HomeMy WebLinkAbout20194399.tiff RESOLUTION
RE: APPROVE CREATION OF WELD COUNTY FAIR BOARD AND ADOPTION OF
BYLAWS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board desires to create the Weld County Fair Board, whose purpose is
to assume leadership and conduct the operations of the Weld County Fair, and
WHEREAS, the Bylaws of the Weld County Fair Board have been presented to the Board
of Weld County Commissioners for approval, and
WHEREAS, the Board deems it advisable to create the Weld County Fair Board and adopt
said Bylaws.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Weld County Fair Board, be, and hereby is, created.
BE IT FURTHER RESOLVED by the Board that the Bylaws for the Weld County Fair
Board, be, and hereby are, adopted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of October, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �j.�d��/t��I G ,G�ato . �C �'t mi � �
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Barbara Kirkmeyer, Chair ! /
Weld County Clerk to the Board
Mike Freeman, Pro-Tern BY: fA..12-9-4.-- a...eputy Clerk to the Boar ."E 7 _,;—(/
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of K. James
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WELD COUNTY FAIR BOARD
BY-LAWS
Article I
NAME: The name of this Board shall be the "Weld County Fair Board"
(hereinafter "Fair Board") in conformance with the resolution creating the
Fair Board adopted by the Board of County Commissioners (hereinafter
"the Commissioners) of Weld County, Colorado, on October 2, 2019, and
as may be modified or amended by future resolutions of the
Commissioners.
Article II
OBJECTIVES: To assume leadership and conduct the operations of the Weld County Fair
(hereinafter "the Fair"), as follows:
* Be accountable to the Commissioners.
* Set and implement policies related to the Fair.
* Establish appropriate rules and regulations consistent with 4-H and
FFA rules and regulations for the operation of the Fair.
* Identify and secure all sources of revenue necessary to conduct the
Fair and be accountable to such sources.
* Authorize and sign all checks related to the Fair activities.
* Make arrangements for non-4-H and FFA events and other non-
educational aspects of the Fair.
* Conduct the Fair with the assistance of the Weld County Office of
Colorado State University Extension (hereinafter "Extension")
according to the rules and regulations established by the Fair
Board.
Article III
MEMBERS: The volunteer members of the Fair Board, appointed by the
Commissioners, shall number seven (7), plus one alternate Fair Board
member and shall serve without compensation and at the pleasure of the
Commissioners. Reasonable efforts shall be made to assure members
represent all geographic areas of Weld County and varied aspects of the
Fair.
A. Application: Application for membership on the Fair Board shall
be made to the Commissioners. Membership is open to Weld
County residents irrespective of race, ethnicity, sexual orientation,
or national origin. An application to the Commissioners is required
for any appointment to the Fair Board, including filling of a
vacancy.
B. Term: To establish staggered terms, the first members shall be
appointed as follows: two (2) with an initial term of one (1) year;
two (2) with an initial term of two (2) years; and three (3) with an
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initial term of three (3) years. Thereafter, each member shall be
appointed to fill a three (3) year term, with appointment or
reappointment prior to the Fair Board's annual meeting in October
of each year. Board members may serve no more than two (2)
consecutive three (3) year terms.
C. Vacancies: A vacancy occurs when a Fair Board member does not
complete a full term. The Fair Board may recommend to the
Commissioners nominees for replacement of any vacancies which
occur. A person appointed to fulfill an incomplete term of a Fair
Board member shall be considered eligible to serve for two (2)
three (3)-year terms when the assumed term has been completed.
D. Appointment: Applicants are appointed to the Fair Board by the
Commissioners. Applications received by the Commissioners will
be made available to the Fair Board President, Fair Coordinator,
and Extension Office Director or their designees, who will review
and make recommendations to the Commissioners prior to
appointment. Nominations shall remain open until all appointments
or vacancies are filled.
E. Each member of the Fair Board shall be entitled to one vote and
must vote in person. If an emergency event occurs and at least 4
Board members are unable to meet physically, a meeting may take
place using electronic communications that allow for a record of
proceedings.
F. The alternate Fair Board member will only be permitted to vote if a
regular Fair Board member is not present for a vote. The alternate
member will serve one, three-year term. This term will not count
toward the consecutive two-year terms allowed of a regular Fair
Board member.
G. Weld County Extension staff and one (1) representative from a
Weld County FFA chapter will serve as ex-officio members.
H. Each Fair Board member shall be responsible for certain
committees as agreed upon by Fair Board members.
Article IV
OFFICERS: The four (4) elected officers shall include: President, Vice President,
Secretary, and Treasurer.
A. Duties: The President shall preside over all regularly scheduled
and special meetings of the Fair Board. He/she may call special
meetings of the Fair Board, upon twenty-four (24) hours notice to
all members, at times he/she feels it is necessary to properly
conduct the business of the Fair. The President, in cooperation with
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the Fair Coordinator, will establish the agendas for the monthly
meetings.
The Vice President shall act in place of the President in the
absence of the President. He/she shall be responsible for
coordinating all of the Fair's committees, both standing and
otherwise (except the nominating committee). He/she shall serve
as an ex-officio member of said committees.
The Secretary shall keep a written record of all official Fair Board
meetings, including regular and special meetings, and see that they
are properly recorded and distributed. The Secretary will also
relay incoming communications to the Fair Board and complete
outgoing correspondence as directed by the Fair Board.
The Treasurer in conjunction with the Extension Accountant, the
Comptroller of Weld County and outside auditing agency shall
keep a record of all monies, see that all bills are paid and monies
owed collected, present an annual financial report to the Fair Board
and the Commissioners, and have the financial statement audited
each year by county auditors. The Treasurer shall be on the
signature card for the checking and Money Market accounts for the
Fair, along with the President, Vice president, and Secretary. At
the discretion of the Fair Board, the Director of the Extension
Office may also be included on the bank signature cards to be a
signer of checks. Two (2) authorized signatures shall be required
on each check request, but only one (1) signature need be on the
check as written. The Accountant of the Extension Office shall be
granted administrative access to the accounts of the Fair for
transferring money, reconciling accounts, and other necessary
functions of that position.
Executive Committee: The four (4) elected officers shall
comprise an Executive Committee and shall have the authority to:
(a) act upon any emergency situation that may require immediate
action when it is impossible to assemble a quorum of the Fair
Board; and (b) to process administrative matters for presentation to
the Fair Board at its regular or special meetings.
B. Terms: Terms for Fair Board officers are one year.
C. Elections: Officers shall be elected and installed by the Fair Board
at the October annual meeting each year.
Article V
MEETINGS: Regular meetings of the Fair Board shall be held the first Monday of each
month throughout the year. Members shall be notified of changes in
meeting dates due to holidays and facilities scheduling conflicts. Special
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meetings may be scheduled by the President upon twenty-four (24) hours
notice to all members.
Article VI
PARLIAMENTARY All meetings of the Fair Board shall be conducted according to Robert's
AUTHORITY: Rules of Order, Newly Revised.
Article VII
AMENDMENTS These by-laws may be altered, amended, or replaced in whole or in part
OF BY-LAWS: by a resolution of the Commissioners. The Fair Board may make
recommendations for alterations, amendments, or replacements of the by-
laws to the Commissioners for their consideration.
Article VIII
QUORUM: A quorum of the Fair Board shall consist of four (4) members or three (3)
regular members and the alternate.
Approved by Weld County Commissioners: October 2, 2019.
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