HomeMy WebLinkAbout20191124.tiffRESOLUTION
RE: APPROVE APPLICATION FOR JUVENILE RESTORATIVE JUSTICE GRANT FOR
FISCAL YEAR 2020 AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Juvenile Restorative
Justice Grant Funding for Fiscal Year 2020 from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office and the Youth and Family Connections agency, to the Colorado Restorative
Justice Council, commencing July 1, 2019, and ending June 30, 2020, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Juvenile Restorative Justice Grant Funding for Fiscal
Year 2020 from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office and the
Youth and Family Connections agency, to the Colorado Restorative Justice Council be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County,
Colorado, that Kirsta Britton, District Attorney's Office, be, and hereby is, authorized to
electronically submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of March, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
W 1sD COUNTY, CO •RADO
ATTEST: da,,,.�lerk�
J je&z,
Weld County Clerk to the Board
-01
Deputy Clerk tsthe Board
APPROVED AS TO FORM:
cr1 County Attorney
Date of signature: 3/755/19
Steve Moreno
CG'• DACY4S111 ),PIC. TLer-1CA)
3125119
2019-1124
DA0027
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: Weld County Diversion Restorative Justice Grant Continuation Application
DEPARTMENT: District Attorney DATE: 3/7/2019
PERSON REQUESTING: Kirsta Britton
Brief description of the problem/issue:
Before you with a request for approval to submit for resolution at a full Board meeting, is a continuation grant
application to the State Restorative Justice Council seeking funding for state fiscal year 2019-2020. This is a
continuation application without substantive changes from prior applications. The budget reflects a planned
step-down in state funding.
This project is in collaboration with staff from Youth and Family Connections and most of the funds requested
will support YFC Restorative Justice programming. The County operates as a pass through for these funds.
There is no County match for these funds.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Allow submittal to full Board agenda for passage and submission to the funder or schedule a work session so
we may discuss the application prior to taking it to a full meeting for a vote.
Recommendation:
Approve application to move to full Board agenda.
Approve
Recommendation
Mike Freeman, Pro -Tern
Scott James
Barbara Kirkmeyer, Chair
Sean Conway
Steve Moreno
Schedule
Work Session
Other/Comments:
2019-1124
318 �Aoda�
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY `20
The purpose of FY '19 (July 1, 2019 -June 30, 2020) Restorative Justice Council Funding is to support restorative
justice programs in providing services that will help keep juveniles out of the criminal justice system.
The Juvenile Restorative Justice Pre -File Diversion funding applications are due March 31St, 2019. Funding decisions
will be announced at the beginning of May 2019. Please complete the application and email it as one PDF to
matthew.riede@judicial.state.co.us by 5pm March 31St, 2019. No late or incomplete applications will be considered.
Priorities and Requirements:
The RJ Council places high value on RJ programs that are registered in the RJ Directory and agree to adhere to the
Facilitator Code of Conduct and Standards of Practice as well as Training Guidelines found on www.rjcolorado.org.
All funded programs will be required to abide by the RJ Council data collection and evaluation guidelines and
reporting requirements, as well as the financial management and reporting standards set forth by the State Court
Administrator's Office of the Colorado Judicial branch.
All funded programs will be required to demonstrate that their RJ service provision will reflect the needs and
demographics of their community with an emphasis on underserved populations. For example: If the most
significant percentage of cases filed in the judicial district are Hispanic non-white, males, age 16-17, then service
provision should look similar. No one should be declined services for financial reasons.
The RJ Council also holds victim -centered practices as the highest standard of practice. For more information see Victim
Centeredness in RJ at https://wvwv.rjcolorado.org/about-us/restorative-justice-coucil/index.html
A letter of commitment from each partner is required with the application and a Memorandum of Understanding, if
available. Community readiness will be evaluated based on documented letters attached to the proposal showing
commitment to referrals, screening/assessments, data collection, evaluation, and reporting as examples.
Instructions:
• Please complete each section of the application. Use 12pt font. 1 inch margins. Single spacing is permissible. Please
do not exceed page allotments in each section. Include attachments at the end of the application.
• Save your file with the pre -fix: FY20RJ followed by your organization name. (ex.
FY20RJJjuvenileRJdiversion33JD)
• Please complete the application and email it as a PDF to matthew.riede@judicial.state.co.us by 5pm March 31st,
2019.
• If you have questions please contact Matthew Riede by emailing matthew.riede@judiciaLstate.co.us.
1
'e,,RESTORATIVE JUSTICE
A
a COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY '20
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SCAO use only:
Score:
Recommendation:
Award
Amount:$
Section 1. Applicant
in ormation
Agency/
l rganization
Informatl
n: Include the judicial district number(s) the program exists within and the
counties, municipalities ;,and/or schools districts served by the proposed
agency/or anization is requesting the[bids? (ex. District Attorney's
restorative justice program. What type
once, 501.c.3/non- ro it, school, etc.)
of
19th Judicial
District,
Weld County,
District Attorney's
Office
Diversion Program
Primary Contact Name:
Kirsta Britton
Phone: 970-400-4775
Alt.
le
V
Phone: Click
E_�, I
- _- -
Email: kbritton@weldgov.com
Mailin
Address: PO Box 1167
City:
Greele
CO
Zip: 0632-1167
$95,161.60
A !!
Le uested: -: o ? much tending are you requesting. b - ? AN 1,
201_ -.Jive 30, 2020'
ti
Section 2. Juvenile •:,, J Pre ale Diversion Program Information
Program Info r g ti Ifie In one page or less write about the restorative. justice project; service or practice's
development and progress. describe the community and the demographics. for juveniles in the community and the
community in general. What have been the primal), challenges and obstacles? Whet have been the key successes and
learnings? What changes have been made from the original plan and why? How have harmed parties been include
and to what extent? Has Implementation Science played into your program's development? .If yes, h0w? linot, why
not?
This is an existing project originally initiated under Senate Bill 13-1254. Prior to being named a Pilot ?roject
site, Weld County didn't have an RJ program to serve the judicial district. In response to Senate Bill 13-1254,
the sitting DA held a stakeholder meeting where it was determined that a collaboration with a local non-profit
youth serving agency, Youth and Family Connections (YFC) was the ideal partner for this project. Weld
County Restorative Justice (WCI11) was formed under the YFC umbrella to provide RJ conferencing to
Diversion participants. Since the Pilot Legislation, the program has evolved from non-existent to a program
serving Diversion, Probation, and municipal referrals with three different conferencing models. Probation
and the Colorado Youth Detention Continuum (CYDC) both contribute a small amount of funding in addition
to State RJ Council dollars.
Geographically, Weld County is very large. Greeley, the county seat and where most referrals come from, is
considered urban due to the population size. However, the community has a small town feel reflecting the
deep roots in agriculture. According to Colorado Department of Education (CDE) data for the 17-18 school
year, the juvenile population of Weld County is approximately 47% Hispanic and 48% white with 52%
minority youth; however, juveniles in Greeley represent approximately half of all juveniles in the county and
the demographics of Greeley are 60% Hispanic and 33% white with 67% minority youth according to CD F`,.
Forty-eight percent of Weld County youth qualify for Free and Reduced Lunch and 64% of youth in Greeley
schools qualify for Free and Reduced Lunch.
The primary challenges for the program, remain around staffing. Initially, it was unknown what was needed
and therefore the program was understaffed much of the first year. Once funds were established, maintaining
qualified staff has been an issue. There is great value in having an understanding of the dynamics of Weld
County. Finding a balance between those who know the principles of RJ and also know the community has
been a challenge. Additionally, volunteer retention and recruitment have been an area of focus. Finding an
ideal staffing and volunteer model, as well as finding the right people for each role, has been the biggest
challenge. Our key successes and learnings and our greatest deviation from the original plan all come in this
2
1tJRESTORAT1VE
JUSTICE
COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY '20
area as well,
as we've constantly
reevaluated
the
proper
staffing
for
the
program. Our original
plan
was to
have one part-time
person coordinate
all
conferencing.
That
was unrealistic
and
has been modified
based
on
continued
lessons throughout
the project.
The amount
of
work devoted
to these lessons,
challenges, and
modifications
have kept
the program from reaching
full implementation.
Harmed
parties are contacted
for participation.
Those
who
have participated
have found
value
in the
process.
This
is reflected
in the survey responses
collected.
Additionally,
victim statements
are collected
and
victim
surrogates are used when
the
harmed
party
doesn't
desire
to be present in
the circle.
Because
the
program
frequently
deals
with
low level
offenses, victims are
frequently
uninterested
in participation
and
as a result
victim
participation has
been a continued
area of focus.
The
principles
of Implementation
Science are ever present
in development
discussions.
While
there wasn't
the
benefit of a solid
exploration
phase,
we've tried
to use Implementation
Science
to
the
best of our ability
despite
coming in at
a later stage. Specifically,
as the community has desired
RJ
to grow more quickly
than
Implementation
Science would
support,
we've frequently
returned
to
those
principles
to
remind
us
to stick
to
the
basics and
focus on
building
a
solid
foundation
for the
future
rather
than expand
during
the
initial
implementation
phase.
Going back
to our
biggest challenges,
turnover in staff
has been a
barrier
to reaching
full
im
lementation.
Referral Population
to be Served: Describe the program's population ofjuveniles to be served including type sF ,
delinquent or school disciplinary
behaviors, socro-economics and demographics, aphics, types of cases or behaviors to be
addressed and anticipated changes for those to be served. 1/2 page or less.
While
the Weld
County District
Attorney's Office covers
the
entire
19th
Judicial
District/Weld
County,
most
of the smaller
towns in the
district
serve juveniles in some capacity
through their municipal
courts.
Approximately
half
of
the juveniles
in
the county live in Greeley
and
Greeley
Municipal
Courts
do not serve
juveniles.
As a result,
offenses committed
by juveniles
in Greeley are sent
to
the
District
Attorney's
Office
for prosecution.
As such,
the
Diversion program
tends
to serve juveniles
more reflective
of the
demographics
of juveniles in Greeley
as opposed
to the
county as a whole.
We know that
60% of
all
Diversion
participants
in Weld
County
have
Medicaid
and
that
64%
of
all
students
in Greeley
schools
qualify
for
Free and
Reduced
Lunch.
This
is consistent
with the
number
of youth
we see with
families experiencing
financial
instability.
While
the
program reviews all
petty,
misdemeanor,
and
3-6 level
felony
cases, shoplifting
and
disorderly
conduct
cases tend
to be
the
most frequently
served.
Disorderly Conduct
are
typically
mutual
fights
that
occur in school.
While the
offenses that
are referred
do
tend
to
be
fairly low
level, they are also typically
situations
where
the juveniles
involved
struggle
to see that
their
actions
impacted others.
It's impactful
for
both
juveniles
and
their
families
for Restorative
Justice
to address
this,
especially
at the
first contact
with
the
legal
system.
Diversion
focuses on diverting
the current
case but
also
desires
to
put
the right systems
in
place
to
prevent
any future
criminal
offending as well. Feedback
from
participants
indicate
that
this method
is
beneficial in impacting
that
goal.
Complete the table below for anticipated program specific demographic data
b
American
Indian
..L , *Aka ..�
Asian
, �.t,.'=
1rKM, '
African
American
Black/
e
Multi-
.
racial
White
Other
Hispanic/Latino
Ethnicity
.
.
Males
0
0
2
0
44
0
25
0
0
1
0
54
0
35
Females
Total
0
0
2
0
98
0
60
3
RESTORATIVE JUSTICE
Co LO RA DO
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Juvenile Restorative Justice Pre -file Diversion Funding Application ij FY20
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I
Percent of
Total
Served
with
Limited
Proficiency:
Click
here
to enter
text.%
English
Age
10
Age 11
Age 12
Age 13
Age 14
Age 15
Age 16
Age 17
TOTAL
# of
2
4
10
10
20
20
20
14
100
Juveniles
by
referral
AGE
at
Partner Organizations: If applicable, identi
any partner organizations or
collaborators.
Include
name, main
contact person, phone, e-mail, and mail address. (provide any
Memorandums Of Understanding as an attachment)
Youth
and
Family Connections
Weld
County
Restorative Justice
Kelly Schramm
2835 W. 10th
Street
Greeley,
CO 80550
Office: 970.351.5469
RestorativeJustice(a,YouthandFamilyConnections.org
Partner Organizations'
Roles
and Responsibilities:
partners identified above, describe any collaborative
For
effort, partnership, or contract support that is directly
related to this program. Include what services partners will
provide and their qualifications for providing those services.
The
DA's Office holds
an
MOU with
Youth
and
Family
Connections
to provide
Restorative
Justice
Circle
Conferencing and
Restore
to
Diversion youth
referred
to
the Weld
County
Restorative
Justice
(WCRJ)
program operating
within
the
Youth and
Connections
agency.
District
Attorney's
Office
Family
The
contracts
with
Youth
and
Family Connections
to
provide
RJ services using
funds awarded
by
the Colorado
Restorative Justice
Council.
Youth
and
Family
Connections
was identified
by stakeholders
in the community
as
the appropriate
agency
to
house a Restorative
Justice
Program.
Program staff,
paid
for with RJ Pilot
funds,
have developed
and
implemented
a restorative
justice
program,
housed
within
the YFC
agency
but as a
separate
program
from other
services
the agency offers.
They
offer volunteer
management,
training, and
facilitations.
They
are registered
with
rjcolorado.org
and
adhere
to facilitator
guidelines.
This collaboration
will
exist
as long
as it
is in the
best
interest
of Restorative
Justice
in Weld
County.
Please include with this application s an attachment at the end c a Letter of commitment or MOU a from each
partner organization or collaborator, clearly stating their understanding of their role in die Juvenile RJ Diversion
program.
Volunteers: If applicable, ident any volunteer roles and responsibilities that will work with the Juvenile RJ Pre -
file Diversion program. Include in what capacity they will serve the program and the current status of the volunteer
corps. Describe any training you provide for your volunteers and how that will delivered How are volunteers
supported by
the organization? (%2 page or less)
Volunteers
have been recruited
and trained
as a part
of
building
the program. Volunteers
provide conference
facilitations.
Volunteers receive
training from a contracted
trainer and
then mentoring
by WCRJ
program
staff
before
they
become
facilitators.
Volunteer
mentoring is done
by RJ
program staff
Recruiting
and
maintaining
volunteers has
been an on -going
challenge
for Youth
and
Family
Connections.
As a part
of
the
collaboration
between
YFC
and
the
DA's Office, the
DA's
does
background
checks
,
Office
on each
volunteer
which
is a necessity for YFC insurance.
The
YFC
Fiscal Agent
also
does
a
TRAILS
background
check
on each
volunteer.
4
tJRESTORATIVE
JUSTICE
Co L O R A D O
Juvenile
estorative Justice Pre -file Diversion Funding Application
FY '20
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Additional training and technical assistance on volunteer recruitment and retention would be welcome.
Provide a flow chart of the Juvenile RJ Pre -file Diversion Program structure: Include positions, names if
available and relative PIE within the program. When referring to volunteers include role, number and approximate
hours served. (You ma y attach actual OW chart as a separate document at the end of this application)
Attached
Section 3. Juvenile ICJ Pre file Diversion Program Narrative
A.
.funding
Need for Juvenile RI Pre -file Diversion Program: Please describe the need for juvenile .JPre-file diversion
in your community. % page or less.
Weld
available
wasn't
a
programs
result,
interest
program
Science
County.
RJ
Additionally,
continued
program
Council
County
formal
full
in
definitions.
when
in
is
Youth
the
support
needed
buy
gathering
funding
the
has
-in
program
Weld
RJ
people
community
and
programming
had
to
was
from
Juvenile
be
slow.
positive
Absent
who
created.
but
the
uncertainty
state
had
in
Connections
desires
Once
Colorado
program
the
Diversion
been
available
There
council.
past
the
to
trained
community
support
that
around
outcome
RJ
to
was
is
in
Council
exploring
its
the
hesitation
worked
were
the
funding
current
19th
data,
funding,
evaluation
willing
Judicial
well
saw
the
other
capacity
about
that
has
but
program
to
caused
the
RJ
funding
efforts
volunteer
District.
Restorative
when
programming
since
program
some
is
funding
opportunities
as
2005.
not
their
As
sources
much
a
Justice
was
fully
result
went
Restorative
time.
meeting
would
as
implemented
to
possible
because
away,
of
to
Prior
be
likely
being
so
success,
slow
maintain
Justice
to
there
and
did
dissolve
HB
named
to
per
appreciates
the
refer.
the
13-1254,
had
there
was
Implementation
as
program.
program
been
began
in
loosely
a
While
Pilot
Weld
there
RJ
to
the
as
site,
As
a
be
the
Family
decreases.
County
B. Description of Juvenile RJ Pre
incorporating the principles and best
pragr z/project victim -centered?
What training is needed for staff?
success be determined? Summarize
procedures and activities from referral
-file
How
Explain
Diversion Project:
practices of RI
will the needs
the program's
current stage of implementation
to completion?
What
and
Limit
Describe the project, including how you
are the eligibility criteria for participants?
concerns of those harmed be identified and
capacity to meet the intended goals. How
& measures of success to date.
response to 2 pages or less.
will
are
How is the
addressed?
program
are the
What
(summons
in
The
offense
most
established
are
cases
addressed
RJ using
Diversion
violence
All
tend
issued
eligible
cases
a
intake
team
DA
to
to
be
in
cases
for
received
the
Diversion
approach.
interview
disorderly
Restore
Diversion.
are
family
eligible
from
Program
conduct
with
When
by
and
the
While
a
police
the
surrogate
for
a
police
is
case
MAYSI-II
all
or
Diversion
agencies
a
third-degree
pre
petty,
appears
agency)
-adjudication
victim
misdemeanor,
but
by the
eligible
and
and
are
not
CUDIT
assault
provided
emphasis
DA's
for
model.
for
RJ
where
Office
screening
and
referral.
RJ,
to
on
intake
Juveniles
class
are
WCRJ
there
the
reviewed
tools
6,
harm
Both
is
staff
5,
facing
a
are
and
programs
direct
caused
and
for
4
the
a
felonies
victim,
eligibility
first-time,
to
Promise
are
or
and
shoplifting
Screening
non-violent
considered,
community.
sex
of
to
Diversion
Appear
participate
related
self
exclude
juveniles
offenses
Domestic
offenses.
and
a
notes
Eligible
administered.
tiRESTORATIVE
JUSTICE
COLORADO
5
Juvenile Restorative Justice Pre -file Diversion Funding Application
FY a
tools are used in all cases. Staff from WCRJ attend intakes of RJ eligible youth and ask screening and
suitability questions as approved by the RJ Council. WCRJ staff assign cases to available volunteers for
conference and make contacts with victims. WCRJ staff and volunteers facilitate pre -conferences and
conferences. Contract information is forwarded to the DA's Office Diversion Case Manager who completes
follow up calls on the conference contract items and assists juvenile with referrals and contract items as needed.
Once the contract is completed, a reintegration circle is held with original circle participants. At this time, the
RJ staff close the case in FaciliCase. Once reintegration is completed and the Diversion agreement time frame
has elapsed, the Diversion case is closed.
Weld County Restorative Justice is rooted in the values and principles of restorative justice practices and
incorporates the SR's throughout the RJ process. Contact is made with the victims when possible along with the
community and the offenders. Voluntary participation is invited from all directly impacted parties. All parties
are willing for the incident to be handled restoratively and be represented or present. To achieve an
understanding of the other stakeholder's experience, especially the victim, facilitators must sensitively invite
and encourage a measure of reflection, honesty, and personal accountability in the offender. The use of trained
facilitators do this in part by adhering to the Colorado Facilitator Code of Conduct and Standards of Practice.
Conference Circles are conducted with no tables/barriers to the extent possible.
Models and processes used are Circle Conferences or in the case of Restore, Group Conferences.
The Implementation Plan has been a challenge for a couple of reasons. There has been a lot of staff turnover
in the RJ program and that turnover has made it difficult to advance through the stages to full implementation.
Additionally, decreasing funding has required the program to spend more time that would have been ideal
looking for other funding sources. This is labor intensive and because each funder has different requirements, it
necessitates program staff collect and report to a variety of sources the different data that each funder needs. At
the outset, the 3 -5 -year implementation goal seemed lofty and now that the work is being done, that period
seems to reflect full implementation if all factors remain steady throughout that time, which hasn't been the
experience. With consistency in staff and if the program were fully funded, it could reach full implementation
in 1-2 more years but that might not be realistic.
Staff desire to grow in the field, and therefore trainings offered that are practicable are completed when
possible. On -going training for recruiting, training, and maintaining volunteers is a great need. Currently, the
program contracts with trainers and therefore funding is required to put on those trainings at no cost to program
volunteers.
The goals speak to specific needs of the program; diverting juveniles into RJ programming, being efficient
and effective in evaluation methods and state reporting, and developing and growing the program beyond the
Implementation period. The biggest challenge will be finding funding from other sources to cover the costs of
the program. The goals have been modified slightly to represent program growth but have remained stable so
that the focus is on implementation with fidelity throughout this phase.
The DA's Office has a responsibility to the people of Weld County to serve them by working to make Weld
County safe. As such, recidivism rates will always be a factor in how we determine success. Additionally,
aggregate feedback as provided by OMNI collected from the surveys completed by victims, offenders, and the
community members will be weighed when looking at program success and areas of needed improvement.
Regarding implementation, as previously stated, a full exploration stage wasn't conducted. However, the
experience has been that the community was ready for RJ to the extent that the program had to turn people away
who want to work with Weld County RJ to start using RJ in their setting. However, since the focus has been on
Implementation Science and moving to full implementation as much as possible before expansion, the program
structure as initially created for the Pilot is where the focus has remained. Because this was the focus, now that
the program desires expansion, some of the initial interest has waned as it wasn't available to other programs at
b
RESTORATIVE JUSTICE
COL ORAI)O
Juvenile Restorative Justice Pre -file Diversion Funding Application FY '20
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the time that they approached WCRJ. The RJ Council Micro -Grant in the past fiscal year has allowed the
program to get into the Greeley -Evans School District in a way that has long been desired, but hadn't been
possible.
Police officers and prosecutors are open to the process and participate when requested. This highlights a shift in
how cases are handled. Additionally, the surveys collected as a part of the Pilot highlight satisfaction with the
process as well.
All first-time offenders are screened to determine Diversion and Restorative Justice eligibility. As the pilot
legislation specified Diversion cases, and as there was an existing Diversion program, Diversion eligibility must
first be met to refer a case to RJ. Multiple cases have been accepted that absent RJ, would have been filed with
the Court due to lack of resources to appropriately handle the harm. A Diversion intake occurs with the
Diversion Case Manager and a staff from the RJ Program to determine suitability for RJ. If a juvenile is
suitable, the RJ program arranges facilitation and the Diversion program provides case management. There is
communication between the two programs. Once a juvenile has completed reintegration and completed their RJ
Agreement, the RJ program staff notify Diversion staff The Diversion case is closed internally within the DA
system, with charges never having been filed with the Court. Case activities are maintained in the FaciliCase
system, with both Diversion staff and RJ staff accessing that database as necessary for confidential information
exchange. Case information needed for data reporting as required by the grant is maintained in this database for
reporting. Occasionally cases are referred post file. There have been challenges with moving to FaciliCase
with sections not saving or reverting to other answers, which has created a cumbersome burden as the same
information will sometimes need to be entered and saved multiple times and case audits must happen with more
regularity.
Data Collection and Evaluation: All` RJ Council funded Juvenile RJ Diversion programs must conduct; offender
screenings for suitability, data collection and evaluation for the program. Please ides t , what screening for suitability
tools/assessments will be used with referred parties and what the assessments will measure. Data collection will include
demographics, level of offense and status of the offender participation among other things. Please identifr how the
program will enter and use this data. Describe your program protocols, technology and staff capacity to meet these
specific mandates: V appropriate screening for suitability; 2) administration qfpre/post participant surveys 3) collection
of data on participant demographics & case outcomes; & 4) timely (quarterly) reporting to the state of all required
program information and financial information relative to the funded Ri program. Be spec jIc as to how all required data
will be collected & reported, including who will be responsible` for this. Limit response to 1/2 page
All cases are screened for Diversion and RJ eligibility by DA's Office staff during a weekly meeting where all
cases are discussed. Cases deemed eligible participate in an intake interview. The MAYSI-II and CUDIT
screening tools are administered. WCRJ staff participate in the intake interview to determine further suitability
for RJ conferencing. This has been very helpful for professional staff and also for participants who would
otherwise have a nearly identical intake twice.
The additional survey has added some challenges in survey collection in the past year which is evidenced in the
declining matched survey rate. While this is certainly a priority for administrative staff, staff providing direct
service have been slow to adapt which has created a challenge.
Diversion and RJ staff both maintain data in FaciliCase. Sharing information between two agencies has been an
on -going work in progress and adjustments are frequently made to help improve data sharing. Migrating away
from ETO has made this a bit easier. Recidivism tracking is done using CDAC Action and Colorado Courts
Data Access databases. Anecdotal information is collected in the surveys.
The DA's Office Diversion Director is the Project Manager and therefore, has done all reporting. Data is
maintained in FaciliCase by Diversion and RJ staff A major challenge in the 18-19 fiscal year has come from
7
RESTORATIVE JUSTICE
COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application FY'20
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being reliant on FaciliCase to pull quarterly reports instead of being able to pull those on our own. This has
created delays in reporting to the state.
C. FY 20 Juvenile and Victim Projections, Goals, Activities, Outputs and Outcomes: Use the table below to
t first identity FY 20 projections. Next add a program development goal and capacity building goal, which should
include planned activities, outputs, and outcomes. Program Development Goals are long-term impacts program
activities will have on clients, the community and/or system level changes in policy. Program Capacity Building
Goals are the long-term impacts planned activities will have on a program's ability to sustain itself over time.
Activities are the processes, tools, events and actions of a program. For example, program activities might be the
development of volunteer trainings or informational materials. Outputs are the direct results of program activities.
For example, program outputs might be the number of trainings held, the number of participants who attended and/or
the number o, f'informational materials created Finally, outcomes are the specific changes in attitudes, behaviors,
Knowledge s :ills and/or wok's erne red i r(p'cnli in individnn/c inin n rno-rrir a rt n t,a c
,
FY 20 Juvenile Projections
If of juveniles who will be accepted and begin RJ services: 100
of juveniles who will complete an RJ process: 88
II of juveniles who will complete an RI contract: 82
FY 20 Victim Projections
,t of primary victims who will be contacted for participation in RJ services: 20
II of primary victims who will participate in an RJ process: 7
FY 20 Program Development Goal
Goal: Ex a and and incor
orate Restorative Justice in multi
Activity: Work with partners to
educate them on the ways in
which RJ will serve their clients.
Output: Increased number of
referrals to RJ from providers
outside of Diversion.,
e services in Weld Coun
Activity: Seek out schools to
partner with to create an "RJ In
Schools" component of
programming.
Output: Decreased number of
_juvenile justice referrals from
municipalities.
Activity: Build on the work started
from the microgrant in 18-19.
Output: Increased voice and
participation on developing RJ in
Weld County from a variety of
stakeholders.
Outcome: An incorporation of RJ
processes over punishments in
response to incidents®
Outcome: An incorporation of RJ
processes over punishments in
response to incidents.
Outcome: Greater awareness and
involvement from stakeholders
around how RJ can be utilized in
Weld County.
FY 20 Program Capacity Building Goal
Goal: Resources to lead to a sustainable .•. ro::ram, inte:rated into the communi
Activity: Recruit and retain
volunteers.
Activity: Investigate and expand
funding streams.
Activity: Participate in data
collection and evaluation efforts
with th.e RJ Council.
8
RESTORATIVE JUSTICE
C_ O l. C) 4R A DO
Juvenile Restorative Justice Pre -file Diversion Funding Application I FYY420
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Output: Increased volunteer
participation.
Outcome: A greater sense of
community among RJ
articipants.
Output: Diversified funding to
sustain the program.
Output: Sufficient data and
evidence to support and justify the
efficacy of RJ in the Juvenile
Justice System.
Outcome: RJ is permanent and a
part of the culture of working with
youth in Weld County.
Long -Term Sustainability Plane What plan does the organization/agency have to sustain the Juvenile RI Pre file
Diversion program as funding is stepped down and is no longer available? For example, ident f, other 'lending sources
and/or resources that will help support this program as funding is stepped down. Please limit your response to 1 page or
less.
YFC, as the umbrella organization over WCRJ, intends to apply for funding from other funders at the same rate
that the RJ Council funds are decreased over time. Additional funds will continue to be sought so that
eventually the program will be able to support itself, however, at this point in time, the program is dependent on
state RJ Council funds. In order to sustain RJ practices throughout Weld County, Youth & Family Connections,
the Weld County District Attorney's Office, and strategic partners will identify and solicit contributions from
community -based organizations who can benefit from restorative practices offered through the Weld County
Restorative Justice Program. This may also include long term grant opportunities, foundation funding, and/or
funding from municipalities.
Section 4. Juvenile RJ Diversion Budget
FINANCIAL MANAGEMENT: The applying organization/agency will be responsible for financial
management and reporting for all funds granted and expended for this project. The State Court Administrator 's
Office expects there to be supporting documentation available upon request for all expenditures. FY '20 grant
funds will be distributed on a reimbursement basis only.
Budget Narrative: Provide justification and a detailed explanation of the budget items listed in the Budget. Table
below The budget narrative must use the same category sub -headings (e.g., I. Personnel, 2. Training. Supplies and
Operating, etc.); and explain the basis for prorating where applicable. No indirect costs are paid for with these funds.
Describe the criteria or formula used to compute budget figures. All budget fgures should be justified and explained. The
budget narrative should show the relationship between b udge t.figures and proposed program operations. (For example, if
an expense is for training, an explanation of the professional benefits and the need for consultants to provide the training
and the hourly cost of the services to be provided) All costs must align with the state fiscal rules and limits. (more
information can be found at https.// .courts.state.co.us/Administration/Division.cfm?Division=fnan) It is
important that you describe how maximizing resources will be accomplished. If this is an existing program, how will this
new money hells continue RJ services without supplanting existing funds? What other sources of j ending or in -kind
contributions are available? What fees, many, will be charged to the referred party/offender? What happens ithe
ref=erred party/offender amily cannot pay the fee? What is the anticipated cost per referral; include your formula for this
estimate? (Limit your response to 2 pages or less)
PERSONNEL
The amount requested will fund 2.5% of the Director salary. Salary is based on the Counties scheduled pay
scale. The cost of benefits is 42.63% of the base salary, dependent on date of hire. Benefits include disability
and life insurance, and mandatory retirement savings.
The amount included for the Director's position includes the annual base salary of S84,064 with $35,837 in
benefits, totaling $119,901. Cost of living increases will occur during the funding cycle and are factored into
9
4 RESTORATIVE JUSTICE
COLORADO
Juvenile Restorative Justice Pre -file Diversion Funding Application
Fir 22
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those
review
administrative
and
by
portion
DCJ
HB
costs.
Office
and
of
budgeted
15-1094
Juvenile
determination
the
Approximately
functions
work
and
Diversion
amount
done
now
that
a
for
AND
of
the
25%
eligible
have
Grant
RJ
S50
requirements
OPERATING
programming
of
funds
allowed
the
cases
calculated
system,
Directors
and
for
the
of
Weld
supply
referral,
the
that
COSTS
19th
based
time
funds.
County.
state
Judicial
on
costs
will
data
council
be
collection
Additional
Those
expenses
have
District
spent
significantly
funds
additional
from
on
and
to
funds
don't.
Restorative
follow
the
reporting,
for
17-18
decreased
the
funds
the
requirements
Justice
program
Directors
will
fiscal
Pilot
salary
by necessity,
year.
in recent
process,
of
Because
functions,
years.
HB
are
and
13-1254
provided
pay for
the
a
SUPPLIES
operates
TRAINING,
DA's
on
of
paperless
was
The
TRAVEL
The
travel
budget
was based on estimates
of mileage expenses needed
to
travel
to trainings as offered by the
RJ Council
in
Boulder
and
Denver and mileage and
potential
hotel
and airfare expenses for
quarterly
implementation
team meetings in Salida,
Durango, and
Alamosa.
The
Weld
County
reimbursement rate is 52
cents
per mile but the
state
rate of 49
cents
per mile
was used
to factor this
cost. Average hotel
rates
in Salida,
Durango, and
Alamosa
were researched
as well.
The
amount
requested
will
allow
3250 for
trips
to Boulder
for
trainings and
meetings,
$250 for trips to
Denver for trainings
and
meetings, S500
for mileage and
hotel
to travel
to
Alamosa
for one meeting,
$500 to travel
to Salida,
and
$750 for travel
to Durango.
EQUIPMENT
are
not anticipated
equipment
needs
for
the
DA's Office RJ Diversion staff
in the
upcoming fiscal year.
There
CONTRACTED
CONSULTANT
AND
PROFESSIONAL
SERVICES
The
funds
provided
by the
RJ
Pilot
Program enable
the implementation
of
the WCRJ Program.
These funds
allow
continued
operations of
the WCRJ
Program giving time to
produce
outcome results
that
show
the
program's success. This information
will
be used
to obtain additional
funding
allowing the
program to
continue
beyond
the
pilot
period.
Personnel:
$81,100
All
contracted
consultant
and professional services personnel
are employed
through
Youth & Family
Connections
and
perform
the overall
management and
operational
duties
for Weld
County
Restorative
Justice
(WCRJ),
the
service provider.
P �TE
�sptio��
F
l
yt
Salary
State
Other
Fringe
Total
Funds
Funds
Benefits*
Position Cost
Program
Manager
0.4
$20,000.00
$6,248.00
$26,248.00
$10,748.00
$15,500.00
Case
Coordinator
1.0
$3 5,708.00
$15,503.00
$51,212.00
$35,712.00
$15,500.00
Case
Coordinator
1.0
$35,708.00
$14,432.00
$50,140.00
$34,640.00
$15,500.00
$127,600.00
$81,100
$46,500.00
10
RESTORATIVE JUSTICE
OLORADC)
Juvenile
estorative Justice Pre -file Diversion Funding Application
H
•
Fringe benefits include: retirement, health insurance, life insurance, disability insurance, and dental insurance
for all regular employees working more than 30 hours per week. Unemployment insurance, workers'
compensation, and social security are also included in this figure. Also included are administrative expenses
associated with payroll, fiscal management, and human resources management. As a small non-profit, Youth
& Family Connections (YFC) contracts with an external service provider to perform these functions and pays a
fee to that provider for each YFC part-time and full-time employee.
Operating F,xpenses : $6,900
Operating expenses include supplies and equipment associated with program operations and volunteer training.
These include but are not limited to copies, printing, paper, binders, name tags, food and beverages for meetings
and training, costs associated with staff using their own cell phones for RJ business. Lodging associated with
programmatic meetings, training and quarterly implementation team meetings is also included under operating
expenses. Lodging was formerly included in the travel budget. Moving it to the Operating budget accounts for
the change in these budgets from former years.
Travel: $1,500
The travel budget was based on historical records for mileage expenses needed to travel to trainings as offered
by the RJ Council. Mileage expenses also cover conferences held in the southern part of the county as the
program is headquartered in Greeley. Conferences are held in the community harmed requiring travel to towns
such as Lochbuie, Dacono, Frederick, Firestone, etc. YFC reimburses mileage at a rate of 43 cents per mile.
Foreign Language Translation: $500
Spanish language speakers will be employed by the program and Spanish speaking volunteers are also a part of
the program, however, when unable to assist or when another language is encountered, funds are needed to
provide language translation in the native language of conference participants. Volunteers and/or staff are
available to provide translation services on a limited basis.
A program fee is assessed in conjunction with the Diversion program fee. The existing Diversion program fee
was S50; an amount that contributes to the cash match required by DCJ Juvenile Diversion grant funds. The
DA's Office assesses a S100 fee to RJ participants and quarterly sends a check to WCRJ for 50% of program
fees collected on RJ participants. A financial application is provided to families unable to pay the full amount
and a sliding scale based on federal poverty guidelines is employed. The program fee is reduced or waived
according to need. No one will ever be denied participation based on an inability to pay the program fee. The
amount distributed to WCRJ is estimated to be approximately $2500 per year.
11
RESTORATIVE JUSTICE
COI () RA 11)0
Juvenile Restorative Justice Pre -file Diversion Funding Application F, '20
BUDGET TABLE:
ROUND
ALL AMOUNTS TO THE NEAREST
WHOLE DOLLAR.
Make
Personnel
sure all
figures
formula
are justified
in your Budget
Narrative.
+ _
times %
FTP
be dedicated
(1)
(2) (3)
the of
the
that
will
to the Juvenile
RJ Diversion
=
STotal
project
(1)
(2)
(3)
(4)
Funding
Source
1.
*PERSONNEL
Annual
Annual
Sub
-Total
% of time
TOTAL
Full-time
Salary
Fringe
Benefit
Cost
for
Project
This
RJ
Council
S
Other
Funds
DA's Office
Diversion
Director
$84,064
$35,837
119,901
25
$29,975.25
$3,000
116,901
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here
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here
to
to
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here
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$
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here
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here to enter
text.
enter
text.
+
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text.
to enter
text.
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to enter
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to enter
here
text.
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text.
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enter
here
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text.
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here to enter
text.
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here
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text.
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text.
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here
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text.
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text.
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text.
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here
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text.
to
$
29975.25
TOTAL PERSONNEL
COST
3000
116,901
TOTAL
Funding
Source
2. TRAINING,
SUPPLIES
AND
OPERATING
(BE
SPECIFIC)
RJ
Council
Other
S
Funds
General Office Supplies for RJ specific
tasks
(triplicate
forms,
postage, etc)
$50
50
0
General Office Supplies
for
Diversion specific
tasks
$200
0
200
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here to
enter text.
to
$Click
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here
text.
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to
text.
enter
here
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here
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text.
to
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here to enter
text,
$Click
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here
text.
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text,
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here
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here
enter
text.
ti
TOTAL
TRAINING,
SUPPLIES AND
OPERATING
COSTS
$250.00
50.00
200.00
TOTAL
Funding
Source
12
"RESTORATIVE JUSTICE
tiaM.�-�%
�A�= `�t COLORADO
-sl
ClatiMirifirsameer
Juvenile Restorative Justice Pre -file Diversion Funding Application
arereeWar
3.
TRAVEL
(Designate
purp
rse
and specify
in -state and
out-of-state travel.)
RJ
Other
Council
Funds
In state quarterly
meetings
and
trainings specific
to
RJ
as specified
in narrative
$2111.60
2111.60
0
In state
meetings
and trainings specific
to Diversion
$700
0
700
Click here
to enter
text.
$Click
to enter
here
text.
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to
text.
here
enter
Click
here
enter
text.
., o
TOTAL
TRAVEL
COST
$2811.60
2111.60
700
TOTAL
Funding Source
4.
CONTRACTED
CONSULTANT
AND
P
i' rt�� FESSIONAL
SERVICES
RJ
Other
Attach
a
copy of each contract with
a detailed
budget.
Council
Funds
Youth
Family Connections — Weld
County RJ included
in
$136,500
90,000
46,500
and
narrative
Click
here
to enter
text,
to
$Click
enter text.
here
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to
text.
here
enter
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here
enter
text.
to
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here
to enter
text.
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text.
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text.
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here
text.
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text.
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text.
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text,
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here
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text.
to
TOTAL
cONTRACTE.
' COST
$136,500
90,000
46,500
TOTAL
OF ALL PROJECT
Funding
Source
COSTS
(section
1
through
4)
TOTAL
RJ Cuntil
% of
Tot
l
Other
% of
Total
Funding
Sources
1259,462.60
$95161.60
37%
$164,301
63%
T T ALC
'
ST
13
�\l`4S RESTORATIVE JUSTICE
COLORADO
Weld County District Attorney
Michael Rourke
DA Diversion Director Kirsta Britton
.25 FTE
1
DA Diversion Case Manager Erica Barraza
Funded by other sources
Administrative Support
Kelly Schramm — in -kind
Natalie Choules — in -kind
Case Coordinators
Open position 1 FTE
Alma Rivera 1 FTE
Contracted Agent for RJ Services
Youth and Family Connections
Weld County RJ Program Manager
Kendra Richards .4 FTE
•
Volunteers
Approximately 35
Hello