
(DLO 57 Line 11) the amount of revenue from property tax that the local government did not receive in the prior
year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes
originally charged to them due to errors made in their property valuation. The local government was due the tax
revenue and would have collected it through an adjusted mill levy if the valuation errors had not occurred. Since
the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement
revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund/abatement
amount from Form DLG 57 Line 11.
1. Please Note: Pursuant to Article X, Section 3 of the Colorado Constitution, if the taxing entity is in more
than one county. as with all levies, the abatement levy must be uniform throughout the entity's boundaries
and certified the same to each county. To calculate the abatement/refund levy for a taxing entity that is
located in more than one county, first total the abatement/refund amounts reported by each county
assessor, then divide by the taxing entity's total net assessed value, then multiply by 1,000 and round
down to the nearest three decimals to prevent levying for more revenue than was abated/refunded. This
results in an abatement/refund mill levy that will be uniformly certified to all of the counties in which the
taxing entity is located even though the abatement/refund did not occur in all the counties.
N Other (DLG 70 Page 1 Line 7) Report other levies and revenue not subject to 29-1-301 C.R.S. that were not
reported above. For example: a levy for the purposes of television relay or translator facilities as specified in
sections 29-7-101, 29-7-102, and 29-7-105 and 32-1-1005 (I) (a), C.R.S.; a voter -approved fire pension levy; a
levy for special purposes such as developmental disabilities, open space, etc.
Page 4 of 4 DLO 70 (Rev.6/16)
36
RESOLUTION TO SET MILL LEVIES
18-7
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2018 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
HIGH PLAINS LIBRARY DISTRICT, COLORADO, FOR THE 2019 BUDGET
YEAR.
WHEREAS, the Board of Trustees of the High Plains Library District has
adopted the annual budget in accordance with the Local Government Budget
Law, on December 10, 2018, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $529,254
WHEREAS, the 2018 valuation for assessment for the High Plains Library
District as certified by the Boulder County Assessor is $162,897,635
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
High Plains Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the High Plains Library District during the 2019 budget year, there is hereby
levied a tax of 3.249 mills upon each dollar of the total valuation for assessment
of all taxable property within the District for the year 2018.
Section 2: That the District Executive Director Is hereby authorized and
directed to immediately recertify to the County Commissioners of Boulder
County, Colorado, the mill levies for the High Plains Library District as
hereinabove determined and set.
ADOPTED, this 10'" day of December, A.D., 2018.
ATTEST:
Chairman, Board of Trustees
Kenneth Poncelow
9
ATTE
ecretary/Treasurer, Board of Trust es
Bob Grand
37
County Tax Entity Code DOLA LOID/SID
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners' of
On behalf of the
the
of the
Boulder County
, Colorado.
High Plains Library District
(taxing entity)
Board of Trustees
(governing body)°
High Plains Library District
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $
assessed valuation of:
Note: If the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Areas the tax levies must be $
calculated using the NET AV. The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 12/11/2018
(no later than Dec. IS) (mm/dd/yyyy)
(local govemment)C
162, 897, 635
(GROSSD assessed valuation, Line 2 of the Certification of Valuation Farm DLG ST
162,897,635
(NETG assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED
BY ASSESSOR NO LATER TITAN DECEMBER 10
for budget/fiscal year 2019
PURPOSE (see end notes for definitions and examples)
LEVY2
REVENUE2
1. General Operating Expenses"
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest`
4. Contractual Obligations"
5. Capital Expenditures"
6. Refunds/Abatements°?
7. Other" (specify):
3.249 mills $ 529,254
> mills $ <
3.249
.003
mills
mills
mills $
mills $
mills $
mills $
mills $
$ 529,254
489
Contact person:
(print)
Signed:
TOTAL: r Sum of General Operating
V : I Subtotal and Lines 3 to_7 1
Natalie Wertz
3.252
mills
529,743
l� Cr\-r•S1:,Q ,
Include one copy aphis tax entlry's completedfort, when. ilingthe local government's budget by January 31st, per 29-1-113 C.R.S., with the
&aip of Local Government (DLG). Room S21. 13!.1 ShermanStreetJ3enver. CO 80203. Orrestions? Call DLG at (303) 864-7720.
Daytime
phone: ( 970)
506.8566
Finance Manager
Title:
If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
2 Levies must be rounded to ))Eg decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's FINAL certification of valuation).
Page 1 of 4 DLO 70 (Rev.6/16)
38
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT;
BONDS':
1. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
N/A
CONTRACTS':
3. Purpose of Contract: N/A
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-14603, C.R.S.
Page 2 of 4 DLO 70 (Rev.6/1 6)
39
Notes:
Taxing Entity —A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a
taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county
assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of
financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an
area of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local governmentC.
B Governing Body —The board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the board of county commissioners is the governing board ex officio of a county public
improvement district (PID); the board of a water and sanitation district constitutes ex officio the board of directors
of the water subdistrict.
c Local Government - For purposes of this line on Page lof the DLG 70, the local government is the political
subdivision under whose authority and within whose boundaries the taxing entity was created. The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form:
1. a municipality is both the local government and the taxing entity when levying its own levy for its entire
jurisdiction;
2. a city is the local government when levying a tax on behalf of a business improvement district (BID)
taxing entity which it created and whose city council is the BID board;
3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4, a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
GROSS Assessed Value - There will be a difference between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The
board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed
Value found on Line 2 of Form DLG 57.
E Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25`s each year and may amend it, one time, prior to December 10th. Each entity
must use the FINAL valuation provided by assessor when certifying a tax levy.
F TIF Area —A downtown development authority (DDA) or urban renewal authority (URA), may form plan
areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net,
Form DLG 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross
assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net
assessed value.
G NET Assessed Value —The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses. It Is found on Line 4 of Form DLO 57. Please Note: A downtown development authority (DDA)
may be both a. taring entity and have also created its own TIF area and/or have a URA TIFArea within the
DDA's boundaries. As a result DDAs nay both receive operating revenue from their levy applied to their
certified NET assessed value and also receive TIF revenue generated by any tax entity levies overlapping the
DDA's TIF Area, including the DDA's own operating levy.
Page 3 of 4
DLG 70 (Rev.6/16)
40
a General Operating Expenses (DLG 70 Page 1 Line 1) —The levy and accompanying revenue reported on
Line I is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for
purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire
pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved,
use Line 7 (Other).
`Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2) —The Temporary General Property Tax
Credit/ Temporary Mill Levy Rate Reduction of 39-1-111.5, C.R.S. may be applied to the taxing entity's levy for
general operations to effect refunds. Temporary Tax Credits (TTCs) are not applicable to other types of levies
(non -general operations) certified on this form because these levies are adjusted from year to year as specified by
the provisions of any contract or schedule of payments established for the payment of any obligation incurred by
the taxing entity per 29-1-301(1.7), C.R.S., or they are certified as authorized at election per 29-1-302(2)(b),
C.R.S.
General Obligation Bonds and Interest (DLG 70 Page 1 Line 3) —Enter on this line the total levy required to
pay the annual debt service of all general obligation bonds. Per 29-1-301(1.7) C.R.S., the amount of revenue
levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the
provisions of any contract or schedule of payments. Title 32, Article 1 Special districts and subdistricts must
complete Page 2 of the DLG 70.
K Contractual Obligation (DLG 70 Page 1 Line 4) —If repayment of a contractual obligation with property tax
has been approved at election and it is not a general obligation bond (shown on Line 3), the mill levy is entered on
this line. Per 29-1-301(1.7) C.R.S., the amount of revenue levied for this purpose cannot be greater than the
amount of revenue required for such purpose as specified by the provisions of any contract or schedule of
payments.
Capital Expenditures (DLG 70 Page 1 Line 5) —These revenues are not subject to the statutory property tax
revenue limit if they are approved by counties and municipalities through public hearings pursuant to 29-1-
301(1.2) C.R.S. and for special districts through approval from the Division of Local Government pursuant to 29-
1-302(1.5) C.R.S. or for any taxing entity if approved at election. Only levies approved by these methods should
be entered on Line 5.
"x Refunds/Abatements (DLG 70 Page 1 Line 6) —The county assessor reports on the Certification of Valuation
(DLO 57 Line 11) the amount of revenue from property tax that the local government did not receive in the prior
year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes
originally charged to them due to errors made in their property valuation. The local government was due the tax
revenue and would have collected it through an adjusted mill levy if the valuation errors had not occurred. Since
the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement
revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund/abatement
amount from Form DLG 57 Line 11,
1. Please Note: Pursuant to Article X, Section 3 of the Colorado Constitution, if the taxing entity is in more
tha one county. as with all levies, the abatement levy must be uniform throughout the entity's boundaries
and certified the same to each county. To calculate the abatement/refund levy for a taxing entity that is
located in more than one county, first total the abatement/refund amounts reported by each county
assessor, then divide by the taxing entity's total net assessed value, then multiply by 1,000 and round
down to the nearest three decimals to prevent levying for more revenue than was abated/refunded, This
results in an abatement/refund mill levy that will be uniformly certified to all of the counties in which the
taxing entity is located even though the abatement/refund did not occur in all the counties.
N Other (DLG 70 Page 1 Line 7) —Report other levies and revenue not subject to 29-1-301 C.R.S. that were not
reported above. For example: a levy for the purposes of television relay or translator facilities as specified in
sections 29-7-101, 29-7-102, and 29-7-105 and 32-1-1005 (1) (a), C.R.S.; a voter -approved fire pension levy; a
levy for special purposes such as developmental disabilities, open space, etc.
Page 4 of 4 DLG 70 (Rev.6/(6)
41
LEASE -PURCHASE SUPPLEMENTAL SCHEDULE TO THE
ADOPTED BUDGET (29-1-103(3)(D), C.R.S.
BUDGET YEAR 2019
The Supplemental Schedule must present information separately for all lease -purchase
agreements involving real property and all lease purchase agreements for non -real
property.
I. REAL PROPERTY LEASE -PURCHASE AGREEMENTS:
Description of real Property Lease -Purchase:
Lease of Library Facilities:
Year Amount
Farr Library, 1939 61S` Avenue, Greeley, CO. 80634
August 31, 2010 Refunding April 1, 2001
Total amount to be expended for all Real Property
Lease -Purchase Agreements in Budget Year. 2019 $ 1,112,400
Total maximum payment liability for all Real Property
Lease Purchase Agreements over the entire terms of all
such agreements, including all optional renewal terms:
$ 1,112,400
II. ALL LEASE -PURCHASE AGREEMENTS NOT INVOLVING REAL PROPERTY
Description of Lease -Purchase Item(s):
Description of Lease -Purchase Agreement(s):
Year Amount
Total amount to be expended for all Non -Real Property
Lease Purchase Agreements in Budget Year: 20 $
Total maximum payment liability for all Non -Real Property
Lease Purchase Agreements over the entire terms of all such
Agreements, including all optional renewal terms:
42
2019
Capital
Improvement
OVERVIEW OF CAPITAL IMPROVEMENT PROGRAM PROCESS
It is the practice of the High Plains Library District (HPLD) to develop, maintain, and revise
when necessary a continuing Capital Improvement Program (CIP). The CIP covers a five-
year planning horizon, identifying infrastructure and facility projects that the District plans to
undertake.
Defining a Capital Improvement
To be included in the CIP, projects need to meet one of the following criteria:
• Construction of a new District asset or expansion of an existing District -owned facility,
including preliminary planning and surveys, cost of land (if applicable), staff and contractual
services for design and construction, and related furnishings and equipment.
• Initial acquisition of a major equipment system, which will become a District asset that has a
cost of $10,000 or more and a useful life of at least three years.
• Major renovation or rehabilitation of an existing District -owned facility that requires an
expenditure of $10,000 or more and will extend the life of the original District asset.
Exceptions have been made for inclusion of a few projects that do not meet the above
criteria to make them more visible to the public and the HPLD Board of Trustees (BOT).
Steps from Submittal to Approval
The CIP process begins with the District's annual Budget kick-off meeting with all Directors
and Managers. The Directors and Managers are given the months of July and August to
develop their CIP requests and review future year requests based on their assessment of
needs. The 2019 - 2023 Program includes projects that are pay-as-you-go funded with
operating funds and allocation of fund balance. The Finance Department reviews all
requests for funding availability and reasonableness.
Summary of Expenditures and Funding
The approved five-year CIP for Fiscal Years 2019 through 2023 totals approximately $23.6
million. The 2019 budget includes funds to purchase a Bookmobile for Outreach and
expand, remodel, and improve district -owned facilities. Funding will be from 2019 revenue
and the fund balance in the General Fund.
Impact on the Operating Budget
The completion of many projects is the beginning of recurring costs for the operating budget.
All projects included in the first year of the Capital Program are funded in the 2019
recommended budget. Projects included in the subsequent years (2020-2023) will be
approved by the BOT in concept only. The Program will be updated annually to address
specific needs as they arise or as the BOT goals and policies change.
Thus, it is important for the reader to understand that the District's BOT is not committing
funds for any projects beyond the 2019 year.
Capital Improvement Program
Lpocatiio{n / Iltem Description 2019 I 2020 2021 2022 2023
"" •r.--"-"7,7`,. r G� ' 'z,' ^d'..-- n 7 ,; .. 2+z' dN+ ,1.,, P'�'^�r`:�'
'o..Z.Fs..as,_ '"E,..,, x ->, N
BCP-1 and 2 boiler circulating in line pumps
. ,�.th
$ 12,000
c r ew«� ... ..
Total
$ - $ 12,000
$ -
$ - I$
T ;n. ter.. k�'�
B *� ; '�..z"r i 4,.''�i`." L0
CP Lighting Updgrade
$ 7,500
�_
CP Exterior Letters
$ 2,300
CP Garage Ramps
$ 13,500
CP Garage Exhaust Fan
$ 7,000
CP Apple Carpet
$ 4,000
CP Apple Mural and Paint
$ 2,000
Ergonomic sorter bins
$ 6,300
RTU 4 and RTU 5
$ 24,000
Condensing Unit 1 and 2
$ 8,000
DHW1 and DHWP1 - hot water heater and recirculation pump
$ 14,000
Insulate exposed ductwork on roof
$ 61,000
Repair/Reseal/Repaint parking lot
$ 11,000
P-2 Hot water system pump
I
$ 16,000
Total J$
21,600
$ 128:000I$
11,000
-"
$ 16,000
$ -
�" .L`,"..- "`1" ` 'i i.�., ,,�. �'° `, i'� ; 1 r� <� �'
,_ n c''' Y^ _'°
b5. ;3.t..b~_`,,.,:a ,
-""'
e
— ,
New Tech Eqpt (Computer, Phone, Server )
$ 80,000
$ 30,000
_ _}:.
$ 30,000
$ 30,000
Repair, replacement & new equipment
$ 70,000
$ 70,000
Repair, replacement & new equipment Collection Resources
$ 30,000
DSS Exterior letters and stucco repair
$ 15,000
Truck lift
$ 3,500
DSS Water Heater
$ 8,000
DSS RTU 5, 6,7, and 8
$ 56,000
Carpet replacement
$ 50,000
DSS Roof
$ 85,000
Branch carpet and cabeling
$ 15,000
DHWP-1 Domestic hot water recirculation pump
$ 2,000
CU1 Condensing Unit
$ 8,000
Repair/Reseal/Repaint parking lot
$ 11,000
Insurance deductible expenditures
$ 20,000
Special projects (Facilities)
$ 10,000
$ 10,000
$ 10,000
Special projects (IT)
$ 50,000
$ 50,000
$ 50,000
$ 50,000
Total
�' -s.'; � ,qh -. '"��eYs "t":.
$ 283,500
-K -
j $ 308,000
$ 98,000
$ 90,000
$ 64,000
14 o i - �,'"` .. � Y.. r � n .v^.� .*k
i ��.. f -_.._ : ' -_ yr. ti �_
,. r' x i ' _ Fa*'
- �:.:...
s o -c
`. '.:a.-..1.,
err` aa;
�
^..,+.�`-- „' ° fp.?.-e
a ;, ?,:4...
_.._
BCP-1 and 2 Boiler circulating in line pump
,L
$ 8,000
... _:
.., .I. � 5,
HWP-1 and 2 Heating coil in line pump
$ 4,000
RTU-1 and 2 I
$ 474,024
Total I
�
S
$ 12,000
$
$ 474,024 $ -
It
e�� Ay is f — t �er
�! - - 0 • • -1 4,
c i s amrM, _ �, a" `:
ww!�^r-++�••
\^ F`a n sTi"'. ..--771—
't^-".'rf-
7.
, .-".4,.T..- .-
rt �;-S�...v—:
� .
Repair/Reseal/Repaint parking lot
y ,
$ 11,000
.zY.�T�, �,
Motion Light / Exhaust Fan Sensors
$ 1,500
LED light fixture upgrades
$ 5,000
DHW1 and DHWP1 - hot water heater and recirculation pump
$ 14,000
CU1 Condensing Unit
$ 4,000
Meeting Room Carpet
6,000
2 Pumps for hot water system
$ 32,000
3 Exhaust fans
$ 7,400
Total
$ 11 000
$ 30,5G0
$ -
$ 39,400
�Y �,� 9 ,.,;,y'., �.fYf..'.. r�`'1..... _�` "<T " � i- 'J 4i`°sTa .. '"�,"
-. "}
_. ,y,r,.tc—• '� 0'..0__1_,— �'`.-
�� '1.iPvz' A SN'^.u�. s� `«t
1f �
aM.,
Backsplash, counter, microwave
�w,Lrt$Y
$ 3,000 I
,.,
Cement rework
$ 10,000
Painting
$ 22,000
Total
$ 13,000 I $ 22,000
u 7 Sao rsNr4
�> _......t�,? `�s''%' `s'ti°',,,7'.-------77-77. 's�m°�.h s..
Outreach Vehicle Bookmobile 290,00 T
is :,74-,...y7----727-,-- +-3t_ ' �3 :' , ^�x i.edd ric�v as. ' te a_- vra atJ ,�r 4 , �,
_ ;
Construction, Addition, Expansion, Remodel, and Improvement
$ 21,650,000
Grand Total
$ 22,269,100
$ 512,500 I $ 109,000 I $ 580,024 $ 103,400
45
Capital Improvement Program
H
Equipffurniture > $5k:
Outreach
Vehicles
_
$ 290,000
Ergonomic sorter
bins
$ 6,300
Truck
lift
$ 3,500
Sub
total
$ 299,800
New Computers & Other
Technology:
IT
projects
$ 50,000
Repair,
replacement
& new equipment
$ 80,000
1
Repair,
replacement
& new equipment
Collection
Resources
$ 30,000
Sub total
$ 160,000
Capital
Improvements:
Construction,
Addition,
Expansion,
Remodel,
and Improvement
$ 21
650,000
Farr improvements
$ 11,000
Branch
carpet
and cabeling
$ 15,000
Insurance
deductible
expenditures
$ 20,000
DSS exterior
letters
and stucco repair
$ 15,000
Repair,
replacement
& new equipment
$ 70,000
Centennial
Park improvements
$ 15,300
Riverside
improvements
$ 13,000
Sub total
$ 21,809,300
Total
Capital
P
outlay
$ 22.269,100
Equip/furniture
> $5k
$ 299,800
New Computers
& Other
Technology
$ 160,000
Capital
Improvements
$ 21.809,300
$ 22,269,100
I
■ Equip/furniture > 55k
■ New Computers & Other Technology
-
Capital Improvements
46
2019
Department
Budgets
101
-xxxx-50-01
Board
of
Trustees
Actual
YTD
Budget
- Adopted
Planned
Expense
Account
2017
6/30/18
2018
2019
2020
_
6220 •
Minor
Equipment/Furniture
<$5k
6221
•
E -book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
I
93
499
6250 •
Bib
Processing
Supplies
6310
•
Postage
6320
•
Printing
6340
•
Memberships
600
300
300
6345
•
Public
Relations
6358 •
Programs
`
6362
Electric
f
•
6364
• Water
and
sewer
6365 • Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
pI
maint.,
replacement
pace
ent
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
1,093
1,631
1,000
2,000
2,000
6396 •
Meetings
g
1
065
2 532
1,280
2, 500 1
1,530
6397 • Out
-of
-House
Training
& Conferences
680
1,000
500
500
6480
• Software
6495 • Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6940
•
Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954 •
New
Computers
& other
technology
Total
2,251
5,342
3,880
5,300
4,330
48
[01-xxxx-50-02
Executive
Director
Actual
YTD
Budget
Adopted
Planned
Expense
Account
2017
6/30/18
2018
_. 2019_
_
_2020_
6220 •
Minor
Equipment/Furniture
45k
150
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
158
6250 •
Bib
Processing
Supplies
6310
•
Postage
6320 •
Printing
6340
•
Memberships
150
69
360
360
360
6345 •
Public
Relations
6358 •
Programs
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
_
6369 •
Disposal
Services
6379 •
Professional
Contracts
6,997
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382
Repair
•
maint.
-
building
6384 • _
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394
-
Travel
and
M
Mileage
361
(124)
1,500
1,500
2,000
6396 •
Meetings
128
152
600
600
600
6397 •
Out
-of
-House
Training
& Conferences
300
300
300
6480 •
Software
6495 •
Other
Expense
6510
•
Insurance
6520 •
E
Equipment _
Rentals
6940 • Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
Total
7,794
97
2,760
2,760 '
3,410
49
01-xxxx-50-03
Associate
Directors
Actual
YTD
Budget
2018
Adopted
2019
Planned
2020
2017
6/30/18
Expense
Account
6220 •
Minor
Equipment/Furniture
<$5k
2,224
'
50
50 �
100
6236 •
Janitorial
supplies
6249
•
Operating
supplies
75
225
307
75
6250 •
Bib
Processing
Supplies
6310
•
Postage
6320 •
Printing
6340 •
Memberships
360
450
515
515
6345
•
Public
Relations
6358 •
Programs
4,647
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 • Disposal
Services
6379 • Professional
Contracts
6380 • Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
- on
-tine
computer
6389 •
Repair
maint.
- other
equipment
6394
• Travel
and
Mileage
577
529
1,163
1,335
1,335
6396 •
Meetings
100
75
75
75
6397 •
Out
-of
-House
Training
& Conferences
1
6480 •
Software
6495 •
Other
Expense
1,500
1,500
6,500
6510
•
Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to Buildings
6952 • Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
Total
8,215
529
3,313
3,550
8,750
50
01-xxxx-10-00
Centennial
Park
Actual
YTD
Budget
Adopted
Planned
Expense
Account
2017
6/30/18
2018
2019
2020
6220 •
Minor
Equipment/Furniture
<$5k
3,012
220
6,000
5,600
6,000
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249
•
Operating
supplies
13,405
8,589
18,000
16,081
17,982
6250 •
Bib
Processing
Supplies
6310
•
Postage
54 I
49
352
170
170
6320 •
Printing
1
6340 •
Memberships
150
221
500
450
450
6345
•
Public
Relations
6358 •
Programs
6362 •
Electric
39,469
13,881
39,320
40,708
42,744
6364 •
Water
and
sewer
2,762
1,140
2,880
2,989
3,109
i
6365 -
Natural
gas
2,890
1,431
3,753
, 3,853
4,007
6367 •
Phones
6369 •
Disposal
Services
3,329
1,892
3,646
3,797
3,949
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
530
6384
•
Repair
maint.
-
vehicles
I
6385 •
Repair
maint.
-
office
equipment
495
500
500
500
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
495
6394 •
Travel
and
Mileage
804
238
999
999
1,998
6395 •
In
-House
Training
6396 •
Meetings
152
125
240
240
240
6397 •
Out
-of
-House
Training
& Conferences
6480 •
Software
6495
•
Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6952 •
Equip/furniture-over
$5000
3,031
6,300
6954 _
•
New
Computers
& Other
Technology
6980 - Capital
improvements
8,380
Total
75,432
31,312
76,190
81,687
81,149
51
01-xxxx-15-00
Farr
Actual
YTD
Budget
Adopted
Planned
Expe
:
201-77
6/30/18
2018
2019
2020
ain
6220 •
Minor
Equipment/Furniture
<$5K
2,393
4,893
5,520
6,920
5,400
6236 • _
Janitorial
supplies
6249 •
Operating
supplies
9,918
3,625
11,430
11,430
11,430
6250 •
Bib
Processing
Supplies
6310
•
Postage
39
100
100
100
6320 •
Printing
6340 •
Memberships
100
100
250
250
250
6345
•
Public
Relations
6358 •
Programs
6362 •
Electric
58,319
19,898
56,144
58,134
61,040
6364
• Water
and
sewer
11,989
2,013
: 9,884
10,077
10,480
6365 •
Natural
gas
5,942
4196
10,919
11,255
11,705
6367 •
Phones
6369 •
Disposal
Services
3,393
2.006
3,923
4,083
4,247
6379 •
Professional
Contracts
1.017
493
1,160
1,160
1,160
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384 •
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
4,200
541
13,100
11,600
14,000
6394
• Travel
and
Mileage
g
310
561
522
522
522
6396 •
Meetings
70
200
300
300
6397 •
Out
-of
-House
Training
$ Conferences
6480 • Software
6495
•
Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6940
•
Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954
•
New
Computers
&
Other
Technology
6980 - Capital
improvements
Total
1
97,581
39,035
113,152
115,831
120,634
52
101
-xxxx-20-00 Carbon
Valley
xpense
Account
.
•ctua
2017
6/30/18
I
=u•get
2018
anne.
2020
• •opte•
2019
.
6220 •
Minor
Equipment/Furniture
<$5k
16,004
301
12,200
8,320
6221
•
E -book
Readers
6224 - CVRL
Foundation
Purchases
6236 • Janitorial
supplies
6249
• Operating
supplies
i
14,812
4,683
15,670
14,600
14,920
6250 •
Bib
Processing
Supplies
6310
•
Postage
102
-
100
6320 •
Printing
6340
•
Memberships
Public
558
650
400
400
6345 •
Relations
6358 •
Programs
6362 •
Electric
41,720
15,610
42,505
44,066
46,269
6364
• Water
and
sewer
6,042
1,277
I
2,922
3,045
3,166
6365 - Natural
gas
7,086
4,353
7,087
7,392
7,687
6367 • _
Phones
6369 • Disposal
Services
6,097
3,792
5,957
6,260
6,511
6379 •
Professional
Contracts
10,758
6,087
12,900
17,420
16,420
6380 • Gasoline,
Motor
Oil,
Lubricants
6382 •
Repjr
maint.
- building
6384
•
Repair
maint.
- vehicles
6385 -
Repair
maint.
- office
equipment
i
6387 -
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
- on-line
computer
6389 •
Repair
maint.
- other
equipment
J
5,000
6394
and
Mileage
2,445
824
2,588
2,453
2,453
.
Travel
6396 •
Meetings
9
t
49
_
333
260
444
444
6397 • Out
-of
& Conferences
Training
-House
6480
- Software
6495
• Other
Expense
6510
• Insurance
6520 • Equipment
Rentals
6940 • Improvement
to
Buildings
g
s
6952 •
Equip/furniture-over
$5000
6954
•
New
computers
& other
technology
I
6980 - Capital
improvements
6986 - Opening
Day Collection
Total
105,673
37,260
102,739
109,400
98,370
53
01-xxxx-30-00
Lincoln
Park
Expense
Account
Actual
2017
YTD
6/30/18
I Budget
2018
Adopted
2019
Planned
2020
6220 •
Minor
Equipment/Furniture
<$5k
4,173
180
12,132
12,221
12,000
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249
•
Operating
supplies
12,271
5,985
12,000
13,000
14,400
6250 •
Bib
Processing
Supplies
6310
•
Postage
50
142
142
152
6320 •
Printing'
6340
•
Memberships
100
1 65
250
250
250
6345
-
Public
Relations
6358 •
Programs
6362 •
Electric
9,202
.
12.323
12,940
13,586
6364
•
Water
and
sewer
813
698
726
755
6365 •
Natural
gas
1,704
1,216
1,259
1,310
6367 •
Phones
6369 •
Disposal
Services
2,164
1,008
531
628
653
6379 • Professional
Contracts
43,437
21,026
48,996
48,996
53,828
6380 - Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
2,800
1,000
1,000
6387 • Repair,
maint.,
replacement
/ computer
6388 • Repair
maint.
-
on-line
computer
6389 • Repair
maint.
-
other
equipment
6394
•
Travel
and
Mileage
315
131
440
550
580
6396 •
Meetings
284
149
300
300
360
Out
6397 -
-of
-House
Training
&Conferences
6480
• Software
6495
- Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6530 -
Lease
/
Rent
Expense
49,560
6952 •
Equip/furniture-over
$5000
6954
•
New
computers
and
other
technology
6980 - Capital
improvements
Total
74,513
28,544
141,388
92.012
98,874
54
I01-xxxx-40-00
Outreach
Expense
Account
Actual
2017
YTO
6/30/18
Budget
2018
Adopted
2019
Planned
2020
6220 •
Minor
Equipment/Furniture
<$5k
1,358
(250L
5,000
31,000
5,000
6236 • Janitorial
supplies
6249 • Operating
supplies
7,062
6,421
7,855
15,780
7,855
6250 •
Bib
Processing
Supplies
6310
•
Postage
23
15
250
250
250
6320 •
Printing
6340 •
Memberships
25
303
800
1,100
800
6345
•
Public
Relations
6358 -
Programs
6362 -
Electric
6364
•
Water
and
sewer
6365 •
Natural
gas
6367 • _
Phones
6369 •
Disposal
Services
Professional
6379 •
Contracts
12,815
8,890
25,555
23,803
35,647
6380 •
Gasoline.
Motor
Oil,
Lubricants
4,815
2,582
16,000
16,000
16
000
6382 •
Repair
maint.
-
building
6384 •
Repair _
maint.
-
vehicles
12,566
I
7,773 '
34,000
26,000
I
28,000
6385 •
Repair
maint.
-
office
equipment
200
200
200
6387 •
Repair,
maint., _
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
81
6394 •
Travel
and
Mileage
3,203
3,039
6,000
12,000
6,000
6396 •
Meetings
1,390
798
300
1,500
300
6397
Out
•
-of
-House
Training
& Conferences
6410 _
•
Books
6480
•
Software
6495
•
Other
Expense
6510
• Insurance
6520 •
Equipment
R
Rentals
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
256,205
800,000
290,000
-
6954 •
New
computers
&
other
technology
6980 - Capital
improvements
Total
43,257
285,857
8 95, 960 ;
417,633
100,052
55
01-xxxx-71-00
Erie
Actual
- YTD
Budget
Adopted
Planned
Expense
Acca.j..it,
6/30/18
2018
2019
2020
. .„J2017
6220 •
Minor
Equipment/Furniture
<$5k
1,395
1,370
5,800
5,800
5,700
6221
•
E
-book
Readers
6236
•
Janitorial
supplies
6249
•
Operating
supplies
11,361
5,355
11,000
10,300
12,700
6250
•
Bib
Processing
Supplies
6310
•
Postage
100
100
150
6320
•
Printing
I
6340
•
Memberships
240
305
405
395
6345
•
Public
Relations
6358
•
Programs
6362
•
Electric
27,280
12,188
28,103
29,322
30,788
,
6364
•
Water
and
sewer
9,046
2,070
31346
3,545
3, 687
6365 •
Natural
gas
3,641
2,432
4,400
4,570
4,753
6367 •
Phones
6369 -
Disposal
p
Services
2 120
1
813
1
214
1
279
1
330
,
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
1-
6384
•
Repair
maint.
-
vehicles
}
6385 .
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
- on-line
computer
6389 • Repair
maint.
- other
equipment
3,905
1,538
2,750
2,750
5.100
6394 • Travel
and
Mileage
6396 •
Meetings
711
88
700 I
700
475
p
Out
Training
Conferences
6397 •
-of
-House
&
6480
•
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954
• New computers
& other
technology
6980 - Capital
improvements
Total
59,699
25,854
57,718
58,771
65,078
56
101-xxxx-72-00
Kersey
Library
Actual
YTD
Budget
Adopted
Planned
Expense
Account
2017
6/30/18
2018
2019
2020
6220 •
Minor
Equipment/Furniture
<$5k
1,907
5,400
5,400
1,000
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
114
36
3,400
3,400
4,325
6250 •
Bib
Processing
Supplies
1
6310
•
Postage
89
104
104
105
6320 •
Printing
6340
•
Memberships
100
100
100
6345 •
Public
Relations
6358 •
Programs
6362 •
Electric
6364
•
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
30
30
31
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384 •
Repair
maint.
-
vehicles
6385 •
Repair
maint. _
-
office
equipment
200
200
200
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 -
Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
363
448
800
800
6396 -
Meetings
230
230
230
6397 • Out
-of
-House
Training
&Conferences
6480
• Software
6495 • Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6530 • _
Lease
/
Rental
expense
15,600
15,600
15,600
6952 •
Equip/furniture-over
$5000
6954
•
New
computers
and
other
technology
6980 - Capital
improvements
Total
2,110
399
25,512
25,864
22,391
57
101
-xxxx-73-00
Riverside
Library
& Cultural
Center
Actual
1 YTD
6/30/18
Budget
2018
I Adopted
2019
1
Planned
2020
•
-
2017
.-:
.
a
6220 •
Minor
Equipment/Furniture<$5k
6,832
3,150
j___
6,850
6,850
6,850
6236 •
Janitorial
supplies
6249
•
Operating
supplies
10,474
4,017
12,200
12,200
12,050
6250 •
Bib
Processing
Supplies
6310
•
Postage
55
134
134
135
6320 •
Printing
6340 •
Memberships
141
186
400
400
400
6345
•
Public
Relations
6358 •
Programs
4,541
6362 •
Electric
17,041
15,074
15,528
16,305
6364 •
Water
and
sewer
3,905
345
6,680
6,713
6,982
6365 •
Natural
Gas
2,732
2,484
6,469
6,643
6,909
6367 •
Phones
6369 •
Disposal
Services
1,590
926
1,934
2,119
2,204
6379 •
Professional
Contracts
150
25,792
6380 • Gasoline,
Motor
Oil,
Lubricants
6382 • Repair
maint.
-
building
6384
-
Repair
maint.
-
bookmobile
+
6385 •
Repair
maint.
-
office
equipment
400
400
j
1
400
6387 •
Repair
maint.
-
computer
j
6388 •
Repair
maint.
-
on-line
computer
'
6389 •
Repair
maint.
-
other
equipment
6394 •
Travel
and
Mileage
1,955
858
1,102
2,200
2,200
6395 - In
House
Training
6396 •
Meetings
54 j
24
448
448
448
6397 • Out
of
House
Training
&
Conferences
-,_
6410
-
Books
6480
•
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6952 •
Equip/furniture-over
$5000
6954
•
New
computers
and
other
technology
6980 - Capital
Improvements
Total
44,779
16,681
51,691
53,6352
80,675
58
01-xxxx-50-51
Administration
Expense
Account
Actual 2017
YTD
6/30/18
I
Bu'Bget
2018
Adopted
20_-19
Planner"
2020
6136
- Workers
Compensation
59,486
25,380
80,000
80,000
85,000
6205 - Bank
Service
Charges
6220 •
Minor
Equipment/Furniture
<$5k
4,406
1,000
1,000
1,000
6236 •
Janitorial
supplies
6249
•
Operating
supplies
6,655
2,153
5,500
5,500
5,500
6250
•
Bib
Processing
Supplies
6310
•
Postage
62
27
300
300
300
6320 •
Printing
6340
•
Memberships
460
825
6362 •
Electric
23,535
7,641
19,683
20,447
21,469
6364 •
Water
and
sewer
6,976
1,522
4, 027
4,173
4,340
6365 •
Natural
gas
3,253
' 2,005
4,610
4,750
4,940
6367 •
Phones
6369 •
Disposal
Services
6,481
,
3,524
7,003
7,540
7,841
6378 -
High
Plains
RLSS
Courier
6379 •
Professional
Contracts
79,256
33,341
36,000
36,000
36,000
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 • _
Repair
maint.
-
building
6384 •
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement/
computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394 • Travel
and
Mileage
4,106
6395 -
In -House
Training
6396 •
Meetings
54
6397 •
Out
-of
-House
Training
& Conferences
6398 -
Treasurer's
fee
403,494
405,696
433,787
544,850
555,747
6410
-
Books
6425 -
Periodicals
Y
6480
•
Software
6495 •
Other
expense
31
60
6510
- Insurance
--_-
59,806,
50,208
70,000
75,000
80,000
6520 •
Equipment
Rentals
6530 • Lease
/
Rental
expense
10
10
'
10
6952 - Equipment
/
furniture
over $5,000
6954
• New Computers
& other
technology
70,000
6980 - Capital
improvements
49,560
18,447
70,000
6985 -
Lease debt
service
1,104,216
31,875
1,115,750
165,000
Total
1,807,677
586,864
1,847
670
11014,570
802,147
59
01-xxxx-50-53
Community
Relations
and
Marketing
Actullik
YID
Budget
Adopted
-
Planned
Expense
Account
2017
6/39/18
2018
2019
202
.. ..
;.,
6220 • Minor
Equipment/Furniture
<$5k
3,172
700
I 3,650 800
6221 • E
-book
Readers
6236 • Janitorial
supplies
6249
• Operating
supplies
15,518
647
22,850
20,850
27,800
6250 •
Bib
Processing
Supplies
6310
•
Postage
j 116
4
200
200
300
6320 •
Printing
7,198
269 T
18,800
17,400
17,900
6340 •
Memberships
1,608
590
2,175
2,225
2,280
6345 •
Public
Relations
55,465
19,678
78,050
79,224
64,825
6358 •
Programs
66,592
34,727
75,000
84, 000
79,000
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
28,273
10,804
51,900
39,450
47,400
,
6380 •
Gasoline,
Motor
Oil,
Lubricants
4,000
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
4,500
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
___
6394
•
Travel
and
Mileage
1,061
476
1,250
1,250
1,700
6396 •
Meetings
222
32
500
500
r
500
6397 Out
Training
•
-of
-House
& Conferences
77
6480 • Software
6495
• Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940
•
Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6987 - Construction
- Graphics
`
Total
179,302
67,227
251,425
257,249
242,505
60
101
-xxxx-50-54 - Information
Technology
and
Innovation
Actual
YTD
Budget
Adopted
Planned
Expense
Account
2017
6/30/18
2018
2019
2020
6220 •
Minor
_
<$5k
1,414
273
1,250
1,250
! 1,250
6240
-
Supplies
Resale
-
Flash
Drives
6249
•
Operating
supplies
1,975
642
2,200
2,200
2,200
6250 •
Bib
Processing
Supplies
6310
•
Postage
100
100
100
6320 •
Printing
6340 •
Memberships
889
660
830
830
830
6345 _
•
Public
Relations
6358 • _
Programs
6362 •
Electric
6364
•
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
169,178
121,944
223,211
253,585
223,211
6369 •
Disposal
Services
222
60
250
250
6379 •
Professional
Contracts
19,212
4.663
27,650
25,200
40,000
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 -
Repair
maint.
-
building
*-
6384
•
Repair
maint.
-
bookmobile
6385 -
Repair
maint.
-
office
equipment
j
132,881
61,744
145,577
147,162
152,856
6387 •
Repair,
maint.,
replacement
/ cor pute
367,620
61,043
276,125
413,975
391,375
6388 •
Repair
maint.
-
on-line
computer
86,943
6,830
176,895
183,881
176,895
6389 •
Repair
maint.
-
other
equipment
11,849
3,359
15,000
15,000
15,000
6394
•
Travel
and
Mileage
2,924
618
3,575
3,575
3,000
6395 - In
-House
T
Training
6396 •
Meetings
25
79
150
150
150
6397 •
Out
-of
_
-House
Training
& Conferences
6480
Software
•
219.546
115,126
267,887
276,010
267,887
6495
•
Other
Expense
6510
•
Insurance
l
6520 •
Equipment
Rentals
6952 •
Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
9,042
1,169
60,000
I 130,000
70,000
6980 • Capital
Improvements
6985 •
Lease
Total
1,023,720
378,210
1,200,700
1.453,168
1,344,754
61
IO1-xxxx-50-55
Human
Resources
Actual
- YTD
Budget
Adopted
Planned
I
I
Expense
Account
- - -
2017
6/30/18
2018
2019
2020
6220 •
Minor
Equipment/Furniture
<$5k
818
i 800
1,500
I 1,500
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
2,688
207
1,313
1,313
1,313
6250 •
Bib
Processing
Supplies
6310
•
Postage
30
21
50
50
50
6320 •
Printing
6340 •
Memberships
6,237
253
6,414
6,714
6,714
6345
•
Public
Relations
1,839
4,690
10,050
14,586
14,850
6358 •
Programs
121
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 .
Professional
Contracts
48,193
19,643
107,292
67,422
53,832
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384 •
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
6387 .
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6393 -
Tuition
Reimbursement
44,466
12,572
25,000
30,000
30,000
6394
• Travel
and
Mileage
2,307
1,316
1,400
3,000 I
3,250
6395 -
In
-House
Training
19,957
5,865
36,200
55,000
94.500
6396 •
Meetings
20
1,000
1,000
1,200
Out
_
63,500
68,500
6397 •
-of
-House
Conference
&
Meetings
g
24
24,035
34,538
31,000
6480
•
Software
6495
•
Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6940 • Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
Total
150,711
79,105
220.519
244,085
275,709
62
101
-xxxx-50-56
Finance
Expense
Account
Actual
2017
YTD
6/30/18
Budget
2018
Adopted
2019
Planned
2020
6205 -Bank
Service
Charges
3,357
1,556
3,780
2,100
2,100
6220 •
Minor
Equipment/Furniture
<$5k
589
689
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
438
155
1,400
700
725
6250 •
Bib
Processing
Supplies
6310
•
Postage
581
294
1,100
750
765
6320 •
Printing
6340 •
Memberships
1,017
1,000
1,035
1,035
6345
•
Public
Relations
6358 •
Programs
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 • _
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
60,505
35,830
64.535
63,635
64,535
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384 •
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
6387 • _
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394
•
Travel
and
Mileage
517
121
401
404
420
6396 •
Meetings
6397 •
Out
-of
-House
Training
& Conferences
6480
•
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940
•
Improvement
to Buildings
6952 •
Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
Total
66.415
38,545
72,905
68,624
69,580
63
01-xxxx-50-57
Foundation
Actual
YID
Budget
Adapted
Manned
Expense
Account
2017
6/30/18
2018
2019
2020
6220
Minor
Equipment/Furniture
•
<$5k
6221
•
E
-book
Readers
6236 • Janitorial
supplies
6249
• Operating
supplies
237
2,500
500
500
6250 • Bib
Processing
Supplies
6310
•
Postage
82
18
500
500
500
6320 •
Printing
2,000
2,000
2,000
6340 •
Memberships
1,205
290
1,680
2,305
2,305
6345 _
•
Public
Relations
85
2,500
2,500
2,500
6358 •
Programs
6362 •
Electric
6364
•
Water
and
sewer
-
i
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint..
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
m
maint.
-
other
equipment
6394
•
Travel
and
Mileage _
823
297
840
1,680
1,680
6395 - In
-House
T
Training
6396 -
Meetings
80
1,000
1,430
1,430
Out
6397 •
-of
-House
Training
& Conference
166
2,000
3,300
2,700
6480
• Software
1
6495
• Other
Expense
219
250
250
250
6510
• _
Insurance
6520 •
Equipment
Rentals
6940 •
Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954
•
New Computers
& other
technology
Total
2,812
690
13,270
14,465
13.865
64
01-xxxx-50-58
Facilities
Services
Actual
YTD
Budget
Adopted
Planned
Expense
Account
2017
6/30/18
2018
2O19
2020
6220 • Minor
Equipment/Furniture
<$5k
1,000
1,500
1,800
6221
•
E
-book
Readers
6236 • Janitorial
supplies
37,307
18,949
49
000
49
000
49,000 00
6249
• Operating
supplies
39
6250 •
Bib
Processing
Supplies
6310
•
Postage
6320
•
Printing
6340
•
Memberships
359
379
500
500
500
6345
•
Public
Relations
6358 •
Programs
167
6362 •
Electric
6364
• Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
350,864
151,278
343
300
373,700
4 3 3, 800
6380 •
Gasoline,
Motor
Oil,
L
Lubricants
1,856
761
2,500
2,500
2,500
6382 •
Repair
maint.
-
building
181,656
193,783
219,172
228,752
196,400
6384 • Repair
maint.
-
vehicles
653
2,500
2,500
2,500
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
4,441
2,580
° 6,000
6,000
6,000
6396 •
Meetings
6397 Out
•
-of
-House
Training
& Conferences
•
6480
• Software
6495
• Other
Expense
6510 •
Insurance
6520 •
Equipment
Rentals
1,000
1 000
1,000
6940 •
Improvement
to Buildings
6952 .
Equip/furniture-over
$5000
6,575
3,500
6954
•
New
Computers
& other
technology
6980 • Capital
Improvements
9,60O
767,839
7,577,350
21.7
39, 300
442,500
Total
593,517
1,135,569
8.202,322
22.408
.
252
1,046,000
65
01-xxxx-50-59
Collection
Resources
Expense
Account
ctual
2017
YID
6/30/18
Budget
2018
Adopted
2019
r Planned
2020
914
3,500
3,500
3,500
6220 •
Minor
Equipment/Furniture
45k
845
E
6221
•
-book
Readers
6236
•
Janitorial
supplies
-
6249
•
Operating
supplies
10,719
6,491
12,300
12,500
12,300
6250
•
Bib
Processing
Supplies
lies
153,258
52,796
205 636
159
821
205 636
,
!
6310
•
Postage
20,803
10,312
33,950
36,825
34,025
6320
•
Printing
6340
•
Memberships
225
500
500
500
6345
•
Public
Relations
6358
• Programs
6362
• Electric
6364
• Water
and
sewer
6365
• Natural
gas
6367
•
Phones
6369
• Disposal
Services
236,564
433,602
452,427
440,602
6379
• Professional
Contracts
320,710
6380
• Gasoline,
Motor
Oil,
Lubricants
6382
•
Repair
maint.
-
buildirig
6384
•
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/
computer
6388 •
Repair
maint.
-
on-line
computer
6389 • Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
6,595
4,522
9,400
12,625
9,400
6396 •
Meetings
235
65
500
300
500
6397 • Out
-of
-House
Training
& Conference_
s
6410
-
Books
529,395
258 880
598,000
574,500
585,000
6425
-
Newspapers
&
Periodicals
46,500
51,850
28,711
46,500
55,000
6430
-
Ebooks
100,000
142,467
42,757
100,000
1 150,000
6460
-
Compact
Discs
45,000
4.0,117
9,554
45,000
45,000
6480
•
Software
-
6490
-
DVD/BluRay
175,000
122,715
51,255
175,000
: 175,000
6495
•
Other
Expense
484,500
6496
-
Electronic
resources
400,019
274,050
484,000
606,000
6500
•
Platform
Fees
18,712
600
18,850
12,850
25,350
6510
•
Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 • Equip/furniture-over
$5000
6954
• New
Computers
& other
technology
36,934
r
60,000
30,000
6986 - Opening
Day Collection
2,167,813
Total
1,855,599
977,471
2,226,738
2,326,848
66
2019
Budget String
Coding
Budget String Coding - Numeric Sort
The following format is used for coding expenses for purchase order requisitions and for future
budgeting:
Fund
Expense Location Department Project
00 - 0000 - 00 - 00 - ❑❑❑❑
Definitions:
• Fund: A fiscal and accounting entity with a set of accounts recording revenues and
expenditures of the entity.
• Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to
benefit the current fiscal period.
• Location: Various branch location or member library designations associated with a two -
digit code.
• Department: A two -digit code associated with District Support Services departments.
• Project: A four -digit code associated with special expenditure categories.
Coding Examples
Example One: 01-6220-50-51
01=General Fund 6220=Minor Equipment 50=District Support Services 51=Administration
Example Two: 01-6249-10-00
01=General Fund 6249=Operating Supplies 10=Centennial Park 00=No Department
Example Three*: 01-6358-10-00-1001
01=General Fund 6358=Programs 10=Centennial Park 00=No Department
1010=Centennial Park Programs
*In most instances you will not need to code for projects unless you have expenses specifically related to
an item on the project list.
68
Schedule of Budget Codes
Fund
Expense
Location Department Project
00 - OOE:1O - 00 - 00 - ❑❑❑❑
Location Codes
10 Centennial Park
15 Farr
20 Carbon Valley
30 Lincoln Park
40 Bookmobile
50 District Support Services
70 Ault (Northern Plains)
71 Erie
72 Kersey Library
73 Riverside Library & Cultural Center
75 Eaton
80 Fort Lupton
85 Hudson
90 Johnstown (Glenn A. Jones)
95 Platteville
00 High Plains Library District
Department Codes
00 None
01 Board of Trustees
02 Executive Director
03 Associate Director
51 Administration
53 Public Information
54 Information Technology
55 Human Resources
56 Finance
57 Foundation
58 Facility Services
59 Collection Resources
65 Virtual Library
Program/Professional Contracts/Project Codes
Programs
1010 Centennial Park
1015 Farr
1020 Carbon Valley
1030 Lincoln Park
1071 Erie
1072 Kersey
1073 Riverside Library & Cultural Center
8001 Outreach
Projects
2012 Riverside Library & Cultural Ctr.
2013 Lincoln Park
2014 Energy Performance
3513 Interlibrary Loan system
8501 Spell Grant
69
Professional Contracts
5010 Centennial Park
5015 Farr
5020 Carbon Valley
5030 Lincoln Park
5071 Erie
5072 Kersey
5073 Riverside Library & Cultural Ctr.
8002 Outreach
6000 Tax Distribution to Member Libraries
6010 Contingency /An amount budgeted for
expenditures that cannot be foreseen and planned
for in the budget process because of an
occurrence of an unusual or extraordinary event.
6105 Third Party Health Insurance Payment i
Insurance payment for COBRA insurance
coverage.
6110 Salaries / Wages paid to employees who are
employed by the District.
6112 Life/Disability Insurance / Premium paid for
short-term and long-term, life and disabaity
insurance coverage.
6136 Worker's Compensation / Premium paid for
worker's compensation insurance policy to provide
medical care to employees in the case of a work
related accident.
6137 Dental Insurance / Premium paid for dental
insurance coverage as elected by employees.
6138 Medical Insurance / Premium paid for
medical insurance coverage as elected
by employees.
6139 Vision Insurance / Premium paid for vision
insurance coverage as elected by employees.
6140 Social Security / Social Security taxes paid
by the District on the employees' behalf.
6144 Retirement/401A/457 Expense / Employee
paid contribution to the 401A mandatory and 457
elective retirement plan.
6145 Legal Shield / Employee paid Legal
Services.
6146 Medicare i Federal withholding contribution
as part of social security program.
6148 Federal Unemployment Taxes / Amounts
paid by the District to provide unemployment
compensation benefits for employees.
6149 State Unemployment Taxes /Amounts paid
by the District to provide unemployment
compensation benefits for employees.
6200 Retirement — Employer Contribution /
Amount paid by District to match employees'
contribution to the 401A retirement plan.
6203 Fees — Other / Miscellaneous fees.
6205 Bank Services Charges / Fees paid for bank
services.
70
6220 Minor Equipment / items costing less than
$5000, such as VCRs, projectors, televisions,
display units and typewriters.
6221 E Readers / Kindle Fires and IPads.
6224 Foundation Purchases / Items purchased
by the District that the Foundation has approved for
funding.
6236 Janitorial Supplies / Items used to clean
and supply facilities, such as floor finish, stain
remover, toilet tissue, paper towels, hand soap,
and vacuum bags.
6249 Operating Supplies / Items such as pens,
paper, tape, scissors, desk accessories, binders,
paper clips, security cases, seasonal decorations,
break room supplies, and craft supplies. Items
costing $100 and less.
6250 Tech Processing Supplies / Items
purchased for processing library collection items.
6310 Postage / Mailing costs for sending letters
and packages.
6320 Printing / Printing and copying of materials
for internal or external use.
6340 Memberships / Payment of membership
dues to professional organizations.
6345 Public Relations / Advertising expenses,
including recruitment ads, newspaper publications
and promotional items.
6358 Programs / Expenditures to promote and
conduct programs such as Summer Reading,
National Library Week and Children's Read Week.
May include prizes, arts and crafts, supplies,
decorations and refreshments.
6362 Electric / Expenditures for electrical services
provided by a public utility company.
6364 Water and Sewer / Expenditures for services
provided by public or private companies.
6365 Natural Gas / Expenditures for natural gas
services provided by a public utility company.
6367 Phones / Phone service charges paid to a
private utility company, including cell phones and
networking line connections.
6369 Disposal Services / Pick up and removal of
waste and recyclable materials.
6379 Professional Contracts / Payment for
services rendered by outside contractors
(organizations or individuals).
6380 Gasoline, Motor Oil, Lubricants / Expenses
for fuel and lubricants to operate District vehicles.
6382 Repair & Maintenance -Buildings / Materials
and supplies for the repair and maintenance of
District buildings. Includes light bulbs, paint,
lumber, and hardware supplies.
6384 Repair & Maintenance -Vehicles / Repair
and maintenance costs for District vehicles.
6385 Repair & Maintenance -Office Equipment /
Services, supplies and maintenance
agreements purchased to repair and maintain
office equipment, such as copy machines,
microfiche reader/printers and fax machines.
6387 Repair, Maintenance, Replacement -
Computer / Services, supplies and maintenance
agreements purchased to repair and maintain
computer equipment, such as monitors, central
processing units and printers. Also includes cost of
replacement computers.
6388 Repair & Maintenance -On-line Computer I
Cost of upkeep for the Dynix Horizon system.
6389 Repair & Maintenance -Other Equipment /
Services, supplies and maintenance agreements
purchased to repair and maintain any equipment
that is not otherwise classified.
6393 Tuition Reimbursement I Reimbursement
for classes taken by those employees continuing
their education.
6394 Travel & Mileage / Reimbursement for
mileage, parking, meals, and incidental
expenses incurred by a District employee when
conducting District business. This does not
include expenses incurred for conferences and
training.
6395 In -House Training / Costs of in-house
classes and seminars for staff needs.
6396 Meetings / Incidental expenses incurred
when hosting or attending meetings.
6397 Out -of -House Training & Conferences /
Expenses incurred for conference attendance, and
out -of -house training.
6398 Treasurer Fee / Fees paid to the county for
collection and distribution of property taxes.
6410 Books / Hardbound or softbound materials
purchased, not via a subscription.
6425 Periodicals / Printed materials purchased
with a subscription for magazines, newspapers, or
professional journals.
6430 E Books / Recorded audio materials in
cassette type form.
6460 Compact Discs / Recorded audio materials
including music in compact disk (CD) form.
6480 Software / Published software programs and
site licenses.
6490 DVD/Blue Ray / Recorded visual material in
DVD or Blue Ray format.
6495 Other Expense / Expenses not otherwise
classified.
6496 Electronic Resources / Subscription costs
for online databases.
6510 Insurance / Premiums paid for coverage of
bookmobiles, buildings, general liability and
Directors and Officers of the District.
6520 Equipment Rentals / Rental costs for
equipment rented by the District including
rentals of postage machine rental.
6952 Equipment/Furniture over $5000 1
Equipment or furniture items costing more
than $5000.
6953 RFID / Costs for the collection management
and inventory control system.
6954 New Computers & Other Technology /
Includes personal computers, monitors, printers,
and multi -functional equipment.
6980 Capital Improvements / Permanent repairs,
upgrades, remodel or improvements made to
enhance the appearance of a District building.
6985 Lease Payment / Payments made to lease
Library buildings. Debt service transfer for 2001
COPS and 2006 COPS.
6986 Opening Day Collection / Expenses
incurred in purchasing Library materials for
opening day inventory.
71
Budget String Coding - Alpha Sort
The following format is used for coding expenses for purchase order requisitions and for future
budgeting:
Fund Expense Location Department Project
DO - DODO - DO - DO - ❑❑❑❑
Definitions:
• Fund: A fiscal and accounting entity with a set of accounts recording revenues and
expenditures of the entity.
• Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to
benefit the current fiscal period.
• Location: Various branch location or member library designations associated with a two -
digit code.
• Department: A two -digit code associated with District Support Services departments.
• Project: A four -digit code associated with special expenditure categories.
Coding Examples
Example One: 01-6220-50-51
01=General Fund 6220=Minor Equipment 50=District Support Services 51=Administration
Example Two: 01-6249-10-00
01=General Fund 6249=Operating Supplies 10=Centennial Park 00=No Department
Example Three*: 01-6358-10-00-1001
01=General Fund 6358=Programs 10=Centennial Park 00=No Department
1001=Centennial Park Programs
*In most instances you will not need to code for projects unless you have expenses specifically
related to an item on the project list.
72
Schedule of Budget Codes
Fund Expense
Location Department Project
DO - DODO - DO - OD - ❑❑❑❑
Location Codes
10 Centennial Park
15 Farr
20 Carbon Valley
30 Lincoln Park
40 Bookmobile
50 District Support Services
70 Ault (Northern Plains)
71 Erie
72 Kersey Library
73 Riverside Library & Cultural Center
75 Eaton
80 Fort Lupton
85 Hudson
90 Johnstown (Glenn A. Jones)
95 Platteville
00 High Plains Library District
Department Codes
00 None
01 Board of Trustees
02 Executive Director
03 Associate Director
51 Administration
53 Public Information
54 Information Technology
55 Human Resources
56 Finance
57 Foundation
58 Facility Services
59 Collection Development
65 Virtual Library
Programs/Professional Contracts/Project Codes
Programs
1010 Centennial Park
1015 Farr
1020 Carbon Valley
1030 Lincoln Park
1071 Erie
1072 Kersey
1073 Riverside Library & Cultural Center
8001 Outreach - programming
Project
2010 Riverside Library & Cultural Ctr.
2013 Lincoln Park
2014 Energy Performance project
3513 Interlibrary Loan system
8501 Spell Grant
73
Professional Contracts
5010 Centennial Park
5015 Farr
5020 Carbon Valley
5030 Lincoln Park
5071 Erie
5072 Kersey
5073 Riverside Library & Cultural Ctr
8002 Outreach - professional contracts
Fund Code
01 General Fund /for the High Plains Library District
Expenditure Codes
6205 Bank Services Charges / Fees paid for bank for funding.
6410 Books / Hardbound or softbound materials
purchased, not via a subscription.
6980 Capital improvements /Permanent repairs, upgrades,
remodel or improvements made to enhance the appearance of a
District building.
6460 Compact Discs / Recorded audio
materials including music, in compact disk (CD) form.
6010 Contingency 1 An amount budgeted for
expenditures that cannot be foreseen and planned for in the
budget process because of an
occurrence of an unusual or extraordinary event.
6137 Dental Insurance i Premium paid for dental insurance
coverage as elected by employees.
6369 Disposal Services / Pick up and removal of waste and
recyclable materials.
6490 DVD/Blue Ray / Recorded visual material in DVD or Blue
Ray format.
6430 EBooks / Recorded audio materials in cassette type form.
6362 Electric / Expenditures for electrical services provided by a
public utility company.
6496 Electronic Resources / Subscription on-line databases.
6221 E Readers / Includes Kindle and (pads.
6952 Equipment/Furniture over $50001 Equipment or furniture
items costing more than $5000.
6520 Equipment Rentals / Rental costs for equipment rented by
the District including rentals of postage meter machines.
6148 Federal Unemployment Taxes / Amounts paid by the
District to provide unemployment
compensation benefits for employees.
6203 Fees — Other / Miscellaneous fees.
6224 Foundation Purchases / Items purchased by the District
that the Foundation has approved for funding.
6380 Gasoline, Motor Oil, Lubricants / Expenses for fuel and
lubricants to operate District vehicles.
6395 In -House Training / Costs of in-house classes and seminars
for staff needs.
6510 Insurance / Premiums paid for coverage of boolenobiles,
buildings, general liability and
Directors and Officers of the District.
6236 Janitorial Supplies / Items used to clean and supply
facilities, such as floor finish, stain remover, toilet tissue, paper
towels, hand soap, event, and vacuum bags.
74
6985 Lease Payment / Payments made to lease Library buildings.
Debt service transfer for
2001 COPS and 2006 COPS.
6145 Legal Shield / Employee paid Legal Services
6112 Life/Disability Insurance / Premium paid for short-term and
long-term, life and disability insurance coverage.
6138 Medical Insurance 1 Premium paid for medical costs for
insurance coverage as elected by employees.
6146 Medicare / Federal withholding contribution as part of social
security program.
6340 Memberships / Payment of membership dues to
professional organizations.
6396 Meetings / Incidental expenses incurred when hosting or
attending meetings.
6220 Minor Equipment i Items costing less than $5000, such as
VCRs, projectors, televisions, display units and typewriters.
6365 Natural Gas / Expenditures for natural gas services provided
by a public utility company.
6954 New Computers & Other Technology / Includes personal
computers, monitors, printers, and multi -functional equipment.
6986 Opening Day Collection / Expenses incurred in purchasing
Library materials for opening day inventory.
6249 Operating Supplies I Items such as pens, paper, tape,
scissors, desk accessories, binders, paper clips, security cases,
seasonal
decorations, break room supplies, and craft supplies. Items costing
$100 and less.
6495 Other Expense / Expenses not otherwise classified.
6397 Out -of -House Training & Conferences /
Expenses incurred for conference attendance and out -of -house
training.
6425 Periodicals / Printed materials purchased with a subscription
for magazines, newspapers, or professional journals.
6367 Phones / Phone service charges paid to a private utility
company, including cell phones and networking line connections.
6310 Postage / Mailing costs for sending letters and packages.
6320 Printing / Printing and copying of materials for internal and
external use.
6379 Professional Contracts / Payment for services rendered by
outside contractors (organizations or individuals).
6358 Programs / Expenditures to promote and conduct programs
such as Summer Reading, National Library Week and Children's
Read Week. May include prizes, arts and crafts supplies,
decorations and refreshments.
6345 Public Relations / Advertising expenses, including
recruitment ads, newspaper publications and promotional items,
6382 Repair & Maintenance -Buildings / Materials and supplies
for the repair and maintenance of District buildings. includes light
bulbs, paint, lumber, and hardware supplies.
6387 Repair, Maintenance, Replacement- Computer I Services,
supplies and maintenance agreements purchased to repair and
maintain computer equipment, such as monitors, central
processing units and printers. Also includes cost of replacement
computers.
6385 Repair & Maintenance -Office Equipment
Services, supplies and maintenance agreements purchased to
repair and maintain office equipment, such as copy machines,
microfiche reader/printers and fax machines.
6388 Repair & Maintenance -On-line Computer / Costs of
upkeep for the Dynix Horizon system.
6389 Repair & Maintenance -Other Equipment
Services, supplies and maintenance agreements purchased to
repair and maintain any equipment that is not otherwise classified.
6384 Repair & Maintenance -Vehicles / Repair and maintenance
costs for District vehicles.
6144 Retirement/401A/467 Expense / Employee paid contribution
to the 401A mandatory and 457 elective retirement plan,
6200 Retirement— Employer Contribution / Amount paid by
District to match employees' contribution to the 401A retirement
plan.
6110 Salaries / Wages paid to employees who are employed by
the District.
6140 Social Security / Social Security taxes paid by the District
on the employees' behalf.
6480 Software / Published software programs and site licenses.
75
6149 State Unemployment Taxes / Amounts paid by the District
to provide unemployment compensation benefits for employees.
6000 Tax Distribution to Member Libraries
6250 Tech Processing Supplies / Items purchased for
processing library collection items.
6105 Third Party Health Insurance Payment /
Insurance payment for COBRA insurance
coverage.
6394 Travel & Mileage / Reimbursement for mileage parking,
meals, and incidental
expenses incurred by a District employee when conducting District
business. This does not include expenses incurred for conferences
and training.
6398 Treasurer Fee / Fees paid to the county for collection and
distribution of property taxes.
6393 Tuition Reimbursement / Reimbursement for classes taken
by those employees continuing
their education.
6139 Vision Insurance / Premium paid for vision insurance
coverage as elected by employees.
6364 Water and Sewer / Expenditures for services provided by
public or private companies.
6136 Worker's Compensation / Premium paid for worker's
compensation insurance policy to provide medical care to
employees in the case of a work related accident.
Hello