HomeMy WebLinkAbout20191161RESOLUTION
RE: APPROVE REVISIONS TO BYLAWS FOR AREA AGENCY ON AGING ADVISORY
BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the newly drafted bylaws of the Area Agency on Aging Advisory Board have
been presented to the Board of Weld County Commissioners for approval, and
WHEREAS, the Board of Commissioners of Weld County deems it advisable to adopt said
revised Area Agency on Aging Advisory Board bylaws, and
WHEREAS, after review, the Board deems it advisable to approve said bylaw revisions.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the revised bylaws for the Area Agency on Aging Advisory Board, be, and
hereby are, adopted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of March, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
W,LD COUNTY, CLORADO
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Cle to the Boar
APPR• -D AS
my A torney
Date of signature: y/2`Iq
r
arbara Kirkme r, Char
Mike Freeman, Pro_Tem
James
Steve Moreno
CG'. NSA,PycGC CACI
'-112 / s
2C �►-z�`�
2019-1161
HR0003
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: March 12, 2019
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Revisions to the Area Agency on Aging Advisory
Bylaws
1
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Revisions to the Area Agency on Aging Advisory
Bylaws. The Weld County's Area Agency on Aging Advisory Board was established in 1973 to meet
the requirements of the Older Americans Act of 1965. The Board of Weld County Commissioners have
reviewed and approved revisions to the bylaws in 1980 and 1991. Today, the 1991 bylaws require
significant revision to reflect the current expectations of the Advisory Board and its members, the Older
Americans Act, and Weld County rules and regulations. The proposed revisions to the bylaws reflect a
change in the role of the members to the advisory board, clarification of the terms and reappointment on
the advisory board, terms of officers, and removal of outdated language.
I do not recommend a Work Session. I recommend approval of these revisions to the Area Agency on
Aging Bylaws.
Sean P. Conway
Mike Freeman, Pro -Tern
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
Approve
Recommendation Work Session
Schedule
Other/Comments:
2019-1161
Pass -Around Memorandum; March 12, 2019 — (Not in CMS) Page 1
•�I�a� PQ66b3
BYLAWS
Weld County Area Agency on Aging Advisory Board
ARTICLE I
NAME
The name of this Weld County Government Advisory Board shall be the
"Weld County Area Agency on Aging Advisory Board."
ARTICLE II
PURPOSE
The Weld County Area Agency on Aging Advisory Board organized
pursuant to resolution by the Board of Weld County Commissioners,
October 1, 1980, shall assist the Weld County Board of Commissioners in
all matters of planning for older persons as provided by these Bylaws and
shall carry out the objectives and intent of the Older Americans Act of
1965, as amended.
ARTICLE III
ADVISORY BOARD MEMBERSHIP
Section 1
The Weld County Area Agency on Aging Advisory Board shall have not
less than fourteen (14) nor more than eighteen (18) voting members.
Section 2
The membership on the Weld County Area Agency on Aging Advisory
Board (Advisory Board) shall be appointed by the Weld County Board of
Commissioners, subject to the following requirements:
a. Members of the Advisory Board shall be comprised fifty percent
(50%) of persons age 60 and older.
b Membership may include but not be limited to representation of
colleges and universities, elected or public officials, health care
providers, senior centers, local business and service clubs.
c. Providers of services, employees, and members of the Boards of
Directors receiving Title III funds under the Older Americans Act or
planning to receive Title III shall not serve as Advisory Board
members to the Area Agency on Aging. Any Advisory Board
member who is currently in conflict with this policy will abstain from
all funding discussions and voting as it relates to the conflict.
Section 3
Advisory Board members appointed in accordance with Section 2 shall
generally be representative in terms of ethnic origin, sex, income level,
geographic areas and population centers of Weld County.
Section 4
Advisory Board members shall be appointed in January and shall
simultaneously serve three (3) year terms with eligibility for reappointment
permitted. No person shall serve more than two (2) terms. A member
may be reappointed to the Advisory Board after the completion of two (2)
terms if he or she has not served on the board for at least one (1) year.
Section 5
In the event of a vacancy or the failure of a member to attend three (3)
consecutive regular meetings of the Advisory Board, the Board of County
Commissioners shall reappoint a qualified individual pursuant to the
requirements set forth in Article III, Section 2.
Section 6
Each member shall be entitled to one (1) vote.
ARTICLE IV
The Advisory Board
Section 1
The Advisory Board shall elect from its members a Chairperson and Vice -
Chairperson. The elected officers shall serve one (1) year terms
beginning in February. No officer shall serve more than three (3)
consecutive terms.
S ection 2
The time and place of the Advisory Board meetings shall be determined
by the Weld County Area Agency on Aging.
S ection 3
The Advisory Board shall meet monthly, unless there is no other business
to transact.
S ection 4
Except as provided herein, a quorum shall be deemed formed when there
are present fifty-one percent (51 %) of the then presently constituted voting
membership. However, in no case shall less than five (5) voting members
present constitute a quorum.
Section 5
A majority vote of the members present shall be considered a favorable
vote upon all motions or resolutions by the Advisory Board.
Section 6
The Area Agency on Aging and the Advisory Board will establish
committees that will provide advice and assistance to the Area Agency on
Aging and Advisory Board in carrying out the priorities of the Area Agency
on Aging.
Committees will be reviewed annually to determine relevancy and
membership for the new calendar year. New committees can be added at
any time by the Area Agency on Aging and Advisory Board, if a need has
been determined.
Advisory board members are encouraged to serve on at least one
committee and are expected to attend committee meetings regularly.
Section 7
Robert's Rules of Order, as revised, shall govern the conduct of the
Advisory Board meeting, unless otherwise specified by the Bylaws.
ARTICLE V
DUTIES OF THE OFFICERS
Section 1
The Chairperson shall preside at all meetings of the Area Agency
Advisory Board and may call special meetings when needed. Members
must be given at least forty-eight (48) hours for all special meetings.
Section 2
The Vice -Chairperson shall preside and perform the duties of the
Chairperson, in the Chairperson's absence, and shall perform all other
duties that may be assigned to the Chairperson.
Section 3
An Executive Committee shall be comprised of the Chairperson, Vice -
Chairperson, and subcommittee chairpersons. This committee shall have
the authority to act on those matters requiring immediate decision and
action prior to a regular Area Agency on Aging Advisory Board meeting.
Continuing effect of such interim action requires ratification by the Area
Agency Advisory Board at the next regular Board meeting.
Section 4
The nomination and election of annual officers shall be held during the
first regular meeting of each calendar year. The Nomination Committee
will bring recommendations to the Executive Committee prior to the
January meeting.
ARTICLE VI
ADVISORY BOARD FUNCTIONS
Section 1
The Area Agency Advisory Board shall perform the following functions, in
an advisory capacity, to the Weld County Commissioners:
a Provide advice on matters relating to the development of the four-
year plan, annual updates, and other revisions.
b. Review and approve the four-year plan, annual updates, and
revisions prior to their submission to the Colorado Department of
Human Services, State Unit on Aging.
c. Review and approve the annual Older Americans Act budget.
Provide leadership and advocacy on behalf of Weld County older
adults.
e Become knowledgeable of the senior resources available to Weld
County older adults.
f Assist the Area Agency on Aging in assessing and gathering
information concerning unmet needs of Weld County older adults.
g Participate in periodic Area Agency on Aging public hearings that
address and/or explore the needs of older adults.
h Assist the Area Agency on Aging in monitoring and evaluating all
programs funded by Older Americans and Senior Services funds in
Weld County.
Support and attend key Area Agency on Aging events, initiatives,
projects, etc.
ARTICLE VII
AMENDMENT OF BYLAWS
Section 1
These Bylaws may be amended at any regular meeting of the Weld
County Area Agency Advisory Board with subsequent approval of the
VVeld Board of Commissioners.
Section 2
At least twenty-five (25) days notice in writing shall be given of any
proposed amendments of these Bylaws. The written notice shall also
include the proposed amendments.
BYLAWS
Weld County Area Agency on Aging Advisory Board
ARTICLE I
NAME
The name of this Weld County Government Advisory Board shall be the
"Weld County Area Agency on Aging Advisory Board."
ARTICLE II
PURPOSE
The Weld County Area Agency on Aging Advisory Board organized
pursuant to resolution by the Board of Weld County Commissioners,
October 1, 1980, shall assist the Weld County Board of Commissioners in
all matters of planning for older persons as provided by these Bylaws and
shall carry out the objectives and intent of the Older Americans Act of
1965, as amended.
ARTICLE III
ADVISORY BOARD MEMBERSHIP
Section 1
The Weld County Area Agency on Aging Advisory Board shall have not
less than fourteen (14) nor more than eighteen (18) voting members.
Section 2
The membership on the Weld County Area Agency on Aging Advisory
Board) 'advisory Board) shall be appointed by the Weld County Board of
commissioners, subject to the following requirements:
a. Members of the Advisory oard shall be comprised fifty percent
(50%) of persons age 60 and older.
b
-O4-he-F- imembersitho may include but not be limited to
representation of colleges and universities, elected or public
officials, health care providers, senior centers, C-o-uo °--Q t-n-cil on
in--cre-rgy,._.--local business and service clubs. the media, and
rit ion -AGM Feu -n cil- emee-rs
c Providers of services, employees, and members of the Boards of
Directors receiving Title III funds under the Older Americans Act or
planning to receive Title III shall not serves as Advisory Board
members to the Area Agency on Ming. My Advisory_ Boar°
member who is currently in conflict with this °ohm/ will abstain from
ail funding discussions and voting as it relates to the conflict.
re cave Title H -fu n d -sh--U-n-ot se eivis- - d- e-mbe- s.--te
the --Area Agency,
Section 3
Advisory Board members appointed in accordance with Section 2 shall
generally be representative in terms of ethnic origin, sex, income level,
geographic areas and population centers of Weld County.
Section 4
Advisory Board members shall be appointed in January and shall
simultaneously serve three (3) year terms with eligibility for reappointment
permitted. No person shall serve more than two (2) terms. MBA member
can may be reappointed to the Advisory Board after the completion of two
(2) terms if they have -he or she has not served on the board nor at least
one (1) year.
Section 5
In the event of a vacancy or the failure of a member to attend three (3)
consecutive regular meetings of the advisory hoard, the Board of County
Commissioners shall reappoint a qualified individual pursuant to the
requirements set forth in Article III, Section 2.
Section 6
Each member shall be entitled to one (1) vote.
ARTICLE IV
The Advisory Board
Section 1
The Advisory Board shall elect from its members a Chairperson and Vice -
Chairperson. The elected officers shall serve one (1) year terms
beginning in February. No officer shall serve more than tnree (3) two (2-
consecutive terms.
Section 2
The time and place of the Advisory Board meetings shall be determined
by the Weld County Area Agency on Aging.
Section 3
The Advisory Board shall meet monthly, unless there is no other business
to transact.
Section 4
Except as provided herein, a quorum shall be deemed formed when there
are present fifty-one percent (51 %) of the then presently constituted voting
membership. However, in no case shall less than five (5) voting members
present constitute a quorum.
Section 5
A majority vote of the members present shall be considered a favorable
vote upon all motions or resolutions sts-n-, r--ed -pio--r-able- --open_-all
=Ottan-s----or reso - ns-c-ansi-dared-by the Advisory Board.
Section
The Advi-so-inti O - d-W4i- -p-point a tht u -b-- -i- e -4o function -4/9f
the d u rat.Qe - o f- 3 sh-p-l--a-n -i<ng-a dJauc e i _ n -- yea r o he --Ace ag-encyn
as -Stance to-th-ead Mary Beard and -staff in c R n _ g-eg-o-as-s a -d-
-o-b--- - t V€ --°-f -h--a-Rn-i- - 8 Rfl d -g -eta y a- -f-whi- h _ sR y
estalaks-h-e4--Eash _ sub -co m -e lecigro a r s- em- c -a•
Via-i rpe ir- - h_e-Ch -i- - r -o-n--M 4so-----rnem e r of -the L xec° ti : e
Gom 4 ate --e - i l -1 ve-fo nth -e-- u rati-o-n-., h -e p i a n n i n i d 8 -e-fing
.a -r -.--S - b -c -��-s--- 1 W - e4—aR eat e -of-th ea rch
The Area Agency n Agingr and the Advisory Board will establish
coo o nittees that will provide advice and assistance to the Area Agency on
Aging and Advisory Board in carrying out the priorities of the Area Agency
on Aging,
Committees will be reviewed annually to determine -i-f4he committees -are
s - r- l-eva anto dete-6mine--commis ee-re,evanc°y and membership for.
the new calendar year. New committees can be added at any time by the
Area Agency on hip] and Advisory Board, if a need has been
determined.
Advisory boar₹ nernbers are encouraged to serve on at least one
committee and are expected to attend committee meetings regular
Section 7
obert"s Rules of rder, as revised, shall govern the conduct of the
Advisory Board meeting, unless otherwise specified by the Bylaws.
ARTICLE V
DUTIES OF THE OFFICERS
Section 1
The Chairperson shall preside at all meetings of the Area Agency
Advisory Board and may call special meetings when needed.;-ce49
th-e, -o- PeCiai ms s- h l ��afrafl 8 hours .Members
must be given at least forty-eight (48) hours for all special meetings.
Section 2
The Vice -Chairperson shall preside and perform the duties of the
Chairperson,. in the Chairperson's absence, and shall perform all other
duties that may be assigned by -to the Chairperson.
Section 3
An Executive Committee shall be comprised of the Chairperson, vice -
Chairperson, and subcommittee chairpersons. The "haa-rp- r -o-n h [1
a poi —a r m a 6 Sc(s)-f zambo _ ami-be • p ae c-ve an
- -Ex'v - C'amw tee. This Go- t e to -e --committee shall have the
authority to act on those matters requiring immediate decision and action
prior to a regular Area Agency on Aging Advisory Board meetings.
However, the _ continuing effect of such interim action requires ratification
by the Area Agency Advisory Board at the next regular Board meeting.
Section 4
The nomination and elec lon of annual officers s pail be held during the
fleeting of each calendar year. The Nnoyination Coommilee
will bring recommendations to the Executive Committee _ rior to the
January meeting.
ARTICLE VI
ADVISORY BOARD FUNCTIONS
Section 1
The Area Agency Advisory Board shall perform the following functions,. in
an advisory capacity, to the Weld County Commissioners:
a . P -. s -m a--n-n
apiar ,. -a l-; -a-n-Ar- .!
f q- r
e-nc y responsible -far
ratgin - h c -RfOR'I S fob e e -M$
Provide advice on matters relating to the development of the four-
year plan, annual updates, and other revisions.
b Review and aparcve the four-year plan, annual u° `aces, aid
revisions prior to their submission to the Colorado Departmert of
Human Services, State Unit on Mina.
a Review and approve the annual Older Americans Act Pbude
d e Provide leacTership and advocacy on behalf of Weld County older
adults.
Become knowledgeable of the senior resources available to Weld
County older adults.
f. Assist the Area Agent on Agina assessing and gathering
information concerning L nrnet needs o- Weld County older adults.
Participate in periodic Area Agency n Aging public hearings that
are -addressing and/or explorein - the needs of older;dulls.
Assist the Area A
enci on A 'no in monitorina and evaluating all
programs funded by Older Americans and Senior Services funds in
Weld County.
Suo
art and attender Area Agency on A in +events, initiatives,
s
protects, et
l d dpi---h-e-d-evel o-;
e adv is o rd 1- � o t h -m mwn-e n t
feasib ib foilo in-g4unc .ions
e ovlde--- 8,48- n
with -En -the co unt.3h
D e-te-r -- -i-R- the need -for so
�n-n-tio n-beinggiven to the -n
Lad -m i - . f--n-Are --F an
y-on-behait c il-othe-��-ons
re
691-4R-GO-M-e--and-Mirr-10-0/
Mme" [ PrV n-te 1 fo_y e SGU-FG S- B u ns� l d �c 9 I c�� 3 re° g ,ce
need s -o- -e 4-a o -bn---e -Pa a4i-o n of tie e e —e- -�
gam, 9 n
Of the- ®p- -� ma r Frig Q d �� y -t
th,_oc
i-:1-19-8-1Mg--suneeds
(4)----Es-t-abliz-h-rneasnra-pcoe Ives a - - dies-
i-1-n-g-with-4-h-e-ebte-Gtwes
es e -d by -Me - _ te- -- = - wf Se -r -oss4 -t h c .-9 -n-g
(5) _
kl,n withi-stinej-age a sa-n -p- vi aftSeMcams in the coun
we concern d i ten-ee-d- - .h- -- 4 !
(-6) P d 9 e ° - ° h - -.qtr -o - nt , Ni-i� -e _ fn. a cc isen
R `m --!s s4 ned--4 •
Cool . At- -deli-v r -
exib
i-n g services -for ti -1
R -o o g-u p U- -l-i c d- riva-te-ag
e
accinfin
- en then e- n l -RAGe r--- r-okle-r- - -o , n
iL
0-2)
M akce e i odic ev8lu° k0n-af-ac= aue -- - am'-. ..- -h
Can -duct n -isdie frublierhea - -
iin
ce-rn-s n--he--n-e-e
the
Collect a nckdi spprinate i n form t i o n Co rrce -e-nom h -e
elderly,
stc io- -r sh, -ic atan- r fU r
G -Eat
\A/4e re necess -ti - a6 kfea -i- le, enter into a ran- --m-e-ns consi-ste-nt
with provisions aiuthe Area Rian u -Se -r -which funds of Title III of the
- Eder- ri- -Act, as a- - a y -be used4
- d4 s- - -o -de -- &-s e n -s in - -n , canfied-aulPihrou gh
f ran s i 4 p-ro�Q �� €C -o her ub c "" B' a o n " p irei� g- nd &
a
Whe c ---p -I , e ` te-r into r me = -
- -road-i-n-g 8 y --e rese- -i-ce-s-fo r oh-i F n -se -
o - -u- n i--s-f-r - -r--pe rs - - -i o as on
(fl)_iLake I t -ac ent„9
d -eve iope-Rt-a n d 4 i n is ra10 ---oM- ea--- -- a-ncu--- 4e _
feel
-A-s ` n
r n �4 ans
s u- r-sS ires-s to chi--Pa-n-
d. _
-e- - p - �r-sh ns n4—coor4 =t
et-tsocial-serviects-te-th-e-e4derl i n=te-e o- -nW-
Re-vie -a-Rd -e-n
o - 2r
' - grain -- d
ARTICLE VII
rtlita
'_'C
-rm=f-ti -e-d e
Gat icinf 9$dda-ede` a te
l-18 " r-�-rreahr ua - 9 w ' C-° - l -F1-
AMENDMENT OF BYLAWS
Section 1
These Bylaws may be amended at any regular meeting of the Weld
County Area Agency Advisory Board with subsequent approval of the
Weld Board of Commissioners.
Section 2
At least twenty-five (25) days notice in writing shall be given of any
proposed amendments of these Bylaws. The written notice shall also
include the proposed amendments.
Hello