HomeMy WebLinkAbout20194943.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #1 FOR NURSE HOME VISITOR PROGRAM
(NHVP) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #1 for the Nurse
Home Visitor Program (NHVP) between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Public Health
and Environment, and the Colorado Department of Human Services, Office of Early Childhood,
commencing on August 30, 2019, and ending June 30, 2020, with further terms and conditions
being as stated in said contract amendment, and
WHEREAS, after review, the Board deems it advisable to approve said contract
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #1 for the Nurse Home Visitor Program (NHVP)
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Human Services, Office of Early Childhood, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 9th day of December, A.D., 2019, nunc pro tunc August 30, 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: deettoo jC'lto;e1
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APPROVED AS T
unty Attorney
Date of signature: 17-/lei/'I
Steve Moreno
arbara Kirkmeyer, chair
i^
EXCUSED
Mike Freeman, Pro -Tern
p
Conway
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2019-4943
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Memorandum
TO: Barbara Kirkmeyer, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: November 22, 2019
SUBJECT: FY19-20 Nurse Home Visitor Program
Amendment #1 with the Colorado Department
of Human Services
For the Board's approval is Amendment #1 to the FY19-20 Nurse Home Visitor Program (NHVP)
Contract between the Colorado Department of Human Services, Office of Early Childhood
("CDHS"), and the Board of County Commissioners for the County of Weld, State of Colorado,
on behalf of the Weld County Department of Public Health and Environment ("WCDPHE").
The Nurse Home Visitor Program (NHVP), also known as Nurse Family Partnership (NFP)
provides, at no cost to the client, specially -trained registered nurses provide home visits to
vulnerable low-income, first-time mothers residing in Weld County beginning in pregnancy and
continuing until the client's child reaches the age of two years. Clients are educated on positive
maternal/child health practices, infant/toddler developmental needs, effective parenting, and
maternal economic self-sufficiency. This evidence -based program has shown multi -generational
positive outcomes that benefit both families and the community as a whole.
The purpose of this contract amendment is to revise the budget to combine the nurse home visitors'
salaries into one line item rather than having an individual line item for each nurse's salary. The
intent is to have one cumulative salary line for these positions to build -in wage flexibility if a new
hire is brought -in at a higher salary than the person who left the position, which can happen if the
new incoming nurse has more direct or relevant experience, and there is no vacancy savings in that
line item. Our current NHVP contract budget is very rigid and requires budget revisions or
amendments (and therefore contract amendments) to make changes to each nurse's salary line if
wages will exceed what was originally budgeted. This change to the contract will make it much
less labor intensive to get full reimbursement for our grant expenditures. The full budget amount
of $954,006 will remain the same as will the contract period of July 1, 2019, through June 30,
2020.
This Amendment #1 has been reviewed by Assistant County Attorney, Karin McDougal, and it
meets with her approval.
Furthermore, this amendment was approved for placement on the Board's agenda via pass -around
dated November 12, 2019.
I recommend approval of this contract amendment with CDHS for the Nurse Home Visitor
Program.
2019-4943
H LOOS
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Y1_9-20 Nurse Home Visitor Program Amendment #1 with t
e Colorado Department of Human Services
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: November 12, 2019
PERSON REQUESTING: Mark E. Wallace, MD, MPH. Executive Director
Brief description of the problem/issue:
For the Board's review and approval is Amendment #1 to the FY 19-20 Nurse Home Visitor Program (NHVP) Contract
between the Colorado Department of Human Services, Office of Early Childhood ("CDHS"), and the Board of County
Commissioners for the County of Weld, State of Colorado, on behalf of the Weld County Department of Public Health and
Environment (` `WCDPHE").
The Nurse Home Visitor Program (NHVP), also known as Nurse Family Partnership (NFP) provides, at no cost to the client,
specially -trained registered nurses provide home visits to vulnerable low-income, first-time mothers residing in Weld
County beginning in pregnancy and continuing until the client's child reaches the age of two years. Clients are educated on
positive maternal child health practices, infant/toddler developmental needs, effective parenting, and maternal economic
self-sufficiency. This evidence -based program has shown multi -generational positive outcomes that benefit both families
and the community as a whole.
The purpose of this contract amendment is to revise the budget to combine the nurse home visitors' salaries into one line
item rather than having an individual line item for each nurse's salary. The intent is to have one cumulative salary line for
these positions to build -in wage flexibility if a new hire is brought -in at a higher salary than the person who left the position,
which can happen if the new incoming nurse has more direct or relevant experience, and there is no vacancy savings in that
line item. Our current NHVP contract budget is very rigid and requires budget revisions or amendments (and therefore
contract amendments) to make changes to each nurse's salary line if wages will exceed what was originally budgeted. This
change to the contract will make it much less labor intensive to get full reimbursement for our grant expenditures. The full
budget amount of $954,006 will remain the same as will the contract period of July 1, 2019, through June 30, 2020.
This Amendment #1 has been reviewed by Assistant County Attorney, Karin McDougal, and it meets with her approval.
What options exist for the Board? (include consequences, impacts, costs, etc. of options)
Approving this contract amendment will allow WCDPHE greater budget flexibility as it relates to salary variability between
the skill and experience levels of exiting and incoming nurses. This will result in time and cost savings to WCDPHE, Weld
County and CDHS.
Declining this amendment will result in the need to continue to execute time consuming budget revisions and/or amendments
each time a salary changes between an exiting and incoming nurse which can be very expensive in terms of the time it takes
each person who needs to be a part of each revision or amendment process.
Recommendation: I recommend approval of this amendment to the FY19-20 Nurse Home Visitor Program continuation
contract with CDHS.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
Approve
Schedule
Recommendation Work Session
Other/Comments:
CONTRACT AMENDMENT #1
SIGNATURE AND COVER PAGE
State Agency
Colorado Department of Human Services
Office of Early Childhood
Original Contract Number
20 IHIA 129479
Contractor
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, CO 80631
Amendment Contract Number
20 TWA 141826
Current Contract Maximum Amount
Initial Term
State Fiscal Year 2020 $954,006'
'An appropriation for NHVP General Accounting
Encumbrance (GAE) is hereby added to this contract.
The maximum payable for GAE is subject to
appropriated funds, not to exceed $50,000 which is split
among other NHVP vendors. See Exhibit C: Additional
Provisions.
Extension Terms
N/A
Total for All State Fiscal Years $954,006*
Contract Performance Beginning Date
August 30, 2019
Current Contract Expiration Date
June 30, 2020
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Department of Public Health and Environment
y: Chair, Weld County Board ofCgftnty Commissioners
Date: DEC 0 9 2 D
STATE OF COLORADO
Jared Polls, Governor
Michelle Barnes
i e Director
By: M An a Snyder, Director, " ice of Early Childhood
Date: /V/ 4'f 1 1
In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
1 11 2tfly
Andrea Eurich / Janet Milts
Amendment Effective Date:
Amendment Contract Number 20 URA 141826
Page 1 of 3
Rev 1/14/19
o?piT -
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Contract contained herein shall commence on the Amendment Effective Date shown on the
Signature and Cover Page for this Amendment and shall terminate on the termination of the
Contract.
4. PURPOSE
In accordance with the provisions of this contract and its exhibits and attachments, the Contractor
shall: Provide trained visiting nurses to help educate mothers on the importance of nutrition and
avoiding alcohol and drugs, including nicotine, and to assist and educate mothers in providing
general care for their children. This amendment amends Exhibits B and C.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. Exhibit B — Budget
Exhibit B — Amendment #1, which is attached and incorporated into this Amendment,
hereby replaces Exhibit B of the Original Contract.
B. Exhibit C — Additional Provisions
Exhibit C — Amendment #1, which is attached and incorporated into this Amendment,
hereby replaces Exhibit C of the Original Contract.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
Amendment Contract Number: 20 IHIA 141826
Page 2 of 3 Rev. 1/14/19
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number: 20 MIA 141826
Page 3 of 3 Rev. 1/14/19
Exhibit B - Amendment #1
COLORADO
Office of Eari:y. Childhood
Depa r! r .F4nx G`g iu nan Services;
es;
Colorado Department of Human Services
Office of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Contractor Name
Weld County Department of Public Health
and Environment
Budget Period
July 1, 2019 - June 30, 2020
Project Name
Nurse Home Visitor Program
Counites Served
Weld County
Program Contact Name, Title
Phone
Email
Fiscal Contact Name, Title
Phone
Email
Dana Garvey, RN, BSN, CLC
Nurse Home Visitor Supervisor, Community Health Services
(970) 400-2405, dgarvey@co.weld.co.us
Tanya Geiser
Funded Caseload
Director, Administrative Services
(970) 400-2122, tgeiser@co.weld.co.us
150
Expenditure
Categories
Personnel
Services - Salaried
Employees
FY 2019-2020
Position Title/
Employee Name
Description
What is indiuded
of Work and
in Fringe Benefits
Gross or Annual
Salary
Fringe
Percent of Time
on Project
Total Amount
For Project
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDHS
Funding
(NHVP)
Description of Fringe: Medicare at 1.45%; unemployment
workers' compensation at 0.08%; PERA at 13.7%; life/AD&D
insurance at 0.33%; health insurance at 12.14%; accrual
at 4.61%; accrual -holiday at 4.23%; and accrual -sick
fringe benefits are 38.93%.
at 0.09%;
-vacation
at 2.3%. Total
Percent of Fringe:
38.93%
individual Nursing Staff salary not to exceed $83,680
(A Contract Amendment is required if any additional funds are added to the total contract amount)
Nursing Staff includes two(2) Nurse Supervisors
and six(6) Nurse Home Visitors
Overall program implementation and home visiting service delivery
$635,293
$0
$0
$635,293
Community Health Director - TBD
Provides oversight to ensure fidelity and quality of program delivery
and assists the home visitors.
$99,224
$38,628
10%
$13,785
$0
$0
$13,785
Office Technician 1 - Rosie Varela Martinez
Provides assistance in data uploading
NHVP, supervisor, and nurse home
during funding period is $20.06/hour,
and will work approximately 936
and general support
visitors. Average
average fringe
hours.
for the
hourly wage
is $7.81/hour
$41,718
$16,241
45%
$26,082
$0
$0
$26,082
Office Technician 2 - Mary Saldivar
Provides assistance in data uploading
NHVP, supervisor, and nurse home
during funding period is $22.07/hour,
and will work aoproximately 624
and general support for the
visitors. Average hourly wage
average fringe is $8.59/hour
hours.
$45,910
$17,873
30%
$19,135
$0
$0
$19,135
t Total
Personnel Services (including
fringe
benefits)
$694,295
$0
$0
$6948295
Page 1 of 3
Exhibit B - Amendment #1
Supplies
& Operating
Expenses
FY 2019-2020
Item
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
Funding
C. CDHS
(NHVP)
$2,500
Office Operating Expenses (i.e. supplies)
Costs cover office supplies and printing which are necessary to perform the critical functions of this program.
$0
$0
Client Support Materials
Costs include books, educational toys for clients, and items that the team deems necessary for client support.
$0
$0
$8,000
Printing & Publications
Covers costs for hard copies of documents and forms necessary to maintain model fidelity.
$0
$0
$2,000
Postal & Shipping Services
Covers costs for shipping requirements.
$0
$0
$2,500
Communications (cellular, network services)
Costs include cell phone services with unlimited texting and WIFI for up to 7 laptop computers. This allows the home visiting nurses the ability to
communicate with each other and clients to ensure the safety of nurse home visitors and to enable charting in the field through the use of their
cell phone hot spot capabilities.
$4,000
$0
$0
Medical Supplies
Covers costs for medical items purchased for client home visits.
$0
$0
$1,000
Outside Services
Covers costs associated with
the calibration and servicing of scales used during home visits.
$0
$0
$500
Electronic Medical Records (approx $1667 per
month)
Covers computer and data processing expenses related to EMR maintenance and upgrades, EMR licenses, and EMR operation and technical
support (outside technical support). EMR is a technology driven norm in the medical community and it enables us to progress from double
charting to single charting in an electronic format.
$0
$0
$20,000
2. Total
Supplies & Operating Expenses
$0
$0
$40,500
Training and
Technical
Assistance
FY
2019-2020
Item
Description of Item
Per
Fee
#
Total
A. Other
Sources of
Funding
B. Medicaid
Revenue
C.
Funding
CDHS
(NHVP)
$8,580
Program Support Fee
Required cost for NFP
Supervisor
$8,580
1
$8,580
$0
$0
DANCE Education
Cost covers required NFP
training
NHV
$685
4
$2,740
$0
$0
$2,740
DANCE Licensing
Cost covers required NFP training materials
NHV
$67
1
$67
$0
$0
$67
Nurse Consultation, 1st Supervisor
Required cost for NFP
Supervisor
$3,796
1
$3,796
$0
$0e
$3,796
Administrator Education
NFP training for Administrator
Administrator
$585
1
$585
$0
$0
$585
Professional Development
Covers cost of additional training for NHVs
NHV/Supervisor
$600
7
$4,200
$0
$0
$4,200
PIPE Training
Covers the cost for the Partners in Parenting
2 -day comprehensive training. This PIPE
to provide a foundation for teaching parenting
NFP clients.
Education (PIPE)
training is designed
techniques to
Per NHV
$325
2
$650
$0
$0
$650
CLC training
Covers the cost for the Certified
Counselor (CLC) 5 -day comprehensive
materials, and certification
training provides comprehensive
education needed to support
breastfeeding from birth
Lactation
training,
exam. The CLC
lactation
NFP clients with
to toddler age.
Per NHV
$695
1
$695
$695
3. Total
Training and Technical
Assistance
$20,618
$0
$0
$21,313
Equipment
(Over $5,000 Per
Item)
FY
2019-2020
Name
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C.
Funding
CDHS
(NHVP)
No costs in this category will be reimbursed by CDHS.
$0
$0
$0
4.
Total
Equpment
$0
$0
$0
Page 2 of 3
Exhibit B - Amendment #1
Travel
FY 2019-2020
Item
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDHS
Funding
(NHVP)
Mileage and Training/Travel Expenses
Covers the costs for travel to client visits, community outreach, and trainings; as well as travel expenses for training 6 NHVs, 1 NHV
supervisor, and 1 Site Administrator
$0
$0
$30,607
NFP Supervisor Meetings
Covers the cost for three state nurse supervisor meetings
$0
$0
$205
NFP Nurse Practice Council
Covers the cost for three state
nurse practice council meetings
$0
$0
$205
5. Total
Travel
$0
$0
$31,017
Contractors/Consultants
(payments to third
parties or entities)
FY 2019-2020
Name
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDHS
Funding
(NHVP)
Mental Health Consultation for Nurses
Covers the cost for monthly maternal/fetal
and complex situations with their clients
mental health specialist consultation
($120 per month for 12 months).
services to help nurses address potentially volatile
$0
$0
$1,440
6. Total
Contractors/Consultants
$0
$0
$1,440
MODIFIED TOTAL DIRECT COSTS (MTDC)
$0
$0
$788,565
[not to exceed 10% unless Negotiated Federal Indirect
Indirect
Costs
Cost rate or Negotiated State Indirect Cost rate is attached]
FY 2019-2020
Item
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDHS
Funding
(NHVP)
State Federal Indirect cost rate
The CDPHE negotiated indirect cost for WCDPHE is 20.98% of the total direct costs for 2019
$0
$0
$165,441
Total
Indirect
$0
$0
$165,441
TOTAL
$o
$0
$954,006
Page 3 of 3
Exhibit C — Amendment #1
ADDITIONAL PROVISIONS
1. SERVICE PROVISIONS
The Contractor shall provide the services according to the plans submitted in the "Statement of Work",
attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans,
timetables, tasks, duties, and responsibilities of the Contractor as described in the Statement of Work, shall
be adhered to in the performance of the requirements of this contract. In the event of a conflict, the terms and
conditions of this contract shall control over the Statement of Work. Any significant changes to the
Statement of Work (SOW) require an amendment to the contract.
2. GOALS AND OBJECTIVES
The Contractor shall be responsible for the achievement of any goals and objectives as specified within the
Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by
the State to the Contractor allowing adequate time for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any
provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract
Representative upon execution.
4. PAYMENT
In consideration of the provision of services and reporting and subject to all payment and price provisions
and further subject to verification by the State of full and satisfactory compliance with the terms of this
contract, the State shall pay to the Contractor an amount not to exceed the amount specified in the Budget
(EXHIBIT B), of this contract.
A. The Contractor shall submit requests for payment to CDHSOEC_Invoicing,c ,state.co.us no less than
monthly on forms prescribed and provided by the State.
B. Payment shall be made on a cost reimbursement basis for services rendered.
C. Timely Invoicing - Invoices shall be submitted no later than 45 days following the last day of the month.
End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided
prior to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by
July 5th shall notify the state of the amount to be booked as accounts payable by July 13th by sending an
email to CDFIS__OEC.Invoicing,,c�r,state.co.us. Final invoices for services prior to June 30th shall be
submitted by September 14th. Invoices received after September 14th may not be paid.
De The Contractor shall maintain source documentation to support all payment requested pursuant to this
contract. All source documentation shall be provided to the State by the Contractor upon request.
E. It is understood that the State reserves the right to offset funds pursuant to this contract based on the
discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of
funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation
requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute
of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes.
5. PARTICIPATION
The Contractor representative(s) is required to participate in any Office of Early Childhood sponsored
meetings related to this contract.
Page lof3
Exhibit C — Amendment #1
6. SUPPLANTING
Payments made to the Contractor under this contract will supplement and not supplant other state, local or
federal expenditures for services associated with this contract.
7. BUDGET CHANGES
Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B)
not to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision
request to the appropriate program staff Written approval for the budget revision shall be required prior to
any changes to the budget related to the budget revision request. The total dollar amount of the contract
budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 10%
and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to the
Indirect Costs portion of the budget are allowable without a formal amendment.
Contractor may request in writing up to a 5% increase or decrease to the "Gross or Annual Salary" of an
individual employee if a position currently listed in the contract becomes vacant and the new incoming
employee will be hired at a higher or lower salary. No increase or decrease within the salary range is
authorized without prior written approval from CDHS. Adding additional staff requires an amendment to the
contract. Vacancy savings cannot be used to change salary amounts for existing personnel without an
amendment. Any change to personnel requires prior written approval from CDHS staff This process will
never change the Contract Maximum Amount. Contractor must use available unused funds from either
vacancy savings or another category within the contract. The revision request may not at any time
compromise the integrity of the funded program as determined by CDHS program staff
Contractor may request in writing the ability to hire a new nurse or nurse supervisor at a rate higher than 5%
above the contracted salary amount without the need for an amendment to the contract. The contractor must
abide by the salary range indicated in the budget document as a not to exceed amount. Once approval is
given by OEC program staff for the change in the form of a budget revision the contractor is authorized for
immediate reimbursement of the new nurse or nurse supervisor salary. The contractor shall continue to
collect and keep all payroll and time records for every employee included in the contract budget. This policy
applies to nurse and nurse supervisor positions only and not to any other staff included in the contract. This
process will never change the Contract Maximum Amount. Contractor must use available unused funds
from either vacancy savings or another category within the contract. The revision request may not at any
time compromise the integrity of the funded program as determined by CDHS program staff
8. TRAVEL
A. Mileage shall not exceed the Federal mileage rate per https://www.gsa.gov/travel-resources or State
mileage rate per hops://www.colorado.gov/pacific/osc/travel-fiscal-rule.
B. Per Diem shall not exceed Federal GSA per diem rates for the area of travel per
https://www.gsa.gov/travel-resources or State per diem rate for the area of travel per
https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
C. Hotel rates cannot exceed any rate established for conference attendance.
D. Usage of airfare or Out of State Travel requires pre -approval from CDHS.
Page 2 of 3
E hat C ® Amendment #1
9. MANDATED REPORT!
G
A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters
must report suspected child abuse and neglect to the local county child welfare agency, the local law
enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-
264-5437).
B. All program staff are required to take the online mandatory reporter training on the CDHS Child Welfare
Training System: https://wwwv.coloradocwts.com/mandated-reporter-training.
10. GENERAL ACCOUNTING ENCUM RANC E (GAS;)
A. Payment for Nurse Home Visitor Program (NHVP) to all contractors will be made as incurred, in whole
or in part, from the total available funds not to exceed 550,000 (FY20), to be utilized for NHVP as
follows
i. Nurse Family Partnership (NFP) training costs, often sites experience staff turnover in a fiscal year
and they will be permitted to use the GAE to cover costs of NFP required training that was not
included in their FY 19-20 budget.
ii. Travel costs associated with NFP training. For example, if a site hires a new Nurse Home Visitor,
and this staff member is required to attend NFP orientation, the site will be able to bill the GAE for
the training registration and travel expenses for the training. Travel costs may include mileage, hotel
accommodations and per diem for the staff member attending the training.
iii. Operational items not included in their FYI 9-20 budget such as cell phones, tablets, laptops. Due to
staff turnover, sites are to not include potential operational item expenses in their FY 19-20 budgets,
but rather utilize the GAE in order to purchase necessary items for new staff
It is understood each contractor shall obtain prior written approval from CDHS prior to incurring any
costs related to NHVP GAE funds. It is further understood and agreed that the maximum amount of
funds available state wide for the current fiscal year will be divided between all of the NHVP contracts.
The State shall not be liable for any costs incurred without obtaining prior approval for the expenditure
of NHVP GAF, funds. The NHVP program manager will approve GAE expenditures on a case -by case
basis and the state intermediary must concur that they believe the expenditure to be necessary to
improving the program. NHVP program manager must approve the expenditure in writing.
B. Payment to Contractor is made from available funds encumbered and shared across multiple contractors.
The State may increase or decrease the total funds encumbered at its sole discretion and without formal
notice to Contractor. No minimum payment is guaranteed to Contractor. The liability of the State for
such payments is limited to the encumbered amount remaining of such funds.
C. Invoices shall be submitted separately for pre -approved expenditures.
i. The Contractor shall submit requests for payment to CDHS_OEC InvoicingriD,state.co.us.
Page 3 of 3
Contract Form
New Contract Request
Entity information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF HUMAN @00003650
SERVICES
Contract Name* Contract ID
NURSE HOME VISITOR PROGRAM FY19-20 CONTRACT 3272
AMENDMENT #1
Contract Status
CTB REVIEW
Contract Lead*
TGEISER
❑ New Entity?
Parent Contract ID
Requires Board Approval
YES
Contract Lead Email Department Project I
tgeiser@coweld co us
Contract Description*
NURSE HOME VISITOR PROGRAM FY19-20 CONTRACT AMENDMENT#1
20 IHIA 141826
Contract Description 2
PREVIOUS CONTRACT 20 IHIA 129479
PREVIOUS CONTRACT 19 IHIA 109304
ORIGINAL CONTRACT 15 IHA 68641
Contract Type*
GRANT
Amount *
$954,006 00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
Department
HEALTH
Department Email
CM-Health@meldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
Al I ORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WELD
GOV COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
2786
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
11/27/2019
Due Date
11!23/2019
Will a work session with BOCC be required?
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date
12/01/2019
Review Date*
03/01/2020
Renewal Date
Termination Notice Period
rY
Expiration Date •
06/30/2020
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
TANYA GEISER
DH Approved Date
11/25/2019
pr
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
12/02/2019
Originator
TGEISER
Contact Type Contact Email
Finance Approver
B CONNOLLY
Contact Phone I Contact Phone 2
Purchasing Approved Date
Finance Approved Date
11/26/2019
Tyler Ref #
AG 120219
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
11/26/2019
Hello