HomeMy WebLinkAbout790033 RESOLUTION
RE: APPROVAL OF GRANT APPLICATION PROCEDURE.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Weld County Finance Officer has presented to
the Board of County Commissioners a grant application procedure
which is to be followed by Weld County Government Departments
which wish to apply for grants from the Federal or State Govern-
ments or from private agencies, and
WHEREAS, a copy of said grant application procedure is
attached hereto and incorporated herein by reference, and
WHEREAS, the Board of County Commissioners deems it advis-
able and in the best interests of Weld County to approve said
grant application procedure and further to incorporate said pro-
cedure into the Administrative Code of Weld County, Colorado.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the grant application
procedure as presented by the Weld County Finance Officer be ,
and hereby is , approved.
BE IT FURTHER RESOLVED by the Board that said grant appli-
cation procedure shall be incorporated into the Administrative
Code of Weld County, Colorado.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 15th day of
January, A.D. , 1979.
BOARD OF COUNTY COMMISSIONERS
'., WELD COUNTY, COLORADO
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ATTEST: ‘110 l2 v.;W/ -�-+�C/�.��
Weld County Clerk and Recorder i„"t..v AL--14OA/
and- lerk to the B d
Ti
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Deputy Cou y Clerk
APOV AS O FORM
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ounty Attorney
DATE PRESENTED: JANUARY 17 , 1979
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GRANT APPLICATION PROCEDURE
The following procedure should be followed by departments which wish to apply •
for grants from the Federal or State Governments or from private agencies. •
For purposes of this procedure, a "grant" is defined as a project or program
which:
-- Is funded wholly or in part by the Federal or State Governments ,
or by a private donor.
-- Is planned for a limited period of time. The program is not planned
to he permanent and a termination of funding as of a specific date
is anticipated.
-- The program has a specific objective ; usually in the nature of a
demonstration or else has a fixed, one-time objective.
-- Payment is not based upon a contract for services wherein the County
is reimbursed for performing a service for the State or Federal
Government. •
Step #1 :
When a department has determined that it will apply for a grant , it
should draft a proposal . Frequently this is on a standard grant ap-
plication required by the grantor.
Step #2:
Once the proposal is complete, Grant-In-Aid Fact Sheet, Grant Information
and Justification, and Grant Resource Presentation forms should be com-
pleted. It is suggested that the above forms be completed in the
following order:
A. Grant Information and Justification
B. Grant Resource Presentation
C. Grant-In-Aid Fact Sheet.
The information necessary to complete the above forms in almost all cases
will be information that can be taken directly from the original standard
grant application.
The Grant Information and Justification form is to provide the Board and
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grant review group the necessary information to analyze the purpose of
the grant, the benefits the County will receive from the grant, alternatives
to the program, and impact on the County if the grant is not approved or is
discontinued.
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The Grant Resource Presentation form provides detailed budget and staffing
requirements of the grant, the long and short term fiscal impact on the
County, and puts the grant in perspective in allowing it to ho ' c •
as to whether this or other programs should he expand:::i (n �.ni Id ; i,'d
in the given year and over time.
The Grant-In-Aid Fact Sheet is a summary of the proposal for the purpose
of giving the Board an executive synopsis of the grant proposal and the
staff recommendations from the grant review group.
Specific instructions on filling out the above forms are, located on the
back of the forms.
Step #3:
After the grant application and the three forms listed in step #2 are
completed they should be sent to the Director of Finance. The Director
of Finance will then provide copies to the Grant Review Group for analysis
one week before a meeting is convened. The Director of Finance will enter
the application into the grant inventory for Weld County for tracking
purposes.
The Grant Review Group will be appointed by the Board and will include:
Director of Finance
Representative from Accounting
Representative from Personnel
Affirmative Action Officer
On an ad hoc basis representatives from Human Resources ,
Social Services , Health , Public Protection departments ,
and any other impacted department will be convened if the
• grant requires coordinated efforts.
The review group has no authority to approve or disapprove grants , but
will only serve as a resource to evaluate the applications , assist and
serve as a resource to the department making the application, help co-
ordinate grant programs in the County, and will provide a staff review
and recommendation to the Board.
Step_#4 :
Once the grant review group analyzes the grant a Grant Review Analysis
form will be completed and the "Summary of Grant Review Group Recommenda-
tions" will be completed on the Grant-In-Aid Fact Sheet.
Step #5:
The Grant-In-Aid Fact Sheet and grant application will then be submitted
to the Board as a regular agenda item for action.
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Step #6:
If the application is approved by the Board, the grant will be sam iI ' I
to the grantor agency for consideration.
Step #7: •
P
If the application is approved by the grantor agency, the grantee depart-
ment will execute the grant program in Weld County.
Step#3:
Once the grant ends , or on an annual basis for multi-year grants , the
grantee department will prepare the "Follow-up Reporting of Grant Pro-
grams" form and reivew it with the grant review group and the Board.
The purpose of the follow-up is to give the Board a mechanism to monitor
the performance of grant programs in the county.
If a specific department has an adequate monitoring system, the systeiii
in existence can be used in lieu of the system proposed in the grant
procedures , e0. Human Resources MBO System.
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