HomeMy WebLinkAbout20195046.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR PREVENTION AND INTERVENTION
FUNDING AND AUTHORIZE DEPUTY DIRECTOR OF DEPARTMENT OF HUMAN
SERVICES TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for Prevention and
Intervention Funding from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, to the
Colorado Department of Human Services, with further terms and conditions being as stated in
said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Application for Prevention and Intervention Funding from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, to the Colorado Department of Human
Services, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the authority to sign said application, be,
and hereby is, delegated to the Deputy Director of the Weld County Department of Human
Services to sign as the Agent for the Weld County Board of County Commissioners, Weld County,
Colorado.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of December, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ORADO
ATTEST: d...itig40,0 jto;e1
Weld County Clerk to the Board
Date of signature: l2/ I f(/19
Steve Moreno
Cc. 1-1.30, oc-T V5c1cc:
oI/23/2O
2019-5046
HR0090
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 6, 2019
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: State Fiscal Year (SFY) 2019-20 Prevention and
Intervention Funding Application
Please review and indicate if you would like a work session prior to placing this item on the Board's
agenda.
Request Board Approval of the Department's Submission of State Fiscal Year (SFY) 2019-
20 Prevention and Intervention Funding Application. The State released IM-CW-2019-0061,
dated December 3, 2019, which invites counties to apply for opportunities to fund former IV -E
Waiver interventions and prevention services for State Fiscal Year (SFY) 2019-20. The
Department is requesting to apply for Prevention and Intervention funding. There are two
funding streams available to Weld County; IV -E Wavier Cash Fund ($181,986 potentially
available for the County), and a Prevention and Intervention Cash Fund ($9.7M total available
statewide). These funds, if awarded, must be expended by June 30, 2020. The Department
intends to apply for funding for the following programs:
• Kinship Support: This program provides kinship consultative services in the areas of (1)
consultation and kinship parent support specific to a child placed in a kinship home, (2)
corrective consultation specific to a child placed in a kinship home, and (3) critical care
consultation specific to a child placed in a kinship home.
• Family Engagement: This program involves families in the casework process and
promotes safety, permanency and well-being of children and families involved in child
welfare.
• Kinship Navigator: This program assigns a kinship navigator to youth involved in the
Child Welfare system who are in out of home placement and need permanency or are
moving towards independent living and need community supports in order to
successfully exit child welfare.
Funding will not be utilized for additional FTE but may be used to fund existing positions.
Applications for the funding are due to the State by 5:00 p.m. on December 16, 2019. The
Department is developing the application and will provide the Board with a copy of the
application prior to placement on the Agenda. The final application document will note the
amounts being requested for each intervention noted above and any associated obligations.
Pass -Around Memorandum; December 6, 2019 — (Not in CMS)
Page 1
2019-5046
(-IROO9O
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approval and submission of this application
and authorize the Director to sign.
Approve Schedule Other/Comments:
Recommendation Work Session
Sean P. Conway
Mike Freeman, Pro-Tem
Scott James
Barbara Kirkmeyer, Chair
Steve Moreno
Pass -Around Memorandum; December 6, 2019 — (Not in CMS)
Page 2
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Approve. Sean
Sent from my iPhone
Sean Conway
Friday, December 6, 2019 4:17 PM
Barbara Kirkmeyer
Karla Ford; Mike Freeman; Steve Moreno; Scott James
Re: Please Reply: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding
Application
On Dec 6, 2019, at 4:02 PM, Barbara Kirkmeyer <bkirkmeyer@weldgov.com> wrote:
Approve
Sent from my iPhone
On Dec 6, 2019, at 2:52 PM, Karla Ford <kford@weldgov.com> wrote:
This is an emergency pass around that needs to be reviewed. Please advise if you
approve recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford aC'tweldgov.com :: www.weldgov.com
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. • Noon
<image002.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-
mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Tobi Cullins <cullinta@weldgov.com>
Sent: Friday, December 6, 2019 2:47 PM
To: Karla Ford <kford@weldgov.com>
Cc: Barb Connolly <bconnollv@weldgov.com>; Bruce Barker <bbarker@weldgov.com>;
Esther Gesick <egesick@weldgov.com>; HS Contract Management <HS-
ContractManagementCc co,weld.co.us>; Jamie Ulrich <ulrichii@weldgov.com>; Judy
Griego <griegoia@weldgov.com>; Lennie Bottorff <bottorll@weldgov.com>
Subject: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding
Application
Karla,
1
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Approve
Sent from my iPhone
Mike Freeman
Friday, December 6, 2O19 11:38 PM
Karla Ford
Barbara Kirkmeyer; Steve Moreno; Sean Conway; Scott James
Re: Please Reply: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding
Application
On Dec 6, 2O19, at 2:52 PM, Karla Ford <kford@weldgov.com> wrote:
This is an emergency pass around that needs to be reviewed. Please advise if you approve
recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford a(7,weldgov.com :: www.weldgov.com :.
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
<imageOO2.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tobi Cullins <cullinta@weldgov.com>
Sent: Friday, December 6, 2O19 2:47 PM
To: Karla Ford <kford@weldgov.com>
Cc: Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; HS Contract Management <HS-ContractManagement@co.weld.co.us>; Jamie
Ulrich <ulrichjj@weldgov.com>; Judy Griego <griegoja@weldgov.com>; Lennie Bottorff
<bottorll@weldgov.com>
Subject: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding Application
Karla,
Please see attached PA for emergency routing. The Department received notification yesterday of a
funding opportunity that is due 12/16/19. A placeholder has been set for the 12/11/19 Agenda but the
PA must be to CTB by Monday morning's deadline.
Thank you for your assistance in helping meet this deadline.
1
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Barbara Kirkmeyer
Friday, December 6, 2019 4:03 PM
Karla Ford
Mike Freeman; Steve Moreno; Sean Conway; Scott James
Re: Please Reply: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding
Application
Approve
Sent from my iPhone
On Dec 6, 2019, at 2:52 PM, Karla Ford <kford@weldgov,com> wrote:
This is an emergency pass around that needs to be reviewed. Please advise if you approve
recommendation. Thank you!
Karla Ford R
Office Manager, Board of Weld County Commissioners
11500 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford(laweldgov,conl :: www.weldgov.com :.
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tobi Cullins <cullinta(weidgov.com>
Sent: Friday, December 6, 2019 2:47 PM
To: Karla Ford <kfordtweldgov.com>
Cc: Barb Connolly <bcdnnollv@weldgov,com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick
<egesickftweldgtv.corn>; HS Contract Management <HS-ContractManagement@co.weld.co.us>; Jamie
Ulrich <ulrichij(aweldgov.corn>; Judy Griego <griegojat weldgov.conp; Lennie Bottorff
<bottorll(cweldRov.com>
Subject: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding Application
Karla,
Please see attached PA for emergency routing. The Department received notification yesterday of a
funding opportunity that is due 12/16/19. A placeholder has been set for the 12/11/19 Agenda but the
PA must be to CTB by Monday morning's deadline.
1
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Steve Moreno
Friday, December 6, 2019 2:57 PM
Karla Ford
Barbara Kirkmeyer; Mike Freeman; Sean Conway; Scott James
Re: Please Reply: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding
Application
Approve
Sent from my iPhone
On Dec 6, 2019, at 2:52 PM, Karla Ford <kford@weldgov.com> wrote:
This is an emergency pass around that needs to be reviewed. Please advise if you approve
recommendation. Thank you!
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldoov.com :.
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
<image002.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tobi Cullins <cullinta@weldgov.com>
Sent: Friday, December 6, 2019 2:47 PM
To: Karla Ford <kford@we!dgov.cam>
Cc: Barb Connolly <bconnollv@we!dgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; HS Contract Management<HS-ContractManagement@co.weld.co.us>; Jamie
Ulrich <ulrichli@weldgov.com>; Judy Griego <g.riegoia@weldgov.com>; Lennie Bottorff
<bottorIk weIdgov.com>
Subject: EMERGENCY PA FOR ROUTING: Prevention and Intervention Funding Application
Karla,
Please see attached PA for emergency routing. The Department received notification yesterday of a
funding opportunity that is due 12/16/19. A placeholder has been set for the 12/11/19 Agenda but the
PA must be to CTB by Monday morning's deadline.
Thank you for your assistance in helping meet this deadline.
Regards,
1
COLORADO DEPARTMENT OF HUMAN SERVICES
Prevention and Intervention
Individual County
(SFY 2019/2020) Application
Colorado Department of Human Services encourages you to apply for funding to support ongoing Title IV -E Waiver
intervention practice and the implementation of new prevention services. It is not mandatory for you to participate in any or
all interventions/prevention services. Please contact Tyler Allen, Administrator of the Title IV -E Waiver Demonstration
Project at tyler.allenstate.co.us, 303.866.2154, with questions related to this application. This application is due for
submission by 12/16/2019.
Name of County/Region: Weld County
Primary
Contact: Judy Griego
County: Weld
Address: 1150 O street
Agency: Weld County DHS
Phone: 970-352-1551
Waiver Interventions
Date: 12-15-19
City, State Zip Greeley, CO 80631
Email: Griegoja@weldgov.com
For which (Former Title IV -E Waiver) Interventions
71 Family Engagement
Permanency Roundtables
VI Kinship Supports
Trauma -Informed Screening,
Assessment, and Treatment
are you applying for funding?
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
TOTAL:
$552,816
$595,618
$1,148,434
For which prevention service(s) are you applying for funding?
Parents as Teachers (PAT)
n Healthy Families America
n Multisystemic Therapy (MST)
Functional Family Therapy (FFT)
Parent -Child Interaction Therapy
n Trauma -Focused Cognitive Behavioral Therapy
Colorado Differential Response
High Fidelity Wraparound
Motivational Interviewing
FlOther- _Immediate in -home Crisis Intervention
services
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total Funding Amount Requested:
Total:
$300,000
1 i P a g e
Management Plan for Waiver Intervention(s) Implementation
Who will provide oversight, coaching, and supervision of the interventions? Will your management team include the data
analyst, financial manager, staff members throughout the hierarchy? If a Region, include representation from each county.
Name: Heather Walker
Agency: Weld County DHS
Phone: 970-400-6218
Specific Intervention: All
Title: Weld County Child Welfare Director
Email: walkerhd@weldgov.com
Name: Robin Overmyer
Agency: Weld County DHS
Phone: 970-400-6250
Specific Intervention: Family Engagement
Title: Child Welfare Deputy Director
Email: Robin.Overmyer@weldgov.com
Name: Denise Suniga
Agency: Weld County
Phone: 970-400-6545 Email: Denise.Suniga@weldgov.com
Specific Intervention: Kinship and Crisis Intervention
Title: Resource Manager
Name:
Agency:
Phone:
Title:
Specific Intervention:
Email:
Name:
Agency:
Phone:
Title:
Specific Intervention:
Email:
Name:
Agency:
Phone:
Title:
Specific Intervention:
Email:
Have you identified any barriers or potential barriers in providing the monitoring, oversight, coaching and supervision of
the intervention(s)? If you are a region, which county(ies) will provide monitoring, oversight, coaching and supervision?
How can CDHS support you in meeting your technical assistance, coaching, and/or training needs?
2IPage
FAMILY ENGAGEMENT
If you are part of a region, which counties will participate in this intervention.
Are you building on existing practice? ®Yes No
If yes, describe current model, including target population, and efforts to ensure fidelity. Is there anything unique to your
efforts to implement Family Engagement?
Weld County Department of Human Services intends to continue implementing Team Decision Making and Family
Team Meetings for families involved with Child Welfare and the Family Resource Division. Team Decision Making
(TOM) Meetings are used as a decision point meeting by identifying and assessing safety and risk, identifying
strengths and brainstorming options while determining if placement is needed. The three types of TDM meetings that
are currently being utilized are the Emergency Removal, Considered Removal and Placement Change. Once the TDM
meeting has been held then the next meeting to follow is the Family Team Meeting. Those are typically scheduled out
14-30 days and then every 90 days until case closure or permanency has been achieved. Family Team Meetings can be
held at any time during the life of the case and can be requested by any team member. By having FTM's every 90
days, Weld County will meet the IV -E Waiver criteria for both in home cases and out of home cases regarding
timeframes. Weld County plans to continue to use the Family Team Meetings to address case progress, service
coordination, service planning and permanency for all children and youth in out of home care and kinship care. The
continued goal is for all Weld County cases, to utilize TDM's and FTM's as best practice by engaging families, children
and youth and community partners in minimizing placement, stabilizing kinship placements, reducing congregate care
numbers and increasing reunification and achieving permanency for33 children and youth.
TDM model fidelity has been successfully implemented and by doing so there continues to be, an increase in TDM's
and Weld County continues to see the benefit of the process, by reducing case filings and families being able to design
plans to keep children safe in a collaborative relationship with the Agency. The family engagement unit continues to
use the dedicated phone line for caseworkers to call and schedule TDM's and FTM's while out in the field. This process
continues to bring families to the table faster and on a few occasions even the same day. Weld County is facilitating
TDM's within 24 hours or before court on all emergency removals and most considered removals, as mentioned above
this process has reduced court filings, has improved the information for court filings and families have developed
strong plans to keep children safe without court involvement.
Over the past 6 years of implementing TDM's, FTM's, and Group Supervision's in Weld County, the number of
meetings per year continue to increase significantly. The below table shows the increase in meetings starting in 2013
and going to current date in 2019.
Year
Total # of
Meetings
Total # of
ER-TDM's
held
Total # of
CR-TDM's
held
Total # of
PC-TDM's
held
Total # of
FTM's held
Total # of
PRT's
held
Total # of Group
Supervision held
2013
183
10
71
29
68
2014
914
93
168
109
461
83
2015
1237
70
221
162
751
27
6
2016
1702
85
311
216
1054
n/a
27
2017
2218
51
370
270
1448
n/a
27
3lPage
2018
2535
54
354
282
1543
n/a
47
*2019
2067
17
270
222
1441
n/a
186
Year to date data Jan -Nov 2019
Based on your county/region's Trails data, what is the anticipated number of families to be served
through Family Engagement in SFY 2019-20? (Regions — specify data for each county)
So far in 2019 we have worked with 327 new families and had meetings with over 800 families. Our goals in 2019-
2020 are to focus on the prevention of removal, reunification and closure FTMs in order to ensure that services are in
place upon reunification and at case closure to prevent the need for future out of home placements.
Additionally, want to continue to increase participation of fathers in our meetings. Here are the numbers per each
year demonstrating an increase of father participation; 2013 = 79, 2014 = 409, 2015 = 592, 2016 = 751, 2017 = 1074,
2018=1178, and 2019=1077*. For 2019 we had fathers participate in over 50% of our family meetings and TDMs.
Our goal will be to increase this by 10% for 2019-2020.
Based on your county/region's Trails data, what is the anticipated number of families to be served through Family
Engagement in SFY 2019-20? (Regions — specify data for each county)
800 families
FAMILY ENGAGEMENT BUDGET
Complete the table below to justify FTE funding: (Cost of FTE to include salary, benefits, mileage, and cellphone.)
Examples are written in gray and italicized)
Position Level
Function
Workload
Status
Cost
Supervisor
Supervise staff
4
Continuation from year 2
$121,776
4 family engagement
practitioners
Facilitate meetings,
sustained permanency, train
staff on engagement
52 meetings per
month each
2 continuation from year 2, 2
continued from year 4
$379,944
Family Engagement Support
Specialist
Schedule meetings,
reminder phone calls, prep
files for meetings, other
admin work as assigned
208 meetings per
month
Continued from year 2
$51,096
"FTE" TOTAL
Complete the table below to justify OTHER funding:
$552,816
Goods/Service
Families Served
Cost/Unit
Cost
Child care for Family in Attendance
45
$50
$2,250.00
"OTHER" TOTAL
Do you have specific infrastructure and/or start up needs that would be a one-time request?
$
(Reflected on page 1) "FTE/OTHER/INFRASTRUCTURE" TOTAL $552,816
4 I P a g e
If you are a regional model describe how staff/goods/services will be shared:
Additional Comments, Concerns, Justifications:
5JPage
PERANENCY ROUNDTABLES
If you are part of a region, which counties will participate in this intervention?
Are you building on existing practice? ❑Yes ❑No
If yes, describe current model, including target population, and efforts to ensure fidelity. Is there anything unique to your
efforts to implement Permanency Roundtables?
Based on your county/region's Trails data, what is the anticipated number of youth to be served through Permanency
Roundtables in SFY 2019-20? (Regions — specify data for each county)
PERMANENCEY ROUNDTABLES BUDGET
Complete the table below to justify FTE funding: (cost of FTE to include salary, benefits, mileage, and cellphone.)
(Examples are written in arav and italicized)
Position Level
Function
Workload
Status
Cost
Caseworker Ill
0.5 FTE
Master Practitioner
20 youth
Continuation from Year 1/New
Request
$37, 500.00
"FTE" TOTAL
Complete the table below to justify OTHER funding: (E.g., hard goods, services, travel for families)
$
Goods/Service
Youth Served
Cost/Unit
Cost
Travel for Family/Kin to be in attendance
20 Youth
(Quarterly Meetings)
$75
$6,000.00
"OTHER" TOTAL
Do you have specific infrastructure and/or start up needs that would be a one-time request?
(Reflected on page 1) "FTE/OTHER/INFRASTRUCTURE" TOTAL
If you are a regional model describe how staff/goods/services will be shared:
Additional Comments, Concerns, Justifications:
$
$
61Page
KINSHIP SUPPORTS,
If you are part of a region, which counties will participate in this intervention?
Are you building on existing practice? ®Yes ❑No
If yes, describe current model, including target population, and efforts to ensure fidelity. Is there anything unique to your
efforts to implement Kinship Supports?
Weld county is utilizing the Kinship Supports Logic Model. The target population is non -certified, certified
and non -child welfare kinship families providing out of home care for youth and children. Weld County has 2
Kinship Care Coordinator positions and 2 Specialized Wraparound Coordinators that are separate from the
family caseworker. Due to the growing need of non -child welfare kinship providers needing more support
other than TANF and PA -3 services can provide, we re -organized the Kinship Unit. The kinship/wraparound
staff are completing an initial assessment and working collaboratively with the family caseworker to
provide assistance and support to the kinship care provider. Services include a needs assessment, initiating
the process for hard good assistance when needed, attending family engagement meetings with kinship
providers, screening background information, documenting in TRAILS and sharing information with kin
about available resources, and working with other departments within Human Services in order to ensure
that all services and benefits are started immediately upon placement. Kinship staff also participate in
monthly roundtables for foster and licensed kinship homes.
We will be utilizing 3 interns intern to work closely with the kinship staff and the hotline and family research
specialists in order to locate placements and connections for children/youth that are in out of home
placement. One of our Child Welfare Trainers will take on the roll of supervising the interns on the Kinship
Supports Logic Model.
The purpose of the kinship supports is to increase permanency by reducing time in out of home care;
promote successful transition to adulthood for older youth; increase outcomes for children, youth and
families in their homes and communities to improve the safety and well-being of children.
So that: Family and kin will be more knowledgeable about their children/youth needs
So that: Increased awareness and knowledge in accessibility to community resource s and support networks
So that: Family and Kin seek out supports and assistance more frequently
So that: Kinship placement for children increase
So that: Children are more stable and able to adjust with kinship placements and family involvement and
support
So that: Children and Youth can achieve legal permanency
Based on your county/region's Trails data, what is the anticipated number of kinship families to be served through Kinship
Supports in SFY 29-20? (Regions — specify data for each county)
As of December 5, 2019, we are currently working with 139 non -certified kinship homes and 28 certified
kinship homes. We have worked with over 190 kinship homes in 2019. Our goal is to reduce our out of
7IPage
home placement for children/youth in non -kin placement from 40% in June 2019 to 30% by June 30, 2020.
Given the continued enhanced working relationship between the kinship unit, family engagement unit,
prevention unit and TANF support unit, kin continue to be more aware of resources and support and our
kinship numbers. Last year at this time, we were serving 143 families. Due to family team meetings, diligent
search efforts, and an emphasis on placing with kin families initially, kinship providers are actively
participating and being identified earlier in the out of home process. In addition, due to having more
support and resources kinship families are successful at maintaining placements of older youth and are
more willing to allow older youth into their homes. Kinship supports have assisted in helping more children
and youth maintain and sustain permanent connections. We are working with Kinnect and the State on
implementing new practices and adopting the goal of 30 in 30, 30 connections in 30 days.
KINSHIP SUPPORTS BUDGET
Complete the table below to justify FTE funding: (Cost of FTE to include salary, benefits, mileage, and cellphone.)
(Examples are written in gray and italicized)
Position Level
Function
Workload
Status
Cost
Supervisor for kinship
coordinators (30% of her
time Jan -June)
Supervise staff
2
Cont from year 2
$14,785
2 kinship
coordinators/SWT
workers (July -June)
Assist Families with Services
80 per month each
Cont from year 4
$366,368
5 Hotline and Family
Research Specialists
(20% of their time, July -
June)
Diligent search, genograms
10 per months each
Cont form year 2
$81,945
I intern supervisor (30%
of time Jan -July)
Supervise interns working on
Kinship Supports Logic Model
3 interns
New
$16,520
TOTAL
Complete the table below to iustifv OTHER funding: (E.g., hard goods, services, travel for families
$479,618
Goods/Service
Families Served
Cost/Unit
Cost
Cribs, Beds, Bedding, furniture, food and clothing
120
500
$60,000
Car repairs and gas cards
50
500
$25,000
Youth programming, child care and respite
20
500
$10,000
Utility bills, rent, appliances, deposits
13
1000
$13,000
Travel expenses to locate family
20
400
$8,000
"OTHER" TOTAL
Do you have specific infrastructure and/or start up needs that would be a one-time request?
(Reflected on page 1) "FTE/OTHER/INFRASTRUCTURE" TOTAL
If you are a regional model describe how staff/goods/services will be shared:
$116,000
$
$595,618
Additional Comments, Concerns, Justifications: Weld County Department of Human Services takes pride in the
fact that we have grown our Kinship placements by leaps and bounds over the course of this Waiver.
However, the concern of knowing the funding for assistance to the families is going away is a huge concern
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and it is clear these types of services may become a barrier in the future for some families due to not having
the needed goods or services for these families.
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A -
FORMED SC
If you are part of a region, which counties will participate in this intervention?
Are you building on existing practice? [Yes ❑No
If yes, describe current model, including target population, and efforts to ensure fidelity. Is there anything unique to your
efforts to implement Trauma -Informed Screening, Assessment and Treatment?
Based on your county/region's Trails data, what is the anticipated number of families to be served through Trauma -
Informed Screening in SFY 19-20? (Regions — specify data for each county)
TRAUMA -INFORMED SCREENING, ASSESSMENT, TREATMENT BUDGET
Complete the table below to justify FTE funding: (Cost of FTE to include salary, benefits, mileage, and cellphone.)
(Examples are written in arav and italicized)
Position Level
Function
Workload
Cost
Administrative Assistant
Referral Process & communication
w/families
100 Referrals/ Mo
$45, 000.00
TOTAL
Complete the table below to justify OTHER funding: (E.g., hard goods, services, travel for families)
Goods/Service
Families Served
Cost/Unit
Cost
"OTHER" TOTAL
Do you have specific infrastructure and/or start up needs that would be a one-time request?
(Reflected on page 1) "FTE/OTHER/INFRASTRUCTURE" TOTAL
If you are a regional model describe how staff/goods/services will be shared:
Additional Comments, Concerns, Justifications:
$
$
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L�f-E Waiver Intervention Sustalnabit' Plan
Pursuant to SB 19-258, section 26-5-105.4, the State is required to submit to the Joint Budget Committee a detailed plan
for the sustainability of IV -E Waiver interventions that includes county feedback. If your county has applied for intervention
funding on this application, or has received intervention funding as part of the IV -E Waiver, please answer the following
question to the best of your knowledge. Please note that your answer will not harmfully impact award amount you are
eligible for.
How does your county intend to address the decrease in funding that will result upon the repeal of intervention
spending authority? Please include in your response any practice, policy, or fiscal mechanisms that you may employ to
sustain the waiver interventions.
Weld County plans to utilize core funding to sustain the family engagement and kinship practices. As we have
been planning for the decrease in funding, we have also changed our practice in the area of kinship supports.
We have shifted two positions to more of a prevention type of function and placed them in our Family Resource
Division. This new type of practice has allowed us to work with families who may have ended up in the child
welfare system and prevented their further penetration into the system by serving them in the prevention
division. While some families have still moved into the system there have been several who, if not afforded a
more preventative approach would have landed in the child welfare system.
As we continue to work on this practice, we foresee a potential change in policy. We have also been working to
find more connections for children and youth through diligent search and family finding. Performing a deeper
dive into the family system by knocking on doors and making more calls as well as driving to the town where the
possibly connection may be. In the future, we are planning to possibly travel farther than Colorado if necessary,
to engage a support for a child or youth.
Additional Comments:
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preventionservices
Please copy the template included in this section for each prevention service you'd like to be funded
For which prevention service are you applying for funding? OTHER
If the prevention service for which you are applying is not identified by name on the first page of this application
("Other"), please explain your rationale for including it here (e.g.- Does this service address a gap in services for the
"candidacy" population? Does this service have a body of evidence suggesting potential for future reimbursement?
Does this service represent innovation in prevention practice? etc...):
If you are part of a region, which counties will participate in this prevention service?
Are you building on existing practice? ®Yes ❑No
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If yes, describe current model, including target population, and efforts to ensure fidelity. Is there anything unique to
your efforts to implement this prevention service?
Crisis Intervention and Stabilization Services are defined as services that provide an immediate in-
person/in-home response to families, youth and children, in crisis, 24 hours a day, seven (7) days a week.
A "crisis" is further defined as a situation or circumstance, usually acute (recent) in nature, which breaks
down the normal functioning of an individual and/or family, and results in the inability of the individual
and/or family to resolve the crisis through normal coping behaviors, or without immediate intervention.
There is currently a gap in services for families who are experiencing a crisis and who need immediate
intervention. The current array of crisis intervention services are not available 24 hours a day, seven days
a week. This service is to prevent out of home placement of children and provide families with the
services they need to safely maintain their children in their home. Providers of this service are expected
to be trauma informed and utilize solution -focused and strength -based modalities in order to improve
outcomes for children and families. The program consists of four phases: Engagement (intense, multiple
face to face contacts), Planning (development of written treatment plan based on the crisis and action
steps to reduce incidents of future crisis), Implementation (plan implementation by the family as
demonstrated through written documentation, face to face observation, completion of actions steps),
Transition (family continues to demonstrate their new skills and articulates the changes made to prevent
out of home placement and development of natural supports)
Program Design (Admission):
• Within 48 hours of crisis intervention and de-escalation, a stabilization plan must be developed that
is individualized and agreed upon by the child(ren), youth, family, and assigned caseworker.
• The stabilization plan must include at least one short term goal to help support the child(ren), youth,
and family.
• The stabilization plan must be updated on a weekly basis in collaboration with the child(ren), youth,
family, assigned caseworker, and other team members when necessary.
• At least one new goal must be added when a previous goal has been accomplished.
• Within the first week (7 day) the CANS will be completed with the child, youth, family, and team
members to determine needs, strengths, caregiver needs, and resources.
Program Design (Discharge):
• Within 7 days of starting the services, an aftercare plan informed by a completed CANS and
developed in collaboration with the child(ren), youth, family, assigned caseworker, other team
members.
• The plan must describe the services and resources needed by the family in order to safely care for
their child(ren) or youth in the home and other community resources that may be utilized to
enhance safety and prevent out of home placement.
• The plan will be reviewed on a monthly basis. As the family moves to a new phase a new CANS will
be completed that will be the basis of an updated plan.
• Movement from one phase to the next will occur with approval from the Core Services Coordinator
and/or Quality Assurance Team based on bi-monthly communication and documentation that
reflects achievement of stated goals in the plan and phases.
• The aftercare plan must summarize an estimated timetable to achieving the goals and objectives in
the service plan and describe the methods that will be used to facilitate a successful transition to
other community -based services
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Currently, we have a nurse consultation program in which we contract with Registered Nurses (RNs) who
are available to respond with intake caseworkers for immediate assessments. They promptly and
appropriately respond to any medical issues that arise during that initial home visit and ensure that
ongoing services are provided per the agreed upon treatment plan. The response may include care
management, monitoring, education, and/or intervention as appropriate. The RNs may provide basic
nursing interventions such as medication administration, setting up medication boxes, and other needed
interventions. The goals of this program are to increase knowledge of the caregiver regardingthe
specific medical needs of the child, ensure follow-through with implementation of interventions
determined through assessment, consultation, andtreatment planning regardingthechild's needs,
support the ongoing well-being and care of the child and prevent out of home placement. The limitations
of this services are that it is not currently available 24 hours a day, seven days a week. With the Crisis
Intervention and Stabilization program, we will be able to expand this current service to include
behavioral health crisis intervention services as well as medical crisis intervention services.
Based on your county/region's Trails data, what is the anticipated number of children/ youth or families to be served
through this prevention service in SFY 19-20? (Regions — specify data for each county)
Name of prevention service here OTHER
BUDGET
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Prevention Services
Please copy the template included in this section for each prevention service you'd like to be funded
For which prevention service are you applying for funding? High Fidelity Wraparound
If the prevention service for which you are applying is not identified by name on the first page of this application
("Other"), please explain your rationale for including it here (e.g.- Does this service address a gap in services for the
"candidacy" population? Does this service have a body of evidence suggesting potential for future reimbursement?
Does this service represent innovation in prevention practice? etc... ):
If you are part of a region, which counties will participate in this prevention service?
Are you building on existing practice? ['Yes No
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If yes, describe current model, including target population, and efforts to ensure fidelity. Is there anything unique to
your efforts to implement this prevention service?
The requested funding would be utilized to provide High -Fidelity Wraparound training to our Specialized
Wraparound Facilitators/Supervisor, Kinship Care Coordinators/Supervisor and Child Welfare Trainers.
Based on your county/region's Trails data, what is the anticipated number of children/ youth or families to be served
through this prevention service in SFY 19-20? (Regions — specify data for each county)
Based on the number of biological families served by our Specialized Wraparound Team between August
and December 2019 we anticipate serving at least 20 families using the High -Fidelity Wraparound
approach.
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Complete the table below to justify FTE funding: (Cost of FTE to include salary, benefits, mileage, and cellphone.)
xamples are written in arav and italicized
Position Level
Function
Workload
Status
Cost
Associate Caseworker
Benefits Navigator
100 Families
Continuation from Year 1/New
Request
$42,000.00
TOTAL
Complete the table below to justify OTHER funding: (E.g., hard goods, services, travel for families)
Goods/Service
Families Served
Cost/Unit
Cost
Crisis Intervention and Stabilization Services
11-15 families per month
$1,700 -$2,300 per month
PER FAMILY
$300,000
"OTHER" TOTAL
Do you have specific infrastructure and/or start up needs that would be a one-time request?
(Reflected on page 1) "FTE/OTHER/INFRASTRUCTURE" TOTAL
If you are a regional model describe how staff/goods/services will be shared:
Additional Comments, Concerns, Justifications:
$
$
$300,000
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Do you foresee barriers internally in implementing the intervention and/or prevention services?
We do not foresee barriers internally implementing these services. The success of the Crisis Intervention
model is dependent upon the availability of providers to provide crisis intervention services 24 hours a day,
seven days a week. Recruiting new providers and/or expanding current providers' service array to include
intensive crisis intervention may be challenging. To combat this barrier, we plan to expand our current
medical crisis intervention model to include behavioral health intervention services and to provide an
incentive -based payment structure that will reward providers for families successfully moving through the
four phases of the program within 120 days.
How may CDHS assist with addressing any of these barriers?
Additional Comments, Concerns, Justifications:
RECTOR'S SIGNATURE
Please accept this signature as verification that the i
(Regional Models must include each county's Direc
Jamie Ulrich
Printed Name
mation in this ap
signature.yl
'l
at re
lication is correct.
12/11/2019
Date
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