HomeMy WebLinkAbout750634.tiff RESOLUTION
RE: AGREEMENT BETWEEN WELD COUNTY AND AFFILIATED BANKS
SERVICE COMPANY-GREELEY DIVISION OF GREELEY, COLORADO.
WHEREAS, it has been determined that there is a need for complete
computer service for the WELD COUNTY DEPARTMENT OF SOCIAL
SERVICES, and
WHEREAS, The Affiliated Banks Service Company-Greeley Division
of Greeley, Colorado, hereinafter referred to as ABSC, has submitted an
agreement to provide professional computer consulting, statistical analysis,
programming, computer processing, and key punching services for the Weld
County Department of Social Services, all in accordance with agreement
attached hereto and made a part hereof by reference, including Exhibit A
and Exhibit B attached thereto, and
WHEREAS, the Board of County Commissioners, Weld County,
Colorado, believes it to be in the best interests of the County to enter into
such an agreement on the basis recited therein.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners, Weld County, Colorado, that the agreement submitted by
ABSC providing computer consulting, statistical analysis, programming,
computer processing, and key punching services for the WELD COUNTY
DEPARTMENT OF SOCIAL SERVICES, all as set out in said agreement,
including Exhibit A and Exhibit B, copies of which are attached hereto and
made a part hereof by reference, be, and they hereby are approved.
BE IT FURTHER RESOLVED, that the Board be, and it hereby is
authorized, to execute the agreement as submitted and to make the same
effective forthwith.
The above and foregoing resolution was, on motion duly made and
seconded, adopted by the following vote on the 2nd day of July, A.D. , 1975.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ft Atari
Weld County Clerk and Recorder � ,✓j % jam/ ,,,.
and Clerk to the Board
•
Deputy Co y Clerk
APP AS ' O FO
rm
County Attorney
fJdCc/'
750634
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AGREEMENT
AGREEMENT made this 2nd day of July
197 5 , and between AFFILIATED BANKS SERVICE COMPANY -
GREELEY DIVISION, hereinafter referred to as "ABSC" whose
address is 8th and 8th Building, Greeley, Colorado, and the WELD
COUNTY DEPARTMENT OF SOCIAL SERVICES, hereinafter
referred to as "COUNTY" whose address is 1516 16th Avenue Court,
Greeley, Colorado.
NOW THEREFORE IT IS AGREED as follows:
1. ABSC will provide professional computer consulting,
statistical analysis, programming, computer processing and key-
punching services as required by the COUNTY, and as described
in Exhibit B, within the allocated budget and consistent with the
hourly rate structure established between ABSC , and COUNTY,
and in accordance with applicable rules and regulations of the
Colorado State Department of Social Services.
2. The responsibility and control for the operation of the
programs on any of its processes will be retained within the juris-
diction of the COUNTY, including the receipt, storage , use and
availability of the agency's data.
3. Title to all source data and materials furnished by the
COUNTY, together with all plans, system analysis and design speci-
fications and drawings, completed programs except proprietory
programs and documentation thereof, reports and listings, all
punched cards and all other items pertaining to the work and services
to be performed under and pursuant to this agreement, including any
copyright, shall become and/or remain with the COUNTY upon
completion. The COUNTY shall have access to and the right to make
copies of the above mentioned items.
4. The COUNTY shall have the authority to participate in
the planning, installation, operation and future development of the
automatic data processing services as the system relates to COUNTY
processes.
5. COUNTY Schedules: COUNTY will provide ABSC with
production due date schedules not later than December 1 of each
year for the following year's production. The following schedule
will then be used to provide completed data by each scheduled due
date:
a. COUNTY will provide initial input in the form
of transmittals a minimum of nine (9) working
days prior to production due date.
b. Should the COUNTY keypunch its own input
data, said data will be provided a minimum of
eight (8) days prior to production due date.
c. One working day will be needed and should be
taken into consideration for COUNTY to balance
and.resubmit payrolls returned to COUNTY as
out of balance.
d. Printed payroll checks will be sent to County
Commissioners' office three (3) working days
prior to production due date for signatures.
e. Completed registers and transmittals will
accompany printed checks.
f. One time or "as required" job runs will be
requested a minimum of five (5) working days
prior to required completion date.
g. Changes to normal production schedules will
be provided five (5) working days prior to the
required change.
6. An material and information provided to ABSC by the
COUNTY, whether verbal, written, on magnetic tape, cards or
other media, shall be regarded as confidential and all necessary
steps shall be taken by ABSC to safeguard the confidentiality of
such material and information in conformance with federal, state
and county laws and regulations.
7. All COUNTY required system changes requiring
consultation, programming, and machine testing will be set forth
in writing with proposed costs and completion dates by ABSC and
submitted to COUNTY for written approval prior to initialization
of said changes. Such costs will be based on and derived from the
Equipment and Personnel hourly rates set forth in Exhibit B.
8. The cost of services performed by ABSC for COUNTY
and computed at the applicable rates set forth in Exhibits A and B
will be payable monthly upon receipt of invoice by COUNTY.
9. ABSC will maintain cost records for all county
related expenditures for ADP equipment and software/personnel,
and ADP services, said related expenditure being available for
review by federal auditors, state auditors, and other appropriate
government agencies. Cost records must provide a close audit
trail, indicate the applicable program charged. Records sub-
stantiating costs will consist of daily time records, daily machine
time logs, payrolls, paid invoices, lease agreement, bid notices
and inventory records.
10. The persons enumerated in ABSC's quotations attached
hereto as Exhibit "B" and incorporated by reference herein, are
considered to be essential to contract performance. Prior to
diverting any of the enumerated individuals to other programs,
ABSC shall notify the COUNTY.
11. All parties to this Agreement and all parties who
provide services hereunder shall abide by all provisions of Titles
VI and VII of the federal Civil Rights Act of 1964.
12. The provisions of the Agreement shall be binding upon
the parties of June 1, 1975, and shall continue in full force and
effect unless terminated by either party on ninety (90) days' written
notice or, if terminated due to the failure of the federal and state
agencies to reimburse the County Department of Social Services
for at least eighty percent (80%) of the cost of these services then
only thirty (30) days' notice shall be required.
13. This Agreement contains the entire understanding
between the parties, and no prior, contemporaneous or subsequent
modifications or amendments hereto shall be of any force of effect
whatsoever unless mutually agreed to by the parties and embodied
in writing.
14. In the event revisions in policy or programming
operations require changes in Social Services processing, ABSC agrees
to promptly and adequately implement the same. If such changes
require additional services, monetary adjustments to the contract will
be agreed on as required and in accordance with applicable regulations.
15. Neither ABSC nor its subcontractor's agents or employees
will be considered employees of the State of Colorado or the COUNTY
for any purpose, but instead will be deemed independent contractors
for all purposes and entitled to no benefits normally accuring to state
employees, other than as specified herein.
16. Advance approval in writing shall be obtained for any
travel for which reimbursement is to be requested from the Social
Services Department. Where authorized, travel will be reimbursed
at the same rate as for state employees.
17. Since this Agreement consists of personal services no
duties of ABSC will be assigned in any event, and will not be sub-
contracted without the express written permission of the COUNTY.
18. Payments made pursuant to the purposes of this Agree-
ment shall be made from County Social Services Account No, 450. 10.
19. This Agreement is executed under and will be governed
by all applicable federal laws and regulations and the applicable laws
of the State of Colorado.
IN WITNESS WHEREOF, the parties have executed this
Agreement.
BY: !/L
COUN Y SOCIAL SE VICES
DEP TMENT
AFFILIATED BANKS SERVICE
COMPANY Chairman, County Board of Social
` d/ Services
BY:/J7�/ c Z,;(j BOARD OF COUNTY COMMISSIONERS
BY:
Exhibit A
ABSC agrees to provide the following:
Use the necessary equipment and personnel to produce
proof lists, transmittals, registers and checks for each requested
payroll as per agreed upon schedules.
All costs related to the running and maintenance of the
operating Social Services System shall be assessed as follows:
1. $. 085 per payroll check printed.
2. $. 10 per input card keypunched.
Should the COUNTY elect to keypunch its own
input data, Item 2 will not be used in computation
of monthLy costs.
3. The Child Welfare payrolls will be run one time
per month at a cost of $60. 00 per run.
4. Effective August 1, 1975, the ADC and OAP
payrolls will be run at separate times of the
month resulting in Item 1 above to be effective
at $. 115 per payroll check printed.
•
Exhibit B
ABSC agrees to provide the following:
Equipment Inventory
Computer Type, Mfg. Name and Number
IBM 360 Model 30
Peripherals
Hourly Usage Rate (including operators, etc) $ 90. 00
Number of Hours Per Month 4. 5
TOTAL COMPUTER COST per month $405. 00
Personnel No. Total Hours Hourly Rate
Consultants 1 1 $ 20. 00
Analysts 1 2 15. 00
Programmers 1 4 15. 00
TOTAL PERSONNEL COST per month $110. 00
Keypunching
Hourly Rate (including personnel) $ 8. 00
Number of Hours Per Month 15. 0
TOTAL KEYPUNCH COST
(COUNTY keypunching input) $ 0. 00
TOTAL KEYPUNCH COST
(ABSC keypunching input) $120. 00
It is understood that the above distribution of projected cost is an
estimate only, and that A BSC will make such reasonable and prudent
distribution of these components as shall be to the greatest advantage
of the COUNTY, its aims and needs.
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It is hereby agreed that the personnel and hardware above will be
utilized as follows:
System Description: Social Services Recipient Payroll
FTE in Man hours 7
Computer Hours 4. 5
Keypunch Hours 0
TOTAL HOURS FOR SYSTEM per month 11. 5
d
Y SERVICES
OFFICE OF 44E4-e-WEEFARE
EUGENE McKENNA
DIRECTOR PHONE(303) 352-1551
P.O. Box A
CGREECE V.COLORADO S0631
O June 4, 1975
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COLORADO
Mr. Sam Telep, Attorney-at-Law
220 First National Bank Building
Greeley, CO 80631
Dear Mr. Telep:
I am requesting your review and submittal to our County Commissioners of
the attached proposed agreement between this Department and Affiliated
Banks Service Company - Greeley Division.
This contract provides computer service for this Department. It is similar
to our prior agreement except that there is some rate increase and a major
payroll date is changed. This agreement or contract is necessary so that
we may obtain 80% reimbursement of our computer costs from the State of
Colorado.
Please let me know if you have any questions.
sincerely,
CC
Eug McKenna, Director
EMcK:rh
enc.
cc: Barton Buss
Fred M. Rutherford
WELD COUNTY COMMISSIONERS
HARRY S. ASHLEY
GLENN K. BILLINGS
ROY MOSER
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