HomeMy WebLinkAbout20193781.tiffRESOLUTION
RE: APPROVE ONE -STOP MONITORING TOOL FINAL REPORT AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Final Report of the One -Stop Operator
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Department of Human Services, and the Weld County Workforce
Development Board, to the Colorado Department of Labor and Employment, and
WHEREAS, after review, the Board deems it advisable to approve said report, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Final Report of the One -Stop Operator from the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, and Weld County Workforce Development Board, to the
Colorado Department of Labor and Employment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said report.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of August, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO •
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Weld County Clerk to the Board
BY:
Deputy Clerk to the Bo
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Date of signature: O '/28'/19
Barbara Kirkmeyer, Chat
Mike Fr an Pro -
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2019-3781
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PRIVII FGED AND CONFIDENTIAL
MEMORANDUM
DATE: July 10, 2019
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: One -Stop Monitoring Tool Report for Weld County
Workforce Development Board (WDB) and One -
Stop Operator
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's One -Stop Monitoring Tool Report for Weld County
Workforce Development Board (WDB) and One -Stop Operator. The purpose of the One -Stop
Monitoring Tool Report is to ensure compliance with Workforce Innovation and Opportunity Act
(WIOA) and the terms and conditions of the Weld County Workforce Development Board (WDB), Chief
Elected Official (CEO), and the One -Stop Operator Agreement (Tyler ID 2017-2712). Per Colorado
Department of Labor and Employment (CDLE) Performance Guidance Letter (PGL) WIOA-2017-09, an
outside entity must conduct the monitoring of the One -Stop Operator and report the results to the Chief
Elected Official. Weld County's One -Stop Operator is Weld County WDB, which was monitored by
Adams County Workforce and Business Center, who completed the attached report.
I do not recommend a Work Session. I recommend acknowledging the receipt of the report and providing
authority for the Chair to sign.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott James
Barbara Kirkmeyer, Chair
Steve Moreno
Act
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; July 10, 2019 — Not in CMS
Cc. i-ISO
0g/at/19
Page l
2019-3781
EIROO `1O
Karla Ford
From:
Sent:
To:
Subject:
Barbara Kirkmeyer
Thursday, July 11, 2019 6:50 PM
Karla Ford
Re: PA for Routing - One -Stop Monitoring Report ESWC (not in CMS)
Approve
Sent from my iPhone
On Jul 11, 2019, at 9:59 AM, Karla Ford <kford@weldgov.com>wrote:
Please advise if you approve recommendation. Thanks!
Karla Ford ,4
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kfordOweldgov.com :: www.weldgov.com
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Amanda Petzold
Sent: Thursday, July 11, 2019 10:49 AM
To: Karla Ford <kford@weldgov.com>
Cc: Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; HS Contract Management<HS-ContractManagement@co.weld.co.us>; Jamie
Ulrich <ulrichii@weldgov.com>; Judy Griego < rg legoia@weldgov.com>; Lennie Bottorff
<bottorll@weldgov.com>
Subject: PA for Routing - One -Stop Monitoring Report ESWC (not in CMS)
Good Morning Karla,
Attached is the PA and associated documents for routing.
Thank you.
Amanda J. Petzold
Contract Management and Compliance Coordinator
Administration Support Unit (ASU)
1
ONE -STOP OPERATOR MONITORING TOOL
Policy: Per Colorado Department of Labor and Employment (CDLE) PGL WIOA-2017-09, Local Workforce Development Boards (WDB)
are required to conduct oversight and monitoring of One -Stop Operator's compliance with WIOA and the terms and conditions of
the contract or agreement governing the one -stop operator. When the local bard is selected as the one -stop operator, an outside
entity must conduct the monitoring and report the monitoring results to the chief elected official in the local area.
Procedure:
1. The below tool must be completed by the Operator being monitored and submitted to the entity conducting the
monitoring review.
2. The Monitor will review the tool and provide comments and return to the Operator. At which point, the Operator can
correct any issues and respond to the monitor.
3. The Monitor will provide the final monitoring review report to the Operator.
4. The Operator will present the final report to the Workforce Development Board Chair and Chief Elected Official, obtaining
signatures to acknowledge receipt of final report.
Focus
Area
Criteria
Metrics
Expectations
Met
Comments
Resource Sharing Agreement (RSA) and Memorandums of
Understanding
Maintain knowledge of the
mission and performance
standards of all partners
MOUs in place
between LWDB and
One -Stop Partners.
Provide MOUS.
Yes
ESWC has nine partner MOUs. The MOUs are
attached. The process for renewing expiring
MOUs is underway, as well as amendments to
include nondiscrimination assurances for current
MOUs. The current MOUs are attached.
Coordinate service delivery
of required one -stop
partners and service
providers.
Four or more
Partner meetings
annually to support
MOU
implementation.
Provide minutes.
Yes
The WDB has held seven partner meetings during
PY18. The minutes are attached.
Establish a methodology
for measurement; and
ensuring services are of
the highest quality and are
meeting customer needs
and the needs of the labor
market
Review Current
programs/services
and recommend
continuous
improvement
activities, if needed.
Provide Reviews.
Yes
Community of Practice for front line staff was
created during the Workforce 2020 Strategic
Doing Conference. This CoP is scheduled to meet
six times a year to discuss issues in the
community and increase awareness of partner
programs. Sign in sheets for three of the
meetings are attached.
Report to the LWDB on
operations, performance
accountability and
continuous improvement
processes as requested
Provide most recent
performance report
provided to the
board
Yes
ESWC provides a quarterly dashboard reporting
on WIOA and Discretionary grant performance.
The PY18Q4 dashboard is attached. ESWC also
provides an annual summary after the program
year ends. The PY17 Annual Summary is attached.
Facilities, Equipment and
Operations Management
Ensure non -program-
related policies and
procedures are effectively
communicated and carried
out at the America's Job
Center, affiliate sites and
connection sites
Provide copies of
local policies, plans
or procedures.
Yes
ESWC has 23 policies in place. They are attached.
The 2016-2019 WDB Strategic Plan is attached.
Comply with all policies
governing operations of
the Department and the
Governing Board
(CDLE Monitoring
Results)
Yes
ESWC has not received any non-compliance
issues during the PY17 monitoring. No issues
were identified during PY18 quarterly monitoring.
The PY17 Annual Compliance Report, PY18 01
and Q2 Monitoring summaries are attached.
Revised 2/2019
Page 1 of 3
l`1-3-18' I
ONE -STOP OPERATOR MONITORING TOOL
Equal Opportunity
Ensure non -program Equal
Employment Opportunity
(EEO) requirements are
met, including
coordinating staff training
and assuring EEO posters
and processes are in place
EEO Notification
given to staff and
clients.
Yes
The EEO notice is provided to clients upon
enrollment into ESWC programs. The EEO notices
is provided to staff upon hiring. The EEO notice is
available in 11 languages and translation services
are available. A copy of the English version is
attached.
EEO Posters posted
and up to date.
Provide photo.
Yes
Posters are posted in four locations across three
campuses. Photos attached.
Provide ADA Survey
Yes
ADA survey last completed in 2017. Survey is
attached.
Staff Training
Conduct regular surveys
and screenings of center-
wide customers and staff
members for continuous
improvement of all
services and environments
of the America's Job
Center and satellite sites.
Provide Resource
Room Survey
Reports
Yes
Internal files reviews are conducted monthly on
random customer files. A report of PY18 YTD
findings is attached. Workshop reviews are
conducted randomly, a review of a new workshop
is attached.
Provide Employer
Survey Reports
Yes
ESWC conducts surveys of employer workshops,
job fairs and hiring events. Employer and Job Fair
survey reports are attached. ESWC also uses data
from the connecting Colorado employer surveys
to evaluate services. PY18 YTD report attached.
Provide Special
Event Survey
reports
Yes
ESWC conducts surveys during certain special
events. A facility usage and a WDB retreat survey
reports are attached.
Staff Committees
Coordinate staff
committees to address
needs within WFC and
system.
Provide Committee
descriptions and
summary of
outcomes.
Yes
Workshop Review Committee — Staff
representatives from each unit evaluated current
workshops provided by ESWC to ensure they
remain necessary for the local area. Including
making recommendations for new/revised
workshops. Outcome report attached.
Work -Based Learning Leadership Team —
Comprised of staff members from each unit and
focused specifically on increasing community
access to WBL opportunities. Minutes from PY18
meetings attached.
Disclose Potential Conflicts of Interest
To ensure adequate
firewalls are established
and maintained, WFC will
follow the LWDB bylaws
and Conflict of Interest
Policy, and County
Government Purchasing
guidelines to ensure WFC
staff recuse themselves for
any LWDB functions that
would create a conflict of
interest.
Signed Conflict of
Interest
Acknowledgement
form.
Yes
ESWC has a conflict of interest policy and
acknowledgement. These documents are
attached.
Provide LWDB By-
laws and County
Government
Purchasing
guidelines
Yes
WDB By-laws and Weld County purchasing
guidelines attached.
Board members
attended
orientation and
signed orientation
acknowledgement.
Yes
The WDB has had four new members recently
appointed to the board. Orientations are in the
process of being scheduled for these members.
All other board members have received
orientation. Since the implementation of the High
Performing Board measures, new board members
who have completed orientation have signed and
acknowledgement. The PY18 Board Roster is
attached.
Revised 2/2019
Page 2 of 3
ONE -STOP OPERATOR MONITORING TOOL
One -Stop Operator Name: Employment Services of Weld County
One -Stop Operator Staff Completing Form: Heather Roberts, Support Specialist
Monitor Name: Dominic Martinez, Workforce and Business Center Coordinator
Monitor Organization: Adams County Workforce and Business Center
Date Completed: 6/12/2019
Monitor Comments: : I , Dominic Martinez, have reviewed the One -Stop Operator Monitoring Tool for Weld County. As this is the
first monitoring completed, this provides a baseline for improvement, if needed. The next monitoring, scheduled for June 2021, or
earlier if required by CDLE. No further action is required at this time and the monitoring is complete.
Monitor Signature: i'6'144.4.4.4" Date: 7/1/19
One -Stop Operator Comments:
I hereby acknowledg
(Operator).
Signature:
e receipt of the One•Sto Operator Monitoring Final Report for Employment Services of Weld County
Workforce De lopment Board Chair me: David Thompson
Signatures �—�
Chief Elected Official Name: Barbara Kirkmeyer, Chair
Weld County Commissioner
Date
Date:
AUG 21 2919
Revised 2/2019 Page 3 of 3
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