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Home My WebLink About20181359.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO APRIL 30, 2018 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 30, 2018, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Steve Moreno, Chair - EXCUSED Commissioner Barbara Kirkmeyer, Pro -Tern - EXCUSED Commissioner Sean P. Conway Commissioner Julie A. Cozad Commissioner Mike Freeman, Acting Chair Pro-Tem Also, present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly El MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County Commissioners meeting of April 25, 2018, as printed. Commissioner Conway seconded the motion, and it carried unanimously. El CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on April 25, 2018, as follows: 1) USR18-0008 — Kerr-McGee Gathering, LLC, 2) 2MJUSR18-12-1792 — DCP Lucerne 2 Plant, LLC, and 3) USR17-0066 — Genaro Nunez and Jose and Mariana Ramirez. Commissioner Cozad seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. el CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. Commissioner Conway requested a clarification on the letter regarding the CDL Driver Testing Program. PRESENTATIONS: 1) CERTIFICATE OF APPRECIATION, DEPARTMENT OF PUBLIC SAFETY INFORMATION TECHNOLOGY - JACK STATLER: Acting Chair Pro-Tem Freeman read the certificate recognizing Mr. Statler for his contributions and dedication of his time toward the improvement of the safety of Weld County citizens. Ryan Rose, Director of the Department of Information Technology, thanked Mr. Statler for his leadership and advocating for Team Weld. Mike Wallace, Director of the Department of Public csy Minutes, April 30, 2018 Page 1 2018-1359 BC0016 Safety Communications, stated Mr. Statler was instrumental in bringing the City of Greeley and the County's communication centers together and then took over the operations of Communications Department. Mr. Statler thanked the Board for their support and expressed his appreciation of being part of Team Weld. He recognized the excellence of the Public Safety Communications Department for ensuring the safety of Weld County residents. Each Commissioner thanked Mr. Statler for his contributions to the Departments of Public Safety and Information Technology and for the efficient system to notify fire and police and stated he will be greatly missed. Commissioner Conway reported Mr. Statler was recognized for his contributions to public safety for the City of Greeley, as well as Weld County. Commissioner Freeman thanked Mr. Statler for serving as a member of the 911 Emergency Telephone Service and Board Authority. (Clerk's Note: The meeting was paused for a photo opportunity.) PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1800085, CHIP SEAL OIL SUPPLY - DEPARTMENT OF PUBLIC WORKS: Rob Turf, Department of Purchasing, reviewed the two (2) bids received and stated staff recommends awarding to the low bidder, Vance Brothers, Inc., for the amount of $489,285.00. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Cozad, and it carried unanimously. El 2) APPROVE BID #B1800088, EMULSION DUST CONTROL AGENT - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated staff recommends awarding to the sole bidder, Cobitco Inc., for the total amount of $63,630.00. In response to Commissioner Freeman, Mr. Turf stated this bid meets all specifications and it is below the projected budget. Commissioner Cozad moved to approve said sole bid. The motion was seconded by Commissioner Conway, and it carried unanimously. 3) APPROVE BID #B1800086, WELD COUNTY 1105 H STREET REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf reviewed the seven (7) bids received and stated staff recommends awarding to the low bidder, L4 Construction, LLC, for $79,369.00. In response to Commissioner Conway, Mr. Turf stated he is unsure if TCC Corporation is located in Weld County. Commissioner Conway acknowledged it is over the percentage allowed to consider a Weld County Company, so he then moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Cozad, and it carried unanimously. El 4) PRESENT BID #B1800071, HISTORICAL DOCUMENT SCANNING -PROPERTY RESEARCH — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, presented the three (3) bids received and stated staff will bring back a recommendation on May 14, 2018. el 5) PRESENT BID #B1800084, WELD COUNTY 1401 BUILDING REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on May 14, 2018. NEW BUSINESS: Fi 1) CONSIDER CHANGE ORDER #4 FOR CENTENNIAL SIDEWALKS (BID #B1700078) AND AUTHORIZE CHAIR TO SIGN — GROWLING BEAR COMPANY, INC: Toby Taylor, Director of the Department of Buildings and Grounds, presented the change order for the amount of $1,600.00. Mr. Taylor stated during the demolition the subcontractor jackhammered through the roof of the underground Sheriff Training area. Commissioner Cozad moved to approve said Change Order #4 and authorize the Minutes, April 30, 2018 Page 2 2018-1359 BC0016 Acting Chair Pro -Tern to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 2) CONSIDER CONTRACT ID #1773 LEASE AGREEMENT FOR LUPTON BOTTOM DITCH SHARES AND AUTHORIZE CHAIR TO SIGN - RAY DOMENICO FARMS, INC: Devin Traff, Department of Public Works, presented the terms of the lease agreement for two (2) shares with Ray Domenico Farms for a one (1) year period, in the amount of $4,800.00. Mr. Traff stated the lease agreement payment will cover the annual assessment costs charged by the ditch company. Commissioner Conway moved to approve said lease agreement and authorize the Acting Chair Pro -Tern to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 3) CONSIDER CONTRACT ID #1766 LEASE AGREEMENT FOR FULTON DITCH SHARES AND AUTHORIZE CHAIR TO SIGN - JAMES ANGLIN: Mr. Traff stated this lease agreement is for a one (1) year period, in the amount of $1,680.00. Mr. Traff stated James Anglin will submit the data to show beneficial use of the water, prior to November 30, 2018. Commissioner Cozad moved to approve said lease agreement and authorize the Acting Chair Pro-Tem to sign. Seconded by Commissioner Conway, the motion carried unanimously. • 4) CONSIDER TEMPORARY CLOSURE OF CR 8 BETWEEN CRS 27 AND 37: Amy Joseph, Department of Public Works, presented the closure beginning May 8, 2018, through May 11, 2018, for a culvert replacement. Commissioner Conway moved to approve said temporary closure. Seconded by Commissioner Cozad, the motion carried unanimously. 5) CONSIDER TEMPORARY CLOSURE OF CR 380 BETWEEN CRS 52 AND 67: Ms. Joseph reviewed the details of the closure effective May 8, 2018, through May 11, 2018, to replace a damaged irrigation culvert and water will be used for dust abatement on the detour route. Commissioner Cozad moved to approve said temporary closure. The motion, which was seconded by Commissioner Conway, carried unanimously. 6) CONSIDER TEMPORARY CLOSURE OF CR 31 BETWEEN CRS 64 AND 66, AND CRS 74 AND 76: Ms. Joseph presented the terms of the temporary closure requested by Public Service Company of Colorado so they can complete the federally mandated upgrades and maintenance to their gas transmission pipeline. She stated the closures will be consecutive and they will use magnesium chloride on County Road 76. Commissioner Cozad moved to approve said temporary closure. The motion was seconded by Commissioner Conway, and it carried unanimously. Commissioner Cozad commended the Department of Public Works about the great condition of CR 19. • 7) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W (0.426997 ACRES): Esther Gesick, Clerk to the Board, presented the terms of a one-time six (6) month extension of the Oil and Gas Lease for Great Western Operating Company for the total amount of $170.80. Commissioner Cozad moved to approve said extension of Oil and Gas Lease. Seconded by Commissioner Conway, the motion carried unanimously. • 8) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W (0.12 ACRES): Commissioner Conway moved to approve said extension of the Oil and Gas Lease. The motion was seconded by Commissioner Cozad, and it carried unanimously. Minutes, April 30, 2018 Page 3 2018-1359 BC0016 9) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W (0.189394 ACRES): Commissioner Cozad moved to approve said extension of Oil and Gas Lease. The motion, which was seconded by Commissioner Conway, carried unanimously. • 10) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W (0.461142 ACRES): Commissioner Conway moved to approve said extension of Oil and Gas Lease. The motion, which was seconded by Commissioner Cozad, carried unanimously. 11) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W (0.195133 ACRES): Commissioner Cozad moved to approve said extension of Oil and Gas Lease. The motion, which was seconded by Commissioner Conway, carried unanimously. • 12) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W (0.258264 ACRES): Commissioner Conway moved to approve said extension of Oil and Gas Lease. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 13) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN — TREVOR PELLERITE: Commissioner Cozad moved to approve said appointment and authorize the Acting Chair Pro-Tem to sign. Seconded by Commissioner Conway, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, April 30, 2018 Page 4 2018-1359 BC0016 There being no further business, this meeting was adjourned at 9:38 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: daticavo;ei EXCUSED Steve Moreno, Chair Weld County Clerk to the Board EXCUSED BY: Deputy Clerk to the Board Barbara Kirkmeyer, Pro -Tern Sean P. Cgnway th Te A. Cozad 6 z7 Mike Freeman, Acting Chair Pro-Tem Minutes, April 30, 2018 Page 5 2018-1359 BC0016 Hello