HomeMy WebLinkAbout20193742.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 19, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, August 19, 2019, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno - EXCUSED
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
e MINUTES: Commissioner James moved to approve the minutes of the Board of County
Commissioners meeting of August 14, 2019, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
el CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification
of Hearings conducted on August 14, 2019, as follows: 1) PCSC19-0002 — C&M Rodriguez Services,
Inc., 2) USR19-0028 — Curtis and Celeste Hurd, 3) USR19-0032 — Front Range Landfill, Inc., and
4) USR19-0022 — Eduardo Salvador Rivera Torres. Commissioner Freeman seconded the motion, which
carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
e CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed.
Commissioner James seconded the motion, and it carried unanimously.
• PUBLIC INPUT: No public input was given.
WARRANTS:
• 1) GENERAL WARRANTS - AUGUST 16, 2019: Commissioner James moved to approve the
General Warrants, as printed. Commissioner Freeman seconded the motion, and it carried unanimously.
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BIDS:
1) APPROVE BID #B1900114, CENTENNIAL CENTER SECURITY STATION EXPANSION -
DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Department of Purchasing, stated the low
bid meets specifications, therefore, staff recommends awarding to Whitestone Construction, for the total
amount of $63,170.00. In response to Commissioner Conway, Mr. Turf confirmed the completion date
is set for September 23, 2019. Commissioner Freeman moved to approve said low bid, as recommended
by staff. Seconded by Commissioner James, the motion carried unanimously.
• 2) APPROVE BID #B1900116, CUSTODIAL SERVICES (SOUTH WELD) - DEPARTMENT OF
BUILDINGS AND GROUNDS: Mr. Turf stated the low bid meets specifications, therefore, staff
recommends awarding to MCS, for $3,478.00 per month. In response to Commissioner Conway, Toby
Taylor, Director of the Department of Buildings and Grounds, stated the County has no working history
with the selected vendor; however, he did verify their references. Commissioner James moved to
approve said low bid, as recommended by staff. Seconded by Commissioner Conway, the motion carried
unanimously.
• 3) PRESENT BID #B1900118, JAIL POLYCARBONATE PANEL INSTALLATION -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated 24 vendors downloaded the bid, five
attended the pre -bid meeting, but only one submitted a bid. In response to Commissioner Conway,
Mr. Turf concurred the lack of submittals may be the result of companies being busy and not needing the
work. In response to Commissioner Freeman, Mr. Taylor stated staff still needs to evaluate the proposal,
but it does appear to be a little higher than expected. He explained this is for a special project within the
existing jail, not the new expansion, and if the amount is rejected, staff will make that part of the
recommendation.
• 4) PRESENT BID #B1900119, CONSULTING SERVICES LAND USE PLAN MAP -
DEPARTMENT OF PUBLIC WORKS AND DEPARTMENT OF PLANNING SERVICES: Mr. Turf stated
the title of this bid needs to be corrected to also include a Travel Model. He stated staff will review the
submittals and bring back a recommendation for approval on September 4, 2019. In response to
Commissioner Conway, Jim Flesher, Department of Planning Services, confirmed the scope does include
the specification that the project must be completed prior to the Farm Show.
NEW BUSINESS:
• 1) CONSIDER CONTRACT ID #3082 EDUCATION AFFILIATION AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - AIMS COMMUNITY COLLEGE: Dr. Mark Wallace, Director of the
Department of Public Health and Environment, presented the non -financial agreement with Aims
Community College to provide opportunities for nursing students to receive clinical experience. He
requested approval of a term which is retroactive to August 1, 2019, but confirmed they were not working
with any students during that time. Commissioner Conway moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously.
• 2) CONSIDER CONTRACT ID #3083 SUPPLEMENTAL ENVIRONMENTAL PROJECTS (SEP)
AGREEMENT FOR LEAD HAZARD CONTROL AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace
explained sometimes SEPs are presented in the form of an agreement, and other times they are received
in the form of a payment. In this instance, the Department of Public Health and Environment has already
received a payment from the Air Quality Control Division, in the amount of $116,000.00, and the SEP
currently being presented is from the Water Quality Control Division for an additional $179,128.00, which
will allow for the replacement of equipment that is nearly obsolete and allow additional lead testing to be
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completed more efficiently. Dr. Wallace further stated, as a result of HB17-1306 which mandates clean
water in schools, he is expecting more requests for testing, and this SEP also provides financial
assistance to identified residences to remedy the source of known lead contamination. Commissioner
Freeman moved to approve said SEP agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Conway, and it carried unanimously.
ID 3) CONSIDER CONTRACT ID #3075 AGREEMENT FOR MATERIALS OR EQUIPMENT AND
AUTHORIZE CHAIR TO SIGN - VANCE BROTHERS, INC.: Josh Holbrook, Department of Public
Works, stated this agreement will allow for a pilot project on a one -mile segment of County Road 60.5 for
use of two new paving products. Mr. Turf confirmed the pass around memorandum was reviewed by the
entire Board. Commissioner Conway moved to approve said agreement, which was seconded by
Commissioner James, and it carried unanimously.
el 4) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND
DELEGATE AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Barbara
Connolly, Controller, explained the items listed in Exhibit A have been identified by the Department of
Information Technology as obsolete equipment; however, they believe there may be some potential to
recover small amounts for any remaining value. In response to Commissioner Conway, Ms. Connolly
stated there is no disposal fee unless there is any memory left in the devise, which would be minimal.
The motion to declare said equipment as surplus and delegate authority to the Controller to sign any
necessary documents was made by Commissioner James, seconded by Commissioner Conway, and it
carried unanimously.
PLANNING:
el 1) CONSIDER VACATING USE BY SPECIAL REVIEW PERMIT, USR-1224 - BARTON LAND
AND CATTLE, INC., C/O BRIAN AND DENISE BARTON: Maxwell Nader, Department of Planning
Services, explained Use by Special Review Permit, USR-1224, is located on Lot B of Recorded
Exemption, RECX13-0078, for a roping arena in the A (Agricultural) Zone District. He stated the property
owners recently received administrative approval of a lot line adjustment under 1AMRECX19-13-0078
and submitted a letter, dated August 6, 2019, requesting full vacation of USR-1224 to address a Condition
of Approval of the lot line adjustment. e Alex Nelson, authorized representative, was present and
available to answer questions. Commissioner Freeman moved to approve said vacation of USR-1224.
Commissioner James seconded the motion, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
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There being no further business, this meeting was adjourned at 9:20 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddrAtio W jde,o;ok
Weld County Clerk to the Board
BY:
eputy Clerk to the Board
arbarra Kirkmeye , Chair
Mike Freeman, Pro-Tem
Sean P. onwa
ames
XCUSED
Steve Moreno
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