HomeMy WebLinkAbout20183552.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
NOVEMBER 7, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, November 7, 2018, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad - EXCUSED
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Senior Accountant, Chris D'Ovidio
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of November 5, 2018, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
E AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add the following to New
Business: 6) Consider Declaring Certain Equipment as Surplus Property, Approve Sale of Same at
Auction with Roller and Associates, and Delegate Authority to Controller to sign any necessary
documents. The motion was seconded by Commissioner Conway, and it carried unanimously.
PROCLAMATIONS:
El 1) VETERANS DAY - NOVEMBER 11, 2018: Chair Moreno read the proclamation for the record
and commented that there is a celebration at Bittersweet Park to honor and recognize Weld County
Veterans. Each of the Commissioners, in turn, expressed their appreciation and gratitude toward
Veterans.
PUBLIC INPUT: Bill Gillard, resident of Greeley, thanked the Commissioners for the proclamation
recognizing Veterans' service. Commissioner Conway thanked Mr. Gillard for his service.
Commissioner Kirkmeyer requested a point of privilege and stated she had the opportunity to
present, on behalf of the Board, the Energy and Mineral Impact Grant for County Road 29. She stated
the Town of LaSalle did an excellent job presenting the CR 39 exension project, as well as the Town of
Berthoud which presented the CR 7 project. She expressed her extreme disappointment when she
t 1 Minutes, November 7, 2018 2018-3552
Page 1 BC0016
learned Commissioner Conway intervened and spoke with the Executive Director of DOLA in an effort to
undermine the grant award for CR 29. She stated his actions were detrimental and embarrassing to the
County, and she requested the other members of the Board join her in writing a letter to the Executive
Director and Project Committee apologizing and ask them to consider supporting the grant. She thanked
the Mayors of the Towns of Ault, Pierce, and Nunn for their letters of support, and she submitted copies
as Exhibit A. a Commissioner Conway stated he made his opposition known when the Resolution
was passed for the DOLA grant, and asserted he has been transparent with the Board about applying for
$7.8 million dollars toward the improvement of CR 29 and his position that it not in the best interest of the
County. Chair Moreno stated there was a four to one vote, and although he respects that
Commissioner Conway is entitled to his vote, he too is disappointed in Commissioner Conway's actions
and because of this, he will be in support of writing the letter. He also expressed his appreciation to
Commissioner Kirkmeyer for traveling and representing the majority vote of the Board.
Commissioner Freeman agreed with the Chair's comments and stated the CR 29 project has been
in the Capital Improvement Plan since 2015, based on multiple public meetings and five (5) communities
(Ault, Pierce, Nunn, Eaton and Severance) that signed the Intergovenmental Agreement and Access
Control Plan along the corridor, therefore, he is in support of writing the letter in an effort to improvement
the infranstructure throughout Weld County. Commissioner Kirkmeyer further commented in July, 2018,
Commissioner Conway committed to locating an alternative project, which has not been offered. She
stated she will work with Elizabeth Relford, Department of Public Works, and Don Warden, Director of
Finance and Administration, to write the letter and send it today.
BIDS:
1) APPROVE BID #B1800141, RFP - CR 39 BETWEEN CRS 50.5 AND 52 - DEPARTMENT OF
PUBLIC WORKS: Rob Turf, Department of Purchasing, presented the seven (7) bids received and stated
staff recommends awarding to the low bidder, Farnsworth Group, Inc., for the total amount of
$316,240.50. Commissioner Freeman moved to approve said low bid. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
2) APPROVE BID #61800148, OPENTEXT APPLICATIONXTENDER MAINTENANCE 2019 —
DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of
Information Technology, reviewed the four (4) bids received and stated staff recommends awarding to
the low bidder, who meets all specifications, Revolution Data Systems, for the total amount of$33,691.62.
Commissioner Conway moved to approve said low bid. The motion, which was seconded by
Commissioner Kirkmeyer, carried unanimously.
CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
NEW BUSINESS:
'- 1) CONSIDER APPLICATION FOR VETERANS SERVICE TO CAREER PROGRAM GRANT AND
AUTHORIZE CHAIR TO SIGN: Tami Grant, Department of Human Services, presented the terms of the
application for additional funds in the amount of $190,000.00, which would serve 50 eligible participants
at $3,800.00 per individual. Commissioner Conway moved to approve said application and authorize the
Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously.
2) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER
R0743501 — KLEE YAMAUCHI: Brenda Dones, Assessor's Office, reviewed the petition for abatement
of a vacant lot in the Town of Firestone. She stated the property owner believed the Assessor's Office
overvalued his property compared to other vacant lots in the area, and because they are unbuildable, the
Minutes, November 7, 2018 2018-3552
Page 2 BC0016
properties have been valued lower. She recommended denial of the petition for abatement of taxes and
to sustain the Assessor's value of $52,000.00, for tax year 2017. The property owner was not present.
Commissioner Kirkmeyer moved to deny said petition. The motion, which was seconded by
Commissioner Freeman, carried unanimously.
El 3) CONSIDER DECLARING CERTAIN REAL ESTATE AS SURPLUS PROPERTY, APPROVE A
CONTRACT TO BUY AND SELL REAL ESTATE AND QUIT CLAIM DEED FOR NUNN PROPERTY
AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS — TOWN OF NUNN:
Bruce Barker, County Attorney, stated this a triangular shaped property the County obtained through a
Treasurer's Deed in 1991, known as the Nunn Strip, and the Town of Nunn has paid $10.00 for the
property. Commissioner Kirkmeyer moved to declare said real estate as surplus property, approve a
contract to buy and sell real estate and quit claim deed, and authorize the Chair to sign all necessary
documents. The motion, which was seconded by Commissioner Conway, carried unanimously.
4) CONSIDER CONTRACT ID #2259 AMENDMENT #1 TO INTERGOVERNMENTAL
AGREEMENT FOR A CNG FUELING STATION AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford,
Department of Public Works, reviewed the terms of the amendment for additional funding in the amount
of $380,624.00, for the upgrade of Weld County's compressed natural gas (CNG) fueling station. She
stated the total construction cost for the station will be $2,159,857.00, and the construction is scheduled
to be completed before the end of the year. Commissioner Freeman moved to approve said amendment
and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
5) CONSIDER TEMPORARY CLOSURE OF CR 21 BETWEEN CR 84 AND STATE HIGHWAY 14:
Amy Mutchie, Department of Public Works, presented the details of the closure beginning
November 7, 2018, through November 26, 2018, as requested by North Weld County Water District for
the installation of a new 6"Water main. Commissioner Conway moved to approve said temporary closure.
Seconded by Commissioner Freeman, the motion carried unanimously.
6) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE
SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES, AND DELEGATE AUTHORITY TO
CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Chris D'Ovidio, Senior Accountant,
presented the list of equipment to be declared surplus for sale at auction. Commissioner Freeman moved
to declare said equipment as surplus, approve the sale of auction and authorize the Controller to sign
any necessary documents. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
PLANNING:
El 1) CONSIDER CONTRACT ID #2249 IMPROVEMENTS AND ROAD MAINTENANCE
AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS,
AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR USE BY SPECIAL REVIEW
PERMIT, USR17-0043 - SIMON CONTRACTORS, INC.: Evan Pinkham, Department of Public Works,
requested acceptance of off-site collateral in the form of a performance bond in the amount of
$273,882.00 for improvements made to CR 80.5 and also approve the Improvements Agreement. In
response to Commissioner Kirkmeyer, Mr. Pinkham stated the new Improvements Aagreement is
consistent with the Use by Special Review Permit. Commissioner Kirkmeyer moved to accept the
collateral, and approve the Improvements Agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Freeman, and it carried unanimously.
Minutes, November 7, 2018 2018-3552
Page 3 BC0016
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:28 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datict,$)
JCdlO•� -CC r ��'� �_r'
Ste Moreno, Chair
Weld County Clerk to the Board
arbara Kirkmeyer, P o-Tem
BY:
D uty Clerk to the Board ,� ��
ad®`�Sean P. Conway
�. .►r 1 XCUSED
11\86\ 0 ulie A. Cozad
��" Mike Freeman
Minutes, November 7, 2018 2018-3552
Page 4 BC0016
ATTENDA E LIST
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EXHIBIT
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IWATCH y
_As_NUNN
(,ROw TOWN OF NUNN
185 LINCOLN AVENUE
o ,�. ` PO BOX 171
NUNN , CO 80648
•
PHONE: (970) 897-2385 FAX: (970) 897-2540
Colorado Department of Local Affairs
Mr. Iry Halter, Executive Director
1313 Sherman Street, Room 521
Denver, CO 80203
Executive Director Halter and Impact Committee,
The Town of Nunn is in full support of the Weld County Road (WCR) 29 paving project. We
were approached four year ago by the county to form a Coalition and discuss transportation
needs in our area, specifically along WCR 29. In 2017, in partnership with the county, we
signed an IGA for this roadway that includes access management, protecting the functional
integrity of this arterial corridor, and enhanced safety improvements. It is necessary to pave this
road that is fast becoming an important haul route for the energy industry and in times of
emergency disasters, an alternative to US 85 . Additionally, paving this section of roadway is
integral to allowing Nunn to begin the process of diversifying our economy and developing a
master land use and comprehensive plan.
We are great appreciative of the county for thinking regionally and working with all the
communities in the area to develop a regional vision for transportation. We wish that we could
have attended the hearing for this project, but in our absence, please vote to fully fund this
project and feel free to call me at 970-897-2385 if you have any questions.
S ' rely,
AK/it
erry Tinsley
Mayor, Town of Nunn r
x 9 m
*� Tb ® S < U� 4t .
Robert Piotrowski
Mayor
201 FIRST STREET
P.O. OX 1098
AULT CO 80610
Office(970)834-2844 Fax(970)834-2199
e-mail:mayor@townofault.org
November 2, 2018
Colorado Department of Local Affairs
Mr Iry Halter, Executive Director
1313 Sherman Street, Room 521
Denver, CO 80203
Dear Mr Halter,
This letter of support recognizes Weld County's efforts to improve WCR 29 near the Town of Ault With
US 85 and SH 14 running through the Town of Ault, your funding of this project will provide another very
important transportation link on the west side of our community and assist us with a parallel arterial to US
85.
In addition, this project exemplifies cooperative collaboration of Weld County working with their northern
municipalities in order to improve general health, safety, and welfare of our communities Commissioners
Kirkmeyer and Freeman have worked tirelessly on bringing our communities together and developing a
regional transportation system vision that accommodates the oil and gas industry, compliments the traveling
public,while preserving the town
Ault is extremely pleased to work with Weld County and hopes you will look favorably upon their
application Thank you for the opportunity to participate in this program Please do not hesitate to contact
me if you have any questions
S. cerely,
�i.
Rob Piotrowski
Mayor
l9
TOW" TOWN OF PIERCE
144 Main PO Box 57
Pierce, CO 80650
A Phone: 970-834-2851
; ,T; Fax: 970-834-2755
November 1 , 2018
Colorado Department of Local Affairs
Mr. Iry Halter, Executive Director
1313 Sherman Street, Room 521
Denver, CO 80203
Dear Energy/Mineral Impact Assistance Fund Advisory Committee and Mr. Halter:
Please accept this letter in support of Weld County' s Tier II DOLA Application for the Weld County
Road (WCR) 29 paving project. The upgrade and paving of WCR 29 is essential to our community, as the
increased activity focused on the energy industry in our area is impacting local roads connecting our
community to the surrounding areas . Pierce does not currently have standards in place for access and was
happy to approve the WCR 29 Access Control Plan in 2017 to ensure that criteria was adopted in advance
of new development in our area.
It is necessary to pave WCR 29 which now borders Pierce ' s town limits and will significantly help our
rural community, as this corridor is quickly becoming an important haul route for the energy industry.
Many small communities such as ours struggle to make significant infrastructure improvements, so by
Weld County taking the lead on improving regional corridors on our behalf, the community stands to
benefit from both an access and economic standpoint.
In closing, the Town of Pierce would ask that you accept this letter as a request for full funding of this
project. Please do not hesitate to contact me directly at (970) 215 -8367 if you should have any questions.
Sincerely,
144* . ded*,
Nansi Crom
Mayor
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