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PO#/OLA#:400001063/331001752
Routing#:18-HA4-XC-00039-ZM0001
IGA OPTION LETTER
Date State Fiscal Year Option Letter No.
7/3/2019 2020 1
Project Code Original Contract#
C 0853-111 (22470) 18HA4XC00039
Vendor Name: WELD COUNTY GOVERNMENT
SUBJECT
Option to unilaterally add phasing to include Design, Construction, Environmental, Utilities, ROW incidentals or
Miscellaneous and to update encumbrance amount(s).
REQUIRED PROVISIONS
In accordance with the terms of the original Agreement 18HA4XC00039 between the State of Colorado,Department
of Transportation and WELD COUNTY GOVERNMENT, the State hereby exercises the option to add a phase that
will include Misc. and to encumber funds for the phase based on changes in funding availability and authorization.
The total encumbrance is now Increased by$6,000,000.00. A new Exhibit C-1 is made part of the original Agreement
and replaces Exhibit C.
The total encumbrance as a result of this option and all previous options and/or amendments is now$6,000,000.00,as
referenced in Exhibit C-1. The total budgeted funds to satisfy services/goods ordered under the Agreement remains
the same:$6,000,000.00 as referenced in Exhibit C-1.
The effective date of this option letter is upon approval of the State Controller or delegate.
APPROVALS
State of Colorado:
J .Polis, or
4413Date: ?/V/9
y: Joshua Laipply,P.E.,Chief Engineer
For: Shoshana M.Lew,Executive Director,Colorado Department of Transportation
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
State Controller
Robert Jaros,CPA,MBA,JD
By: /
Date: -7//V (9
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EXHIBIT C-1 - FUNDING PROVISIONS C 0853-111 (22470)
A. Cost of Work Estimate
The Local Agency has estimated the total cost the Work to be$6,000,000.00,which is to be funded as follows:
1. BUDGETED FUNDS
a. State Funds $6,000,000.00
(100.00%of Costs)
b. Local Agency Matching Funds $0.00
(0.00%of Costs)
TOTAL BUDGETED FUNDS $6,000,000.00
2. ESTIMATED PAYMENT TO LOCAL AGENCY
a. State Funds Budgeted $6,000,000.00
TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $6,000,000.00
3. FOR CDOT ENCUMBRANCE PURPOSES
a. Total Encumbrance Amount $6,000,000.00
b. Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00
Net to be encumbered as follows: $6,000,000.00
Performance Period End Date
WBS Element 22470.10.50 N/A/ N/A Misc. 3020 $6,000,000.00
B. The matching ratio for the federal participating funds for this Work is 100.00%State funds to 0.00%Local
Agency funds, it being understood that such ratio applies only to the$6,000,000.00 total budgeted funds, it
being further understood that all additional costs outside of the 100.00%/0.00%split are borne by the Local
Agency at 100%.If the total cost of performance of the Work is less than$6,000,000.00,then the amounts of
Local Agency and State funds will be decreased in accordance with the funding ratio described herein.
C. The maximum amount payable to the Local Agency under this Contract shall be$6,000,000.00(for CDOT
accounting purposes,the state funds of$6,000,000.00 and the Local Agency matching funds of$0.00 will be
encumbered for a total encumbrance of$6,000,000.00),unless such amount is increased by an appropriate
written modification to this Contract executed before any increased cost is incurred. It is understood and
agreed by the Parties hereto that the total cost of the Work stated hereinbefore is the best estimate available,
based on the design data as approved at the time of execution of this Contract,and that such cost is subject to
revisions(in accord with the procedure in the previous sentence)agreeable to the Parties to bid and award.
The maximum amount payable shall be reduced without amendment when the actual amount of the Local
Agency's awarded contract is less than the budgeted total of the State funds and the Local Agency matching
funds.The maximum amount payable shall be reduced through the execution of an Option Letter as described
in Section 7.B.of this Contract.
Exhibit C-1 -Page 1 of 1
STATE OF COLORADO
DEPARTMENT OF TRANSPORTATION CDOT
Engineering Contract .494.
2829 W. Howard Place, 3rd Floor
Denver, Colorado 80202
(303) 757-9747
August 20, 2019
Mike Bedell
Weld County Public Works
PO Box 758
Greeley, CO 80632-0758
Re: Original Contract No.: 18-HA4-XC-00039
Contract Routing No.: 18-HA4-XC-0003 9-ZM0001
CDOT#: 400001063
Sub Account No.: 22470
Dear Mr. Bedell:
Enclosed for your records on this project please find an original, fully executed and effective copy
of the contract referenced above.
Should you have any questions or require additional assistance regarding this contract document,
please do not hesitate to contact Dale Zachary at (303) 757-9131 or Dale.Zachary@state.co.us.
Should you have any questions regarding the Scope of Work or Notice to Proceed, if applicable,
please contact the contract Project Manager. Thank you.
Sincerely,
&C't'41
Tracie Benton
on behalf of Dale Zachary,
Contract Administrator
Enclosure
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