HomeMy WebLinkAbout20194291.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 30, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 30, 2019, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Controller, Barbara Connolly
MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of September 23, 2019, as printed. Commissioner James seconded the motion,
and it carried unanimously.
e CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on September 23, 2019, as follows: 1) MET19-0001 — Proposed Real Weld
Metropolitan District, and 2) MET19-0002 — Proposed Platte River Metropolitan District. Commissioner
Freeman seconded the motion, which carried unanimously.
el AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
e PUBLIC INPUT: No public input was given.
PROCLAMATIONS:
El 1) UNIVERSITY BULLDOGS DAY, BOYS BASEBALL TEAM - SEPTEMBER 30, 2019: Chair
Kirkmeyer read the certificate proclaiming September 30, 2019, as University Bulldogs Day. Casey
Miller, Head Coach, recognized the seniors who were part of the team but have since graduated and
noted that three (3) of the five (5) are currently playing baseball with college teams. He also recognized
the strong work ethic of the team during a long season with difficult weather conditions. He stated the
Minutes, Monday, September 30, 2019 2019-4291
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players are strong academic students, gave a summary of the season and introduced Chayden Cox who
explained the strength of the team involved not only the star players, but every position working together.
Chair Kirkmeyer invited each of the players to introduce themselves, their grade and the position played
on the team. Coach Miller also recognized the school's Athletic Director, Principal, and Superintendant.
The Commissioners, in turn, expressed their pride in the team, congratulated them on back-to-back
championships, recognized their leadership both athletically and academically, and commended them
for being positive faces of Weld County.
IR 2) WINDSOR WIZARDS DAY, GIRLS GOLF TEAM - MAY 21, 2019: Chair Kirkmeyer read the
certificate recognizing the Windsor Girls Golf Team for their Class 4A State Championship on May 21,
2019. She explained their team was not able to be present, as most of the players had already graduated
and are attending college.
WARRANTS:
1) GENERAL WARRANTS - SEPTEMBER 24, AND 27, 2019: Commissioner James moved to
approve the General Warrants, as printed. Commissioner Freeman seconded the motion, and it carried
unanimously.
BIDS:
E 1) APPROVE BID #B1900128, ASBESTOS ABATEMENT AND DEMOLITION (25973 CR 17,
JOHNSTOWN) - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Purchasing Department,
stated the low bid does not meet specifications, therefore, staff recommends awarding to the second low
bidder, Phoenix Demolition, which does meet specifications, for the amount of $49,900.00.
Commissioner Freeman moved to approve the second low bid as recommended by staff. Commissioner
Moreno seconded the motion, and it carried unanimously.
NEW BUSINESS:
1) CONSIDER LOW-ENERGY ASSISTANCE PROGRAM (LEAP) OUTREACH INCENTIVE
PILOT PROGRAM AGREEMENT AND DELEGATE AUTHORITY TO DIRECTOR OF DEPARTMENT
OF HUMAN SERVICES TO SIGN: Bob Choate, Assistant County Attorney, stated the purpose of this
pilot agreement is to increase enrollment in the LEAP, and explained staff will be working with United
Way to administer the program; however, there will be no new employees or County funds associated
with the pilot. He stated there are incentive funds, in the amount of$26,000.00, in addition to the annual
LEAP allocation of approximately $20,000.00. Mr. Choate indicated the deadline to submit is today and
staff recommends approval. Commissioner Conway moved to approve said agreement and delegate
authority to the Director of the Department of Human Services to sign. Seconded by Commissioner
James, the motion carried unanimously.
2) CONSIDER CONTRACT ID #3126 CONTRACT AMENDMENT #4 FOR TITLE X FAMILY
PLANNING PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of the
Department of Public Health and Environment, stated this amendment extends the term and provides
some additional funding. He explained there was a slight delay during staffs' review of the regulations to
ensure the Department's ability to comply with new federal regulations. He reviewed the funding and
term to provide family planning services and confirmed the funding is never utilized for terminations of
pregnancies, therefore, staff was very cautious when reviewing the handout materials to ensure proper
messaging for clients. Commissioner Freeman moved to approve said amendment and authorize the
Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously.
Minutes, Monday, September 30, 2019 2019-4291
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3) CONSIDER CONTRACT ID #3125 TASK ORDER CONTRACT AMENDMENT #1 FOR
WISEWOMAN PROGRAM UNDER THE WOMEN'S WELLNESS CONNECTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated the goal of this program is to try and reduce various
chronic diseases among underserved populations in Weld County, through the provision of screening
and health coaching to increase activity and healthy eating behaviors. He reviewed the term and stated
the reimbursement amount is for $3,000.00 to cover the cost of coaching and testing materials.
Commissioner Moreno moved to approve said amendment and authorize the Chair to sign, which was
seconded by Commissioner Conway, and it carried unanimously.
4) CONSIDER CONTRACT ID #3128 MEMORANDUM OF UNDERSTANDING FOR COOKING
MATTERS NO KID HUNGRY CAMPAIGN AND AUTHORIZE CHAIR TO SIGN - SHARE OUR
STRENGTH: Dr. Wallace presented the terms of the MOU renewal and stated the Cooking Matters
program has been very popular because it provides healthy cooking and shopping education to make
the meals simple and accessible for busy parents. He reviewed the funding to cover the salary cost of a
Program Coordinator and Health Educator, as well as materials. The motion to approve said
memorandum of understanding and authorize the Chair to sign was made by Commissioner Conway,
seconded by Commissioner Freeman, and it carried unanimously.
IR 5) CONSIDER CONTRACT ID #3129 MEMORANDUM OF UNDERSTANDING FOR RESIST
PEER MENTORING PROGRAM, A WELDWAITS AFTERSCHOOL MENTORING PROGRAM, AND
AUTHORIZE CHAIR TO SIGN -GREELEY/EVANS SCHOOL DISTRICT 6: Dr. Wallace stated this is a
non-financial MOU required by School District 6, in order to engage with after-school programs. He
explained the WeIdWAITS Resist Program is facilitated by the Health Education Program who supervise
15-20 high school students who mentor up to 40 fifth grade students to increase their resistance to risky
behaviors and help prepare them for middle school. Commissioner James moved to approve said
memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Moreno,
the motion carried unanimously. ---' Commissioner Moreno also thanked Dr. Wallace for attending the
public meeting held by the Attorney General concerning the sale of the hospital property and the
collaborative management working with Banner and NCMC, Inc. through the charitable foundation.
e 6) CONSIDER AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS AND
AUTHORIZE CHAIR TO SIGN: Toby Taylor, Director of the Department of Buildings and Grounds, stated
the original grant did not fully fund the purchase of metal detectors and continuing maintenance for video
conferencing; however, this amendment covers the remaining balance, in the amount of $5,145.14. In
response to Commissioner Conway, Mr. Taylor confirmed the Local Security Team does recommend
approval of the funds for the designated use. Commissioner Moreno moved to approve said agreement
and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried
unanimously.
7) CONSIDER THIRD AMENDMENT TO OFFICE LEASE AGREEMENT FOR CHASE BANK
BUILDING (822 7TH STREET, GREELEY) AND AUTHORIZE CHAIR TO SIGN - HOUTCHENS,
GREENFIELD, SEDLAK, AND ZACHEIS, LLC: Mr. Taylor stated this amendment provides a three-year
lease with the option for a three-year extension, with further terms which are detailed in the staff
memorandum. In response to Commissioner Conway, Mr. Taylor confirmed the option to extend must
be mutually agreed upon. Commissioner Freeman moved to approve said amendment and authorize
the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously.
Minutes, Monday, September 30, 2019 2019-4291
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IR 8) CONSIDER TASK ORDER AMENDMENT #1 FOR DESIGN SERVICES (JAIL COURTROOM
UPGRADE - BID #B1900100) AND AUTHORIZE CHAIR TO SIGN - CAIRN DESIGN, LLC: Mr. Taylor
stated four vendors were awarded on-call design services and the quote from Cairn Design complies with
the specifications of the Jail Courtroom Upgrade,with a quote in the amount of$5,197.50. Commissioner
Freeman moved to approve said amendment and authorize the Chair to sign, which was seconded by
Commissioner Moreno, and it carried unanimously.
IR 9) CONSIDER TASK ORDER AMENDMENT #2 FOR SOUTHWEST SERVICE CENTER
BOOKING ELECTRONIC CONTROLS (BID #B1800123) AND AUTHORIZE CHAIR TO SIGN - CML
SECURITY, LLC: Mr. Taylor explained during the initial design the thought was that the Sheriff's Office
would be operating the booking area 24/7; however, that operational concept has changed so the security
controls need to be revised to allow certain personnel after-hours access to necessary equipment. The
redesign quote is for the amount of $11,081.11. The motion to approve said amendment and authorize
the Chair to sign was made by Commissioner Conway, seconded by Commissioner James, and it carried
unanimously.
IR 10) CONSIDER AGREEMENT FOR THE SALE AND PURCHASE OF REAL PROPERTY AND
AUTHORIZE CHAIR TO SIGN - NCMC, INC.: Bruce Barker, County Attorney, stated this agreement is
for purchase/sale of property consisting of approximately two blocks of land within the City of Greeley
underlying the North Colorado Medical Center. He stated the closing is currently scheduled for October 9,
2019, for the purchase price of$59,479,091.00 which will then be paid into the Weld Trust. Commissioner
Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Moreno, the motion carried unanimously.
El 11) CONSIDER RESTRICTED FUND AGREEMENT AND AUTHORIZE CHAIR TO SIGN - THE
WELD TRUST, FKA NCMC, INC.: Mr. Barker stated this agreement establishes The Weld Trust as the
owner, which is necessary to ensure the funds are non-taxable. He explained the agreement also
establishes the provisions for the Board of County Commissioners to determine how the proceeds of the
fund will be used, which is currently planned for the Bright Futures Program; however, that may be
determined otherwise by the Board of Commissioners at some future date. In response to Commissioner
Conway, Mr. Barker reiterated the authority to designate the use of the funds lies with the Board of Weld
County Commissioners, not the Weld Trust Board of Directors. Commissioner Moreno moved to approve
said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Freeman,
and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes, Monday, September 30, 2019 2019-4291
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:47 a.m.
BOARD OF COUNTY COMMISSIONERS
W LD COUNTY, COL ADO
ATTEST: d„,..44,,
arbara Kirkmeyer, hair
Weld County Clerk to the Board
Mike Freeman, Pro-Tern
eputy Clerk to the Board � s p,~. E NSean P Conway C
L } � � �1 Scott . James
�ItR1 Gi•7L � -'
.4k Pf
1Zi Steve Moreno
Minutes, Monday, September 30, 2019 2019-4291
Page 5 BC0016
ATTENDANCE LIST
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