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Home My WebLink About20180445.tiffRESOLUTION RE: APPROVE 2018 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT APPLICATION FOR NORTHERN COLORADO REGIONAL FORENSIC LABORATORY AND ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the 2018 Paul Coverdell Forensic Science Improvement Grant Application for Northern Colorado Regional Forensic Laboratory from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, commencing January 1, 2019, and ending December 31, 2019, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2018 Paul Coverdell Forensic Science Improvement Grant Application for Northern Colorado Regional Forensic Laboratory from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Division of Criminal Justice, Office of Adult and Juvenile Justice Assistance, be, and hereby is approved. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to submit said application electronically. eC ' So( RA Fab), kcA C 6 a) 63-2L -18 2018-0445 SO0039 2018 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT APPLICATION FOR NORTHERN COLORADO REGIONAL FORENSIC LABORATORY PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 12th day of February, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddenA)G..-C1so:‘,c. Weld County Clerk to the Board BY: Deputy APP Date of signature: (93 -7-1$ Steve Moreno, Chai ounty Attorney r .Cllr 7 2L- l 1 arbara Kirkmeyer Pro -Tern Sean P. Conway EXCUSED Julie A. Cozad Mike Freeman 2018-0445 SO0039 0}16(0-d 10# ktsLP5-- BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: FY 18 Coverdell Formula grant DEPARTMENT: Sheriff's Office: Crime Lab PERSON REQUESTING: Ronald Arndt, Crime Lab Director Brief description of the problem/issue: DATE: 1/29/2018 The Regional Crime has the opportunity to obtain at least $8,307 in training funds from a Coverdell formula grant. These federal funds are provided each state in the form of a formula grant based upon the number of type I crimes in the regions. As these funds are designated for laboratory services, I have looked at the number of type I crimes for the northern Colorado regions to come up with the figures that translate to the $8,307 we would receive. I have been working with Meg Williams with the state department of Criminal Justice who manages this grant from the states perspective and this figure is in agreement with her calculations. Having examined the needs of the regional lab and areas where training is needed most I have identified 4 training opportunities that I am requesting funds for. One for a DME class in cell phone forensics to be provided to a Weld County Deputy to help assist in the reduction of the cell phone backlog. Another is for training for the entire fingerprint examination section on current case law issues as well as addressing the issues raised by a National Academy of Sciences (NAS) study along with a P -CAST report from the office of the President. The final two classes are for our two newest fingerprint examiners in preparing them long term service within the regional lab in fingerprint identifications. This request is to ask for the opportunity to submit a request for grant funding that will help our lab to maintain the quality of service it has attained and continue to provide essential services to the region. There is never a guarantee that funds will be given, but it is a formula grant so if the grant is approved at the Federal level as part of the budget for 2018/2019 these funds are almost guaranteed. In that case a separate request will be made in the fall to accept the SOGA offered. Training: There is no future cost impact for the training and there is no supplanting of funds with this request. The grant must be submitted to the state by February 16th What options exist for the Board? (Include consequences, impacts, costs, etc. of options) Approve the request for training funds ($8307) for Daren Ford. This provides additional funds for the lab to keep its analysts current on issues that affect their work product on the bench and in the courtroom. Or Not approve the request. Recommendation: I recommend that we be allowed to submit the request for these funds. 2018-0445 SOoc)39 RE: FY18 Coverdell Formula grant (continued) Approved for Submission by Sheriff Reams: Approve Recommendation Sean P. Conway Julie Cozad Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Schedule Work Session Other/Comments: 2/13/2018 Print/Preview Colorado Division of Criminal Justice Office of Adult and Juvenile Justice Assistance 2017-2019 OAJJA Combined Grant Programs (NCHIP, COV, Formula) 2/16/2018 deadline Weld County NCRFL training in 2019 $ 8,307.00 Requested Project Contact Esther Gesick egesick@co.weld.co.us Tel: 970-400-4226 Additional Contacts joftelie@co.weld.co.us,rarndt@co.weld.co.us Organizational Details Weld County 1 150 O Street Greeley, CO 80631 United States Chair Board of County Commissioners Weld County Steve Moreno smoreno@co.weld.co.us Tel ephone970-400-4226 Fax 970-336-7233 Web [IN 84-6000813 1. Applicant "Doing Business As" (DBA) under a parent company/unit of government? i/ Yes No 2. Legal Entity Name Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same. County of Weld Colorado 3. Legal Entity Physical Address Enter the Legal Entity Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street, Greeley CO 80631 4. Applicant Type la For Profit Not for Profit ./ Public / Government 5. Enter the district information for the physical address of your organization 04 Colorado US Congressional District (01-07) 131 State Senate District (01-35) 50 State House District (01-65) 19 Colorado Judicial District (01-22) 86.00 TOTAL 6. Are you a State of Colorado Agency? J No Yes 7. Legal Entity County Enter the County of your legal entity address https://www.zoomgrants.com/printprop.asp?ripid=13048(propid=1016688tprint=R 1/11 2/13/2018 Weld Print/Preview Questions / Statement of Work [Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. Project Duration 1. Project Start Date MM/DD/YYYY 01/01/2019 2. Project End Date MM/DD/YYYY 12/31/2019 Application Type 3. Select the Application Type that you would be completing. g k Formula =, National Criminal History Improvement Program (NCHIP) Paul Coverdell Forensic Science Improvement Grant (COV) DCJ Grant Manager Only - Administration Formula rry- DCJ Grant Manager Only - Administration NCHIP DCJ Grant Manager Only - Administration COV Project Officials 4. Project Director: Name Enter salutation, first, last, title, agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company) Mr. Ronald Arndt Laboratory Director, Northern Colorado Regional Forensic Laboratory 5. Project Director: Email Address rarndt@co.weld.co.us 6. Project Director: Phone Number (970) 400-3638 7. Financial Officer: Name Enter salutation, first, last, title, Agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services) Ms. Barb Connolly, Controller County of Weld Colorado 8. Financial Officer: Email Address bconnolly@co.weld.co.us 9. Financial Officer: Phone Number (970) 400-4445 10. Signature Authority: Name Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company). Mr. Steve Moreno, County Commissioner Chair, County of Weld Colorado 11. Signature Authority: Mailing Address Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957) 1150 O Street, Greeley CO 80631-9596 12. Signature Authority: Email Address https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 2/11 2/13/2018 Print/Preview smoreno@co.weld.co.us 13. Signature Authority: Phone Number (970) 400-4207 Statement of Work 14. Project Abstract: Summarize your project in the space provided The Northern Colorado Regional Forensic Lab (NCRFL) is a consortium of 5 law enforcement agencies that have combined staff, and along with CBI staff housed in Greeley, to provide forensic services to the Northern Colorado region, primarily to the participating agencies. The lab in conjunction with the CBI was accredited in May 2015 in chemistry, biology -bodily fluid identification, firearms and latent prints. In addition, the areas of Biology -DNA Nuclear and Digital & Multimedia Evidence (DME) were accredited in 2016. The lab is seeking to train forensic scientists in their area of expertise so as to continue to improve the quality of forensic services to the people of Northern Colorado and address the concerns of the National Commission on Forensic Sciences (NCFS). 15. Coverdell Purpose Area To improve the quality and timeliness of forensic services and to reduce the number of backlogged cases in forensic laboratories ✓ To implement recommendations as adopted by the National Commission on Forensic Sciences (NCFS) to strengthen the forensic science communities 16. Problem Statement: What is the problem that the project will be addressing? See instructions for further information. We are seeking training to increase the knowledge, skills and abilities of the forensic analysts in the Northern Colorado Regional Forensic Lab. We have several new employees that have been added to our lab and so we are seeking to expanding their skill sets. In addition, we are seeking to address the concerns of the recent National Academy of Sciences (NAS) and PCAST reports. The latent print discipline will be hosting a class that will speak to some of these issues. By hosting the class we hope to maximize the number of analysts that can attend from our lab and also provide opportunity to other forensic labs in the region to attend a local training of this caliber. 17. NCHIP Prority Area (A): Updating and automating case outcomes from courts and prosecutors in state records and the FBI's Criminal History File. -answer not presented because of the answer to #3- 18. NCHIP Prority Area (B): Automating access to information concerning persons prohibited from possessing or receiving a firearm and transmitting relevant records to III, NCIC, and the NICS Index, including persons who have been adjudicated as a -answer not presented because of the answer to #3- 19. NCHIP Prority Area (C): Full participation in the III and National Fingerprint File (NFF), including adoption and implementation of the National Crime Prevention and Privacy Compact. -answer not presented because of the answer to #3- 20. NCHIP Prority Area (D): Improving the quality, completeness, and accessibility of records at the national level, particularly with regard to the NICS. - answer not presented because of the answer to #3- 21. NCHIP Project Plan (a) Describe the extent to which proposed grant activities. Will result in more records being available to systems queried by the NICS, including through federal and state and criminal history records, NCIC, and the NICS Index. -answer not presented because of the answer to #3- 22. NCHIP Project Plan (b) Describe the extent to which proposed grant activities. Recognizes the role of the courts in ensuring complete records. - answer not presented because of the answer to #3- 23. NCHIP Project Plan (c) Describe the extent to which proposed grant activities. c) Are reasonable in light of the applicant's current level of system development and statutory framework. - answer not presented because of the answer to #3- 24. NCHIP Project Plan (d) Demonstrates the technical feasibility of the proposed task(s) and details the specific https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 3/11 2/13/2018 Print/Preview implementation plan to achieve the intended deliverables. -answer not presented because of the answer to #3- 25. ACCREDITATION: Based on the state's priorities, applicant agencies must be fully accredited or applying for funds to assist them in their pursuit of accreditation. Describe whether the agency applying for funds is accredited or applying for funds in pursuit of accreditation. The NCRFL is a participant in the CBI's quality system and as such is an ISO 17025 accredited laboratory by ANAB (formerly ASCLD/LAB) in the disciplines of Drug Chemistry, Biology, Firearms/Toolmarks. Latent Prints, Digital & Multimedia Evidence and Other. 26. PROJECT PLAN: Clearly describe how project activities will be implemented and how the proposed activities will result in the projected outcomes. See instructions for further information. Digital Media: The lab has identified an individual that will receive training in Cell phone forensics so as to add to the number of DME individuals that will be able to process cell phones. We have identified a class that is essential in training this individual to perform cell phone forensics. Once training has been completed the analyst will return, complete any competency tests needed and begin applying the knowledge gained to present case work. Latent Prints: The laboratory has identified a class that speaks specifically to the concerns of the latent print community regarding the issues addressed in the NAS and PCAST reports as well as other national reports. I have been working directly with Ron Smith and Associates to host a class that will address those concerns and provide training to local fingerprint examiners in the mountain time zone region. The lab will work with Ron Smith and Associates to set up the class in Northern Colorado in 2019. We are in contact with other labs in the region to assure they have examiners that will attend. This class will address the issues and provide insight for examiners as they process casework and prepare for court. In addition, the CE credits earned from this class have been approved for either certification or recertification. Latent Prints: The laboratory has two new latent print examiners that need some additional training within their discipline to continue to expand their KSA. Both classes are approved as CE credits for certification/recertification. 27. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: a) Improvement in quality and timeliness. As a result of the cell phone training received an additional 50-75 phones will be processed in the lab, This will reduce the backlog of cases significantly in the DME- computer forensic unit thereby allowing the examiners to get to cases in a more timely manner. For the two latent print examiners these classes will expand their knowledge, skills and abilities thus making them more efficient in the processing of their latent print casework. These efficiencies will result in cases begin processed more quickly without losing the quality expected..This will be done by eliminating wasteful steps and developing the skills to more effectively compare known to unknown latent prints. 28. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: b) Anticipated reduction in backlog. We anticipate that as a result of the cell phone training received an additional 50-75 phones will be processed in the lab, This will reduce the backlog of cases significantly in the DME- computer forensic unit. As the latent print analysts improve their techniques they will be more efficient and thereby will be able to turn cases around sooner. 29. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: c) Anticipated improvement in quality and timeliness of forensic results. We anticipate that as a result of the cell phone training received an additional 50-75 phones will be processed in the lab, This will reduce the backlog of cases significantly in the DME- computer forensic unit thereby allowing the examiners to get to cases in a more timely manner. For the two latent print examiners these classes will expand their knowledge, skills and abilities thus making them more efficient in the processing of their latent print casework. These efficiencies will result in cases begin processed more quickly without losing the quality expected. This wil be done by eliminating wasteful steps and developing the skills to more effectively compare known to unknown latent prints. 30. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: d) Anticipated benefit of education and training to reduce backlog and improve timeliness of results. In the past latent print analysis was accepted by the law enforcement communities and the courts as a gold standard because of the "uniqueness of a fingerprint". Recent national reports have cast doubts on the significance of latent print analysis and results. By providing an individual to come to the region and present how current issues have been and are being addressed we believe that our latent print examiners will be better prepared. Prepared in their evaluation of the evidence, prepared in the methods used for examination, and finally prepared in their presentation to the jury of their findings. At this time our backlog is low and we are getting to cases within a week or two of coming into the lab. We are using this training as a means to improve the quality of the https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 4/11 2/13/2018 Print/Preview work performed. As the latent print analysts improve their techniques they will be more efficient and thereby will be able to turn cases around sooner. 31. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: e) Planned steps to achieve accreditation to positively impact quality and/or timeliness of forensic results. We are accredited, but as with all labs, accreditation is cyclical and we are always in the process of reaccreditation or audits between cycles. This training will help assure that our examiners are receiving timely training in areas relevant to todays technologies and concerns. 32. IMPLEMENTATION APPROACH - Explain the implementation approach to be used to accomplish the goals and objectives being proposed. Upon receipt of the funds, the dates for classes will be identified, For the DME class application will be made and upon completion of the course any required competency test will be given. Once that test is completed they will begin to apply the knowledge'and skills learned to forensic case work. For the Latent Print class, we will work directly with Ron Smith & Associates to set up a date in 2019 to host the class. We have two possible sites in the region, and as we are sponsored by law enforcement agencies that have those sites we will be able to secure the venue without additional costs. For the two latent print analysts; we will identify a class specific for the need of each of the two latent print analysts. They will register and attend and complete any requirement of the class. These classes will be required to serve as part of their continuing education for certification or recertification. Coverdell only - In addition to submitting the required signed certifications answer the three question below 33. PLAN FOR FORENSIC SCIENCE LABORATORIES - Please provide the name of the unit of local government that has developed this plan and the years the plan covers. (Provide the signed certification on the Documents tab) Northern Region Lab Group and CBI-MOU signed by both in 2013. Agreement reqiuires 18 month lag between decision to dissolve existing MOU and final termination. Under this MOU the NCRFL agrees through the lab board to follow the CBI's lab quality system. 34. GENERALLY ACCEPTED LABORATORY PRACTICES AND PROCEDURES - Describe how the applicant agency complies with the certification. Provide the name of the certifying accreditation organization being used. See instructions for further information. (Provide the signed certification on the Documents tab) The NCRFL works with the CBI in providing forensic laboratory services to the region. It has placed itself under the CBI's quality system and therefore operates also under all the CBI Forensic Sciences Services policies and procedures as set up by the Colorado Bureau of Investigation. The regional lab was assessed by ASCLD/LAB ( national accrediting body) in 2015 under those policies and procedures and was accredited in all disciplines it made application for: chemistry, biology -body fluids, firearms, fingerprints and shoe and tire tracks. In 2016 the biology -DNA section and the digital multimedia evidence sections were assessed and accredited as well. At this time every section of the lab is accredited by ANAB ( ASCLD/LAB was bought out by ANAB and now holds those documents). 35. EXTERNAL INVESTIGATIONS - Provide a detailed explanation of the process for ensuring an independent external investigation would be conducted in the event that an allegation of serious negligence or misconduct substantially affecting integrity. See instructions for further information. (Provide the signed certification on the Documents tab) If an allegation of serious negligence or misconduct were brought to the attention of the lab director the lab director would do the following: 1. The CBI quality system has in place a system to review instances that may affect the quality of the laboratory system. It is defined in the quality manual of the CBI laboratory systems. Anyone in the system can report on an instance of quality concern in the form of a quality incident review (QIR). 2. All QIR's are eventually provided to the lab director for review before being given to the quality manager. Many of these QIR's are resolved at the level of the technical leader or a lab manager. All others continue through the review process and in some instances the lab director makes a decision on corrective actions that may need to be taken. That recommendation is then reviewed by the quality manager. 3. If on review the lab director determines that the QIR indicates an allegation of serious negligence or misconduct then, in addition, to the paper trail of the QIR a call to the quality manager would occur. 4. The lab director would contact the quality manager of the CBI to determine the level of concern. 5. If it was of serious nature and required an independent investigation then the lab director would contact the Weld County https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 5/11 2/13/2018 Print/Preview Sheriff's Office, Internal Affair's Unit ( WCSO IA unit) to make them aware of the allegation and request their services to provide an independent review of the allegation. 6. Due to the unique nature of the regional lab (6 agencies providing staff in the lab) the agency whose employee was involved in the alleged action would be notified. They would be apprised of the situation and informed that an independent review would be done. 7. The lab director would review the results of the independent review and in concert with the CBI quality manager create a plan to follow through with the recommendation of the WCSO IA unit. report. Budget Summary Budget Summary Requested/Awarded Personnel Supplies & Operating Travel Equipment .M. Consultants / Contracts Indirect Total Grant Funds 4,895.00 $ 3,412.00 $ 0.00 Cash Match In -Kind Match Match Total $ 8,307.00 $ 0.00 $ 0.00 Tables (G&O, Budget Details, Additional Funding) Goals & Objectives %MNn'ivMwvM/NM/mw.afwx//Nn1 GOAL 1 Goal 1 Objective 1.1 Objective Outcome/Activities M. Measurement/Performance Measures for Objective Timeframe Objective 1.2 Objective Outcome/Activities Wsworior w wM.0no.nn.. Mw n %... Measurement/Performance Measures for Objective Timeframe Objective 1.3 Won. .nnn.,..M....._m� M _ ....A....SO..n ..n . .. nnn•M4W.HryµM..'wMM ww.wwnMn:uywnnwnn vnn . r9 WtMvx/nryAW Nu:.nnnu..rtmr4.6•• .t. PRMv/w/A.M* nMv.vxw:.un..:nwAw.v.wr.wAwvA- Match Project Total Total $ 0.00 $ 0.00 Project Total $ 0.00 $ 4,895.00 $ 0.00 $ 3,412.00 $ 0.00 $ 0.00 $ 0.00 � � $ 0.00 $ 0.00 S 0.00 $0.00 $0.00 $0.00$8,307.00 Provide training to our Laboratory staff in areas that will continue to improve the quality of service and also aid in their certification or recertification needs. Have a DME examiner participate in an online Cellebrite class for a week to learn the steps involved in the processing of cell phone evidence. The Regional lab would register and have the DME examiner complete the online Cellebrite class in 2019. Register the analyst for the class. The analyst would complete the online class, and pass any tests required of the training. Once the class is completed they would fulfill any lab mandated competency testing and then begin processing cases once they have been authorized by the technical leader. Register for the class in early 2019. Complete the training in early 2019 and then start processing cell phones in early 2019. m/MWerW..rwn...w.wnnAnw .w.w 'AVw.www�•Mww.Wlw Wn—wYn..r .w..4w+.nw.aawwrMww.: .. w.ALw.W...........w..... Serve as the host for a latent print examiners class that addresses the concerns raised with the PCAST report. I.VMY rye. .vpiuirvx. xxawv .... • w J Work directly with Ron Smith & Associates to host a class in 2019 that would allow for our examiners to attend and receive this training. _ �w .. w ,n____,___ - Host the class. Have all the examiners attend the class and complete all required testing. Complete training in spring/summer of 2019. wwv.Y+wMvwA,.n.v..v Objective https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R Have the latent print examiners attend a class in latent print analysis through Ron Smith & Associates. To be identified in 2019 6/11 2/13/2018 Print/Preview according to their needs at that time Outcome/Activities Measurement/Performance Measures for Objective The class is identified in early 2019; registration is made: individual attends the class: individual passes any exams and brings the KSA back to the lab to apply to case work. 1. The class is identified in early 2019 2. Registration is made 3. Individual attends the class. 4. Individual passes any exams. Timeframe To be completed in 2019, preferably before September 30, 2019. GOAL 2 Goal 2 Objective 2.1 Objective Outcome/Activities Measurement/Performance Measures for Objective Timeframe Objective 2.2 Objective Outcome/Activities Measurement/Performance Measures for Objective Timeframe Objective 2.3 Objective Outcome/Activities Measurement/Performance Measures for Objective Timeframe GOAL 3 Goal 3 Objective 3.1 Objective Outcome/Activities Measurement/Performance Measures for Objective Timeframe Objective 3.2 Objective Outcome/Activities Measurement/Performance Measures for Objective Timeframe Objective 3.3 Objective Outcome/Activities Measurement/Performance Measures for Objective Timeframe OUTCOMES AND PERFORMANCE MEASURES (NCHIP only) Provide quantitative measures to assess or describe the impact this project will have on the quality, completeness, and availability of records at the national level. Include the corresponding NCHIP Performance Measures upon which your proposed project will impact. See instructions for further information. https://www.zoomgra nts. com/pri ntprop.asp? rfpid=1304&pro pid=101668&pri nt=R 7/11 2/13/2018 Print/Preview ersonn &: Budget Budget Narrative Details Position Title Personnel and Name Annual Base Salary Annual Base %To Salary Be To Be Paid Annual Paid By Fringe By Grant Grant Funds Funds Annual Fringe To Be Paid Total Base % To Total Salary Be Annual + Budget Paid Base Fringe Narrative Cash B By Salary To Be and Match Match By Grant Grant Funds Funds + Paid Justification Fringe By Grant Funds Total Match In- Match Budget Kind Committed Narrative to this and Project Justification 1 2 3 4 5 6 $ $ Oa- $ $ $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 $ 0.00 $ 0.00 $ $ 0.00 $ $ 7 8 9 ierenv 10 Total $ $ 0.00 $ 0.00 $ 0.00 $ $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 0.00 $ $ $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $0.00 $0000 Non -Personnel: Budget & Budget Narrative etas Budget Item SUPPLIES & OPERATING S&O 1 Amount To Be Item Paid By Budget Narrative and Justification Grant Funds $ $ $ 0.00 $ 0.00 $0.00 Match Cash In- Budget Match Kind Narrative Match and Justification On line $ 1,295 THE DME section uses Cellebrite as its primary means of Cellebrite examining cell phones for data associated with forensic cases. class This training would allow for a new DME analyst in the lab to take this online class as part of their initial training in the DME section. The bulk of our work in computer forensics is with cell phone submissions so having this individual trained will aid in reducing the backlog in cell phones in the lab. $ S&O 2 lab to $ 2,400 The regional lab would serve as host of the event thereby Courtroom saving the travel costs associated with sending analysts out of class state. This training would meet the needs of the lab by providing the knowledge needed to prepare the examiners for the questions they will be asked required latent prints. These questsion are being raised as a result of the NAS study and the PCAS report. S&O 3 S&O 4 S&O 5 S&O 6 S&O 7 S&O 8 $ $ Ron Smith $ 600 This specific training will be provided to our one of the two class newest analysts to help them be more proficient in the latent latent pr prints examinations. Ron Smith $ 600 This specific training will be provided to our one of the two class newest analysts to help them be more proficient in the latent latent pr prints examinations. $ $ $ $ $ $ I. VOA https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 8/11 2/13/2018 S&O 9 S&O 10 $ Print/Preview $ Supplies & Operating Total TRAVEL $ 4,895 Ti T2 T3 T4 $ 0 $ 0 Ron Smith $ 1,706 Air fare $ 386, Car rental $350, Per diem $54 x 5 days = $270 class for S&03 and hotel $140 x 5 days = $700 Ron Smith $ 1,706 Air fare $ 386, Car rental $350, Per diem $54 x 5 days = $270 class for and hotel $140 x 5 days = $700 S&04 $ T5 T6 T7 $ $ $ $ $ $ $ $ $ $ $ T8 T9 $ $ $ $ $ $ T 10 Travel Total EQUIPMENT E1 E2 E3 E4 $ $ 3,412 $ $ E5 E6 E7 $ $ $ $ $ E8 E9 E 10 Equipment Total $ $ $ $ $ $ $ CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) CC 8 CC 9 CC 10 Consultants/Contracts Total INDIRECT I1 $ $ 0 Indirect Total Total $ $0 $ 8,307 $ $ $ $ $ $ $0 $0 https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&pri nt=R 9/11 2/13/2018 Print/Preview Additional Sources of Project Funding Amount Description Duration Source Federal $ State $ eLVISWY .�....-...M,. County Government Municipal Government Private Other (Specify) Total Documents $ 0.00 Documents Requested * Plan for Forensic Science Laboratories [Required for Coverdell] download template Generally Accepted Laboratory Practices and Procedures [Required for Coverdell] download template Required? Attached Documents * Plan for Forensic Science Laos Generally accepted lab practices External Investigations [Required for Coverdell] External Investigations download template Budget Revision (DCJ Form 4-A) download template Change in Project Officials (DC] Form 4-B) download template Change in Grant Award Period (DC) Form 4-C) download template Modification of Other Grant Agreement Terms (DCJ Form 4-D) download template Consultants/Contracts (DCJ Form 16) download template Equipment Inventory/Retention Certification (DC) Form 5) download template Equipment Procurement Certification (DCJ Form 13) download template • SLAW Certification of Compliance with Regulations - Office of Civil Rights, Department of Justice (DC) Form 30) download template Conference Policy and Certification (DCJ Form 31) Other NCHIP Financial Management Questionnaire [Required at Application Submission] download template Coverdell Financial Management Questionnaire [Required at Application Submission] download template LYS. Leas Coverdell Financial Management Ouestionaire Budget Revision Worksheet download template Certificate Regarding Lobbying; Debarment, Suspension; and Drug -Free Workplace [Required for https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 10/11 2/13/2018 Print/Preview awards greater than $100,000 ONLY. Must be completed at the time of Grant Agreement processing] '. Federally Approved Indirect Cost Rate [Required for all Grants requesting to use a pre -approved federal indirect cost rate for this project] PAVAWIOA * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 101668 Become a fan of ZoomGrantsTM on Facebook Problems? Contact us at Questions@ZoomGrants_com ©2002-2018 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser https://www.zoomgrants.com/printprop.asp?rfpid=1304&propid=101668&print=R 11/11 U.S. DEPARTMENT OF ST C OFFICE OF JUSTICE'PROGRANIS NATIONAL INSTITUTEOF JUSTICE FY2018 Coverdell Forensic Science Improvement Grants Program Certification as to Plan for Forensic Science Laboratories — Application from a Unit of Local Government On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: This unit of local government has developed a plan for forensic science laboratories under- a program intended to improve the quality and timeliness of forensic science or medical examiner services provided by the laboratories operated by the applicant unit of local government and any other government - operated laboratories within the State that will receive a portion of the grant amount. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant agency. Ronald Arndt Printed Name of Certifying Official Laboratory Director Title of Certifying Official NCRFL Name of Applicant Agency County of Weld Colorado Name of Applicant Unit of Local Government 1/22/18 Date Colorado Division of Criminal Justice- Coverdell Sub -grant Application (2018) U.S. DEPARTMENT OFI ' `i OFFICE OF JUSTICE PROGRAMS NATIONAL INSTITUTE OF JUSTICE Coverdell Forensic Sciience.improvement Grants::.,, arrr Certification as to Generally Accepted Laboratory Practices and Procedures On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice Any forensic science laboratory system, medical examiner's office, or coroner's office in the State, including any laboratory operated by a unit of local government within the State, that will receive any portion of the grant amount. uses generally accepted laboratory practices and procedures, established by accrediting organizations or appropriate certifying bodies. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice's Office of the inspector General. I have authority to make this certification on behalf of the applicant agency. nature of Certify Ronald E Arndt Printed Name of Certifying Official Laboratory Director Title of Certifying Official NCRFL Name of Applicant Agency County of Weld, Colorado Name of Applicant Unit of Local Government 1/22/2018, Date Colorado Division of Criminal Justice- Doverdeli sub -grant. ton (2048) U.S. DEPARTMENT OF JUSTICE :tCg .,._ ,PROGRAM NATIONAL INSTITUTE OF JUSTICE overdeII Forensit Science Improvement Grants Program Certification as tO External tnvestlgations On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: A government entity exists and an appropriate process is in plate to condueti- tewttent external investigations into allegations of sedans negligence or misconduct substantially affecting the integrity of the forensic results tormnitted by employees or e0Otraetors of any forensic laboratory system, medical examiner's office, coroner's office, law enforcement storage facility, or med uatfacility in the State that will receive a portion of the grant amount.. I personally read and reviewed the section entitled "Eligibility" in the Fiscal Year 2018 program announcement forthe Covetll Forensic Science improvement Grants Program. i acknowledge that a false statement in this certificatiorb or in the grant application that it supports may he the subject of criminal prosecution, including under 18 U.S.C. § 1001 and IQ U.S.C. § 3795a. !also acknowledgetl'iat Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department.ofJustice`s Office of the Inspector General. ihority td rtlak=° this certification on behalf of the applicant agency. Signature r Ronald E Arndt Printed Name of Certifying Official t,ahoratory Director Title of Certifying Official NCRFL Name of Applicant Agency County of Weld, Colorado Name of Applicant Unit of Local Government Weld County Sheriff's Office, Office of Internal Affairs Name of Investigating Agency 1/22/2018 Date Colorado Division of Criminal Justice- Coverdell Sub -grant Application (2018) Fhianciai a A ement Questhns 'tits Paul Coverdefl Forensi r o�. Sckce !mpror merit Grant gra 1 This section Must be completed in cooperation -'1= ith the.deSlgnated financial officer assigned to this .grantiprpjectiComplete this for in Exceta U ; glad the completed electronic version on. the "Documents" tab in ZoomGrartts .Enteryour r response in -the field.BELOW the- questions The questions that use a dropdo n. menu, click n the spacibelow-the;question and an arrow will appear to the right of the field showing you the d"rcpdown options.: L What accounting system does your organization use? List the name and a brief description of the system® (maximum length = 1,000 characters) Banner Finance I. This grant will be on a cost reimbursement basis. What will be your organization's source of cash and how >> ,, ill your organization manage its cash flow between the time costs are incurred and rehursed? (maximum length = 1,000 characters) General Fund money will be used to cover the program expenses and then reimbursed by the grant funds. 3a4 which of the. following applies to your agency (select an option from the dropdown box) Agency has expended over $750,000 in federal funding in the last calendar year from all combined sources. most recent a433 au i lanagernent tet.W.r to. via ZoorGi ants 2 Documea 3;b-; Date -of most recent A .133 Audit, Financial Audit or Financial Review? SttInSattealfr _ 12/31/2016 3c. Date the recent A-133 _ udit, Financial Audit or Financial ,view, was sent. t ICJ . 7/1/2017 3d. w- vita' there any findings, s•1;uestioned costs or unallocated costs (select an option from the dropdown box) Yes �."`� 3 � M c.^� a� �h r b/� /1 � 6r�1 r" to w Pleasesubmit a,�.; i resolutions a� nd/o _ c rr ect'ive action plans DO; AND Briefly descr be your audit --findings and ow they've been resolved in box below (maximum into .:=1,000 ,ch y cr') In 2016 there was a finding on a Human Service Aging cluster grant related to program income. In one of the three vendor bills reviewed there was an instance where program income was reported as donations rather than program income. The finding did not result in any questioned costs but caused the program income tracked and monitored to be incomplete. The corrective action taken involved creating a verification check list for vendor bills before submitting them for payment. Criteria for managing grant funds Please respond to the following questions regarding whether your accounting system meets the criteria for managing grant funds. These are items that will be monitored by the Division of Criminal Justice (DCJ) staff either by site visits or other reporting mechanisms. 4. Does your accounting system separate all revenues and expenditures by funding source? (select an option from the dropdown box) Yes 5. Does your accounting system track revenues and expenditures for each grant award separately :hrough a sub -ledger system? (select an option from the dropdown box) Yes 6 Does your acc >>unting system allow expenditures to be classified by the broad budget cater? •dries listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services? (select an option from the dropdown box) Yes 7. Does your organSSStior have written financial plicies and procedures (specific to grants) in plac that descri e items such as: mewing all grant requirements, the preparation of grant financial reports and statements, the disclosure of financial documents, the ability for staff to prevent and detect misstatements in financial reporting, a method to trace funds, and a process to maintain and safeguard all cash, real and personal property, and other assets? (select an option from the dropdown box) Yes 8. Is this grant request for less than $100,000? (select an option from the dropdown box) i _ Yes 9. Is this grant request for a new project? (select an option from the dropdown box) 1 10. Has your organization been in existence for three (3) years or more? (select an option frrn th dropdown box) rn; IYes 1 11® Does the staff assigned to this project have two (2) or more year's prior experience with projects with the same or similar requirements? (selectn option from the dropdown box) Yes 12. Does your organization have internal controls in place, such as: a review process to determine reasonableness, ailowability and allocability of costs, separation of duties, dual signatures on certain checks, reconciliations or other fiduciary oversight? (select an option from the dropdown box) Yes 13. Does your organization reconcile sub -ledgers to your general ledger at least monthly or quarterly if the applicant is a governmental entity? (select an option from the dropdown box) Yes 14. Are accounting records supported by source documentation such as invoices, receipts, timesheets, etc.? (select an option from the dropdown box) 15 Does your organization routinely record the grant number or otheli unique identifier on ail s urce documents such as invoices, receipts, time records, deposit records, etc.? (select an option from the dropdown. box) Yes 16. Does your organization maintain time sheets approved by the employee, supervisor and project irector for each employee paid by these grant funds? (select an option from the dropdown box) 17. [NorigovernmentaFagendes only] Do the Board bylaws and policies describe the involvement of 4 the Board in the financial oversight and direction of your agency? (select an option from the dropdown box) 18. If you answered "No" to any one question (4-7, 1246) above, please provide a brief explanation below. Please refer to question #. (maximum length = 500 characters) 3 24 11/2/2017 Esther Gesick From: Sent: To: Subject: ZoomGrants Notices <Notices@zoomgrants.com> Tuesday, February 13, 2018 3:13 PM Esther Gesick Application Submitted: NCRFL training in 2019 Success! Your application has been submitted! You will be hearing from the funding organization regarding next steps. Here is a link to the Print/Preview of your application. You can also save your application as a PDF from this link: http://www.ZoomGrants.com/printprop.asp?rfpid=1304&propid=101668 We hope your experience using ZoomGrantsTM has been positive, and either way, we would like to hear from you. Would you mind taking two minutes to fill out a short survey based on your experience with THIS application? We take your feedback seriously and would greatly appreciate your input. Click on this link to complete the survey: http://goo.gl/form slumLrIK9Bka We also would like to invite you to become a Fan of ZoomGrantsTM on FaceBook. We send out notices of new grant opportunities as well as upgrades and new features to our fans and we would like to include you! We wish you the absolute best with your application! P101668 This email was sent from a notification -only email address. Replies to this message will be sent to the person who originated this message. Thank you for using http://www.zoomgrants.com 1 Hello