HomeMy WebLinkAbout20190817.tiffRESOLUTION
RE: APPROVE 2019 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT
AGREEMENT FOR NORTHERN COLORADO REGIONAL FORENSIC LABORATORY
AND AUTHORIZE CHAIR TO SIGN AND ELECTRONIC SUBMTTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with the 2019 Paul Coverdell Forensic Science
Improvement Grant Agreement for the Northern Colorado Regional Forensic Laboratory between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Sheriff's Office, and the Colorado Division of Criminal Justice,
Office of Adult and Juvenile Justice Assistance, commencing January 1, 2019, and ending
December 31, 2019, with further terms and conditions being as stated in said grant agreement,
and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the 2019 Paul Coverdell Forensic Science Improvement Grant Agreement
for the Northern Colorado Regional Forensic Laboratory between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, and the Colorado Division of Criminal Justice, Office of Adult and Juvenile
Assistance be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement and electronic submittal.
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3/1/101
2019-0817
SO0040
RE: 2019 PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANT AGREEMENT
FOR NORTHERN COLORADO REGIONAL FORENSIC LABORATORY
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of February, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
W COUNTY, OLORADO
ATTEST:
ditifwv xido:ok
Weld County Clerk to the Board
BY:
Deputy CI k to the Board
APP' : !J i AS TO
ounty Attorney
Date of signature: A-1-141
arbara Kirk r eyer, air
Mike Freeman, Pro -Tern
C
can P. Conway
t K. James
Steve Moreno
2019-0817
SO0040
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: FY 18 Coverdell Formula acceptance of grant award 2018-DN-8-4 for signature
DEPARTMENT: Sheriffs Office: Crime Lab DATE: 2/15/2019
PERSON REQUESTING: Daren Ford, Crime Lab Director
Brief description of the problem/issue:
This request is to receive grant funding previously requested and approved by the Weld County Board of
Commissioners which will help our lab to maintain the quality of service it has attained and continue to provide
essential services to the region. The lab will obtain at least $19,501 in training funds from the Coverdell formula
grant. These federal funds are provided to each state in the form of a formula grant based upon the number of
'Type I' crimes in the regions. As these funds are designated for laboratory services, the Lab has reviewed the
number of Type I crimes for the northern Colorado regions to come up with the figures that translate to the
$19,501 we would receive. We have been working with Meg Williams with the State Department of Criminal
Justice who manages this grant from the State's perspective, and this figure agrees with her calculations.
Having examined the needs of the Regional Lab and areas where training is needed most, we have identified 6
training opportunities that we are requesting funds for. Three classes would be for DME staff in the areas of cell
phone and computer forensics, which would help assist in the reduction of the cell phone and computer backlog.
Another would allow the Lab to host training for the entire fingerprint examination section on current case law
issues, as well as addressing the issues raised by a National Academy of Sciences (NAS) study along with a P -
CAST report from the Office of the President. The final two classes are for our two newest fingerprint
examiners, in preparing them for long term service within the regional lab in fingerprint identifications.
As this grant award is for training, there is no future cost impact and there is no supplanting of funds with the
receipt of this grant award.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Accept the grant award for training funds ($19,501) for Lab and authorize the chair to sign the Statement of
Grant Award (SOGA). This provides additional funds for the lab to keep its analysts current on issues that
affect their work product on the bench and in the courtroom.
Or
Not approve the request and deny receipt of the grant award, which could result in an increase in general fund
requests for future training.
Recommendation:
It is recommended that the Board approve the receipt of the grant award and authorize the Chair to sign the
SOGA.
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2019-0817
SO 001 O
Approved for Submission by Sheriff Reams:
Approved for Submission by Barb Connolly: '0lcz
Approve
Recommendation
Sean P. Conway
Mike Freeman, Pro-Tem
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
Schedule
Work Session
Other/Comments:
1/29/2019
Print/Preview
ZCOMGRANTs
Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
2017-2020 OAJJA Combined Grant Programs (NCHIP, COV, Formula)
2/15/2019 deadline
Weld County
NCRFL training in 2019
Jump to: Organizational Details Questions / Statement of Work Budget Summary Tables (G&), Budget Details Additional Funding) Documents
$ 19,501.00 Requested
Submitted: 2/13/2018 2:13:22 PM (Pacific)_
Project Contact
Esther Gesick
egealst<@co.weld.co.us
Tel: 970-400-4226
Additional Contacts
joftelie@co.weld.co.us,rarndt@co.weld.co.us,dford@co.weld.co.us,cdps dcj oajjagrants@state.co.us
,dford@co.weld.co.us
Organizational Details top
Weld County
1150 0 Street
Greeley, CO 80631
United States
Chair Board of County
Commissioners Weld
County
Barbara Kirkmeyer
bkirkmeyer@co.weld.co.us
970-
Telephone400-
4226
970 -
Fax 336-
7233
Web
EIN
84-
6000813
1. Applicant "Doing Business As" (DBA) under a parent company/unit of government?
.1 Yes
No
2. Full Legal Entity Name. This is the information that will be used on the Grant Agreement, if awarded. This entity must have the legal
authority to enter into and sign a legal binding document on behalf of the entity. (this field was revised 8/18)
e.g. Office of the District Attorney 12th District//Adams County, 17th Judicial District Attorney//Regents of the University of Colorado
County of Weld Colorado
3. Legal Entity Physical Address
Enter the Legal Entity Street Address, City, State, Zip + 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957)
1150 0 Street, Greeley CO 80631
4. Applicant Type
For Profit
Not for Profit
✓ Public / Government
5. Enter the district information for the physical address of your organization
04 Colorado US Congressional District (01-07)
13 State Senate District (01-35)
50 State House District (01-65)
19 Colorado Judicial District (01-22)
86.00 TOTAL
6. Are you a State of Colorado Agency?
./ No
Yes
7. Legal Entity County
Enter the County of your legal entity address
Weld
Questions / Statement of Work top_
0? -0/9-__a_47
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Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3.)
Project Duration
1. Project Start Date
MM/DD/YYYY
01/01/2019
2. Project End Date
MM/DD/YYYY
12/31/2019
Application Type
3. Select the Application Type that you would be completing.
Formula
National Criminal History Improvement Program (NCHIP)
✓ Paul Coverdell Forensic Science Improvement Grant (COV)
DCJ Grant Manager Only - Administration Formula
DCJ Grant Manager Only - Administration NCHIP
DCJ Grant Manager Only - Administration COV
Project Officials
4. Project Director: Name
Enter salutation, first, last, title, agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company)
Daren Ford, DME Supervisor, Northern Colorado Regional Forensic Laboratory
5. Project Director: Email Address
dford@co.weld.co.us
6. Project Director: Phone Number
(970) 400-3631
7. Financial Officer: Name
Enter salutation, first, last, title, Agency (e.g. Mr. John Doe, Senior Accountant, ABC Accounting Services)
Ms. Barb Connolly, Controller County of Weld Colorado
8. Financial Officer: Email Address
bconnolly@co.weld.co.us
9. Financial Officer: Phone Number
(970) 400-4445
10. Signature Authority: Name
Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company).
Barbara Kirkmeyer, County Commissioner Chair, County of Weld Colorado
11. Signature Authority: Mailing Address
Street Address, City, State, zip i- 4 (e.g. 700 Kipling Street, Suite 1000, Lakewood, CO 80215-8957)
1150 O Street, Greeley CO 80631-9596
12. Signature Authority: Email Address
bkirkmeyer@co.weld.co.us
13. Signature Authority: Phone Number
(970) 400-4205
Statement of Work
14. Project Abstract:
Summarize your project in the space provided
The Northern Colorado Regional Forensic Lab (NCRFL) is a consortium of 5 law enforcement agencies that have combined staff, and along with CBI
staff housed in Greeley, to provide forensic services to the Northern Colorado region, primarily to the participating agencies. The lab in conjunction
with the CBI was accredited in May 2015 in chemistry, biology -bodily fluid identification, firearms and latent prints. In addition, the areas of Biology -
DNA Nuclear and Digital & Multimedia Evidence (DME) were accredited in 2016. The lab is seeking to train forensic scientists in their area of
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expertise so as to continue to improve the quality of forensic services to the people of Northern Colorado and address the concerns of the National
Commission on Forensic Sciences (NCFS). This training will also include the training of a new DME analyst that will be involved in the processing of
electronic devices associated with the illegal distribution of synthetic opioids.
15. Coverdell Purpose Area
To improve the quality and timeliness of forensic services and to reduce the number of backlogged cases in forensic laboratories
✓ To implement recommendations as adopted by the National Commission on Forensic Sciences (NCFS) to strengthen the forensic science
communities
16. Problem Statement:
What is the problem that the project will be addressing? See instructions for further information.
We are seeking training to increase the knowledge, skills and abilities of the forensic analysts in the Northern Colorado Regional Forensic Lab. We
have several new employees that have been added to our lab and so we are seeking to expanding their skill sets. In addition, we are seeking to
address the concerns of the recent National Academy of Sciences (NAS) and PCAST reports. The latent print discipline will be hosting a class that will
speak to some of these issues. By hosting the class we hope to maximize the number of analysts that can attend from our lab and also provide
opportunity to other forensic labs in the region to attend a local training of this caliber. With changes to the DME section we need to expand the
knowledge of the unit in ISO assessment so one analyst will be attending that training.
The use of electronic devices in the sale and distribution of illegal drugs including synthetic opioids is expanding and this does impact the lab and
the need to provided DME computer forensic services to the local law enforcement agencies in the regions. We have had additional requests for
services relative to the sale and distribution of illegal drugs ( including synthetic opioids) in the past year and so it is critical to have trained analysts
in the DME section that can assist in the examination of electronic devices.
17. NCHIP Prority Area (A): Updating and automating case outcomes from courts and prosecutors in state records and the FBI's Criminal
History File.
-answer not presented because of the answer to #3-
18. NCHIP Prority Area (B): Automating access to information concerning persons prohibited from possessing or receiving a firearm and
transmitting relevant records to III, NCIC, and the NICS Index, including persons who have been adjudicated as a
-answer not presented because of the answer to #3-
19. NCHIP Prority Area (C): Full participation in the III and National Fingerprint File (NFF), including adoption and implementation of the
National Crime Prevention and Privacy Compact.
-answer not presented because of the answer to #3-
20. NCHIP Prority Area (D): Improving the quality, completeness, and accessibility of records at the national level, particularly with regard
to the NICS.
-answer not presented because of the answer to #3-
21. NCHIP Project Plan (a) Describe the extent to which proposed grant activities. Will result in more records being available to systems
queried by the NICS, including through federal and state and criminal history records, NCIC, and the NICS Index.
-answer not presented because of the answer to #3-
22. NCHIP Project Plan (b) Describe the extent to which proposed grant activities. Recognizes the role of the courts in ensuring complete
records.
-answer not presented because of the answer to #3-
23. NCHIP Project Plan (c) Describe the extent to which proposed grant activities. c) Are reasonable in light of the applicant's current level
of system development and statutory framework.
-answer not presented because of the answer to #3-
24. NCHIP Project Plan (d) Demonstrates the technical feasibility of the proposed task(s) and details the specific implementation plan to
achieve the intended deliverables.
-answer not presented because of the answer to #3-
25. ACCREDITATION: Based on the state's priorities, applicant agencies must be fully accredited or applying for funds to assist them in
their pursuit of accreditation.
Describe whether the agency applying for funds is accredited or applying for funds in pursuit of accreditation.
The NCRFL is a participant in the CBI's quality system and as such is an ISO 17025 accredited laboratory by ANAB (formerly ASCLD/LAB) in the
disciplines of Drug Chemistry, Biology, Firearms/Toolmarks. Latent Prints, Digital & Multimedia Evidence and Other.
26. PROJECT PLAN: Clearly describe how project activities will be implemented and how the proposed activities will result in the projected
outcomes.
See instructions for further information.
Digital Media: The lab has identified an individual that will receive training in Cell phone forensics so as to add to the number of DME individuals that
will be able to process cell phones. We have identified a class that is essential in training this individual to perform cell phone forensics. Once
training has been completed the analyst will return, complete any competency tests needed and begin applying the knowledge gained to present
case work. Additionally one DME analyst will be sent to training in February to become an ISO 17025 assessor in DME.
The lab will also be training a new DME analyst in computer forensics and will need to have this individual up and running as soon as possible. We
have a need in this area to assist agencies as they work to identify those involved in the sale and distribution of synthetic opioids and other illegal
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drugs. We have identified training in the use of EnCase software that is used to view electronic devices involved in these type of requests as well as
others cases involving the use of electronic devises for illegal purposes, such as the exploitation of children and human trafficking.
Latent Prints: The laboratory has identified a class that speaks specifically to the concerns of the latent print community regarding the issues
addressed in the NAS and PCAST reports as well as other national reports. I have been working directly with Ron Smith and Associates to host a class
that will address those concerns and provide training to local fingerprint examiners in the mountain time zone region. The lab will work with Ron
Smith and Associates to set up the class in Northern Colorado in 2019. We are in contact with other Labs in the region to assure they have examiners
that will attend. This class will address the issues and provide insight for examiners as they process casework and prepare for court. In addition, the
CE credits earned from this class have been approved for either certification or recertification.
Latent Prints: The laboratory has two new latent print examiners that need some additional training within their discipline to continue to expand
their KSA. Both classes are approved as CE credits for certification/recertification.
27. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: a) Improvement in quality and
timeliness.
As a result of the cell phone training received an additional 50-75 phones can be processed in the lab, This will reduce the backlog of cases
significantly in the DME- computer forensic unit thereby allowing the examiners to get to cases in a more timely manner. DME is a new discipline for
forensic lab assessments and having an analyst trained in DME assessments with benefit the lab as it prepares for its pending assessment in 2019.
For the two latent print examiners these classes will expand their knowledge, skills and abilities thus making them more efficient in the processing of
their latent print casework. These efficiencies will result in cases begin processed more quickly without losing the quality expected. This will be done
by eliminating wasteful steps and developing the skills to more effectively compare known to unknown latent prints.
28. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: b) Anticipated reduction in backlog.
We anticipate that as a result of the cell phone training received an additional 50-75 phones can be processed in the lab, This will reduce the backlog
of cases significantly in the DME- computer forensic unit. We also expect that with the reduction in electronic d3evices we will be able to quickly
respond to requests to identify individuals involved in the sale and distribution of illegal drugs ( opioids) as well as the exploitation of children and
human trafficking. Finally, as the latent print analysts improve their techniques they will be more efficient and thereby will be able to turn cases
around sooner.
29. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: c) Anticipated improvement in
quality and timeliness of forensic results.
We anticipate that as a result of the cell phone training received an additional 50-75 phones can be processed in the lab, This will reduce the backlog
of cases significantly in the DME- computer forensic unit thereby allowing the examiners to get to cases in a more timely manner.
Having a trained certified DME-computer forensic analysts in the lab will offer the local law enforcement agencies access to individuals that can
assist in the identification of those who are involved in the sale and distribution of illegal drugs, such as opioids.
For the two latent print examiners these classes will expand their knowledge, skills and abilities thus making them more efficient in the processing of
their latent print casework. These efficiencies will result in cases begin processed more quickly without losing the quality expected. This wil be done
by eliminating wasteful steps and developing the skills to more effectively compare known to unknown latent prints.
30. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: d) Anticipated benefit of education
and training to reduce backlog and improve timeliness of results.
In the past latent print analysis was accepted by the law enforcement communities and the courts as a gold standard because of the "uniqueness of
a fingerprint". Recent national reports have cast doubts on the significance of latent print analysis and results. By providing an individual to come to
the region and present how current issues have been and are being addressed we believe that our latent print examiners will be better prepared.
Prepared in their evaluation of the evidence, prepared in the methods used for examination, and finally prepared in their presentation to the jury of
their findings. At this time our backlog is low and we are getting to cases within a week or two of coming into the lab. We are using this training as a
means to improve the quality of the work performed.
As the latent print analysts improve their techniques they will be more efficient and thereby will be able to turn cases around sooner.
Trained DME computer forensic examiners are more efficient as they learn the strengths of the software programs that are used to view images
photos, texts, data, etc.) obtained from electronic devices.
31. PROJECT OUTCOMES (EXPECTED RESULTS) Describe how this proposed project will positively impact: e) Planned steps to achieve
accreditation to positively impact quality and/or timeliness of forensic results.
We are accredited, but as with all labs, accreditation is cyclical and we are always in the process of reaccreditation or audits between cycles. This
training will help assure that our examiners are receiving timely training in areas relevant to today's technologies and concerns. The training will also
assist in the certification process for new analysts and provide the CE Units needed for those seeking recertification. Adding a DME analyst that is
trained in assessing the section according to ISO:IEC 17025:2017 will ensure a successful assessment in 2019.
32. IMPLEMENTATION APPROACH - Explain the implementation approach to be used to accomplish the goals and objectives being
proposed.
Upon receipt of the funds, the dates for classes will be identified, For the DME class application will be made and upon completion of the course any
required competency test will be given. Once that test is completed they will begin to apply the knowledge and skills learned to forensic case work.
The Online classes for the DME examiners have already been identified and once funds are released the goal is to have that pass purchased or
registration completed and training started. for the encase pass the training will be monitored and controlled to optimize the number of classes that
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can be completed. In addition, the certification training is an annual class that is held in May. We will add a name to the class list once funds are
released and secure a spot in the IACIS certification class.
For the Latent Print class, we will work directly with Ron Smith & Associates to set up a date in 2019 to host the class. We have two possible sites in
the region, and as we are sponsored by law enforcement agencies that have those sites we will be able to secure the venue without additional costs.
For the two latent print analysts; we will identify a class specific for the need of each of the two latent print analysts. They will register and attend
and complete any requirement of the class. These classes will be required to serve as part of their continuing education for certification or
recertification.
Coverdell only - In addition to submitting the required signed certifications answer the three question below
33. PLAN FOR FORENSIC SCIENCE LABORATORIES - Please provide the name of the unit of local government that has developed this plan
and the years the plan covers.
(Provide the signed certification on the Documents tab)
The Northern Region Lab Group (NRLG) and CBI signed an MOU in 2013. The NRLG agreed to follow the CBI's quality system. The MOU does not
have an end date so it is expected that teh plan will cover all fo 2019. ( MOU mandates 18 months on dissolution)
34. GENERALLY ACCEPTED LABORATORY PRACTICES AND PROCEDURES - Describe how the applicant agency complies with the certification.
Provide the name of the certifying accreditation organization being used.
See instructions for further information. (Provide the signed certification on the Documents tab)
The NCRFL works with the CBI in providing forensic laboratory services to the region. It has placed itself under the CBI's quality system and therefore
operates also under all the CBI Forensic Sciences Services policies and procedures as set up by the Colorado Bureau of Investigation. The regional
lab was assessed by ASCLD/LAB ( national accrediting body) in 2015 under those policies and procedures and was accredited in all disciplines it
made application for: chemistry, biology -body fluids, firearms, fingerprints and shoe and tire tracks. In 2016 the biology -DNA section and the digital
multimedia evidence sections were assessed and accredited as well. At this time every section of the lab is accredited by ANAB (ASCLD/LAB was
bought out by ANAB and now holds those documents).
35. EXTERNAL INVESTIGATIONS - Provide a detailed explanation of the process for ensuring an independent external investigation would
be conducted in the event that an allegation of serious negligence or misconduct substantially affecting integrity.
See instructions for further information. (Provide the signed certification on the Documents tab)
If an allegation of serious negligence or misconduct were brought to the attention of the lab director the lab director would do the following:
1. The CBI quality system has in place a system to review instances that may affect the quality of the laboratory system. It is defined in the quality
manual of the CBI laboratory systems. Anyone in the system can report on an instance of quality concern in the form of a quality incident review
(QIR).
2. All QIR's are eventually provided to the lab director for review before being given to the quality manager. Many of these QIR's are resolved at the
level of the technical leader or a lab manager. All others continue through the review process and in some instances the lab director makes a
decision on corrective actions that may need to be taken. That recommendation is then reviewed by the quality manager.
3. If on review the lab director determines that the QIR indicates an allegation of serious negligence or misconduct then, in addition, to the paper
trail of the QIR a call to the quality manager would occur.
4. The lab director would contact the quality manager of the CBI to determine the level of concern.
5. If it was of serious nature and required an independent investigation then the lab director would contact the Weld County Sheriff's Office, Internal
Affair's Unit ( WCSO IA unit) to make them aware of the allegation and request their services to provide an independent review of the allegation.
6. Due to the unique nature of the regional lab (6 agencies providing staff in the lab) the agency whose employee was involved in the alleged action
would be notified. They would be apprised of the situation and informed that an independent review would be done.
7. The lab director would review the results of the independent review and in concert with the CBI quality manager create a plan to follow through
with the recommendation of the WCSO IA unit.
jli get Summary top_
Budget Summary Requested/Awarded Grant Funds Cash Match In -Kind Match Match Total Match Total Project Total Project Total
Personnel $ 0.00 $ 0.00
Supplies & Operating $ 14,195.00 $ 0.00 $ 14,195.00 $ 14,195.00
Travel $ 6,756.00 $ 0.00 $ 5,306.00 $ 6,756.00
Equipment $ 0.00 $ 0.00
Consultants / Contracts $ 0.00 $ 0.00 $ 0.00
Indirect $ 0.00 $ 0.00
Total $ 20,951.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 19,501.00 $ 20,951.00
Tables (�&Q, Budget Details, Additional Fundingp
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Goals & Objectives
GOAL 1
Goal 1
Objective 1.1
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Objective 1.2
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Objective 1.3
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
GOAL 2
Goal 2
Objective 2.1
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Objective 2.2
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Objective 2.3
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Provide training to our Laboratory staff in areas that will continue to
improve the quality of service and also aid in their certification or
recertification needs.
Have a DME examiner participate in cell phone and computer
forensic classes that would lead to IACIS certification.
The Regional lab would register and have the DME examiner(s)
complete the online Cellebrite class, sign up and complete the
EnCase training and IACIS certification training in 2019.
Register the analyst for the classes. The analyst(s) would complete
the classes, and pass any tests required of the training. Once the
class is completed they would fulfill any lab mandated competency
testing and then begin processing cases once they have been
authorized by the technical leader.
Register for the classes in early 2019. Complete the training and then
start applying the knowledge gained.
Serve as the host for a latent print examiners class that addresses
the concerns raised with the PCAST report.
Work directly with Ron Smith & Associates to host a class in 2019
that would allow for our examiners to attend and receive this
training_
Host the class. Have all the examiners attend the class and complete
all required testing.
Complete training in spring/summer of 2019.
Have the latent print examiners attend a class in latent print analysis
through Ron Smith & Associates. To be identified in 2019 according
to their needs at that time
The class is identified in early 2019; registration is made: individual
attends the class: individual passes any exams and brings the KSA
back to the lab to apply to case work.
1. The class is identified in early 2019
2. Registration is made. 3. Individual attends the class.
4. Individual passes any exams.
To be completed in 2019, preferably before September 30, 2019.
Have one of the DME examiners attend ISO 17025 Assessor training
Send one DME examiner to ISO 17025 assessor training to assist in
the ANAB lab assessment in 2019
Have then attend the training in Las Vegas Feb 4-8, 2019 and
successfully complete the required testing to become an assessor.
Successfully complete the test to become a ISO 17025 Assessor.
February 28, 2019.
GOAL 3
Goal 3
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Objective 3.1
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Objective 3.2
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
Objective 3.3
Objective
Outcome/Activities
Measurement/Performance Measures for Objective
Timeframe
OUTCOMES AND PERFORMANCE MEASURES (NCHIP only)
Provide quantitative measures to assess or describe the impact this
project will have on the quality, completeness, and availability of
records at the national level. Include the corresponding NCHIP
Performance Measures upon which your proposed project will impact.
See instructions for further information.
Personnel: Budget & Budget Narrative Details
Total
Annual Base
%To Annual %To Total Salary
Base Total Match
Position Annual Salary Be Fringe Be Annual + Budget
— In- Match Budget
Title Paid Annual To Be Paid Base Fringe Narrative Cash
Personnel and Base To Be By Fringe Paid By By Salary To Be and Match Kind Committed Narrative
Salary Paid By Match to this and
Name Grant Grant Grant Grant + Paid Justification Project Justification
Funds Funds Funds Funds Fringe By
Grant
Funds
1 $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
2 _ $ $ $ $ $ 0.00 $ 0.00 _ $ $ $ 0.00
3 _ $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
4 $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
5 $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
6 _ $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
7 $ $ $ $ $ 0.00 $ 0.00 _ $ $ $ 0.00
8 $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
9 _ $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
10 $ $ $ $ $ 0.00 $ 0.00 $ $ $ 0.00
Total $ 0 $ 0 $ 0 $ 0 $0.00 $0.00 $ 0 $ 0 $0.00
Non -Personnel: Budget & Budget Narrative Details
Amount
To Be
Budget Item Item Paid By Budget Narrative and Justification
Grant
Funds
Match
Cash In -Budget
Match Kind Narrative
Match and
Justification
SUPPLIES & OPERATING
S&O 1 On line $ 1,295 o* The DME section uses Cellebrite as its primary means of $ $ _
Cellebrite examining cell phones for data associated with forensic cases.
class This training would allow for a new DME analyst in the lab to
take this online class as part of their initial training in the DME
section. The bulk of our work in computer forensics is with cell
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S&O 2
S&O 3
S&O 4
S&O 5
S&O 6
S&O 7
S&O 8
S&O 9
S&O 10
Supplies & Operating
Total
TRAVEL
Ti
T2
T3
T4
T5
T6
T7
T8
T9
T10
Travel Total
EQUIPMENT
E1
E2
E3
E4
E5
E6
E7
E8
E9
E 10
Equipment Total
phone submissions so having this individual trained will aid in
reducing the backlog in cell phones in the lab.
lab to $ 2,400 The regional lab would serve as host of the event thereby saving
Courtroom the travel costs associated with sending analysts out of state.
class This training would meet the needs of the lab by providing the
knowledge needed to prepare the examiners for the questions
they will be asked required latent prints. These questions are
being raised as a result of the NAS study and the PCAS report.
Ron Smith $ 600 o* This specific training will be provided to our one of the two $ $ _
class latent newest analysts to help them be more proficient in the latent
pr prints examinations.
Ron Smith $ 600 o* This specific training will be provided to our one of the two
class latent newest analysts to help them be more proficient in the latent
pr prints examinations.
Encase $ 6,500 o* The passport allows for 9 on demand classes to be taken.
training
passport
IACIS $ 2,800 This computer forensic cetification class is the first (mandatory)
certification step in the process of obtaining certification with IACIS.
train
Ron Smith $ 1,706 O* Air fare $ 386, Car rental $350, Per diem $54 x 5 days = $270 $ $ _
class for and hotel $140 x 5 days = $700
S&O3
Ron Smith $ 1,706 O* Air fare $ 386, Car rental $350, Per diem $54 x 5 days = $270 $ $ _
class for and hotel $140 x 5 days = $700
S&O4
IACIS $1,894 Air fare $ 400, Per diem $49.50 x 12 days = $594 and hotel $75 x $ $ _
certification 12 days = $900
train
ISO IEC $ 1,450 Air fare $ 402, Per diem $64 x 4 days + 48 X 2 = $352 and hotel $ $ _
17025:2017 $106 x 6 days = $636 parking 6 x 10=60
Assess
$
$
$ 6,756
CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES)
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CC 1
CC 2 $
CC 3 $
CC 4 $
CC 5 $
CC 6 $
CC 7 $
CC 8 $
CC 9 $
CC10 $ _
Consultants/Contracts $ 0
Total
INDIRECT
11 $
Indirect Total $ 0
Total $ 20,951
Additional Sources of Project Funding
Amount Description
Duration
Source
Federal $ _
State $ _ -
County Government $ 2,413.00 Cover added costs associate with the IACIS training and ISO 17025 training(registration). one time
Municipal Government $ _
Private
Other (Specify) $ _ -
Total $ 2,413.00
Documents top_
Documents Requested * Required? Attached Documents *
Plan for Forensic Science Laboratories [Required for Coverdell] Plan for Forensic Science labs
download template
Generally Accepted Laboratory Practices and Procedures Accepted Lab practices
[Required for Coverdell]_
download template
External Investigations [Required for Coverdell] External Investigation
download ter ate
Budget Revision (DCJ Form 4-A)
download temptg_
Change in Project Officials (DCJ Form 4-B)
download template
Change in Grant Award Period (DCJ Form 4-C)
download template
Modification of Other Grant Agreement Terms (DCJ Form 4-D)
download template
Consultants/Contracts (DCJ Form 16)
download tempiale
Equipment Inventory/Retention Certification (DCJ Form 5)
download template
Equipment Procurement Certification (DCJ Form 13)
download template
Certification of Compliance with Regulations - Office of Civil
Rights, Department of Justice (DCJ Form 30)
download template
Conference Policy and Certification (DCJ Form 31)
Other
NCHIP Financial Management Questionnaire [Required at
Application Submission]
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download template
Coverdell Financial Management Questionnaire [Required at
Application Submission]
download template
Budget Revision Worksheet
download template
Certificate Regarding Lobbying; Debarment, Suspension; and
Drug -Free Workplace [Required for awards greater than
$100,000 ONLY. Must be completed at the time of Grant
Agreement processing]_
download temple ate
Federally Approved Indirect Cost Rate [Required for all Grants
requesting to use a pre -approved federal indirect cost rate for
this project]
Forensic Science Laboratory System Accreditation [Required
for Coverdell]
download temp
Federal Disclosure of Lobbying Activities
download template
Administrative Documents *
* ZoomGrantslm is not responsible for the content of uploaded documents.
Coverdell Financial Management Questionaire
Forensic Science Accreditation
Lobbying activities
Application ID; 101668
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2018 Coverdell Forensic Science Improvement
Grants Program
Certification as to Forensic Science Laboratory System Accreditation
On behalf of the applicant agency named below, I certify the following to the National Institute of
Justice, Office of Justice Programs, U.S. Department of Justice:
(name of laboratory)
certifies that it: (check one)
a) is accredited by an accrediting body that is a signatory to an internationally
recognized arrangement and that offers accreditation to forensic science conformity
assessment bodies using an accreditation standard that is recognized by that
internationally recognized arrangement, or,
b) is not so accredited, but will use a portion of the grant amount to prepare
and apply for such accreditation not more than 2 years after the date on which a grant is
awarded under the FY 2018 Paul Coverdell Forensic Science Improvement Grants
Program.
I acknowledge that a false statement in this certification or in the grant application that it
supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42
U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including
certifications provided in connection with such grants, are subject to review by the Office of
Justice Programs and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency (that is, the agency
applying directly to the National Institute of Justice).
f� /{
sjgnature of Certifying Official
Printed Name of Certifying Official
Title of Certifying Official
Name of Applicant Agency (Including Name of Unit of Local Government)
3 le
Date
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2018 Coverdell Forensic Science Improvement
Grants Program
Certification as to Generally Accepted Laboratory
Practices and Procedures
On behalf of the applicant agency named below, I certify the following to the National Institute of
Justice, Office of Justice Programs, U.S. Department of Justice:
Any forensic science laboratory system, medical examiner's office, or coroner's office in
the state, including any laboratory operated by a unit of local government within the
state, that will receive any portion of the grant amount uses generally accepted
laboratory practices and procedures, established by accrediting organizations or
appropriate certifying bodies.
I acknowledge that a false statement in this certification or in the grant application that it
supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34
U.S.C. § 10272. I also acknowledge that Office of Justice Programs grants, including
certifications provided in connection with such grants, are subject to review by the Office of
Justice Programs and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency (that is, the agency
applying directly to the National Institute of Justice).
ignature of Certifying Official
Printed Name of Certifying Official
LAZ O/Tc- %cz
Title of Certifying Official
c 4 D Cvu,uiY
Name of Applicant Agency (Including Name of Unit of Local Government)
y�Z/r
Date
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2018 Coverdell Forensic Science Improvement
Grants Program
Certification as to Plan for Forensic Science Laboratories —
Application from a Unit of Local Government
On behalf of the applicant agency named below, I certify the following to the National Institute of
Justice, Office of Justice Programs, U.S. Department of Justice:
The state has developed a plan for forensic science laboratories under a program
intended to improve the quality and timeliness of forensic science or medical examiner
services in the state, including such services provided by the laboratories operated by
the state and those operated by units of local government within the state.
I acknowledge that a false statement in this certification or in the grant application that it
supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34
U.S.C. § 10272. I also acknowledge that Office of Justice Programs grants, including
certifications provided in connection with such grants, are subject to review by the Office of
Justice Programs and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency (that is, the agency
applying directly to the National Institute of Justice).
Sigfiature of Certifying Official
Printed Name of Certifying Official
L4/5 i_45 -c) --E746._
Title of Certifying Official
(Jrto C`ou_^.)
Name of Applicant Agency (Including Name of State)
L/
Date
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
NATIONAL INSTITUTE OF JUSTICE
FY 2018 Coverdell Forensic Science Improvement
Grants Program
Certification as to External Investigations
On behalf of the applicant agency named below, I certify the following to the National Institute of
Justice, Office of Justice Programs, U.S. Department of Justice:
A government entity exists and an appropriate process is in place to conduct
independent external investigations into allegations of serious negligence or misconduct
substantially affecting the integrity of the forensic results committed by employees or
contractors of any forensic laboratory system, medical examiner's office, coroner's office,
law enforcement storage facility, or medical facility in the state that will receive a portion
of the grant amount.
I personally read and reviewed the section entitled "Eligibility" in the Fiscal Year 2018 program
solicitation for the Coverdell Forensic Science Improvement Grants Program. I acknowledge
that a false statement in this certification or in the grant application that it supports may be the
subject of criminal prosecution, including under 18 U.S.C. § 1001 and 34 U.S.C.
§ 10272. I also acknowledge that Office of Justice Programs grants, including certifications
provided in connection with such grants, are subject to review by the Office of Justice Programs
and/or by the Department of Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant agency (that is, the agency
applying directly to the National Institute of Justice).
Signature of Certifying Official
.�
A��.ti�Fr D
Printed Name of Certifying Official
Title of Certifying Official
/1-.L.1) .' A;
Name of Applicant Agency (Including Name of Unit of Local Government)
Date
LAvs-i T)
COLORADO DIVISION OF CRIMINAL JUSTICE
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (DCJ FORM 30)
INSTRUCTIONS: Complete the table below with information found in the Grant Agreement. Read the form completely,
identify the person responsible for reporting civil rights findings, certify that the required Civil Rights training has been
completed by the Project Director; and check only one certification under "II" that applies to your agency. Have your
Signature Authority sign at the bottom of page 2, forward a copy to the person identified as being responsible for reporting
civil rights findings and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date.
GRANTEE NAME & ADDRESS:
County of Weld
1150 O Street
Greeley CO 80631
GRANT NUMBER:
2018-DN-18-4
PROJECT TITLE:
NCRFL training in 2019
AWARD ($):
$19,501
PROJECT DURATION:
FROM: 1/1/2018 TO: 12/31/2018
PROJECT DIRECTOR: Daren Ford PHONE: (970) 400-3638
Person responsible for reporting civil rights findings of discrimination: (Name, address, phone & email)
Patty Russel, 1150 O Street, Greeley CO 80631
(970) 400-4230
prussel@weldgov.com
I acknowledge that I viewed all of the trainings on Civil Rights available on DCJ's website at
http://dcj.state.co.us/home/grants. I accept responsibility for ensuring that project staff understands their responsibilities as
outlined in the presentations. I understand that if I have any questions about the material presented and my responsibilities as
a grantee that I will contact my grant manager.
PROJECT DIRECTOR SIGNATURE
2/14/19
DATE
SIGNATURE AUTHORITY'S CERTIFICATION: As the Signature Authority for the above Grantee, I certify, by my
signature on page two (2), that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. REQUIREMENTS OF GRANT RECIPIENTS: All grant recipients (regardless of the type of entity or the amount awarded)
are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide
meaningful access for persons with limited English proficiency.
♦I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an
equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful access for people with
limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166).
♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date.
Page 1 of 2
DCJ30_v11 (Rev. 10/17)
DCJ FORM 30:
CERTIFICATION OF COMPLIANCE WITH REGULATIONS,
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY ONE
APPROPRIATE CERTIFICATION (A or B below) that applies to this grantee agency during the period of the grant
duration noted above.
0 CERTIFICATION "A" [Applicable, if (1), (2) or (3), below, apply.] This is the Certification that most non -profits
and small agencies will use. Check all that apply to your entity.
This funded entity:
(1) is an educational, medical or non-profit organization or an Indian Tribe;
(2) has less than 50 employees;
(3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than
$25,000 in federal U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR §42.302, but
is required to submit a Certification (https://oip.gov/about/ocr/eeop.htm).
QCERTIFICATION "B" (Applicable to all entities that do not qualify for Certification "A" above)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees (counting both full -
and part-time employees but excluding political appointees) and is receiving, through this single grant award from the
Colorado Division of Criminal Justice, more than $25,000, in federal U.S. Department of Justice funds.
Therefore, I hereby certify that the funded entity will prepare and submit an EEOP and Certification at
https://oip.gov/about/ocr/eeop.htm, within 60 days of the award. The EEOP shall be submitted in accordance with 28
CFR §42, subpart E, to Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice that will include a
section specifically analyzing the grantee (implementing) agency. (If you have already submitted an EEOP applicable to
this time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is
acceptable.)
As the Signature Authority for the above grantee, I certify, by my signature below, that I have read and am fully cognizant of our
duti ponsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry
r,equired, has of bee a
2/14/19
DATE
Patty Russel Director Human Resources
TYPED NAME TITLE
* * * * * * * * * *
This signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215,
within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box
above.
Page 2 of 2
DCJ30_v11 (Rev. 10/17)
Financial Management Questions
Paul Coverdell Forensic Science Improvement Grant
Program (COV)
This section must be completed in cooperation with the designated Financial Officer assigned to this
grant/project. Complete this form in Excel. Upload the completed electronic version on the
"Documents" tab in ZoomGrants.
Enter your response in the field BELOW the question. The questions that use a dropdown menu, click
on the space below the question and an arrow will appear to the right of the field showing you the
dropdown options.
1. What accounting system does your organization use? List the name and a brief description of the
system. (maximum length = 1,000 characters)
Banner Finance
2. This grant will be on a cost reimbursement basis. What will be your organization's source of cash
and how will your organization manage its cash flow between the time costs are incurred and
reimbursed? (maximum length = 1,000 characters)
General Fund money will be used to cover the program expenses and then reimbursed by the grant funds.
3a. Which of the following applies to your agency? (select an option from the dropdown box)
Agency has expended over $750,000 in federal funding in the last calendar year from all combined
sources.
Submit the most recent A-133 audit and Management letter to DO via ZoomGrants "Documents".
3b. Date of most recent A-133 Audit, Financial Audit or Financial Review?
12/31/2016
3c. Date the recent A-133 Audit, Financial Audit or Financial Review was sent to DCJ?
7/1/2017
3d. Were there any findings, questioned costs or unallocated costs? (select an option from the
dropdown box)
Yes
Please submit audit resolutions and/or corrective action plans to DO; AND
Briefly describe your audit findings and how they've been resolved in box below (maximum length = 1,000
characters) .
In 2016 there was a finding on a Human Service Aging cluster grant related to program income. In one of the three vendor
bills reviewed there was an instance where program income was reported as donations rather than program income. The
finding did not result in any questioned costs but caused the program income tracked and monitored to be incomplete. The
corrective action taken involved creating a verification check list for vendor bills before submitting them for payment.
Criteria for managing grant funds
Please respond to the following questions regarding whether your accounting system meets the
criteria for managing grant funds. These are items that will be monitored by the Division of Criminal
Justice (DCJ) staff either by site visits or other reporting mechanisms.
4. Does your accounting system separate all revenues and expenditures by funding source? (select an
option from the dropdown box)
Yes
5. Does your accounting system track revenues and expenditures for each grant award separately
through a sub -ledger system? (select an option from the dropdown box)
Yes
6. Does your accounting system allow expenditures to be classified by the broad budget categories
listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel,
Equipment and Professional Services? (select an option from the dropdown box)
Yes
7. Does your organization have written financial policies and procedures (specific to grants) in place
that describe items such as: meeting all grant requirements, the preparation of grant financial
reports and statements, the disclosure of financial documents, the ability for staff to prevent and
detect misstatements in financial reporting, a method to trace funds, and a process to maintain and
safeguard all cash, real and personal property, and other assets? (select an option from the dropdown
box)
Yes
8. Is this grant request for less than $100,000? (select an option from the dropdown box)
Yes
9. Is this grant request for a new project? (select an option from the dropdown box)
Yes
10. Has your organization been in existence for three (3) years or more? (select an option from the
dropdown box)
Yes
11. Does the staff assigned to this project have two (2) or more year's prior experience with projects
with the same or similar requirements? (select an option from the dropdown box)
Yes
12. Does your organization have internal controls in place, such as: a review process to determine
reasonableness, allowability and allocability of costs, separation of duties, dual signatures on certain
checks, reconciliations or other fiduciary oversight? (select an option from the dropdown box)
Yes
13. Does your organization reconcile sub -ledgers to your general ledger at least monthly or quarterly
if the applicant is a governmental entity? (select an option from the dropdown box)
Yes
14. Are accounting records supported by source documentation such as invoices, receipts,
timesheets, etc.? (select an option from the dropdown box)
Yes
15. Does your organization routinely record the grant number or other unique identifier on all source
documents such as invoices, receipts, time records, deposit records, etc.? (select an option from the
dropdown box)
Yes
16. Does your organization maintain time sheets approved by the employee, supervisor and project
director for each employee paid by these grant funds? (select an option from the dropdown box)
Yes
17. [Non -governmental agencies only] Do the Board bylaws and policies describe the involvement of
the Board in the financial oversight and direction of your agency? (select an option from the
dropdown box)
18. If you answered "No" to any one question (4-7, 12-16) above, please provide a brief explanation
below. Please refer to question #. (maximum length = 500 characters)
3
24
11/2/2017
DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB
Complete this form to disclose lobbying activities pursuant to 31 U . S . C . 1352 0348-0046
_ ( See reverse for public burden disclosure . )
1 . Type of Federal Action : 2 . Status of Federal Action : 3 . Report Type :
b a . contract a a . bid/offer/application a a . initial filing
b . grant - b . initial award b . material change
c . cooperative agreement c. post-award For Material Change Only :
d . loan year quarter
e . loan guarantee date of last report
f. loan insurance
4 . Name and Address of Reporting Entity : 5 . If Reporting Entity in No . 4 is a Subawardee , Enter Name
Prime ✓ Subawardee and Address of Prime :
Tier , if known : Manager, Office of Adult and Juvenile Justice Assistance
County of Weld Division of Criminal Justice
1150 O Street Colorado Department of Public Safety
Greeley, CO 80631 -9695 700 Kipling Street
Denver, CO 80215
Congressional District , if known : CO-004 Congressional District , if known :
6 . Federal Department/Agency : 7 . Federal Program Name/Description :
NA
CFDA Number, if applicable :
8 . Federal Action Number, if known : 9 . Award Amount, if known :
10 . a . Name and Address of Lobbying Registrant b . Individuals Performing Services ( including address if
( if individual. last name. first name. MI ) : different from No. 10a )
NA ( last name. first name. Mil :
NA
�.
11 . Information requested through this form is authorized by title 31 U.S.C. section ? �:. i. � �; , 01
1352. This disclosure of lobbying activities is a material representation of fact Signature :
_ L Lit./-v ��-- 5
upon which reliance was placed by the tier above when this transaction was made Ki rme k e r
or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This Print Name : Barbara y
information will be reported to the Congress semi-annually and will be available for _
public inspection. Any person who fails to file the required disclosure shall be Title : Board of County Commissioners, Chair
subject to a civil penalty of not less that $10,000 and not more than $100.000 for
each such failure. Telephone No . : (970 ) 336-7204 Date : 02 / 25 / 2019_
Authorized for Local Reproduction
Federal Use Only :
Standard Form LLL ( Rev. 7-97 )
X2O / g— 0Yi7
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal
action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreementto make
payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employeeof a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter
the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal
action.
4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification
of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee,e.g., the first subawardee
of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal
recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For
example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance
(CFDA) number for grants, cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number;
Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan
commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and
Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control
Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is
estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Project (0348-0046), Washington,
DC 20503.
RE: FY 18 COVERDELL FORMULA GRANT AGREEMENT
APPRQVED AS TO SUBSTANCE:
Elected Official or Department Head
APPROVED AS TO FUNDING:
Controller
APPRO ED AS TO FORM:
County Attorney
0.2o/9-agi7
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