HomeMy WebLinkAbout20194001.tiffDEPARTMENT OF BUILDINGS AND GROUNDS
PHONE: (970) 304-6531
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
August 15, 2019
To: Board of County Commissioners
From: Toby Taylor
Subject: Evidence Storage Addition — Design Services
Weld County awarded on -call design services to four different vendors. There is a need for design services
for the Evidence Storage Addition at the Crime Laboratory. Robert Shreve Architects and Planners has
used the labor rates identified in their bid and quoted a lump sum of $104,375.00 to perform this design
work. An amendment to the contract to accomplish this work requires BOCC approval. This was
presented and approved in a pass around dated 8-14-2019.
Therefore, Buildings & Grounds is recommending award to Robert Shreve Architects and Planners for
$104,375.00.
If you have any questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
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rid description of the prolate /issue:
Weld County awarded on -call design services to four different vendors. There is a need for design services for
the Evidence addition at the crime lab. Robert Shreve Architects and Planners has used the bid rate and quoted this
work at a lump sum of $104/375.00 to perform this design work. An amendment to the contract to accomplish this work
will need BOCC approval.
What options exist for the
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1. Approve the design work.
2. Disapprove the design work.
Recommendation:
ec
nse u
4.
pees, ink 4t acts, costs, °ts: e f options):
Approve design work at rates quoted in original RFP that was awarded. The new scope of work will be added
to the agenda for approval.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
Approve
Recommendation
Li
rote
Schedule
WorkSession
Other/Comments:
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PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
ROBERT SHREVE ARCHITECTS & PLANNERS, INC
Date: August 6, 2019
Task Order Number: Robert Shreve Architects —1-2019
Project Title:
Commencement Date:
Completion Date:
Design Compensation:
Note: Pursuant to the "Original Agreement", document No. 2019-2250 section2.2- Additional
Task Order Work. In addition to that work described in section 2.1, the Parties may agree
to additional work to be provided by Contractor pursuant to an appropriately executed
Task Order, which shall be negotiated between the Parties on an as needed basis. Any
such Task Order shall be signed by the Weld County Director of Buildings and Grounds
before it shall be effective. In no event shall the total of all Task Orders exceed $25,000 in
any calendar year unless first approved by the Board of County Commissioners. Any
appropriately executed Task Order shall be automatically incorporated herein and
enforceable.
Scope of Task Order:
1. Design new addition to be constructed on West side of existing building, (crime lab) and
be attached to the building. This addition will contain evidence storage and garage
space. The new addition is expected to be approximately 6,000 square feet.
2. New building construction materials will match existing construction as closely as
possible in appearance.
3. Addition is envisioned to be connected by at least one conditioned space breezeway.
4. All HVAC controls will be Delta Controls by SetPoint or Metasys by Johnson Controls
5. Sitework will need to include re -design of existing detention area and construction of
new parking lot to the North of the existing building for vehicle impound storage.
Existing parking areas and landscaped areas may be affected and will need to be
renovated.
Contractor agrees to perform the services identified above and on the attached exhibit in accordance
with the terms and conditions contained herein and in the Original Agreement between the parties.
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PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
ROBERT SHREVE ARCHITECTS & PLANNERS, INC
CONTRACTOR:
Robert Shreve Architects & Planners Inc
By: iDateC5/1 t
Name: r2, j C�tN�C-Vi=
Title:
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Weld C • u Clerk to the -J" • J / �� WELD COUNTY, COLORADO
BY:
Deputy C rk to thearbara Kirkmeyer, Chair
APPROVED AS TO FU
C• n' r
APPROVED AS TO FORM:
6
County Attorney
P 0 E O19
APPROVED A 0 SUBSTANCE:
Elected Icial or Department Head
o0/9- •/odI
Ex Mz 3.T A
ROBERT SHREVE ARCHITECTS & PLANNERS
MADISON & MAIN BUILDING
801 8TH STREET, STE. 120
GREELEY, COLORADO 80631
97Q-346-0151 FAX 970-352-8761
August 1, 2019
Weld County Buildings and Grounds
1105 H Street
Greeley, Co 80631
Attention: Toby Taylor
Re:
Evidence Storage Building
High Point Industrial Park
Greeley, Colorado
Dear Toby,
This proposal is in response to our discussion July 23, 2019. You requested a proposal for
architectural design and engineering services to prepared plans and Specification for an
Evidence Storage Building adjacent to the Weld County Crime Lab located in High Point
Industrial Park.
I have asked G2, Consulting Engineers, Inc. mechanical and electrical design firm, Galloway
structural engineering department and EJ Wemsman, civil engineer to provide fees for the
engineering design services for the project. These are the same firms that will be providing
the design services for the Truck Wash and Welding Building project in the Weld Industrial
Park. During my discussion with Redge Hudson regarding the Evidence Building he
informed me that Galloway had provided the structural design for the Roche buildings that
are currently being erected to the south of the Crime Lab site.
This fee proposal is for design and preparation of building bidding documents_ We understand
that the project bidding will likely take place in the spring of 2020. Deliverables will include a
set of civil, architectural, structural, mechanical and electrical systems drawings, with supporting
technical specifications. A draft set of deliverables will be provided for review comments, which
will be incorporated into the final deliverables. This project will not require a PUD submittal to
the City of Greeley.
The proposed cost for doing the design phase of the work is $83,245.00. The proposed cost for
review shop drawings and construction contract administration is $21,130.00. It is expected there
will be multiple project meetings and site visits by project architect during the construction phase.
The total fee proposal is $104,375.00. Any additional work will require an amendment to the
contract.
Upon receipt of written notice or a contract, we will begin to prepare the appropriate
documents. Thank you for considering RSAPforthiswork.
Since ly,
l
Robert J. Shreve, AIA
Robert Shreve Architecture & Planners
Cheryl, this got kind of confusing for me so I thought this would help:
Original agreement: 2019-2250
Add reverse see also notes to each of the four task orders, but because there are four agreements
under 2019-2250, can you identify the see also's with the name of the vendor please?
Example: SEE ALSO 2019-* - CAIRN DESIGN LLC
SEE ALSO 2019-* - ROBERT SHREVE ARCHITECTS AND PLANNERS
INC
SEE ALSO 2019-* - GSG ARCHITECTURE INC
Task order amendments: new Tyler numbers
Contract ID 2988 — Centennial Courtroom Remodel (Justice Services) — Cairn Design, LLC
Please add a see also to 2019-2250 and reference the Contract ID number to the original
agreement so it's easier to find the agreement in Tyler.
Example: SEE ALSO 2019-2250 — CONTRACT ID 2988
Contract ID 2986 — Wash Bay and Welder Building — Robert Shreve Architects and Planners, Inc.
Please add a see also to 2019-2250 and reference the Contract ID number to the original
agreement so it's easier to find the agreement in Tyler.
Example: SEE ALSO 2019-2250 — CONTRACT ID 2986
Contract ID 2989 — Coroner Addition/Remodel — GSG Architecture, Inc.
(Tcxstc arde'' descr;+ion
iS Evicitnce 51-0mt
di f 1- on )
Please add a see also to 2019-2250 and reference the Contract ID number to the original
agreement so it's easier to find the agreement in Tyler.
Example: SEE ALSO 2019-2250 - CONTRACT ID 2989
Hello