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Home My WebLink About20191402RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO APRIL 10, 2019 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 10, 2019, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Char Commissioner Mike Freeman, Pro -Tern Commissioner Sean P. Conway Commissioner Scott K. James Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of April 8, 2019, as printed. Commissioner James seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on April 8, 2019, as follows: 1) USR18-0102 — English Feedlot 2, LLC, c/o Renewtrient II, LLC. Commissioner Freeman seconded the motion, which carried unanimously. IR AMENDMENTS TO AGENDA: There were no amendments to the agenda. El CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PRESENTATIONS: (Clerk's Note: Steve Reams, Sherriff, presented the following awards in no particular order.) • 1) MEDAL OF VALOR AWARD, SHERIFF'S OFFICE - BRANDON STUPKA: Sheriff Reams presented Deputy Stupka with the Medal of Valor and Purple Heart Medal Awards for protecting a family during an incident which occurred in August, 2018. 2) PURPLE HEART MEDAL AWARD, SHERIFF'S OFFICE - BRANDON STUPKA: (See item #1 above) 5/v5 Minutes, Wednesday, April 10, 2019 Page 1 2019-1402 BC0016 • 3) DISTINGUISHED SERVICE MEDAL AWARDS, SHERIFF'S OFFICE - DANIEL CHAPMAN, LEON DE LA FUENTE, HOLCOMB NICHOLSON, AND MATT ROSTEN: Sheriff Reams recognized Deputy Nicholson for his quick actions during a traffic stop that quickly escalated to a shoot-out while maintaining a calm demeanor and rendering medical aid. (See also item #6 below.) el 4) CERTIFICATE OF RIBBON OF MERIT AWARD, SHERIFF'S OFFICE - CODY METCALFE: Sheriff Reams presented Deputy Metcalfe with the Ribbon of Merit Award for his role in shaping the Emergency Practical Team and serving as a team leader by developing a curriculum to train new employees beyond his normal role as a detention deputy at the jail. • 5) LIFE SAVING AWARDS, SHERIFF'S OFFICE -TRAVIS PECK AND JASON PIACENZA: Sheriff Reams presented Deputy Peck with the Life Saving Award for his quick actions to save an individual's life while assisting the Firestone Poice Department on a drug overdose call. Sheriff Reams also presented Deputy Piacenza with the Life Saving Award for his quick reactions on December 30, 2018, while working as a Booking Deputy in training and was available to save an inmate's life. El 6) MERITORIOUS SERVICE AWARD, SHERIFF'S OFFICE - TOMMY LAMB AND KRIS HAFFNER: Sheriff Reams presented Deputies Lamb and Haffner the Meritorious Service Award for administering medical aid to Deputy Brandon Stupka on August 2018, while trying to diffuse a situation with an individual who made threats to his family. He presented Deputies Daniel Chapman, Leon De La Fuente and Matt Rosten with the Distinguished Service Medal for being an instrumental part of protecting and ensuring the safety of the reporting party during the incident. • Each Commissioner, in turn, thanked the Deputies from the Weld County Sheriff's Office for the sacrifices they make every day to keep the residents of Weld County safe. They thanked the deputies' families for the scarficies they make when their loved ones put on the badge and go to work. Chair Kirkmeyer thanked Sheriff Reams for presenting the awards to the Deputies at the Commissioners' meeting and allowing the Board to express their pride to the deputies and the Sheriffs Office. (Clerk's Note: The Board paused the meeting for a photo opportunity.) • PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1900076, MEDIA CAMPAIGN — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Commissioner James recused himself from voting on this item. Rob Turf, Department of Purchasing, stated staff recommends continuing this bid so it can be further reviewed. Commissioner Freeman moved to continue said matter to April 24, 2019. The motion was seconded by Commissioner Moreno. Upon a roll call vote, the motion passed four to one, with Commissioner James recused. • 2) APPROVE BID #81900069, POLYCOM VIDEO SOLUTION — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, reviewed the five (5) bids received and recommended awarding to CDWG, LLC, in the amount of $92,705.16. Commissioner Moreno moved to approve said low bid. Seconded by Commissioner James, the motion carried unanimously. • 3) PRESENT BID #B1900077, FORTINET MAINTENANCE — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the five (5) bids received and stated staff will bring back a recommendation on April 24, 2019. Minutes, Wednesday, April 10, 2019 Page 2 2019-1402 BC0016 4) PRESENT BID #B1900079, INFOBLOX ACTIVETRUST CLOUD PLUS 1 -YEAR SUBSCRIPTION — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose reviewed the three (3) bids received and stated staff will bring back a recommendation on April 24, 2019. 5) PRESENT BID #B1900081, EMC MAINTENANCE — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the eight (8) bids received and stated staff will bring back a recommendation on April 24, 2019. 6) PRESENT BID #B1900073. DUST PALLIATIVE SUPPLY - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the three (3) bids received and stated staff will bring back a recommendation on April 24, 2019. NEW BUSINESS: • 1) CONSIDER CONTRACT ID #2370 AGREEMENT FOR RESPITE SERVICES AND AUTHORIZE CHAIR TO SIGN — JAMIE JEFFERY AND TIMOTHY WALKER: Lennie Bottroff, Department of Human Services, presented the terms of the agreement for Jamie Jeffery and Timothy Walker to provide respite care services not to exceed sixteen (16) hours in a month. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 2) CONSIDER CONTRACT ID #2377 AGREEMENT FOR CHILD PROTECTION SERVICES AND AUTHORIZE CHAIR TO SIGN — CURT MOWER: Mr. Bottorff reviewed the terms of the agreement, stating Curt Mower will provide foster and kinship consultations for the Department of Human Services. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously. • 3) CONSIDER CONTRACT ID #2496 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - AMANDA MEADS: Mr. Bottorff presented the terms of the agreement for Amanda Meads as a foster care home provider. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. • 4) CONSIDER CONTRACT ID #2497 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - ED AND JA'NAE OSGOOD: Mr. Bottorff reviewed the details for Ed and Ja'nae Osgood to provide a foster care home located in Windsor. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. IR 5) CONSIDER CONTRACT ID #2495 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - EMILIO ROSALES AND ESMERALDA MARTINEZ-ROSALES: Mr. Bottorff reviewed the terms of the agreement to allow Emilo Rosales and Esmeralda Martinez -Rosales to provide foster care home services. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. In response to Commissioner Conway, Mr. Bottorff stated the promotional campaign has helped increase the number of foster families. Minutes, Wednesday, April 10, 2019 Page 3 2019-1402 BC0016 re 6) CONSIDER CONTRACT ID #2567 AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - HUMANE SOCIETY OF WELD COUNTY: Josh Noonan, Sheriff's Office, presented the agreement with the Humane Society of Weld County. In response to Commissioner Conway, Deputy Noonan stated things are going well with the Humane Society of Weld County despite earlier challenges. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 7) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - THE WILD ANIMAL SANCTUARY, A COLORADO NON-PROFIT CORPORATION: Bob Choate, Assistant County Attorney, presented the application for a special events permit for the listed eight (8) dates and stated many of the events will have 300 people or less. Mr. Choate stated the Temporary Assembly Permit is no longer required and the traffic control plan will not be a requirement for this event. Commissioner Conway moved to grant said special events permit and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. • 8) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R4571806 - LITTLE MIGHT, LLLP, C/O ARTHUR R. STAPP LONGMONT TOYOTA: Brenda Dones, Assessor, presented the petition for refund of taxes for tax year 2017, in the amount of $14,165.14, and recommended approval. No representative from Little Might, LLLP, c/o Arthur R. Stapp Longmont Toyota, was present. Commissioner Moreno moved to approve said refund of taxes. Seconded by Commissioner Conway, the motion carried unanimously. • 9) CONSIDER CREATION OF PERA LIABILITY TRUST FUND: Don Warden, Director of Finance and Administration, explained the Department of Public Health and Environment staff were formerly State employees but when they became Weld County employees they elected to stay with PERA. He stated for better transparency and accountability it would be better to move this into a PERA Liabiltiy Trust Funds. Commissioner Freeman moved to create a PERA Liability Trust Fund to cover the reserve and adjust the amount annually. The motion was seconded by Commissioner Moreno, and it carried unanimously. Commissioner Conway thanked Mr. Warden for ensuring a more accurate accounting fund. ▪ 10) CONSIDER TERMINATION OF WELD COUNTY OTHER POST EMPLOYMENT BENEFITS (OPEB) PLAN AND CLOSING OF ASSOCIATED OPEB TRUST FUND, EFFECTIVE DECEMBER 31, 2019: Mr. Warden presented the Other Post -Employment Benefits (OPEB) Plan which allowed employees who have thirty (30) years of service and are between the ages of 55 and 65 to remain on Weld County's retirement program. He stated because it is a large liability to Weld County the recommendation is the Board not add any one else to the plan. He suggested it be terminated and the remaining amount be transferred to the Weld County Retirement Plan. Commissioner Conway moved to approve said termination of Weld County Other Post Employment Benefits Plan and closing of associated OPEB trust fund. The motion was seconded by Commissioner Moreno, and it carried unanimously. PLANNING: ▪ 1) CONSIDER REQUEST OF MARTIN MARIETTA MATERIALS, INC., (SUCCESSOR OF LAFARGE WEST, INC.) FOR EXTENSION OF TIME TO COMMENCE OPERATIONS PERMITTED UNDER AMENDED USE BY SPECIAL REVIEW PERMIT, AMUSR-1259: Tom Parko, Director of the Department of Planning Services, stated Martin Marietta Materials, Inc., submitted a request to extend the time for commencement of operations for an additional two (2) years to April 10, 2021. Ei Julie Mikulas, representative of Martin Marietta Materials, Inc., stated they are getting close to completion along the east side of the road and getting ready to move to the west side of the road, so this Minutes, Wednesday, April 10, 2019 Page 4 2019-1402 BC0016 should be the last extension. In response to Commissioner James, Ms. Mikulas confirmed the grazing operation will able to continue without interruption. Commissioner Freeman moved to grant the two (2) year extension request from Martin Marietta Materials, Inc., to commence operations. The motion was seconded by Commissioner Moreno. Commissioner Conway presented his concerns with the third request. He believes they should be able to operate without requesting another extension. Commissioner Freeman stated allowing the continued grazing operations is beneficial to the area. Chair Kirkmeyer stated she would like to see the grazing operations continue, noting she doesn't want to see operations going at the same time on both the east side and west side, because it is distracting. Upon a roll call vote, the motion passed four to one, with Commissioner Conway opposed. RESOLUTIONS AND ORDINANCE& The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:53 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLSRADO ATTEST: W.‘tif,A) Weld County Clerk to the Board BY: Deputy Clerk to Steve Moreno rbara Kirkmeyer, • hair Minutes, Wednesday, April 10, 2019 Page 5 2019-1402 BC0016 ATTENDANCE LIST • 2l -0-020/9 NAME- PLEASE' PRINT LEGIBLY ADDRESS (CITY, STATE _ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (Y/N)? i(J.,1p,AI�� a��o , I e J u1 - .,� . m ss Co-. /qy6 C.2,c 3, I6,. �.,,, (&2 y3 s Q Jru rr 4:17. n/' WJ(.. Hello