HomeMy WebLinkAbout20192361.tiffRESOLUTION
RE: APPROVE EXTENSION OF 2018-2019 VICTIM ASSISTANCE AND LAW
ENFORCEMENT (VALE) GRANT CONTRACT FOR VICTIM WITNESS ASSISTANCE
UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Extension of the 2018-2019 Victim
Assistance and Law Enforcement (VALE) Grant Contract for the Victim Witness Assistance Unit
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County District Attorney's Office, and the
VALE Board, commencing July 1, 2019, and ending December 31, 2019, with further terms and
conditions being as stated in said contract extension, and
WHEREAS, after review, the Board deems it advisable to approve said contract extension,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Extension of the 2018-2019 Victim Assistance and Law Enforcement
(VALE) Grant Contract for the Victim Witness Assistance Unit between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Weld County District Attorney's Office, and the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract extension.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of June, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WEJ.D COUNTY, COLfJRADO .
ATTEST: da,,,,„„ , „k,
Weld County Clerk to the Board
BY: Cam;•
cra.04...,
Clerk to the Board
AP ED
ounty Attorney
Date of signature: CX9(92f(I
arbara Kirkmeyer,
Mike Freeman, Pro -Tern
EXCUSED
Sean P.
teve Moreno
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2019-2361
DA0027
PASS -AROUND TITLE:
DEPARTMENT:
PERSON REQUESTING:
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
Extension of 2018-2019 VALE Grant Contract: 2018-6 VS Extension
DA Office -Victim Witness Unit DATE: 6-18-19
JoAnn Holden, Director of Victim Services
Brief description of the problem/issue:
The County Commissioners approved 2018-2109 VALE Victim Services Grant Application for funding of
positions in the Victim Witness Assistance Unit. This approval was granted at the June 18, 2018 County
Commissioners Meeting. VALE Contract 2018-1880 . The 19th JD VALE Board is moving the grant cycle to a
calendar year and therefore extending the 2018-2019 Grant six months to December 31, 2019. Submitted with
this form is the VALE Extension Contract July 1, 2019 through December 31, 2019. The funding is for
$68,091.00 which is one half ofthe 2018-2019 Contract. No match is required. This is the third largest funding
source for the VW Unit after Weld County Government.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
We are asking for the authorization of the grant to be placed on the agenda for acceptance of the contract
without a Work Session
Recommendation:
Sean P. Conway
Mike Freeman, Pro -Tern
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
cxOf 4
Approve
Recommendation Work Session
Schedule
Other/Comments:
1
2019-2361
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: District Attorney's Office, 19th Judicial District
Grant Number: 2018-6 VS Extension
Project Title: Victim Witness Assistance Unit
Grant Period: July 1, 2019 through December 31, 2019
Amount of Grant Award: $68,091.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit two quarterly Financial Reports by
October 31, 2019 and January 31, 2020. Each quarterly report is cumulative, and the final report
must reflect the financial activities of the entire contract period. Financial Reporting Forms will be
provided by the local VALE Board. Grant recipients are required to use these forms.
4. The grantee agency is required to submit two quarterly Narrative Program Reports by
October 31, 2019and January 31, 2020. These reports must address any special conditions that
are listed in this contract. The final report must be cumulative and reflect the activity of the entire
contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant
recipients are required to use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
6. Grantee agencies will be paid in 2 quarterly installments of $34,045.50. The 1st payment will be
sent in July 2019 after the signed contract and final 2018-19 reports are received, and the 2nd
payment after receipt and acceptance of the required quarterly Financial Report and Narrative
Program Report due October 31, 2019.
7. Failure to comply with the reporting requirements may result in the Board's termination of this
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
ao/ 9- p36/ 6)
Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
8. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for a
specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that
position. The grantee agency must resolve the allocation of funds to the satisfaction of the 19th JD
VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or regular
mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days or more.
Changes in grant funded personnel must be listed on the quarterly financial report under "Employee
Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on agency
letterhead, of any change of an official and/or employee who is listed as a responsible signatory on
this 19th JD VALE grant funded project.
9. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2019 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such
requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2019 and
will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant and approved by the local VALE Board. Any funds not so expended
including funds lost or diverted to other purposes, shall be repaid to the local VALE fund.
12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
Page I 2
The grantee agency, through the following signatories, understands and agrees that any VALE monies
received in 2019 as a result of the awarding of the grant application shall be subject to the terms of this
contract.
Project Director:
Signature: �: Date:
Printed Name and T JoAnn Holden, Director of Victim Services
Financial Officer:
Signature:
Date:
Printed Name and Title: Barbara Connolly, Financial Officer
Authorized Official:
Signature: ,cAJ,A,AG . ���� Date: JUN 2 4. 2.O9
Printed Name and Title: Barbara Kirkmeyer, Chair Board of County Commissioners
JUN 242019
VALE Board
Signature: /j Date: -7.- I cA
Printed Name and Title: Ed McCray, air of VALE Board
• The Project Director: The person who has direct responsibility for the implementation of the project. This person should
combine knowledge and experience in the project area with ability to administer the project and supervise personnel.
He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This
person will normally devote a major portion of his/her time to the project and is responsible for meeting all reporting
requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility
for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person
who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer
must be a person other than the Authorized Official or Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal
contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding
authorized official is as follows: state agency - department or division director; city - mayor or city manager; county -
chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department
- mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education -
president of the institution or chair/dean of the appropriate department; private non-profit agency - president or chairperson
of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person
other than the project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into
contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions)
immediately following the signature page.
,,lo/ 9-x2364 ` )
Signature:
District Attorn .
Name: Michael J. Rourke
VALE Grant Application Signature Page
Applicant Agency: District Attorney's Office, 19th Judicial District
Project Title: Victim Witness Assistance Unit
Grant Period: July 1, 2019 through December 31, 2019
We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following
signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements
made within the above described VALE Grant Application (The Application). Furthermore, the signatories certify that they have each
read The Application and are fully cognizant of their duties and responsibilities for this project.
Project Director:
Name: JoAnn Holden Position/Title: Director of Victim Services
Agency (including Division or Unit): 19`h Judicial District Attorney's Office, Victim Witness Assistance Unit
Mailing Address: PO Box 1167, Greel- , CO 80632
Phone: 970 3 -4010 x: 9 ! 5 -81► E ail: jholden@weldgov.com
(9-d
Date:
Position/Title: Weld County District Attorney
Agency (including Division or Unit): 19`h Judicial District Attorney's Office
Mailing Address: PO Box 1167, Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 352-8023 E -Mail: nrourke@weldgov.com
Signature:
Date:
Financial Officer:
Name: Barbara Connolly Position/Title: Financial Officer
Agency (including Division or Unit): Weld County Government
Mailing Address: PO Box 758, Greeley, CO 80632
Phone: 970 356-4000 ext 4218 Fax: 970 352-0242
JUN24201
E -Mail: bconnolly(weldgov.com
JUN 2, 4 2019
Date:
Authorized Official:
Name: Barbara Kirkmeyer Position/Title: Chair, Board of County Commissioners.
Agency (including Division or Unit): Board of County Commissioners, Weld County
Mailing Address: PO Box 758, Greeley, CO 80632Phone: 970 400-4205 Fax: 970 352-0242 E -Mail:
bkirkme er eld 7ov.com
Signature Date: j, _ 7j(ILIU'Gt_Q,(_lQ�• JUN 2��9
In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record.
21
020/%-o'ZS ((2)
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
S
Continuation
(Column 1)
2017-2018
(Column 2)
2018-2019
Applicants
(Column3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
VW Director- Holden
43,411
VW Director- Holden
43,411
VW Assistant- Fix
6,792
VW Assistant- Fix
6,792
VW Assistant- Kim Rodriguez
17,549
VW Assistant- Kim Rodriguez
17,549
IY' fri
_ 4
VW Clerical Latish Rodriguez
17,908
VW Clerical Latish Rodriguez
17,908
V/COMP Assistant -Wilson
19,576
V/COMP Assistant -Wilson
19,576
SUBTOTAL SALARY
105,236
SUBTOTAL SALARY
105,236
Fringe Benefits
30,946
Fringe Benefits
30,946
Subtotal
136,182
Subtotal
136, 182.00
EQUIPMENT
EQUIPMENT
(+/ -)
Subtotal
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
4
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+ / -)
Subtotal
Subtotal
_
TOTAL FUNDS: 136,182
TOTAL FUNDS REQUESTED: _...1.360-2
2619 G71-e_1\66N:stoS01.66,
Xp
SECTON C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
275
Child Physical Abuse
Adults Molested as Children
370
Child Sexual Abuse
10
Survivors of Homicide
45
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
40
Robbery
1400
Domestic Violence
525
Assault
85
Adult Sexual Assault
200
Other violent crimes: bias crime;
menacing, stalking, kidnapping,
retaliation, attempt murder
100
Elder Abuse (including economic
exploitation and fraud crimes)
125
Other, please specify: Burglary Home,
THEFT 20,000 +
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
3175
2619 E4 -65;0A) 5.071)
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.
INDICATE HOW YOU ARE COUNTING SERVICES: (check one box)
ri A victim may receive the same type of service more than once (i.e. information) but the type of
service can be counted only once during the grant period. An individual service category cannot
exceed the total number of victims listed in table A.
fl A victim may receive the same type of service more than once (i.e. information) and the service is
counted every time during the grant period. An individual service category can exceed the total number
of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
500
Crisis/Counseling Intervention (in person)
4000
Victim Compensation Assistance
(required)
3200
Follow-up (includes crisis intervention by
phone)
125
Personal Advocacy
Therapy
7000
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
800
Information / Referral (in person)
Hospital/Clinic Response
800
Criminal Justice Support /
Advocacy/Court Accompaniment
300
Language Services (interpretation)
100
Emergency Financial Assistance
Emergency Civil Legal Attorney
Assistance
OTHER (specify)
Transportation
Transitional Housing
4000
Victim Rights Act Services
3
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Objectives must be measurable and specific. Refer to Application
Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness
Assistants will provide
services to 800 primary
victims of misdemeanor
DV and 290 primary
victims of felony DV
Victims of domestic
violence (DV) provided
assistance, information,
and community
referrals as they move
through the criminal
justice process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/18 -
06/30/19
2
County Court Victim
Witness Assistants will
provide "Meaningful
consultation" to 65 % of
misdemeanor DV victims
prior to first hearing in
which a plea could be
offered and accepted by
the defendant
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/18 —
06/30/19
3
District Court Victim
Witness Assistants will
contact 60% of primary
victims of felony DV
victims prior to
defendant's Advisement
Hearing
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/18 —
06/30/19
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial
support.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness Staff will
send 22,000 VRA
Notification letters to
victims via mail or email
Victims will know about
victim rights and have
timely information of all
criminal stages
VW Staff document letter I
information and compile for
quarterly reports
07/01/18 -
06/30/19
2
Victim Witness Staff will
call off 2100 victims and
witnesses (non -officers)
Victims and witnesses
will avoid unnecessary
travel for continued or
VW Staff document call
offs as they occur and
compile for quarterly
07/01/18 —
06/30/19
/--.
resolved proceedings
reports
3
Victim Witness
Provides victims and
Victim Staff record
07/01/18 -
Assistants will provide
witnesses with
information on trial sheets
06/30/19
trial support for 160
guidance and support
and compile for quarterly
trials: 45 in District
Court, 100 in County
Court, 15 Juvenile trials
throughout the trial,
assists with the
efficiency and flow of
trial proceedings
reports
GOAL 4: Provide Crime Victim Compensation (CVC) Assistance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
CVC program will
Victims will have
CVC Staff enter new
07/01/18 —
provide assistance to a
access to services and
applications into CVC
06/30/19
total of 825 crime victims
possible funding to help
them heal from the
criminal incident
database and compile for
quarterly reports
2
CVC program will
Victims unable to move
CVC Staff enter new
07/01/18 —
provide assistance to
through the criminal
applications into CVC
06/30/19
300 victims in which a
justice process are still
database and compile for
criminal case is not filed
in the court system
able to seek assistance
and reach a more
whole and balanced
situation with CVC
quarterly reports
3
CVC program will
Those who need help
CVC Staff enter approved
07/01/18 —
provide emergency
paying for emergency
emergency requests into
06/30/19
assistance to 90 crime
needs can access
CVC database and compile
victims, 60 being victims
of domestic violence
services to ease the
financial burden of the
criminal incident
for quarterly reports
2()11 6atiNSiDN: m1 Icijs b-0birjil/e3'2I $676'
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