The URL can be used to link to this page

Browse Search

Home My WebLink About20192337.tiffsz,a�c iDar7r9 MEMORANDUM TO: Esther Gesick, Clerk to the Board June 13, 2019 FROM: Ryan Rose, Chief Information Officer g SUBJECT: Accela, Inc. License Expansion Accela, Inc. provides software to Weld County. The software is used by Public Works, EHS, and Building & Planning departments to manage their daily tasks. The attached agreement between the Board Of County Commissioners and Accela, Inc. is for the expansion of their licenses. The requested amount is $46,265.76 for the additional licenses. The cost was budgeted for in the 2019 budget process. We ask that the BOCC approve the agreement as submitted. 1 eCf Pit,15(1"-r-) /q- /1 /9 STe6oB 2019-2337 F COU MMISS NERS ASS -AD REVIEW PASS -A . UND TITLE: Accela ice se Expansion SPAR MENT: information Technology . 1}-N REQUESTING: Rose CC rid descripti t e problem/issue: E: 6/7/19 Acc la, Ines provides land management software to Weld County. The software is used by the Public Works, Building & Planning, and HIS departments to manage their daily business,. his agreement is to purchase additional licenses due to departmental FEE growth. The requested a ownt is $46,265.76. What options exist fur the oar ? (include consequences, i! s =. pacts, costs, etc ._f optitns): This provider specializes in selling and supporting this software which will be utilized by the Public Works, Building & Planning, and EIIS department to conduct their daily business. eco ° s 4 e atio : This agreement was reviewed by legal and the requested amount was budgeted for in the 2019 project budgeting process.. it is recommended that the BOCC approve the agreement for the above specified amount. Approve Recommend .tlon Sean P. Conway Mike Freeman, Pro -Tern Scott K. James Barbara Kirkrneyer, Chair Steve Moreno Schedule Work Session Other/Comments: K F Fr Seat: Cc: : ec !1 iE7 a elf Steve Moreno Tuesday, June 11, 2019 11:29 AM Karla Ford Scott James Re: Pass -Around - IT Approve Sent from my iPhone On Jun II, 20199 at 11:10 AM, Karla Ford < :f rciew wig vbcom> wrote: Please advise if you approve recommendations ri a Ford X Office Manager, Board of Weld County Commissioners 1150 0 Street, P, G, Box 758, Greeley, Colorado 80632 910.336-7204 a m liford@vveldqoysom www.weldgov.com o0 My working h urs are Mondays' 'hursday 7:00a.m.4:00 port, Friday 7:00a.m. - Noon cima eU01.Jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. if you have received this communication in error, please immediately notify sender by return e-mail and destroy the cornmunicotion. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. <6,7i9 Accela License Expans1ona dt> 4 K ria For From Sent: To: Cc: S. ject: Approve ** Sent from my 'Phone ** Scott James Tuesday, June 11, 2019 3:15 PM Karla Ford Steve Moreno Re: Pass -Around - IT Scott K. James Weld County Commissioner, district 2 11500 Street P,_O, Box 758 Greeleyf.Colorad $0632 970.336.7204 (Office) ;D:11496(Cell) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited On Jun 11, 2019, at 1:10 PM, Karla Ford <k o rd, e! . y,to > wrote: Please advise if you approve recommendation. n a Ford , Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 970.336-7204 ::.tor t recd y -.corn :: ,�_w eld — —, ..—...,..a6. .r.'WX,.Y Xay.� +.....,i,..Y'.W ..'W.�..WI., My working hours are Monday -Thursday 7000a.rn.4 00 p.m. Friday 7a 00a m. - Noon Confidentiality Notice: This electronic transmission anol any attached documents or other writings are intended only for the persona or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure, If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication, Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited, <6.7,19 Accela License Expansion.pdf> CC 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 DE'; FO Proposed by: Lynn Keough Contact Phone: (925) 359-3537 Contact Email: Ikeough@accela.com Quote ID: Q-13490 Valid Through: 06/30/2019 Currency: USD address Information Bill To: Weld County, CO 1150 O Street Greeley, Colorado, 80631 United States Billing Contact: Mary Truslow Billing Phone: 970-400-2518 Billing Email Address: mtruslow@weldgov.com Ship To: 0 Weld County, CO 1150 O Street Greeley, Colorado, 80631 United States services Services Year1 Start Date ? End Date 1 (Mths) Term Unit Price Quantity Total Price Accela named Land users Mgmt User per pack) Lic Packs (Inc! 5 06/27/2019 04/30/2020 $13,194.00 2.00 $26,388.00 Support: Packs Accela (incf 5 named Land users Mgmt User per pack) Lic 06/27/2019 04/30/2020 10 $5,277.60 1.00 $4,455.84 Accela named Mobile users) User Lic Packs (includes 5 06/27/2019 04/30/2020 $13,194.00 1.00 $13,194.00 Support: (includes Accela 5 named Mobile users) User Lic Packs 06/27/2019 04/30/2020 , 10 $2,638.80 1.00 I $2,227.92 Total $46,265.76 Annual Pricing Summ ry Fees Total Price Year 1 $46,265.76 Total $46,265.76 2633 Camino Ramon, Suite 500, San Ramon, CA 94583 f t(925) 659.3200 I (888) 722.2352 J © 2018 Accela, Inc. All rights reserved Additional Terms 1. No additional or conflicting terms or conditions stated in Customer's order documentation, including purchase orders, will be incorporated into or form any part of this Order Form or the governing agreement, and all such terms or conditions will be null. 2. This Order Form is governed by the applicable Accela terms found at https://acceia.box.com/v/AccelaTerms, unless Customer has an effective master agreement executed by Accela for such services as referenced in this Order Form, in which case such master agreement will govern. 3. All Software Licenses, Maintenance, and Subscription purchases are non -cancelable and non-refundable. 4. If this Order Form is executed and/or returned to Accela by Customer after the Order State Date above, Accela may adjust the Order Start Date and Order End Date without increasing the total price based on the date Accela activates the products and provided that the total term length does not change. ACCELA By: e—Oocuslgned by: rL[L —E90O9eC95O52449... (Signature) Mitch Knight (Print Name) Its: VP of Sales (Title) 6/13/2019 Dated: (Month, Day, Year) CUSTOMER By: (Sig ature) Barbara Kirkmeyer (Print Name) Chair, Board of Weld Its: County Commissioners (Title) Dated: JUN 19 2019 (Month, Day, Year) 2633 Camino Ramon, Suite 500, San Ramon, CA 94583 I t(925) 659.3200 I (888) 722.2352 I © 2018 Accela, Inc. All rights reserved 020/9 ,2331 Hello