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Home My WebLink About20192362.tiffRESOLUTION RE: APPROVE APPLICATION FOR 2020 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for the 2020 Victim Assistance and Law Enforcement (VALE) Grant for the Victim Witness Assistance Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Office, to the Victim Assistance Law Enforcement (VALE) Board, commencing January 1, 2020, and ending, December 31, 2020, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for the 2020 Victim Assistance and Law Enforcement (VALE) Grant for the Victim Witness Assistance Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Office, to the Victim Assistance and Law Enforcement (VALE) Board, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of June, A.D., 2019. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO!ORADO ATTEST:,4t ; Weld County Clerk to the Board Barbara KirkmeyerChair Mike Freeman, Pro-Tem ounty Attorney Steve Moreno Date of signature: Olera' ? ('t CG� cACz'H), GicTC3G1Cp� g- /3-19 2019-2362 DA0027 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2020 VALE Grant Application DEPARTMENT: DA Office -Victim Witness Unit DATE: 6-18-19 PERSON REQUESTING: JoAnn Holden, Director of Victim Services Brief description of the problem/issue: The District Attorney's Office Victim Witness Unit has applied and received VALE grants for a number of years. Submitted with this form is the 2020 VALE Grant Application for $136,182.00. Due to the VALE Grant's leveled funding, this is the same funding as received in previous grant cycle. No match is required. This is the third largest funding source for' the V W'Unit after Weld County Government. What options exist for the Board? (include consequences, impacts, costs, etc. of options): We are asking for the authorization of the grant to be placed on the agenda for acceptance of the contract without a Work Session. Recommendation: Sean P. Conway Mike Freeman, Pro-Tem Scott K. James Barbara Kirkmeyer, Chair Steve Moreno Approve Schedule Recommendation, Work Session `Other/Comments:. or61)1�c� 2019-2362 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 2020 VALE FUND APPLICATION PART January 1, 2020 through December 31, 2020 IMPORTANT: Refer to the APPLICATION INSTRUCTIONS TO COMPLETE CORRECTLY. PART I IN WORD AND PART II IN EXCEL MUST BE SUBMITTED. S E CT I O N A .rn..r APPLICATION SUMMARY 1. APPLICANT AGENCY: District Attorney's Office, 19th Judicial District Program Name: Victim Witness Assistance Unit Street Address (if not confidential): 915 Tenth Street, Greeley, CO 80632 Grant VALE USE ONLY #: Amount Requested: Amount Funded: Mailing Address (if different): PO Box 1167, Greeley, CO 80632 Phone: 970 356-4010 Fax: 970 352-8023 Website: https://www.weldda.com/ 2. PROJECT DIRECTOR: JoAnn Holden Title: Director of Victim Services, Weld County District Attorney's Office Phone: 970 400-4747 E-mail: jholden@weldgov.com 3. AGENCY STATUS : Governmental ✓ Private Non -Profit ❑ Private For -Profit 4. PROJECT TITLE: Victim Witness Assistance Program, Weld County District Attorney's Office 5. Give a brief problem statement that is specific to the community the project will serve. The Victim Rights Amendment mandates more VRA duties to District Attorney Offices than any other Criminal Justice System entity for crime victims. The Weld County Victim Witness Assistance Unit completes these VRA mandated duties for crime victims as well as Crime Victims Compensation Program statutory duties. VALE provides partial funding for five staff of the VW Unit who provide services to VRA victims as the criminal case moves through the Criminal Justice System. 6. FUNDS REQUESTED TOTAL: $ 136,182 1 ,2o r9 -o2 B &02-00 5IEC'TION��,�m ,, Cti9nS-Ifin llexpartdla ins eedeedi 7 Agency description The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute those charged with committing crimes against the State of Colorado The Office's Mission Statement is, To seek justice by holding offenders accountable, protecting the rights of victims, and honorably representing the community with integrity to make Weld County a safe place to live. The Victim Witness Assistance Unit is a department in the Weld County District Attorney's Office and was established in 1980 Presently, the Victim Witness Assistance Unit staff consists of 13 staff (12 75 FTE) working with victims of felonies, misdemeanors, and traffic cases The District Attorney's Office Victim Witness Assistance Program is the only program providing VRA crime victims with 1 mandated notices to victims of Victim Rights' Amendment crimes regarding the critical stages of the court system which advise them of their rights with regards to the court system, 2 court case status information to victims, witnesses and law enforcement, 3 a liaison between the victim and prosecutor, 4 a safe and secure court waiting area for victims and witnesses, ,5 a review of criminal cases to compile information to determine victim restitution, 6 "meaningful consultations" with misdemeanor domestic violence victims, 7 Crime Victim Compensation - regular and emergency awards, 8 administrative support to the Crime Victim Compensation and VALE Boards 8 Project Description for which the funds are being requested from Weld County VALE VALE funds will provide partial funding for 5 positions in the Victim Witness Unit of the District Attorney's Office Position 1 -Director of Victim Services supervises the VW Assistance staff of twelve A primary job duty is to be certain that crime victims of VRA (Victim Rights Amendment) are informed of their rights in the criminal justice process She creates VRA policies, procedures and provides oversight to ensure the day-to-day work of the staff of the Victim Witness Unit complies with the statutorily mandated VRA duties of the District Attorney's Office C.R.S. 24- 4.1-301- GUIDELINES FOR ASURING THE RIGHTS OF VICTIMS AND WITNESSES TO CRIMES. The District Attorney's Office VRA mandated duties include informing victims of the critical stages of the court system, the right to be present at the critical stages of the court system, the right to speak at Bond Modification Hearings, Entry of Plea Negotiation, Sentencing, Modification of Sentencing, and hearing regarding the victim's records being subpoenaed She trains staff whenever the VRA statutes are amended Additionally, she provides direct contact to crime victims and facilitates situations involving victims who are upset and frustrated 2 Positions 2 & 3 -County Court VW Assistants have a large misdemeanor domestic violence caseload dealing with approximately 70 new primary victims each month This caseload is challenging as domestic violence victims go through a number of emotions as the case progresses through the court system These VW Assistants also handle Careless Driving Resulting in Death, balancing many family members who may have different feedback as to how the case should be resolved Position 4- The Clerical VW is the first person many victims speak to when phoning the District Attorney's Office Due to the court schedules of the VW Assistants, she many times provides assistance until the VW Assistant can make contact Her patient, caring and calming manner is an essential piece to make a positive experience with the District Attorney's Office Through a letter notification process, she is responsible to notify all VRA victims of the sentence the judge has imposed on the defendant and post sentencing notification information Additionally, she is back up to the Notification Clerk to make sure VRA letters are always sent out timely Position 5 — The Crime Victim Compensation Assistant assists victims who apply for Crime Victim Compensation The CVC Program has increased victim applications and funding awarding This position was first created in 2006 working 20 hours a week, gradually increasing to 30 hours a week After being unsuccessful in obtaining VOCA funding for this position in 2017, the County Commissioners approved funding to absorb the costs not funded by the VALE Grant to make this a full- time position in 2019 9 Is this project located entirely within the 19th Judicial District? Yes a No If not, what percentage of services will be for victims/witnesses in the 19th Judicial District? Click or tap here to enter text O' 10 Please select ONE option below A-Agency/Unit has a direct primary focus/mission to serve victims, a statutory obligation to provide VRA services, and a majority of clients are VRA crimes 1 11 How will the agency evaluate the project (NOTE All grant funded agencies must have an evaluation process in place if funded The evaluation must be specific to the project in WELD and related to goals and objectives in PART II) Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific goals and objectives outlined in this application Statistics are tracked by utilizing the DA ACTION database to pull reports, as well as completing daily stats which are tallied and provided to the program director on a quarterly basis Guidelines for non - duplication of services and category definitions are provided to designated VW Unit Staff and the Project Director reviews all submissions for accuracy The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the intended outcomes/impact of the data collection This discussion provides insight into any unintended changes or outcomes and identifies for VW Staff the status of the projected timeframe goals 3 r a �� t �a� �n� .� �� a-- � q"°� `.mss ,�r�� '� �'"�` S�f rdi* .„ �f i fdtTV��®Rt\i A' �(Section�s.wifl ,eXp nd as neecled,l 12 Define the population and geographic area targeted for service through this project? How do you serve them? Weld County is the third largest county in Colorado, covering 3,996 square miles with much of that area represented by rural sprawl The estimated population (July 2018) is 314,305, with minority populations of 29% Hispanic, 1 5% Black, 1 6% American Indian and 1 7% Asian Underserved populations served by our Unit not only have language barriers, but also barriers related to location, primarily access to transportation and services in their local communities An area of emphasis for our Unit has been serving those with language barriers In order to make sure that non-native English speakers know their rights, and are able to participate in the criminal justice process to the fullest, we have Spanish speaking Victim Witness Assistance staff, access to a language line service, knowledge of local translators for ASL, contact letters in primary East African languages to reach a greater number of our refugee population, and VRA letters in English and Spanish 13 How many victims have you served previously for this project? Fill in chart below Continuation Grants Numbers should correlate to your FINAL 4th Quarter grant reports for each grant year below Victims Served 1 Year VALE Grant 2017-18 Victims Served 1 Year VALE Grant 2018-19 Victims Served 1 Year Projected 2019 Victims Served 1 Year Projected 2020 3173 3175 3175 3175 14 Are there other community/government targeted population? a) If yes, explain how text Text box 15 Please list the top five indicate how you work agencies currently providing like services to the of services? Click or tap here to enter works with in coordination of services and •' Yes 0 No this project is not a duplicate will expand agencies your agency with them Agency Coordination of Services 1 Greeley Police Department Victim Services Advocates from law enforcement agency and District Attorney's Office Victim Assistance discuss and coordinate victims to promote a smooth transition from law enforcement investigation to cases being filed by the District Attorney's Office 2 Weld County Sheriff's Office Victim Services Advocates from law enforcement agency and District Attorney's Office Victim Assistance discuss and coordinate victims to promote a smooth transition from law enforcement investigation to cases being filed by the District Attorney's Office The Director of DA Victim Services Weld County Victim Services coordinate VRA mandated duties The Weld County Sheriff's Office Victim Assistance Program and District Attorney's Office Victim Assistance Program are co-chairs of the Domestic Violence Coalition 4 District Attorney Victim Assistants contacts Catholic Charites to discuss and refer victims for monetary needs that have no other resources The Crime Victim Compensation Program works with Catholic Chantes to determine what can be covered by Crime Victim Compensation vs Catholic Charities 3 Catholic Charities District Attorney Victim Assistance refer victims to A Woman's Place for support and assistance in domestic violence cases We have built a positive relationship and trust in making referrals to each other's 4 A Woman's Place agencies District Attorney Victim Assistance refer victims and coordinate with 5 Probation Victim Probation Victim Assistance in cases in which defendants have received Assistance a Probation Sentence 16 Is your agency actively participating in Weld County's Coordinating Committee for Victims of Crime (CCVC)? O Yes • No If yes, provide the name(s) and position(s) of the CCVC participant(s) and their level of involvement in that group Name How do they participate? Chairs CCVC, coordinates quarterly meetings, attends quarterly trainings and is a member of the Crime Victim Rights Event JoAnn Holden Subcommittee Attends quarterly trainings and is a member of -the Crime Victim Karol Patch Rights Event Subcommittee 17 Briefly describe any other agency actions that demonstrate its high priority for developing community support, coordination, networking, and cooperation The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional working -relationship with law enforcement victim assistance programs (who represent 26 law enforcement agencies), non-profit crime victim service agencies, the Courts, Clerk's Office, Collections, Probation Department's Victim Assistance Program as well as judges when projects require their input The DA Office Victim Witness Assistance Program is part of the Weld County Domestic Violence Coalition (Co -Chair) and CCVC - Coordinating Committee for Victims of Crime (Holden -Chair), Additionally, the Project Director is also a part of Weld County SART (Sexual Assault Review Team), MCR SANE (Medical Center of the Rockies Sexual Assault Nurse Examiner) and Weld County Child Case Review All these programs have a crime victim component to their agenda The contacts made at these meetings are invaluable in networking, gaining new contact resource people, and brainstorming system changes 18 Will this project utilize volunteers Yes =+- No and/or interns? 4 Number of volunteers/interns which were utilized for 2018 for project? - Number of volunteer/intern hours provided in 2018? 1484 5 SE�'O\%1'CfIMCO1VlP�E1VA� X10 Provide the following information concerning your agency's involvement with the Crime Victim Compensation Program 19 Does your agency regularly inform victims about Victim Compensation and help them to apply when appropriate? O. Yes ® No How? The Victim Witness Assistance Program provides information to victims concerning Crime Victim Compensation in the initial filing letter received by a VRA Victim Additionally, Victim Compensation brochures (English and Spanish) are available in every court waiting room and the District Attorney's Office Lobby Victim Witness Assistants also help victims complete application forms and refer victims to the Victim Compensation Program a) Explain any major issues that hinder your agency in helping victims to understand Crime Victim Compensation eligibility requirements and to apply for benefits None b) Date of the last 19th JD Crime Victim Compensation training 4/8/2019 c) Person who conducted the training Karol Patch, CVC Coordinator 14 13 Number of Staff and Volunteers in your agency providing services to crime victims Number of Staff and Volunteers who attended CVC training in the last year DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION 6 �al =Vf k6'M R HT Mai ME' . DRIINT 20 Has your agency taken steps to assure that all staff and volunteers have read and understand the GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES? Rights afforded to crime victims - C R S 24-4 1-302 5, Procedures for assuring rights of victims of crimes C R S 24-4 1-303, and Child victim or witness - rights and services C R S 24-4 1-304 O Yes ® No a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA The District Attorney's Office has statutorily mandated VRA duties VW Unit Staff are work duties encompass many VRA responsibilities so by training staff how to do their daily job they are constantly fulfilling VRA requirements b) Does your agency have a statutory mandate to notify victims about their rights under VRA? :Yes ®No c) Date of last VRA training 6/25/2018 d) Person who conducted training JoAnn Holden, Director of Victim Services- DA Office 14 14 Number of Staff and Volunteers in your agency providing services to crime victims Number of Staff and Volunteers who attended VRA training in the last year e) How does your agency notify victims of their rights under VRA? The Victim Witness Assistance Unit receives new cases with VRA crimes Victims are identified, entered into a database and an initial VRA Packet is mailed The initial VRA Packet includes information regarding the charges filed, a VRA Brochure, a brochure explaining the availability of Crime Victim Compensation, a request to complete a Victim Impact Statement and a list of various victim -service providers As the case progresses through the court system, DA Office secretarial staff sends case -status EMAILs to staff in the Victim Witness Assistance Unit who select the appropriate Victim Rights Letter to send to the identified victim's rights victim Victim Witness Assistants are available to answer victim's questions by phone or in person and are available to provide court support when victims wish to attend a critical stage of the court system f) Does your agency have a brochure describing VRA? a Yes © No If yes, list the languages in which your brochure is available See ATTACHMENTS PAGE English, Spanish 7 g) If your agency does not have a brochure describing VRA, please indicate if your agency utilizes brochures from other agencies See ATTACHMENTS PAGE. VRA brochures SHOULD be included in the VALE application (all languages). Click or tap here to enter text DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION. SECT IoN: s � BUDGETARY INFORMATIONe All budget pages MUST be completed A separate portion of the budget is in Excel that MUST be submitted (VALE APPLICATION PART II) Figures should be rounded to the nearest dollar 21 Have you previously received 19th JD VALE Funding for this project? 0 Yes ® No GRANT YEAR AMOUNT AWARDED AMOUNT OF FUNDS RETURNED 2018-19 Enter award 0 00 2017-18 136,182 2016-17 136,182 0 00 2015-16 132,667 0 00 22 What is the project cost per client served (cost/benefit ratio)? FORMULA Funds requested divided by number of victims PROJECT will serve = cost per client $ $136,182 divided by 3175 victims = $42 89 per victim 23 Responsible Parties a) List the two individuals who are responsible for ensuring the grant is administered as proposed by the organization and approved by the VALE Board NAME TITLE PHONE EMAIL JoAnn Holden Dir Victim Services 970 400-4747 Jholden@weldgov corn Robb Miller Assistant DA 970 400-4711 rmiller@weldgov corn b) Who (give name and title) in your agency is responsible for reviewing bank statements against agency financial reports for accuracy of financial information? Barbara Connolly, CPA, is the Weld County Government Controller who supervises all functions dealing with county finances which would include reviewing bank statements , 8 i 24 What controls and processes does your agency have for writing checks? The answer should include information who in the agency is authorized to request a check, who is authorized to write a check, who is authorized to sign a check, whether or not dual signatures are required on any checks, and whether or not a person authorized to write a check could sign a check to themselves All financial requests, including payroll, in Weld County are processed through a separate accounting department Requests are initially submitted to an office administrator who enters an electronic request in the accounting system The accounting department then reviews all requests for proper documentation and approval if required related to request A list of payables is submitted to the County Commissioners for their review If approved, the Clerk to the Board process the checks through an automatic check signing process and they are sent out Due to the separation of duties and multiple review process, dual signatures are not required 25 What process does your agency have in place to reconcile financial information with the quarterly VALE financial report? Teri McDaniel, Accountant II in the Weld County Accounting Department submits a quarterly spreadsheet indicating personal costs of each employee in the Victim Witness Assistance Unit The figures from the spreadsheet are used to complete the VALE Financial reports( The VALE Financial Report is then given to Barbara Connolly, CPA, Weld County Government Controller for final review and signature — 26 Continuation applicants only —Difference from last year's budget request. Explain any changes from last year's awarded funding for victim services and this proposed funding request Due to limited VALE Grant funds, no increase has been requested The VALE request is same as what was awarded last year of $136,182 27 How will future funding needs for this project be met? The Victim Witness Assistance Program, as a division of a governmental agency, is limited in the sources and activities it is allowed to use to raise revenue The VW Unit must compete with other high priority programs for limited county funding The Director of Victim Services writes grants for funding when available and appropriate, but grant funding cannot be relied to always be available The DA's Office Victim Witness Assistance Unit budget was funded in 2018 50% *Weld County Government 10 8% VALE Administration funds 9% COMP Administration funds 15 5% VOCA Grant 14 7% VALE Grant *Weld County pays for IT support, computers, phones and phone support for the VW Unit 9 VALE Grant Application Signature Page Applicant Agency: District Attorney's Office, 19th Judicial District Project Title: Victim Witness Assistance Unit Grant Period: January 1, 2020 through December 31, 2020 We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements made within the VALE Grant Application PART I and PART II (The Application). Furthermore, the signatories certify that they have each read The Application and are fully cognizant of their duties and responsibilities for this project. The below signature authorities agree that electronic signatures may be used as Original signatures of each party to this application (i.e., Project Director, Financial Officer and Authorized Official) and are required. Refer to Application Instructions for definitions for the signing authorities. Project Director N ame: JoAnn Holden Position/Title: Director of Victim Services Agency (including Division or Un't): 19th Judicial District Attorney's Office, Victim Witness Assistance U nit Mailing Address: PO Box 1167, Greeley, CO 80632 Phone: 970 400-4747 Signature: E -Mail: jholden@weldgov.com Financial Officer N ame: Barbara Connolly Position/Title: Financial Officer Agency (including Division or Unit): Weld County Government Mailing Address: PO BOX 758, Greeley, CO 80632 Phone: 970 400-4445 Signature: 6-acs—)� E -Mail: bconnolly@weldgov.com JUN 2 4 019 10 oZo/9-,Z3tif J Authorized Official Name: Barbara Kirkmeyer Position/Title: Chair, Board of County Commissioners, Weld County Agency (including Division or Unit): Board of County Commissioners, Weld County Mailing Address: Po Box 758, Greeley, Co 80632 Phone: 970 400-4205 Signature: E -Mail: bkirkmeyer@weldgov.com \ "Ain J � .!urn 2 4 2019 In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record. 11 ao /9-023Lao) I. _ VALE Grant Application Signature Page Applicant Agency: District Attorney's Office, 19th Judicial District Project Title: Victim Witness Assistance Unit Grant Period: January 1, 2020 through December 31, 2020 We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements made within the above described VALE Grant Application (The Application). Furthermore, the signatories certify that they have each read The Application and are fully cognizant of their duties and responsibilities for this project. Project Director: Name: JoAnn Holden Position/Title: Director of Victim Services Agency (including Division or Unit): 19th Judicial District Attorney's Office, Victim Witness Assistance Unit Mailing Address: PO Box 1167, eele, , CO 80632 Phone: 970 . c -4010 t. x: 970 3 ` 2-81 ' 3 E -Mail: jholden@weldgov.cor�n Signature: District Att • • l Date: Name: Michael J. Rourke Position/Title: Weld County District Attorney Agency (including Division or Unit): 19th Judicial District Attorney's Office Mailing Address: PO Box 1167, Greeley, CO 80632 Phone: 970 356-4010 Fax: 970 352-8923 E -Mail: nrourke@weldgov.com Signature: Date: Financial Officer: Name: Barbara Connolly Position/Title: Financial Officer JUN 2 4 2019 Agency (including Division or Unit): Weld County Government Mailing Address: PO Box 758, Greeley, CO 80632 Phone: 970 356-4000 ext 4218 aFax: 970 352-0242 E -Mail: bconnolly@weldgov.com nn1 Signature: - Date: Authorized Official: Name: Barbara Kirkmeyer Position/Title: Chair, Board of County Commissioners. Agency (including Division or Unit): Board of County Commissioners, Weld County Mailing Address: PO Box 758, Greeley, CO 80632Phone: 970 400-4205 Fax: 970 352-0242 E -Mail: bkirkmeyer@weldgov.com Signature Date: JUN24 2019 In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record. 21 &o/9ro23O) VALE PROJECT AGENCY BUDGET This page should identify your entire Victim Service Agency Budget This information provides an overall picture of your agency's funding sources Identify "Other"funds (other grants, foundations, government funds, city funds, donations, fundraising, etc ) "Other" funds should reflect hard dollars, not in -kind contributions (office space, phones, etc ) All funding should be listed for a one year time frame Grant/Funder Funding Amount Start Date End Date VALE Grant (if applicable) DCJ (Ex VOCA, VAWA) Other Victim Services Grants received from other VALE Judicial Districts (Specify) $136,182.00 $142,875.00 OTHER VALE ADMIN FUNDS 07/01/2018 6/30/2019 1/1/2020 12/31/2020 $99,449.08 Other CVC ADMIN FUNDS Weld County Government funding for VW Unit Staff salaries and benefits Other Other $83,662.89 1/1/2018 12/31/2018 1/1/2018 $465,540.00 1/1/2018 Other Other TOTAL $927,708.97 12/31/2018 12/31/2018 Total estimated Victim Services Budget for 2020 1,022,010 Agency Budget 1 VALE PROJECT BUDGET SUMMARY INFORMATION PROJECT FUNDS REQUESTED BUDGET Columns 2 an 3 will auto populate from other tabs ROUND TO THE NEAREST DOLLAR Continuation Applicants ONLY 2018 - 2019 z ...z APPLICANTSother tabs) (Will poALL pulate from 2020 — _ —_ I 3..__ rte; ) r _�__,_ Continuation Applicants 4 Current Grant Award �� Requested Budget � 11 a I Increase or Decrease 1 ; PERSONNEL PERSONNEL +Job Position Amount ` Job Position/NAME Amount $59,877L Director of Victim Services $59,877 Director VS - Holden VicitmWitness Assistant - Cty $9,368 � VW FIX $10,805)x' 15 34% Victim Witness Assistant - Cty $22,393 ; VW Sears $19,796 " -11 60% 'Vicitm Witness Unit -Clerical $23,402 -` VW Clerical - Rodriguez $27,66r tr ` 18 20% Victim Compensation Assistant $21,142 CVC Wilson $18,04' -14 65% • ,; fig a3..- `r � _ -,�lx .+ SyAl t.-1 q�'+.:vc w'r r iti .._ `` ._.. _._ _. _. _. ..... .. _. ... _. .__ $0 Subtotal $136,182 = Subtotal $136,182+ 0 00%, _ EQUIPMENT - ¢� EQUIPMENT � I�,' (+/-) _._... Item #1 $0fi �, a ;s ' } ,1�' F? Item #2 $01 u s) Item #3' p=t Item #4 $0"� Subtotal $0 Subtotal $�+q SUPPLIES AND OPERATING EXPENSES SUPPLIES & OPERATING EXPENSES (+/-) _r Item #1 Y v( a t �.� '.�i r SpC-<w �v�av �,a.F..�.x� Item #2 $� i _u �� z-v b� Item #3 > �° "�` Item #4 $r,� �r k s s3txN� 4''�'a S'_. -7P u. �s 2 • a.v Sc- Item #5 I-..._--...,.T.-,e...a..,s...... _.: :a Item #6 Subtotal $0 Subtotal IN -STATE TRAVEL IN -STATE TRAVEL (+/-) - m Y Ls� Item #1 $0 j ,- Item#2 $0�k r° r�ti„zl _ > � i � r`.. � `a�a a',Q � �` x'4 � a Item #3 $0 Subtotal $0 � � > `. _ � Subtotal $0 - 9 ) PROFESSIONAL SERVICES PROFESSIONAL SERVICES M ud, , �a '. ;; _ as•F. �, `� Professional #1 $0, Professional #2 $0! Subtotal $0 Subtotal $o TOTAL FUNDS $136482 " TOTAL'FUNDS(REgUEKSTED-:., . $136;1824 : 0 00% VALE PROJECT PERSONNEL DETAIL AND JUSTIFICATION List each position requested in the grant by name, if available, and job title (under Position # in yellow). If two individuals have the same job title, list it twice Each person requested in budget must be tied to at least one project Goal and Objective. Fill in TAN cells only. Position #1 Holden, J Director of Victim Services 1 001 $99,113 731 Salary Benefits TOTAL List Goal # and Objective # related to position Other sources of funding for position (e g FTE • 1001 Annual Cost VALE Request I , VALE % Requested 0 00% $33,785 881 $132,899 611 $59,877 004 45 05% 0 00% :Goal 3, Objectives 1, 2, 3 general funds, VOCA, foundations, etc ) VALE ADMIN, VOCA indirect, VOCA Cty Match Position duties related to project Administers daily operations of the District Attorney's Office VW Unit Staff which include policies and procedures regarding VRA duties are implemented Provide direct victim support, especially to crime victims who are extremely frustrated and upset Set a standard for the unit to treat all crime victims with fairness, dignity and respect Positortn FIX, P Victim Witness Assistant - County Court Salary Benefits TOTAL List Goal # and Objective # related to position Other sources of funding for position FTE Y , 1 00; $48,667 05r" <''r ; t v«rr'' 0 00% 100; 1 'Goal 2, Objectives 1, 2,3 $23,366 99 j ;, $72,034 041 VOCA , VOCA Cty Match If $10,805 004 0 00% 15 00% Position duties related to project Provide direct victim assistance to crime victims of domestic violence, other VRA misdemeanor crimes, and Careless Driving Resulting in Death cases Provide VRA information, education, referrals to community services, updates on the status of the prosecution and support throughout the court process Position Sears, M Victim Witness Assistant County Court Salary 100; $48,667 05;` Benefits TOTAL FTE 100; y $17,318 17! $65,985 22; List Goal # and Objective # related to position iGoal 2, Objectives 1, 2, 3 I - a 0 00% 0 00% $19,796 004 30 00% Personnel 1 VALE PROJECT PERSONNEL DETAIL AND JUSTIFICATION Other sources of funding for position 1 Weld County Government 1 Position duties related to project Provide direct victim assistance to crime victims of domestic violence, other VRA misdemeanor crimes, and Careless Driving Resulting in Death cases Provide VRA information, education, referrals to community services, updates on the status of the prosecution and support throughout the court process FTE Rodriguez, L VW Clerical 0 75; 0 751 $23,707 511 Salary Benefits TOTAL �i- Annual Cost $15,677 541:: $39,385 051 VALE Request VALE Requested 0 00% List Goal # and Objective # related to position , Goal 3, Objectives 1, 2 Other sources of funding for position (e g general funds, VOCA, foundations, etc ) $27,660 001 VOCA, VOCA Cty Match, VALE ADMIN 0 00% 70 23% Position duties related to project Provides first line response to crime victims calling the Victim Assistance Unit, processing of Victim Rights' Notificition Sentencing Outcome letters with their rights regarding post sentencing notification, and backup staff to send all other VRA letters 4' Positions#5 Wilson, B Position #5 Title loot Salary Benefits TOTAL FTE 1 00 i y List Goal # and Objective # related to position Other sources of funding for position (e g general funds, VOCA, foundations, etc ) Annual Cost VALE Request $44,508 80 , $8,622 241 $53,131 041 z.Jr‘L Goal 4, Objectives 1, 2, 3 Weld County Government $18,044 00i VALE Requested 0 00% 0 00% 33 96% Position duties related to project Assists victims who apply for Crime Victim Compensation Opens, reviews and screens CVC applications for thoroughness, contact victims to obtain additional information when needed, types and composes correspondence and forms, obtains police reports, verifies bills, enters payment reqeusts, communicates with Board for authorizations, and meets with victims in person to assist in CVC Application completion F?ositiona#6k, La'st name, first initial Position #6_Title Salary � � t FTE Annual Cost VALE Request VALE Requested -t' Personnel 2 VALE PROJECT MANDATED GOALS GOALS AND OBJECTIVES: Goal 1, objectives 1 and 2, are mandatory for all applicants Fill in # of victims and any "other" categories you will report (under crimes) GOAL 1 (standard) This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system OBJECTIVE 1 (standard) To provide services to the following estimated unduplicated number of crime victims during the 12 -month grant period Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once using the predominant crime Definituo'ii :x Victims primary and secondary victims Primary victim The person against whom the crime was committed, except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim In domestic violence crimes, children of the primary victims (who are receiving services) are also considered to be primary victims Secondary Victims. Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime Unduplicated Count New and continuing victims served by the project Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year Estimated # of Victims Type of Crime Estimated # of Victims Type of Crime 262 Child Physical Abuse Human Trafficking 246 Child Sexual Abuse 10 Survivors of Homicide DUI/DWAI 35 Robbery 1415 Domestic Violence 560 Assault 109 Adult Sexual Assault 292 Other violent crimes menacing, tampering, att murder, bia-motivated Adults Molested As Children 65 Other vehicular Careless Death or SBI, Vehicular Homicide or assault 56 Elder Abuse (including economic exploitation and fraud crimes) 125 Other Burg of Dwelling, Theft $20,000+ Mandated Goals 1 VALE PROJECT MANDATED GOALS TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD 3175 OBJECTIVE 2 (standard) To provide the following types of services to the following estimated number of unduplicated victims during the 12 -month grant period Number of Victims Receiving Each Type of Service Estimate the number of victims who will receive each type of service provided by your agency during the grant period. A victim may receive the same type of service more than once (i e information) but the type of service can O be counted only once during the grant period An individual service category cannot exceed the total number of victims listed in table A Cr A victim may receive the same type of service more than once (i e information) and the service is counted every time during the grant period An individual service category can exceed the total number of victims listed in table A Estimated # of Victims Services Estimated # of Victims Services 300 Crisis Counseling/Intervention (in person) 4,000 Victim Compensation Assistance (required) - 5,835 Follow-up (includes crisis intervention by phone) 1,650 Personal Assistance 0 Therapy 18,145 Telephone contact 0 Group Treatment/Support 0 Civil Legal Advocacy / Court Accompaniment 0 Shelter / Safehouse 0 Forensic Exam 990 Information / Referral (in person) 0 Hospital/Clinic Response 1,500 Criminal Justice Support / Advocacy / Court Accompaniment 460 Language Services (interpretation) 50 Emergency Financial Assistance 20 Transportation 0 Emergency Civil Legal Attorney Assistance 0 Transitional Housing Other (must specify) 7,950 Victim Rights Act Services Mandated Goals 2 VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Add at least one more goal with objectives but no more than three additional goals with no more than three objectives per goal Objectives must be measurable and specific While an objective may relate to more than one statute, pick the most relevant statute from the drop -down list below the objective Refer to Application Instructions, use format provided below NOTE Cells will expand with typing Goal 2 Provide direct assistance to victims of domestic violence by providing Victims' Rights information and education, referral to community services, updates on the status of the ion and support throughout the court process. prosecut Objective (include title of person responsible) Intended Impact Data Collection Time Frame 1 VALE Funded County Victim Witness Assistants Fix and Sears will provide services to 800 primary victims of misdemeanor domestic violence Victims of domestic violence are provided assistance, information, and community referrals as they move through the criminal justice process Tracked using domestic violence stats compiled by VW for quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) (f) y_1� 2 VALE funded County Court Victim Witness Assistants Fix and Sears make contact with 69% of misdemeanor domestic violence victims prior to first hearing in which a plea could be offered and accepted by the defendant to provide criminal justice information, referrals and resources Victims of domestic violence will have the opportunity to provide feedback and participate meaningfully in the criminal justice process Tracked using domestic violence stats stats compiled by VW for quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) (d) di 3 VALE funded County Court Victim Witness Assitants Fix and Sears will make contact and set up family meetings with the assigned proseuctor with 100% of victim family representatives whose loved one has been killed in a Careless Driving Resulting in Death to provide criminal justice information, referals and resources Victim respresentatives whose loved one has been killed in a traffic incident will receive information from the prosector as to the sentencing limitations of this misdemenor crime and be able to give feedback to participate menaingfully in the criminal justice process Tracked by the Project Director 01/01/2020 - 12- 31-2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) d�� Project Specific Goals 1 VALE PROJECT SPECIFIC GOALS AND OBJECTIVES Goal 3 Assure that crime victims have knowledge and are afforded their rights according to the Colorado Victim Rights Act. Objective (include title of person responsible) Intended Impact Data Collection Time Frame 1 VW Director Holden will train and supervise VW staff who send 24,000 VRA Notification Letters to crime victims via mail or email Crime victims will know about victim rights and have timely information of the date, time, location of the court hearings VW Staff document VRA letter information and compile for quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list 2 VALE funded Clerical VW - Rodriguez will send 2500 Sentence Outcome letters to crime victims via mail or email Crime victims will be notified of the sentence and their rights concerning Post Sentencing Notification VW Staff document Sentence Outcome letters and compile quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list- 24-4 2-105 (4) (f) �'1� ` 3 Victim Witness Assistants will provide trial support for 160 trials in District, Juvenile and County Court Provides crime victims with guidance, education and support throughout the trial for efficiency and flow of trial proceedings Victim Staff record information on trial sheets and compile for quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) (1) Goal 4 Provide Crime Victim Compensation (CVC) Assistance to eligible crime victims. Objective (include title of person responsible) Intended Impact Data Collection Time Frame 1 CVC Program (inlcuding VALE funded Wilson) will provide assistance to a total of 800 crime'victims Crime victims will have access to services and possible funding to help them heal from the criminal incident CVC Staff enter new applications into CVC database and compile for quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) (c) 2 CVC Program (including VALE funded Wilson) will contact 100% of applicants in which a criminal case has not been filed Victims whose prepretrator's case is not filed in the criminal justice system'are still able to seek assistance and reach a more whole and balanced situation with CVC CVC database captures and compiles all contacts for quarterly reports 01/01/2020 - 12/31/2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) (c) Project Specific Goals 2 VALE PROJECT SPECIFIC GOALS AND OBJECTWES 3 CVC Program (including VALE funded Wilson) will provide emergency assistance to 97% of eligible requests within 72 hours Crime victims who need help paying for emergency needs can access services to ease the financial burden of the criminal incident CVC Staff enter approved emergency requests into CVC database and compile for quarterly reports 01/01/2020 12/31/2020 Pick related VALE Statute from drop down list 24-4 2-105 (4) (a) Project Specific Goals 3 Hello