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Home My WebLink About20190356.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JANUARY 23, 2019 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, January 23, 2019, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway Commissioner Scott K. James Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of January 21, 2019, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. BIDS: • 1) APPROVE BID #61900001, PATROL FULL-SIZED 4X4 SUVS - PURSUIT RATED (QTY. 5) - SHERIFF'S OFFICE: Rob Turf, Department of Purchasing, reviewed the three (3) bids received and stated staff recommends awarding to the low bidder, Johnson Auto Plaza, Inc., as they meet all specifications Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Conway, and it carried unanimously. El 2) APPROVE BID #61900002, SUVS 4 -DOOR 4X4 OR AWD (QTY. 5) - SHERIFF'S OFFICE, DEPARTMENT OF BUILDINGS AND GROUNDS, AND DEPARTMENT OF PLANNING SERVICES: Mr. Turf reviewed the seven (7) bids received and stated staff recommends awarding to, John Elway Chrysler Dodge Jeep Ram, as they are the lowest bidder to meet all specifications. Minutes, January 23, 2019 Page 1 2019-0356 BC0016 Commissioner Moreno moved to approve said bid. Seconded by Commissioner Freeman, the motion carried unanimously. • 3) APPROVE BID #81900003, FULL-SIZED SUV, 7 PASSENGER (QTY. 1) - SHERIFF'S OFFICE: Mr. Turf stated staff recommends awarding to the low bidder, Spradley Barr Ford Lincoln of Greeley, for the total amount of $38,182.00. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner James, and it carried unanimously. • 4) APPROVE BID #61900004, 1/2 -TON, 4X4 CREW CAB PICKUPS - DEPARTMENT OF PUBLIC WORKS (QTY. 3) AND SHERIFF'S OFFICE (QTY. 1): Mr. Turf stated staff recommends awarding to Spradley Barr Ford Lincoln of Greeley, the lowest bidder meeting specifications, for the total amount of $133,460.00. Commissioner Freeman moved to approve said bid. The motion, which was seconded by Commissioner James, carried unanimously. • 5) APPROVE BID #B1900005, VANS FOR DETENTIONS (QTY. 2) - SHERIFF'S OFFICE: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the lowest bidder to meet specifications, Spradley Barr Ford Lincoln of Greeley, for the total amount of $104,768.00. Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 6) APPROVE BID #B1900006, 1/2 -TON, 4X4 SUPER/DOUBLE QUAD CAB PICKUPS, 8 -FOOT BED - CORONER'S OFFICE (QTY. 1) AND DEPARTMENT OF PUBLIC WORKS (QTY. 1): Mr. Turf reviewed the two (2) bids received and stated staff recommends awarding to the lowest bidder to meet specifications, Spradley Barr Ford Lincoln of Greeley, for the total amount of $63,778.00. Commissioner James moved to approve said bid. Seconded by Commissioner Conway, the motion carried unanimously. • 7) APPROVE BID #B1900007, MID -SIZED 4 -DOOR SEDAN (QTY. 1) - DISTRICT ATTORNEY'S OFFICE: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the lowest bidder who meets specifications, Spradley Barr Ford Lincoln of Greeley, for the total amount of $19,380.00. Commissioner Moreno moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 8) APPROVE BID #B1900008, 1/2 -TON, 4X4 EXTENDED CAB PICKUPS (QTY. 3) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf reviewed the five (5) bids received and stated staff recommends awarding to the lowest bidder to meeting specifications, Spradley Barr Ford Lincoln of Greeley, for the total amount of $92,709.00. Commissioner James moved to approve said bid, which was seconded by Commissioner Conway, and it carried unanimously. • 9) APPROVE BID #B1900009, 3/4 -TON, 4X4 PICKUP, 8 -FOOT BED, CREW CAB (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the lowest bidder, which meets specifications, Spradley Barr Ford Lincoln of Greeley, for the total amount of $32,928.00. Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 10) APPROVE BID #B1900010, 3/4 -TON, 4X4 PICKUPS, 8 -FOOT BED, EXTENDED DOUBLE/SUPER CAB (QTY. 2) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to lowest bidder who meets specifications, Spradley Barr Ford Lincoln of Greeley, for the total amount of $65,970.00, for two (2) Ford F-350 Extended Cab Minutes, January 23, 2019 Page 2 2019-0356 BC0016 Pickups. Commissioner Conway moved to approve said bid, which was seconded by Commissioner Moreno, and it carried unanimously. • 11) APPROVE BID #61900011, ARTICULATING WHEEL LOADER (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the lowest bidder meeting specifications, 4 Rivers Equipment. Commissioner Freeman moved to approve said bid. Seconded by Commissioner Conway, the motion carried unanimously. • 12) APPROVE BID #61900012, 1 -TON, 4X4 CREW CAB WITH DUAL WHEELS AND UTILITY BOX (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the low bidder, Johnson Auto Plaza, Inc. Commissioner James moved to approve said bid, which was seconded by Commissioner Conway, and it carried unanimously. • 13) APPROVE BID #B1900013, SINGLE AXLE 4X4 TRUCK WITH SNOW PLOW AND SANDER (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the low bidder, McCandless Truck Center, as noted in the staff memo. Commissioner Moreno moved to approve said low bid. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 14) APPROVE BID #B1900014, TANDEM AXLE TRUCK TRACTOR (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the low bidder, McCandless Truck Center, for the total amount of $128,986.00. Commissioner Freeman moved to approve said bid, which was seconded by Commissioner James, and it carried unanimously. • 15) APPROVE BID #61900015, TANDEM AXLE TRUCK CHASSIS (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the second lowest bidder, McCandless Truck Center. Commissioner James moved to approve said bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. El 16) APPROVE BID #B1900017, SINGLE AXLE TRUCK WITH CUSTOM BED, MOUNTED CRASH ATTENUATOR (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the three (3) bids received and stated staff recommends awarding to low bidder, Spradley Barr Ford Lincoln of Greeley, for the total amount of $131,552.00. Commissioner Freeman moved to approve said bid. Seconded by Commissioner James, the motion carried unanimously. • 17) APPROVE BID #B1900018, TANDEM AXLE DUMP TRUCK, REGULAR CAB, DUAL AXLE WITH SNOW PLOW (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the three (3) bids received and stated staff recommends awarding to the lowest bidder meeting specifications, Transwest Truck Trailer. Commissioner James moved to approve said bid. Seconded by Commissioner Moreno, the motion carried unanimously. 18) APPROVE BID #B1900019, 20 -FOOT CONVEYOR (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the five (5) bids received and stated staff recommends awarding to the low bidder, Power Equipment Company. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 19) APPROVE BID #B1900020, BELLY DUMP TRAILERS (QTY. 4) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the six (6) bids received and stated staff recommends awarding to the low Minutes, January 23, 2019 Page 3 2019-0356 BC0016 bidder, Utility Trailer Sales of Colorado. Commissioner Moreno moved to approve said low bid. Seconded by Commissioner James, the motion carried unanimously. • 20) APPROVE BID #61900021, COLD MILLING MACHINE TRACK MOUNTED (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the low bidder, Honnen Equipment, for the total amount of $510,020.91. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 21) APPROVE BID #B1900022, 3/4 -TON, 4X4 PICKUP, 6 -FOOT BED, CREW CAB (QTY. 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the three (3) bids received and stated staff recommends awarding to the low bidder, Phil Long Ford of Denver. Commissioner James moved to approve said bid, which was seconded by Commissioner Moreno, and it carried unanimously. • 22) APPROVE BID #61900032, MOTORGRADERS (QTY. 6) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the two (2) bids received and stated staff recommends awarding to the low bidder, Wagner Equipment Company. Commissioner Conway moved to approve said low bid. Seconded by Commissioner James, the motion carried unanimously. • 23) APPROVE BID #B1900031, COOLING TOWER REPLACEMENT - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf reviewed the four (4) bids received and stated staff recommends awarding to the lowest bidder to meet specifications, Frontier Mechanical, Inc. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. Commissioner Moreno thanked David Springer, Director of the Fleet Department, and staff for their hard work. NEW BUSINESS: el 1) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER R0052386 - TRIPLE THREAT ENTERPRISES, LLC, C/O MICHAEL AND BETTE O'KEEFE: Brenda Dones, Weld County Assessor, presented the petition for abatement for tax years 2016 and 2017, and stated the issue is the classification rate of the property. She stated staff has classified the property as mixed use, meaning 38% is commercial, and 62% is residential, which determines the assessment rate. She stated the property owner is requesting the property be classified as residential. Ms. Dones explained the Assessor's Office recognizes the property as mixed use from years 2010 through 2018. She stated the Appraiser inspected the property and confirmed the property is not being used a commercial and agreed to change the classification for tax year 2018. When the owner requested an abatement for tax years 2017 and 2016, staff requested additional documentation to show the property was not being used commercially during that time. She stated since the property owner has not supplied additional documentation, staff recommends denying the petition for abatement for years 2017 and 2016 and sustaining the assessed value for 2016 at $34,510.00 and for 2017 at $49,840.00. She reported Mr. O'Keefe sold the property in October, 2018, so the Assessor's Office will need to review the property again when the use changes. In response to Chair Kirkmeyer, Ms. Dones confirmed there is a Use by Special Review permit still on the property and the Appraiser confirmed the buildings were empty and changed the classification to residential. Commissioner Freeman moved to deny said petition for the tax years 2016 and 2017 and sustain the value. The motion was seconded by Commissioner James, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, January 23, 2019 Page 4 2019-0356 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:21 a.m. BOARD OF COUNTY COMMISSIONERS W COUNTY, COLQRADO ATTEST: am jeito;e. Weld County Clerk to the Board BY: Deputy Cle LeL aarrbbaaraKirkmeyer, Chair ike Freeman, Pro-Tem ames Steve Moreno Minutes, January 23, 2019 Page 5 2019-0356 BC0016 Hello