HomeMy WebLinkAbout20194543.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
OCTOBER 21, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, October 21, 2019, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Controller, Barbara Connolly
El MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of October 16, 2019, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
IN CERTIFICATION OF HEARINGS: Commissioner James moved to approve the Certification of
Hearings conducted on October 16, 2019, as follows: 1) USR19-0035 — DVM Burros, LLC, and
2) USR19-0047-SS Storage Hudson, LLC. Commissioner Conway seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner James seconded the motion, and it carried unanimously.
PUBLIC INPUT: No public input was given.
WARRANTS:
1) GENERAL WARRANTS - OCTOBER 18, 2019: Commissioner Moreno moved to approve the
General Warrants, as printed. Commissioner Freeman seconded the motion, and it carried unanimously.
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BIDS:
1) APPROVE BID #B1900123, STRUCTURED DECISION-MAKING PROCESS - DEPARTMENT OF
JUSTICE SERVICES: Rob Turf, Purchasing Department, noted this is a fully funded bid which will be
covered by the Colorado Division of Criminal Justice. He stated two (2) bids were received and, upon
review, staff recommends awarding to Dr. Victoria Terranova and Dr. Kyle Ward with the University of
Northern Colorado Criminal Justice Department, in the amount of$22,500.00. Commissioner Freeman
moved to approve said bid, as recommended by staff. The motion was seconded by Commissioner
James, and it carried unanimously.
NEW BUSINESS:
1) CONSIDER ADDENDUM #25 TO AGREEMENT FOR SERVICES AND ADDENDUM #26 CLAIM
PAYMENT FUNDS AND AUTHORIZE CHAIR TO SIGN - COLORADO TECHNICAL SERVICES, INC.
(CTSI): Don Warden, Director of Finance and Administration, stated Addendum #25 increases the
third-party administration of Workers' Comp claims contract for 2020 to $43,228.00, which is a two
percent (2%) increase over 2019, and Addendum #26 sets the amount deposited to pay claims at
$175,000.00. Commissioner Conway moved to approve said addendums and authorize the Chair to
sign. Seconded by Commissioner Moreno, the motion carried unanimously.
la 2) CONSIDER ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES AND
AUTHORIZE CHAIR TO SIGN - BASE TACTICAL DISASTER RECOVERY: Mr. Warden stated this is
the seventh amendment to the contract for assistance with recovery efforts related to the 2013 Flood.
He stated all the projects have been submitted to the State for reimbursement; however, they are still
waiting on FEMA to close 22 of them, therefore, the addendum simply extends the term for one year to
allow additional time for the closeout work to be completed. Commissioner Freeman moved to approve
said addendum and authorize the Chair to sign. Commissioner Conway seconded the motion, which
carried unanimously.
3) CONSIDER CONTRACT ID #3187 CHANGE ORDER #1 TO AGREEMENT FOR
CONSTRUCTION SERVICES FOR MATERIAL CRUSHING (BID #61900037) AND AUTHORIZE
CHAIR TO SIGN - PREMIER EARTHWORKS AND INFRASTRUCTURE (PEI): Curtis Hall, Deputy
Director of the Department of Public Works, stated $1,340,000.00 was budgeted for concrete crushing
in 2019, and PEI was the low bidder and, based on their performance, it was determined that the
remaining budget amount could be utilized to pay for the stockpiling of 100,000 cubic yards of material
at the Peters 313 Pit. He stated PEI submitted a cost estimate of$198,700.00 to stockpile material which
will be crushed in 2020 and 2021 and used as surface gravel on roads throughout northeastern Weld
County. He also noted this Change Order also provides for the stockpiling of material at other
County-operated pits. Commissioner Moreno moved to approve said change order and authorize the
Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously.
4) CONSIDER TEMPORARY CLOSURE OF CR 47 BETWEEN CRS 74 AND 76: Amy Mutchie,
Department of Public Works, stated this temporary closure will begin October 28, 2019, and end
November 1, 2019, to replace a drainage culvert, and water will be used for dust control on the gravel
portion of the detour route. Commissioner Freeman moved to approve said temporary closure.
Commissioner James seconded the motion, which carried unanimously.
le 5) CONSIDER TEMPORARY CLOSURE OF CR 6 BETWEEN CR 23 AND U.S. HWY 85:
Ms. Mutchie stated this temporary closure will commence on November 1, 2019, and end on
November 27, 2019, to redeck Bridge 6/25 and replace the guard rail, and the detour route is paved. In
response to Chair Kirkmeyer, Ms. Mutchie stated the crews typically build a little extra time into the
Minutes, Monday, October 21, 2019 2019-4543
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closure requests this time of year due to possible weather delays, so she will monitor and come back for
an extension request, if necessary. She also confirmed message boards will be placed in advance of
the closure to notify the public. Commissioner James moved to approve said temporary closure.
Commissioner Freeman seconded the motion, which carried unanimously.
IR PLANNING:
1) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR18-0047-TODD G.
MCCORMICK, C/O OAK LEAF 40 LLC, C/O MICHAEL MCCABE: Angela Snyder, Department of
Planning Services, stated this request is a condition of approval for their newly approved USR19-0050.
In response to Chair Kirkmeyer, Ms. Snyder confirmed this partial vacation will match the new Recorded
Exemption Lot B. Commissioner Conway moved to approve said partial vacation. Commissioner
Freeman seconded the motion, which carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:10 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO DO
ATTEST: ditifet)
arbara Kirkmeyer, air
Weld County Clerk to the Board
21W Mike Freeman, Pro-Tem
BY: —���
Deputy Clerk to the Board ". I"Nv if;:O,
\Sean P onway
ott . James
Steve Moreno
Minutes, Monday, October 21, 2019 2019-4543
Page 3 BC0016
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