HomeMy WebLinkAbout20192122.tiffRESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
CONTRACT FOR LAW ENFORCEMENT VICTIM ASSISTANCE PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance and Law
Enforcement (VALE) Grant Contract for the Law Enforcement Victim Assistance Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, and the VALE
Board, commencing July 1, 2019, and ending December 31, 2019, with further terms and
conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim Assistance and Law Enforcement (VALE) Grant Contract for
the Law Enforcement Victim Assistance Program between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, and the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 10th day of June, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WF D COUNTY, COLQRADO
ATTEST:�j.,eJ
Weld County Clerk to the Board
BY:
7leputy Clerk to the Board
APPR• - D AS T
oou y Attorney
Date of signature: QCot t'1 11'1
arbara Kirkmeyer,
hair
Mike Freeman, Pr -Tem
James
Steve Moreno
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2019-2122
S00040
June 3, 2019
Weld County Commissioners
Barbara Connolly
Commissioner Kirkmeyer
RE: VALE Grant Contract July 1,2019 through December 31, 2019
Weld County Law Enforcement Victim Services Unit
2018-12 VS Extention
Dear Weld County Commissioners,
Enclosed is a letter from the VALE contract administrator, the VALE contract information for the
upcoming grant extension July 1 through December 31, 2019 and a copy of the grant award currently
executed through June 30, 2019.
The VALE grant is shifting fiscal years to match the calendar year. This will be quite helpful as it will now
match the other significant grant we get, the federal VOCA grant; this will allow us to initiate program
development and changes where all grants and the county budget timelines match and can work all
together in a much more comprehensive way.
In order to accomplish this, the 2018-2019 VALE grant is simply being extended, via the enclosed
extension, for July 1, 2019- December 31, 2019. Please se attached forms for more details.
If you agree to allowing for the current grant to continue to fund the unit for the duration of the 2019
calendar year, please sign as indicated on the forms. There is a place for Barbara Connolly and a place
for Commissioner Kirkmeyer to sign.
Please advise if you need additional information, a work session or any hearing and I will make myself
le aeded.
Debbie Calvin
Weld County Sheriff VSU
970-397-5935
2019-2122
ocD(1 0
500090
VICTIMS -ASSISTANCE & •
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
August 7, 2019
Debbie Calvin
Weld County Sheriffs Office
1950 O Street
Greeley, CO 80631
RE: VALE Grant Contract July 1, 2019 through December 31, 2019
Weld County Law Enforcement Victim Services Unit
2018-12 VS Extension
Dear Debbie,
Enclosed is your agency's copy, with original signatures, of the 19th Judicial District Victim
Assistance and Law Enforcement Contract for the grant cycle July 1, 2019 through December
31, 2019.
Also enclosed is the first quarter's check for the Victim Services Project.
$35,819.00 Victim Services GRANT AWARD
$17,909.50 QUARTERLY PAYMENTS Victim Services
After receipt and review of your Quarterly Narrative and Financial Reports, due October 31,
2019, you will receive the final quarter's check.
The VALE Board is pleased to assist you in this very worthwhile endeavor. Please contact me
should you have any questions regarding VALE Contract requirements.
Karol Patch
VALE Board Administrator
(970) 400-4748
kpatch(-}a weldgov.com
enclosures
Post Office Box 1167 - 916 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
May 24, 2019
Debbie Calvin
1950 O Street
Greeley,CO 80631
RE: VALE Grant Contract July 1, 2019 through December 31, 2019
Weld County Law Enforcement Victim Services Unit
2018-12 VS Extension
Dear Debbie,
Enclosed is the VALE contract information for the upcoming grant extension July 1, 2019
through December 31, 2019. Please note any Special Conditions listed in number 8 of the
contract.
Unless prior approved was given, the budget, Victim Type Chart, Victim Services Chart and Project
Specific Goals and Objectives will be 50% of the original grant contract. Attached with the VALE
Contract are these documents for review and return:
1. Budget page. Please update the budget page to reflect any staff changes and initial at the
bottom of the page. Return two copies of the budget page.
2. Victim Type Chart and Victim Services Chart. Services for the contract will be
counted at 50% of these charts.
3. Project Specific Goals and Objectives. Goals and Objectives for the contract will be
counted at 50% of the measurable values listed. Please return 2 copies with the contract
and initial at the bottom of each page.
Please note that both copies of the contract with attachments need to be signed and returned to
me which I would appreciate receiving by the beginning of July. After the VALE Board Chair
signs both contracts, one contract with the attachments will be returned for your agency's
records.
Post Office Box 1167 - 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
The first quarter payment for the quarter July 1, 2019 through September 30, 2019 will be made
upon receipt of the signed contracts AND the 4th quarter report (April, May, June 2019) of the
current grant.
Please contact me with any questions.
Sincerely
Kat`ol Patch
VALE Board Administrator
(970) 400-4748
kpatch@co.weld.co.us
enclosures
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: Weld County Sheriffs Office
Grant Number: 2018-12 VS Extension
Project Title: Weld County Law Enforcement Victim Services Unit
Grant Period: July 1, 2019 through December 31, 2019
Amount of Grant Award: $35,819.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit two quarterly Financial Reports by
October 31, 2019 and January 31, 2020. Each quarterly report is cumulative, and the final report
must reflect the financial activities of the entire contract period. Financial Reporting Forms will be
provided by the local VALE Board. Grant recipients are required to use these forms.
4. The grantee agency is required to submit two quarterly Narrative Program Reports by
October 31, 2019and January 31, 2020. These reports must address any special conditions that
are listed in this contract. The final report must be cumulative and reflect the activity of the entire
contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant
recipients are required to use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
6. Grantee agencies will be paid in 2 quarterly installments of $17,909.50. The 1st payment will be
sent in July 2019 after the signed contract and final 2018-19 reports are received, and the 2"
payment after receipt and acceptance of the required quarterly Financial Report and Narrative
Program Report due October 31, 2019.
7. Failure to comply with the reporting requirements may result in the Board's termination of this
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
020/ 9-ar,
Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
8. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for a
specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that
position. The grantee agency must resolve the allocation of funds to the satisfaction of the 19th JD
VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or regular
mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days or more.
Changes in grant funded personnel must be listed on the quarterly financial report under "Employee
Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on agency
letterhead, of any change of an official and/or employee who is listed as a responsible signatory on
this 19th JD VALE grant funded project.
9. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract. or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2019 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such
requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2019 and
will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant and approved by the local VALE Board. Any funds not so expended
including funds lost or diverted to other purposes, shall be repaid to the local VALE fund.
12. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
Page I 2
The grantee agency, -through -the following signatories, -understands and agrees -that -any VALEmonies
received in 2019 as a result of the awarding of the grant application shall be subject to the terms of this
contract.
Project Dire
Signat Date:
Printed Name and Title:
Financial Officer:
Signature:
Printed Name and Title: _Barbara Connolly, Controller
Authorized 0 icial:
Signature:
Printed Name and Title:
VALE Board
Signature:
Printed Name and Title: Ed McCray/Chair of VALE Board
Date:
Date:
Barbara Kirkmeyer, BOCC Chair
JUN 1 0 2019
JUN 1 0 2019
Date: Tr_ 15
• The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the fmancial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project
Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or
city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the
county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office
- district attorney; institution of higher education - president of the institution or chair/dean of the appropriate
department; private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project director
or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such
as bylaws or resolutions) immediately following the signature page.
Page I 3
ao/9-ot/c2.2Ct )
I
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
(Column 2)
Applicants
2017 - 2018
2018 - 2019
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
Job Position/NAME
Director, Debbie Calvin
31,350
'
Director, Debbie Calvin
31350
Staff Specialist, Tonic
Agnew--
11,400
Staff Specialist, I new
11400
Staff specialist
11,400
Staff Specialist Annette Quintana
11400
'
a
Fringe Benefits
17488
Subtotal
71638
Fringe Benefits
17488
EQUIPMENT
EQUIPMENT0
N
Subtotal
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+ / -)
Subtotal _
71638
Subtotal
71638
TOTAL FUNDS: 71638
TOTAL FUNDS REQUESTE8
2,b19
61,6,i,brv:$35gn.bob
0 p18
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.
INDICATE HOW YOU ARE COUNTING SERVICES: (check one box)
X A victim may receive the same type of service more than once (i.e. information) but the type of service
can be counted only once during the grant period. An individual service category cannot exceed the
total number of victims listed in table A.
n A victim may receive the same type of service more than once (i.e. information) and the service is
counted every time during the grant period. An individual service category can exceed the total number
of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
880
Crisis/Counseling intervention (in person)
832
Victim Compensation Assistance
(required)
1270 Follow-up (includes crisis intervention by
phone)
400
Personal Advocacy
0
Therapy
1270
Telephone contact
0 Group Treatment / Support
16
Civil Legal Advocacy/Court
Accompaniment
0 Shelter / Safehouse
0
Forensic Exam
550 Information / Referral (in person)
244
Hospital/Clinic Response
300 Criminal Justice Support /
Advocacy/Court Accompaniment
180
Language Services (interpretation)
0 Emergency Financial Assistance
42
Transportation
0
Emergency Civil Legal Attorney
Assistance
0
Transitional Housing
OTHER (specify)
832
Victim Rights Act Services
**note: the numbers for victim compensation exceed the numbers for Victims
rights act services is due to the ability of secondary victims, in separate
households, qualifying for victim compensation; secondary victims, or family
members of the victims are not provided a VRA pamphlet. Therefore, the
differences in these numbers are the total number of secondary victi s whom we
assisted to apply for victims compensation.
413 2b19
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more qoal with objectives but no more than three additional goals with no more
than three objectives per goal. Objectives must be measurable and specific. Refer to Application
Instructions, use format provided below.
GOAL 2: Support VRA compliance as defined as Law Enforcement responsibilities as well as post
sentencing Weld Jail responsibilities. In accordance with C.R.S. 24-4.1-302.5, the victim advocates
and volunteer victim advocates will provide, or confirm receipt of, Victims' Rights Act information,
resources, referrals, Victims' Compensation information, advocacy, education and crisis support service
to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriff's Office,
and the Dacono, Firestone, Fort Lupton, Frederick, Lochbuie, Hudson and Platteville Police Departments.
2611
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
The Victim Services
Specialists will provide
on scene crisis support
and referral information
to 880 victims of crime
Victims will have a
support system and
resources needed to
begin the process of
healing from the critical
event.
Excel spreadsheet and
CiviCore
July 1, 2018
to June 30,
2019
2
The Victim Services staff
specialists will review reports
provided from each agency on
a daily basis and attempt to
make a minimum of 1270
phone contact and additional
follow up phone calls to victims
of crime. They will also review
the following daily: new
warrants list, and daily calls for
service and ensure all crime
victims are registered in
appropriate notification
system. Additionally, the WC
vsu will receive notification of
any victim who opted in for
post sentencing VRA where a
suspect has been sentenced
to Weld County Jail and
Ensure the victim is registered
for booking and release
notification.
CiviCore to track victim
contact information, VRA
requirements and assign
tasks
Arrest watch and vine
confirmation emails to be
entered into CIVCORE
July 1, 2018
to June 30,
2019
The unit will be able
to identify all victims
of crime, even in the
event that contact
was not made to the
unit at the time of the
incident and provide
services to all crime
victims. VRA victims
who provide written
notice for
notifications post
sentencing will
receive automatic
notifications and the
notifications will be
documented.
3_, n
t,
I
ID
5
GOAL 3: The Victim Services Unit will conduct training and have regular communication with the Law
Enforcement agencies that utilize the unit. Such education shall be focused on the law enforcement
responsibilities as defined in title 24 of the Colorado Revised Statutes and established protocol that
supports such compliance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
On a quarterly basis, the
Director of Victim
Services will make
contact with all 10
agencies served for a
total of a minimum of 40
contacts per year
Identify quality
assurance, challenges
and training needs for
the unit and agency
respectively
Excel sheet indicating dates
of meetings and contact
details
July 01,
2018 -June 30
2019
2
WCSO VSU
representative will
complete 2 ride-
alongs annually with
all 10 agencies served
for a minimum total of
20 ride-alongs for the
year
Maintain dialogue with
patrol officers and
increase awareness of
training issues and
expectations creating
an opportunity for more
effective response to
crime victims
Calendar and email
confirmation
July 01,
2018 -June 30
2019
3
The Director of Victim
Services will offer annual
VRA update training for
all law enforcement
agencies served to
include the Sheriff's
Office patrol, Sheriff's
Office booking and
command staff and all 9
municipalities.
Law enforcement will
be aware of current
legislative changes in
VRA and changes in
protocol to support VRA
compliance.
Command and booking
at the jail will
understand the
responsibilities of the
jail for post sentencing
notifications.
Maintain marketing efforts
for classes and track
attendance numbers for
classes
July 01,
2018 -June 30
2019
GOAL 4:: Ensure there is a minimum of one staff advocate available at all times while utilizing well -
trained volunteers. All direct service providers shall be well versed in the requirements of VRA (see
C.R.S. 24-4.1-302.5). Maintain intentional efforts to ensure victims have access to resources for
safety and health, including making every effort to communicate victim's needs regarding court
orders at first appearance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
The director of Victim
Services will ensure
there is an on call
advocate 365 days a
year.
Victims of crime and
officers will always
have a trained staff
member available for
on scene response or
questions for VRA and
or crisis intervention
Weld VSU google Calendar
and tracking of missed calls
from dispatch that are not
returned within a
reasonable time frame
July 1, 2018 -
June 30 2019
2
Daily, the On duty
staff VA will ensure
attempted outreach to
100% of VRA eligible
victims within the
previous 24 hours.
The victim services
unit will identify less
than 24 VRA eligible
calls in a calendar year
where no advocate
was contacted by law
enforcement
Confirmation and
documentation of VRA
on all cases with
intentional additional
support. Victims will
have access to the
tools we have to assist
in healing and safety.
The court on the
weekends will be aware
of the position of the
victims on cases served
by the WCVSU.
Incident reports, CiviCore
and Excel spreadsheet.
July 1, 2018 -
June 30,
2019
3
All staff advocates and
volunteers will be skill
assessed for VRA and
WCSO VRA protocol
bi-annually. All staff
and trained volunteers
will pass a written
skill assessment at
90% or better twice a
year.
Ensure the training is
effective and the
responders have the
skills and
understanding needed
to perform as an
advocate.
Skill assessment results
saved and documented.
July 1 2018 -
June 30 2019
10. QUALITY ASSURANCE PLAN: Describe the a
roach for evaluating the proje t in resp • nse
to the stated objectives, intended outcomes/impact and data collection.
7
STAFF APPROVALS FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE)
GRANT CONTRACT FOR LAW ENFORCEMENT VICTIM ASSISTANCE PROGRAM
APPR • V : D AS ' • SUBSTANCE:
Elected 0 icial or Department Head
APPROVED AS TO FUNDING:
Con r. er
APPROVED AS TO FORM:
County Attorney
o& /9-- as,9-
�%
'Victim Assistance 5thu
9th JucliciaiDistricc
P O Do,C, 2038
c3reefey, CO 80632-2038
SAY TO THE Weld County Sheriffs Office
ORDER OF
Seventeen Thousand Nine Hundred Nine and 50/100
MEMO
Weld County Sheriffs Office
Deborah Calvin
1950 "O" STREET
GREELEY, CO 80631
Project: Weld County Law Enforcement Victim Services U
WELLS FARGO BANK, N.A.
www.wellsfargo corn
23-7/1020
6963
7/24/2019
**17,909.50
DOLLARS
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