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Home My WebLink About20195043.tiffRESOLUTION RE: APPROVE AMENDMENT #1 TO AGREEMENT FOR CHILD PROTECTION SERVICES AND AUTHORIZE CHAIR TO SIGN - GRACEFUL OAKS YOUTH RANCH WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #1 to the Agreement for Child Protection Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Graceful Oaks Youth Ranch, commencing June 1, 2019, and ending May 31, 2020, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #1 to the Agreement for Child Protection Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Graceful Oaks Youth Ranch, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of December, A.D., 2019, nunc pro tunc June 1, 2019. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COJ.ORADO ATTEST: ditifilt) jd.,;(1 Weld County Clerk to the Board BY: Deputy Clerk to the Board APP�y D AS orney Date of signature: la /I r/Iq Barbara Kirkmey, Chair EXCUSED Mike Freeman, Pro-Tem Sean . Conway Steve Moreno Gc, : HIS O 1/16/20 2019-5043 HR0090 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: October 29, 2019 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Agreement Amendment with Graceful Oaks Youth Ranch Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment with Graceful Oaks Youth Ranch. The Department entered into a Child Protection Agreement for Services, identified as Tyler ID 2019-2577, on July 3, 2019, for the term of June 1, 2019 -May 31, 2020. The vendor has requested to add the following rates for the following services: - $25.00/Hour - "No Show" - Equine Mentoring - $60.00/Hour - "No Show" - Certified Equine Sessions - $25.00/Hour - Family Team Meetings - All Services — By phone participation - $60.00/Hour - Family Team Meetings - All Services — In person participation I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Sean P. Conway Mike Freeman, Pro -Tern Scott James Barbara Kirkmeyer, Chair Steve Moreno Approve Schedule Recommendation Work Session Other/Comments: vo2474)? Pass -Around Memorandum; October 29, 2019 — CMS 3217 Pane 1 2019-5043 HRoo9O AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND GRACEFUL OAKS YOUTH RANCH This Agreement Amendment made and entered into ( i • day of Decan bee, 2019 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Graceful Oaks Youth Ranch, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement to [for] Child Mentoring and Family Support (Certified Equine Sessions), (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2019-2577, approved on July 3, 2019. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2020. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Exhibit D, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST. dvi5d44) V• LO•11 Weld iu y lerk to the Board ,�� W LD COUNTY, COLO$AQO By: Deputy Clerk i the Board fj�;`: arbara Kirkmeyer, CONTRACTOR: Graceful Oaks Youth Ranch 8098 County Road 14 Fort Lupton, CO 80621 Chalae Caf-t/e ig2 By: Chalae Cartledge (Oct 23, 2019) COUNTY; BOARD OF COUNTY COMMISSIONERS DEC E 11 2019 Date: Chalae Cartledge, Founder/Chief Executive Officer Oct 23, 2019 020/9- 56 EXHIBIT D RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2020. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services $60.00/Hour (Certified Equine Sessions) $250.00/Episode (Empowering Youth Leadership Camp) $25.00/Hour (Equine Mentoring Session) $60.00/Hour (Family Team Meetings, All Services — In person participation. Includes mileage.) $25.00/Hour (Family Team Meetings, All Services — By phone participation) $25.00/Hour (Equine Mentoring Session - "No Show" Rate. Participant must provide at least 24 -hour notice of cancellation.) $60.00/Hour (Certified Equine Sessions — "No Show" Rate. Participant must provide at least 24 -hour notice of cancellation.) $125.00/Camp/Month (Empowering Youth Leadership Camp - "No Show" Rate. Participant must provide at least 24 -hour notice of cancellation.) 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement, Client Verification Form, other supporting documentation, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit A. Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 60 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 60 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 60 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. For one-time services, proof of services rendered shall be receipt of a Client Verification Form and the completed product. For Monitored Sobriety services, proof of services rendered shall be the test result. Contract Form New Contract Request Entity Information Entity Name* Entity ID* GRACEFUL OAKS YOUTH RANCH @00040947 Contract Name* GRACEFUL OAKS YOUTH RANCH (AGREEMENT AMENDMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 3217 Contract Lead* CULLINTA Contract Lead Email culiinta(a�co weld co us Parent Contract ID 20192577 Requires Board Approval YES Department Project # Contract Description * AGREEMENT AMENDMENT TO EXISTING CHILD PROTECTION AGREEMENT FOR SERVICES (ADDITION OF RATE FAMILY TEAM MEETINGS AND "NO SHOt r'). Contract Description 2 Contract Type'* AGREEMENT Amount* 50.0© Renewable * NO Automatic Renewal Grant Department HUMAN SERVICES Department Email C M- HumanServices@weldgov corn Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY Al I ORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELD GOV COM Requested BOCC Agenda Date* 11106?2019 Due Date 11/02/2019 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date "* Renewal Date 04/01/2020 Termination Notice Period Committed Delivery Date Expiration Date* 05/31/202 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JUDY GRIEGO DH Approved Date 12'0512019 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12/11/2019 Originator CULLINTA. Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone 1 Contact Phone 2 Purchasing Approved Date Finance Approved Date 12'05/2019 Tyler Ref # AG 121119 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 12/052019 Submit Hello