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Home My WebLink About20190639.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 11, 2019 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 11, 2019, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro -Tern Commissioner Sean P. Conway Commissioner Scott K. James Commissioner Steve Moreno Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly El MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of February 6, 2019, as printed. Commissioner James seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Freeman moved to approve the Certification of Hearings conducted on February 6, 2019, as follows: 1) COZ18-0005 — Paul and Michelle King, 2) PUDZ18-0003 — Joe and Lori Stricklin, and 3) USR18-0082 — Ben and Amy Totems. Commissioner Moreno seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. • PUBLIC INPUT: Bill Gillard, resident of Greeley, addressed modifications to the Public Input portion of the Agenda and stated there needs to be a clock or timer so the speaker can keep track of the three (3) minute time allotment. He also requested a definition for what constitutes a personal attack from Chair Kirkmeyer. Steve Teets, resident of Greeley, presented a flyer about the Food Tax Rebate program and asked to have it posted on the bulletin board. Mr. Teets expressed his frustration about the lack of Public transportation available. He suggested having the different agencies consider contributing funds to assist with transportation issues. O( -I to( Minutes, February 11, 2019 Page 1 2019-0639 BC0016 BIDS: 1) APPROVE BID #61900033, TENNANT COMPACT MID -SIZED S20 RIDE -ON SWEEPER OR DOCUMENTED EQUAL - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Department of Purchasing, reviewed the five (5) bids received and stated staff recommends awarding to the lowest bidder who meets all specifications, Tennant Sales and Service Company for the amount of $32,957.10. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 2) PRESENT BID #B1900036, HUMAN SERVICES BUILDING C DESIGN SERVICES - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the six (6) bids received and stated staff will bring back a recommendation on February 25, 2019. • 3) PRESENT BID #B1900038, 1150 ADMINISTRATION BUILDING REMODEL (DATA CABLE) — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, presented the three (3) bids received and stated staff will bring back a recommendation on February 25, 2019. NEW BUSINESS: • 1) CONSIDER AMENDMENT TO PROPERTY MANAGEMENT AGREEMENT (822 7TH STREET, GREELEY) AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS - CUSHMAN AND WAKEFIELD PROPERTY MANAGEMENT: Toby Taylor, Director of the Department of Buildings and Grounds, presented the annual contract renewal for the annual lease and stated the property manager has requested an increase from $1,250.00 to $1,500.00 per month for the property management salary fee. Commissioner Conway moved to approve said amendment and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. In response to Commissioner Conway, Mr. Taylor confirmed all the suites at 822 7th Street have been leased. • 2) CONSIDER CONTRACT ID #2449 AMENDMENT TO REGIONAL COMMUNICATIONS USER AGREEMENT FOR WIRELESS RADIO SERVICES AND AUTHORIZE CHAIR TO SIGN - CITY OF DACONO: Mike Wallace, Director of the Department of Public Safety Communications, reviewed the terms for the agreement for wireless radio services and annual maintenance with the City of Dacono. Commissioner Freeman moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. • 3) CONSIDER CHANGE ORDER #1 FOR STREAM GAGE WARNING PROJECT (BID #B1800162) AND AUTHORIZE CHAIR TO SIGN - WATER AND EARTH TECHNOLOGIES: Roy Rudisill, Director of the Office of Emergency Management, reviewed the details of the change order, for one of the flood recovery projects from 2013, for the amount of $4,969.52. In response to Chair Kirkmeyer, Mr. Rudisill stated the private property owner decided not to allow the County to install the Stream Gage equipment on their property. Commissioner Moreno moved to approve said change order #1 and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 4) CONSIDER CONTRACT ID #2311 AGREEMENT FOR RELOCATION OF SECTION OF DITCH (CR 44 BRIDGE REPLACEMENT) AND AUTHORIZE CHAIR TO SIGN - WESTERN MUTUAL DITCH COMPANY: Cameron Parrott, Department of Public Works, presented the agreement which will allow access for the relocation of a short section of the existing ditch related to the bridge replacement of the bridge on County Road 44. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. Minutes, February 11, 2019 Page 2 2019-0639 BC0016 5) CONSIDER CONTRACT #2451 AGREEMENT FOR CROSSING CLOSURE AND MAINTENANCE FOR COUNTY ROAD 72 AND AUTHORIZE CHAIR TO SIGN - UNION PACIFIC RAILROAD COMPANY AND THE COLORADO DEPARTMENT OF TRANSPORTATION (CDOT): Don Dunker, Department of Public Works, reviewed the terms for the agreement authorizing the closures of the crossing at County Roads 72 and 104. In response to Chair Kirkmeyer, Mr. Dunker stated the Colorado Department of Transportation (CDOT) is a party to the closure because they will need to do improvements and continued maintenance along U.S. Highway 85. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. El 6) CONSIDER CONTRACT ID #2452 AGREEMENT FOR CROSSING CLOSURE AND MAINTENANCE FOR COUNTY ROAD 104 AND AUTHORIZE CHAIR TO SIGN - UNION PACIFIC RAILROAD COMPANY AND THE COLORADO DEPARTMENT OF TRANSPORTATION (CDOT): Mr. Dunker stated this agreement is similar to the previous one. He noted once the Board approves the agreement it will be sent to CDOT who will then send it back to the Union Pacific Railroad for final execution. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried unanimously. • 7) CONSIDER TEMPORARY CLOSURE OF CR 61 BETWEEN CRS 74 AND 78: Amy Mutchie, Department of Public Works, presented the closure beginning February 19, 2019, through February 22, 2019, for an irrigation culvert replacement. She stated water will be used for dust abatement, as needed. Commissioner Moreno moved to approve said temporary closure. The motion was seconded by Commissioner Conway, and it carried unanimously. • 8) CONSIDER TEMPORARY CLOSURE OF CR 380 BETWEEN CRS 63 AND 65: Ms. Mutchie reviewed the details of the closure effective February 19, 2019, through February 22, 2019, for an irrigation culvert replacement. She stated water will be used for dust control, as necessary. Commissioner Freeman moved to approve said temporary closure. Seconded by Commissioner James, the motion carried unanimously. • 9) CONSIDER LOBBYING CONTRACT AND AUTHORIZE CHAIR TO SIGN - COLORADO LEGISLATIVE SERVICES, LLC: Bruce Barker, County Attorney, presented the agreement which is the same as last year, for the amount of $65,000.00. Commissioner Moreno moved to approve said contract and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 10) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN — JOHN NEWMAN: Commissioner Conway moved to approve said appointment and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. PLANNING: • 1) CONSIDER APPLICATION FOR SMALL BUSINESS INCENTIVE PROGRAM AND AUTHORIZE RELEASE OF ECONOMIC DEVELOPMENT TRUST FUNDS (TIER I) - LILY FARM FRESH, INC., C/O LILY MORGAN: Tom Parko, Director of the Department of Planning Services, presented the details of the application from Lily Farm Fresh, Inc., c/o Lily Morgan, for the Small Business Incentive Program. He stated he has reviewed the Tier I application and recommends awarding the business $20,000.00. Commissioner Conway moved to approve said application. The motion was Minutes, February 11, 2019 Page 3 2019-0639 BC0016 seconded by Commissioner Moreno, and it carried unanimously. Commissioner James thanked Mr. Parko for advocating for this program and assisting Weld County's small businesses. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:21 a.m. BOARD OF COUNTY COMMISSIONERS WEED COUNTY, COLO'ADO ATTEST: da,,,44,Weld County Clerk to the Board BY: Deputy Cler Steve Moreno Barbara Kirkmeyer, • hair Scott K, James Minutes, February 11, 2019 Page 4 2019-0639 BC0016 ATTENDANCE � LIST rt. 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