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Home My WebLink About20183946.tiffRESOLUTION RE: APPROVE APPLICATION FOR 2019 HAZARD MITIGATION PLAN UPDATE AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for the 2019 Hazard Mitigation Plan Update from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, to the U.S. Department of Homeland Security, Federal Emergency Management Division, and the Colorado Division of Homeland Security and Emergency Management, commencing upon full execution of signatures, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for the 2019 Hazard Mitigation Plan Update from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, to the U.S. Department of Homeland Security, Federal Emergency Management Division, and the Colorado Division of Homeland Security and Emergency Management, be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of December, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: di,,lp,tAvo y�: 4, Weld County Clerk to the Board BY: Deputy C AP' ` • ED A County Attorney Date of signature: 1/«/I°( Stev- Moreno, Chair �G4 o-Tem can P. Conway kit; mot" e ulie A. Cozad Leta _ — Mike Freeman cc. OEMC /Mc ,PCTM /cc) 2/1I /R 2018-3946 EM0018 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Hazard Mitigation Grant Application DEPARTMENT: OEM DATE: 12.4.18 PERSON REQUESTING: Roy Rudisill Brief description of the problem/issue: Commissioners, The attached packet is a Grant application for the 2019 Hazard Mitigation Grant, this grant will support the cost of a contractor to complete the update of our County Hazard Mitigation Plan. The grant is a 75% federal and 25% local match. In order for us to complete the update to our plan in time we need to apply for the funding in December and an award will be provided in July of 2019, if we receive funding for the update. This grant was discussed during the budget process, it's unclear if funding will be available for the project as there are limited funds the State receives for this type of project. The total cost of the project is estimated to be $80,000.00, $60,000.00 Federal Funding and $20,000.00 County Match. The County Hazard Mitigation Plan is a Federal requirement and will help each of the local communities and Weld County meet the required pre- planning and mitigation actions for possible disasters in our County. I request that the Board allow me to add this application to the BOCC agenda for approval and submit to the State for funding of the project. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve grant application to receive federal funding to support the plan update Decline the application and fund the project directly Recommendation: Approve the application for presentation at a BOCC meeting and apply for the grant. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Approve Recommendation Schedule Work Session Other/Comments: 2018-3946 EMcot8 12 /to OFFICE OF BOARD OF COMMISSIONERS PHONE: 970-336-7204 FAX: 970-336-7233 1150 O STREET P.O. BOX 758 GREELEY, COLORADO 80632 Colorado Division of Homeland Security and Emergency Management Mitigation Section Mark Thompson - Mitigation Planning Specialist 9195 E. Mineral Avenue, Suite 200 Centennial, CO 80112 Re: "Statement of Intent to Participate" as the lead jurisdiction in Weld County's Multi -Jurisdictional Hazard Mitigation Plan (HMP) Dear Mr. Thompson, In accordance with the Federal Emergency Management Agency's (FEMA) Local Hazard Mitigation Plan (HMP) requirements, under 44 CFR §201.6, which specifically identify criteria that allow for multi jurisdictional mitigation plans, Weld County is submitting this letter of intent to confirm that we have agreed to perform as the lead jurisdiction in Weld County's Multi -Jurisdictional Hazard Mitigation Planning effort. Further, as a condition to participating in the mitigation planning, Weld County agrees to meet the requirements for mitigation plans identified in 44 CFR §201.6 and to provide such leadership, coordination and cooperation as is necessary and in a timely manner to complete the plan in conformance with FEMA requirements. Weld County understands that it must engage in the following planning process, and as more fully described in FEMA's Local Mitigation Planning Handbook dated March 2013 including, but not limited to: • Identification of hazards unique to the jurisdiction; • The conduct of a vulnerability analysis and an identification of risks, where they differ from the general planning area; • The formulation of mitigation goals responsive to public input and development of mitigation actions complementary to those goals. A range of actions must be identified specific for each jurisdiction; • Demonstration that there has been proactively offered an opportunity for participation in the planning process by all community stakeholders (examples of participation include relevant involvement in any planning process, attending meetings, contributing research, data, or other information, commenting on drafts of the plan, etc.); • Documentation of an effective process to maintain and implement the plan; • Formal adoption of the Multi -Jurisdictional Hazard Mitigation Plan by the jurisdiction's governing body (each jurisdiction must officially adopt the plan). Therefore, with a full understanding of the obligations incurred, I, Steve Moreno, Chairman, commit Weld County as the Lead Jurisdiction in our Multi -Jurisdictional Hazard Mitigation Planning effort. Executed this 10th day of December, 2018. Sincerely, BOARD OF COUNTY COMMISSIONERS Steve Moreno, Chair Project Description (SoW, Schedule, and Budget) for the Weld County Hazard Mitigation Plan Update I. Scope of Work (SoW) A The proposed project will develop a Hazard Mitigation Plan (HMP) Update for Weld County that meets the requirements of the Disaster Mitigation Act (DMA) of 2000, 44 CFR Part 201 6 and the most current Federal Emergency Management Agency (FEMA) "how-to" plannmg guidance The plan will meet the most current FEMA Local Mitigation Plan Review Tool requirements In addition, the plan will be aligned with the current State of Colorado Hazard Mitigation Plan B This will be a multi jurisdictional plan At a minimum, the following cities, towns, and special districts are anticipated to be participating jurisdictions (as defined by FEMA) in this multi - jurisdictional plan update Weld County Town of Ault City of Brighton City of Dacono Town of Erie City of Evans Town of Firestone City of Fort Lupton Town of Frederick Town of Garden City Town of Gilcrest City of Greeley Town of Hudson Town of Keenesburg Town of Kersey ] Town of LaSalle Town of Mead Town of Milliken Town of Pierce Town of Platteville Town of Severance Town of Windsor C Weld County will procure a contractor with FEMA grant funds to facilitate the planning process, identify the data requirements, conduct research, develop and facilitate the public input process, document the planning process, produce the draft and final plan document, and facilitate the plan adoption process The contractor will be responsible to the Weld County Project Manager for the following four stages Organizing Resources, Hazard Identification and Risk Assessment (HIRA), Developing a Mitigation Strategy, and Plan Adoption, Monitoring & Evaluation The contractor will maintain its project management role until FEMA approves the plan update The contractor will assist the Weld County Project Manager, as necessary, with documentation for grant management, to include quarterly progress reports and reimbursements for contractual fees , 1 Project Description (SoW, Schedule, and Budget) for the Weld County Hazard Mitigation Plan Update D Plan Development Tasks The proposed planning project has five tasks 1) Task 1 Organize Resources The plan will document the planning process used to develop the plan update and how the plan will be maintained within a five-year cycle, including the following information a) Weld County will establish a planning team to oversee the development of the plan The planning team will include representatives from participating jurisdictions, local elected officials, local and regional agencies involved in hazard mitigation activities, agencies that have the authority to regulate development, neighboring communities, and other public, private, and non-profit interests b) Each jurisdiction's participation in the planning process and how they met FEMA's participation requirements c) An action plan, involving a variety of methods, for public involvement and comment during the plan development tasks and a public review/comment period The plan will document both the process and results d) Which plans, studies, reports, and technical information were reviewed and incorporated This could include local comprehensive plans, local ordinances, Capital Improvement Plans (CIPs), warning systems, Community Wildfire Protection Plans (CWPPs), public education initiatives, local building codes and zoning ordinances, Floodplam Management Plans, and others e) The participating jurisdictions' implementation and maintenance of the current plan since FEMA's approval f) How each jurisdiction will continue public participation and monitor, evaluate, and update the plan within a five-year cycle 2) Task 2 Hazard Identification and Risk Assessment (HIRA) The updated plan will include an assessment of the changes in development in hazard prone areas and how the vulnerability of each jurisdiction has been affected The updated plan will also include hazard events that have occurred and any other appropriate changes in data and analysis since the last plan was developed The HIRA will include the following information, at a minimum a) Updated or new descriptions of the natural hazards (and additional human -caused or technological hazards if so desired) affecting each participating jurisdiction, as needed Analysis of how hazards vary across jurisdictions, if applicable b) Updated information on the location, extent, and previous occurrences of each hazard affecting each jurisdiction c) Updates on any hazard events that have occurred since the last plan date d) Updated information on the probability of future hazard events e) An overall summary for each jurisdiction's vulnerability to each hazard Rate the impact, for example high, medium, or low and explain the rating system used and the process followed to achieve the ranking 2 Project Description (SoW, Schedule, and Budget) for the Weld County Hazard Mitigation Plan Update f) For each jurisdiction, describe in general each hazard's impact on buildings, infrastructure, critical facilities, and the vulnerable population g) Describe vulnerability in terms of types and numbers of National Flood Insurance Program (NFIP) insured properties, to include repetitive loss (RL) and severe repetitive loss (SRL) properties, located in the identified hazard areas Include information regarding insured values and previous claims h) Include the most current FEMA Flood Insurance Rate Map (FIRM) in plan, if available i) Based on best available data, provide updated information on the vulnerability of existing and future buildings, infrastructure, and critical facilities for each jurisdiction Specify the types and numbers of buildings, infrastructure, and critical facilities J) Based on best available data, provide estimated potential dollar losses to vulnerable structures, describing the methodology used to prepare the estimate k) Based on best available data, describe vulnerability in terms of land use and development trends 1) Based on best available data, analyze the economic impacts from potential hazards m) Based on best available data, describe how potential climate adaptation may impact each jurisdiction's current and future vulnerability to specific hazards n) Document each jurisdiction's existing authorities, policies, programs, and resources related to hazard mitigation, and its ability to expand on and improve these existing tools 3) Task 3 Develop a Mitigation Strategy Each jurisdiction will participate in the development of a mitigation strategy that reflects the results of the risk assessment and includes the following a) Overall goals for reducing risk in the planning area The participating jurisdictions may also create objectives as part of the mitigation strategy The plan will describe how the planning team reviewed, and if applicable, updated the goals and objectives b) The plan update will describe mitigation actions in the current plan, identifying which are complete, incomplete (and why), deleted, or continued for each jurisdiction c) Specific mitigation actions and projects to reduce the impacts identified in the risk assessment, with an emphasis on new and existing buildings and infrastructure for each jurisdiction There must be new identifiable action items for each jurisdiction seeking adoption of the plan d) A description of each jurisdiction's participation in the NFIP and continued compliance with NFIP requirements, as appropriate e) A description of how the jurisdictions will prioritize and implement the mitigation actions identified for each jurisdiction 3 Project Description (SoW, Schedule, and Budget) for the Weld County Hazard Mitigation Plan Update 4) Task 4 Plan Adoption, Monitoring, and Evaluation The plan will describe a process for adopting, monitoring, and evaluating this plan update, to include a) The method and schedule for monitoring and evaluating the plan, including progress on action items, updates to the HIRA or mitigation goals and objectives, and adding new mitigation actions before the next plan update b) The process to incorporate the mitigation plan into other local planning mechanisms for each jurisdiction, and how the previous mitigation plan elements were incorporated into the same c) A strategy for continued public participation d) Weld County will submit the draft plan and completed FEMA Local Mitigation Plan Review Tool to the DHSEM Mitigation Planning Team for review of compliance with FEMA HMP requirements DHSEM will forward the plan to FEMA Region VIII for review and Approvable Pending Adoption (APA) status The contractor will make revisions to the plan as required by DHSEM and FEMA (Note- These changes may be required after final payment is made to the contractor in order to maximize the grant award, but final payment does not relieve the contractor of delivery of a FEMA approved plan) Upon receiving APA status, all participating jurisdictions will formally adopt the plan and provide their resolutions of adoption to DHSEM within three months DHSEM will provide local resolutions to FEMA for final plan approval 5) Task 5 Grant Management Weld County and participating jurisdictions' staff will assist the County Project Manager, as necessary with the following tasks a) Grant application development b) Setting up grant documentation and accounting upon award c) Consultant procurement and compliance with local, state, tribal, and federal procurement rules 'd) Documenting and submitting quarterly progress reports e) Documenting grant reimbursements, close-out, and records maintenance II. Part II: Project Work Schedule A Weld County will complete this HMP update within the following timeline B All time periods in this schedule begin from the date FEMA awards this grant. 1) Award Date + 3 Months State -Local Grant Agreement Process, Local Procurement Complete 2) Award Date + 4-16 Months HMP development, DRAFT plan complete 3) Award Date + 17-18 Months State HMP Review and potential revisions Project Description (SoW, Schedule, and Budget) for the Weld County Hazard Mitigation Plan Update 4) Award Date + 19-21 Months: FEMA HMP Review and potential revisions; FEMA APA Status 5) Award Date + 21-23 Months: HMP local adoptions 6) Award Date + 24 Months: Official FEMA HMP approval; End State Period of Performance 7) Award Date + 25.5 Months: Complete Local -State Grant Closeout 8) Award Date + 27 Months: Complete FEMA Grant Closeout III. Budget Cost Estimate and Breakdown A. The proposed budget for Weld County is an $80,000.00 total project cost, rounded to the nearest whole dollar. DHSEM provided guidance for a range of costs that combines inputs from FEMA Region VIII and the cost breakdowns of recent HMPs throughout Colorado. Based on that guidance, a mitigation plan for Weld County should be between $80,000.00-$85,000.00. This range accounts for the total population in the planning area (294,397 based on Upstate Colorado), the number of participating jurisdictions listed above include 22 of the 31 communities in Weld County. , and the complexity of the planning area's terrain and hazards, Weld County is 3,996 sq miles and includes 31 communities, the complexity for this planning area includes rural Ag development areas to large urban areas. Some of the challenges for this project include a very fast growing front range with increased population based since 2016 and increased risk for property damage due to severe storms, continued recovery from the 2013 floods which was a federal disaster and the challenge for community involvement of small town in the county. B. Cost Estimate (by Scope of Work Tasks DRAFT Weld County 2018 PDM Budget Tas Descri s tion Cost (% Unit Cost # Total of Total Units k 1 ORGANIZE Kickoff RESOURCES: Management Meetings, and Outreach Activities Costs, 16 0 6.63 /0 $13,307.0 0 1 $13,307.0 0 a. Federal Share 75 ( ) $9,980.25 b. Local Share (25%) $3,326.75 2 HAZARD IDENTIFICATION & RISK $25,619.0 0 $25,619.0 a. Federal Share (75%) $19,214.2 5 b. Local Share (25%) $6,404.75 3 DEVELOP A DRAFT FINAL MITIGATION PLAN STRATEGY UPDATE & 4286% . $34,285.0 0 1 $34,285.0 0 a. Federal Share (75%) $25,713.7 5 b. Local Share (25%) $8,571.25 4 PLAN ADOPTION, MONITORING & $6,789.00 EVALUATION: Plan Review/Adoption 8.49% $6,789.00 1 a Federal Share (75%) $5,091.75 5 Project Description (SoW, Schedule, and Budget) for the Weld County Hazard Mitigation Plan Update b. Local Share (25%) Total Budget Estimate $1,697.25 Total Project � Cost $80,000.0 0 Federal Share of Total Project Cost (75%) $60,000.0 0 Local Share of Total Project Cost (25%) $20,000.0 0 C. Explanation of Budget Breakdown 1) The $80,000.00 total project cost was broken down into the four tasks listed in Section I: Scope of Work in this document. The cost percentages in the Cost Estimate reflect average HMP contract prices in Colorado and estimates of local participation and eligible costs. 2) The local costs percentages noted above were modified based on criteria such as the number of participating communities, projected size of the planning team, expected amount of travel required, and other items. The final budget was reviewed and approved by the sub -applicant and DHSEM as being reasonable. 3) The Federal Award amount and local share will only apply to contractual costs. LSignature of Chief Elected Official or Authorized Agent Date: 12/10/2018 Steve Moreno, Chair, _Board of Weld County Commissioners Llitle of Chief Elected Official or Authorized Agent 1 6 owe. 3q& OMB Number: 4040-0004 Expiration Date: 10/31/2019 Application for Federal Assistance SF -424 *1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s): IX New Preapplication Continuation * Other (Specify): X Application Revision Changed/Corrected Application * 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: 5b. Federal Award Identifier: State Use Only: 7. State Application Identifier: 6. Date Received by State: 8. APPLICANT INFORMATION: * a. Legal Name: Weld County Government * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: 0757579550000 84-6000813 I d. Address: * Street1: 1150 0 Street Street2: PO Box 758 * City: Greeley County/Parish: Weld * State: CO: Colorado Province: * Country: USA: UNITED STATES *Zip / Postal Code: 80631-9596 e. Organizational Unit: Department Name: Division Name: Emergency Manangment f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mr. * First Name: Roy Middle Name: * Last Name: Rudisill Suffix: Title: Director Organizational Affiliation: Office of Emergency Management * Telephone Number: 970-304-6540 Fax Number: * Email: rrudisill@weldgov.com Application for Federal Assistance SF -424 * 9 Type of Applicant 1 Select Applicant Type B County Government Type of Applicant 2 Select Applicant Type Type of Applicant 3 Select Applicant Type l * Other (specify) * 10 Name of Federal Agency Federal Emergency Management Agency 11 Catalog of Federal Domestic Assistance Number 97 047 CFDA Title Pre -Disaster Mitigation * 12 Funding Opportunity Number DHS-18-MT-047-000-99 • Title FY 2018 Pre -Disaster Mitigation 13 Competition Identification Number Title 14 Areas Affected by Project (Cities, Counties, States, etc ) ( " Add Attachment , E Delete Attachment' r VieWAttachn ent * 15 Descriptive Title of Applicant's Project Update to the 2016 Weld County Hazard Mitigation Plan Attach supporting documents as specified in agency instructions r Add Attachments — i Delete Attachments f- View Attachments 1 Application for Federal Assistance SF -424 16. Congressional Districts Of: * a. Applicant 4t l * b. Program/Project Co -04 Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Attachment I View Attachment 17. Proposed Project: * a. Start Date: 10/01/2018 * b. End Date: 04/01/2020 18. Estimated Funding ($): * a. Federal 60,000.00 * b. Applicant 20,000.00 * c. State * d. Local * a Other * f. Program Income * g. TOTAL 80, 000.00 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes No If "Yes", provide explanation and attach Add AttachmentI Delete Attachment I View Attachment I 21. herein comply subject *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) X ** I AGREE ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: _vir . * First Name: Steve Middle Name: * Last Name: Moreno Suffix: * Title: Commissioner Chair * Telephone Number: 970-400-4200 Fax Number: * Email: smoreno@weldgov.com * Signature of Authorized Representative: i * Date Signed: IDEC 1 0 Lail �� 3q/-, BUDGET INFORMATION - Non -Construction Programs OMB Number 4040-0006 Expiration Date 01/31/2019 SECTION A - BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (g) 1 Weld County Hazard Mitigation Plan Update 97 047 $ $ $ 60,000 00 $ 20,000 00 $ 80,000 00 2 3 4 ] 5 Totals $ $ $ 60,000 00 $ 20,000.00 $ 80,000 00 Standard Form 424A (Rev 7- 97) Prescribed by OMB (Circular A -102) Page 1 SECTION B - BUDGET CATEGORIES 6 Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (5) (1) (2) (3) (4) Weld County Hazard Mztzgatzon Plan Update a Personnel $ $ $ $ $1 b Fringe Benefits ] r c Travel d Equipment e Supplies f Contractual 80,000 0-01 J 80,000 00 g Construction J h Other J i Total Direct Charges (sum of 6a -6h) 80,000 00 $ 80,000 00 f Indirect Charges L $ k TOTALS (sum of 6i and 6j) $ 80,000 00 $ $ $ $ 80,000 00 7 Program Income $ 0 00 $ r o 00 $ 0 00 $ 0 00 $ 0 00 Authorized for Local Reproduction Standard Form 424A (Rev 7- 97) Prescribed by OMB (Circular A -102) Page 1A SECTION C - NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e)TOTALS 8 Weld County Hazard Mitigation Plan Update $ L 20,000 00 $ $ $ 20,000 00 9 10 11 j 12 TOTAL (sum of lines 8-11) $ 20,000 00 $ [ $ $ 20,000 00 SECTION D - FORECASTED CASH NEEDS 13 Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $ 54,000 00 $ 0 00 $ 18,000 00 $ 18,000 00 $ 18,000 00 14 Non -Federal $ 20,000 00 0 00 6,000 00 7,000 00 7,000 00 15 TOTAL (sum of lines 13 and 14) $ 74,000 00 $ 0 00 $ C 24,000 00 $ 25,000 00 $ 25,000 00 SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (YEARS) (b)First (c) Second (d) Third (e) Fourth 16 Weld County Hazard Mitigation Plan Update $ 6,000 00 $ $ 1$ 17 [ 18 19 J 20 TOTAL (sum of lines 16 -19) $ 6,000 00 $ $ $ SECTION F - OTHER BUDGET INFORMATION 21 Direct Charges 22 Indirect Charges N/A - N/A 23 Remarks See attached Project Description, with Budget Narrative, for details about budget breakdown Authorized for Local Reproduction Standard Form 424A (Rev 7- 97) Prescribed by OMB (Circular A -102) Page 2 OMB Number 4040-0007 Expiration Date 01/31/2019 ASSURANCES - NON -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503 PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY NOTE Certain of these assurances may not be applicable to your project or program If you have questions, please contact the awarding agency Further, certain Federal awarding agencies may require applicants to certify to additional assurances If such is the case, you will be notified As the duly authorized representative of the applicant, I certify that the applicant 1 Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application 2 Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award, and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives 3 Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain 4 Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency 5 Will comply with the Intergovernmental Personnel Act of 1970 (42 U S C §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C F R 900, Subpart F) 6 Will comply with all Federal statutes relating to nondiscrimination These include but are not limited to (a) Title VI of the Civil Rights Act of 1964 (P L 88-352) which prohibits discrimination on the basis of race, color or national origin, (b) Title IX of the Education Amendments of 1972, as amended (20 U S C §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex, (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U S C §794), which prohibits discrimination on the basis of handicaps, (d) the Age Discrimination Act of 1975, as amended (42 U S C §§6101-6107), which prohibits discrimination on the basis of age, (e) the Drug Abuse Office and Treatment Act of 1972 (P L 92-255), as amended, relating to nondiscrimination on the basis of drug abuse, (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P L 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism, (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U S C §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records, (h) Title VIII of the Civil Rights Act of 1968 (42 U S C §§3601 et seq ), as amended, relating to nondiscrimination in the sale, rental or financing of housing, (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made, and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application 7 Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P L 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases 8 Will comply, as applicable, with provisions of the Hatch Act (5 U S C §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds Previous Edition Usable Standard Form 424B (Rev 7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 9. Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Commissioner Chair APPLICANT ORGANIZATION DATE SUBMITTED Weld County I IEU 1 C ' . l Standard Form 424B (Rev. 7-97) Back U S DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING DEBARMENT SUSPENSION AND OTHER RESPONSIBILITY MATTERS, AND DRUG -FREE WORKPLACE REQUIREMENTS 0 M B No 1660-0025 Expires July 31, 2007 PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this form is estimated to average 1 7 hours per response The burden estimate includes the time for reviewing instructions and searching existing data sources, gathering and maintaining the data needed and completing, and submitting the form You are not required to respond to this collection of information unless a valid OMB control number appears in the upper right corner of this form Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to Information Collections Management, U S Department of Homeland Secunty, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (1660-0001) NOTE Do not send your completed form to this address Applicants should refer to the regulations cited below to determine the certification to which they are required to attest Applicants should also review the instructions for certification included in the regulations before completing this form Signature of this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 28 CFR Part 17, "Government -wide Debarment and Suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants), " The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the transaction, grant, or cooperative agreement 1 LOBBYING As required by section 1352, Title 31 of the U S Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperating agreement over $ 100,000, as defined at 44 CFR Part 18, the applicant certifies that (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation , renewal, amendment, or modification of any Federal grant or cooperative agreement (b) If any other funds than Federal appropriated funds have been paid or will be paid to any other person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or an employee of Congress, or employee of a member of Congress in connection with this Federal Grant or cooperative agreement, the undersigned shall complete and submit Stand Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly la Standard Form-LLL "Disclosure of Lobbying Activities" attached (This form must be attached to certification if nonappropnated funds are to be used to influence activities) 2 DEBARMENT,SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17 510-A The applicant certifies that it and its principals (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency, (b) Have not within a three-year period preceding this application been convicted of a or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public a public (Federal ,State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) Are not presently indicted for otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification, and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause of default, and B Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application 3 DRUG -FREE WORKPLACE (GRANTEE OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17 615 and 17 620- A The applicant certifies that it will continue to provide a drug -free workplace by, (a) Publishing a statement notifying employees that the unlawful manufacture, distributions (b) Establishing an on -going drug free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace, (2) The grantee's policy of maintaining a drug -free workplace, (3) Any available drug counseling, rehabilitation, and employee assistance programs, and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace, (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a), (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will - (1) Abide by the term of the statement, and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring ion the workplace no later than five calendar days after such convections, (e) Notifying the agency, in writing, with 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction Employers of convicted employees must provide notice, including position, title, to the applicable FEMA awarding office, i e , regional office or FEMA office FE TA Form 20-16C, OCT 04 PREVIOUS EDITION OBSOLETE (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation act of 1973, as amended, or (2) Requiring such an employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency, (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a),(b),(c),(d),(e) and (f) B The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant Place of Performance (Street address, City, County, State, Zip code) 1150 O Street Greeley Co 80631-9596 Check If there are workplaces on file that are not identified here Section 17 630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year A copy of which should be included with each application for FEMA funding States and State agencies may elect to use a state wide certification 6 �'.'.�i%iJi aq`.13a.*.�'*�'_a #L i_i4sii':i.al4LI?1's"tiaio'a!ria`k+cy��'�i"�2,w'•�' �_,-lea-a�'`L.. CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. * APPLICANT'S ORGANIZATION Weld County Government * PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE Prefix: * Last Name: * Title: * First Name: Steve Moreno Commissioner Chair Middle Name: Suffix: * SIGNATURE: * DATE: DEC 1 Q 2018 ao/1- 3 DHSEM Eligibility and Completeness Review Checklist for Hazard Mitigation Planning Sub -applications Sub -Applicant: Weld County Government Plan Title: Weld County HMP Sub -applications submitted to DHSEM and FEMA that do not contain at least the basic components listed below may be immediately denied because there is no method to determine eligibility without these data. Additional information may be requested during FEMA review prior to award if selected. Bold items are minimum FEMA requirements. Sub -Application Component Yes No Comment FEMA eGrants access for Mitigation Programs (PDM and FMA) Has created https://portal.fema.gov? the point an account of contact via FEMA's (If assistance.) or authorized no, please Mitigation agent contact eGrants for your the portal: State sub -applicant Mitigation Specialist for technical CO EM -Grants Website Access Has sub management State -applicant the Mitigation authorized registered system: Specialist representative co.emgrants.com? for access and through primary (If the no, point State's please of contact grants contact for your the for technical assistance.) Scope of Work (SoW) Is SoW, the eligible proposed for mitigation the program? planning activity, as described in the Is will existing Planning the proposed result in mitigation regulation a new planning or plan, at updated 44 in activity CFR accordance hazard Part described, 201 mitigation with and including the current FEMA plan HMA or whether Mitigation enhance Guidance? it an Are applicable, participating identified jurisdiction(s) and described? and private nonprofits, if Does and participating the narrative describe jurisdictions? procedures to engage stakeholders Does effort, relationship the including SoW discuss key of each milestones activity approaches, to the outcomes, and schedule, cost estimate? and and the level of Is an "3. HMP updated Project Scope Description of Work (SOW, (SoW) Schedule, included in Budget)?" DHSEM Required Document involvement, Does comprehensive mitigation maintenance? the proposed goals identification risk/vulnerability and planning strategies, of activity hazards, assessment, and described plan development implementation include identification of public a & of Mitigation Plan Updates Does complete gaps, hazard, was implemented; the as land needed; SoW to review use, describe utilize and each and development the section best what process of available process the that trends); will previous new each information be how used? jurisdiction plan the and (including previous will address plan 1 DHSEM Eligibility and Completeness Review Checklist for Hazard Mitigation Planning Sub -applications Schedule jurisdiction(s), Does that State revisions, conforms the or Tribal application if needed, to and and POP FEMA final include formal requirements reviews, FEMA adoption a approval? DHSEM-approved and by allows all participating sufficient of work required schedule time for preparation Is an updated Document "3. proposed HMP Project work Description schedule included (SoW, Schedule, in DHSEM Budget)?" Required I Cost Review Does supports participating? Lump accepted. the -sum application the cost SoW include and estimates is reasonable are a not detailed eligible for cost the and estimate jurisdiction(s) will be that NOT be I Does required the application non -Federal or sub cost share -application and contribution identify information sources? on the Are a completed Document "3. HMP Cost Project Estimate Description and Narrative (SoW, included Schedule, in Budget)?" DHSEM Required 'a' Is a completed participating jurisdiction, Funding Match to include Commitment the sub -applicant? Letter attached for each Attachments/Other Documents to Complete Application Is a Duties completed document Designated attached? Agent's Delegation of Project Management I Are - - - - - the Standard SF SF FEMA FEMA 424A 424B following Form Certification Form 20-16C completed (SF) 424 Regarding Federal Lobbying Forms attached: jurisdiction, Are completed excluding Letter(s) the of sub Intent -applicant, to Participate attached? for each participating Grant Requirements Does Reimbursement, DHSEM PDM the 2018?" sub Supporting -applicant and Closeout Document acknowledge documentation "E. the Grant Procurement, Management requirements Request Documents included for Required in its DEC 1 0 2018 Signature of Chief Elected Official or Authorized Agent Date Steve Moreno, Chair, Board of Weld County Commissioners Title of Chief Elected Official or Authorized Agent 2 020/8-.99'(0 Signature of Designated Agent COLORADO Division of Homeland Security & Emergency Management Department of Public Safety Hazard Mitigation Application All Project Types Designated Agent's Delegation of Project Management Duties Instructions: Use this form to designate authority of grant management duties as noted to the following personnel: Merrie Garner Name OEM Coordinator Title mgarner@weldgov.com Email Signat EMGrants Access Rights: Primary User (Can obligate and/or sign SF 424) Alternate User (Can obligate and/or sign SF 424) Authorized User (Full Access) Auditor (Read Only) Pro ect/Grant-Specific Authorities: Primary Point of Contact (Local project manager) Alternate Point of Contact (Assists project manager) Submit Applications in EMGrants and eGrants Submit Scope of Work and Budget Change Requests Submit Progress Reports Submit Requests for Reimbursement Submit Closeout Documents f Authorized Individual Date The above authorization will commence on the date of this statement, as attested to below, and will apply for the duration of the following: Organization: Project Name: Contract Number: Program(s) or Grant(s): Attested to by: Steve Moreno, BOCC Chair Title Effective Date DEC 1 0 2018 otoile-29z/Cot COLORADO Division of Homeland Security & Emergency Management Department of Public Safety Hazard Mitigation Application All Project Types Designated Agent's Delegation of Project Management Duties Instructions: Use this form to designate authority of grant management duties as noted to the following personnel: Roy Rudisill Name OEM Director Title rudisill@weldgov.com Email Signature of Authorized Individual cc EMGrants Access Rights: Primary User (Can obligate and/or sign SF 424) Alternate User (Can obligate and/or sign SF 424) Authorized User (Full Access) Auditor (Read Only) Project/Grant-Specific Authorities: Primary Point of Contact (Local project manager) Alternate Point of Contact (Assists project manager) Submit Applications in EMGrants and eGrants Submit Scope of Work and Budget Change Requests Submit Progress Reports Submit Requests for Reimbursement Submit Closeout Documents Date The above authorization will commence on the date of this statement, as attested to below, and will apply for the duration of the following: Organization: Project Name: Contract Number: Program(s) or Grant(s): Attested to by: Signature of Designated Agent Steve Moreno, BOCC Chair DEC i o 2018 Title Effective Date 020it-39i-6 COLORADO Division of Homeland Security & Emergency Management Department of Public Safety Hazard Mitigation Application All Project Types Designated Agent's Delegation of Project Management Duties Instructions: Use this form to designate authority of grant management duties as noted to the following personnel: Barb Connlly Name Controller and Purchasing Director Title bconnolly@weldgov.com Email Signature of Author' al, a EMGrants Access Rights: Primary User (Can obligate and/or sign SF 424) Alternate User (Can obligate and/or sign SF 424) Authorized User (Full Access) Auditor (Read Only) Project/Grant-Specific Authorities: Primary Point of Contact (Local project manager) Alternate Point of Contact (Assists project manager) Submit Applications in EMGrants and eGrants Submit Scope of Work and Budget Change Requests Submit Progress Reports Submit Requests for Reimbursement Submit Closeout Documents 1407/E3 Date The above authorization will commence on the date of this statement, as attested to below, and will apply for the duration of the following: Organization: Project Name: Contract Number: Program(s) or Grant(s): Attested to by: Signature of Designated Agent Steve Moreno, BOCC Chair DEC 1 D 2018 Title Effective Date aol8-396 Hello