HomeMy WebLinkAbout20194296.tiff RESOLUTION
RE: APPROVE CONTRACT AMENDMENT #4 FOR TITLE X FAMILY PLANNING
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract Amendment#4 for the Title X
Family Planning Program between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Health
and Environment, and the Colorado Department of Public Health and Environment, commencing
upon full execution of signatures, and ending June 30, 2020, with further terms and conditions
being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract Amendment #4 for the Title X Family Planning Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of September, A.D., 2019. .
BOARD OF COUNTY COMMISSIONERS
��,��,,// W LD COUNTY, C ORADO
ATTEST: dayteiv : . eleo;gc.
arbara Kirkmeyer Chair
Weld County Clerk to the Board r
/ . Mike Freeman, Pro-Tem
BY: p y `I +�,`
De ut Clerk to the Board
Elsa\ Sean P/Conway
APP ED AS To- 4
361 Cott . James
C6 y Attorney % -z_e.y..,-
Ou i. Steve Moreno
Date of signature: )O/o3A9 '�•��+''
cc :H L(TG) 2019-4296
3/a5/2( H L0051
Y&f.,u-
Memorandum
TO: Barbara Kirkmeyer, Chair
2— N -` �. Board of County Commissioners
COL) t_S FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: September 13, 2019
SUBJECT: CDPHE Family Planning Contract
Amendment#4 for FY19-20 Continuation
and Additional Funding
For the Board's approval is Contract Amendment#4 between the Colorado Department of Public
Health and Environment (CDPHE) and the Weld County Board of Commissioners for the benefit
and use of the Weld County Department of Public Health and Environment (WCDPHE) for our
Family Planning Program.
The purpose of this Contract Amendment#4 is to extend the contract term and provide additional
funding. The term of this contract amendment will be September 19, 2019, through June 30, 2020,
with full fiscal year 2019-2020 funding of$186,545, of which $29,423 is Federal funding and
$157,122 is State funding, In addition, this amendment will remove the original five-year contract
limit.
Under the provisions of this contract, WCDPHE will continue providing comprehensive family
planning services to men and women of reproductive age. These services include:
r Birth control information and r Screening for sexually transmitted
supplies infections and HIV
> Cervical, breast and testicular cancer r Basic infertility services/referrals
screening > Physical exams for women and men
> Pregnancy testing and counseling > Referrals to other health and social
r Health education and counseling, services
abstinence education
Assistant County Attorney, Karin McDougal, has reviewed this contract amendment and
determined that the terms are acceptable.
Furthermore,this amendment was approved for placement on the Board's agenda via pass-around
dated September 11, 2019.
I recommend approval of this continuation contract with CDPHE.
cG On (•aye f I L 2019-4296
ocif3oii9
o9f3O R1.0051
CONTRACT AMENDMENT #4
SIGNATURE AND COVER PAGE(S)
State Agency : Original Contract Number
Colorado Department Of Public Health and Environment 15 FLA 67059
PSD/Family Planning Program
4300 Cherry Creek Drive South
Denver, CO 80246
Contractor Amendment Contract Number
Board of County Commissioners of Weld County 2018 *3249 Amendment #4
1150 " O " Street
Greeley, Colorado 80631
for the use and benefit of the Weld County Department of Public
Health and Environment
1555 North 17th Avenue, Greeley, Colorado 80631
Contract Performance Beginning Date : Current Contract Expiration Date :
The later of the Effective date or July 1 , 2014 June 30, 2020
CONTRACT MAXIMUM AMOUNT TABLE
Type Federal Funding State Funding Other Funding Term (dates) Dollar
Document T
Yp Contract Number Amount Amount Amount Amount
Original 15 FLA 67059 $ 105 ,523 . 00 $45 , 195 . 00 $ 51 ,676 .00 7/ 1 / 14-6/30/ 15 $202,394 . 00
Contract
GFCL # 1 15 FHLA 77335 $0 . 00 $0 . 00 $ 8 , 125 . 00 3 /2/ 15 -6/30/ 15 $ 8 , 125 . 00
GFCL 112 16 FHLA 79248 $51 , 512 .00 $23 , 152 . 00 $0 . 00 7/ 1 / 15 - 12/31 / 15 $74,664 .00
GFCL 1/ 3 16 FHLA 84173 50 . 00 $0 . 00 $34,921 .00 11 / 1 / 15 -6/30/ 16 $34,921 .00
Amendment # 1 16 FHLA 84934 $51 , 512 .00 $23 , 151 . 00 $28 , 164 .00 1 / 1 / 16-6/30/ 16 $ 102, 827 . 00
GFCL 114 16 FHLA 86121 $0 . 00 $0 . 00 $37,289 . 00 4/ 1 / 16-6/30/ 16 $37,289 . 00
Option Letter 111 17 FHLA 86977 $ 119,708 . 00 $ 50, 184 . 00 $0 . 00 7/ 1 / 16-6/30/ 17 $ 169 , 892 . 00
GFCL 115 17 FHLA 94870 $0 .00 $ 84,946 .00 $0 .00 10/20/ 16-6/30/ 17 $ 84,946 .00
GFCL #6 17 FHLA 100584 S0 . 00 550 ,000 .00 $0 . 00 5/ 15/ 17-6/30/ 17 $50,000 .00
Option Letter #2 18 FHLA 110478 S108 ,415 . 00 $ 151 ,231 . 00 $0 . 00 7/ 1 / 17-6/30/ 18 $259,646 . 00
Option Letter #3 19 FHLA 110479 $0 . 00 $ 134 ,315 . 00 $0 . 00 7/ 1 / 18 -6/30/20 $ 134,315 . 00
GFCL #7 19 FHLA 110874 $ 18 ,069 . 00 $0 . 00 $0 . 00 7/ 1 / 18-8/31 / 18 $ 18,069 . 00
Amendment /12 19 FHLA 113551 $69, 126 .00 $0 . 00 $0 . 00 11 / 1 / 18-3/31 / 19 $69, 126 .00
(CFFP)
Amendment 112 19 FHLA 113551 $0 . 00 $0 . 00 $7,907 . 00 11 / 1 / 18-6/30/ 19 $7, 907 . 00
(STD)
Option Letter #4 19 FHLA 128132 $0 . 00 $50, 000 .00 $0 . 00 3/ 1 / 19- 12/31 / 19 $50,000 .00
Amendment 113 19 FHLA 127641 $ 85 ,037 .00 $0 . 00 $0 . 00 4/ 1 / 19- 12/31 / 19 $ 85 ,037 . 00
3/31 /20
Option Letter #5 2018 * 3249 $0 .00 $78 ,561 .00 $0 .00 7/ 1 / 19-6/30/20 S78 , 561 .00
p Option Letter 115
Amendment #4 $29,423 .00$29,423 .00 $0 . 00 $0 . 00 9/ 19/ 19-3/31 /20 $29,423 . 00
Amendment 114
Amendment ll4 2018 * 3249 $0 . 00 $78 , 561 .00 $0 .00 9/ 19/ 19-6/30/20 $78 ,561 . 00
Amendment #4
Current Contract Maximum 51 , 575 ,703 . 00
Amount (Year To Date)
Amendment Contract Number: 2018 *3249 Amendment #4 Page 1 of 3 version 31 . 1 . 19
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Board of County Commissioners of Weld County for the use Jared S.Polis,Governor
and • efit of the Weld .unty Department of Public Health Colorado Department Of Public Health and Environment
En 'ronment Jill Hunsaker Ryan,MPH
Executive Director
4 �
Barbara Ki kmeyer, Cha81-}01.,
By:Print Name&Ti
SEP 3 0 2019 1. t `� '" :Lisa McGovern,Procurement and Contracts Section
Date: s +� Director,CDPHE
J ', Date: 1 -
PROGRAM APPROVAL ` E In accordance with§24-30-202 C.R.S.,this Amendment is
Colorado Departure blic Health and En �"?"^" ' not valid until signed and dated below by the State Controller
or an authorized delegate.
By: STATE CONTROL E
Signature o orized CD prover Robe Jar ,CPA, JD
By:
�( d ontro PHE
Date: ,l../ CA
Amendment Effective Date:
t. PARTIES
This Amendment(the"Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment(the"Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature.The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Amendment Contract Number:2018.3249 Amendment 44 Page 2 of 3 version 31.1.19
0240/9— 1/02 16'`-)
Controller Signature or September 19, 2019, whichever is later and shall terminate on the
termination of the Contract or June 30,2020,whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to reduce unintended pregnancy by insuring access to
quality reproductive health services to all Coloradans.
The Parties now desire to to extend the term, change Exhibit A, Additional Provisions, and to
increase funding for the following reason: Removal of five year contract limit and the addition of
funding.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount is deleted and replaced with the Current Contract
Maximum Amount shown on the Signature and Cover Page for this Amendment.
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Amendment and all prior amendments thereto, if any, are modified as follows:
i. The Parties now agree to modify Exhibit: Revised Exhibit A, Additional Provisions of
the agreement. Revised Exhibit A, Additional Provisions, is deleted and replaced in its
entirety with Exhibit E, Additional Provisions, to remove the five year contract limit.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number:2018*3249 Amendment#4 Page 3 of 3 version 31.1.19
EXHIBIT E
ADDITIONAL PROVISIONS
To Contract Dated 03/28/2014-Contract Routing Number 15 FLA 67059
Contract Amendment#4 Routing Number 2018*3249 Amendment#4
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
1. This Contract contains state,private and federal funds(see Catalog of Federal Domestic Assistance
(CFDA)number 93.217)
2. The United State Department of Health and Human Services("USDHHS"),through the US Public Health
Service("USPHS")has awarded as of 03/26/2019 anticipated federal funds of$3,800,000.00 under Notice
of Cooperative Agreement Award,hereinafter"NCAA",number 1 FPHPA006465-01-00,to perform the
following:contraceptive education and clinical services,preventative health counseling and education
services,reproductive health related testing and screening and referrals,training,outreach,client
recruitment and community engagement.
If the underlying Notice of Cooperative Agreement Award"NCAA"authorizes the State to pay all
allowable and allocable expenses of a contractor as of the effective date of that NCAA,then the State shall
reimburse the Contractor for any allowable and allocable expenses of the Contractor that have been
incurred by the Contractor since the proposed effective date of this Contract. If the underlying NCAA does
not authorize the State to pay all allowable and allocable expenses of a contractor as of the effective date of
that NCAA,then the State shall only reimburse the Contractor for those allowable and allocable expenses
of the Contractor that are incurred by the Contractor on or after the effective date of this Contract,with
such effective date being the later of the date specified in this Contract or the date the Contract is signed by
the State Controller or delegee.
3. To be considered for payment,all Family Planning services must be entered into iCare within thirty(30)
days of service being performed.Contractors shall only be paid for cases that meet eligibility,performance
and data requirements.Contractors shall be reimbursed 1/12t of an annual award on monthly basis.The
total contract amount is based on an annual award that was determined by number of clients served in the
previous year and total available funds. In addition,Contractor shall be reimbursed an amount pre-
determined by CDPHE for the purchase of Long Acting Reversible Contraception(LARC)methods.
To receive compensation under the Contract,the Contractor shall submit a signed Monthly Fee for Service
Reimbursement Invoice Form. This form is accessible from https://www.colorado.gov/cdphe/titlex-
familyplanning and is incorporated and made part of this Contract by reference. CDPHE will provide
technical assistance in accessing and completing the form. The CDPHE Monthly Fee for Service
Reimbursement Invoice must be submitted no later than forty-five(45)calendar days after the end of the
billing period for which services were rendered. Expenditures shall be in accordance with this Statement
of Work.LARC method purchase must be detailed on the invoice and should be accompanied by evidence
of payment,including a receipt or invoice and a financial ledger report that shows the posted expense.
The Monthly Fee for Service Reimbursement Invoice should be scanned into an electronic document and
emailed to cdphe familyplanning(a,state.co.us
To be considered for payment,billings for payments pursuant to this Contract must be received within a
reasonable time after the period for which payment is requested,but no later than forty-five(45)calendar
days after the relevant performance period has passed. Final billings under this Contract must be received
by the State within a reasonable time after the expiration or termination of this Contract;but no later than
forty-five(45)calendar days from the effective expiration or termination date of this Contract.
The Contractor shall not use state funds to satisfy federal cost sharing and matching requirements unless
approved in writing by CDPHE.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
Page 1 of 5
EXHIBIT E
Sliding Fee Scale: The Contractor's charges for services to clients who are above 100%of poverty level
shall be based on a sliding fee scale that takes into account a client's family size and/or individual income
and is approved by the State. These charges and the sliding fee scale shall be made available to all clients
of the Contractor,the general public,and the State. This document is available on the following website
https://www.colorado.gov/cdphe/titlex-familyplanning.Charges shall be based upon the Contractor's actual
costs to provide these services as determined by a cost analysis. The Contractor and the State shall review
these costs annually. The Contractor shall insure that all clients understand that they will not be denied
services because of an inability to pay any of the Contractor's sliding fee charges.
The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term.The
Contractor shall monitor documents and website content for updates and comply with all updates.
Fiscal and Spending Contract Award:It is important that accurate expenses are reflected in each Contract
budget.The Contractor must spend the entire awarded and budgeted amount for services identified in the
annual approved project budget.Failure to provide projected services,submit invoices in a timely manner,
and/or failure to spend the award at a rate that results in the full award being expended at the end of the
program year may result in reduced funds the following year and/or lack of eligibility for mid-year and
other additional funding opportunities.
4. This award does not include funds for Research and Development.
5. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have thirty(30)calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable,except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable,or is otherwise deficient,then the State shall notify
the Contractor of the failure or deficiencies,in writing,within thirty(30)calendar days of: 1)the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery;or 2)the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable,the Contractor shall have a reasonable period of time,not to exceed thirty(30)
calendar days,to correct the noted deficiencies.
6. Health Insurance Portability and Accountability Act(HIPAA)Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
7. The list of acronyms attached hereto as Exhibit C may be referenced to in Revised Exhibit A,Exhibit B,
and all and any attachments thereof in this Contract.
8. If Contractor indicates full expenditure of funds under this Contract by March 31 (Federal funds)and
June 30(State Funds) of each grant year and the full expenditure does not occur,CDPHE has the option
to reduce current or upcoming Contract by said amount or a percent deemed reasonable by CDPHE.The
State will notify the Contractor of the potential need to decrease the current or upcoming budget.
Upon receipt of timely written notice of an objection by the State for inability to fully expend funds,the
Contractor shall have a reasonable period of time not to exceed ten(10)calendar days to respond to the
Page 2 of 5
EXHIBIT E
action. If no dispute is received by the State within ten(10)calendar days,the State has the option to
reduce the current budget for the current year and any upcoming budget for future contractual agreements.
9. Contractor shall request prior approval in writing from the State for all modifications in the Statement of
Work/Work Plan or for any modification to the direct costs in excess of twenty-five percent(25%)of the
total budget for direct costs or$250,000,whichever is less,shall be submitted to CDPHE at least ninety
(90)days prior to the end of the contract period and may require an amendment in accordance with General
Provisions,Section 5,of this Contract.
10. Contractor shall only use program income generated from client fee collections and donations for family
planning purposes that further the objectives of the legislation under which this Contract is entered into.In
accordance with Title X guidelines,the Contractor shall not charge for any Title X required services
provided to clients who are at or below 100%of the official poverty line as defined by the Federal Register
by the U.S.Department of Health and Human Services under the authority of 42 U.S.C.9902(2).If the
State receives new poverty guidelines during the term of this Contract,then the State will immediately
notify the Contractor.The Contractor shall use these new poverty guidelines,if any,upon receipt of
notification thereof from the State.
11. All money received by the Contractor from the State under this Contract shall be used by the Contractor to
provide contraceptive services to qualified family planning clients.
12. The State may require forms attached to this Contract and incorporated herein to be updated by the
Contractor during the term of this Contract. The State shall notify the Contractor of newly developed
forms. Forms are incorporated and made part of this Contract by reference and located on
https://www.colorado.gov/pacific/cdphe/title-x-forms.
13. The Contractor agrees to follow the Colorado Constitution and the Title X rules and regulations
incorporated and made part of this Contract by reference and available on the following websites:
a. Title X Legislative Mandates: https://www.hhs.gov/opa/title-x-family-planning/about-title-x-
g ra n ts/l e g i s l at ive-m an date s/i n d ex.h tm l
b. Title X Statutes and Regulations:https://www.hhs.gov/opa/title-x-family-planning/about-title-x-
grants/statutes-and-regulations/index.htm l
c. Title X Program Guidelines: https://www.hhs.gov/opa/guidelines/program-guidelines/index.html
d. In accordance with the Colorado Constitution,Article V,Section 50,Contractor agrees that no requests
for direct or indirect reimbursement or payment will be submitted for the performance of any induced
abortions.
14. Notwithstanding the terms contained in General Provisions,Section 9,Rights in Data, Documents and
Computer Software or Other Intellectual Property,unless otherwise provided for,all data collected or
produced or derived exclusively from the Contractor's work under this Contract shall remain the sole
property of the State,whether in individual,aggregate,identified or de-identified form or any other form
required by the State. To facilitate follow-up,research,surveillance and evaluation,any such data
collected,used or acquired shall be made available in any form required by the State,to the State and any
other entity designated by the State.
Any such data collected,used or acquired shall be used solely for the purposes of this Contract.The
Contractor agree not to release,divulge,publish,transfer,sell,or otherwise make known any such data to
unauthorized persons without the express prior written consent of the State or as otherwise required by law.
This includes a prior written request by the Contractor to the State for submission of abstracts or reports to
conferences,which utilize data collected under this Contract.
Page 3 of 5
EXHIBIT E
Notwithstanding the foregoing,the Contractor shall be entitled to retain a set of any such data collected or
work papers necessary to perform its duties under this Contract and in accordance with professional
standards.
15. Notwithstanding the terms contained in General Provisions, Section 9,Rights in Data, Documents and
Computer Software or Other Intellectual Property,or Section 23.i,General Provisions, Media or Public
Announcements,the State of Colorado,specifically the Department of Public Health and Environment,
shall be the owner of all printed materials,graphic representations,educational materials,audio-visual
products,or any other media,in whatever form,created under this Contract. This requirement applies,but
is not limited to,any brochure,flyer,presentation,billboard,radio spot,website,banner advertisement.
The State reserves the right to require logos,or other wording on any material,representation,product or
other media form created under this Contract.
Any material,representation,product or other media form that will use the State's or logo or information
must be approved by the State prior to production and distribution.A minimum of ten(10)business days is
required for the review and approval process.
16. Contractor agrees to provide services to all Program participants and employees in a smoke-free
environment in accordance with Public Law 103-227,also known as"the Pro-Children Act of 1994",(Act).
Public Law 103-227 requires that smoking not be permitted in any portion of any indoor facility owned or
leased or contracted for by an entity and used routinely or regularly for the provision of health,day care,
early childhood development services,education or library services to children under the age of 18,if the
services are funded by Federal programs either directly or through State or local governments,by Federal
grant,contract,loan,or loan guarantee. The law also applies to children's services that are provided in
indoor facilities that are constructed,operated,or maintained with such Federal funds. The law does not
apply to children's services provided in private residences;portions of facilities used for inpatient drug or
alcohol treatment;service providers whose sole source of applicable Federal funds is Medicare or
Medicaid;or facilities where Women,Infants and Children(WIC)coupons are redeemed. Failure to
comply with the provision of Public Law 103-227 may result in the imposition of a civil monetary penalty
of up to$1,000 for each violation and/or the imposition of an administrative compliance order on the
responsible entity. By signing this Contract,Contractor certifies that Contractor shall comply with the
requirements of the Act and shall not allow smoking within any portion of any indoor facility used for the
provision of services for children as defined by the Act.
17. Notwithstanding the terms contained in the General Provisions,Section 10,Confidential or Proprietary
Information,Contractor shall protect the confidentiality of all applicant or recipient records and other
materials that are maintained in accordance with this Contract. Except for purposes directly connected with
the administration of this Contract,no information about or obtained from any applicant or recipient shall
be disclosed in a form identifiable with the applicant or recipient without the prior written consent of the
applicant or recipient,or the parent or legal guardian of a minor applicant or recipient with the exception of
information protected by Colorado Statute as it applies to confidentiality for adolescent services in which
case the adolescent minor and not the parent or legal guardian must provide consent or as otherwise
properly ordered by a court of competent jurisdiction. Contractor shall have written policies governing
access,duplication,and dissemination of all such information. Contractor shall advise its employees,
agents,servants,and any subcontractors that they are subject to these confidentiality requirements.
18. The State of Colorado,specifically the Colorado Department of Public Health and Environment,shall be
the owner of all equipment as defined by Federal Accounting Standards Advisory Board(FASAB)
Generally Accepted Accounting Principles(GAAP)purchased under this Contract. At the end of the term
of this Contract,the State shall approve the disposition of all equipment.
19. Contractor shall not use funds provided under this Contract for the purpose of lobbying as defined in
Colorado Revised Statutes(C.R. S.)24-6-301(3.5)(a).
20. The State may require continued performance at the same rates and same terms specified in the Contract.If
the State exercises the option,it will provide written notice to Contractor at least 30 days prior to the end of
Page 4 of 5
EXHIBIT E
the current Contract term in a form substantially equivalent to Exhibit D.If exercised,the provisions of the
Option Letter shall become part of and be incorporated into the original Contract.
21. The State may increase or decrease the quantity of goods/services described in Exhibit B based upon the
rates established in the Contract.If the State exercises the option,it will provide written notice to
Contractor at least 1 day prior to the end of the current Contract term in a form substantially equivalent to
Exhibit D.Delivery/performance of the goods/service shall continue at the same rates and terms.If
exercised,the provisions of the Option Letter shall become part of and be incorporated into the original
Contract.
22. Per the private funding source,The Colorado Trust(The Trust)expressly disclaims any obligation to
employees or independent contractors hired or engaged by CDPHE to assist CDPHE in carrying out its
obligations under the Grant Contract with The Colorado Trust.Employment or engagement of such third
parties is referred to in this paragraph as"engagement." If CDPHE elects to engage third parties for such
purpose,CDPHE will:(i)notify third parties that their engagement is subject to the terms and conditions of
the Grant Contract between CDPHE and The Colorado Trust,particularly the right of The Trust to
terminate its obligations under the Grant Contract between CDPHE and The Colorado Trust and
discontinue funding;(ii)include the following language in any written agreement rights between CDPHE
and any third party: 'third party Contractor hereby acknowledges that CDPHE's rights under this
agreement are subject to all the terms and conditions of a Grant Contract with The Colorado Trust.
Page 5 of 5
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OFFICE OF BOARD OF COMMISSIONERS
if
_�$�% PHONE: 970-336-7204
FAX: 970-336-7233
'a ®a,
V rt IF % -- ai 1150 O STREET
P.O. BOX 758
i 1 r 1
i44 GREELEY, COLORADO 80632
iteZdrignirA
October 1, 2019
Joan Cox
Kersey Mobile Home Park
800 Pt Street, #16
Kersey, CO 80644
Dear Ms. Cox,
Thank you for reaching out to the County for information pertaining to House Bill 19-1309 (Mobile Home
Park Act). This bill was signed into law on May 23, 2019 and attempts to establish three(3)key provisions:
1) Provides mobile home owners additional time to sell or move their homes by extending the
time to vacate the mobile home park after the court enters an eviction order;
2) Allows counties to ensure the Act is upheld by granting county boards of commissioners
additional permissive authority to regulate and enforce regulations of mobile home parks
through the unincorporated areas of the counties;and
3) Establishes the Mobile Home Park Act Dispute Resolution & Enforcement Program
("Program") to support better communication and promote mutual understanding between
mobile home owners and mobile home park owners,management, and landlords.
Prior to the passage of this bill, we monitored it's progress, but ultimately opposed the bill because we no
longer permit mobile home parks in the"A"Agricultural Zone District.The few mobile home parks we have
are shown on the attached map.We also feel that we have adequate ordinances to address the provisions under
the bill without State interference. With that said,the Commissioners recognize the importance of providing
many housing options to our residents and we revised the Weld County County Code this year to accommodate
manufactured housing as a permitted use under the R-5 "Manufactured Home Residential" Zone District.
Details about this district can be found under Chapter 23,Section 23-3-150 of the County Code.You can fmd
our code online by going to www.weldgov.com. You may also reach out to the Department of Planning
Services who can assist you further.
Again,thank you for reaching out to us.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
Barbara Kirkmeyer, Chair
C: Tom Parko, Weld County Director of Planning Services
Cheryl Hoffman
From: Esther Gesick
Sent: Tuesday, October 8, 2019 11:38 AM
To: Cheryl Hoffman
Subject: FW: CDPHE: Family Planning Program— Board of County Commissioners of Weld
County- 2018*3249 Amendment#4 - Request for Page Swap
Attachments: 2018-3249_AMD4_Weld_strikethroughs.docx
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Cheryl,
Bruce and Karin gave the OK to swap the first page of this attachment. I told Karin we would just scan and insert it with
our CTBTemp doc and then send Tanya Geiser a .pdf copy as confirmation that we have a copy and are still awaiting the
finalized version to come back from the State.
Thanks!
Esther E. Gesick
Clerk to the Board
1150 O Street/P.O. Box 758'Greeley, CO 80632
tel: (970)400-4226
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please
immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Esther Gesick<egesick@weldgov.com>
Sent:Tuesday,October 8,2019 9:13 AM
To:Tanya Geiser<tgeiser@weldgov.com>
Cc: Bruce Barker<bbarker@weldgov.com>; Bob Choate<bchoate@weldgov.com>; Karin McDougal
<kmcdougal@weldgov.com>; Esther Gesick<egesick@weldgov.com>
Subject: FW:CDPHE: Family Planning Program—Board of County Commissioners of Weld County-2018*3249
Amendment#4- Request for Page Swap
Tanya,
I'm going to defer to Legal to give them a chance to see this and inquire of their opinion on the matter of swapping the
page. Perhaps listing the correction on the Consent Agenda might be appropriate.
Legal thoughts?
Esther E. Gesick
Clerk to the Board
1150 O Street/P.O. Box 758/Greeley, CO 80632
1
tel: (970)400-4226
t . Ir. M
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please
immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From:Tanya Geiser<tgeiser@weldgov.com>
Sent:Tuesday, October 8, 2019 8:19 AM
To: Esther Gesick<egesick@weldgov.com>
Subject: FW: CDPHE: Family Planning Program—Board of County Commissioners of Weld County-2018*3249
Amendment#4- Request for Page Swap
Hi, Esther,
Can you please tell me if it would be okay to swap-out the first page of our recently executed Family Planning contract,
Amendment#4?The State discovered an error shortly after they received the hard-copy version of our contract. It also
appears that the revision is related to Amendment#3, and I don't know if that further complicates anything.
Tanya
Ext 2122
From:Tapella -CDPHE,Will<will.tapella@state.co.us>
Sent:Tuesday, October 8, 2019 7:24 AM
To:Tanya Geiser<tgeiser@weldgov.com>
Subject: Re: CDPHE: Family Planning Program—Board of County Commissioners of Weld County-2018*3249
Amendment#4- Request for Page Swap
ICaution:This email originated from outside of Weld County Government.Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Good Morning,
Attached is a draft of the Amendment with a strike-through to illustrate what will be changed with a page swap.
Please let us know if this change is acceptable to your office.
Will Tapella
Contracts Administrator
Prevention Services Division
,^ P
CDPHE COLORADO
,
CO Department of Public
,. Health&Environment
P 303.692.2553
4300 Cherry Creek Drive South, Denver, CO 80246
will.tapella@state.co.us I www.colorado.gov/cdphe
2
From:Tapella -CDPHE,Will<will.tapella@state.co.us>
Sent:Wednesday,October 2, 2019 12:19 PM
Cc:Jody Camp-CDPHE<iody.camp@state.co.us>
Subject:CDPHE: Family Planning Program—Board of County Commissioners of Weld County-2018*3249 Amendment
#4-Request for Page Swap
I Cats
i fit;This email originated from outside of Weld County Government.Do notclic*links or open attachments unless you recognize=the
sender and know the content is safe.
Hello,
We've noticed a drafting error on the cover of the amendment for this contract.The table shows that"Amendment#3"
has a term of"4/1/19- 12/31/19",when this money is actually available for longer and should read "4/1/19-3/31/20".
I apologize for not catching this error sooner, and would like to correct it without delaying the execution of the
amendment.
Please let us know if swapping the cover page of the amendment with a corrected cover page is acceptable to your
office. Once executed,an electronic and physical copy of the amendment, including the change,will be provided to
your office.
Thank you,
Will Tapella
Contracts Administrator
Prevention Services Division
CDPHE COLORADO
CO y Drtm Pu
.. Healthepa &Environentofmblicent
P 303.692.2553
4300 Cherry Creek Drive South, Denver, CO 80246
will.tapella@state.co.us I www.colorado.gov/cdphe
3
CONTRACT AMENDMENT #4
SIGNATURE AND COVER PAGE(S)
State Agency : Original Contract Number
Colorado Department Of Public Health and Environment 15 FLA 67059
PSD/Family Planning Program
4300 Cherry Creek Drive South
Denver,CO 80246
Contractor Amendment Contract Number
Board of County Commissioners of Weld County 2018*3249 Amendment#4
1150 "O" Street
Greeley,Colorado 80631
for the use and benefit of the Weld County Department of Public
Health and Environment
1555 North 17th Avenue,Greeley,Colorado 80631
Contract Performance Beginning Date : Current Contract Expiration Date :
The later of the Effective date or July 1,2014 June 30,2020
CONTRACT MAXIMUM AMOUNT TABLE
Federal Funding State Funding Other Funding Dollar
Document Type Contract Number Amount Amount Amount Term(dates) Amount
Original 15 FLA 67059 $105,523.00 $45,195.00 $51,676.00 7/1/14-6/30/15 $202,394.00
Contract
GFCL#1 15 FHLA 77335 $0.00 $0.00 $8,125.00 3/2/15-6/30/15 $8,125.00
GFCL#2 16 FHLA 79248 $51,512.00 $23,152.00 $0.00 7/1/15-12/31/15 $74,664.00
GFCL#3 16 FHLA 84173 $0.00 $0.00 $34,921.00 11/1/15-6/30/16 $34,921.00
Amendment#1 16 FHLA 84934 $51,512.00 $23,151.00 $28,164.00 1/1/16-6/30/16 $102,827.00
GFCL#4 16 FHLA 86121 $0.00 $0.00 $37,289.00 4/1/16-6/30/16 $37,289.00
Option Letter#1 17 FHLA 86977 $119,708.00 $50,184.00 $0.00 7/1/16-6/30/17 $169,892.00
GFCL#5 17 FHLA 94870 $0.00 $84,946.00 $0.00 10/20/16-6/30/17 $84,946.00
GFCL#6 17 FHLA 100584 $0.00 $50,000.00 $0.00 5/15/17-6/30/17 $50,000.00
Option Letter#2 18 FHLA 110478 $108,415.00 $151,231.00 $0.00 7/1/17-6/30/18 $259,646.00
Option Letter#3 19 FHLA 110479 $0.00 $134,315.00 $0.00 7/1/18-6/30/20 $134,315.00
GFCL#7 19 FHLA 110874 $18,069.00 $0.00 $0.00 7/1/18-8/31/18 $18,069.00
Amendment#2 19 FHLA 113551 $69,126.00 $0.00 $0.00 11/1/18-3/31/19 $69,126.00
(CFFP)
Amendment#2 19 FHLA 113551 $0.00 $0.00 $7,907.00 11/1/18-6/30/19 $7,907.00
(STD)
Option Letter#4 19 FHLA 128132 $0.00 $50,000.00 $0.00 3/1/19-12/31/19 $50,000.00
Amendment#3 19 FHLA 127641 $85,037.00 $0.00 $0.00 4/1/19 12/31/19 $85,037.00
3/31/20
Option Letter#5 2018*3249 $0.00 $78,561.00 $0.00 7/1/19-6/30/20 $78,561.00
Option Letter#5
Amendment#4 2018*3249 $29,423.00 $0.00 $0.00 9/19/19-3/31/20 $29,423.00
Amendment#4
Amendment#4 2018*3249 $0.00 $78,561.00 $0.00 9/19/19-6/30/20 $78,561.00
Amendment#4
Current Contract Maximum $1,575,703.00
Amount(Year To Date)
Amendment Contract Number:2018*3249 Amendment#4 Page 1 of 3 w age di.3� 9 Y
Contract Form
New Contract Request
Entity Information
Entity Name* Entity 1D* ❑New Entity?
COLORADO DEPT OF PUBLIC 01926
HEALTHJENVIRONMENT
Contract Name* Contract ID Parent Contract ID
FAMILY PLANNING CONTRACT FY19-20 AMENDMENT#4 3126
Contract Status Contract Lead* Requires Board Approval
CTB REVIEW TGEISER YES
Contract Lead Email Department Project I
tgeisert@co weld co.us
Contract Description*
FY19-20 FAMILY PLANNING TASK ORDER CONTRACT AMENDMENT#4 TO ADD FUNDING&EXTEND TERM
Contract Description 2
AMEND CONTRACT 2018-3249 AMEND#4
AMEND CONTRACT 19 FHLA 113551
ORIG CONTRACT 15 FLA 67059
Contract Type* rtment Requested BOCC Agenda Due Date
GRANT HEALTH Date* 09/14/2019
09118/2019
Amount* t tment Email
$186,545 00 CM-Heatth@weldgovcorn Win a work session with BOCC be required?*
Re tale* Department Head Email NO
NO CM-Health- Does Contract require Purchasing Dept. to be included?
DeptHead@weldgov corn NC
Automatic Renewal
NO County Attorney
GENERAL COUNTY
Grant A I I ORNEY EMAIL
YES
County Attorney Email
IGA CM-
COUNTYATTORN EY@WELD
GOV.COM
Grant Deadline Date
If this is a renewal enter previous Contract ID
2499
If this is pan of a MSA enter MSA Contract ID
Note; the Previous Contract Number Number and Master Services Agreement Number should be left blank if those contracts are not in
OnBase
Contract Dates
Effective Date Review Date* Renewal Date
09/19/2019 04/01/2020
Termination Notice Period Committed Delivery Date Expiration Date•
06/30/2020
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
TANYA GEISER CHRIS D'OV1DIO KARIN MCDOUGAL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
09/16)2019 0522012019 09/23//2019
Final Approval
BOCC Approved Tyler Ref#
AG 093019
BOCC Signed Date
BOCC Agenda Date
09/3012019
Originator
TGEISER
Submit
Hello