HomeMy WebLinkAbout20192359.tiffMEMORANDUM
TO: Department of Public Health & Environment
DATE: December 7, 2022
FROM: Clerk to the Board's Office
SUBJECT: Tyler Document #2019-2359
Final signatures were not obtained by the parties required to fully execute Tyler Document #2019-
2359, approved by the Weld County Board of Commissioners on June 24, 2019. Due to the
prolonged delay in obtaining final signatures, the Clerk to the Board's Office has deemed it
prudent to close this item out. This memorandum will be added to the Commissioners' files to
demonstrate this document was not fully executed.
2019-2359
HL0051
RESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #2 FOR LOCAL PLANNING AND
SUPPORT (PER CAPITA) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Contract Amendment #2 for
Local Planning and Support (Per Capita) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing July 1, 2019, and ending June 30, 2020, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Contract Amendment #2 for Local Planning and Support
(Per Capita) between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, be and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of June, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLIRADO
ATTEST: dad.4A)
Weld County Clerk to the Board
BY: n•
eputy Clerk to the Board
APPBAVED
County Attorney
Date of signature: •
r
rbara Kirkmeyer Chair
Steve Moreno
Cc: vAL(Te)
12/6/22
2019-2359
HL0051
e-ovAi ibA,T7Q6
Memorandum
TO: Barbara Kirkmeyer, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: June 20, 2019
SUBJECT: FY19-20 Local Planning and Support (Per
Capita or OPPI) Task Order Contract
Renewal with CDPHE
For the Board's approval is Contract Amendment #2 between the Board of County Commissioners
of Weld County for the use and benefit of the Weld County Department of Public Health and
Environment (WCDPHE) and the State of Colorado, acting by and through the Colorado
Department of Public Health and Environment (CDPHE), Office of Planning, Partnerships and
Improvement (OPPI).
The purpose of this contract is to provide annual support for public health services, as established
by the State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with Section §25-
1-512 C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. WCDPHE will participate in
assessment and planning efforts at the state, regional, and local level facilitated by the Office of
Planning, Partnerships and Improvement. These efforts shall include maintaining and improving
local capacity to provide services as established by the State Board of Health. The required core
public health services include Assessment, Planning and Communication, Vital Records,
Communicable Disease Prevention, Investigation and Control, Prevention and Population Health
Promotion, Emergency Preparedness and Response, Environmental Health and Administration
and Governance.
The Local Planning and Support (Per Capita) funding for the period of July 1, 2019, through June
30, 2020, will be an amount to not exceed $432,589.
Assistant Weld County Attorney, Karin McDougal, has reviewed this contract and determined that
its terms are acceptable.
Furthermore, this amendment was approved for placement on the Board's agenda via pass -around
dated June 17, 2019.
I recommend approval of this FY19-20 Local Planning and Support (Per Capita or OPPI) Task
Order Contract Renewal with CDPHE
2019-2359
CONTRACT AMENDMENT #2019*0873 Amendment #2
SIGNATURE AND COVER PAGE(S)
State Agency :
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246
Original Contract Number
18 FAAA 97502
Contractor
Amendment Contract Number
Board of County Commissioners of Weld County
2019*0873 Amendment #2
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley, Colorado 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Contract Performance Beginning Date :
Current Contract Expiration Date :
The later of the Effective date or July 1, 2019
June 30, 2020
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract
Federal
State Funding
Other Funding
Term (dates)
Total
Number
Funding
Amount
Amount
Type
Amount
Original
18 FAAA
$0.00
$414,809.04
07/01/2017 -
$414,809.04
Contract
97502
06/30/2018
Amendment #1
19 FAAA
107503
$0.00
$419,783.00
07/01/2018 -
06/30/2019
$419,783.00
2019*0873
$0.00
$432,589.00
07/1/2019 -
$432,589.00
Amendment #2
Amendment
06/30/2020
#2
Current Contract Maximum
$1,267,181.04
Cumulative Amount
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
for the use and benefit of the
Weld unty P epartment • Pub 'c Health and Environment
Barbara Kirkmeyer, C air
Date:
By: Print Name & Title
N242019
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department Of Public Health and Environment
Jill Hunsaker Ryan, MPH
Executive Director
By: Lisa McGovern, Procurement and Contracts Section
Director, CDPHE
Date:
02o/.9.- a.?.W6)
PROGRAM APPROVAL
Colorado Department of Public Health and Environment
Anne -Marie Braga, Director
Office of Planning, Partnerships and Improvement
By:
Signature of Authorized CDPHE Program Approver
Date:
In accordance with §24-30-202 C.R.S., this Amendment is
not valid until signed and dated below by the State Controller
or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
David Norris, Controller, CDPHE
Amendment Effective Date:
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or July 1, 2019, whichever is later and shall terminate on the termination
of the Contract or June 30, 2020 , whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to Provide support for public health services, as
established by the State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with
Section §25-1-512 C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. The district public health
agency shall participate in assessment and planning efforts at the state, regional, and local level
facilitated by the Office of Planning of Partnerships. These efforts shall include maintaining and
improving local capacity to provide services as established by the State Board of Health.
The Parties now desire to update the statement of work, renew for an additional term and change
current Contract Maximum Total for the following reason: The year dates were removed from the
statement of work deliverables in section A and extended for an additional term.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount is deleted and replaced with the Current Contract
Maximum Amount shown on the Signature and Cover Page for this Amendment.
6. The Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby
deleted and replaced with the Current Contract Expiration Date shown on the Signature
and Cover Page for this Amendment.
7. The Amendment and all prior amendments thereto, if any, are modified as follows:
i. The Parties now agree to modify Exhibit: Exhibit G Statement of Work of the agreement.
Exhibit G Statement of Work is deleted and replaced in its entirety with Exhibit I Statement
of Work Removed year date from deliverables in Section A of the work plan.
ii. The Parties now agree to modify Exhibit: Exhibit H Budget of the agreement. Exhibit
H Budget is deleted and replaced in its entirety with Exhibit J Budget Updated with
current funding amounts for FY 2019-2020.
8. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
EXHIBIT I
STATEMENT OF WORK
To Original Contract Routing Number 18 FAAA 97502
Routing Number 2019*0873 Amendment #2
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Project Description:
Local public health agencies are essential to the provision of quality and comprehensive public health services
throughout the state and are critical partners with the Colorado Department of Public Health and Environment in
maintaining a strong public health system. Each local public health agency shall assure the provision of Core Public
Health Services within their jurisdiction. The scope of the provision of each Core Public Health Service is
determined at the local level, and may differ across agencies based on community needs, priorities, funding and
capacity. The Office of Planning, Partnerships and Improvement and the local public health agency are accountable
in assuring state moneys are being used effectively to provide Core Public Health Services.
II. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. FTP: File Transfer Protocol
III. Work Plan:
A. Local Core Public Health Services
Goal #1: Strengthen Colorado's public health system by ensuring core public health services are available statewide.
Objective #1: No later than the expiration of the contract, the contractor shall provide support for Core Public Health
Services.
Primary Activity #1
The Contractor shall provide or assure the provision Core Public Health Services within their
jurisdiction.
Sub -Activities #1
1. The Contractor shall comply with the Core Public Health Services Rule 6 CCR 1014-7
and Colorado State Board of Health Rules 6 CCR 1010-7, 6 CCR 1010-6. These
documents are incorporated and made part of this contract by reference and is
available on the following website
http://www.sos.state.co.us/CCR/NumericalDeptList.do.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated
periodically during the contract term. The contractor shall monitor documents and
website content for updates and comply with all updates. CDPHE will send notification
when updates are made.
2. The Contractor shall participate in assessment and planning efforts at the state,
regional and local level facilitated by the Office of Planning, Partnerships and
Improvement.The Contractor shall utilize the Colorado Health Assessment and
Planning System (CHAPS) guidance as a technical assistance resource for all
activities. These efforts shall assist in defining the core services delivery appropriate
to meet local needs and in identifying strategies to improve local health outcomes.This
information is located on the CDPHE local public health and environmental resources
website https://www.colorado.gov/cdphe-lpha and is incorporated and made part of
this contract by reference.
3. The Contractor shall be guided by Colorado Minimum Quality Standards for Public
Health Services 6CCR 1014-9. This document is incorporated and made part of this
contract by reference and is available on the following website:
http://www.sos.state.co.us/CCR/Welcome.do.
4. The Contractor shall contribute funding for its local health services as determined
necessary by the Contractor to meet their local health needs.
EXHIBIT I
5. CDPHE will compile data that has been provided by the Contractor to other CDPHE
programs to verify services provided or assured.
Expected Results of
Activity(s)
Increase or maintain core public health services within the Contractor's jurisdiction to meet
local needs.
Measurement of
Expected Results
1. Data provided in the Contractor annual report provides evidence of the services
provided or assured through another local public health agency and how these core
services are funded. Additional data is provided at the program level to CDPHE.
Completion Date
Deliverables
1. The Contractor shall submit a annual report electronically to
the Administrative Manager in a format provided the Office of
Planning, Partnerships and Improvement.
No later than April
30
B. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the Office of Planning, Partnerships and Improvement's Contract Monitor. Methods used
will include a review of documentation determined by CDPHE to be reflective of performance to include progress
reports, site visits and other fiscal and programmatic documentation as applicable. The Contractor's performance
will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation
will be conducted at the end of the life of the contract.
C. Resolution of Non -Compliance:
The Contractor will be notified in writing within (7) calendar days of discovery of a compliance issue. Within (30)
calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s)
necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and
timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances
arise that requires an extension to the timeline, the Contractor must email a request to the Contract Monitor and
receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure
timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed
upon compliance resolution plan, the State may exercise its rights under the provisions of this contract.
Exhibit J
BUDGET
To Task Order - Contract Routing Number 18 FAAA 97502
Routing Number 2019*0873 Amendment #2
Budget:
Quarter
Local Planning and Support Amount
TOTAL Payment
July 1 through September 30, 2019
$108,147.25
$108,147.25
October 1 through December 31, 2019
$108,147.25
$108,147.25
January 1 through March 31, 2020
$108,147.25
$108,147.25
April 1 through June 30, 2020
$108,147.25
$108,147.25
Total
$432,589.00
$432,589.00
New Contract Request
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID"*
,O1926
Contract Name*
LOCAL PLANNING AND SUPPORT (OPPI/PER CAPITA)
CONTRACT AMEND#2 FY19-20
Contract Status
CTB REVIE',r
Contract ID
2796
Contract Lead*
TGEISER
Contract Lead Email
tgeiser co.weld.co.us
❑ New Entity?
Parent Contract ID
Requires d
YES
Department Project If
Contract Description*
TASK ORDER CONTRACT AMENDMENT #2 FOR FY19-20 LOCAL PLANNING AND SUPPORT -PER CAPITA/OPPI
2019"0873 AMENDMENT #2
Contract Description 2
PREVIOUS TASK ORDER 19 107503
ORIGINAL TASK ORDER 15 97502
Contract Type*
GRANT
Amount *
$432589.00
Re
NO
Automatic Re
NO
Grant
YES
IGA
Department
HEALTH
eatth
De rtment Head Email
CM-Heatth-
DeptHead@weidgoi corn
County Attorney
GENERAL COUNTY
Al I ORNEY EMAIL
County Attorney Email
CM-
COUNTYA i ORNEY@WELD
GOV.COI'A
Grant Deadline Date
If this is a renewal enter previous Contract ID
387
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date*
06/2412019
Due Date
06120/2019
Will a work session with 6OCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
On Base
Contract Dates
Effective Date
07'01/2019
Review Date*
03//0112020
Renewal Date
Termination Notice Period
Committed Delivery Date
Expiration Date
D6/30/2020
Contact Information
Contact Info
Contact Name
Purchasing
Purc
Approval Process
Dep, entH
TANYA GEISER
DH Approved Date
06/19/2019
Final Approval
BOCC Approved
YES
BOCC Signed Date
062442019
BOCC Agenda Date
96:242019
Originator
T` EISER
Contact Type Contact Email
Purchasing
Finance Approver
BARB CONNOLLY
Finance Approved Date
D6/19/2019
Tyler Ref
GTE TEMP
Contact Phone 1 Contact Phone 2
Date
Legal Counsel
KARIN MCDOUGAL
Legal Counsel Approved Date
06/20,2019
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