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Home My WebLink About20182143.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 11, 2018 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 11, 2018, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Steve Moreno, Chair - EXCUSED Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway - EXCUSED Commissioner Julie A. Cozad Commissioner Mike Freeman Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Freeman moved to approve the minutes of the Board of County Commissioners meeting of July 9, 2018, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. El CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. BIDS: El 1) APPROVE BID #B1800123, SOUTHWEST SERVICE CENTER CONTROLS REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Department of Purchasing, reviewed the sole bid and stated staff recommends awarding to the sole bidder, CML Security, LLC, in the amount of $144,900.00, and in addition, they will purchase the three (3) year maintenance plan. Commissioner Cozad moved to approve said sole bid. Seconded by Commissioner Freeman, the motion carried unanimously. • 2) PRESENT BID #61800111, POUDRE TRAIL IMPROVEMENT PROJECT - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the nine (9) bids received and stated staff will bring back a recommendation on July 25, 2018. Minutes, July 11, 2018 Page 1 2018-2143 BC0016 3) PRESENT AND APPROVE ON EMERGENCY BASIS BID #B1800126, POTHOLING AND UTILITY LOCATING SERVICES - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the emergency bid for Potholing and Utility Locating Services. Don Dunker, Department of Public Works, explained the data results are needed in the next two (2) weeks to start on design and schedule construction. He stated the data will be used for internal information for future projects. Commissioner Freeman moved to approve said bid on an emergency basis to the low bidder, Diversified Underground, Inc. The motion was seconded by Commissioner Cozad, and it carried unanimously. NEW BUSINESS: • 1) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R6789696 — RANDALL HOCKING: Chris Woodruff, Weld County Assessor, presented the petition for an adjustment to the 2017 value. He stated the property is located in Windsor, Colorado, and is 121.6 acres, which has two (2) narrow ski ponds, RV parking, and camping areas. He stated it is for club members only and upon further investigation, only 37.5 acres is developed for recreational use, and the reminder of the property should be valued as non -buildable. He recommended an adjustment of $424,580.00, resulting in a refund of $19,120.32. In response to Chair Pro -Tern Kirkmeyer, Mr. Woodruff stated it is an approval in -part. Commissioner Cozad moved to approve in -part, the petition for abatement or refund of taxes in the amount of $19,120.32. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 2) CONSIDER ACCEPTANCE OF ASSESSED VALUATION OF ALL TAXABLE PROPERTY AND MASTER PROTEST LOG - REAL AND PERSONAL PROPERTY: Mr. Woodruff presented the total assessed valuation of taxable real and personal property for the 2018 assessment year. He stated there is a 48% increase in oil and gas valuation because of increased production. He stated there was a 3.9% increase in residential which represents new construction. He stated there were 311 real property protests during May, 2018. He reminded the Board that 2019 is a year of reappraisal. He stated the proposal to change setback requirements of oil and gas facilities could be detrimental to oil and gas in Weld County. Commissioner Freeman moved to approve said assessed valuation of all taxable property and the master protest log. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 3) CONSIDER CANCELLATION OF CERTAIN OUTSTANDING ACCOUNTS RECEIVABLE FOR THE WELD COUNTY TREASURER - PERSONAL PROPERTY, MOBILE HOMES, NATURAL RESOURCES AND POSSESSORY INTEREST TAXES: John Lefebvre, Weld County Treasurer, presented the write-off list for accounts which are uncollectable for various reasons for the total amount of $14,844.27. Commissioner Cozad moved to approve said cancellation of certain outstanding accounts receivable. The motion was seconded by Commissioner Freeman, and it carried unanimously. Commissioner Kirkmeyer expressed her appreciation of Renee Fielder, Assistant Treasurer, and her hard work with Weld County Bright Futures. ei 4) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 105 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS — MARGARET ANN PALMER AND ILA JEAN BEALE: Tiffane Johnson, Department of Public Works, stated items #4 through #7 are part of the improvements to County Road (CR) 105, which is a collector road that is being widened for safety. She reviewed the terms of the agreement for the total amount of $1,300.00, payable to the owner. Commissioner Freeman moved to approve said agreement and authorize the Chair Pro -Tern to sign necessary documents. Seconded by Commissioner Cozad, the motion carried unanimously. Minutes, July 11, 2018 Page 2 2018-2143 BC0016 • 5) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 105 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - WILLIAM AND BARBARA SCHNEIDER: Ms. Johnson presented the details of the agreement in the amount of $1,599.00 payable to the owner. Commissioner Cozad moved to approve said agreement and authorize the Chair Pro -Tern to sign all necessary documents. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 6) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 105 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - DENNIS AND CATHY SHULTE: Ms. Johnson reviewed the terms of the agreement for the total amount of $1,040.00 payable to the owner. Commissioner Freeman moved to approve said agreement and authorize the Chair Pro-Tem to sign all necessary documents. Seconded by Commissioner Cozad, the motion carried unanimously. • 7) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 105 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - RUTH E. STANLEY, TRUSTEE FOR THE DONALD V. STANLEY TRUST, VICTOR STANLEY, BARBARA CLEVENGER, AS SOLE HEIR OF ROBERT LEE CLEVENGER, ROGER CLEVENGER AND ARNOLD CARL SPEAKER: Ms. Johnson presented the agreement for the total amount of $7,000.00 payable to the owner. Commissioner Cozad moved to approve said agreement and authorize the Chair Pro-Tem to sign all necessary documents. The motion, which was seconded by Commissioner Freeman, carried unanimously. Each Commissioner expressed their appreciation to Ms. Johnson and the Department of Public Works for their work with the property owners to acquire the rights -of -way for the CR 105 improvements project. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, July 11, 2018 Page 3 2018-2143 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:35 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ir2 ,J G. ;e/k Weld County Clerk to the Board BY: Deputy Clerk to the B EXCUSED Steve Moreno, Chair USED DATE ORAPPROV arbara Kirkmeyer, Pro-Tem EXCUSED Sean P. Conway Mike Freeman Minutes, July 11, 2018 Page 4 2018-2143 BC0016 Hello