HomeMy WebLinkAbout20195069.tiffrt.
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Finance Department
2650 W. 29th Street
Greeley, Colorado 80631
Annual Budget
2020
Adopted December 9, 2019
Board of Trustees
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Kenneth Poncelow, Chairman
Mary Heberlee, Vice Chairman
Bob Grand, Secretary/Treasurer
John Damsma
Gerri Holton
Mary Roberts
Joyce Smock
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Library District
Administrative Office
2650 W. 29th Street
Greeley, CO 80631
District Support Team
Dr. Matthew Hortt, Executive Director
Tony Brewer, Patron Experience Specialist
Marjorie Elwood, Associate Director of Public Services
Eric Ewing, Associate Director of Human Resources
Rosa Granado, Associate Director of Public Services
James Melena, Community Relations and Marketing Manager
Elena Rosenfeld, Community Engagement and Strategies Manager
Susan Staples, Manager of IT and Innovation
Jordana Vincent, Collection Resources Manager
Natalie Wertz, Finance Manager
Abby Yeagle, Foundation Director
Managers
Melissa Beavers, Centennial Park Library
Rita Kadavy, Riverside Library and Cultural Center
Joanna McNeal, Erie Community Library
Cindy Osborne, Lincoln Park Library
Charlene Parker, Farr Regional Library
Collection Resources
Mana r
Charks Krueger
Doug Campbell
Lisa Walters
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Executive Assistant L.,0
Kathy Webb
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Board of Trustees
Executive Director
Patron Experience
Specialist
Tony Brewer
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Community Relations Community
and Marketing Engagement &
Mana r j Strategies Manager
James Melena
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Associate Director of
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High Plains Library District
Organizational Chart
Foundation Board
Manager of IT &
Innovation
Susan Staples
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Associate Director of ' Foundation Director
Human Resources
Eric Ewing
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Abby Yeagle
Table of Contents
Budget Message
Letter to the Board 7
Budget Narrative 12
Strategic Goals and Strategies 12
Short -Term Organization Factors 12
Priorities and Issues 13
Fund Description and Fund Structure 14
Basis of Budgeting 14
Financial Policies 14
Budget Process 14
Fund Balance 16
Revenues 16
Long-range Financial Plans 16
Capital Expenditures 16
Impact of Capital Investments on Operating Budget 17
Debt 18
Position Summary Schedule 18
Department Descriptions 19
Branch Services
Carbon Valley Regional Library 20
Centennial Park Library 20
Erie Community Library 20
Farr Regional Library 21
Kersey Library 21
Lincoln Park Library 21
Riverside Library and Cultural Center 22
Department of Community Engagement 22
Outreach Department 22
Community Relations and Marketing Department 23
District Support Services
Collection Resources
Collection Development 25
Interlibrary Loan and Prospector 25
Bibliographic Services 25
Materials Coordination 25
Finance Department 26
Human Resources Department 26
Facilities Department 26
Information Technology and Innovation Department 28
HPLD Foundation and Development 28
Goals and Objectives and Performance Measures 29
2019 District Budget
Budgeted Revenue and Expenditures 49
2019 Budget Summary 50
Weld Library Finance Corporation Debt Service Fund 56
Resolution to Adopt Budget 57
Resolution to Appropriate Sums of Money 59
Resolution to Set Mill Levies, Weld County 60
Certification of Tax Levies, Weld County 61
Resolution to Set Mill Levies, Boulder County 63
Certification of Tax Levies, Boulder County 64
Lease -Purchase Schedule 66
Capital Improvement Program
Narrative 68
Item Description by Location 69
Department Budgets
Board of Trustees 72
Executive Director 73
Associate Directors 74
Centennial Park Library 75
Farr Regional Library 76
Carbon Valley Regional Library 77
Lincoln Park Library 78
Outreach Services 79
Erie 80
Kersey 81
Riverside Library and Cultural Center 82
Administration 83
Community Relations and Marketing 84
Information Technology and Innovation 85
Human Resources 86
Finance 87
Foundation 88
Facilities Services 89
Collection Resources 90
Budget String Coding
Numeric Sort 92
Alpha Sort 96
Statistical / Supplemental Section
Assessed and Estimated Actual Value of Taxable Property 101
Property Tax Levies and Collections 102
Principal Taxpayers 103
Demographic and Economic Statistics 104
Principal Employers 105
2020
Budget
Message
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December 9, 2019
Dear Board of Trustees and High Plains Library District Taxpayers:
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It is our pleasure to submit to you our 2020 budget for your consideration and adoption.
This budget was prepared by the Finance Department with input and direction from the
Board of Trustees, members of the District Administrative Support Team, Library
Managers, and the Executive Director. General guidelines used to formulate this
document include the mission statement, the strategic plan, the capital improvement
program forecast for the next five years, and financial projections of revenues and
expenditures for the next 10 years.
Our Mission:
Building better communities.
Our Vision:
To build a solid reputation, increase overall participation, and unite residents by being
so connected to communities that the library:
• Becomes everyone's first and best choice for life-long learning.
• Is seen as a necessary and important community asset.
• Is a community destination and gathering place.
7
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Our Values:
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These values help clarify the principles that guide the High Plains Library District
(HPLD). As trustees, administration, and staff of the High Plains Library District, we are
committed to fulfilling our mission and vision while upholding the following values:
• Our Patrons - Treated with dignity, respect, and consideration; Receive
exceptional level of personal customer service; Provided with a variety of library
materials that reflect communities' interest and values; Access to up-to-date
technology and assistance to use that technology; Enjoy a variety of quality
programming for all ages; Have a positive library experience every time they
visit.
• Our Facilities - Modern, clean, and well maintained; Provide and utilize up-to-
date technology; Open and available to all people regardless of age, gender,
sexual orientation, or physical limitation; inviting, comfortable and friendly;
Serve as a local gathering place.
• Our Staff - Uphold the principals of the First Amendment to the Constitution of
the United States of America - the freedom to read, view, speak and hear;
Committed to instilling a love of reading; professional and reliable information
catalysts; Make every effort to be available whenever and wherever our patrons
need us; Seek solutions to problems in a positive, productive manner; Work as
a team to provide exceptional level of service; Continue to learn and grow
professionally by taking advantage of classes, workshops, and seminars
(offered by the High Plains Library District, State/National Library Associations,
and other agencies) in an effort to better serve the public; Sees HPLD as an
employer of choice, one that provides fair compensation, competitive benefits,
and a flexible schedule that leads to a healthy work / life balance.
• Our Community - Benefits from partnerships between HPLD and other local
agencies that support reading, education, and literacy; Enjoys the talents,
abilities and contributions of the HPLD staff at community -related activities; Is
aware of and appreciates the programs and services offered by the HPLD;
Supports the HPLD by contributing to its Foundation; Feels enriched by the
presence of the HPLD.
8
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Overview
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This budget will support the High Plains Library District in achieving its mission and
vision by providing the necessary funding for the operation of the libraries, the outreach
department, public computing centers, and administration and support services.
The budget consists of:
Summary schedules listing revenues, expenditures, beginning and ending fund
balances.
The 5 -year capital improvement program, plus narrative.
The 2020 proposed budget includes funds for an expansion of the Erie Library, a
library / innovation center in Greeley, a larger location for the Kersey Library, a facility
in Grover, a library to serve the Town of Mead and surrounding area, and continuing to
provide a quality level of library services.
The budgeted general fund revenues for 2020 are $47,382,241 and the budgeted
general fund expenditures for 2020 are $49,996,469. The excess of budgeted
expenditures over budgeted revenues ($2,614,228) will be paid for out of the 2020
Beginning Fund Balance. The primary reason for the excess of budgeted
expenditures over budgeted revenues is the amount and significance of capital
projects anticipated in 2020.
Next year's budgeted revenues have increased 29.23% from the 2019 budget. Budget
restrictions in other expenditure areas have allowed for planning for a 3% merit
increase for staff. The salary budget also includes the effect of an increase in the
minimum wage that will become effective January 1, 2020. There are some planned
staff additions that will allow High Plains Library District to better serve the increasing
population. High Plains Library District also plans to maintain an 80% / 20% ratio of
District to staff contributions for health insurance premiums. The budget includes
funds to continue to participate in Prospector which allows patrons increased access
to additional resources beyond the High Plains Library District collection.
The major source of revenue for the District is derived from a 3.177 mill levy applied to
the assessed value of portions of Weld and Boulder County properties. Property tax
which includes delinquent taxes, refunds and abated taxes comprise 95.06% percent
of the District's budgeted revenue for 2020 while specific ownership tax is 4.22%. The
remaining .72% percent consists of fines, fees, investment earnings and
miscellaneous revenues. Oil and gas Assessed Value accounts for approximately
62.5% of the District's net total taxable assessed valuation within Weld County for
2020.
9
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Administration
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Phone: (970) .io(i-f.i30
Fax: (970) 306-S.53 1
The expenditures of the district are comprised of salaries and benefits that equal
25.78% of the budgeted expenditures, operating expenditures add an additional
14.01%, capital outlay equals 40.01%, and the tax distribution to member libraries
equals 20.20% of the total budgeted expenditures.
• Salaries and Benefits • Operating • Capital Outlay s • Member tax distributions
10
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Budget
The annual budget and appropriation ordinance is adopted by the Board of Trustees in
accordance with the Colorado State Statute (29-1-108(4), C.R.S.). The budget is
prepared on a basis consistent with accounting principles generally accepted in the
United States for all governmental funds. The accounting system is employed as a
budgetary management control device during the year to monitor the individual
expenditures. The 2020 budget will be continuously evaluated to assure that funds are
expended judiciously.
Respectfully submitted,
Dr. Matthew Hortt
Executive Director
In Th.-
Natalie Wertz
Finance Manager
11
High Plains Library District
Budget Narrative
Strategic Goals and Strategies
During 2018, Dr. Matthew Hortt, Executive Director, developed a strategic plan for High
Plains Library District (HPLD). This involved holding focus groups with community
members throughout the library district, meeting with other governmental and non-profit
organizations, and having discussions with community leaders, board members, and
staff. Dr. Hortt used the input from these stakeholders to develop a strategic plan that
was presented to and approved by the board in November 2018.
Excellence, Access, Unity, Stewardship, Aspiration, Literacy, and Fiscal Strength are
the focal points of the strategic plan. The strategic plan includes completing and
submitting an application for the Baldridge Performance Excellence Program every
year, developing a facilities master plan by December 31, 2019; providing access to
wireless locations in every community throughout the district by December 31, 2024;
developing a human books mentor program by December 31, 2023; increasing the
community's level of digital literacy by December 31, 2024; working with other economic
interests to get a firm understanding of economic forecasts and their meaning for district
revenues by December 31, 2019; allocating annual funding to adequately maintain
facilities by December 31, 2019; and selecting and focusing on targeted segments of
the population to design programs and services to create positive outcomes in the
populations' lives by December 31, 2019.
Short -Term Organization Factors
A demographic study completed during 2019 indicated that the High Plains Library
District service area is experiencing and is expected to experience significant population
growth in the foreseeable future. High Plains Library District will need to provide library
services to those individuals. That influences decisions about facilities and staffing.
The budget for 2020 includes capital projects and an increased salary budget that are
needed to serve the growing population.
Most of the property tax base for High Plains Library District is from oil and gas
production. That causes significant volatility in the revenue stream. The Colorado
Legislature passed SB19-181 in April 2019. That law changes the way oil and gas
production is regulated in Colorado. The uncertainty about how that law will impact the
oil and gas industry affects revenue projections and decisions about spending available
resources and the level of reserves that should be maintained. This uncertainty has
caused the library district to maintain a higher level of reserves than might be seen if the
property tax base was more predictable.
12
The economy in the state and the local area has been strong. In recent years, oil and
gas production has been at near -record to record high levels. Unemployment remains
low. Housing costs are increasing. This creates a competitive environment to attract
talent and increases pressure on wages. These factors have influenced the decisions
made about salary levels and benefit programs offered to staff.
Priorities and Issues
In addition to the factors noted above, the diversity of the population in the service area
is an issue that must be considered in the development of the budget. High Plains
Library District is committed to ensuring that our programs and services are accessible
to everyone and is continually striving to improve the library experience for all visitors.
The materials collection, programs, and services should be designed to provide some
level of library service for the entire population. The facilities and staff should feel
welcoming to a wide variety of individuals. The population diversity affects decisions
about amounts and types of materials purchased and programs that are offered at the
libraries. Resources have been allocated in the budget for citizenship, English as a
Second Language (ESL), and Right to Read classes. Funds have been allocated in the
Collection Resources department to allow the library to purchase a wide spectrum of
materials in a variety of formats.
The library district covers a very large geographical area. The service area includes
some near-urban/suburban, more densely populated areas and some rural, remote,
sparsely populated areas. Providing library services in the remote areas where
individuals do not have convenient access to a library building requires additional
resources. Significant resources were allocated to the Outreach Department in 2017
through 2019 to replace two older vehicles, add a vehicle to the fleet, and to add
additional staff. Funds have been allocated in the 2020 budget to support Outreach
department operations. The Information Technology and Innovation (ITI) Department
budget will allow High Plains Library District to continue to maintain and improve access
to electronic resources throughout the district.
The ballot issue from 1999 that increased the property tax mill levy to allow for the
issuance of Certificates of Participation requires the district to reduce the property tax
mill levy by $1,000,000 when the debt has been paid off. The final payment on the debt
was made in December 2019. Although the reduction in revenue might be considered
as being offset by the reduction in debt service expenditures, the impact of the
decreased revenue and increased pressure on the operating and capital budgets
because of the projected population growth must be considered when allocating
available resources.
The development of the strategic plan has allowed High Plains Library District to
improve the focus on priorities for the 2020 budget. The basic priority has been and
continues to be providing high -quality library services throughout the district. The focus
for 2020 has been refined to moving to more skills -based programming, specific capital
13
projects as recommended in the facilities master plan, and a marketing plan to increase
awareness of the value that the libraries provide to their communities.
Fund Description and Fund Structure
High Plains Library District maintains two funds for accounting and budgeting purposes
— the general fund and the debt service fund.
The general fund is High Plains Library District's primary operating fund. It accounts for
all financial resources of the district, except those required to be accounted for in
another fund. The general fund is a major governmental fund of the district and the
2020 budget appropriates funds for the general fund.
The debt service fund accounts for the resources accumulated and payments made for
principal and interest on the long-term debt of the district. The debt service fund has
also been a major governmental fund of the district. The Certificates of Participation
Series 2010 were paid off in December 2019. The district has no long-term debt
outstanding as of December 31, 2019. There is no debt service fund budget
appropriated for 2020.
Basis of Budgeting
Annual budget and appropriation ordinances are adopted by the board in accordance
with the Colorado State Budget Law. The budget is prepared on a basis consistent with
accounting principles generally accepted in the United States for all governmental funds
(the same basis of accounting used in the audited financial statements). The
accounting system is employed as a budgetary management control device during the
year to monitor individual expenditures. The legal level of control is at the fund level.
All annual appropriations lapse at year end.
Financial Policies / Balanced Budget
Colorado state statute and district policy does not allow a budget with deficit spending
which is defined as expenditures in excess of available revenues and beginning fund
balance.
Budget Process
The High Plains Library District budget process typically begins in late June or early July
every year. Budget request worksheets are provided to each library manager and
department head. The budget request worksheets are completed by the library
managers and department heads and returned to the Finance Department by the end of
July or early August each year.
During August and early September, the Finance Department compiles the requests
and reviews them with the Executive Director and Associate Directors. The requests
14
are prioritized, and any necessary adjustments are made and discussed with the library
managers or department heads. The preliminary budget is reviewed with the finance
committee. The finance committee may make recommendations for revisions to the
preliminary budget.
Per state statute, the proposed budget must be presented to the board by October 15
each year. The proposed budget for 2020 was presented to the board at the October 7,
2019 board meeting. The proposed budget is then posted on the High Plains Library
District web site and a copy is available in the administrative office for public review. A
public hearing notice is published.
Per state statute, the board of trustees must adopt the budget and certify the mill levy by
December 15 each year. The 2020 budget was adopted and the mill levy was certified
at the December 9, 2019 board meeting. The adopted budget is then posted on the
High Plains Library District web site and filed with the Colorado Department of Local
Affairs Division of Local Government. A copy of the budget is also available in the
administrative office of High Plains Library District.
The legal level of budgetary control is at the fund level. If necessary, the budget may be
amended by preparing and presenting a budget amendment to the board and holding a
public hearing. If the board approves the budget amendment, the amended budget
must be filed with the Colorado Department of Local Affairs Division of Local
Government.
Statutory Budget Calendar
August 25 — Assessors certify to all taxing entities and to the Division of Local
Government the total new assessed and actual values to compute the statutory and
TABOR property tax revenue limit.
October 15 — Budget officer must submit proposed budget to the governing board.
Governing body must publish "Notice of Budget" upon receiving proposed budget.
December 10 — Changes in assessed valuation made by the assessors will be made
only once by a single notification to the county commissioners or other body authorized
by law to levy property tax, and to the Division of Local Government.
December 15 — Deadline for certification of mill levy to county commissioners. Local
governments levying a property tax must adopt their budgets before certifying the levy
to the county.
December 22 — Deadline for county commissioners to levy taxes and to certify the
levies to the assessor.
January 30 — A certified copy of the adopted budget for the current fiscal year must be
filed with the Division of Local Government no later than this date.
15
Fund Balance
Fund balance may be defined as the noncapital portion of net assets.
Revenues
The primary revenue source (approximately 95%) of the High Plains Library District is
the property tax mill levy. The revenue estimate for the budget is calculated based on
the certification of assessed valuation received from the county assessors and the mill
levy that is certified by the board and county commissioners.
Long-range Financial Plans
Some of the long-range financial plans include construction of additional facilities within
the district as recommended by the facilities master plan. The overview of the capital
improvement program process provides more information on the projects. The strategic
plan includes goals of reviewing and revising the facilities master plan annually, taking
into account newly identified needs, and allocating annual funding to adequately
maintain the facilities. The 2020 budget includes a capital improvement program and
allocates funds to maintain current facilities. The district plans to finance the capital
improvements with available resources and donations.
The strategic plan includes goals of working with other economic interests to get a firm
understanding of economic forecasts and their meaning for district revenues and setting
priorities to identify areas that could be reduced if revenues take a downturn. During
2019, the Finance Department received information from Weld County government
officials and obtained information from the Colorado Oil and Gas Conservation
Commission. That information was used to refine the financial forecast for High Plains
Library District. The forecast was considered in developing the budget for 2020.
Stewardship and fiscal strength are focus areas of the strategic plan. High Plains
Library District's financial plan is to maintain a sound and sustainable financial position
by allocating available resources to provide high quality library services while also
maintaining adequate reserves to manage revenue volatility and possible economic
downturns.
Capital Expenditures
The facilities master plan recommends a few capital expenditure projects for the district.
The 2020 budget includes funds allocated for the following projects:
Erie Library expansion and remodel — adding approximately 5,000 square feet to the
Erie Library. This will provide additional meeting room space, storytime room space,
and study rooms. The estimated project cost is $5,000,000.
16
New Greeley Library / Innovation Center — purchasing an existing building and
remodeling the building for a library / innovation center. Approximately 41,000 square
feet with an estimated project cost of $10,000,000.
Kersey Library — purchasing an existing building and remodeling the building for a
library. Approximately 3,200 square feet with an estimated project cost of $1,296,000.
Grover Facility — purchasing property to provide additional services in the area.
Estimated project cost of $350,000.
Mead Library — construction of a library to serve the Town of Mead and the surrounding
area. Approximately 4,000 square feet with an estimated project cost of $5,000,000.
Impact of Capital Investments on Operating Budget
The capital investments noted above will have an impact on the operating budget in
additional staff, maintenance, and utility costs. The estimated amounts per project are
listed below:
Project
Estimated
Annual
Salaries and
Benefits
Estimated
Annual
Utilities
Estimated
Annual
Repairs and
Maintenance
Erie Library
Expansion
$11,100
$4,100
$44,500
New Greeley
Library /
Innovation
Center
$318,665
$33,500
$363,500
Kersey Library
$144,200
$7,400
$27,200
Grover Facility
$55,500
$7,400
$27,200
Mead Library
$263,305
$9,250
$34,000
High Plains Library District does not expect any significant savings as a result of the
planned capital projects. High Plains Library District and High Plains Library District
Foundation are soliciting grants and donations to help fund the capital projects. At this
time, the additional grant and donation revenue anticipated for the projects is not
known. Because the capital projects will be financed using current available cash and
investments, a decrease in earnings on investments is expected.
17
Debt
The legal debt limit for High Plains Library District is 1.5% of assessed value or
$210,027,615 as of December 31, 2019. The Certificates of Participation Series 2010
were paid off in December 2019. The High Plains Library District has no long-term debt
subject to the legal debt limit as of December 31, 2019.
High Plains Library District has no current plans to issue new debt.
Position Summary Schedule
2018
2019
Budgeted 2020
Librarians
23
30
35
Library Associates
53
56
58
Pages and
Materials Clerks
32
35
35
Facilities
9
8
9
Collection
Resources
15
15
15
Information
Technology
Innovation
7
8
9
Community
Relations and
Marketing
5
6
7
Managers and
Supervisors
20
21
21
Administration
(Executive Director,
Associate
Directors, HR,
Finance,
Foundation)
12
13
13
Total
176
192
202
Personnel are being added to serve the growing population in the High Plains Library
District.
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DEPARTMENT DESCRIPTIONS
BRANCH SERVICES
High Plains Library District (HPLD) serves more than 270,000 residents of Weld County
and part of Boulder County and covers a geographic area of almost 4,000 square miles.
Our mission of building communities is carried out by our well -trained staff and through
our strong collection of library materials.
Currently HPLD offers more than 580,000 items to its patrons. The district strives to
provide a collection that balances viewpoints across a broad spectrum of opinion and
subject matter in formats suitable to a variety of learning and recreational interests and
skills.
Our locations offer a wide selection of materials including children, teen, and adult
fiction and non-fiction materials in print, audio, video, and electronic formats (CDs,
DVDs, e -books and downloadable audio books). The district also provides a collection
of magazines, journals and newspapers, and subscribes to more than 80 paid
subscription databases, most of which can be accessed from any computer with
Internet access. Launchpads are also included in the district's digital collection. These
pre -loaded tablets for kids are designed with a simple, easy -to -use interface, and come
loaded with age appropriate games and apps.
High Plains Library District strives to provide current technologies within the libraries as
well as in computer centers throughout our service area. At a minimum the district
provides access to the catalog, subscription databases, the Internet and current
computer applications.
Our libraries are equipped with computer labs which staff use to teach classes to the
public on a variety of computer related topics. When not used for classes, the labs are
open to the public for research and personal computer use. In addition, each of the
district's libraries provides free Wi-Fi connectivity.
As an extension of traditional service, each library hosts a variety of programming for all
ages that encourages reading, literacy, education, cultural and social diversity and fun.
These programs are provided free of charge.
The district maintains a strong commitment to long-term environmental sustainability.
During new construction and facility upgrades, the district makes every effort to reduce
consumption of resources as well as use our existing resources wisely. When feasible
our facilities use alternative energy sources such as solar and implement energy -saving
technologies and practices to further reduce use of energy.
19
Carbon Valley Regional Library
Carbon Valley Regional Library serves as both a community library and a resource
library for the southwest area of the High Plains Library District. The 35,400 square foot
facility can hold up to 150,000 items and has 36 public access computers. The library
includes two community meeting rooms, four individual study rooms, a cozy fireplace
area, children's storytime room, outdoor patio, caf� and a dedicated teen room.
The library is an integral part of the Carbon Valley community and partners with the
local Chamber of Commerce, area municipalities, and schools to carry out the district's
mission.
Centennial Park Library
Centennial Park Library serves as a neighborhood library. The 28,000 square foot
facility can hold up to 80,000 items and offers 52 public access computers. The library
includes a computer commons area with a separate computer lab for teaching
technology classes, three study rooms, a community meeting room, a small conference
room, and a teen computer lab. In addition, the library features a unique storytime
"apple" where children gather to hear stories, read or play.
The High Plains Library District's genealogy collection is housed at the Centennial Park
Library. This collection includes all of the available archives of the Greeley Tribune from
1870, the "Germans from Russia" collection, census data, as well as Colorado and
Weld County resources. Part of the district's database collection includes genealogy
resources that enhance research capabilities. Dedicated volunteers staff the genealogy
desk more than twenty hours a week.
Erie Community Library
Erie Community Library is a neighborhood library with the ability to hold up to 65,000
items. The 20,000 square foot facility provides 24 public access computers and features
a living room with a fireplace, an outdoor patio, a small conference room, a community
meeting room, and designated teen area. The library also includes a unique kite-themed
storytime room.
In line with the district's strategic plan, "expanding services as demand and usage
increase", in 2020, the Erie Community Library will expand to meet the needs of the
growing Erie community. To reach this goal, the library will undergo expansion and
renovation to increase the number of study rooms from one room to four and increase
the number of larger community meeting rooms from one to three. The additional
meeting rooms will also allow for more programming as well as for programs to
accommodate more participants. A third room for programming will serve as a craft
area and maker space where we will offer new programs to all ages including life skills
and multi -generational programming.
The children's storytime area will be expanded from its current size of 593 square feet
to a new room of 897 square feet to accommodate more patrons at storytime. The
storytime room will remain open between storytimes to become a usable space for
20
patrons, thereby increasing the size of the entire children's area. The library will add 8
Library Associate hours per week to provide more children's programming on evenings
and weekends for patrons who are unable to attend on weekdays.
With the additional rooms available for programming and additional staff hours, we plan
to increase the number of programs offered to the Erie community by 20% and the
number of participants in programs by 30%. The additional meeting rooms are
scheduled to be completed and available for use by the end of April 2020 and the entire
expansion project is scheduled to be completed by the end of 2020.
Farr Regional Library
Farr Regional Library serves a dual role as both a community library and a resource
library for the northern area of the High Plains Library District. The 38,000 square foot
facility can hold up to 175,000 items and is equipped with 39 computer stations for the
public.
Through its building design, the library has a variety of spaces that meet the diverse
needs of the community including areas for collaboration, meetings, and quiet
study. The library offers a cafe/vending area, a flex meeting room for impromptu
meetings and collaborative work, community reading and study rooms, a large
children's area, a separate teen area, and numerous informal seating areas.
The Farr Regional Library features eight custom stained-glass windows commissioned
by local artist Carolyn Stuart, a fireplace with a comfortable reading area, a small
conference room, and a large meeting room.
Kersey Library
Kersey Library provides 5 public access computers, copy/print/fax services, a place to
pick up holds, a collection of DVDs and a small collection of items for checkout. In
addition to the existing adult book club, Kersey Library expanded services in 2019 to
include a summer reading program, a free lunch program in conjunction with the Weld
County Health Department, and afterschool programming for children. The library
shares part of its 800 square feet with the Kersey Senior Center.
There are conversations being held about moving the Kersey Library to a new location
which will increase space for services and programs. The new location adjoins to a
community park that is heavily used and will better position the facility to be a
community hub.
Lincoln Park Library
Lincoln Park Library is a full -service facility providing high quality customer service to
the neighboring communities, the downtown business district, and government offices.
This neighborhood library offers public access computers, Wi-Fi, and computers with
age appropriate learning activities and games for children. The library hosts a wide
variety of fun and unique programs for children, teens, and adults that encourage
21
reading, literacy, education, and cultural diversity. There are two meeting rooms
available to the public.
The library features historic paintings by Ila McAfee Turner.
Riverside Library & Cultural Center
Riverside Library, located in Old Town Evans, opened in Fall 2014 and has become a
destination library for neighborhoods surrounding the library and the Evans community.
The 18,500 square foot library is part of a joint use cultural center which is operated and
maintained by the City of Evans. The library can hold up to 30,000 items and provides
30 public access computers. The library features four study rooms, a fireplace, plenty of
casual seating, and a multi -purpose room for community and library programs. The
building also includes large, well-equipped meeting rooms, local history displays, office
spaces, a police sub -station, and an outdoor plaza which includes a play area for
children.
DEPARTMENT OF COMMUNITY ENGAGEMENT — AN ARM OF PUBLIC SERVICES
Community Engagement
The Community Engagement arm of public services focuses on:
• Bringing services and programs to the community members outside of the walls of
our facilities through vehicle -based delivery and communication tools such as
phone, email, and chat;
• Providing services through satellite locations which includes, but is not limited to,
Public Computer Centers and mini -branches;
• Learning about the needs and priorities of community members through market
research, community assessments, and conversations;
• Sharing the information learned with stakeholders within the district and appropriate
external stakeholders;
• Using the information learned to focus and prioritize services and experiences most
important and relative to community members; and,
• Representing the High Plains Library District at various community events in
partnership with the Community Relations and Marketing Department.
Outreach Services
The Outreach Department serves as an extension of High Plains Library District by
delivering services and programs to patrons and communities unable or unwilling to use
library facilities. The department operates in cooperation with other libraries throughout
the High Plains Library District.
The Outreach Department provides popular materials in various formats, reading
readiness training, materials and services for families, and programming. These
services are provided to schools, daycare centers, preschools, families, assisted living
centers, and senior centers in areas where economic, geographic, linguistic and other
22
barriers hinder access to a library. Outreach services are delivered in three different
ways. They can be delivered via Outreach Librarians, Mobile Services, or Virtual
Library Services.
Outreach Librarians are centrally located and work throughout the library district to bring
services out into the community through identified organizational partners and to build
bridges to connect new populations with the library facilities. They are additionally
tasked with creating connections and filling gaps in our community between the library
and our underserved communities and communities that face barriers to library service.
Mobile Services staff focus on bringing services and programs out into communities
throughout the district with the purpose of making the Library a visible valuable service
without the expectation that patrons will be enticed to enter a facility. This is done
through providing popular materials in various formats, programming, and events.
The Mobile Services staff operates three mobile units. One unit, a bookmobile, serves
as a mobile library, carrying a collection of approximately 5,000 books and non -print
materials to schools and neighborhoods. The second and third units provide mobile
library services to early childhood facilities and senior centers by bringing carts of books
along with staff who host lobby stop services and programming. The units have
immediate access to the entire HPLD collection.
2017 through 2019 were transition years for Outreach vehicles. Three vehicles were
purchased in 2017 and arrived spring of 2018 - one of the older lobby stop units was
replaced as it was out of warranty and needed to be replaced. A new lobby stop unit
was purchased to increase service opportunities, and the new PopUp Library enables
library promotion without impacting other services. In February 2018, a new bookmobile
was ordered to replace the failing vehicle. The new bookmobile was delivered in late
2019.
The Virtual Library staff assists those who prefer online or phone -based services.
Through phone, email and chat, trained library staff find online -based resources,
request items, renew items, troubleshoot e -book questions, sign up for programs, help
with reserving a meeting room and much more.
Community Relations and Marketing Department
The Community Relations and Marketing (CRM) Department merges the functions of
traditional branding and marketing with outcomes -driven patron experiences through
programs.
CRM is responsible for ensuring consistent messaging for all communications,
marketing, advertising, and public relations functions as overseen by the HPLD
Executive Director. As the High Plains Library District's brand ambassador, CRM
23
represents HPLD with one voice, one message, and through presenting a trustworthy
presence in our community.
CRM enhances the district's brand and visual presentation by identifying and supporting
best practices in merchandising, establishing and maintaining partnerships, and
strategically identifying areas with market penetration potential for patron growth.
CRM develops and identifies strategic communication campaigns that aim to shift
perceptions about how people see and use their library. Using outcomes -based
planning and market research CRM works to coordinate and identify programs and
patron experiences that stretch beyond the ordinary and change the relationship people
have with the library. The blending of targeted patron experiences, with service delivery
and strong branding yield exceptional patron experiences. Programming is an extension
of patron engagement and vital to the impact libraries have on their communities. As
such, CRM works systematically to oversee the impacts and outcomes of programming
offered through HPLD.
CRM oversees the use of the district's PopUp Library. The PopUp Library combines
point -in -time collections with targeted patron experiences to generate a lifelong
connection with the library. The vehicle itself is an F250 with a custom box that opens to
display library materials available for checkout onsite.
CRM actively supports districtwide efforts as directed by the Executive Director based
on conversations with the Member Directors and Boards. Within this framework, CRM:
• Provides the community with consistent and accurate information about library
policies, procedures, programs, and services.
• Creates advertising campaigns that enhance and build the HPLD brand.
• Coordinates market research and analyzes local needs.
• Openly communicates with local media that serve the various district
communities.
• Coordinates all press releases, columns, press conferences, media kits and
information packets that are distributed to increase awareness and knowledge
about High Plains Library District.
• Serves as the hub of all communication throughout High Plains Library District.
• Manages the social media presence of the High Plains Library District.
• Provides collateral material and everyday tools to assist staff. Edits the content,
appearance and usability of external and internal communications including
promotional materials, publicity campaigns, and other tools in order to ensure
that the desired message is communicated, and the desired image is presented.
• Collaboratively manages the web page to ensure a clean organized design is
presented and the content is accurate and up to date.
• Coordinates district -focused programming using outcomes -based systems
thinking and measurement.
24
• Supports local program design through legacy programming and outcomes -
based systems thinking and management.
DISTRICT SUPPORT SERVICES
District Support Services is responsible for the operation of the branch library system,
long range planning, and oversight of centralized services to all branch and member
libraries. Together the District Support Services departments including the Executive
Director, Associate Director, Collection Resources, Finance, Human Resources and
Facilities, and Information Technology and Innovation Departments provide leadership
and management services to support district operations.
Collection Resources Department
The Collection Resources Department consists of Collection Development,
Bibliographic Services, Interlibrary Loan and Prospector, and Materials Coordination.
Together these units accomplish the processes necessary to make a wide array of
materials available to the public in a timely, efficient, and cost-effective manner.
• Collection Development - selects and manages the collections and resources of
the branch system in accordance with the Collection Development Policies. The
department, in collaboration with library managers, coordinates the management
and maintenance of each library's books, magazines, and media. Digital
collections include databases, eBooks, eAudio, and streaming video. This
centralized process provides cost effective efficiencies to build a quality collection
that strives to balance districtwide collection goals with local branch needs.
• Interlibrary Loan and Prospector - support the educational, recreational and
information needs of High Plains Library District patrons through resource
sharing with other libraries. Interlibrary Loan/Prospector enables all High Plains
Library District libraries to provide patrons with a broad range of materials by
supplementing existing collections. Interlibrary Loan and Prospector borrow and
lend materials from various libraries throughout Colorado and the United States.
• Bibliographic Services -is responsible for ordering, receiving, processing and
cataloging materials acquired by the district. Bibliographic Services is
responsible for maintaining the integrity of the data contained in the online
catalog using Anglo-American Cataloguing Rules (AACR2) and Resource
Description and Access standards (RDA). This organization and description of
materials is the foundation for other basic library services, such as circulation,
materials management, collection development, and acquisitions.
• The Materials Coordinator - is the liaison between Collection Resources and
Branch Services. The District Materials Supervisor provides local courier
oversight, debt collection management, and inventory control. The District
Materials Supervisor also works directly with library equipment vendors with
contracts and ordering and maintenance of library equipment.
25
Finance Department
The Finance Department is responsible for the general accounting functions of the High
Plains Library District including:
• Payroll - ensure proper and accurate payment to employees and payment of
payroll liabilities.
• Cash Management - provide general cashiering operations, maintain banking
relationships, and manage investment of district funds.
• Accounts Payable - process payments for merchandise and services.
• Fiscal Reports - prepare bank reconciliations, general ledger account
reconciliations, and reports for use in analyzing various financial functions of the
High Plains Library District.
• Procurement Cards - administer a procurement card program to facilitate district
purchases as well as monitoring the program and payment of monthly
statements.
• Accounting Procedures - assure compliance with applicable laws and policies
governing the reporting of financial transactions, provide timely and accurate
information, record all resources and assets by adhering to Generally Accepted
Accounting Principles (GAAP) applicable to fund accounting, preparation of the
Comprehensive Annual Financial Report and the coordination and preparation of
the annual Budget document.
Human Resources Department
The Human Resources Department provides leadership, direction, and support to
libraries by facilitating compliance, partnering strategically, and advocating for
employees. The department is responsible for administering talent acquisition, learning
& development, total rewards, organizational development & effectiveness, employee
relations, diversity & inclusion, and labor law compliance.
HR promotes a workplace culture encouraging employees to:
• Focus on the patron
• Take initiative
• Contribute to a positive work environment
• Think strategically and systemically
• Pursue personal development
• Continuously improve
• Take pride in the workplace
Facilities Department
The Facilities Department has four functions:
26
• To provide expert assistance in planning and construction of new and remodeled
facilities
• To provide equipment maintenance for all branches
• To provide custodial services
• To maintain the district's Outreach vehicles
In addition, the department also provides assistance, as requested, to the member
libraries. These are libraries that are part of the High Plains Library District, but function
independently and receive services from the district.
• Planning and Construction - this department is supervised by the Associate
Director of Public Services. The expert assistance is provided by a Facilities
Manager, with support from the district's contracted Owner's Representative.
These, along with others in the organization, work with architects and contractors
to construct and maintain the facilities that are appropriate for the community in
which they are built.
This area of service is expected to grow significantly in the years to come, since
the strategic plan calls for several new and remodeled buildings, in addition to an
updated Facilities Master Plan.
High Plains Library District is working with an architect to develop a "prototype
library." The architects worked to develop a "concept" that represents the library
brand, but then translates that into customized designs and square footage that
meet local needs.
• Equipment maintenance - this includes everything from major projects like HVAC
and roofing to soap dispensers in the restrooms. These services are provided by
the Facilities Manager, along with two Facilities Technicians. The department
also utilizes contract labor for projects beyond the scope of the Facilities
Technician skills. There are plans in 2020 to add a third Facilities Technician to
provide more efficient coverage of the seven branches.
• Custodial services - these are the typical routine services that ensure that the
facilities are clean and inviting to the public. Some of these services are provided
by paid staff, and in other cases the services are contracted.
• Outreach vehicles - this is a new assignment performed by the Facilities
Manager and Facilities Technicians. As noted elsewhere in this narrative, there
are a number of new vehicles purchased by the Outreach and CRM
Departments. Maintaining these vehicles is beyond the scope of that department,
so this is performed by the Facilities Department.
27
Information Technology and Innovation Department
The Information Technology and Innovation (lTl) staff provides support for all
technology related services, projects, and issues. The department oversees:
• The performance and stability of equipment, applications and databases
• The purchasing, inventory, installation, system and application upgrades,
backup, maintenance, troubleshooting and repair of district systems and
technologies
• Monitoring warranty status and determining the replacement schedule of district
IT equipment
• Contract negotiations with technology vendors for service and/or maintenance
• Budgeting for all district technology equipment and services
• Data accuracy and integrity of district centrally coordinated data
• System continuity support
• Content management support
• Continuous improvement support
• Application of best practice technology solutions
HPLD Foundation
The High Plains Library District Foundation is a separate 501(c)(3) nonprofit,
established to support the needs and mission of the High Plains Library District. The
Foundation's mission is to build a community of library lovers though increased
collaboration, philanthropy, volunteer engagement, awareness and advocacy for the
libraries of the High Plains Library District.
The Foundation's assets and income are derived from the following activities:
• Grant funding — mission -aligned funding for programming from private, family,
corporate, municipal, and federal grant sources
• Individual gift solicitation, including planned giving
• Corporate giving, including sponsorship for programs and events
• Special events
• Earnings from investments
The Foundation's current funding priorities include: capital projects, programs
supporting literacy among underserved populations, the Writer in Residence program,
and HPLD districtwide programs including Summer Reading Adventure and the
Signature Author Series.
Fundraising goals for 2020 include $30,000 through the annual Links for Literacy golf
tournament, $4,000 through the Colorado Gives Day campaign, and the launch of a
major capital campaign for the downtown Greeley library and Innovation Center (exact
campaign goal TBD).
28
GOALS AND OBJECTIVES AND PERFORMANCE MEASURES
After the board of trustees approved the strategic plan in November 2018, High Plains
Library District personnel began work on goals and objectives related to the plan.
Baselines for appropriate performance measures related to many of those goals are still
being developed.
The following is a table of some of the goals and objectives that the High Plains Library
District is working toward:
29
Goal
Department
Tie to
Strategic
Plan
Objectives
Timeframe
Performance Measures
Use the Outcome
Based Planning
approach to
program and
service planning.
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
lives and a
better
community.
• Provide library
services that
improve lives
in measurable
ways.
Ongoing
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increased usage of
Outcome Based planning
for programs.
Make regular use
of marketing
analytical data to
better understand
the community we
serve.
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
lives and a
better
community.
• Provide library
services that
are useful and
valuable.
Ongoing
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increased usage from
target segments of the
population.
Shift focus of
programming to
skill -based and
development.
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
• Provide library
services that
increase
practical and
marketable
skills and
Ongoing
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
30
lives and a
better
community.
develop the
workforce.
products/services/locations
and continued use of them.
• Increase in practical and
marketable skills of
patrons.
Select and focus on
Branch
Aspiration:
• Provide library
Ongoing
• Targeted annual patron
targeted segments
Services
Create
services that
satisfaction surveys and
of the population
programs
improve lives
patron -driven needs
to design programs
and services
in measurable
assessment surveys.
and services to
create positive
outcomes in their
lives.
that result in
changed
lives and a
better
community.
ways.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase in practical and
marketable skills of
patrons.
• Increased usage from
target segments of the
population.
Cultivate an
Branch
Aspiration:
• Provide
Ongoing - December 31, 2021
• Targeted annual patron
environment of
Services
Create
opportunities
satisfaction surveys and
multi -generational
programs
for individuals
patron -driven needs
learning.
and services
that result in
changed
lives and a
better
community.
to interact and
learn together.
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase in practical and
marketable skills of
patrons.
31
• Increased usage by all age
groups.
Create a welcome
and inviting
environment for
our diverse district
population
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
lives and a
better
community.
• Provide a safe
place to learn,
study,
research,
relax, and
interact with
other people
in the
community.
Ongoing - December 31, 2020
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase in visits and usage
of the facilities.
Offer and
moderate
programming that
encourage crucial
conversations and
civil discourse.
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
lives and a
better
community.
• Provide a safe
place and
opportunities
for dialog to
support
building
communities.
Ongoing — December 31, 2020
• Increase in community
involvement
throughout the district.
• Decrease in violence in
the district
communities.
• Increase in the
number of crucial
conversation
programs.
Curate collections
and offer
programs that are
representative of
the cultures and
nationalities of the
populations in
each service area.
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
lives and a
• Provide library
materials and
services for
the diverse
population in
the district.
Ongoing — December 31, 2020
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
32
better
community.
• Increase in the
multicultural programs and
materials and their usage.
Utilize community
engagement
efforts of staff to
develop a constant
community
feedback loop.
Branch
Services
Aspiration:
Create
programs
and services
that result in
changed
lives and a
better
community.
• Determine
what services
to provide and
how to best
provide library
services to the
district.
Ongoing
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase in positive
feedback and community
responsiveness.
Expanded
storytimes to
include materials
and resources
representative of
the diverse
community in the
district.
Branch
Services
Literacy:
Intensify our
efforts in
increasing
the levels of
literacy
throughout
the district.
• Provide early
literacy
opportunities
to increase
educational
success.
December 31, 2024
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increased circulation.
• Increase in diverse
storytimes.
Increase the
community's level
of digital literacy.
Branch
Services
Literacy:
Intensify our
efforts in
increasing
the levels of
• Improve digital
literacy skills
to enhance
educational
and
December 31, 2024
• Increased practical and
marketable skills of
patrons.
33
literacy
throughout
the district.
employment
opportunities.
• Increased economic
development of district
communities.
• Increase in self -reported
digital literacy.
Support all
sections of the
community to
achieve their
literacy goals, in
their native
language or a
secondary
language.
Branch
Services
Literacy:
Intensify our
efforts in
increasing
the levels of
literacy
throughout
the district.
• Improve
literacy to
enhance
educational
and
employment
opportunities.
December 31, 2024
• Increased practical and
marketable skills of
patrons.
• Increased economic
development of district
communities.
• Increased foreign
language materials and
usage.
Continued efforts
in assisting adults
who need to build
and improve their
reading and writing
skills, beginning
with English and
expanding to other
languages.
Branch
Services
Literacy:
Intensify our
efforts in
increasing
the levels of
literacy
throughout
the district.
• Enhance
quality of life
and expand
opportunities
for adults in
the district.
December 31, 2024
• Increased numbers of
adults who have learned
how to read.
• Increased practical and
marketable skills of
patrons.
• Increased economic
development of district
communities.
Annual patron
satisfaction survey
intended to
determine current
level of satisfaction
and explore future
needs.
Branch
Services
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
• Provide useful
and
meaningful
library
services.
December 31, 2021
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
34
everyone
wants to be.
• Increased patron
satisfaction scores.
Deposit classroom
Outreach
Access:
• Change how
2019
• Assess costs for initial
collections.
Every
we serve
Q2 -Q4:
purchase and maintenance
individual
schools to
• Conclude pilot and getting
of the collections.
and
better match
measures.
• Teacher and student
community
the need of
• Create baseline measures.
feedback through surveys.
who
schools with
2020
• Change in the percentage
contributes
library
Q1:
of stops at schools vs.
to the
services.
• Implement first phase of
community destinations.
revenues of
• Revise delivery
schools (this could move to
• Increased number of
the district
contact points
Q3 if schools want to wait
program participation.
will have
in the
until new school year.)
• Increase in number of new
access to
communities
2021
users — need to get a
library
we serve to
Q2:
baseline first.
services.
expand
services to
more patrons
in and outside
of schools.
• Compile data and
information, assess results of
first year pilot. Final Go or No
Go for
expanding/halting/changing.
• Increased number of
school deposit collections.
Community
Access:
• Increase
December 31, 2020
Evaluating and
Relations
Every
accessibility of
• At least 10% increase in
Updating the
and
individual
website.
unique website visitors and
www.mvlibrary.us
Marketing
and
• Increase
time spent on website
website.
community
who
contributes
to the
revenues of
the district
will have
patron use of
website.
• Maintain
meaningful
presence on
the internet.
(Data obtained through
Google Analytics).
• AA ADA Website
compliance (WCAG 2.0
standards).
35
access to
library
services.
Developing and
digital marketing
plan for social
media engagement
and advertising.
Community
Relations
and
Marketing
Access:
Every
individual
and
community
who
contributes
to the
revenues of
the district
will have
access to
library
services.
• Increase
awareness of
district
programs,
resources, and
activities.
• Increase
library service
use.
December 31, 2020
• 15% annual increase in
social media engagement
(followers, likes/reactions,
comments).
Utilize community
engagement
efforts of staff (via
the PopUp Library)
to develop a
constant
community
feedback loop.
Community
Relations
and
Marketing
Aspiration:
Create
programs
and services
that result in
changed
lives and a
better
community.
• Provide useful
and
meaningful
library services
to the district
communities.
Ongoing
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase of PopUp Library
presence at events.
Develop marketing
plan and use to
inform the public
Community
Relations
and
Marketing
Fiscal
Strength: An
emphasis on
economic
and
• Increase
awareness of
district
programs,
December 31, 2021
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
36
of the investment
value of the library.
population
forecasting
and taking
actions now
to prepare
for the
future.
resources, and
activities.
• Increase
library service
use.
• Support
building
communities.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase in positive public
perception of HPLD
Effective marketing
Community
Aspiration:
• Provide
December 31, 2021
• Targeted annual patron
of all patron-
Relations
Create
valuable and
satisfaction surveys and
focused Strategic
and
programs
useful library
patron -driven needs
Plan endeavors.
Marketing
and services
that result in
changed
lives and a
better
community.
services.
• Support
building
communities.
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increase focus on
marketing for programs
and events resulting from
the strategic plan.
Maintain a holds
Collection
Access:
• Provide
December 31, 2020
• Targeted annual patron
ratio of 4:1 for all
Resources
Every
valuable and
satisfaction surveys and
materials,
including ebooks.
individual
and
community
who
contributes
to the
revenues of
the district
will have
access to
useful library
services.
• Support
building
communities.
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increased circulation.
37
library
services.
Maintain a
turnaround time of
7 days or less for
items to arrive on
shelf after receipt.
Collection
Resources
Access:
Every
individual
and
community
who ,
contributes
to the
revenues of
the district
will have
access to
library
services.
• Provide
valuable and
useful library
services.
• Support
building
communities.
December 31, 2020
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Decrease in hold lag time.
Purchase materials
that support
literacy in all
forms.
Collection
Resources
Literacy:
Intensify our
efforts in
increasing
the levels of
literacy
throughout
the district.
• Provide
valuable and
useful library
services.
• Support
building
communities.
December 31, 2020
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
Maintain a steady
collection level by
following a one -in-
one -out
maintenance plan.
Collection
Resources
Literacy:
Intensify our
efforts in
increasing
the levels of
literacy
throughout
the district.
• Keep the
collection
well-
maintained,
current, and
useful.
December 31, 2020
• Increased circulation.
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Positive patron feedback.
38
Submit the
Finance
Fiscal
• Demonstrate
Submit report by June 30, 2020
• Receiving award for the
comprehensive
Strength: An
fiscal
eighteenth consecutive
annual financial
report to the
emphasis on
economic
accountability
and
Receive award by December 31,
2020
year.
• Implementing
Government
and
transparency
recommendations
Finance Officers
Association (GFOA)
certificate of
achievement for
excellence in
financial reporting
program.
population
forecasting
and taking
actions now
to prepare
for the
future.
in financial
reporting.
received.
Submit the 2020
budget to the
Finance
Fiscal
Strength: An
• Demonstrate
fiscal
Submit budget by January 31,
2020.
• Receiving the award.
GFOA
emphasis on
accountability
• Implementing
Distinguished
economic
and
recommendations received
Budget
and
transparency
in the 2021 budget
Presentation
Award Program.
population
forecasting
and taking
actions now
to prepare
for the
future.
in budgeting.
document.
Timely and
Finance
Fiscal
• Demonstrate
Monthly financial reports
• Publishing monthly
accurate financial
Strength: An
fiscal
published by the 20th of the
financial reports timely.
reporting.
emphasis on
economic
and
population
forecasting
and taking
actions now
to prepare
accountability
and
transparency
in financial
reporting.
following month.
• Number of audit
adjustments.
• Number of audit internal
control recommendations.
39
for the
future.
Effective allocation
of resources.
Finance
Fiscal
Strength: An
emphasis on
economic
and
population
forecasting
and taking
actions now
to prepare
for the
future.
• Demonstrate
stewardship
and
responsible
use of
taxpayer
resources.
Ongoing
• Budget to actual results.
• Results achieved by the
libraries and other
departments.
Efficient use of
resources.
Finance
Fiscal
Strength: An
emphasis on
economic
and
population
forecasting
and taking
actions now
to prepare
for the
future.
• Demonstrate
stewardship
and
responsible
use of
taxpayer
resources.
Ongoing
• Budget to actual results.
• Results achieved by the
libraries and other
departments.
Maintaining
adequate reserves
for sustainability.
Finance
Fiscal
Strength: An
emphasis on
economic
and
population
forecasting
and taking
• Ensure
financial
sustainability
of the district.
Ongoing
• TABOR (Colorado Taxpayer
Bill of Rights) emergency
reserve plus six to nine
months of operating
expenditures and planned
capital expenditures.
40
actions now
to prepare
for the
future.
Incorporating
Human
Unity: Focus
• Providing job
Ongoing
• Employee job satisfaction
processes that
Resources
on building
enrichment
will be measured with
build leadership
trust in
and
survey data and compared
skills in employees
district
advancement
to benchmark reports from
at all levels.
leadership,
building
leaders, and
increasing
job
satisfaction.
opportunities
for employees.
• Strengthening
the human
resources of
the district.
trade associations.
• Employee job satisfaction
will be measured by
increases in positive
responses to specific
employee engagement
survey questions regarding
opportunities for
advancement, training, and
professional development.
• leadership skills
development will be
measured by participants
leadership readiness.
Develop a formal
Human
Unity: Focus
• Increase
December 31, 2020
• Participation by 10
staff volunteering
program.
Resources
on building
trust in
district
leadership,
building
leaders, and
increasing
job
satisfaction.
community
connections.
• Build
employee
morale.
• Support
building
communities.
employees.
• New partnerships with
community organizations.
• Increased employee
engagement.
41
Develop a Facilities
Master Plan that
allows the district,
working with the
local community,
Facilities
Access:
Every
individual
and
community
• Meet library
service needs
of the growing
population.
• Support
Ongoing
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
to determine the
who
building
new
most appropriate
physical presence
for that
community.
contributes
to the
revenues of
the district
will have
access to
library
services.
communities.
products/services/locations
and continued use of them.
Develop a
Facilities
Access:
• Meet library
December 31, 2021
• Targeted annual patron
prototype facility
Every
service needs
satisfaction surveys and
that can be
individual
of the growing
patron -driven needs
replicated in any
and
population.
assessment surveys.
community, yet
community
• Support
• Successful rollout of our
with the flexibility
who
building
new
that matches that
community's
particular need.
contributes
to the
revenues of
the district
will have
access to
library
services.
communities.
products/services/locations
and continued use of them.
• Completed design of the
prototype facility.
Use the Facilities
Facilities
Stewardship:
• Meet library
December 31, 2020
• Targeted annual patron
Master Plan to
Care for the
service needs
satisfaction surveys and
identify regular
facilities we
of the growing
patron -driven needs
upgrading of
district facilities.
have in a
way that
they will be
population.
assessment surveys.
• Successful rollout of our
new
42
the place
where
everyone
wants to be.
• Support
building
communities.
products/services/locations
and continued use of them.
Review and revise
the Facilities
Master Plan
annually to take
into account newly
identified needs.
Facilities
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Meet library
service needs
of the growing
population.
• Support
building
communities.
December 31, 2020
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Completion of annual
review.
Annual patron
satisfaction survey
intended to
determine current
level of satisfaction
and explore future
needs.
Facilities
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Meet library
service needs
of the growing
population.
• Support
building
communities.
December 31, 2019
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Increased positive patron
feedback.
Develop and build
a district wide
destination library
in the downtown
Greeley area.
Facilities
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
• Meet library
service needs
of the growing
population.
• Support
building
communities.
December 31, 2023
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Successful rollout of our
new
products/services/locations
and continued use of them.
43
everyone
wants to be.
• Completed construction of
library.
Create social
spaces in facilities
which encourage
interaction and
communication
between
generations and
across cultures.
Facilities
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Meet library
service needs
of the growing
population.
• Support
building
communities.
December 31, 2021
• Increased use of facilities
(gatecount).
• Targeted annual patron
satisfaction surveys and
patron -driven needs
assessment surveys.
• Positive patron feedback.
Analyze options
and identify best fit
technology
solutions. .
Information
Technology
and
Innovation
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Meet library
service needs
of the growing
population.
• Increase digital
literacy in the
district
communities.
Ongoing
• Monitor technology usage
to right -size the equipment
inventory to active use of
40% to 60% of available
time.
• Successful rollout of our
new
products/services/locations
and continued use of them.
Maintain the
technology
equipment of the
district.
Information
Technology
and
Innovation
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Meet library
service needs
of the growing
population.
Ongoing
• Monitor technology usage
to right -size the equipment
inventory to active use of
40% to 60% of available
time.
• Manage a 3 to 4 year
replacement cycle on
technology equipment to
keep equipment within the
warranty (supported)
period.
44
• Workorder response time
of 4 hours to 5 days
depending on how critical
the issue is.
Research and
analyze possible
solutions for
technology needs
and requests.
Information
Technology
and
Innovation
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Demonstrate
responsible
use of
taxpayer
resources by
identifying
cost effective
solutions for
the district.
Ongoing
• Successful rollout of our
new
products/services/locations
and continued use of them.
• Positive patron feedback.
Develop a
districtwide
volunteer program
to serve as the
basis of Friends
group (directly in
line with the
district's strategic
goal to establish a
volunteer network,
Friends group, and
advisory boards).
Foundation
Unity: Focus
on building
trust in
district
leadership,
building
leaders, and
increasing
job
satisfaction.
• Increase
community
involvement
and support of
the district.
• Support
building
communities.
December 31, 2022
• Increase in volunteers.
• Successful events using
volunteers.
• Increase in grants and
donations received.
Raise awareness of
and advocate for
the Foundation,
the district, and
the importance of
libraries.
Foundation
Unity: Focus
on building
trust in
district
leadership,
building
• Increase
community
involvement
and support of
the district.
December 31, 2022
• Increase in grants and
donations received
• Increase in volunteers
• Increase in use of library
services.
45
leaders, and
increasing
job
satisfaction.
• Support
building
communities.
Prepare the
Foundation to
move towards
major and
planned -giving by
developing an
annual fund and a
broad, enduring
base of supporters.
Foundation
Fiscal
Strength: An
emphasis on
economic
and
population
forecasting
and taking
actions now
to prepare
for the
future.
• Increase
community
involvement
and support of
the district.
December 31, 2022
• Increase in grants and
donations received.
• Increase in number of
donors.
Support the
development of a
Downtown Greeley
library and
Innovation Center
to benefit all of
Weld County and
Colorado (directly
in line with the
district's strategic
goals to create
these facilities).
Foundation
Stewardship:
Care for the
facilities we
have in a
way that
they will be
the place
where
everyone
wants to be.
• Meet library
service needs
of the growing
population.
December 31, 2023
• Completed construction of
new library.
Cultivate
relationships with
non-profit
partners, corporate
sponsors, funders,
Foundation
Literacy:
Intensify our
efforts in
increasing
the levels of
• Increase in
community
partnerships.
December 31, 2024
• Increased partnerships.
46
and community
stakeholders.
literacy
throughout
the district.
Continue to
Foundation
Aspiration:
• Provide library
December 31, 2021
• Targeted annual patron
expand Foundation
Create
services to the
satisfaction surveys and
programs and
programs
growing
patron -driven needs
Foundation-
and services
district
assessment surveys.
supported district
programs.
that result in
changed
lives and a
better
community.
population.
• Successful rollout of our
new
products/services/locations
and continued use of them.
Prepare staff and
Foundation
Unity: Focus
• Support
December 31, 2021
• Targeted annual patron
the board to lead
on building
building
satisfaction surveys and
the Foundation
trust in
communities.
patron -driven needs
towards strategic
district
• Provide library
assessment surveys.
goals.
leadership,
building
leaders, and
increasing
job
satisfaction.
services to the
growing
district
population.
• Successful rollout of our
new
products/services/locations
and continued use of them.
47
2020
District
Budget
High Plains Library District
Budgeted Revenue & Expenditures - General Fund
FY 2020
ESTIMATED RESOURCES
Beginning Fund Balance
Estimated Revenue
Property Tax
Other Revenue
Total Estimated Revenue
TOTAL ESTIMATED RESOURCES
ESTIMATED EXPENDITURES
Total Operating Expenses
Capital Outlay
Transfers Out - Debt Service/Capital Projects
Distribution to Member Libraries:
Northern Plains (Ault)
Eaton
Ft. Lupton
Hudson
Johnstown
Platteville
TOTAL EXPENDITURES
REVENUE OVER (UNDER) EXPENDITURES
Ending Fund Balance
DESIGNATION OF FUND BALANCE
Operating Reserve
Emergency Reserve
District -wide Development Reserve
Capital Improvement Reserve
TOTAL ENDING FUND BALANCE
2018ill
Actual
S 31,100,097
27,474,901
3,130,024
30.604,925
61.705.022
14,379,607
1,801,466
1,097,027
405.254
843,716
1,784,646
1.880.109
386,123
783,159
6.083,007
23.361.107
7,243,818
38,343,915
15,710,138
824.477
21,809,300
S 38,343.915
2019
Adopted
S 33,863,195
33,917,506
2,748,275
36,665.781
70,528,976
18,068,793
22,269,100
165,000
385.600
949,266
2,743,657
2,11 1,981
713,748
737,373
7.641,625
48,144,518
(11,478,737)
22,384,458
4,517,198
1,089,888
2,000,000
14,777,372
$ 22.384,458
2019
Estimated
S 38,343,915
33,368,682
3.007,759
36.376.441
74.720,356
17.780,319
4.459,800
130,000
385.600
949,266
2.813,657
2.111,981
713,748
737.373
7.711,625
30,081.744
6.294,697
44.638,612
4,445,080
1.065,000
39,128,532
$ 44.638,612
2020
Adopted
S 44,638,612
44.483,848
2,898.393
47,382.241
92.020,853
19,894,238
20,005.020
576.127
1,451.973
3,643.637
2,546.955
827.171
1.051.348
10,097.211
49,996.469
I (2.614.228)
42,024.384
4,973.560
1.41 1.318
2,000.000
33,639.506
S 42,024.384
2021
Planned
$ 42,024,384
40,035.464
2.035,000
42,070,464
84,094,848
20,076.668
3,402,000
633,740
1,597,170
4,008,001
2,801,651
909,888
1,156,483
11,106,933
34,585,601
7,484,863
49,509,247
5,019,167
1,255,064
43,235,016
$ 49,509,247
49
High Plains Library District
Budgeted Revenue - General Fund
FY 2020
TAXES
Property Taxes Weld Co.
Property Taxes Bculder Co.
Delinquent Taxes
Refunds/Abatemeits Taxes Weld Co.
Refunds/Abateme its Taxes Boulder Co.
Specific Ownership Taxes
TOTAL TAXES
OTHER REVENUE
Fines, & Fees
Earnings on Investments
Grants
Contributions - In Kind
Miscellaneous
TOTAL OTHER REVENUE
TOTAL REVENUE
2018
Actual
$ 26,987.600
487.301
40,430
2.128,161
29,643.492
85,288
738,244
67,111
70,790
961.433
$ 30.604, 925
2019
Adopted
$ 33,388.252
529,254
30,829
489
2,380.766
36,329,590
60.000
190.000
62,591
15.600
8,000
336.191
2019
Estimated
$ 32.859.428
509.254
30,829
489
2,100.000
35,500.000
60.000
700,000
62.591
15.600
38,250
876.441
$ 36, 665.781 $ 36.376, 441
50
2020
Adopted
43,928,824
555,024
553,086
6.988
2.000,000
47,043,922
60,000
190,000
72.519
7,800
8.000
338,319
2021
Planned
39.535.942
499.522
1.800, 000
41,835,464
65,000
100.000
60,000
10.000
235,000
S 47.382.241 S 42,070,464
High Plains Library District
Budgeted Expenditures - General Fund
FY 2020
OPERATING
Salaries and wages
Fringe benefits
Workers' compensation
Bank fees
Minor equipment/furniture <$5k
Janitorial supplies
Operating supplies
Bib processing supplies
Postage
Printing
Memberships
Public relations
Programs
Elec. - utilities
Water & sewer
Natural gas
Telephones
Disposal services
Professional contracts
Gasoline motor oil. lubricants
Repair maint.- bldg
Repair maint.- vehicles
Repair maint.- office equip.
Repair maint.- computer
Repair maint.- on-line comp
Repair maint.- other equip.
Tuition reimbursement
Travel & mileage
In-house training
Meetings
Out -of -house training & conferences
Treasurer's fee
Books
Newspapers/periodicals.
Ebooks
Compact discs
Software
DVD/BluRay
Other expense
Electronic resources
Platform Fees
Insurance
Rent contribution -in -kind
Equipment rentals
Lease / rental expense
TOTAL OPERATING
CAPITAL OUTLAY
Opening Day Collections
Equipment/turn over $5000
New Computers & Other Technology
Capital Improvements
TOTAL CAPITAL OUTLAY
TRANSFERS OUT
Transfers - Debt Service Fund
TOTAL TRANSFERS
TOTAL CAPITAL OUTLAY & TRANSFERS
Distribution to Member Libraries
2018
Actual
7,246,635
2,090,443
51.114
2,503
51,267
38,332
127,612
139,962
33.192
3,081
13,136
53,305
73,065
187,708
41,205
29.345
209.338
32,476
964.130
8,774
273,801
16,397
155,557
336,147
21.577
18.405
14,216
52,275
8.749
8,413
62,970
411,373
548,216
58.468
114,672
25,450
253,790
120,035
857
409.771
5.292
66.553
14.379,607
351,016
53,614
1.396,836
1.801.466
1,097,027
1,097,027
2,898,493
6.083.007
2019 I II 2019
Adopted Estimated
8.639.109
3,110,080
80,000
2.100
94.561
49.000
140.429
159,821
39,725
19,400
18,639
96,310
84,000
221.145
31,268
39.722
253,585
25.986
1.149,213
22.500
228.752
33,000
149.462
413.975
183.881
31.600
30.000
55.643
55.000
10,717
67.600
544,850
574,500
55,000
150,000
45,000
276.010
175.000
1.750
606.000
12.850
75.000
15,610
1.000
18,068.793
299.800
160.000
21.809.300
22,269,100
165.000
165,000
22,434,100
7.641.625
2020
Adopted
2021
Planned
8,639.109 9,412,825 9,789,338
3.110.080 3,388,618 3,524.162
40,000 87.000 88,000
1,900 2.100 2,100
80,000 98,612 53,282
42,000 47.000 47.000
115,000 159.218 146,973
120,000 205.636 205.636
35,000 36.622 36,983
12,000 20,800 19,900
18.639 20,239 20,034
75,000 110.900 82,875
84,000 120.000 114,000
218,000 240,850 248.875
47,000 37,836 36.632
40,000 43,137 44,244
210,000 253.585 240.515
32,000 27.802 28,051
1,150,000 1.300,285 1,238,231
12,000 20.500 18,500
230,000 478.900 228,900
12,000 18,500 30,500
125,000 150,862 148.496
410.000 353.075 391,375
183,881 135,895 135,895
22.000 237,600 226.100
20,000 40,000 40.000
60.000 63,214 51,408
40.000 76,000 76.000
7.500 9,570 8.756
65.000 101,800 101.800
540.000 701,500 771,650
574.500 598,000 585,000
55.000 46,500 46.500
150.000 100,000 100,000
45.000 45,000 45.000
276.010 320,232 320,232
175.000 175,000 175,000
1.750 5,375 5,375
606.000 484,000 484,000
12,850 18,850 25.350
70,500 92,000 93,000
15.600 7.800 -
1,000 1,000 1,000
17.780.319
299.800
160.000
4,000.000
4,459.800
130.000
130,000
4,589,800
7,711,625
19.894,238 20,076.668
265,800
155.000
19,584,220
255,000
3,147,000
20,005,020 3,402.000
20,005,020
3,402.000
10.097,211 11,106,933
TOTAL DIST TO MEMBER LIBRARIES
6.083,007
7,641,625
7,711.625
10, 097, 211 11,106, 933
TOTAL EXPENDITURES
23.361,107
48.144,518
30,081.744
49,996,469 34,585,601
Branches
Carbon
Centennial
Farr
Kersey
Lincoln
Park
Valley,'
Park
Erie
6110
Salaries
760,304
908,396
662,156
930,758
104,500
699,891
6112
Benefits
273,709
327.022
238.376
335,073
37,620
I 251,961
6136
Workers'
Compensation
Total Salaries & Benefits
1,034,013
1,235,418
900,532
1,265,831
142,120
951,852
6000
Distribution to member
libraries
6205
Bank
fees
_
6220
Minor equipment/Furniture
45k
30,500
8,430
7,250
7,150
5,400
12,132
6236
Janitorial
supplies
6249
Operating supplies
15,200
18,000
13,000
11,430
4,200
12,000
6250
Bib processing supplies
6310
Postage
-
133
100
100
104
100
6320
Printing
6340
Memberships
650
500
455
250
150
250
6345
Public relations
6358
Programs
_
6362
Electric
45,804
42,094
34,876
60,633
3,825
' 13,587
6364
Water & sewer
3,253
3,074
6,515
' 10,314
2,613
755
6365
Natural
gas
7,794
3,997
5,470
11,630
595
1,430
6367
Telephones
6369
Disposal
services
6,480
4,080
1,326
4,246
330
_
745
6379
Professional
contracts
11,000
53,988
1,160
59,724
6380
Gasoline,
motor oil, lubricants
6382
Repair maint.-
bldg
6384
Repair
maint.- vehicles
6385
Repair
maint.- office
equip.
500
200
2,000
6387
Repair, maint., replacement
/ computer
6388
Repair maint.- on-line
comp
6389
Repair maint.- other
equip.
10,000
-
13,100
6393
Tuition
reimbursement
6394
Travel
& mileage
4,025
1,150
5,200
522
447
440
6395
In -House
Training
6396 'Meetings
_
404
420
700
250
230
350
6397
Out -of -House Training & Conferences
6398
Treasurers fee
6410
Books
6425
Newspapers/periodicals
6430
Ebooks
6460
Compact discs
6480
Software
6490
DVD/BluRay
6495
Other expense
6496
Electronic
resources
6500
Platform
Fees
6510
Insurance
6520
Equipment
rental
6530
Lease / rental
expense
7,800
-
6952
Equip/furniture
- over $5000
-
5,800
6940
Improvement
to Buildings
-
6954
New Computers & other
technology
6985
Lease debt service
6986
Opening
Day Collection
r
j
1,169,123
1,371.784
975.424
1.392.416
168.014
1,055,365
6980
Capital
improvements
-
-
Total
1,169,123
1,371,784
975.424
1,392,416
168,014
1,055,365
52
Branches
Dist.
Mbr
To
Lib
2020
2021
kRiverside
Outreach
Admin
TOTAL
~ TOTAL
6110
Salaries
704.323
1,092,003
3,550,493
l
9,412,825
9,789,338
6112
Benefits
253,556
393,123
1,278,178
3.388,618
3.524,162
6136
Workers'
Compensation
87.000
87,000
88,000
Total
Salaries
& Benefits
957,879
1,485,126
4,915,671
L-
12.888,443
13.401.500
6000
Distribution
to member libraries
10,097,211
10,097,211
11,106,933
6205
Bank
fees
2,100
2,100
2,100
6220
Minor
equipment/Furniture
<$5k
9,250
5,000
13,500
98,612
53,282
6236
Janitorial
supplies
47,000
47,000
47,000
6249
Operating
supplies
12,200
11.500
61,688
159,218
146,973
6250
Bib
processing
supplies
205,636
205,636
205,636
6310
Postage
135
250
35.700
36.622
36,983
6320
Printing
20,800
20,800
19,900
6340
Memberships
400
1,100
16,484
20,239
20,034
6345
Public
relations
110,900
110,900
82,875
6358
Programs
120,000
120,000
114,000
6362
Electric
16,383
23,648
240,850
248,875
6364
Water
& sewer
6,754
4,558
37,836
36,632
6365
Natural
gas 1
6,838
5,383
43,137
44,244
6367
Telephones
253,585
253,585
240,515
6369
Disposal
services
2,234
8,361
27,802
28,051
6379
Professional
contracts
22,978
1,151,435
1,300,285
1,238,231
6380
Gasoline,
motor oil,
lubricants
13,500
7,000
20,500
18,500
6382
Repair
maint.-
bldg
478,900
478,900
228,900
6384
Repair
maint.-
vehicles
12,000
6,500
18,500
30,500
6385
Repair
maint.-
office
equip. 800
200
147,162
150,862
148,496
6387
Repair,
maint., replacement
/ computer{
_ 353,075
353,075
391,375
6388
Repair
maint.-
on-line
comp
135,895
135,895
135,895
6389
Repair
maint.-
other
equip.
214,500
T
2.37,600
226,100
6393
Tuition
reimbursement
r
r
40,000
40,000
40,000
6394
Travel
&
mileage
2,170
19,000
30,260
63,214
51,408
6395
In -House
Training
76,000
76,000
76,000
6396
Meetings
446
1,800
4,970
9,570
8,756
6397
Out
-of
-House
Training
& Conferences
101,800
101,800
101,800
6398
Treasurers
fee
701,500
701,500
771,650
6410
Books
598,000
598,000
585,000
6425
Newspapers/periodicals
46,500
46,500
46,500
64301 Ebooks
100,000
100,000
100,000
6460
Compact
discs
45,000
45,000
45,000
6480
Software
320,232
320,232
320,232
6490 I
DVD/BluRay
I 175,000
i
175,000
175,000
6495
Other
expense
5,375
5,375
5,375
6496
Electronic
resources
{
484,000
484,000
484,000
6500
Platform
Fees
18,850
18,850
25,350
6510
Insurance
92,000
92,000
93,000
6520
Equipment
rental
1,000
1,000
1,000
6530
Lease / rental
expense
-
7,800
-
6952
Equip/furniture
- over $5000
16,000
244,000
265.800
-
6940
Improvement
to Buildings
--�
-
6954
New
Computers
& other
technology
155,000
155,000
255,000
6985
Lease debt
service
-
-
-
-
6986
Opening
Day Collection
T
-
1,015,489
1,588,454
11,578,P68
10.097.211
30,412,249
31,438,601
19.584,220
19,584.220
3,147,000
6980
Capital
improvements
-
Total
1,015,489
1,588,454
31.163,188
t 10.097.211
49.996,469
34.585,601
53
Administration
50/51
01
02
03
53
54
55
kExec
Assoc
Community
Information
Human
Departments
Admin
BOT
Dir
Dir
Relations
Technology
Resources
6000
Tax
Distrbtn
- member
libraries
10.097,211
j
6136
Workers'
Compensation
87,000
6205
Bank
fees
6220
Minor equipment/furniture <$5k
1,000
50
6,200
1,250
-
6236
Janitorial
supplies
6249
Operating supplies
5,500
100
75
38,150
2,700
1,413
6250
Bib
processing supplies
6310
Postage
300
200
100
50
6320
Printing
18,800
-
6340
Memberships
300
360
500
2,675
1,390
6,414
6345
Public
relations
88,050
1
20,350
6358
Programs
120,000
-
6362
Electric
23,648
6364
Water and
sewer
4,558
6365
Natural
gas
5,383
6367
Telephones
I
1
253,585
6369
Disposal
services
7,861
4
500
6379
Professional
contracts
42.000
25.000
44,664
28,150
86,499
6380
Gasoline,
Motor Oil,
Lubricants
4,500
6382
Repair
maint.-
bldg
�
_
6384
Repair
maint.-
vehicles
4,000
6385
Repair
maint.-
office equip
147,162
r
6387
Repair,
maint.,
replacement
/ computer
•
353,075
6388
~
Repair
maint.-
online
comp
135,895
6389
Repair
maint.-
other equip.
T-
214,500
6393
Tuition
reimbursement
_
40,000
6394
Travel
&
mileage
2,600
1,500
2,3.58
1,250
4,462
1,400
6395
In -House
Training
:
76,000
6396
Meetings
2,000
600
220
500
150
1,000
6397
Out
-of
-House
Training&Conferences
500
300
101.000
6398
Treasurers
fee
701,500
6410
Books
6425
Newspapers/periodicals
I
6430
Ebooks
L
6460
Compact
discs _
6480 ,
Software
320,232
6490
Video/DVD
6495
Other
expense
5,000
6496
Electronic
resources
6500
Platform
Fees
6510
Insurance
92,000
6520
Equipment
rentals
6530
Lease /
rental
expense
-
Capital
Outlay
69521
jEquipmentover$5000
.
-
69401
Improvement
to Buildings
6954
!
New
Computers
& Other
Technology
-
95,000
6980
'Capital
improvements
-
:
-
6985
Lease debt
service
-
6986
Opening
Day Collection
DEPARTMENT
TOTAL
11
067,961
5,500
2,760
153,203
208,989
1,558
151
334,126
Administration
56
57
58
59
Facilities
Collection
2020
2021
Departments
Finance
Foundation
Services
Resources
Total
Total
6000
Tax
Distrbtn - member libraries
10,097,211
11,106,933
6136
Workers' Compensation
87,000
88,000
6205
Bank
fees
2,100
2,100
2,100
6220
Minor
equipment/furniture
<$5k
-
1,500
3,500
13,500
9,100
6236
~
Janitorial
supplies
47,000
47,000
47,000
6249
Operating
supplies
1 700
750
12,300
61,688
_ 50,813
6250
Bib
processing
supplies
205.636
205,636
205,636
6310
Postage
750
350
33.950
35,700
35,890
6320
Printing
2,000
20,800
. 19,900
6340
Memberships
1,035
1.810
1,500
500 1
16,484
16,579
6345
Public
relations
2,500
110,900
82,875
6358
Programs
120,000
114,000
6362
Electric
23,648
24,830
6364
Water
and
sewer
4,558
'
4,741
6365
Natural
gas
5,383
5,598
6367
Telephones
253,585
240,515
6369
Disposal
services
8,361
8,175
6379
Professional
contracts
64,000
-
N
427,520
433,602
1,151,435
1,138,14.
5
6380
Gasoline,
Motor
Oil,
Lubricants
2,500
7,000
2,500
6382
Repair
maint.-
bldg
478,900
478,900
228,900
6384
Repair
maint.-
vehicles
1
2,500
ti
6.500
I
2,500
6385
i
Repair
maint.-
office
equip
147,162n
145,026
6387
Repair,
maint.,
replacement
/ computer
353,075
391,375
6388
Repair
maint.-
online
comp
135,895
135,895
6389
Repair
maint.-
other
equip.
214,500
214,500
6393
Tuition
reimbursement
40,000
40,000
6394
Travel
& mileage
450
840
6,000
9,400
30,260
31,598
6395 .
In
-House
Training
76,000
76,000
6396
Meetings
-
500 T
4,970
5,270
6397
Out -of
-House
Training&Conferences
-
101,800
101,500
6398
Treasurers
fee
701,500
771,650
6410
,
Books
F
598,000
598,000
585,000
6425
Newspapers/periodicals
1
46,500
46,500
46,500
6430
Ebooks
•
100,000
100,000
100,000
6460 i
Compact discs
!
45,000
45,000
45,000
6480
Software
-
-
320,232
320,232
6490
Video/DVD
175,000
175,000
175.000
6495
Other
expense
375
-
5,375
:
5,375
6496
Electronic
resources
484,000
484,000
484,000_
6500
Platform Fees
18,850
18,850
25,350
6510
Insurance
92,000
93,000
6520
'Equipment
rentals
1,000
1,000
t 1,000
6530
Lease / rental
expense
-
-
Capital
Outlay
6952
Equipment
over $5000
44,000
200,000
244,000
6940
Improvement
to Buildings
6954
New Computers & Other Technology
60,000
155,000
255,000
6980
Capital
improvements
19,584,220
19,584,220
3,147,000
6985
Lease debt
service
-
-
6986
Opening
Day Collection
DEPARTMENT
TOTAL
69,035
8,625
20,596,640 1
2,426,738
36,431,728
20,630,001
55
WELD LIBRARY FINANCE CORPORATION
Debt Service Fund
Budget FY 2020
Beginning Fund Balance
Revenues:
Earnings on Investments
Other Sources:
Transfers In (General Fund)
Total Revenue
Expenditures:
Debt Service
COP's 2001 & 2006 Series
Principal
Interest
Cash Management Fee
Total Expenditures
Ending Fund Balance
Actual
2018
Estimated
2019
Adopted
2020
$ 957,200 $ 965,467 S
21,490
1,097,027
$2,075,717
$ 1.045,000
63,750
1,500
1,110,250
600
153,333
$1,119,400
$0
$ 1,080,000 $
32,400
7,000
1,119,400
$ 965,467 $
$
RESOLUTION TO ADOPT BUDGET
19-8
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH
FUND AND ADOPTING A BUDGET FOR THE HIGH PLAINS LIBRARY DISTRICT,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY 2020, AND ENDING ON THE LAST DAY OF DECEMBER 2020.
WHEREAS, the Board of Trustees of the High Plains Library District has appointed
Dr. Matthew Hortt, High Plains Library District Executive Director, to prepare and submit a
proposed budget to said governing body at the proper time; and
WHEREAS, Dr. Matthew Hortt has submitted a proposed budget to this governing
body for its consideration; and
WHEREAS, upon due and proper notice, published or posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place, a
public hearing was held on December 9, 2019, and interested taxpayers were given the
opportunity to file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the High Plains
Library District, Colorado:
Section 1. That estimated expenditures for each fund are as follows:
Section 2.
General Fund
Debt Service Fund
$49,996,469
That estimated revenues for each fund are as follows:
General Fund:
From unappropriated surpluses
From sources other than general
property tax
From the general property tax
levy
Debt Service
Total General Fund
$44,638,612
2,338,319
45.043.922
$92,020,85
57
Resolution to Adopt Budget
Page 2
High Plains Library District
Section 3. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the High Plains Library District for
the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the
Chairman, High Plains Library District Board of Trustees, and made a part of the public
records of the District.
ADOPTED, this 9th day of December, A.D., 2019.
Attest:
Chairman, Board of Trustees
Attest: .•
Secretary reasurer, Board o rustees
58
RESOLUTION TO APPROPRIATE SUMS OF MONEY
19-9
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS
FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSE
AS SET FORTH BELOW, FOR THE HIGH PLAINS LIBRARY DISTRICT,
COLORADO, FOR THE 2020 BUDGET YEAR.
WHEREAS, the Board of Trustees has adopted the annual budget In accordance
with the local Government Budget Law, on December 9, 2019 and
WHEREAS, the Library Board has made provision therein for revenues in an
amount equal to or greater than the total proposed expenditures as set forth in said
budget, and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the District.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the High
Plains Library District, Colorado:
That the following sums are hereby appropriated from the revenue.of each fund,
to each fund, for purposes stated:
General Fund:
Current Operating Expenses $19,894,238
Capital Outlay 20,005,020
Transfers (internal activities)
Distribution to Member Libraries 10,097,211
Total General Fund $49,996,469
Debt Service Fund:
Principal & Interest & Other $
ADOPTED, this 9th day of December, A.D., 2019.
ATTEST:
Chairman, Board of Trustees
ATTEST/
Secretary/Treasurer, Board of Trustees
59
RESOLUTION TO SET MILL LEVIES
19-10
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2019 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
HIGH PLAINS LIBRARY DISTRICT, COLORADO, FOR THE 2020 BUDGET
YEAR.
WHEREAS, the Board of Trustees of the High Plains Library District has
adopted the annual budget in accordance with the Local Government Budget
Law, on December 9, 2019, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $43,928,824
WHEREAS, the 2019 valuation for assessment for the High Plains Library
District as certified by the Weld County Assessor is $13,827,140,204
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
High Plains Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the High Plains Library District during the 2020 budget year, there is hereby
levied a tax of 3.177 mills upon each dollar of the total valuation for assessment
of all taxable property within the District for the year 2019.
Section 2: That the District Executive Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Weld County,
Colorado, the mill levies for the High Plains Library District as hereinabove
determined and set.
ADOPTED, this 9th day of December, A.D., 2019.
ATTEST:
Chairman, Board of Trustees
ATTEST: .
ecreta
ry reasurer, Board of Trustees
60
1050 County Tax Entity Code DOLA LGID/SID 62079/1
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners' of
On behalf of the
the
of the
WELD COUNTY , Colorado.
HIGH PLAINS LIBRARY
(taxing entity)A
Board of Trustees
(governing body)"
High Plains Library District
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $
assessed valuation of:
Note: If the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Area' the tax levies must be $ $13,827,140,204
calculated using the NET AV. The taxing entity's total (NETG assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
property tax revenue will be derived from the mill levy USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED
multiplied against the NET assessed valuation of; BY ASSESSOR NO LATER THAN DECEMBER I0
Submitted: 12/09/2019 for budget/fiscal year 2020
(YYYY)
(local govemment)C
$14,068,186,450
(GROSS' assessed valuation, Line 2 of the Certification of Valuation Form DLG 57E)
(no later than Dee. 15) (mm/dd/yyyy)
PURPOSE (see end notes for definitions and examples)
LEVY2
REVENUE
I. General Operating Expenses'
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest''
4. ContractualObligations'<
5. Capital Expenditures"
6. Refunds/Abatementsm
7. Other" (specify):
3.177 mills $ 43,928,824
> mills $ <
3.177
.04
mills
mills
mills
$ 43,928,824
$
$
mills $
mills $ 553,086
mills $
mills $
Contact person:
(print)
Signed:
Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the
f )lvision of Inca! Government (DIM. Room 521. 1313 Sherman Street. Denver. CO 80203. Ottestians? Coll DLG at_13031864-7720.
TOTAL. T Sum of General Operating
1 -+• I Subtotal and Lines 3 to 7 1
Natalie Wertz
3.217
mills
$ 44,481,910
Mare lien
N,t.I kWertztote ut.:at5I
Daytime
phone: ( ) (970) 506-8566
Title: Finance Manager
' If the taxing entity le boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's EMI certification of valuation).
61 DLG 70 (Rev.6/16)
Page 1 of 4
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
1. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
CONTRACTS":
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
N/A
N/A
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Page 2of4
62 DLO 70 (Rev.6/16)
RESOLUTION TO SET MILL LEVIES
19-11
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2019 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
HIGH PLAINS LIBRARY DISTRICT, COLORADO, FOR THE 2020 BUDGET
YEAR.
WHEREAS, the Board of Trustees of the High Plains Library District has
adopted the annual budget in accordance with the Local Government Budget
Law, on December 9, 2019, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $555,024
WHEREAS, the 2019 valuation for assessment for the High Plains Library
District as certified by the Boulder County Assessor is $174,700,765
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
High Plains Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the High Plains Library District during the 2020 budget year, there is hereby
levied a tax of 3.177 mills upon each dollar of the total valuation for assessment
of all taxable property within the District for the year 2019.
Section 2: That the District Executive Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Boulder
County, Colorado, the mill levies for the High Plains Library District as
hereinabove determined and set.
ADOPTED, this 9th day of December, A.D., 2019.
ATTEST:
Chairman, Board of Trustees
ATTES
ecretary/Treasurer, Board of Trustees
63
County Tax Entity Code
DOLA LGID/SID
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners1 of
On behalf of the
the
of the
Boulder County
, Colorado.
High Plains Library District
(taxing cntity)A
Board of Trustees
(governing body)e
High Plains Library District
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $
assessed valuation of:
Note: lithe assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) AreaF the tax levies must be $
calculated using the NET AV. The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 12/10/2019
(no later than Dec. 15) (mmlddlyyyy)
(local government)
174,700,765
(GROSS° assessed valuation, Line 2 of the Certification of Valuation Form DLG 57E)
174,700,765
(NETc assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED
BY ASSESSOR NO LATER THAN DECEMBER 10
for budget/fiscal year 2020
(yyyy)
PURPOSE (see end notes for definitions and examples)
1. General Operating Expenses"
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual ObligationsK
5, Capital Expenditures"
6. Refunds/Abatements"
7. Other" (specify):
LEVY2
REVENUE2
3.177 mills $ 555,024
> mills $ <
3.177
.04
mills
$ 555,024
mills $
mills $
mills $
mills $
6,988
mills $
mills $
TOTALSum of General Operating
: I Subtotal and Lines 3 to 7 I
3.217
mills
562,012
Contact person: Daytime
(print) Natalie Wertz phone: (970)
Signed: Title: Finance Manager
506-8566
Include one copy of this tax entity's completed form when filinttlfe local government's budget by January 31st, per 29-1-113 C.R.S., with the
nivtsian nt'Local Government (DWi._Room 521. 1313 Sherman Street Denver. CO 80203. Ouesttons? Call MG at (303) 564-7720.
t If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's FINAL certification of valuation).
Page I of 4
64
DLG 70 (Rev.6/16)
CERTIFICATION OF TAX LEVIES;continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACII BOND OR CONTRACT:
BONDS':
1. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
CONTRACTS':
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
N/A
N/A
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Page 2 of 4
65
DLG 70 (Rev,6/16)
LEASE -PURCHASE SUPPLEMENTAL SCHEDULE TO THE
ADOPTED BUDGET (29-1-103(3)(D), C.R.S.
BUDGET YEAR 2020
The Supplemental Schedule must present information separately for all lease -purchase
agreements involving real property and all lease purchase agreements for non -real
property.
I. REAL PROPERTY LEASE -PURCHASE AGREEMENTS:
Description of real Property Lease -Purchase:
Lease of Library Facilities: Year
Amount
2020 $
Total maximum payment liability for all Real Property
Lease Purchase Agreements over the entire terms of all
such agreements, including all optional renewal terms:
IL ALL LEASE -PURCHASE AGREEMENTS NOT INVOLVING REAL PROPERTY
Description of Lease -Purchase Item(s):
Description of Lease -Purchase Agreement(s):
Total amount to be expended for all Non -Real Property
Lease Purchase Agreements in Budget Year:
Year Amount
20
Total maximum payment liability for all Non -Real Property
Lease Purchase Agreements over the entire terms of all such
Agreements, including all optional renewal terms:
66
$
2020
Capital
Improvement
OVERVIEW OF CAPITAL IMPROVEMENT PROGRAM PROCESS
It is the practice of the High Plains Library District (HPLD) to develop, maintain, and revise
when necessary a continuing Capital Improvement Program (CIP). The CIP covers a five-
year planning horizon, identifying infrastructure and facility projects that the District plans to
undertake.
Defining a Capital Improvement
To be included in the CIP, projects need to meet one of the following criteria:
• Construction of a new District asset or expansion of an existing District -owned facility,
including preliminary planning and surveys, cost of land (if applicable), staff and contractual
services for design and construction, and related furnishings and equipment.
• Initial acquisition of a major equipment system, which will become a District asset that has a
cost of $10,000 or more and a useful life of at least three years.
• Major renovation or rehabilitation of an existing District -owned facility that requires an
expenditure of $10,000 or more and will extend the life of the original District asset.
Exceptions have been made for inclusion of a few projects that do not meet the above
criteria to make them more visible to the public and the HPLD Board of Trustees (BOT).
Steps from Submittal to Approval
The CIP process begins with the District's annual Budget kick-off meeting with all Directors
and Managers. The Directors and Managers are given the months of July and August to
develop their CIP requests and review future year requests based on their assessment of
needs. The 2020 - 2024 Program includes projects that are pay-as-you-go funded with
operating funds and allocation of fund balance. The Finance Department reviews all
requests for funding availability and reasonableness.
Summary of Expenditures and Funding
The approved five-year CIP for Fiscal Years 2020 through 2024 totals approximately $24.5
million. The 2020 budget includes funds to expand the Erie Library, construct a library /
innovation center in Greeley, and expand, remodel, and improve district -owned facilities.
Funding will be from 2020 revenue and the fund balance in the General Fund.
Impact on the Operating Budget
The completion of many projects is the beginning of recurring costs for the operating budget.
All projects included in the first year of the Capital Program are funded in the 2020
recommended budget. Projects included in the subsequent years (2021-2024) will be
approved by the BOT in concept only. The Program will be updated annually to address
specific needs as they arise or as the BOT goals and policies change.
Thus, it is important for the reader to understand that the District's BOT is not committing
funds for any projects beyond the 2020 year.
68
Capital Improvement Program
Location/Item Description
2020
2021
2022
2023
2024
Carbon Valley
Storytime Room
Regional
Expansion
Lib :.
$ 30,000
,
-
Shades
Sails
for Amphitheater
$ 29,176
Green room
/
recording
studio
$ 17,000
Staff
Room
Doors
$ 10,840
BCP-1
and
2
boiler circulating
in line
pumps
$ 12.000
c
__
ial
Park
Library
Total
WSt
$ 99,016
$ -
$ -
$ -
$ -
CP
Lighting
Updgrade
$ 7,500
CP
Ask
Here
Desk
3rd
station
$ 6,500
CP
Garage
Ramps
$ 13,500
}
Staff
Room
Doors
$ 10,840
RTU
4
and
RTU
5
$ 24,000
I
Condensing
Unit
1
and
2
$
8,000
DHW1
and
DHWP1
-
hot water heater
and
recirculation
pump
$ 14,000
•
Insulate
exposed
ductwork
on roof
$ 61,000
1
Expand
/Repair/Reseal/Repaint
parking
lot
$ 100.000
P-2
Hot
water
system
pump
16,000
istrict
New
Tech
Support
Eqpt
(Computer,
Services
Total
Phone,
Server...)
$ 245,340
1$ 45,000
$ -
$ 205,000
$ 16,000
$ 30,000
$ -
$ 30,000
$ -
$ 30,000
Repair.
replacement
&
new equipment
$
-
$ -
$ 70,000
$ 70,000
$ 70.000
Repair,
replacement
&
new equipment
Collection
Resources
$ 60,000
Self
-check
machines
Collection
Resources
$ 200,000
Bookdrops
$ 16,000
DSS
Water
Heater
$ 8.000
DSS
RTU
5,
6,7,
and
8
$ 56,000
Facilities
Truck
$ 44,000
Carpet
replacement
$ 50,000
DHWP-1
Domestic
hot
water recirculation
pump
$ 2,000
CU1
Condensing
Unit
$ 8,000
Repair/ReseaVRepaint
parking
lot
$ 11,000
Special
projects
(Facilities)
$ 10,000
$ 65,000
S 10,000
$ 10,000
$ 10,000
Special
projects
(T)
_
$ 50,000
$ 50,000
$ 50.000
$ 50,000
$ 50,000
rie
Community
Library
Total
S 436,000
$ 380,000
$ 160,000
S 224.000
$ 160,000
Remodel/Addition/Parking_lot
expansion
and repair
$ 5,000,000
BCP-1
and
2
Boiler
circulating
in
line
pump
$ 8,000
HWP-1
and
2 Heatinc
coil in line
Dump
$ 4,000
RTU-1
and
2
S 474.024
Farr
Blinds
Regional
Library
Total
S 5,012,000
$ 18,473
S -
S 474,024
$ -
allaila
$ -
Ergo
carts
for
sorter
$ 5,800
I _
Motion
Light
/ Exhaust
Fan Sensors
-
$ -
LED
light
fixture
upgrades
$ 5,000
DHW1
and
DHWP1
-
hot water
heater
and
recirculation
pump
$ 14,000
CU1
Condensing
Unit
$ 4,000
Meeting
Room
Carpet
$ 7.391
—
2
Pumps
for
hot water system
$ 32,000
3
Exhaust fans
S 7,400
-
HVAC
"4
-rside
for
'
Green
• = and Cultural
,
Room / storytime
Total
Center
room
$ 54,664
$ 12,000
$ -
�_...
-
$ -
-
$ 39,400
$
Painting
$ 22.000
Library Buildings,
Total
PC Centers, and
Facilities
$ 12,000
S 22,000
S _ -
-
$ -
$ -
Greeley
Library and Innovation
Center
$ 10,000,000
Kersey
Library
$ 1,296,000
Grover Facility
$ 350,000
_
Mead
Library
$ 2,000,000
$ 3,000,000
PC Centers /
Mini -branches
$ 500.000
Total
$ 14,146,000
S 3.000,000
S -
$ -
S -
Grand
Total
$ 20.005,020
$ 3,402,000
$ 650,024
$ 263.400
S 160,000
69
Capital Improvement Program
1
Equip/furniture
> $5k:
Facitilites
Vehicle
$ 44,000
Self
-check
machines
Collection
Resources
$ 200,000
Ergo
carts
for
sorter
$ 5,800
Bookdrops
•
$ 16,000
Sub total
$ 265,800
New
Computers
& Other Technology:
IT
projects
$ 50,000
Repair,
replacement
& new equipment
$ 45,000
Repair,
replacement
& new equipment
Collection
Resources
$ 60,000
Sub total
$ 155,000
Capital
Improvements:
Greeley
Library
and Innovation
Center
$ 10,000,000
Erie expansion
and remodel
$ 5,000,000
Kersey
Library
$ 1,296,000
Grover
Library
$ 350,000
Mead
Library
$ 2,000,000
Mini
-branches
$ 500,000
Erie improvements
$ 12,000
Carbon
Valley
improvements
$ 99,016
Farr improvements
$ _ 48,864
DSS improvements
$ 21,000
Centennial
Park
improvements
$ 245,340
Riverside
improvements
$ 12,000
Sub total
$ 19,584,220
Total Capital outlay
$ 20,005,020
Equip/furniture
> $5k
$ 265,800
New
Computers
& Other
Technology
$ 155,000
Capital
Improvements
$ 19,584,220
S 20.005.020
• Equip/furniture > $5k
a New Computers & Other Technology
, Capital Improvements
1
70
2020
Department
Budgets
01-xxxx-50-01
Board
of
Trustees
Expense
Account
- Actual
.2018
I YTD
6130119
Budget
2019
Adopted
2020
Planned
2021
6220 •
Minor
Equipment/Furniture
<$5k
6221
•
E -book
Readers
6236
•
Janitorial
supplies
6249
•
Operating
supplies
1,762
' 242
100
6250
•
Bib
Processing
Supplies
6310
•
Postage
6320
•
Printing
6340
•
Memberships
350
300
300
: 300
6345
•
Public
Relations
1
t
6358
•
Programs
t
6362
•
Electric
6364
•
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385 • Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
2,000
2,600
2,600
6394
• Travel
and
Mileage
4,901
1,398
6396 •
Meetings
2,589
1,197
2.500
2,000
2,100
500
500
500
6397 •
Out
-of
-House
Training
& Conferences
1.305
6480
•
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940 •
Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
'6954 •
New
Computers
& other
technology
Total
10.907
2,837
5,300
5.500
5.500
72
[01-xxxx-50-02
Executive
Director
Expense
Account
Actual
2018
YTD
6/30/19
Budget
2019
Adopted
2020
Planned
2021
6220 •
Minor
Equipment/Furniture
<35k
150
6221
•
E -book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
109
219
6250 •
Bib
Processing
Supplies
6310
•
Postage
6320 •
Printing
6340
•
Memberships
69
323
360
360
360
6345
•
Public
Relations
,
6358 •
Programs
6362 •
Electric
6364
•
Water
and
sewer
6365 -
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
- on-line
computer
6389 -
Repair
maint.
- other
equipment
6394 - Travel
and
Mileage
1,825
2,581
1,500
1,500
2,000
6396 •
Meetings
152
16
600
_
600
__
600
6397 •
Out
-of
-House
Training
& Conferences
300
300
300
6480
• Software
6495
•
Other
Expense
6510
•
Insurance
1
6520 •
Equipment
Rentals
6940 •
Improvement
to Buildings
6952 •
Equip/furniture-over
$5000
6954 .
New
Computers
& other
technology
Total
2,155
3,139
2,760
2,760
3,410
73
101
-xxxx-50-03 Associate
Directors
Expense
Account
Actual
2018
YTD
6/30/19
Budget
2019
Adopted
2020
Planned
2021
50
50
100
6220 •
Minor
Equipment/Furniture
<$5k
6236 •
Janitorial
supplies
6249
•
Operating
supplies
75
75
225
6250 -
Bib
Processing
Supplies
6310
•
Postage
6320 •
Printing
i
6340 •
Memberships
435
515
500
500
6345 •
Public
Relations
6358 •
Programs
(36)
4
120,000
114,000
6362 -
Electric
6364
• Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
436
25,000
30,000
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394
- Travel
and
Mileage
556
571
1,335
2,358
2,358
6396 •
Meetings
494
75
220
220
6397 •
Out
-of
-House
Training
& Conferences
6480 -
Software
6495 •
Other
Expense
750
118
1,500
5,000
5,000
6510
•
Insurance
6520 •
Equipment
Rentals
6940 •
Improvement
to Buildings
6952 •
Equip/furniture-over
$5000•
6954 -
New
Computers
& other
technology
Total
2,635
693
3,550
153,203
152,403
74
01-xxxx-10-00
Centennial
Park
Expense
Account
Actual
2018
YTD
6130119
Budget
2019
I Adopted
2020
I
Planned
2021
6220 • Minor
Equipment/Furniture
<$5k
11.583
10.604
5,600
8,430
6,100
6221
•
E -book
Readers
6236
•
Janitorial
supplies
6249
•
Operating
supplies
17,457
4,727
16,081
18,000
18,000
6250
•
Bib
Processing
Supplies
6310
•
Postage
136
170
133
133
6320
•
Printing
7
6340
•
Memberships
366
50_4_
450
500
500
6345
•
Public
Relations
6358
•
Programs
6362
•
Electric
35.788
13,855
40,708
42,094
44,198
6364
•
Water
and
sewer
3,508
888
2,989
3,074
3,197
6365
•
Natural
gas
2,706
2,061
3,853
3,997
4,157
6367
•
Phones
6369
•
Disposal
Services
4,951
3,542
3,797
4,080
4,244
6379
•
Professional
Contracts
53,988
6380
•
Gasoline,
Motor
Oil,
Lubricants
6382
•
Repair
maint.
-
building
6384
•
Repair
maint.
- vehicles
6385 •
Repair
maint.
- office
equipment
3,495
500
500
500
6387 • Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
- on-line
computer
6389 •
Repair
maint.
- other
equipment
766
999
1,150
1.150
6394
• Travel
and
Mileage
940
6395 • In
-House
Training
6396 -
Meetings
t 398
204
240
420
420
6397 •
Out
-of
-House
Training
& Conferences
6480
-
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6952 •
Equip/furniture-over
$5000
(3,031)
6,300
6954
•
New
Computers
& Other
Technology
6980 - Capital
improvements
Total
78,297
36,697
81,687
136,366
82.599
75
01-xxxx-15-00
Farr
Expense
Account
Actual
2018
Budget
2019
Adopted
2020
Planned
2021
6/30/19
YTD
6,169
6,920
7,150
1,000
6220 •
Minor
Equipment/Furniture
<$5K
5,127
6236 •
Janitorial
supplies
6249 •
O
�._
eratin
g
supplies
p
p
10,395
3,925
11,430
L 11,430
__
13,500
6250 •
Bib
Processing
Supplies
i
6310 •
Postage
74
1
100
�
100
100
6320 •
Printing
}
6340 •
Memberships
150
70
250
250
250
6345
•
Public
Relations
6358 •
Programs
f
6362 •
Electric
44,475
24,988
58,134
r 60,633
63,664
6364 •
Water
and
sewer
15,265
2,468
10,077
10,314
I 10,726
6365 •
Natural
gas
6,673
5,362
11,255
11,630
12,096
6367 •
Phones
6369 •
Disposal
Services
4,636
}
2,033
4,083
4,246
4.415
6379 •
Professional
C
Contracts
913
;
525
:
1,160
1,160
1,160
6380 •
Gasoline,
Motor
Oil,
Lubricants
,
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385
•
Repair
maint.
-
office
equipment
6387
•
Repair,
maint.,
replacement
/ computer
6388
•
Repair
maint.
-
on-line
computer
1
6389
•
Repair
maint.
-
other
equipment
6,216
11,600
13,100
11,600
6394
•
Travel
and
Mileage
247
413
522
522
522
6396 •
Meetings
161
70
300
250
250
6397 •
Out
-of
-House
Training
$ Conferences
6480 .
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940 • Improvement
to
Buildings
i
6952 •
Equip/furniture-over
$5000
5,800
6954
•
New Computers
&
Other
Technology
6980 - Capital
improvements
Total
94,332
46,023
115,831
126,585
119,283
76
01-xxxx-20-00
Carbon
Valley
Expense
Account
Actual
2018
YTD
6/30/19
I Budget
2019
Adopted
2020
I
Planned
2021
6220 •
Minor
Equipment/Furniture
<45k
1
1,775
2,261
8,320
30,500
6221
•
E -book
Readers
6224
- CVRL
Foundation
Purchases
6236 • Janitorial
supplies
6249
• Operating
supplies
15,726
3.844
_ 14,600
15,200 .
14,920_,
6250 •
Bib
Processing
Supplies
6310
•
Postage
100
6320 •
Printing
6340
•
Memberships
165
50
400
650
400
6345
• Public
Relations
6358 •
Programs
6362 • Electric
43,720
17,384
i 44,066
45,804
48,095
6364
• Water and sewer
7,683
2,167
3,045
t
3,253
3,383
6365 •
Natural
gas
8,171
5,745
7,392
7,794
8,106
6367 •
Phones
l
6369 •
Disposal
Services
8,129
2,755
6,260
6,480
6,740
6379 •
Professional
Contracts
10,828
884
17,420
11,000
16,420
6380 • Gasoline,
Motor Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Rpair maint.
- vehicles
6385 •
Repair
maint.
- office equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 • Repair
maint.
- on-line
computer
6389 •
Repair
maint.
- other
equipment
5,000
10,000
6394
and
Mileage
2,263
1.627
2,453
4,025
2.588
• Travel
6396 •
Meetings
796
313
444
404
760
6397 • Out
-of -House
& Conferences
Training
6480
• Software
6495
• Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 -
Equip/furniture-over
S5000
6954
•
New computers
& other
technology
6980 - Capital
improvements
6986 - Opening
Day Collection
109.256
37.030
109,400
'
135,110
101.512
Total
77
I
01-xxxx-30-00
Lincoln
Park
Actual
I
YID
Budget
I Adopted
I Planned
Expense
Account
2018
6/30/19
2019
2020
2021
6220 •
Minor
Equipment/Furniture
45k
2,362
5,035
12,221
12,132
12,282
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249
•
Operating
supplies
14,034
3,059
13,000
12,000
12,860
6250 •
Bib
Processing
Supplies
6310
•
Postage
36
142
100
120
6320 •
Printing
1
6340
•
Memberships
115
50
250 4
250
250
6345
•
Public
Relations
6358 •
Programs
H
6362 •
Electric
5,539
5,744
12,940
13,587
14,266
6364
• Water
and
sewer
1.09E
549
726
755
785
6365 •
Natural
gas
1.315
2.031
1,259
1,430
1,487
6367 •
Phones
6369 •
Disposal
Services
2,454
:
1,956
628
745
775
6379 •
Professional
Contracts
47.535
24,632
48,996
C 59,724
61,511
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
vehicles
6385
•
Repair
maint.
-
office
equipment
1,000
2,000
2,170
6387
•
Repair,
maint.,
replacement
/ computer
6388
•
Repair
maint.
-
on-line
computer
6389
•
Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
315
173
550
440
580
6396 •
Meetings
261
100
300
350
380
6397 •
Out
-of
-House
Training
&Conferences
393
6480 •
Software
6495 •
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6530 -
Lease
/
Rent
Expense
6952 •
Equip/furniture-over
$5000
6954
•
New
computers
and
other
technology
6980 - Capital
improvements
Total
75.455 43.329
92,012
103,513
107,466
78
(01
-xxxx-40-O0
Outreach
Expense
Account
Actual
2018
I YTD
6/30/19
Budget
2019
I
Adopted
2020
I
Planned
2021
6220 • Minor
Equipment/Furniture
<$5k
1,090
88
31,000
5,000
5,000
6236 • Janitorial
supplies
6249
• Operating
supplies
14,030
5,536
15,780
11,500
7,855
6250
•
Bib
Processing
Supplies
6310
•
Postage
56
1
250
250
250
6320
•
Printing
6340
•
Memberships
402
379
1,100
1,100
1,100
6345
•
Public
Relations
6358 •
Programs
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
19,898
23,803
22,978
20,995
6380 •
Gasoline,
Motor
Oil,
Lubricants
6,631
4,006
16,000
13,500
16,000
6382 •
Repair
maint.
-
building
6384 -
Repair
maint.
-
vehicles
16,397
4,283
26,000
12,000
28,000
6385 •
Repair
maint.
-
office
equipment
200
200
200
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint.
-
on-line
computer
i
6389 -
Repair
maint.
-
other
equipment
81
19,000
'
6,000
6394
•
Travel
and
Mileage
7,695
4,221
12,000
6396 •
Meetings
1,454
1
465
1,500
1,800
300
6397 •
Out
-of
-House
Training
& Conferences
6410
•
Books
6480
•
Software
6495 •
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940
•
Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
354,047
,
290,000
16,000_
6954
•
New
computers
& other
technology
6980 - Capital
improvements
Total
421,781
18,979
417,633
103,328
85,700
79
I 01-xxxx-71-O0
Erie
Expense
Account
Actual
2018
YTD
6/30/19
I Budget
2019
Adopted
2020
I
Planned
2021
6220 •
Minor
Equipment/Furniture
<$5k
7,769
5,800
7,250
12,000
6221
•
E
-book
Readers
6236 •
Janitorial
supplies
6249 •
Operating
supplies
13,652
5,202
10,300
13,000
12,500
6250 •
Bib
Processing
Supplies
6310
•
Postage
7
100
100
150
6320 •
Printing
I
6340
•
Memberships
1451
120
405
455
455
6345 •
Public
Relations
6358 •
Programs
I
6362 •
Electric
28,1141
10,052
;
29,322
34,876
36,620
6364
•
Water
and
sewer
7,742
1,935
3,545
6,515
6.776
6365 •
Natural
gas
3,634
2,660
4,570
5.470
5,688
�
6367 •
Phones
6369 •
Disposal
Services
2,149
586
1,279
1,326
1,379
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
t
6384
•
Repair
maint.
-
vehicles
6385 • Repair
maint.
••
office
equipment
6387 •
Repair,
maint.,
replacement
/
computer
6388 • Repair
maint.
-
on-line
computer
6389 • Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
5,148
4,125
L 2,750
5,200
6,000
6396 •
Meetings
1,131
140
700
700
700
6397 • Out
-of
-House
Training
& Conferences
,
6480
• Software
6495
• Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954 •
New
computers
& other
technology
6980 - Capital
improvements
Total
69,484
24,827
58,771
74,892
82,268
80
01-xxxx-72-00
Kersey
Library
Expense
Account
Actual
2018
YTD
6/30/19
Budget
2019
Adopted
2020
Planned
2021
6220
•
Minor
Equipment/Furniture
<$5k
73
I
5,400
5,400
1,000
6221
•
-book
Readers
E
6236 • Janitorial
supplies
6249
• Operating
supplies
284
78
3,400
4,200
4,325
6250 •
Bib
Processing
Supplies
6310 •
Postage
104
'
104
105
6320 •
Printing
6340 -
Memberships
100
150
100
6345
•
Public
Relations
6358 •
Programs
6362 • Electric
3,825
4,016
6364
• Water
and
sewer
F I
2,613
2,718
6365 •
Natural
gas
595
619
6367 •
Phones
6369 •
Disposal
Services
30
330 :
344
6379 •
Professional
Contracts
6380 • Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
.
maint.
- vehicles
Repair
6385 •
Repair
maint.
- office
equipment
200
200
200
6387 •
Repair,
maint.,
replacement
/ computer
6388 •
Repair
maint. - on-line
computer
6389 • Repair
maint.
- other
equipment
1_
6394
•
and
Mileage
794
274 .
___
-
800
447
.,__
800
Travel
6396 •
Meetings
f
230
230
230
6397 • Out
-of -House
&Conferences
Training
6480
• Software
6495 • Other
Expense
6510
• Insurance
6520
•
Equipment
Rentals
6530 •
Lease /
Rental
expense
15,600
7,800
6952
• Equip/furniture-over
$5000
6954
• New computers
and
other
technology
i
6980 - Capital
improvements
1,078
425
25,864
25,894
14,457
Total
81
01-xxxx-73-00
Riverside
Library
& Cultural
Center
Expense
Account
Actual
2018
YTD
6/30/19
I
Budget
2019
I Adopted
2020
I
Planned
2021
6220 -
Minor
Equipment/Furniture<$5k
6,677
6,850
9,250
6,800
6236 -
Janitorial
supplies
6249
•
Operating
supplies
12,020
3,071
12,200
12,200
12,200
6250 •
Bib
Processing
Supplies
6310
•
Postage
170
25
134
135
135
6320
-
Printing
6340
•
Memberships
346
422
400
400
400
6345
•
Public
Relations
6358 •
Programs
6362 •
Electric
11,
652
8,548
15,528
16,383
17,202
1-
6364
•
Water
and
sewer
2,104
422
6,713
6,754
7.024
6365 •
Natural
Gas
3,184
2,788
6,643
6.838
7,112
6367 -
Phones
6369 •
Disposal
Services
1,555
575
2,119
2,234
2,323
6379 •
Professional
Contracts
150
128
6380 •
Gasoline.
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
204
102
400
800
400
6387 •
Repair
maint.
-
computer
6388 •
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
6394 •
Travel
and
Mileage
1,774
1,129
2,200
2,170
2,170
6395 -
In
House
Training
6396 •
Meetings
402
161
448
446
446
6397 •
Out
of
House
Training
& Conferences
6410
-
Books
t
6480
•
Software
6495
•
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6952 •
Equip/furniture-over
$5000
6954
•
New
computers
and
other
technology
6980 - Capital
Improvements
Total
40,238
17,371
53,635
57,610
56,212
82
01-xxxx-50-51
Administration
Expense
Account
Actual
2018
YTD
6/30/19
I
Budget
2019
I Adopted
2020
I
Planned
2021
6136
- Workers
Compensation
15,214
63,655
80,000
87,000
f 88,000
6205 -
Bank
Service Charges
-4-
I
6220 •
Minor
Equipment/Furniture
<$5k
1,000
1,000
7 1,000
6236 • Janitorial
supplies
6249
• Operating supplies
6,373
4,795
5,500
5,500
5,500
6250 •
Bib
Processing Supplies
6310
•
Postage
64
5
300
300
300
6320 •
Printing
6340 •
Memberships
825
1,238
6362 •
Electric
18,420
10,510
20,447
23,648
24,830
6364
• Water
and
sewer
3,806
1,753
4,173
4,558
4,741
6365 •
Natural
gas
3,663
2,054
4,750
5,383
5,598
6367 • Phones
6369 •
Disposal
Services
8,187
3,261
7,540
7,861
l 8,175
6378 -
High
Plains
RLSS Courier
l
6379 •
Professional
Contracts
56,863
27,426
36,000
42,000
43,200
6380 • Gasoline,
Motor
Oil,
Lubricants
6382 -
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
- office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 • Repair maint. - on-line
computer
6389 •
Repair
maint.
- other
equipment
6394 •
Travel
and
Mileage
4,106
6395 -
In -House
Training
6396 •
Meetings
66
508
6397 • Out
-of
-House
Training
& Conferences
6398 -
fee
411,373
449,998_4_
544.850
701,500
Treasurer's
6410
-
Books
_l____771,650
6425
-
Periodicals
6480 • Software
6495 - Other
expense
107
10
6510
• Insurance
66,553
70,599
75,000
92,000
93,000
6520 •
Equipment
Rentals
6530 •
Lease /
Rental
expense
10
6952
6954
-
Equipment/furniture
Computers
& other
over
$5,000
technology
•
New
te-
i
6980 - Capital
improvements
t
18,447
70,000
6985 - Lease debt service
1
097 027
16,144
165,000
1,
711
094
651,956
1,0141570
970,750
1:0451994
Total
83
I 01-xxxx-50-53
Community
Relations
and
Marketing
Expense
Account
Actual
2018
I
YTD
6/30/19
I
Budget
2019
I Adopted
2020
I
Planned
2021
800
6220 • Minor
Equipment/Furniture
<$5k
124
3,650
6,200
6221
•
E -book
Readers
6236
•
Janitorial
supplies
1_
38,150
6249
•
Operating
supplies
7,301
1,261
20,850
27,800
6250
•
Bib
Processin
Supplies
6310
•
Postage
29
1
200
200
300
6320
•
Printing
3,081
3,254
17,400
18,800
17,900
6340
•
Memberships
1,298
1,062
2,225
2,675
2,780
6345
•
Public
Relations
41,474
,
42,596
79,224
88,050
69,825
6358
•
Programs
72,956
44,479
84,000
6362
• Electric
6364
• Water
and
sewer
6365
•
Natural
gas
6367
•
Phones
6369
•
Disposal
Services
15,293
39,450
a 44,664
14,664
6379
•
Professional
Contracts
28,474
6380
•
Gasoline,
Motor
Oil,
Lubricants
4,000
4,500
4,500
6382
•
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
4,500
4,000
4,000
6385
•
Repair
maint.
-
office
equipment
6387
•
Repair,
maint.,
replacement
/ comput
182
6388
•
Repair
maint.
-
on-line
computer
6389
•
Repair
maint.
-
other
equipment
6394
•
Travel
and
Mileage
967 .
475
1,250
1,250
1,700
6396 •
Meetings
, 228
87
500
500
500
6397 •
Out
-of
-House
Training
& Conferences
6480
•
Software
6495
•
Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 • Equip/furniture-over
$5000
_
6987 - Construction
- Graphics
Total
155,990
108,632
257,249
208,989
144,769
84
01-xxxx-50-54
- Information
Technology
and
Innovation
Expense
Account
Actual
2018
I YTD
6/30/19
I
Budget
2019
I Adopted
2020
Planned
2021
1,704
10,257
1,250
1,250
1,250
6220 •
Minor
Equipment/Furniture
<$5k
6240
-
Supplies
Resale
-
Flash
Drives
6249 •
Operating
supplies
2,333
1,802_
2,200
2,700
2,200
6250 •
Bib
Processing
Supplies
6310
•
Postage
14
100
100
100
6320
•
Printing
6340
•
Memberships
660
760
830
1,390
1,390
6345
•
Public
Relations
.
6358 -
Programs
6362 •
Electric
6364
•
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
209,338
137,290
253,585
253,585
1 240,515
6369 -
Disposal
Services
415
250
500
6379 •
Professional
Contracts
9,915
6,877
25,200
28,150
40,000
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
g
6384
•
Repair
maint.
-
bookmobile
6385 -
Repair
maint.
-
office
equipment
151,858
44,239
147,162
147,162
145,026
6387 •
Repair,
maint.,
replacement
/ computE
332,628
123,050
413,975
353,075
391,375
6388 •
Repair
maint.
-
on-line
computer
21,577
83,309
183.881
135.895
135,895
6389 •
Repair
maint.
-
other
equipment
12,108
6,478
15,000
214,500
214,500
6394
•
Travel
and
Mileage
3,718
1,697
3.575
4,462
3,000
6395 - In
-House
Training
6396 -
Meetings
178
---f-
77
150
150
150
6397 • Out
-of
-House
Training
& Conferences
4
6480
• Software
250,614
66,427
276,010
320,232
320,232
6495
• Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6952 •
Equip/furniture-over
$5000
4
6954
•
New
Computers
& other
technology
53,614
37,576
130.000
95,000
255,000
6980 •
Capital
Improvements
6985 •
Lease
t
-
Total
1,050,674
519,839
1,453.168
1,558,151
1.750,
633
85
Resources
01-xxxx-50-55
Human
Expense
Account
a.
Actual
2018
as
a
I YID
6/30/19
Budget
2019
I
Adopted
2020
I Planned
2021
800
1,500
6220
• Minor
Equipment/Furniture
<$5k
299
720
6221
•
E -book
Readers
6236
• Janitorial
supplies
6249
•
Operating
supplies
456i
696
L 1,313
1,413
1,313
6250
•
Bib
Processing
Supplies
,
i
6310
•
Postage
27
8
50
50
50
6320
•
Printing
603
6340
•
Memberships
6,252
428
1__
6,714
6,414
6,414
6345
•
Public
Relations
11,745
3,660
14,586
20,350
10,550
6358
•
Programs
145
6362
•
Electric
6364
•
Water
and
sewer
6365
•
Natural
gas
6367
•
Phones
6369
•
Disposal
Services
6379
•
Professional
Contracts
44,928
46,971
67,422
86,499
86,499
6380
•
Gasoline,
Motor
Oil,
Lubricants
6382
•
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
6385
•
Repair
maint.
-
office
equipment
6387
•
Repair,
maint.,
replacement
/ computer
6388
-
Repair
maint.
-
on-line
computer
6389
•
Repair
maint.
-
other
equipment
6393
-
Tuition
Reimbursement
14,216
is
30,000
40,000
40,000
7,395
6394
•
Travel
and
Mileage
2,475
3,000 _
1,400
3,250
771
20,689
55,000 76,000
76,000
6395
-
In
-House
Training
8,749
6396
•
Meetings
1,000
! 1,000
1,200
6397.
Out
-of
-House
Conference
&
Meeting
60,824
101,000
26,733
63,500
101,000
6480
•
Software
6495
•
Other
Expense
6510
• Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
Total
150,116
108,674
244.085
334,126
327,076
86
01-xxxx-50-56
Finance
Expense
Account
Actual
2018
Y1'b
6/30/19
Budget
2019
Adopted
2020
Planned
2021
6205 -Bank
Service
Charges
2,503
702
2,100
2,100
2,100
6220 •
Minor
Equipment/Furniture
<$5k
589
6221
•
E
-book
Readers
6236
•
Janitorial
supplies
6249
•
Operating
supplies
713
22
700
700
725
6250
•
Bib
Processing
Supplies
6310
•
Postage
1,129
306
750
750
765
6320
•
Printing
6340
•
Memberships
795
390
1,035
1,035
1,025
6345
•
Public
Relations
6358
•
Programs
6362
• Electric
6364
• Water
and
sewer
6365
•
Natural
gas
6367
•
Phones
6369
•
Disposal
Services
6379
•
Professional
Contracts
64,975
45,591
63.635
64.000
65,660
6380
•
Gasoline,
Motor
Oil,
Lubricants
6382
•
Repair
maint.
-
building
6384
•
Repair
maint.
- bookmobile
6385 •
Repair
maint.
- office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 -
Repair
maint.
- on-line
computer
6389 •
Repair
maint.
- other
equipment
288
325
404
450
450
6394 •
Travel
and
Mileage
6396 •
Meetings
38
Out
Training
Conferences
375
6397 •
-of
-House
&
6480
•
Software
6495 •
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
Total
71,405
47,336
68,624
69,035
70,725
87
01-xxxx-50-57
Foundation
Actual
YTD
Budget
I Adopted
I
Planned
Expense
Account
2018
6/30/19
2019
2020
2021
I
6220 • Minor
Equipment/Furniture
<$5k
6221
•
E -book
Readers
6236 • Janitorial
supplies
1
6249 • Operating
supplies
788
500
750
750
6250 • Bib
Processing
Supplies
6310
•
Postage
175
35
500
350 I
350
6320 •
Printing
1
2,000
2,000
6340
•
Memberships
290
33
_i_2,000
2,305
1,810
1,810
6345
•
Public
Relations
85
70
2,500
2,500
2,500
6358 •
Programs
6362 •
Electric
6364 •
Water
and
sewer
6365 •
Natural
gas
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
6380 •
Gasoline,
Motor
Oil,
Lubricants
6382 •
Repair
maint.
-
building
6384 •
Repair
maint.
-
bookmobile
6385 •
Repair
maint.
-
office
equipment
6387 •
Repair,
maint.,
replacement
/ computer
6388 -
Repair
maint.
- on-line
computer
6389 •
Repair
maint.
- other
equipment
364
269
1,680
840
840
6394
•
Travel
and
Mileage
6395 - In
-House
Training
6396 •
Meetings
I
1,430
74
3,300
6397 •
Out
-of
-House
Training
& Conferences
6480
•
Software
250
375 375
6495 •
Other
Expense
6510
•
Insurance
6520 •
Equipment
Rentals
'
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
Total
1,776
407
14,465
8,625
8,625
88
01-xxxx-50-58
Facilities
Services
Expense
Account
Actual
2018
YTD
6/30/19
Budget
2019
I
Adopted
2020
I
Planned
2021
6220 .
Minor
Equipment/Furniture
<$5k
225
150
1,500
1,500
1,500
6221 •
E -book
Readers
6236 •
Janitorial
supplies
38,332
19.820
49,000
47,000
47,000
6249 •
Operating
supplies
6250 •
Bib
Processing
Supplies
6310
•
Postage
6320 •
Printing
6340 •
Memberships
379
500
1.500
1,500
6345
•
Public
Relations
6358 •
Programs
6362 •
Electric
_
6364
•
Water
and
sewer
6365 k
Natural
gas
_
6367 •
Phones
6369 •
Disposal
Services
6379 •
Professional
Contracts
339,092
206,062
373,700
427,520
417,520
6380 •
Gasoline,
Motor
Oil,
Lubricants
2.143
721
2,500
2,500
2,500
6382 •
Repair
maint.
-
building
262216
120,342
T
228,752
478,900
228,900
6383 •
Repair
maint.
-
grounds
11,585
1,103
6384 •
Repair
maint.
-
vehicles
2,500
2,500
2,500
6385 •
Repair
maint.
-
office
equipment
9
6387 •
Repair,
maint.,
replacement
/ compute
3,279
6388 -
Repair
maint.
-
on-line
computer
6389 •
Repair
maint.
-
other
equipment
1,732
6394
•
Travel
and
Mileage
6,609
2.930
6,000
6.000
6,000
6396 •
Meetings
6397 •
Out
-of
-House
Training
& Conferences
6480 •
Software
6495 •
Other
Expense
6510
• Insurance
6520 • Equipment
Rentals
1,000
1,000
1,000
6940
• Improvement
to
Buildings
514
6952 •
Equip/furniture-over
$5000
3,500
44,000
5,000
6954 •
New
Computers
& other
technology
6980 • Capital
Improvements
1, 378,390
1,255, 616
21,739, 300
19,584.220
3,147,
000
Total
2,042,250
1.608,999
22,408,252
20.596.640
3,860.420
89
01-xxxx-50-59
Collection
Resources
Expense
Account
Actual
2018
I
YTD
6/30/19
Budget
2019
I Adopted
2020
I
Planned
2021
6220
• Minor
Equipment/Furniture
<$5k
2,067
3,500
3,500
3,500
,
6221
• E -book
Readers
6236
• Janitorial
supplies
6249
• Operating
supplies
10,178
921
12,500
12,300
12,300
6250
•
Bib
Processing
Supplies
139,962
52,149
159,821
205,636
205,636
6310
•
Postage
31,276
16,948
36,825
33,950
34,025
6320
•
Printing
116
6340
•
Memberships
220
500
500
500
6345
•
Public
Relations
6358
-
Programs
6362
•
Electric
6364
•
Water
and
sewer
6365
•
Natu
ragas
6367
•
Phones
6369
•
Disposal
Services
6379
•
Professional
Contracts
340.123
251,351
452,427
433,602
440.602
6380
•
Gasoline,
Motor
Oil,
Lubricants
6382
•
Repair
maint.
-
building
6384
•
Repair
maint.
-
bookmobile
i
6385
•
Repair
maint.
-
office
equipment
6387
•
Repair,
maint.,
replacement
/ computE
57
6388
•
Repair
maint.
-
on-line
computer
6389
•
Repair
maint.
-
other
equipment
6394
• Travel
and
Mileage
7,290
1,000
12,625
9,400
9,400
6396
•
Meetings
65
35
300
500
500
6397
-
Out
-of
-House
Training
& Conferences
245,369
574,500
598,000
585,000
6410
-
Books
547,960
6425
-
Newspapers
&
Periodicals
58,468
27,819
55,000
46,500
46,500
46,483
150,000
i
100,000
100,000
6430
-
Ebooks
114,672
16460
-
Compact
Discs
25,450
12,732
45,000
45,000
45,000
6480
•
Software
1,240
4,
985
6490
-
DVD/BluRay
120,035
45,763
175,000
175,000
175,000
6495
•
Other
Expense
6496
-
Electronic
resources
409,771
304,729
606,000
484,000
484,000
6500
•
Platform
Fees
5,292
11,600
12,850
r
18,850 25,350
6510
• Insurance
6520 •
Equipment
Rentals
6940
• Improvement
to
Buildings
6952 •
Equip/furniture-over
$5000
200,000
6954 •
New
Computers
& other
technology
30,000
60.000
6986 - Opening
Day Collection
1,022,220
2,326,848
2,426.738 2,167,313
Total
1,813,906
90
2020
Budget String
Coding
Budget String Coding - Numeric Sort
The following format is used for coding expenses for purchase order requisitions and for future
budgeting:
Fund
Expense Location Department Project
00 - 0000 - 00 - 00 - ❑❑❑❑
Definitions:
• Fund: A fiscal and accounting entity with a set of accounts recording revenues and
expenditures of the entity.
• Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to
benefit the current fiscal period.
• Location: Various branch location or member library designations associated with a two -
digit code.
• Department: A two -digit code associated with District Support Services departments.
• Project: A four -digit code associated with special expenditure categories.
Coding Examples
Example One: 01-6220-50-51
01=General Fund 6220=Minor Equipment 50=District Support Services 51=Administration
Example Two: 01-6249-10-00
01=General Fund 6249=Operating Supplies 10=Centennial Park 00=No Department
Example Three*: 01-6358-10-00-1001
01=General Fund 6358=Programs 10=Centennial Park 00=No Department
1010=Centennial Park Programs
*In most instances you will not need to code for projects unless you have expenses specifically related to
an item on the project list.
92
Schedule of Budget Codes
Fund
Expense Location
00 - 0000 - ❑❑-
Location Codes
10 Centennial Park
15 Farr
20 Carbon Valley
30 Lincoln Park
40 Bookmobile
50 District Support Services
70 Ault (Northern Plains)
71 Erie
72 Kersey Library
73 Riverside Library & Cultural Center
75 Eaton
80 Fort Lupton
85 Hudson
90 Johnstown (Glenn A. Jones)
95 Platteville
00 High Plains Library District
Department Project
❑❑ - ❑❑❑❑
Department Codes
00 None
01 Board of Trustees
02 Executive Director
03 Associate Director
51 Administration
53 Public Information
54 Information Technology
55 Human Resources
56 Finance
57 Foundation
58 Facility Services
59 Collection Resources
65 Virtual Library
Program/Professional Contracts/Proiect Codes
Programs
1010 Centennial Park
1015 Farr
1020 Carbon Valley
1030 Lincoln Park
1071 Erie
1072 Kersey
1073 Riverside Library & Cultural Center
8001 Outreach
Projects
2012 Riverside Library & Cultural Ctr.
2013 Lincoln Park
2014 Energy Performance
3513 Interlibrary Loan system
8501 Spell Grant
93
Professional Contracts
5010 Centennial Park
5015 Farr
5020 Carbon Valley
5030 Lincoln Park
5071 Erie
5072 Kersey
5073 Riverside Library & Cultural Ctr.
8002 Outreach
6000 Tax Distribution to Member Libraries
6010 Contingency / An amount budgeted for
expenditures that cannot be foreseen and planned
for in the budget process because of an
occurrence of an unusual or extraordinary event.
6105 Third Party Health Insurance Payment /
Insurance payment for COBRA insurance
coverage.
6110 Salaries /Wages paid to employees who are
employed by the District.
6112 Life/Disability Insurance / Premium paid for
short-term and long-term, life and disability
insurance coverage.
6136 Worker's Compensation / Premium paid for
worker's compensation insurance policy to provide
medical care to employees in the case of a work
related accident.
6137 Dental Insurance / Premium paid for dental
insurance coverage as elected by employees.
6138 Medical Insurance / Premium paid for
medical insurance coverage as elected
by employees.
6139 Vision Insurance / Premium paid for vision
insurance coverage as elected by employees.
6140 Social Security / Social Security taxes paid
by the District on the employees' behalf.
6144 Retirement/401A/457 Expense / Employee
paid contribution to the 401A mandatory and 457
elective retirement plan.
6145 Legal Shield / Employee paid Legal
Services.
6146 Medicare I Federal withholding contribution
as part of social security program.
6148 Federal Unemployment Taxes / Amounts
paid by the District to provide unemployment
compensation benefits for employees.
6149 State Unemployment Taxes I Amounts paid
by the District to provide unemployment
compensation benefits for employees.
6200 Retirement — Employer Contribution /
Amount paid by District to match employees'
contribution to the 401A retirement plan.
6203 Fees --- Other / Miscellaneous fees.
6205 Bank Services Charges / Fees paid for bank
services.
94
6220 Minor Equipment / Items costing less than
$5000, such as VCRs, projectors, televisions,
display units and typewriters.
6221 E Readers / Kindle Fires and (Pads.
6224 Foundation Purchases / Items purchased
by the District that the Foundation has approved for
funding.
6236 Janitorial Supplies / Items used to clean
and supply facilities, such as floor finish, stain
remover, toilet tissue, paper towels, hand soap,
and vacuum bags.
6249 Operating Supplies / Items such as pens,
paper, tape, scissors, desk accessories, binders,
paper clips, security cases, seasonal decorations,
break room supplies, and craft supplies. Items
costing $100 and less.
6250 Tech Processing Supplies / Items
purchased for processing library collection items.
6310 Postage / Mailing costs for sending letters
and packages.
6320 Printing / Printing and copying of materials
for internal or external use.
6340 Memberships / Payment of membership
dues to professional organizations.
6345 Public Relations / Advertising expenses,
including recruitment ads, newspaper publications
and promotional items.
6358 Programs / Expenditures to promote and
conduct programs such as Summer Reading,
National Library Week and Children's Read Week.
May include prizes, arts and crafts, supplies,
decorations and refreshments.
6362 Electric / Expenditures for electrical services
provided by a public utility company.
6364 Water and Sewer / Expenditures for services
provided by public or private companies.
6365 Natural Gas / Expenditures for natural gas
services provided by a public utility company.
6367 Phones / Phone service charges paid to a
private utility company, including cell phones and
networking line connections.
6369 Disposal Services / Pick up and removal of
waste and recyclable materials.
6379 Professional Contracts / Payment for
services rendered by outside contractors
(organizations or individuals).
6380 Gasoline, Motor Oil, Lubricants / Expenses
for fuel and lubricants to operate District vehicles.
6382 Repair & Maintenance -Buildings / Materials
and supplies for the repair and maintenance of
District buildings. Includes light bulbs, paint,
lumber, and hardware supplies.
6384 Repair & Maintenance-Vehicies / Repair
and maintenance costs for District vehicles.
6385 Repair & Maintenance -Office Equipment /
Services, supplies and maintenance
agreements purchased to repair and maintain
office equipment, such as copy machines,
microfiche reader/printers and fax machines.
6387 Repair, Maintenance, Replacement -
Computer / Services, supplies and maintenance
agreements purchased to repair and maintain
computer equipment, such as monitors, central
processing units and printers. Also includes cost of
replacement computers.
6388 Repair & Maintenance -On-line Computer /
Cost of upkeep for the Dynix Horizon system.
6389 Repair & Maintenance -Other Equipment /
Services, supplies and maintenance agreements
purchased to repair and maintain any equipment
that is not otherwise classified.
6393 Tuition Reimbursement i Reimbursement
for classes taken by those employees continuing
their education.
6394 Travel & Mileage / Reimbursement for
mileage, parking, meals, and incidental
expenses incurred by a District employee when
conducting District business. This does not
include expenses incurred for conferences and
training.
6395 In -House Training / Costs of in-house
classes and seminars for staff needs.
6396 Meetings / Incidental expenses incurred
when hosting or attending meetings.
6397 Out -of -House Training & Conferences /
Expenses incurred for conference attendance, and
out -of -house training.
6398 Treasurer Fee / Fees paid to the county for
collection and distribution of property taxes.
6410 Books / Hardbound or softbound materials
purchased, not via a subscription.
6425 Periodicals / Printed materials purchased
with a subscription for magazines, newspapers, or
professional journals.
6430 E Books / Recorded audio materials in
cassette type form.
6460 Compact Discs / Recorded audio materials
including music in compact disk (CD) form.
6480 Software / Published software programs and
site licenses.
6490 DVD/Blue Ray / Recorded visual material in
DVD or Blue Ray format.
6495 Other Expense / Expenses not otherwise
classified.
6496 Electronic Resources / Subscription costs
for online databases.
6510 Insurance / Premiums paid for coverage of
bookmobiles, buildings, general liability and
Directors and Officers of the District.
6520 Equipment Rentals / Rental costs for
equipment rented by the District including
rentals of postage machine rental.
6952 Equipment/Furniture over $50001
Equipment or furniture items costing more
than $5000.
6953 RFID / Costs for the collection management
and inventory control system.
6954 New Computers & Other Technology /
Includes personal computers, monitors, printers,
and multi -functional equipment.
6980 Capital Improvements / Permanent repairs,
upgrades, remodel or improvements made to
enhance the appearance of a District building.
6985 Lease Payment ! Payments made to lease
Library buildings. Debt service transfer for 2001
COPS and 2006 COPS.
6986 Opening Day Collection / Expenses
incurred In purchasing Library materials for
opening day inventory.
95
Budget String Coding - Alpha Sort
The following format is used for coding expenses for purchase order requisitions and for future
budgeting:
Fund Expense Location Department Project
❑❑ - 0000 - ❑❑ - ❑❑ - ❑❑❑❑
Definitions:
• Fund: A fiscal and accounting entity with a set of accounts recording revenues and
expenditures of the entity.
• Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to
benefit the current fiscal period.
• Location: Various branch location or member library designations associated with a two -
digit code.
• Department: A two -digit code associated with District Support Services departments.
• Project: A four -digit code associated with special expenditure categories.
Coding Examples
Example One: 01-6220-50-51
01=General Fund 6220=Minor Equipment 50=District Support Services 51=Administration
Example Two: 01-6249-10-00
01=General Fund 6249=Operating Supplies 10=Centennial Park 00=No Department
Example Three*: 01-6358-10-00-1001
01=General Fund 6358=Programs 10=Centennial Park 00=No Department
1001=Centennial Park Programs
*In most instances you will not need to code for projects unless you have expenses specifically
related to an item on the project list.
96
Schedule of Budget Codes
Fund
Expense
Location Department Project
❑❑ - ❑❑❑❑ - ❑❑ - ❑❑ - ❑❑❑❑
Location Codes
10 Centennial Park
15 Farr
20 Carbon Valley
30 Lincoln Park
40 Bookmobile
50 District Support Services
70 Ault (Northern Plains)
71 Erie
72 Kersey Library
73 Riverside Library & Cultural Center
75 Eaton
80 Fort Lupton
85 Hudson
90 Johnstown (Glenn A. Jones)
95 Platteville
00 High PIains Library District
Department Codes
00 None
01 Board of Trustees
02 Executive Director
03 Associate Director
51 Administration
53 Public Information
54 Information Technology
55 Human Resources
56 Finance
57 Foundation
58 Facility Services
59 Collection Development
65 Virtual Library
Programs/Professional Contracts/Proiect Codes
Programs
I0I0 Centennial Park
1015 Farr
1020 Carbon Valley
1030 Lincoln Park
1071 Erie
1072 Kersey
1073 Riverside Library & Cultural Center
8001 Outreach - programming
Project
2010 Riverside Library & Cultural Ctr.
2013 Lincoln Park
20I4 Energy Performance project
3513 Interlibrary Loan system
8501 Spell Grant
97
Professional Contracts
5010 Centennial Park
5015 Farr
5020 Carbon Valley
5030 Lincoln Park
5071 Erie
5072 Kersey
5073 Riverside Library & Cultural Ctr
8002 Outreach - professional contracts
Fund Code
01 General Fund / for the High Plains Library District
Expenditure Codes
6205 Bank Services Charges / Fees paid for bank for funding.
6410 Books I Hardbound or softbound materials
purchased, not via a subscription.
6980 Capital Improvements / Permanent repairs, upgrades,
remodel or improvements made to enhance the appearance of a
District building.
6460 Compact Discs I Recorded audio
materials including music, in compact disk (CD) form.
6010 Contingency / An amount budgeted for
expenditures that cannot be foreseen and planned for in the
budget process because of an
occurrence of an unusual or extraordinary event.
6137 Dental Insurance / Premium paid for dental insurance
coverage as elected by employees.
6369 Disposal Services / Pick up and removal of waste and
recyclable materials.
6490 DVD/Blue Ray / Recorded visual material in DVD or Blue
Ray format.
6430 EBooks / Recorded audio materials in cassette type form.
6362 Electric / Expenditures for electrical services provided by a
public utility company.
6496 Electronic Resources / Subscription on-line databases.
6221 5 Readers / Includes Kindle and Ipads.
6952 Equipment/Furniture over $60001 Equipment or furniture
items costing more than $5000.
6520 Equipment Rentals / Rental costs for equipment rented by
the District including rentals of postage meter machines.
6148 Federal Unemployment Taxes / Amounts paid by the
District to provide unemployment
compensation benefits for employees.
6203 Fees — Other / Miscellaneous fees.
6224 Foundation Purchases / Items purchased by the District
that the Foundation has approved for funding.
6380 Gasoline, Motor Oil, Lubricants I Expenses for fuel and
lubricants to operate District vehicles.
6395 In -House Training / Costs of in-house classes and seminars
for staff needs.
6510 Insurance / Premiums paid for coverage of bookmobiles,
buildings, general liability and
Directors and Officers of the District.
6236 Janitorial Supplies I Items used to clean and supply
facilities, such as floor finish, stain remover, toilet tissue, paper
towels, hand soap, event, and vacuum bags.
98
6985 Lease Payment / Payments made to lease Library buildings.
Debt service transfer for
2001 COPS and 2006 COPS.
6145 Legal Shield I Employee paid Legal Services
6112 Life/Disability insurance / Premium paid for short-term and
long-term, life and disability insurance coverage.
6138 Medical Insurance / Premium paid for medical costs for
insurance coverage as elected by employees.
6146 Medicare / Federal withholding contribution as part of social
security program.
6340 Memberships / Payment of membership dues to
professional organizations.
6396 Meetings / Incidental expenses incurred when hosting or
attending meetings.
6220 Minor Equipment / Items costing less than $5000, such as
VCRs, projectors, televisions, display units and typewriters.
6365 Natural Gas / Expenditures for natural gas services provided
by a public utility company.
6954 New Computers & Other Technology / Includes personal
computers, monitors, printers, and multi -functional equipment.
6986 Opening Day Collection / Expenses incurred in purchasing
Library materials for opening day inventory.
6249 Operating Supplies I Items such as pens, paper, tape,
scissors, desk accessories, binders, paper clips, security cases,
seasonal
decorations, break room supplies, and craft supplies. Items costing
$100 and less.
6495 Other Expense / Expenses not otherwise classified.
6397 Out -of -House Training & Conferences /
Expenses incurred for conference attendance and out -of -house
training.
6425 Periodicals / Printed materials purchased with a subscription
for magazines, newspapers, or professional journals.
6367 Phones / Phone service charges paid to a private utility
company, including cell phones and networking line connections.
6310 Postage I Mailing costs for sending letters and packages.
6320 Printing / Printing and copying of materials for internal and
external use.
6379 Professional Contracts / Payment for services rendered by
outside contractors (organizations or individuals).
6358 Programs / Expenditures to promote and conduct programs
such as Summer Reading, National Library Week and Children's
Read Week. May include prizes, arts and crafts supplies,
decorations and refreshments.
6346 Public Relations / Advertising expenses, including
recruitment ads, newspaper publications and promotional items.
6382 Repair & Maintenance -Buildings I Materials and supplies
for the repair and maintenance of District buildings. Includes light
bulbs, paint, lumber, and hardware supplies.
6387 Repair, Maintenance, Replacement- Computer/ Services,
supplies and maintenance agreements purchased to repair and
maintain computer equipment, such as monitors, central
processing units and printers. Also includes cost of replacement
computers.
6385 Repair & Maintenance -Office Equipment
Services, supplies and maintenance agreements purchased to
repair and maintain office equipment, such as copy machines,
microfiche reader/printers and fax machines.
6388 Repair & Maintenance -On-line Computer! Costs of
upkeep for the Dynix Horizon system.
6389 Repair & Maintenance -Other Equipment
Services, supplies and maintenance agreements purchased to
repair and maintain any equipment that is not otherwise classified.
6384 Repair & Maintenance -Vehicles / Repair and maintenance
costs for District vehicles.
6144 Retirement/401A/457 Expense / Employee paid contribution
to the 401A mandatory and 457 elective retirement plan.
6200 Retirement — Employer Contribution / Amount paid by
District to match employees' contribution to the 401A retirement
plan.
6110 Salaries / Wages paid to employees who are employed by
the District
6140 Social Security / Social Security taxes paid by the District
on the employees' behalf.
6480 Software / Published software programs and site licenses.
99
6149 State Unemployment Taxes / Amounts paid by the District
to provide unemployment compensation benefits for employees.
6000 Tax Distribution to Member Libraries
6250 Tech Processing Supplies / Items purchased for
processing library collection items.
6105 Third Party Health Insurance Payment I
insurance payment for COBRA insurance
coverage.
6394 Travel & Mileage i Reimbursement for mileage parking,
meals, and incidental
expenses incurred by a District employee when conducting District
business. This does not include expenses incurred for conferences
and training.
6398 Treasurer Fee / Fees paid to the county for collection and
distribution of property taxes.
6393 Tuition Reimbursement / Reimbursement for classes taken
by those employees continuing
their education.
6139 Vision insurance / Premium paid for vision insurance
coverage as elected by employees.
6364 Water and Sewer / Expenditures for services provided by
public or private companies.
6136 Worker's Compensation / Premium paid for worker's
compensation insurance policy to provide medical care to
employees in the case of a work related accident.
2020
Statistical /
Supplemental
Section
High Plains Library District
Assessed and Estimated Actual Value of Taxable Property
Last Ten Fiscal Years
(in thousands of dollars)
Assessed
Total Value as a
Taxable Estimated Total % of
Levy Vacant Residential Commercia Industrial Natural State Assessed Actual Direct Tax Actual
Year Land Property I Property Property Agricultural Resources Oil & Gas Assessed Value Taxable Value Rate Value
2009 80,401 923,754 601,990 144,788 93,731 14,798 2,728,330 520,780 5,108,572 19,995,658 3.249 25.548%
2010 76,597 935,623 612,171 191,689 93,792 11,881 1,593,865 573,725 4,089,343 19,166,061 3.249 21.336%
2011 59,313 893,155 600,970 207,560 109,046 12,221 2,338,283 593,893 4,814,441 19,664,487 3.249 24.483%
2012 55,684 902,490 637,249 279,787 111,959 11,555 3,225,865 625,554 5,850,143 21,467,579 3.249 27.251%
2013 49,578 897,581 613,627 325,483 132,082 14,056 3,750,013 678,356 6,460,776 22,463,026 3.249 28.762%
2014 46,605 915,284 620,508 430,782 138,769 14,625 5,544,193 710,011 8,420,777 25,523,496 3.249 32.992%
2015 55,985 1,146,858 655,020 525,734 168,228 18,440 7,374,473 740,461 10,685,199 31,560,980 3.249 33.856%
2016 48,576 1,192,400 677,672 680,033 172,787 18,187 4,708,785 771,524 8,269,964 29,936,864 3.249 27.625%
2017 65,994 1,413,932 764,517 795,317 197,001 18,605 4,369,798 813,039 8,438,203 35,327,035 3.249 23.886%
2018 57,708 1,460,074 785,202 822,019 199,744 22,062 6,338,480 814,026 10,499,315 38,645,508 3.249 27.168%
2019 76,518 1,789,785 959,571 938,681 190,691 25,222 9,194,058 893,660 14,068,186 48,245,043 3.177 29.160%
Source: Weld County Assessor's office
High Plains Library District
Property Tax Levies and Collections
Last Ten Fiscal Years
(amounts expressed in thousands)
Levy Collect
Year Year
Total Tax Levy
for
Fiscal Year'
Collected within the Fiscal Year of
the Levy
Tax Amount 2 Percent of Levy
Collections
in
Subsequent Total Collections to Date
Years 3 Tax Amount Percent of Levy
2008 2009
2009 2010
2010 2011
2011 2012
2012 2013
2013 2014
2014 2015
2015 2016
2016 2017
2017 2018
Source:
I Final Budget
2 YTD Treasurer's Tax Distribution
3 Not available for years not shown
13,321
16,934
13,609
15,880
19,074
21,063
27,320
35,255
26,930
27,390
13,255
16,874
13,581
15,832
19,023
21,038
26,882
35,223
26,962
27,515
102
99.5%
99.6%
99.8%
99.7%
99.7%
99.9%
98.4%
99.9%
100.1%
100.5%
66 13,321. 100.0%
60 16,934 100.0%
13,581 99.8%
15,832 99.7%
19,023 99.7%
21,038 99.9%
26,882 98.4%
35,223 99.9%
26,962 100.1%
27,515 100.5%
High Plains Library District
Principal Taxpayers
December 31, 2018
2018
Taxable
Assessed Value
Percentage
of Total
Taxable
Assessed
Rank Value
Kerr-Mcgee Oil & Gas Onshore LP
Noble Energy Inc.
Encana Oil & Gas (USA) Inc
PDC Energy Inc
Crestone Peak Resources, LP
Extraction Oil & Gas LLC
SRC Energy Inc.
Public Service Company of Colorado (Xcel)
Bill Barrett Corporation
DCP Operating Company
Kerr Mcgee Gathering LLC
Kerr Mcgee Gathering LLC
Petroleum Development Corp.
Rocky Mountain Energy Center
Petro -Canada Resources (USA) Inc.
Merit Energy
DCP Midstream LP
Source: Weld County Assessor
1,785,109,060
1,246,748,870
917,455,340
487,990,300
307,297,630
288,806,380
239,628,910
226,408,930
200,166,930
191,242,720
$ 5,890,855,070
103
1 17.00%
2 11.87%
3
4
5
6
7
8
9
10
8.74%
4.65%
2.93%
2.75%
2.28%
2.16%
1.91%
1.82%
56.11%
2009
Taxable
Assessed Value
Percentage
of Total
Taxable
Assessed
Rank Value
720,101,120
1,125,978,020
216,847,930
2
1
3
85,863,600 5
53,956,900 8
213,156,870 4
74,138,000 7
155,340,570 6
76,126,160 9
51,374,020 10
$2,772,883,190
14.10%
22.04%
4.24%
1.68%
1.06%
4.17%
1.45%
3.04%
1.49%
1.01%
54.28%
High Plains Library District
Demographic and Economic Statistics
Last Ten Fiscal Years
High Plains
Library District
Year Patron Population
Weld County
Population
Total
Personal Income
($ billions)
Per Capita
Income
Unemployment
Rate
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
237,214
235,511
236,815
240,898
245,989
251,308
257,157
259,688
268,307
270,901
251,220
252,825
254,759
263,691
263,691
269,785
274,487
284,876
296,397
304,435
7.38
7.07
6.93
7.76
8.35
8.35
8.35
8.35
11.20
12.50
27,788
28,503
27,186
25,233
29,986
31,657
27,047
42,787
42,701
44,080
8.16%
9.80%
9.10%
8.70%
6.70%
3.90%
3.80%
2.60%
3.40%
2.70%
Source: Upstate Colorado in cooperation with the University of Northern Colorado
and the State of Colorado demographic.
Library Research Service State of Colorado for HPLD population.
Note: The HPLD Patron population is shown as a comparative to the Weld County population as the District's
service area approximates the boundary of Weld County.
104
High Plains Library District
Principal Employers
December 31, 2018
2018
Percentage
of Total
County
Employees Rank Employment
JBS Swift Beef Company
Banner Health: Northern Colorado Medical Center
Greeley Evans School District 6
University of Northern Colorado
Weld County Government
State Farm Insurance Companies
City of Greeley
Star Tek, Inc.
Halliburton Energy Services Inc.
Anadarko Petroleum
State of Colorado (includes UNC)
Wal-Mart Super Center
US Government
Aims Community College
Total Principal Employers
Other Employers
Total County Employment
4,590
3,560
2,200
1,900
1,615
1,200
1,030
900
805
610
18,410
138,876
157,286
Combined State of Colorado (including UNC) not available for 2018
Source: Upstate Colorado and Weld County
1
2
3
4
5
6
7
8
9
10
105
2.92%
2.26%
1.40%
1.21%
1.03%
0.76%
0.65%
0.57%
0.51%
0.39%
11.70%
88.30%
100.00%
2009
Employees
Percentage
of Total
County
Rank Employment
4,192
2,889
2,189
1,383
1,350
1,130
702
1
2
3
5
6
7
10
1,015 8
1,400 4
874 9
17,124
98,926
116,050
3.61%
2.49%
1.89%
1.19%
1.16%
0.97%
0.60%
0.00%
0.87%
1.21%
0.75%
14.76%
85.24%
100.00%
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