HomeMy WebLinkAbout20191237.tiffRESOLUTION
RE: APPROVE ADDITION TO SECTION 2.000 CHILD WELFARE OF THE DEPARTMENT
OF HUMAN SERVICES POLICIES AND GUIDELINES MANUAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Addition to Section 2.000 Child Welfare
of the Department of Human Services Policies and Guidelines Manual, and
WHEREAS, after review, the Board deems it advisable to approve said addition, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Addition to Section 2.000 Child Welfare of the Department of Human
Services Policies and Guidelines Manual be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of March, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
W , D COUNTY, CO • RADO
ATTEST: dathA) jeldo;ok
Weld County Clerk to the Board
Deputy Clerk
APPROVED AS T
ounty '" orney
Date of signature: 912/19
arbara Kirkmeyer Chair
Mike Freeman, Pro-Tem
CcI\SD,Cp► y cv
4I21iq
2019-1237
H R0090
PRIVILFGI'D AND C'ONFIDFN I1At,
MEMORANDUM
DATE: March 19, 2019
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Alternative Transportation Services Agreement and
Policy Addition to the Department's Policies
And Guidelines Manual
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Alternative Transportation Services Agreement and
Policy Addition to the Department's Policies and Guidelines Manual. The Alternative
Transportation Services Agreement is with HopSkipDrive, Inc. Child Welfare will utilize this agreement
for Weld County Foster families to assist with transportation of youth to and from school and visitations.
A policy has been created (attached) to outline the strict criteria for use of the service, which is
contingent upon fund availability. The following are specifics for both, the agreement and the policy:
CMS ID
Term
Amount
Funding Source/Services
# 2508
03/01/2019
Maximum: $60,000.00
• Every Student Succeeds Act (ESSA) /
02/29/2020
Primary Funding Source
• Child Welfare Block /
Secondary Funding Source
• 2.3.250.3 Alternative Transportation Policy (NEW)
This policy was drafted to outline the criteria for use of the transportation services agreement. The
policy defines two (2) types of transportation identified in the agreement, school and visitation. It
further communicates the approval, billing, and payment processes. The Payment Authorization
Forms for each transportation type are included as Exhibit A and Exhibit B.
aol 9- i 7
Pass -Around Memorandum; March 13, 2019 — ID # 2508
3121
Page 1
filiCZA209.�
PRIVILEGED AND CONFIDENTIAL
I do not recommend a Work Session. I recommend approval of the agreement and policy.
Sean P. Conway
Mike Freeman, Pro-Tem
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; March 13, 2019 - ID # 2508 Page 2
Department of Human Services' Policies
CHAPTER 2 — CHILD WELFARE
ARTICLE III — Foster/Kinship
Sec. 23.250.3 — Alternative Transportation
A. Introduction
Alternative transportation services will be utilized for foster youth of Weld County
families. The service is specifically for youth, ages 6 and up. The use of this service is
contingent upon fund availability.
B. Categories f Authorized Transportation
1. School
2. Visitation
Ca Definitions
1. School Transportation
a) Transportation of youth to and from their school of origin and/or
new school. To use this option, the transportation request MUST have
gone through the "best -interest determination (BID) meeting", which
resulted in school districts being unable to provide transportation. All
requests must be approved by the Child Welfare Division Head or
Division Head Deputy. The payment authorization for school
transportation (Exhibit A) will be given to the Child Welfare Division
Head or Deputy and then forwarded to the Associate Fiscal Manager.
2. Visitation
a) Due to the high need for reliable visitation transportation, this
service will be utilized to fill this need. All other modes of transportation
MUST be attempted first, prior to use of this service for this option. This
service is a last resort and will be reviewed as such. All requests must be
approved by the Child Welfare Division Head or Division Head Deputy.
The payment authorization will be given to the Child Welfare Division
Head or Deputy and then forwarded to the Associate Fiscal Manager.
D® Billing and Payment
1. Payment for services will be completed by a monthly invoice. All approved
requests will be kept and reconciled to confirm receipt of services. Every Student
Succeeds Act (',SSA) funds will be used for all school transportation, and the
Child Welfare Block funds will be used for visitation transportation. A program
compliance review will be performed on a 3 -month cycle by Fiscal and Child
Welfare. A usage review will be performed on a monthly basis by the Fiscal
Unit.
1
March 2019
2019-1237
Department of Human Services' Policies
EXHI IT A - SCHOOL TRANSPORTATION PAYMENT AUT zATION F RM
Date BID
eetl n was
held
Case ID
Child's Name
Caseworker Other Mod as of
Trans • ortPion
Attempted
** A request needs to be completed and approved by the Child Welfare Division Head and/or
Division Head Deputy, signed by DHS Administration, and submitted to the Associate Fiscal
Manager for each transportation request, if the school districts cannot work out
transportation** This service is ONLY available after a bid meeting has taken place.
OHS Admfrd tratU n Si. re , for An royal on one needed
bin Overmyer
March 2019
Heather ;;'Walker - child elfare Direct
Date
Mid Welfare Dilslo eputy Date
2
Department of Human Services' Policies
EXHIBIT B — VISITATION T NSP RTATION PAYMENT ANTI- _ 4 ZATION
F
Meeting
Date
held
BID
was
Clise 9
;%
Child's
Name
Caseworker
`°
they
Attempted
Modes
rtation
of
Transp
v
It!
** A request needs to be completed and approved by the Child Welfare Division Head and/or
Division Head Deputy, signed by DHS Administration and submitted to the Associate Fiscal
Manager for each transportation request ** This service is ONLY available as a last option once
all other options have been expended.
DHS Adr lnls r kticann for Aptiroval (only one is needed:
Heather Ik r ® Child Welfare r
ct
a
ver
March 2019
L
yer ® Child
elfare
Date
ivlslon De uty Date
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