HomeMy WebLinkAbout20192475.tiffChloe Rempel
From:
Sent:
To:
Subject:
Toby Taylor
Thursday, July 16, 2020 1:43 PM
Jan Warwick; Chloe Rempel; Mariah Higgins; Sterling Geesaman
FW: Status Update
I recall the language in the e-mail below was received the first time we requested signatures from the State.
It does not appear that we will get a final signed version.
Toby Taylor, Director
Weld County Department of Buildings & Grounds
Weld County Veterans Services
1105 H Street
P.O. Box 758
Greeley, CO 80632
P: 970.400.2023
F: 970.304.6532
ttaylor@weldgov.com
From: Hoffman, Marci<marci.hoffman@judicial.state.co.us>
Sent: Thursday, July 16, 2020 1:19 PM
To: Toby Taylor <ttaylor@weldgov.com>
Subject: RE: Status Update
This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
H I Toby,
When asked previously, I received the following response as to obtaining signatures from John
Putbrese at SCAO:
Good morning
Marc',
I normally do not send out executed copies unless they are specifically requested. The
acceptance by the county is normally time stamped within the program. I do not mind printing
this off and asking Steven to sign it. I do have to clarify that the county commissioners will be
ok with the dates and the State Court Administrator's name being lined out and corrected on
the contract. With the multiple contracts last year and the change to the fiscal year, the
contract dates are wrong and it is not something that can be corrected within the system.
Sorry for the inconvenience.
Be well,
1
00C9-Dc1-75
If you would like me to proceeding with a signature, it may take some time but would be happy to
follow up
Marci L Hoffman, Court Executive
19th Judicial District — Weld County
marci.hoffman@judicial state co us
,‘,:-.7,O.970 475 2500 C 970 689 8697
From• Toby Taylor <ttaylor@weldgov corn>
Sent. Thursday, July 16, 2020 1 03 PM
To Hoffman, Marci <marci hoffman@iudicial state co us>
Subject. FW Status Update
Is there ability to obtain a version with all signatures?
Toby Taylor, Director
Weld County Department of Buildings & Grounds
Weld County Veterans Services
1105 H Street
P 0 Box 758
Greeley, CO 80632
P 970 400 2023
F 970 304 6532
ttaylor@weldgov corn
From: Jan Warwick <iwarwick@weldgov corn>
Sent: Thursday, July 16, 2020 11 13 AM
To. Toby Taylor <ttaylor@weldgov corn>, Sterling Geesaman <sgeesaman@weldgov corn>
Cc• Chloe Rempel <crempel@weldgov corn>, Mariah Higgins <mhiggins@weldgov corn>
Subject. Status Update
Good morning Toby and Sterling,
This email serves as a status update for documents from the Commissioner's Agenda that are pending final
signatures from various sources When final signatures are obtained, please remember to send a copy to the
Clerk to the Board's Office to ensure the Commissioners' final Resolution is signed, the Resolution is
distributed, and the complete document is finalized The query included items pending as of today's date, so
there are items from recent Agendas that understandably may not have final signatures yet
*If it is not possible to gain the final signature of a document, especially in cases of documents prior to 2018,
please respond as such with an explanation for us to scan into Tyler in lieu of the final signature
1 Document #20192475 — Agreement for Receipt of Court Security Grant Funds, signature of Christopher
T Ryan, State Court Administrator, Colorado Judicial Department
Thank you
Jan Warwick
Deputy Clerk to the Board
2
RESOLUTION
RE: APPROVE AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS AND
AUTHORIZE ELECTRONIC SUBMITTAL BY THE CLERK TO THE BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Receipt of Court
Security Grant Funds between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, and the Colorado Judicial Department, Office of the
State Court Administrator, commencing January 1, 2019, and ending December 31, 2019, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Receipt of Court Security Grant Funds between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, and the Colorado Judicial Department, Office of the State Court Administrator Court, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby
is, authorized to submit said agreement electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of July, A.D., 2019, nunc pro tunc January 1, 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOF3ADO
ATTEST: W..ititm) G.
Weld County Clerk to the=oard
BY.
Deputy lerk to the Boa
APPROVED AS TO FORM:
Aset County Attorney
Date of signature: -I/1417
cc,, gc,CTTr SCE)
oc /oS /2o
2019-2475
CT0014
DEPARTMENT OF BUILDINGS AND GROUNDS
PHONE: (970) 304-6531
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
June 27, 2019
To: Board of County Commissioners
From: Toby Taylor
Subject: Courts Security Grant (2019-1819)
On May 17, 2019, Weld County applied for a Court Security Grant to the Colorado Court Security Commissioner,
State Court Administrator's office. The purpose of the grant request was to off -set funding replacement of aging
equipment entirely from the general fund. The grant request was for three metal detectors and on -going
maintenance of the video conferencing equipment as follows:
PMD2 Plus Walk -Through Metal Detector (Three Each)
22,049.84
Maintenance Video Conferencing Equipment
1,667.00
Total j
23,716.84'.
The State Court's Administrator's office has awarded the grant amount of $11,858.42 to Weld County. This
amount would fund the on -going maintenance of video conferencing equipment and almost completely fund
two metal detectors. The amounts are shown below:
Grant Award — Weld County
11,858.42
PMD2 Plus Walk -Through Metal Detector (Two Each)
(1,667.00)
- PMD2 Plus Walk -Through Metal Detectors (x2)
(14,699.89)
Grant Award Rem afring.'
$°{4,508.47)
With the grant funds, the amount needed is deficient $4,508.47. This deficient amount would need to come
from the general fund for replacing this aging equipment. Buildings and Grounds is recommending accepting
the grant fund in the amount of $11,858.42 and using the general fund to purchase the two metal detectors.
The third metal detector replacement is anticipated to be applied for in the next grant cycle. If you have any
questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
2019-2475
AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS
This Agreement is made by and between the COUNTY OF WELD (hereinafter "COUNTY"), a body
corporate and politic, whose principal offices are located at 915 10th Street P.O. Box 758, Greeley,
CO 80632-0758 and the COLORADO JUDICIAL DEPARTMENT (hereinafter "JUDICIAL") a branch
of state government. The COUNTY and JUDICIAL may each be referred to herein as a "Party", or
collectively as the "Parties."
WHEREAS, in 2007 the Colorado General Assembly enacted SB 07-118, subsequently codified at
§13-1-201 et seq., C.R.S., and thereby created the Court Security Cash Fund (hereinafter the
"Fund") in the state treasury (see §13-1-204, C.R.S.) to be funded by annual appropriations by the
General Assembly; AND
WHEREAS, SB 07-118 also created the Court Security Cash Fund Commission (hereinafter the
"Commission") to assist the State Court Administrator in distributing the funds to counties (see §13-1-
203, C.R.S.) through a program of court security grants (hereinafter the "Court Security Grant
Program" or "Program"); AND
WHEREAS, SB 07-118 also provided for a local security team in each county composed of, at
minimum, the Chief Judge, the County Sheriff, and a County Commissioner or Manager, or their
designees, to oversee issues of court security for the county (see §13-1-202, C.R.S.); AND
WHEREAS, the General Assembly has appropriated Fund moneys for the Court Security Grant
Program for State Fiscal Year 2019 (July 1, - June 30, 2019), and JUDICIAL reasonably anticipates
similar funding for State Fiscal Year (July 1, 2019 - June 30, ), which will allow the Program to cover
the full calendar year 2019, which is the COUNTY's fiscal year; AND
WHEREAS, the local security team for the above -named COUNTY has submitted an application for
court security grant funds to supplement the COUNTY'S efforts already in place to improve the
security of one or more facilities in which state courts and/or probation offices are located; AND
WHEREAS, a grant of funds to the COUNTY (hereinafter "Grant") has been approved by the
Commission and the State Court Administrator.
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained, the sufficiency of which is hereby acknowledged, COUNTY and JUDICIAL agree as
follows:
1. PURPOSE OF AGREEMENT. The purpose of this Agreement is 1) to acknowledge that a Grant of
up to $11,858.42 has been awarded to the COUNTY from the Court Security Cash Fund, which will be
available to the COUNTY for expenditure during the 2019 calendar year; 2) to define the obligations
of the COUNTY under the Court Security Grant Program; and 3) to establish the payment plan under
which the COUNTY will receive the said funds.
2. THE AGREEMENT. The entire agreement between the Parties is contained in this writing,
including all documents incorporated herein by reference.
3. TERM OF THE AGREEMENT. This Agreement shall be effective from January 1, 2019, through
December 31, 2019.
4. SCOPE OF WORK. The COUNTY shall use the grant funds to accomplish the goals and activities
outlined in the Grant Application form (including any modifications that may have been made by the
Commission in the approval process), which is available at
http://www.coloradocourthousesecuritv.com in the Application Management Section, and is
incorporated herein by this reference.
5. GENERAL CONDITIONS. The COUNTY shall use grant funds only for purposes of court security
improvement as set forth in this Agreement. Failure to follow the intent of the Court Security Grant
020/9- a/7."
Program may result in revocation of the award, termination of this Agreement, and retum of funds.
6. PAYMENT METHOD. Reimbursement of the costs of salaries and benefits, equipment, training,
and other reimbursable expenses will be made quarterly by JUDICIAL upon receipt of a
reimbursement request on the form provided by JUDICIAL at
http://www.coloradocourthousesecurity.com, in the Quarterly Reports Section. Each reimbursement
request shall be submitted by the COUNTY within 10 business days following the end of March, June,
September and December. If disbursement of grant funds on a reimbursement basis causes undue
hardship for the COUNTY, disbursement may be made in accordance with an alternative schedule
prepared and agreed to in writing by COUNTY and JUDICIAL.
7. REPORTING REQUIREMENTS. The COUNTY shall submit quarterly activity reports on the
Quarterly Progress Report Form provided by JUDICIAL at
http://www.coloradocourthousesecurity.com, in the Quarterly Reports Section. Such reports must be
received by JUDICIAL on or before the 10th business day after the last day of each calendar quarter.
8. RECORDS MAINTENANCE. The COUNTY shall maintain a complete file of all records,
documents, communications, and other materials that pertain to the Program under this Agreement.
Such files shall be sufficient to reflect correctly all direct and indirect costs of whatever nature for
which a Grant payment was made. These records shall be maintained according to generally
accepted accounting principles and must be easily separable from other COUNTY records, and shall
be retained for at least three (3) years following expiration or termination of this Agreement.
9. AUDIT. The COUNTY authorizes JUDICIAL, or its designee, to perform audits and/or inspections
of its records pertinent to this Agreement at any reasonable time during the term of this Agreement
and for a period of three (3) years thereafter to assure compliance with this Agreement.
10. ADMINISTRATIVE REPRESENTATIVES. The Parties shall designate administrative
representatives for this Agreement, and each Party shall notify the other Party promptly of any
change in such designation. At the commencement of this Agreement, the designated
representatives shall be:
FOR THE COUNTY
Marci Hoffman
Court Security Team Contact
915 10th Street P.O. Box 758
Greeley, CO 80632-0758
FOR JUDICIAL
John Putbrese
Administrator of Judicial Security
State Court Administrator's Office
1300 Broadway St, Suite 1200
Denver, CO 80203
11. STATUS OF COUNTY WORKERS. The Parties understand and agree that the COUNTY'S
employees and agents are not employees or agents of JUDICIAL. COUNTY shall have no
authorization, express or implied, to bind the Colorado Judicial Department to any agreements,
liability or understandings except as expressly set forth herein.
12. INCOME TAXES. COUNTY understands and agrees that COUNTY is responsible to
withhold and pay, according to law, any federal, state and local income taxes owed by its
employees.
13. UNEMPLOYMENT COMPENSATION. COUNTY understands and agrees that its employees
and/or agents shall not be entitled to unemployment insurance benefits for work performed
under this Agreement, unless unemployment compensation coverage is provided by COUNTY
or by some entity other than JUDICIAL.
14. WORKERS' COMPENSATION. COUNTY understands and agrees that no workers'
compensation insurance shall be obtained by JUDICIAL concerning COUNTY or the
employees or agents of COUNTY. COUNTY shall comply with workers' compensation law
concerning COUNTY and the employees and agents of COUNTY.
15. FRINGE BENEFITS. Because COUNTY is engaged in COUNTY'S own independent
business, COUNTY'S employees are not eligible for, and shall not participate in, any employer
pension, health, or other fringe benefit plan of JUDICIAL.
16. TERMINATION
a. Cause/Default. JUDICIAL may terminate this Agreement, and the Grant Award, upon default
by COUNTY, effective immediately upon receipt of notice of termination, or at any time
thereafter in the discretion of JUDICIAL. "Default" is defined as the failure to fulfill in a timely
and satisfactory manner any of the duties or obligations required under this Agreement.
JUDICIAL may in its discretion permit the COUNTY a period of time to cure the default.
b. For Loss of Funds. In the event that funding for any activity established by this Agreement is
discontinued or decreased by the State of Colorado, JUDICIAL may terminate the Agreement or
reduce its scope without penalty effective immediately upon receipt by the COUNTY of notice
of such termination or reduction. In the event of such termination or reduction, the COUNTY will
be compensated for the value of services actually performed and goods received, if any, prior to
the effective date of the termination or reduction.
17. INSURANCE. The Parties understand and agree that both are "public entities" within the
meaning of the Colorado Governmental Immunity Act, Section 24-10-101 et seq., as amended,
C.R.S. (the "Act") and that to the extent required or permitted by the Act both Parties will at all times
during the term of this Agreement maintain such liability insurance, by commercial policy or self-
insurance, as is necessary to meet its liabilities under the Act.
18. CONFIDENTIALITY. In the event that COUNTY or the employees and/or agents of COUNTY
obtain access to any records or files of JUDICIAL in connection with this Agreement, or in connection
with the performance of its obligations under this Agreement, the COUNTY and its employees and/or
agents shall keep such records and information confidential and shall comply with all laws and
regulations concerning the confidentiality of such records to the same extent as such laws and
regulations apply to the COUNTY.
19. COMPLIANCE WITH LAW. The Parties to this Agreement shall comply with the letter and spirit
of all applicable federal, state and local laws and regulations related to performance under this
Agreement, including but not limited to the Colorado Anti -Discrimination Act of 1957, as amended,
(Section 24-34-401 et seq., C.R.S.) and other applicable law respecting discrimination and unfair
employment practices.
20. SEVERABILITY. If any provisions of this Agreement are held to be invalid, illegal, or
unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way
be affected or impaired thereby to the extent permitted by law.
21, ENTIRE AGREEMENT. This Agreement constitutes the entire agreement and a complete
integration of all understandings between the COUNTY and JUDICIAL, and no modifications or
amendments to this Agreement shall be valid unless in a signed writing.
22. NON -WAIVER. The failure of either Party to exercise any of its rights under this Agreement
shall not be deemed to be a waiver of any other or subsequent rights.
23. CHOICE OF LAW; VENUE. Any dispute under or related to this Agreement shall be decided in
accordance with the laws of the State of Colorado, and venue shall be in the State Courts of
Colorado.
IN WITNESS WHEREOF, the Parties hereto execute this AGREEMENT FOR COURT SECURITY
GRANT FUNDS on the dates set forth below.
C LINTY OF WELD
COLORADO JUDICIAL DEPARTMENT
B �- By:
v�
Printed: Barbara K rkmeyer
Title: BOCC Chair
Date: ips . .. J
ATTEST
6
(/ ,.BLr,
Esther E. Gesick, Weld County
U erk to the Bo- rd
By
Printed: Chloe A. Rempel
Title: Deputy Clerk to the Board
APPROVED AS TO FORM
By: rt,-4--&.0.
�
cyounty Attorney
APTE.W _ ID AS TO F
I
By: 0
Controller
APPROVED ASAP- SUBSTANCE
By: a
bartment Head
Printed: Christopher T. Ryan
Title: State Court Administrator
Date:
Esther Gesick
From:
Sent:
To:
Cc:
Subject:
Toby Taylor
Friday, July 12, 2019 7:26 AM
Esther Gesick
marci.hoffman@judicial.state.co.us
RE: Court Security Cash Fund Annual Grant Award
I think that once approved by the State an official signed copy will be returned for our records.
Toby Taylor, Director
Weld County Department of Buildings & Grounds Weld County Veterans Services
1105 H Street
P.O. Box 758
Greeley, CO 80632
P: 970.400.2023
F: 970.304.6532
ttaylor@weldgov.com
Original Message
From: Esther Gesick
Sent: Thursday, July 11, 2019 7:01 PM
To: Toby Taylor <ttaylor@weldgov.com>
Cc: marci.hoffman@judicial.state.co.us
Subject: RE: Court Security Cash Fund Annual Grant Award
Marci/Toby,
I received the signed Agreement back and just went in and completed the electronic approval. There wasn't anywhere
that I could find that allowed for an upload of the signed document, but I'm attaching it for your reference. Please let
me know if I missed something. Our records wil remain as CTB-Temp until we are provided with a signed copy back
from the State.
Thanks!
Esther E. Gesick
Clerk to the Board
1150 O Street' P.O. Box 758 'Greeley, CO 80632
tel: (970) 400-4226
44,61/ -44144;2W
&m oodfid 7/I t/q
izoae4t.,44
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
Original Message
From: Toby Taylor
Sent: Thursday, June 27, 2019 4:34 PM
1
To: Esther Gesick <egesick@weldgov.com>
Cc: marci.hoffman@judicial.state.co.us
Subject: RE: Court Security Cash Fund Annual Grant Award
Esther,
Memo attached.
Toby Taylor, Director
Weld County Department of Buildings & Grounds Weld County Veterans Services
1105 H Street
P.O. Box 758
Greeley, CO 80632
P: 970.400.2023
F: 970.304.6532
ttaylor@weldgov.com
Original Message
From: Esther Gesick
Sent: Wednesday, June 26, 2019 5:26 PM
To: Toby Taylor <ttaylor@weldgov.com>
Cc: marci.hoffman@judicial.state.co.us; Esther Gesick <egesick@weldgov.com>
Subject: FW: Court Security Cash Fund Annual Grant Award
Toby,
The Application and copy of the Agreement are attached for your review in preparing the Memo. Let me know if you
need anything else.
Thanks!
Esther E. Gesick
Clerk to the Board
1150 O Street I P.O. Box 7581 Greeley, CO 80632
tel: (970) 400-4226
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
Original Message
From: Toby Taylor
Sent: Friday, June 21, 2019 9:31 AM
To: Esther Gesick <egesick@weldgov.com>
Subject: RE: Court Security Cash Fund Annual Grant Award
We have a meeting scheduled next Wed (6/26) to review. Memorandum/recommendation will follow that meeting.
Toby Taylor, Director
2
Weld County Department of Buildings & Grounds Weld County Veterans Services
1105 H Street
P.O. Box 758
Greeley, CO 810632
P: 970.400.2023
F: 970.304.6532
ttaylor@weldgov.com
Original Message
From: Esther Gesick
Sent: Friday, June 21, 2019 8:33 AM
To: marci.hoffman@judicial.state.co.us
Cc: Toby Taylor <ttaylor@weldgov.com>
Subject: RE: Court Security Cash Fund Annual Grant Award
I just went and logged in to print the Agreement. I'll proceed with listing it on the Agenda once the LST meets and Toby
sends me a cover memorandum/recommendation.
Have a great weekend!
Esther E. Gesick
Clerk to the Board
1150 O Street I P.O. Box 7581 Greeley, CO 80632
tel: (970) 400-4226
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
Original Message
From: hoffman, marci <marci.hoffman@judicialstate.co.us>
Sent: Friday, June 21, 2019 8:04 AM
To: Esther Gesick <egesick@weldgov.com>
Subject: FW: Court Security Cash Fund Annual Grant Award
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Good morning Esther,
This is an FYI. I will be sending out the draft agenda for next week's meeting shortly that will include this information.
Happy Friday!
Thank you,
Marci
Original Message
3
From: noreply@coloradocourthousesecurity.com <noreply@coloradocourthousesecurity.com>
Sent: Thursday, June 20, 2019 12:23 PM
To: hoffman, marci <marci.hoffman@judicial.state.co.us>
Subject: Court Security Cash Fund Annual Grant Award
Congratulations! The State Court Administrator's Office is pleased to award the WELD local security team an Annual
court security grant in the amount of $11,858.42 to be spent as indicated below:
Personnel Services: $0.00
Security Equipment: $11,858.42
Training: $0.00
An Agreement for Services contract has been sent to the WELD County Commissioner designated to receive this
contract. The County Commissioner may view and approve the contract by going to:
https://urldefense.proofpoint.com/v2/url?u=http-
3Awww.coloradocourthousesecurity.com_&d=DwIGaQ&c=A8J9jb3_ClsSlatombgkDA&r=ghzFlWpguTt6gStE_vkc4auJF
A02Q8UzzMkwWZNswl&m=uoF2ejHefOxLhBGfCNVUiEmsGAXR10OcyHbswhARLOk&s=bJl2arz5kNvIQRrHL6jdhmrzFW1_
MaSUVLy9HucD2AU&e= . Please return the electronically executed contract as soon as possible. Do not reply to this
email. If you have any questions, please contact:
John Putbrese
john.putbrese@judicial.state.co.us
Administrator of Judicial Security
State Court Administrator's Office
720-625-5816
4
Hello