HomeMy WebLinkAbout20194749.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, NOVEMBER 13, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, November 13, 2019, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair - EXCUSED
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway - EXCUSED
Commissioner Scott K. James
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Controller, Barbara Connolly
MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of November 6, 2019, as printed. Commissioner James seconded the motion,
and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner James moved to approve the Certification of
Hearings conducted on November 6, 2019, as follows: 1) USR19-0052 — The Guest Family Trust,
2) USR19-0036 — Richard and Kathi Crooks, and 3) USR19-0051 —Alyson Carney, c/o AB Underground,
LLC. Commissioner Moreno seconded the motion, which carried unanimously.
11 AMENDMENTS TO AGENDA: There were no amendments to the agenda.
El CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed.
Commissioner James seconded the motion, and it carried unanimously.
ei PUBLIC INPUT: Bill Gillard, Greeley resident, thanked Commissioner James for relaying his
question regarding the sustainability of the Bright Futures program to Don Warden, Director of Finance
and Administration, who indicated it will be fully self-sufficient within the next five (5) years. He also
referred to CR 392 and suggested the placement of improved warning signs, alerting that cross traffic on
CR 49 does not stop, to ensure the safety of the traveling public. Commissioner Moreno stated staff
reviewed the intersection and has been coordinating with the Colorado Department of Transportation
(CDOT), since it is within their jurisdiction. Chair Pro-Tem Freeman agreed the warrants justify a Stop
light, but it is uncertain when that will be installed.
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• Steve Teets, Greeley resident, referred to the Emergency Preparedness booklet prepared by the
Office of Emergency Management and stated it is a good document which should be better distributed.
Secondly, he requested a solution for improved services for veterans, seniors, and Medicaid patients in
need of transportation for medical appointments.
El PRESENTATIONS:
1) RECOGNITION OF SERVICES, JUVENILE COMMUNITY REVIEW BOARD — HOLLY MAY: Chair
Pro-Tem Freeman read the certificate recognizing Ms. May for her voluntary services on the Juvenile
Community Review Board.
• 2) RECOGNITION OF SERVICES, WELD FAITH PARTNERSHIP COUNCIL - NATE
TREVERNER, LYNNDA EASTER, JODI HARTMANN, AND ROSANN HOLMAN: Chair Pro-Tem
Freeman read the certificates recognizing each of the past Faith Partnership Council members for their
voluntary services. Commissioner Moreno stated these are great citizens and expressed his thanks for
their service and commitment to make things better.
• PROCLAMATIONS:
1) WELD COUNTY ADOPTION DAY - NOVEMBER 22, 2019; AND NATIONAL ADOPTION DAY -
NOVEMBER 23, 2019: Chair Pro-Tem Freeman read the certificate proclaiming November 22, 2019, as
Weld County Adoption Day, and November 23, 2019, as National Adoption Day. Jamie Ulrich, Deputy
Director of the Department of Human Services, thanked staff for their tireless work and shared some
statistics concerning foster care and adoption activities. Julie Witkowski, Department of Human Services,
introduced adoptive parents: Trent and Stephanie Korby, Nicole Griswald, and Craig and Debbie
Cleveland. Ms. Korby stated they have adopted two daughters and expressed her thanks to the staff
and to the Board for recognizing this day. Commissioner James stated he and his wife, Julie, adopted
their son, Jack, and adoption "fills a child -sized hole in the heart". He shared their adoption story and
thanked all of the foster and adoptive families for taking care of kids in need and providing a forever
home. Commissioner Moreno agreed and thanked all those who adopt and provide stability and an
opportunity for children to be successful. Chair Pro-Tem Freeman stated the statistics reflect the success
of the program, and expressed thanks to the adoptive families who completely change childrens' lives
and give them a better opportunity.
El 2) APPRENTICESHIP WEEK - NOVEMBER 11-17, 2019: Chair Pro-Tem Freeman read the
certificate proclaiming the week of November 11-17, 2019, as Apprenticeship Week. Ms. Ulrich stated
the Workforce Development team is committed to establishing relationships with members of the
business community to drive the workforce and develop the apprenticeships. She shared statistics
reflecting a strong workforce and the value of apprentices. Cecilia `Cece' Moreno, Department of Human
Services, recognized the members of the Workforce Development Board and highlighted various local
programs, events and efforts to bring forth more registered apprenticeships. Tami Grant, Department of
Human Services, further recognized the Board members for their efforts throughout the community to
again earn recognition from the Colorado Department of Workforce Development as a "High Performing
Board". Katrina Walker, Department of Labor, Office of Apprenticeship, thanked the Commissioners,
staff and community members for supporting the various programs and initiatives which make it possible
to support individuals to pursue careers for a thriving workforce. Commissioner James praised those
individuals and employers who participate in apprenticeships to create phenomenal careers.
Commissioner Moreno concurred and thanked the Human Services employees and Board members for
their efforts which benefit the citizens of Weld County. Chair Pro -Tern Freeman agreed and appreciates
the tremendous amount of ongoing work.
Minutes, Wednesday, November 13, 2019
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• WARRANTS:
1) GENERAL WARRANTS - NOVEMBER 12, 2019: Commissioner James moved to approve the
General Warrants, as printed. Commissioner Moreno seconded the motion, and it carried unanimously.
BIDS:
1) APPROVE BID #B1900136, FACILITATION SERVICES - DEPARTMENT OF HUMAN SERVICES:
Rob Turf, Purchasing Department, stated one bid was received; however, the Department of Human
Services determined it was cost prohibitive and requested the bid be rejected. Commissioner Moreno
moved to reject said sole bid from Oval Options for Conflict Management, LLC. Commissioner James
seconded the motion, and it carried unanimously.
• 2) APPROVE BID #B1900144, PS DATA DOMAIN — DEPARTMENT OF INFORMATION
TECHNOLOGY: Ryan Rose, Department of Information Technology, stated four (4) bids were received
and staff recommends awarding to the low bidder, Lewan Technology, for the amount of $72,461.00,
which is covered in the budgeted 2019 Capital Improvement Plan. Commissioner James moved to
approve said low bid, as recommended by staff. Commissioner Moreno seconded the motion, and it
carried unanimously.
• 3) APPROVE BID #B1900145, PS UNITY STORAGE — DEPARTMENT OF INFORMATION
TECHNOLOGY: Mr. Rose stated four (4) bids were received and, upon review, staff recommends
awarding to the low bidder, Lewan Technology, for the amount of $35,432.00, which is covered in the
budgeted 2019 Capital Improvements Plan. Commissioner Moreno moved to approve said low bid, as
recommended by staff. Commissioner James seconded the motion, and it carried unanimously.
El 4) APPROVE BID #B1900146, CISCO ROUTERS — DEPARTMENT OF INFORMATION
TECHNOLOGY: Mr. Rose stated seven (7) bids were received and staff recommends awarding to the
low bidder, Saitech, Inc., for the amount of $35,126.00, which is covered in the budgeted 2019 Capital
Improvements Plan. Commissioner James moved to approve said low bid, as recommended by staff.
Commissioner Moreno seconded the motion, and it carried unanimously.
a NEW BUSINESS:
1) CONSIDER DESIGNATION OF CERTAIN BANKS AS DEPOSITORIES FOR WELD COUNTY
FUNDS: John Lefebvre, Treasurer, presented the list of banks to be designated as depositories of Weld
County Funds. Commissioner Moreno moved to approve said list of designated banks. Commissioner
James seconded the motion, and it carried unanimously.
• 2) CONSIDER DESIGNATION OF CERTAIN BROKERS AND DEALERS FOR HANDLING
INVESTMENT TRANSACTIONS OF WELD COUNTY FUNDS: Mr. Lefebvre stated the list has been
updated to ensure current background checks of the brokers and dealers who handle and invest Weld
County funds. Commissioner James moved to approve the list of brokers and dealers designated to
handle investment transactions of Weld County Funds. Commissioner Moreno seconded the motion,
and it carried unanimously.
▪ 3) CONSIDER TEMPORARY CLOSURE OF CR 74 BETWEEN CRS 29 AND 31: Amy Mutchie,
Department of Public Works, requested approval of the temporary closure beginning on November 12,
2019, and ending November 15, 2019, to replace a drainage culvert. She stated the one -mile detour
route will be treated with magnesium chloride for dust control. Commissioner Moreno moved to approve
said temporary closure. Commissioner James seconded the motion, and it carried unanimously.
Minutes, Wednesday, November 13, 2019
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• 4) CONSIDER CONTRACT ID #3228 SOLE SOURCE LEASE DATA SERVICES AGREEMENT
FOR ROADSIDE WEATHER INFORMATION SYSTEM AND AUTHORIZE CHAIR TO SIGN - VAISALA,
INC.: Elizabeth Relford, Department of Public Works, stated this agreement will result in the placement
of eleven (11) weather sensors throughout Weld County to enhance the weather desk functionality, for
the amount of $132,000.00 per year, and the towers will be bid separately. She further stated this project
will also allow the Office of Emergency Management and the Colorado Department of Transportation
(CDOT) the opportunity to share access to the equipment for their unique purposes. In response to
Commissioner Moreno, Ms. Relford stated the sensor equipment does not currently utilize cameras;
however, there is the opportunity to enhance the system in the future, which would allow public
observation. Commissioner James moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Moreno, the motion carried unanimously.
• 5) CONSIDER APPEAL OF DENIAL BY THE DEPARTMENT OF PUBLIC WORKS FOR ACCESS
PERMIT FOR RECORDED EXEMPTION, RECX18-0152 -WOODLAND HOME COMPANY, C/O RYAN
WOODLAND: Dawn Anderson, Department of Public Works, provided a brief description of the location
of the site on County Road (CR) 66 (aka AA St), east of CR 37. She explained a shared access was
required during the Recorded Exemption (RE) process in alignment with another existing access across
the road; however, after the plat was recorded the applicant submitted an access permit application which
was flagged for sight safety concerns. She stated staff inspected the site on August 16, 2019, and she
displayed photographs demonstrating sight distance constraints. She stated Mr. Woodland began
construction without an approved access permit, she reviewed the sight distance calculations, and
referenced a Resolution of the Board of Commissioners from 1969, establishing the speed limits in the
area. She stated CR 66 is a paved collector roadway, reviewed the average daily traffic counts, truck
percentages, and 85th percentile traffic speeds, and stated staff recommends locating the access 1,330
feet east of CR 37. In response to Commissioners Moreno and James, Ms. Anderson reviewed the
chronology of the property development, explained the plat is recorded but the access permit has not
been issued, and stated staffs' concern with the 1969 Resolution which establishes various speed limits
which are not consistent with the existing signage. She indicated, regardless of the outcome of this
appeal, staff will likely return with a recommendation for adjusting the speed limits.
• Patrick Groom, Attorney, represented property owner, Ryan Woodland, and introduced Mary
Wohnrade with Wohnrade Civil Engineers. He stated the law is the posted speed limit of 35 Miles Per
Hour (MPH), which is what the public has to follow. He questioned when and where the traffic counts
were taken, explained where the speed limits are posted, and stated the purpose for the access is to
serve residential Lots A, B and C, not Lot D, which will remain in agricultural production and have a
separate access. Mr. Groom explained Mr. Woodland does not want to grant access across Lot D to
serve residential lots and referenced an email from the Department of Public Works accepting the existing
location prior to recording the plat. He argued that the access permit process should be subject to, and
completed as part of, the RE process, and the County is incorrectly defining the access location as an
intersection and applying the incorrect speed limit criteria.
E. Mary Wohnrade, Wohnrade Engineers, summarized the survey data and design criteria utilized for
her evaluation, which referenced the County's design criteria for an access location, versus an
intersection. She stated the requested location complies based on the 35 MPH posted speed and can
meet the 45 MPH criteria using Table 6.3 of the County's criteria. Mr. Groom stated the County rejected
Ms. Wohnrade's findings using the ASHTO criteria; however, staff should be using the County's
standards.
• Ms. Anderson clarified the email from Mr. McRoberts was in reference to the site plan reflecting the
location being requested by staff, and addressed the information recently submitted by the appellant.
Minutes, Wednesday, November 13, 2019
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▪ Commissioner James stated the situation is complicated by the 1969 Resolution, which conflicts
with the posted speed limit signs. He also expressed frustration with the property owner moving dirt and
commencing with construction without an approved Access Permit, especially considering the recorded
plat shows a shared access for all four lots. Commissioner Moreno agreed this is a public safety issue.
Commissioner Freeman commented he is struggling with the plat design, which requires the future
owners of Lots A, B and C to cross Lot D, and agreed the posted 35 MPH is the law and if raised to 45
MPH, it would still meet the criteria. Elizabeth Relford, Department of Public Works, explained the 85th
Percentile is the national standard and staff would be comfortable proposing a 55 MPH speed limit. She
further stated currently there is only one sign posted in one direction and if a roadway is not posted, then
the speed limit is assumed to be 55 MPH.
El In response to Commissioner Moreno, Mr. Groom stated Lot D currently has a farm access with an
oil and gas and ditch road from CR 66, and if Lot D is developed it will have to go through a Subdivision
process to determine the new access. He stated the access to Lots A, B and C at the proposed location
does not pose a safety risk; the lots will generate less than 15 trips per day. Commissioner James moved
to grant said appeal, which was seconded by Commissioner Moreno for the purpose of discussion. In
response to Commissioner Moreno, Ms. Anderson explained, if the Board chooses to grant the appeal
with direction to change the access location, then a Condition would need to be included to amend the
Recorded Exemption plat. Chair Pro -Tern Freeman stated he is in support of the location of the existing
access shown on the recorded plat, which is in alignment with the other access across the road. There
being no further discussion, the motion carried unanimously.
• 6) CONSIDER REAPPOINTMENT TO WELD FAITH PARTNERSHIP COUNCIL: Commissioner
Moreno moved to approve said reappointment. The motion was seconded by Commissioner James, and
it carried unanimously.
El 7) CONSIDER REAPPOINTMENTS TO JUVENILE COMMUNITY REVIEW BOARD:
Commissioner James moved to approve said reappointments. The motion, which was seconded by
Commissioner Moreno, carried unanimously.
• 8) CONSIDER APPOINTMENTS TO NORTHERN COLORADO RETAC (NORTHEAST
COLORADO REGIONAL EMERGENCY MEDICAL AND TRAUMA SERVICES ADVISORY COUNCIL):
The motion to approve said appointments was made by Commissioner Moreno, seconded by
Commissioner James, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes, Wednesday, November 13, 2019
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There being no further business, this meeting was adjourned at 10:31 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditifeivito;&k,
Weld County Clerk to the Board
BY: / /v
eputy Clerk to the Board
EXCUSED
Barbara Kirkmeyer, Chair
Mike Freeman, Pro-Tem
K. James
Steve Moreno
Minutes, Wednesday, November 13, 2019
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