HomeMy WebLinkAbout20191819.tiffRESOLUTION
RE: APPROVE COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO
SIGN ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Court Security Grant Application to the
Colorado Court Security Commissioner, State Court Administrator's Office, commencing upon full
execution, with further terms and conditions being as states in said grant application, for the
approval and signature by the Board of County Commissioners of Weld County, pursuant to the
provisions of Section 13-1-205 (1)., C.R.S., which requires that for the Court Security Commission
to consider a grant application, " the application shall be signed by the administrative authority of
each entity that is represented on the local security team," and
WHEREAS, after review, the Board deems it advisable to approve said grant application,
a copy of which is attached hereto and incorporated herein by reference, with the condition that
the resulting agreement must be presented to the Board before being agreed to by staff, to allow
the Board to complete the necessary actions.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Court Security Grant Application to the Colorado Courts Security
Commissioner, State Court Administrator's Office be and hereby is, approved, with the condition
that the resulting agreement must be presented to the Board before being agreed to by staff, to
allow the Board to complete the necessary actions.
BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is,
authorized to submit said grant electronically on behalf of the Chair.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of May, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
��,,��,,// WELD COUNTY, COLORADO
ATTEST: deattAmi �KIlD•t�c. titA — ift
rbara Kirkmeye , Chair
Weld County Clerk to the Board
Mike Freeman, Pro -Tern
BY:
APP
Deputy Cler
ounty ttorney
Date of signature: '517-19
Steve Moreno
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2019-1819
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Nineteenth Judicial District
Local Security Team
2019 Grant Request
April 22, 2019
Colorado Courts Security Commission
C/O State Court Administrator's Office
Denver, CO 80202
via/electronic submission
Dear Security Commission Members:
Thank you for your consideration, and continued support. The grants we have received
since the beginning of the Court Security Grant Program have allowed us the ability to
improve the level of security provided in our Court Complex. Without the benefit of these
grants, the advancements we have made would not have been possible particularly within
the time frame. As we look forward to the potential sunset of the grants, we want to
express our appreciation and provide support for their continuation. Please feel free to
contact us with any questions that you may have.
Regards,
Nineteent ud cat y istrict Local S
euurity Team
ineteenth Judicial District Local Security Team
2019 Grant Request for Fisc- l Year 2O1 1 ®2020
The Nineteenth Judicial District has an organized Local Security Team that meets four to
seven times per year. It is comprised of members representing the Nineteenth Judicial
District Courts and Probation, District Attorney's Office, Weld County Government and
Weld County Sheriff's Office. The LST agreed to have the state conduct a security
assessment of the Court Complex in March 2009. Based upon this initial review and
emerging security concerns, the LST collaboration develops and prioritizes responses and
requests to address legitimate security needs.
The following request outlines, in order of priority, the equipment requested by the
Nineteenth Judicial District LST in the F'Y2o19-2020 Grant request.
Total
Requested
Priority
Description
$
22,049.84
#1
PMD2
Plus
Walk -Through
Metal
Detector
(x3)
#2
Maintenance
Video
Conferencing
Equipment
L
1,667.00
Total
$ 23,716.84
The individual summary for each of the above listed items is detailed on page q of this
document.
2019-1819
Steps LST has implemented:
Since the inception of the Weld County LST, its cooperating groups collectively have
implemented varying strategies to heighten security. The following is a summary of some
of the more significant changes specific to the LST activities:
✓ Emergency evacuation procedures have been developed and tested through training and
actual situations.
✓ Employees continue to receive ongoing mandatory training on security procedures.
✓ Every division and office area participates in scenario training specific to that division or
area.
✓ Security screening station protocols have been enhanced.
✓ Training and communication with security guards continues to be improved.
✓ Upgrades and enhancements to panic buttons have been installed.
✓ Evacuation drills are conducted.
✓ Communication within entities housed in the Court Complex has improved.
✓ Video recordings at the security posts have been utilized in criminal investigations.
✓ The state Court Security Training has enhanced security awareness and significantly
reduced resistance to requests for additional security in courtrooms.
✓ Security tips and refresher memos are distributed to staff periodically through the year.
✓ Mandatory security awareness training is given to all new court employees.
✓ Off campus evacuation locations have been secured.
✓ An MOU has been developed with the Greeley Police Department for providing inter-
agency protection in emergency situations.
Objectives, anticipated results and timeline for implementation should
requested items be approved:
The primary objective is to continue to enhance and sustain security efforts in the courts
and probation five -building complex.
The following are our anticipated results. All enhancements would be purchased as soon as
the funds were made available.
Purchasing three walk-through metal detectors. Presently all of the units are out of
warranty. There are seven (7) units, including Probation, which are out of warranty.
The Polycom systems that support the remote video court proceedings are aging
out. They will be reaching the end of sustainable life soon and will have a large
impact on security operations if replacements are not worked.
LST members:
• Chief Judge James Hartmann, Nineteenth Judicial District
Sherriff Steve Reams, Weld County Sheriffs Office
• District Attorney Michael Rourke, Nineteenth Judicial District
• County Commissioner Sean Conway, Weld County
• Sergeant Rich Wayman, Weld County Sheriffs Office Court Services Division
• Sergeant Carla Escobar, Weld County Sheriffs Office Court Services Division
Court Judicial Assistant Sherri Lapp, Nineteenth Judicial District, secretary LST
• Deputy Chief Probation Officer Cory Flummerfelt, Nineteenth Judicial District
• Chief Investigator Tom Walde, Nineteenth Judicial District, District Attorney's Office
• Michelle Raimer, Human Resources Analyst — Risk Programs, Weld County Human
Resources
2
• Josh Thimgan, IT Operations Manager, Weld County
• Toby Taylor, Building and Grounds Director, Weld County
Ryan Rose, Information Services, Weld County
• Aleksei Churyk, Information Services, Weld County
• Clerk of Court Rachael Erickson, Nineteenth Judicial District
• District Administrator Marci Hoffman, Nineteenth Judicial District, local security team
contact
Itemized Priority List
Priority No. 1:
PMD2Plus Walk Through Metal Detector
# of Units
Make & Model
Total
3
Walk -Through security units
$ 21,487.34
Shipping
$ 562.50
Total
$ 22,049.84
Vendor: Purchase CEIA USA, Twinsburg, Ohio
Equipment details:
➢ Elliptic mobile heavy-duty version;
➢ Anti -vandalism and antitampering stainless steel control unit;
➢ IP65 protection degree (IEC529);
➢ Complete with four multizone display bars;
• Met -identity technology;
➢ Low voltage DC power;
➢ Chip -card programming;
➢ One -Touch automatic self -installation;
➢ Bluetooth and infrared communication;
➢ Antitamper on/off switch.
Objective and Anticipated Results: Our current equipment is in need of replacement
due to age and being out of warranty. Funding these items would ensure patrons for court
services are fully screened prior to entry into the buildings.
Timeline: Immediate implementation upon availability of funds.
Priority No. 2:
Videoconferencing Maintenance
# of Units
Make
Total
1
Maintenance of Videoconferencing equipment
$ 1,677.00
Total
$ 1,677.00
Vendor: Contractor selected by Judicial
Objective and Anticipated Results: This award is preapproved and included in the
2019 Grant Instructions (page 4). This award will be used to provide a portion of the
funding for the work of the contractor selected by Judicial to maintain and support our
grant funded vdeoconferencing network. The remainder of funding for this effort is being
provided by the Judicial Branch's IT division.
Timeline: Upon availability of funds.
3
Thank you for your time and consideration of our requests. If you have any questions,
please do not hesitate to let us know.
Regards,
/s/ Richard Wayman
Sergeant Richard Wayman
19th Judicial District LST Chair
4
219 Grant Application
County:
WELD
Priority County:
No
Status:
Submitted
Date Submitted:
05-10-2019
Chief Judge:
James Hartmann
Sheriff:
Steve Reams
County Commissioner:
Esther Gesick
Application Type: Annual
Requested Funds
Personnel Services: $0.00
Security Equipment: $23,716.84
Training: $0.00
Total Requested Funds: $23,716.84
Attached File: LST grant request for 2019-2020 002.pdf
List of items to be purchased (in priority order):
Priority #1: PMD2PIus Walk Through Metal Detectors (x3). Our current equipment is in
need of replacement due to age and being out of warranty. Funding these items would
ensure patrons for court services are fully screened prior to entry into the buildings.
Priority #2: Videoconferencing maintenance. This award is preapproved and included
in the 2019 Grant Instructions (page 4). This award will be used to provide a portion of
the funding for the work of the contractor selected by Judicial to maintain and support
our grant funded videoconferencing network. The remainder of funding for this effort is
being provided by the Judicial Branch's IT division.
List of security measures currently in place:
Since the inception of the Weld County LST, its cooperating groups collectively have
implemented varying strategies to heighten security. The primary objective is to
continue to enhance and sustain security efforts in the courts and probation five -building
complex.
Chief Judge Approval: Approved
County Commissioner Approval: Approved
Approved by Esther Gesick, on behalf of Chair, Barbara Kirkmeyer, per the Resolution
delegating authority for electronic approval/submittal.
Sheriff Approval: Approved
Esther Gesick
From:
Sent:
To:
Cc:
Subject:
Don Warden
Wednesday, May 8, 2019 5:08 PM
Esther Gesick; Stephanie Frederick
Toby Taylor
RE: LST Grant Resolution
I talked with the Board during my 2020 budget work session today and all agreed it was okay to sign and send it into the
state by Friday and have it on the agenda Monday. So, you are okay to process it Friday to meet the deadline.
Donald D. Warden
Director of Finance and Administration
Finance and Administration
PO Box 758
1150 0 Street
Greeley, CO 80632
tel: 970-356-4000 Extension 4218
email: dwarden@co.weld.co.us
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Esther Gesick
Sent: Wednesday, May 8, 2019 4:13 PM
To: Stephanie Frederick <sfrederick@weldgov.com>
Cc: Toby Taylor <ttaylor@weldgov.com>; Don Warden <dwarden@weldgov.com>
Subject: FW: LST Grant Resolution
Steph,
Please use the attachment to draft a Resolution (Sample 2017-3479) for Monday's Agenda. The Grant application is due
this Friday, so we'll be expediting it behind the scenes and then retroactively approve it formally at Monday's
meeting. Toby indicated DDW is informing the Board of the timing circumstances to authorize me to do this early. I've
copied Toby and Don in case those arrangements change.
Thanks!
Esther E. Gesick
Clerk to the Board
1
Hello