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Home My WebLink About20192363.tiffRESOLUTION RE: APPROVE MODIFICATION OF GRANT FOR 2019 COOPERATIVE LAW ENFORCEMENT OPERATING AND FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Modification of Grant for the 2019 Cooperative Law Enforcement Operating and Financial Plan among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the United States Department of Agriculture, Forest Service; Arapaho National Forest; Roosevelt National Forest; and the Pawnee National Grassland, commencing upon full execution of signatures, and ending December 31, 2019, with further terms and conditions being as stated in said modification and plan, and WHEREAS, after review, the Board deems it advisable to approve said modification and plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Modification of Grant for 2019 Cooperative Law Enforcement Operating and Financial Plan among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the United States Department of Agriculture, Forest Service; Arapaho National Forest; Roosevelt National Forest; and the Pawnee National Grassland be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said modification and plan. c SOCSK),ckCTCPSG/CO) 1O/1 -►/l9 2019-2363 SO0040 MODIFICATION OF GRANT FOR 2019 COOPERATIVE LAW ENFORCEMENT OPERATING AND FINANCIAL PLAN PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of June, A.D., 2019. BOARD OF COUNTY COMMISSIONERS W LD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board County Attorney Date of signature: O((egI19 arbara Kirkmeye Chair Mike Freeman, Pro -Tern 2019-2363 SO0040 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW RE: US Forest Service & Sheriff's Office Annual Operating Plan and Contract DEPARTMENT: Weld County Sheriff's Office PERSON REQUESTING: Josh Noonan Brief description of the problem/issue: DATE: May 7, 2019 The Weld County Sheriff's Office requests to enter into a Cooperative Law Enforcement Agreement with the US Forest Service for law enforcement services. The US Forest Service is proposing a 2019 contract for up to $5,800.00, paid at a rate of $64.36 per hour. The Sheriff's Office will invoice the US Forest Service for expenditures monthly. This is an annual agreement the Sheriff's Office has been practicing for several years. Due to federal government closures, The US Forest Service was delayed submitting the proposed agreement. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) The Board can reject the agreement. If the Board rejects the agreement the Sheriff's Office will not schedule dedicated time to patrol the National Grass Lands. Regular law enforcement patrols help to deter crime and encourage a safe environment for the public. The Board can accept the agreement. The US Forest Service will reimburse the Sheriff's Office for costs at the 2019 contract rate of $64.36. There are no negative consequences. Recommendation: We recommend the Board approve the agreement. Sean P. Conway Scott James Mike Freeman, Pro -Tern Barbara Kirkmeyer, Chair Steve Moreno C)Cnfpk.4 Approve Recommendation -1C- lam Schedule Work Session Other/Comments: 2019-2363 5000.10 Sonja Kohlgraf From: Sent: To: Cc: Subject: This looks good to me. Thanks, Bob Choate Assistant Weld County Attorney (970) 400-4393 Bob Choate Tuesday, June 11, 2019 2:15 PM Sonja Kohlgraf Donnie Patch; Joshua Noonan; Jennifer Oftelie RE: Annual Operating Plan and Contract Review From: Sonja Kohlgraf Sent: Tuesday, June 11, 2019 2:09 PM To: Bob Choate <bchoate@weldgov.com> Cc: Donnie Patch <dpatch@weldgov.com>; Joshua Noonan <jnoonan@weldgov.com>; Jennifer Oftelie <joftelie@weldgov.com> Subject: Annual Operating Plan and Contract Review Hello Bob, The Commissioners have approved to move forward with a US Forest Service & Sheriff's Office Annual Operating Plan and Contract. Could you please review the attached OMB 0596-0217 which includes Exhibit A as the annual operating and financial plan? Once we receive your recommendation, it will be forwarded to Sheriff Reams for signature. Please let me know if you have any questions. Thank you, Sonja Kohlgraf, MBA Budget/Business Manager Weld County Sheriff's Office 1950 O Street Greeley CO 80631 Phone: 970-400-2872 1 S USDA Forest Service OMB 0596-0217 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 1. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 17 -LE -11021006-019 2 RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER. IF ANY. 3. MODIFICATION NUMBER: 2 4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): Arapaho and Roosevelt National Forests and Pawnee National Grassland 2150 Centre Ave., Building E, Fort Collins, CO 80526 5. NAME/ADDRESS OF U S. FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name. street. city. state, and zip + 4): Arapaho and Roosevelt National Forests and Pawnee National Grassland 2150 Centre Ave., Building E, Fort Collins, CO 80526 6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 4, county): Weld County Sheriffs Department 1950 O Street, Greely, CO 8063 1 7. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For FIFIS payment use only): 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY: This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: I CHANGE IN FUNDING: Add funding in the amount of $5649.39 ADMINISTRATIVE CHANGES: L OTHER (Specify type of modification): Add 2019 AOP Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): 10. ATTACHED DOCUMENTATION (Check all that apply): Revised Scope of Work Revised Financial Plan L Other: 2019 AOP 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE -REFERENCED THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT GRANT/AGREEMENT. 11.A. SIGNATURE • I LB DATE SIGNED UN Z 4 2819 11.C. U.S FOREST SERVICE. SIGNATURE i'3ee paw OCo I I.D. DATE SIGNED smittu.... ignature of Signatory Offici I) (Signature of Signatory Official) I I.E. NAME (type or print): ee Attached AOP I I.F NAME (type or print): See Attached AOP I.G. TITLE (type or print): I I .H. TITLE (type or print): 12. G&A REVIEW 12.A. The authority and format of this modification have been reviewed and approved for signature by: 12.B. DATE SIGNED See Attached Signature Page U.S. Forest Service Grants & Agreements Specialist 020,9.023(3 C:3 USDA Forest Service OMB 0596-0217 FS -1500-19 Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. USDA. Forest Service OMB 0596-0217 FS -I500 -8A FS Agreement No. Cooperator Agreement No. EXHIBIT A 17 -LE -11021006-019 COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN & FINANCIAL PLAN Between The WELD COUNTY SHERIFF'S DEPARTMENT And the USDA, FOREST SERVICE ARAPAHO ROOSEVELT NATIONAL FORESTS AND PAWNEE NATIONAL GRASSLAND 2019 ANNUAL OPERATING AND FINANCIAL PLAN This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered into by and between Weld County Sheriff's Department, hereinafter referred to as "Cooperator," and the USDA, Forest Service, Arapaho Roosevelt National Forests and Pawnee National Grassland, hereinafter referred to as the "U.S. Forest Service," under the provisions of Cooperative Law Enforcement Agreement #17-LE1 1021006-019 executed on May 17, 2017. This Annual Operating Plan is made and agreed to as of the last date signed below and is for the estimated period beginning on the date of final signature and ending December 31, 2019. Previous Year Carry-over: $150.61 Current Fiscal Year Obligation: $5649.39 CY2019 Total Annual Operating Plan: $5.800.00 MODIFICATION 2 I. GENERAL: A. The following individuals shall be the designated and alternate representative(s) of each party, so designated to make or receive requests for special enforcement activities. Principal Cooperator Contacts: Cooperator Program Contact Cooperator Administrative Contact Steve Reams, Sheriff Josh Noonan Weld County Sheriff's Office Weld County Sheriff's Office 1950 O Street 1950 O Street Greely, CO 80631 Greely, CO 8063 Telephone: 970-356-4015 ext. 2801 Telephone: 970-356-4015 ext. 2877 FAX: 970-304-6467 FAX: 970-304-6467 Email: sreams@weldgov.com _ Email: jnoonan@weldgov.com Page 1 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A Principal U.S. Forest Service Contacts: U.S. Forest Service Program Manager Contact U.S. Forest Service Administrative Contact Shawn Graef, Patrol Captain Central Zone Martin Wester, Grants Management 2468 Jackson Street Specialist Laramie, WY 82070 2150 Centre Avenue, Building E Telephone: 307-745-2451 Fort Collins, CO 80526 FAX: 307-745-2398 Telephone: 970-295-6687 Email: sgraef@fs.fed.us FAX: 970-295-6699 Email: mwesterAfs.fed.us Field Contact A. Nicole Edison, Law Enforcement Payment Approver (in NRM) Officer Jenny Knickerbocker, Program Assistant Canyon Lakes Ranger District Telephone: 307-745-2329 2150 Centre Ave. Building E Email: jknickerbocker@fs.fed.us Fort Collins, CO 80526 Telephone: 970-295-6719 Fax: 970-295-6798 Email: aedison@fs.fed.us B. Reimbursement for all types of enforcement activities shall be at the following rates unless specifically stated otherwise: Wages at the prevailing rate of $64.36/hour (includes mileage). IL PATROL ACTIVITIES: A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in each area to make residents and visitors aware that law enforcement officers are in the vicinity. I. Patrol on following U.S. Forest Service roads: See attached map "Exhibit B" Patrols will be in 3 hour increments and 25% of the patrols will occur between the hours of 1400 and 2000. Compensated patrols will occur during the months of January -May and August- December. 2. Patrol in the following campgrounds, developed sites, or dispersed areas: Page 2 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS -1500-8A Crow Valley Campground, Baker Draw Shooting Range B. Emphasis for Law Enforcement patrols will focus on illegal off -road motor vehicle use, going around closed gates, natural resource damage, and shooting regulation compliance: emphasis includes but is not limited to the above activities. Total reimbursement for this category shall not exceed the amount of: $5,800.00 III. TRAINING: See Cooperative Law Enforcement Agreement Provision I V K for additional information. None Planned IV. EQUIPMENT: See Cooperative Law Enforcement Agreement Provisions IV -K, IV -L, and IV -M for additional information. Total reimbursement for this category shall not exceed the amount of: $0.00 V. SPECIAL ENFORCEMENT SITUATIONS: A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug Enforcement, and certain Group Gatherings. B. Funds available for special enforcement situations vary greatly from year to year and must be specifically requested and approved prior to any reimbursement being authorized. Requests for funds should be made to the U.S. Forest Service designated representative listed in Item I -A of this Annual Operating Plan. The designated representative will then notify whether funds will be authorized for reimbursement. If funds are authorized, the parties will then jointly prepare a revised Annual Operating Plan. 1 Drug Enforcement: This will be handled on a case by case basis. The request will normally come from the patrol Captain; however, it may come from the Special Agent in Charge or their designated representative. Reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to the incident will coordinate all of their activities with the designated officer in charge of the incident. 2. Fire Emergency: During emergency fire suppression situations and upon request by the Forest Service pursuant to an incident resource order, the Cooperator agrees to provide special services beyond those provided under Section II -A, within the Cooperator's resource capabilities, for the enforcement of State and local laws Page 3 of 6 (Rev. 12-13) USDA, Forest Service OMB 0596-0217 FS- 1500-8A related to the protection of persons and their property. The Cooperator will be compensated at the rate specified in Section I -B; the Forest Service will specify times and schedules. Upon concurrence of the local patrol Captain or their designated representative, an official from the Incident Management Team managing the incident, Cooperator personnel assigned to an incident where meals are provided will be entitled to such meals. 3 Group Gatherings: This includes but is not limited to situations which are normally unanticipated or which typically include very short notices, large group gatherings such as rock concerts, demonstrations, and organization rendezvous. Upon authorization by a Forest Service representative listed in Section I -A for requested services of this nature, reimbursement shall be made at the rates specified in Section I -B. Deputies assigned to this type of incident will normally coordinate their activities with the designated officer in charge of the incident. This includes but is not limited to situations which are normally unanticipated or which typically include very short notice, large group gatherings such as rock concerts, demonstrations, and organizational rendezvous. VI. BILLING FREQUENCY: See Cooperative Law Enforcement Agreement Provisions II -H and III -B for additional information. A. Reimburse the Cooperator for actual expenses incurred, not to exceed the amount shown in the Annual Operating Plan (AOP). The U.S. Forest Service will make payment for projects costs upon receipt of an invoice. Each correct invoice shall display the Cooperator's actual expenditures to date of the invoice, displayed by separate cost elements as documented in the AOP, less previous U. S. Forest Service payments. Please put FS agreement number and performance dates on the invoice B. Billing for services provided under the terms and conditions of this agreement is approved on a monthly basis. All billings and supporting documentation will be forwarded to the designated Forest Service Representative named below. The FS -5300-5 Law Enforcement Activity Report shall be completed and submitted annually. A copy of the FS -5300-5 is included in this Operating Plan. Page 4 of 6 (Rev. 12-13) USDA. Forest Service OMB 0596-0217 FS -1500-8A Email invoice only to: asc ga@fs.fed.us Or FAX invoice only to 877-687-4894 Or mail invoice to: U.S. Forest Service Albuquerque Service Center Payments -Grants and Agreements 10I B Sun Avenue, NE Albuquerque, NM 87109 Telephone: 877-372-7248 Send copy of invoice, FS -5300-5 and Supporting documentations to: A. Nicole Edison, Law Enforcement Officer U. S. Forest Service 2150 Centre Ave., Building E Fort Collins, CO 80526 Telephone: 970-295-6719 FAX: 970-295-6798 Email: aedison@fs.fed.us C. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Category Estimated Costs Not to Exceed by % Patrol Activities $5,800.00 100% Training N/A N/A Equipment N/A N/A Special Enforcement Situations N/A N/A Total $5,800.00 100% D. Any remaining funding in this Annual Operating Plan may be carried forward to the next fiscal year and will be available to spend through the term of the Cooperative Law Enforcement Agreement, or deobligated at the request of the U.S. Forest Service. See Cooperative Law Enforcement Agreement Provision IV -D. E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Annual Operating Plan as of the last date written below. STEVE REAMS, Sheriff Weld County Sheriffs Department Date Page 5 of 6 (Rev. 12-13) USDA, Forest Service MONTE L. WILLIAMS, Forest Supervisor U.S. Forest Service, Arapaho Roosevelt National Forests and Pawnee National Grassland 3 2Oi9 Date /4-1—c t- JUN 2 4 Z019 BARBARA KIRK EYER, Chair Date Weld County Board of Commissioners ) KENT DELBON Special Agent in Charge, Region 2 7/949 Date The authority and format of this agreement have been reviewed and approved for signature. 5/6/2019 Date U.S. Forest crviee Grants Management Specialist Burden Statement OMB (1596-02 t 7 _.... FS -1500_8A 1 According to the Paperwork Redaction Act of 1995, an agency may not conductor sponsor, and a person is not required to respond to a coiex.:lcn of information unless it displays a valid OMB control number. The valid OMB mntrd number for this information collection is 0596-0217. The tine nnud d to complete this information xllection is estimated to rrrsrage 3 hours per iesporse, including the time for reviewing instructions, seardting existing cats sources, gathering and maintaining the data needed and 5orn10 i1:ng and reviewing ilia colection of information the tl S Deparn-ern of .6gnculure (ttSUP) pmhdnta discroinflation in rill Is anagrams and ark vdees rtno ihn bast; of race, calm rtaktnal ur em age a;rdnaity and whoa. applicable, six, marital status lamriiai status, amnia! slalom. relgion, sexual orientation gone* iitormatin political beliefs, tepi set. o' bocairse a0 O- pin! ut en individual's income is derived from any public assistance (Not all prohabnert bases apply in all programs ) Peixors radii disabilities who require alonaive means tor rzxrnninnrntioa raw pregtsie anfaunehc n (Bradpe• large print iuttmfapc_ etc. I shr,4td contact USDA s TARGET Eerier at 702 2126a1(voice and IDDI To file a conaplrsml of dmcrirnvialvm, wale USDA, Director, Office of Civil Rights, 140C Independence Avenue, SW. Washington, X 20250-9410 er call toll free (866)632r-1991 ivaf ce) !TIC) omit ran contact USDA 'though local relay or the Federal 'clay at (800) 817-8339 (TOD) or (866) 377-8642 (relay voice) USDA is en otoje : piieriuuily providertint employer Pau -c 6 of() (Rev. 12-13) Hello