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Home My WebLink About20194280.tiff PUBLIC WORKS Revenue Changes 550. 000, 000 $45,000. 000 o - - 0 ❑ 2018 S40, 000. 000 " 0 $35,000 . 000 0 ® 2 019 o a $30,000,000 O o N- 0co $25 . 000, 000 - N. u {I o a 0 a a o a cri $20,000,000 - u, a —,— o ° ..._-. a 0 o rn a 0 ,r, o ti a 0 a 0 a OO O 515,000,000 P. O O r O e- :1-) 7n i t v7 n b9 a 4a. in $ 10, 000 , 000 - 0 0 .� 0 a a 0 $5,000,000 - a 1 0 E N; U, te $0 - , rat , - ' - DT!T -T l .y. . . e0 +e �G0 •S`b +05 �+`P� 0N0 �co ,`a 02 a\� G0 ,`a ��Gj �Qi S' �(c\ O4' a� `ate �t be et �� coQ 0c•5 �'e X40 Or (<0 �`�c, cp "3 \. 2019 Revenue Total $ 108 , 690 , 797 ( 2018 $ 109 , 173 , 797 ) Other Taxes Severance Tax $ 11 . 200 , 000 $ 1 , 400 . 000 10 % Fund Balance 1 % $45 , 000 , 000 Federal/State 41 % $ 9 . 460 , 000 9% i Miscellaneous $ 11 , 380 . 797 I 10 % _` Licenses/Permits $ 550 . 000 \_ Highway Users Fee 1 % $ 10 . 700 , 000 Property Taxes 10 % $ 19 . 000 , 000 18 % 2019 -4280 293 Fereco . PUBLIC WORKS 2019 EXPENDITURES Total $ 63 , 369 , 925 Gravel Road Bridge Construction Management $61421 ,943 10% $8,651 ,463 14%-\\Municipalities Maintenance Support $3,373,000 5% $2, 160,094 3% Pavement IIPH......liellikk Trucking $5,820, 185 Mangement $8, 190,725 13% �:_ ��.�,-�_.� Y 9% - Mining $5,972,717 10% (Public Works Adminstration $21 , 5841431 34% $ 111957367 2% in C, r $50,000,000 nicr $45,000:000 D2018 $40,000,000 o2019 r $35,000,000 $30,0001000 C r co $25,000,000 In r 60, $20,0001000 co $ 15,000,000 CO Is- Tr CO co co 0 r LO co r CS) - -CID O CO - _ t* r Lc 06 co t1.1 4 r`'- t`41 •ct cO " c c j $ 10,000,000 .t. to O rs cr A cv nzt0as — (52,- P. Lb2; te) _IN Loa c},-. LO- in iLtg yg 2 2 9 cai, te co N- CCri-$5,000,000 ine 49 ;73. 7097 $0 , , r , , , 1-1-1 i I , I I I Public Works Pavement Municipalities Bridge Gravel Road Maintenance Trucking Mining Adminstration Mangement Construction Management Support 294 SEVEN YEA ' TREND Public Works $ 120 $ 100 $80 no $60 $40 $20 2013 2014 2015 2016 2017 2018 2019 295 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all costs related to Weld County road and bridge construction and maintenance . This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. The resources for 2019 total $ 108 , 690 , 797, which includes a fund balance of $45 , 000 , 000 , in addition to the revenue shown in the budget. Property tax is set at $ 19 , 000 , 000 up $2 , 500 , 000 from 2018 . Specific ownership tax is estimated to be $ 11 , 200 , 000 . Total HUTF will be $ 10 , 700 , 000 , up $50 , 000 from 2018 . Permit revenues are budgeted at $550 , 000 . Motor vehicle registration fees are $365 , 000 , and grazing fees are $500 , 000 due to energy development in the Pawnee Grasslands . Oil and gas revenues are $9 , 500 , 000 . The lease/purchase payment from the Hoekstra Pit is $215 , 797 . There is $200 , 000 from Solid Waste for paving CR 28 , and $ 100 , 000 reimbursement from the Town of .Mead for CR 13 paving . Federal mineral lease revenues are $ 1 , 000 , 000 due to the creation of the Weld County Federal Mineral Lease District. The federal mineral lease revenue will flow through the new district and then Public Works will apply to the district for the funding of projects . In 2019 , the district is funding $ 1 , 000 , 000 in oil and gas haul route projects. PILT is budgeted at $40 , 000 with the Federal Mineral Leasing District funding change . Other revenues from grant project reimbursements total $8 , 920 , 000 . There are Energy Impact Assistance grants of $3 , 600 , 000 with $3 , 000 , 000 for the Tier 2 projects and $600 , 000 for three Tier 1 projects. There are two state grants to finish Bridge 44/33A for $ 100 , 000 and Bridge 68/59A for $50 , 000 . There is one flood project grant for Bridge 53/58A $3 , 770, 000 . There is NFRMPO funding of $ 1 , 000 , 000 , and UFRMPO funding of $400 , 000 . Severance tax is budgeted at $ 1 ,400 , 000 . In accordance with the policy adopted by the Board of County Commissioners in 2010 , the severance tax revenue is budgeted at a five-year leveling average due to the fluctuations of the revenue created by the price and production levels of oil and gas commodities. The budgeted appropriations for Public Works in 2019 total $63 , 369 , 925 down $ 19 ,439 , 001 primarily due the completion of the construction of the Weld Parkway (WCR47 and 49 ) in 2018 . Municipal share back is funded at $3 , 373 , 000 . 2019 salary increases are for step increases due to employees , and a 3. 0 percent cost of living salary adjustment in this budget for a total of $654 , 542 . Other Public Works budget unit is budgeted at $21 , 584 ,431 based on the Capital Improvement Plan (CIP ). Personnel Services are up a total of $254 , 357 for five additional seasonal workers ($205 , 222 ) and $49 , 135 for cost of living for 52 seasonal employees. Purchased Services decreased $25 , 350 ,461 primarily due to the completion of the construction of the Weld Parkway (WCR 47 and 49 ) in 2018 . There is $4 , 700 , 000 for the CR34/CR13 project, and $ 1 , 506 , 654 for the joint project for CR 371SH 52 . $4 , 000 , 000 for CR 29 from SH 15 to CR90 . $3 , 000, 000 is budgeted for the Haul Route Program ( HARP ). For flood related projects there is $2 , 600 , 000 ( FHWA) for Bridge 53/58A Other contract payments are for seeding ($50 , 000 ), low volume roads ($2 , 000 , 000 ), BMP projects ( $ 100 , 000 ), $200 , 00 for the design of the CR 52 connector, $90 , 000 for the Poudre Trail , $250 , 000 for the Master Pollution Prevention Plan , $200 , 000 for Weld Parkway maintenance , and bridge rehabilitation ($275 , 000 ) . Fixed Charges total $920 , 000 for rights-of-way funded at $50 , 000 , and $870 , 000 for a CDOT project for Bridge 44/33A. Trucking is up $350 , 000 to increase the number of weeks the contract trucks will be required to haul . Mining operations increased $2, 497 , 973 for the purchase of surface gravel , and crushing at the Hokestra Pit, and the North Pierce Diversion Channel . Gravel Road Management operations are up $996 , 508 primarily due to dust palliative material costs, the addition of four positions and vehicles to increase road maintenance due to growth and energy traffic. Bridge Construction is up $388 , 394 primarily due to increased tonnage and material costs. Pavement Management is 296 down $ 190 , 188 due to reduced material costs offset by increases for four positions and equipment to create a concrete crew to maintain the Weld Parkway. Other operating budgets for road and bridge maintenance are funded at near the 2018 funding level . With some operational economies to offset some of the inflationary costs the current service level should be able to be maintained with the funding recommended . While the growth in the county's assessed value and economic stimulus of the energy industry in Weld County has been positive, the downside is the county has had to add significant resources to the Public Works budget over the last few years to accommodate heavy hauling traffic, address safety issues, and improve roads impacted by the oil and gas industry' s heavy hauling on county roads due to new exploration . A► five-year Public Works Capital Improvement Plan will continue to be updated annually and will ensure a fair and reasonable determination of project priorities in accordance with the county's overall transportation needs, especially in dealing with the impact of energy development in the County. As oil and gas prices and production stabilize, looking forward to 2019 and beyond , the amount spent on capital projects should also be stable . The 2019 Public Works Capital Improvements Plan is available on the county web site at http : t/www . co . weld . co . us/departments/ public workstindex . html . 297 CONCERNING LOCAL ACCOUNTA : ILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1 - 11U, C. R. S. , 1973, at a public hearing on the budget , Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2019 allocation of highway user tax fund monies and county road and bridge fund are as follows: Gravel Road Management $ 8 ,651 ,463 Maintenance Support 2 ,048,537 TOTAL $ 10,700 , 000 298 CONSTRUCTION BIDDING FOR STATE - FUNDED LOCAL PROJECTS In accordance with Sections 29- 1 -701 through 707, c . R. . , as amended , cities or counties of 30 ,000 persons or more are required to bid projects of over $ 150, 000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects) , and are prohibited from dividing projects into two or more projects to evade provisions of the act . "State-funded public project" means any construction , alteration , repair, demolition , or improvement by any agency of local government of any land , structure , facility, road , highway , bridge , or other public improvement suitable for and intended for use in the promotion of the public health , welfare , or safety and any defined maintenance project which is funded in whole, or in part , from the highway users tax fund and which may be reasonably expected to exceed $ 150 , 000 in the aggregate for any fiscal year. " Defined maintenance project" means any project that involves a significant reconstruction , alteration , or improvement of any existing road , highway , bridge , structure , facility , or other public improvement, including , but not limited to, repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures . "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches , regrading of unsurfaced roads, repainting , replacement of floor coverings , or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2019 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAL/OTHER Road and Bridge construction $ 6 , 421 , 943 $ 0 6 , 421 , 943 Gravel Road Management 8 , 651 , 463 8 , 651 , 463 0 Maintenance Support 2 , 160 , 094 2 , 048 , 537 111 , 557 Trucking 5 , 820 , 185 0 5 , 820 , 185 Mining 5 , 972 , 717 0 5 ,972 , 717 Administration 1 , 195 , 367 0 1 , 195, 367 Pavement Management 8 , 190 , 725 0 8 , 190 , 725 Municipalities 3 , 373 , 000 0 3 , 373 , 000 Public Works: Haul Route Program (HARP) 3 , 000 , 000 0 3 , 000 , 000 Part-time 1 , 892 , 177 0 1 , 892 , 177 Contract 16 , 692 , 254 0 16 , 692 , 254 TOTAL $63 , 369 , 925 $ 10 , 700 , 000 $52 , 669 , 925 Based upon the above allocation , Weld County is not required to competitively bid any service . However, it is anticipated that Weld County will bid out $3, 580, 000 in asphalt purchases and contracts for overlays and reconstruction , chip and seal of $ 1 ,.000 , 000 , and $2 , 860 ,000 in surface gravel for a total of $7 ,440 ,000 in bid projects for 2019 . A major portion of the $ 16 ,692 , 254 may also be contracted , which raises the potential bid project amount to $24 , 132 ,254 . Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget ; therefore, it is not demonstrated in this budget document. 299 PUBLIC WORKS SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final TAXES 2000 90100 4112 CURRENT PROPERTY TAXES 16,500,000 19,000,000 19,000,000 0 2000 90100 4130 SPECIFIC OWNERSHIP TAXES 11 ,400,000 11 ,200,000 11 ,200,000 0 2000 90100 4140 SEVERANCE TAXES 2,000,000 1 ,400,000 1 ,400,000 0 TOTAL TAXES 29,900,000 31 ,600,000 31 ,600,000 0 PERMITS 2000 90100 4221 PERM ITS 500,000 550,000 550,000 0 INTERGOVERNMENTAL 2000 90100 4316 GRAZING ACT 1 , 150,000 500,000 500,000 0 2000 90100 4318 PAYMENT IN LIEU OF TAXES 40,000 40,000 40,000 0 2000 90100 4334 HIGHWAY USER 10,650,000 10,700,000 10, 700,000 0 2000 90100 4338 MOTOR VEHICLE REG 340,000 365,000 365,000 0 2000 90100 4340 GRANTS 14,878,000 8,920,000 8,920,000 0 TOTAL INTERGOVERNMENTAL 27,058,000 20,525,000 20, 525,000 0 MISCELLANEOUS 2000 90100 4640 OIL AND GAS 9,500,000 9,500,000 9, 500,000 0 2000 90100 4680 OTHER 4,215,797 1 ,515, 797 1 , 515,797 0 TOTAL MISCELLANEOUS 13,715,797 11 ,015,797 11 ,015,797 0 TOTAL PUBLIC WORKS 71 ,173,797 63,690,797 63,690,797 0 300 PUBLIC WORKS SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Org Expenditure Function Budget Request Recommend Final 2000 30100 ADMINISTRATION 1 , 186,336 1 ,204,000 1 ,204,000 0 2000 32100 TRUCKING 5,314,305 5,680, 115 5,680, 115 0 2000 32200 GRAVEL ROAD MANAGEMENT 7 ,409,377 8,405,885 8,405,885 0 2000 32300 ROAD AND BRIDGE CONSTRUCTION 5 ,897,604 6,285,998 6,285,998 0 2000 32400 MAINTENANCE SUPPORT 1 ,976,504 2, 116, 318 2, 116, 318 0 2000 32500 OTHER PUBLIC WORKS 46,411 ,435 21 , 584,431 21 , 584,431 0 2000 32600 MINING 3,395,515 5,974,436 5,974,436 0 2000 32700 PAVEMENT MANAGEMENT 8,287,388 8,091 ,200 8,091 ,200 0 2000 56200 CITIES AND TOWNS 2 ,930,462 3, 373,000 3, 373,000 0 2000 99999 SALARY CONTINGENCY 0 654, 542 654, 542 0 TOTAL PUBLIC WORKS 82,808,926 63,369,925 63,369,925 0 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Summary - - All Departments - - Fund 2000 DEPARTMENT DESCRIPTION : See individual units. RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 12 , 930 ,261 $ 14 , 038 , 755 $ 15 , 531 ,234 $ 15 , 531 ,234 Supplies 8 , 145 , 972 11 , 698 , 457 15 , 684 , 631 15 , 684 , 631 Purchased Services 43 , 264 , 938 56 , 375 , 814 31 , 189 , 060 31 , 189 , 060 Fixed Charges 3 , 168 , 666 695 , 900 965 , 000 965 , 000 Contra Expense 0 0 0 0 Capital 220 , 572 0 0 0 Gross County Cost $ 67 , 730 , 409 $ 82 , 808 , 926 $ 63 , 369 , 925 $ 63 , 369 , 925 Revenue/Fund Bal . 51 , 244 , 426 66 , 308 , 926 44 , 369 , 925 44 , 369 , 925 Net County Cost $ 16 ,485 , 983 $ 16, 500 , 000 $ 19 , 000 , 000 $ 19 , 000 , 000 Budgeted Positions 152 153 161 161 SUMMARY OF CHANGES : See individual units. FINANCE/ADMINISTRATION RECOMMENDATION : See individual units. BOARD ACTION : See individual units. 302 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Administration - - 2000-30100 DEPARTMENT DESCRIPTION : Directs the activities of Public Works , as necessary ; coordinates complaints; and maintains cost accounting records on projects. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 780 , 027 $ 933 , 825 $ 933 , 825 $ 933 , 825 Supplies 90 , 811 88 , 000 113 , 000 113 , 000 Purchased Services 131 , 913 164 ,511 157 , 175 157 , 175 Fixed Charges -2 , 190 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1 , 000, 561 $ 1 , 186 , 336 $ 1 , 204, 000 $ 1 ,204 , 000 Revenue 0 0 0 0 Net County Cost $ 1 , 000 , 561 $ 1 , 186 , 336 $ 1 , 204, 000 $ 1 ,204 , 000 Budgeted Positions 8 g 9 9 SUMMARY OF CHANGES : Supplies increased by $25 , 000 as Other Operating Supplies was increased to replenish vehicle first aid kits and for the purchase of diesel exhaust fluid for all Public Works divisions. Purchased Services decreased a total of $7 , 336 based on the following : Other Purchased Services increased $5 , 764 to pay for weather forecasting services; Phones increased $3 , 000 based on historic costs and additional employees ; Medical Services decreased $6 , 000 as the number of required drug tests by the Federal Motor Carrier has been reduced ; Vehicle Expense increased $3 ,400 based on historic costs and vehicle costs of the Deputy Director; Repair and Maintenance Equipment decreased $ 13 , 500 as radio purchases and accessories are handled in-house . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 303 ADMINISTRATION ( CONTINUED ) 2000 - 30100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Perform administrative duties with less than 1 % error 95% 95% 95% Efficiency Measures FTE 's per 10 , 000/capita . 297 . 279 . 276 Per capita cost ( county support) $3 .28 $3 . 76 $3 . 70 Goal TPW1 : Provide effective and efficient administrative and managerial support and supervision to the Public Works Department. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S) TPWI - 1 : Perform duties with less than 1 % errors, Yes Yes Yes Accurately 95% of the time monitor and report activities of the department 304 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Trucking - - 2000-32100 DEPARTMENT DESCRIPTION : Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads , aggregate pits , stockpile sites , and capital improvement projects with 33 full time employees, 31 assigned truck tractors and 37 trailers , 4 loaders and 3 dump trucks . This department is responsible for organizing and supervising the County Community Service Work Program and operational supervision and management of the trucking contract. RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 , 510 , 680 $ 2 , 553 , 736 $ 2 , 568 , 736 $ 2, 568 , 736 Supplies 1 , 547 7 , 000 7 , 000 7 , 000 Purchased Services 2 , 313 , 055 2 , 753 , 569 3 , 104 , 379 3 , 104 , 379 Fixed Charges - 1 , 095 0 0 0 Capital 0 0 0 0 Gross County Cost $ 4 , 824 , 187 $ 5 , 314 , 305 $ 5 , 680 , 115 $ 5, 680 , 115 Revenue 0 0 0 0 Net County Cost $ 4, 824 , 187 $ 5 , 314 , 305 $ 5 , 680 , 115 $ 5, 680 , 115 Budgeted Positions 33 33 33 33 SUMMARY OF CHANGES : Personnel Services increased $ 15 , 000 due to anticipated overtime . Purchased Services increased a total of $350 , 810 due to an increase of $810 in Utilities for port- o-let service fees, and an increase in Contract Payments of $350 , 000 due to the increased number of weeks the contract trucks will be required to haul material . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 305 TRUCKING ( CONTINUED ) 2000 - 32100 PERFORMANCE MEASURES ,ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Surface Gravel Transported 207 , 61 216 , 482 314 , 717 Tons of All Material Transported 505 , 649 520 , 818 543 , 887 Efficiency Measures FTE 's per 10 , 000/capita 1 . 08 1 . 04 1 . 01 Per capita cost ( county support) $ 18 . 64 $ 18 . 01 $ 17 . 43 Goal TPW2 : Perform transportation of materials for maintenance and construction projects by delivering the quantities required within the time frames requested and by surpassin past efficiencies. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S) TPW2- 1 : Operate 95% of the time operate within established Yes Yes Yes within budget budget guidelines; emergencies, e .g. limits weather, etc . excepted TPW2-2 : 100% of scheduled gravel plan 90% 100% 100% Complete annual accomplished annually gravel plan TPW2-3 : 98% of service calls responded to within 100% 100% 100% Respond to calls 24 hours for service within one working day 306 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Gravel Road Management - 2000-32200 DEPARTMENT DESCRIPTION : Fleet of 42 motor graders , 9 water tankers, 4 rollers, 2 reclaimers, 29 grader zones , 20 satellite Public Works facilities , and four fugitive dust/roving maintenance teams responsible for the upkeep of gravel roads in Weld County (approximately 2 , 500 miles). RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3 , 552 ,236 $ 3 , 678 , 804 $ 3 , 948 , 506 $ 3 , 948 , 506 Supplies 1 , 565 ,256 1 , 719 , 650 2 , 095 , 900 2 , 095 , 900 Purchased Services 2 , 076 , 621 2 , 010 , 923 2 , 361 , 479 2 , 361 ,479 Fixed Charges - 1 , 095 0 0 0 Capital p p 0 0 Gross County Cost $ 7 , 193 , 018 $ 7 , 409 , 377 $ 8 ,405 , 885 $ 8 , 405 , 885 Revenue 0 0 0 0 Net County Cost $ 7 , 193 , 018 $ 7 , 409 , 377 $ 8 ,405 , 885 $ 8 , 405 , 885 Budgeted Positions 47 47 51 51 SUMMARY OF CHANGES : Personnel Services increased a total of $269 , 702 due to the addition of four Service Workers for increased road maintenance . Supplies increased a total of $376 , 250 as Uniforms & Clothing was increased $ 1 , 000 for outerwear and safety boot reimbursements for seasonal employees and Other Operating Supplies increased $375 , 250 due to an increase in gallons needed for both dust palliative and experimental chemicals for roadways . Purchased Services increased a total of $350 , 556 due to the following : Utilities increased $21 , 910 based on historical utility costs for the grader stations ; Other Professional Services was added in the amount of $50 , 000 for gravel road testing/deflection ; Vehicle Expenses increased $269 , 646 based in part on historical costs and for truck washing fees; Machinery and Equipment Rental increased $9 , 000 for the rent of one roller. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Additional staffing is necessary to keep up with the road maintenance due to growth and energy haul routes . BOARD ACTION : 307 GRAVEL ROAD MANAGEMENT ( CONTINUED ) 2000 - 32200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles of Topical Application 137 150 165 Miles of Full Depth Application 64 65 75 Miles of Road Rehabilitation 35 35 38 Miles of Gravel Replenished 388 475 450 Lane Miles of Gravel Roads Maintained 120 , 682 111 , 800 111 , 850 Lane Miles of Snow Removed on Gravel 74 , 662 88 , 000 85 , 000 Roads Efficiency Measures FTE 's per 10 , 000/capita 1 . 67 1 . 61 1 . 56 Per capita cost ( county support) $27 . 59 $26 . 65 $25 . 80 Goal TPW3 : Provide regularly scheduled maintenance of all HUTF roads, continuous improvement of road conditions, and opening all non-paved roads within 72 hours after a snow event DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S) TPW3 - 1 : Perform 90% of surface maintenance schedule Yes Yes Yes surface accomplished annually maintenance on gravel roads TPW3 -2 : Perform 100% of HUTF roads receive annual Yes Yes Yes HUTF surface surface maintenance maintenance TPW3 -3 : 98% of service calls responded to within Yes Yes Yes Respond to calls one working day for service within one working day 308 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Bridge Construction - - 2000-32300 DEPARTMENT DESCRIPTION : This unit consists of 30 full time employees and 11 seasonal positions, with over $5 million of reportable equipment. It is organized as a Bridge section , Construction section , and Drainage section which perform a variety of tasks in those areas. This unit also supports snow and ice control and conducts tree removal on county rights-of-way. RESOURCES ACTUAL BUDGETED REQUESTED REQUESTED LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 , 407, 865 $ 2 , 496 ,488 $ 2 , 510 , 488 $ 2 , 510 ,488 Supplies 1 , 865 , 530 2 , 396 , 946 2 , 760 , 530 2 , 760 , 530 Purchased Services 761 , 003 959 , 170 969 , 980 969 , 980 Fixed Charges 1 , 945 45 , 000 45 , 000 45 , 000 Capital 0 0 0 0 Gross County Cost $ 5 , 036 , 343 $ 5 , 897 , 604 $ 6 ,285 , 998 $ 6 , 285 , 998 Revenue 3 , 064 0 0 0 Net County Cost $ 5 , 033, 279 $ 5 , 897 , 604 $ 6 ,285 , 998 $ 6 , 285 , 998 Budgeted Positions 30 30 30 30 SUMMARY OF CHANGES : Personnel Services increased $ 14 , 000 for anticipated overtime . Supplies increased a total of $363 , 584 due to the following : Road Construction Supplies increased $303 , 000 for increased tonnages for both Class 6 material and bulk cement purchases; Other Operating Supplies increased $32 , 320 for increased purchases of washed rock and shot rock , and for the purchase of a tracking pad to keep debris off asphalt roads during gravel road construction ; Cost of Goods Sold increased $28 ,264 based on anticipated costs for cattleguards. u a rd s. Purchased Services increased a total of $ 10 , 810 as Utilities increased $810 for port-o-let service fees; Other Professional Services increased $ 10 , 000 for engineering review fees charged by Farmer's Reservoir and Irrigation when crossing their irrigation ditches . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 309 BRIDGE CONSTRUCTION ( CONTINUED ) 2000 - 32300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs16 . 3 15 16 Miles of Road Construction Completed Bridge Projects Completed 11 9 10 Culverts Replaced 103 80 90 Efficiency Measures FTE 's per 10 , 000/capita 0 . 98 0 . 9 0 . 92 Per capita cost ( county support) X20 . 03 $ 19 . 93 $ 19 . 29 p � Y GoalTPW4 : Perform the construction, repair, and replacement of County Road and Bridge infrastructure projects by staying within the scope, within the budget, and on time. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATORS) TPW4- 1 : 80% of construction projects completed 90% 100% 85% Complete all within established timelines projects as scheduled TPW4-2 : Less than 10% restricted bridges, 100% 100% 100% 100% Maintain bridge of critical repair of bridges completed system within one year of discovery TPW4-3 : 100% of culvert replace/repairs Yes Yes Yes Complete all completed ahead of scheduled road scheduled culvert projects replacements TPW4-4 : Respond 98% of service calls responded to within 93% 94% 98% to calls for service one working day within one working day 310 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Maintenance Support - - 2000-32400 DEPARTMENT DESCRIPTION : Performs all traffic control maintenance , management of signs, barricades , construction project signing , and roadway striping county-wide . The unit conducts routine and sustained snow removal operations as needed . RESOURCES A►CTUA►L BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 817 , 387 $ 838 , 041 $ 838 , 041 $ 838 , 041 Supplies 481 , 631 936 , 510 1 , 008 , 377 1 , 008 , 377 Purchased Services 139 , 135 201 , 953 269 , 900 269 , 900 Fixed Charges - 1 , 095 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1 , 437, 058 $ 1 , 976 , 504 $ 2 , 116 , 318 $ 2 , 116 , 318 Revenue 0 0 0 0 Net County Cost $ 1 ,437 , 058 $ 1 , 976 , 504 $ 2 , 116 , 318 $ 2 , 116 , 318 Budgeted Positions 10 10 10 10 SUMMARY OF CHANGES : Supplies increased a total of $71 , 867 as Small Items of Equipment increased $900 based on anticipated needs; Road Construction Supplies increased $8 ,250 for anticipated cost increases for sand , ice slicer and liquid deicer for snow and ice control ; Cost of Goods Sold increased $62 , 717 for materials needed to fabricate blinking stop signs for the Weld County Parkway, Weld County Road 47 Corridor, and Weld County Road 49 . Purchased Services increased a total of $67 , 947 as Contract Payments was increased $50 , 000 for contract sign maintenance needs for the Weld County Parkway , Weld County Road 47 Corridor, and Weld County Road 49 ; Vehicle Expense increased $ 17 , 947 based on repair costs and anticipated fuel usage . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 311 MAINTENANCE SUPPORT ( CONTINUED ) 2000 - 32400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Stop Signs Repaired 533 624 625 Miles of Pavement Striped 723 727 729 Scheduled Construction Closures 107 105 105 Efficiency Measures FTE 's per 10 , 000/capita 0 . 328 0 . 317 0 . 307 Per capita cost ( countysupport) 8 . 9 $6 . ? 1 $0 . 0 p Goal TPW5 : Maintain traffic control devices on County roads and bridges. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S) TPW5 - 1 : 98% of service calls will be responded to 100% 100% 100% Respond to service within one working day calls within one working day TPW5 -2 : Respond within one working day after 100% 100% 100% Respond to notice 100% of the time missing stop signs TPW5 -3 : Replace Replace warning, advisory, and 100% 100% 100% warning advisory regulatory signs within 10 working days and regulatory 100% of the time signs TPW5 -4 : 100% 100% 100% Schedule road line 100% of all new or improved hard painting surface to be painted Centerline 100% of centerline completed annually Shoulder line 50% shoulder lines painted annually 312 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Other Public Works - - 2000-32500 DEPARTMENT DESCRIPTION : Reserve/Temporary employees for seasonal work. Contract payments for bridge grants and road construction projects are included in this budget unit. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 993 , 616 $ 1 , 637 , 820 $ 1 , 892 , 177 $ 1 , 892 , 177 Supplies 0 0 0 0 Purchased Services 31 , 691 , 698 44 , 122 , 715 18 , 772 , 254 18 , 772 , 254 Fixed Charges 3 , 1 73 , 291 650 , 900 920 ,000 920 , 000 Capital 210 , 702 0 0 0 Gross County Cost $ 36 , 069 , 307 $ 46 ,411 , 435 $ 21 , 584 ,431 $ 21 , 584 , 431 Revenue 0 0 0 0 Net County Cost $ 36 , 069 , 307 $ 46 ,411 , 435 $ 21 , 584 , 431 $ 21 , 584 , 431 Budgeted Positions n/a n/a n/a n/a SUMMARY OF CHANGES : Other Public Works budget unit is budgeted at $21 , 584 , 431 based on the Capital Improvement Plan ( CIP ). Personnel Services are up a total of $254 , 357 for five additional seasonal workers ($205 ,222 ) and $49 , 135 for cost of living for 52 seasonal employees. Purchased Services decreased $25 , 350 ,461 primarily due to the completion of the construction of the Weld Parkway (WCR 47 and 49 ) in 2018 . There is $4 , 700 , 000 for the CR34/CR13 project, and $ 1 , 506 , 654 for the joint project for CR 37/SH 52 . $4 , 000 , 000 for CR 29 from SH 15 to CR90 . $3 , 000 , 000 is budgeted for the Haul Route Program ( HARP ). For flood related projects there is $2 , 600 , 000 ( FHWA) for Bridge 53158A. Other contract payments are for seeding ($50 , 000 ), low volume roads ($2 , 000 , 000 ), BMP projects ($ 100 , 000 ), $200 , 00 for the design of the CR 52 connector, $90 , 000 for the Poudre Trail , $250 , 000 for the Master Pollution Prevention Plan , $200 , 000 for Weld Parkway maintenance , and bridge rehabilitation ($275 , 000 ). Fixed Charges total $920 , 000 for rights-of-way funded at $50 , 000 , and $870 , 000 for a CDOT project for Bridge 44/33k FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 313 OTHER PUBLIC WORKS ( CONTINUED ) 2000 - 32500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 7 7 7 Efficiency Measures FTE's per 10 , 000/capita 0 0 0 Per capita cost (county support) $ 118 .42 $ 147 . 20 $66 . 25 314 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Mining - - 2000-32600 DEPARTMENT DESCRIPTION : Responsible for mining , crushing , and screening of gravel in county-owned quarries . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 483 , 565 $ 495 ,477 $ 503 , 227 $ 503 ,227 Supplies 992 , 281 2 , 576 , 601 5 , 076 , 074 5 , 076 , 074 Purchased Services 276 , 798 323 ,437 395 , 135 395 , 135 Fixed Charges o 0 0 0 Capital 0 p 0 p Gross County Cost $ 1 , 752, 644 $ 3 , 395 , 515 $ 5 , 974 , 436 $ 5 , 974 ,436 Revenue 0 0 0 0 Net County Cost $ 1 , 752 , 644 $ 3 , 395 , 515 $ 5 , 974 , 436 $ 5 , 974 ,436 Budgeted Positions 7 7 7 7 SUMMARY OF CHANGES : Personnel Services increased $7 , 750 for anticipated overtime . Supplies increased a total of $2 , 499 ,473 as Road Construction Supplies increased $2 ,497 , 973 for the purchase of surface gravel , crushing at the Hokestra Pit, and the North Pierce Diversion Channel . Other Operating Supplies increased $ 1 , 500 based on historical costs and anticipated needs for 2019 . Purchased Services increased a total of $71 , 698 as Utilities increased $410 for port-o-let service fees ; Vehicle Expense increased $61 ,288 based on historic costs and anticipated fuel usage ; Machinery and Equipment Rental increased $ 10 , 000 for crane rental costs to perform liner changes at the gravel pits. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 315 MINING ( CONTINUED ) 2000 - 32600 PERFORMANCE MEASURES ,ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Pit Run Material Processed 108 , 840 242 , 379 249 , 650 Tons of Road Base Produced 76 , 880 195 , 442 201 , 305 Efficiency Measures FTE 's per 10 , 000/capita .229 . 222 . 214 Per capita cost ( county support) $ 19 . 61 $ 18 . 94 $ 18 . 34 Goal TPW6: Perform the production of aggregate materials, reclamation activities, and safety measures. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S) TPW6- 1 : Produce 100% of the aggregate material Yes Yes Yes Complete annual required for road maintenance and production construction projects annually requirements TPW6-2 : Complete all mine reclamation' s within Yes Yes Yes Complete the timelines set by the Colorado reclamation Division of Reclamation Mine Safety activities within (DBMS) required timeline TPW6-2 : All 100% of Mining Division employees Yes Yes Yes employees current current with new miner or refresher with MSH.A. training annually safety requirements 316 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Pavement Management -- 2000-32700 DEPARTMENT DESCRIPTION : Performs paved road maintenance involving asphalt patching , potholes, and paving operations . Responsible for pavement testing , concrete curb and gutter, crack fill , seal coat, and gravel shoulder improvements, as well as snow removal operation as needed . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1 , 384 885 $ 1 , 404 , 564 $ 1 , 681 , 692 $ 1 , 681 , 692 Supplies 3 , 148 , 916 3 , 973 , 750 4 , 623 , 750 4 , 623 , 750 Purchased Services 3 , 086 , 259 2 , 909 , 074 1 , 785 , 758 1 , 785 , 758 Fixed Charges - 1 , 095 0 0 0 Capital 9 , 870 Gross County Cost $ 7 , 628, 835 $ 8 , 287 , 388 $ 8 , 091 , 200 $ 8 , 091 , 200 Revenue 0 0 0 0 Net County Cost $ 7 , 628 , 835 $ 8 , 287 , 388 $ 8 , 091 , 200 $ 8 , 091 , 200 Budgeted Positions 17 17 21 21 SUMMARY OF CHANGES : Personnel Services increased a total of $277 , 128 for one additional Lead Worker and three Service Workers . Supplies increased a total of $650 , 000 as Road Construction Supplies was increased $630 , 000 for concrete for curb & gutter in subdivisions, crack filler material , and chip seal oil purchases which were moved from Line Item 6373 as these are material-type purchases . Other Operating Supplies increased $20 , 000 for supplies needed for the new concrete crew . Purchased Services decreased a total of $ 1 , 123 , 316 based on the following : Utilities increased $910 for port-o-let service fees; Contract Payments decreased $ 1 , 180 , 000 as concrete for curb and gutter in subdivisions, crack filler material , and chip seal oil purchases were moved to Road Construction Supplies. Vehicle Expense increased $45 , 774 based on anticipated fuel usage ; Machinery and Equipment Rental increased $ 10 , 000 for rental items for the new concrete crew. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Additional positions are necessary for the new concrete crew to maintain the Weld Parkway. BOARD ACTION : 317 PAVEMENT MANAGEMENT ( CONTINUED ) 2000 - 32700 PERFORMANCE MEASURES ,ACTUAL ESTIMATED PROJ ECTED Work Outputs Miles of Paving 32 39 . 85 30 Miles of Milling 23 .25 22 . 9 22 Miles of Chip Seal 46 . 55 40 . 30 50 Miles of Crack Seal 83 .25 75 75 Miles of Sand & Slurry Seal 30 30 30 Efficiency Measures FTE 's per 10 , 000/capita . 689 . 666 . 644 Per capita cost ( county support) $26 . 56 $25 . 66 $24 . 83 Goal TPW7 : Provide pavement management to include pavement testing, paving, patching, crack sealing, and sweeping. Contract administration of concrete curb and gutter, seal coat, aggregate, and other contracted services as assigned. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMAN CE INDICATORS) TPW7- 1 : 100% of all new pavement, maintenance 100% 100% 100% Complete all pavement, and milling operation schedules scheduled paving completed annually and milling operations TPW7-2 : 100% of all contracted services to be 100% 100% 100% Complete all of the completed annually contracted sand sealing operations TPW7-3 : Maintain the following standards for paved 67%G 70%G 70%G Assure paved roads roads : 32 . 75%F 30%F 30%F are maintained and 70% good .25%P . 0%P . 0%P evaluated in 25% fair accordance with 5% poor established GASB standards and reporting requirements TPW7-4 : 98% of service calls responded to within one 84% 98% 98% Respond to calls for working day service within one working day 318 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER : Grants-In-Aid to Cities and Towns - - 2000-56200 DEPARTMENT DESCRIPTION : In accordance with Section 43-2-202 , C . R. S . , 1973 , 50 percent of the mill levy collected by the County on assessed values within incorporated municipalities to maintain county roads is paid to municipalities . RESOURCES A►CTUA►L BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 2 , 788 , 456 2 , 930 , 462 3 , 373 , 000 3 , 373, 000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2 , 788 ,456 $ 2 , 930 , 462 $ 3 , 373 , 000 $ 3 , 373 , 000 Revenue 0 0 0 0 Net County Cost $ 2 , 788 ,456 $ 2 , 930 , 462 $ 3 , 373 , 000 $ 3 , 373 , 000 Budgeted Positions n/a nra n!a nla SUMMARY OF CHANGES : Budget is based upon the final assessed value of the municipalities with the 2019 mill levy applied . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 319 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER : Non-Departmental Revenue - - 2000-90100 DEPARTMENT DESCRIPTION : Revenue generated by Public Works Fund . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue/Fund $ 51 , 244 ,426 $ 66 , 308 , 926 $ 44 , 669 , 925 $ 44 , 669 , 925 Balance Net County Cost $ 16 , 485 , 983 $ 16 , 500 , 000 $ 19 , 000 , 000 $ 19 , 000 , 000 Budgeted Positions n/a n/a n/a n/a SUMMARY OF CHANGES : The resources for 2019 total $ 108 , 690 , 797 which includes a fund balance of $45, 000 , 000 , in addition to the revenue shown in the budget. Property tax is set at $ 19 , 000 , 000 up $2 , 500 , 000 from 2018 . Specific ownership tax is estimated to be $ 11 , 200 , 000 . Total HUTF will be $ 10 , 700 , 000 , up $50 , 000 from 2018 . Permit revenues are budgeted at $550 , 000 . Motor vehicle registration fees are $365 , 000 , and grazing fees are $500 , 000 due to energy development in the Pawnee Grasslands . Oil and gas revenues are $9 , 500 , 000 . The lease/purchase payment from the Hoekstra Pit is $215 , 797 . There is $200 , 000 from Solid Waste for paving CR 28 , and $ 100 , 000 reimbursement from the Town of Mead for CR 13 paving . Federal mineral lease revenues are $ 1 , 000 , 000 due to the creation of the Weld County Federal Mineral Lease District. The federal mineral lease revenue will flow through the new district and then Public Works will apply to the district for the funding of projects . In 2019 , the district is funding $ 1 , 000 , 000 in oil and gas haul route projects. PILT is budgeted at $40 , 000 with the Federal Mineral Leasing District funding change . Other revenues from project reimbursements total $8 , 920 , 000 . There are Energy Impact Assistance grants of $3 , 600 , 000 with $3 , 000 , 000 for the Tier 2 projects and $600 , 000 for three Tier 1 projects. There is two state grants to finish Bridge 44/33A for $ 100 , 000 and Bridge 68/59A for $50 , 000 . There is one flood project grant for Bridge 53/58A ($3 , 770 , 000 ). There is NFRMPO funding of $ 1 , 000 , 000 , and UFRMPO funding of $400 , 000 . Severance tax is budgeted at $ 1 ,400 , 000 . In accordance with the policy adopted by the Board of County Commissioners in 2010 , the severance tax revenue is budgeted at a five year leveling average due to the fluctuations of the revenue created by the price and production levels of oil and gas commodities . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 320 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER : Contingency - - 2000-99999 DEPARTMENT DESCRIPTION : Funds to cover recommended salary increase amounts. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 654 , 542 $ 654 , 542 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 654 , 542 $ 654 , 542 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 654 , 542 $ 654 , 542 , Budgeted Positions nIa l n/a n!a nIa SUMMARY OF CHANGES : Budget reflects a 15% percent decrease in health insurance costs . 2019 salary increases are a policy issue for the Board , but there are funds for step increases due employees in 2019 and a 3 . 0 percent salary cost-of living amount included in this budget. There are no other benefit changes. FINANCE/ADMINISTRATION RECOMMENDATION : Salary adjustment amount is a Board policy issue . BOARD ACTION : 321 ' t., t \ 18617 SITE rifel)‘ 1€-cou ,r_Ner Y -� 322 SOCIAL SERVICES Revenue Changes a $35,000,000 Let $30,000,000 102018 ti 2019 $25,000,000 $20,000,000 co Lrt`n $15,000,000 tic mtc r 475, r 4ii $10,000,000 0 c 8 a $5,000,000 o {'q $0 I I Property taxes Federal/State Fund Balance 2019 Revenue Total $46 , 487 , 236 ( Fund Balance $2 , 500 , 000 ° Property taxes $ 12 , 366 , 557 27% Federal/State $31 , 686 , 679 68% 323 SOCIAL SERVICES 2019 Expenditures Total $43 ,480 , 800 2018 $43 , 935 , 653 ) Child Welfare Core Services $ 17, 340 , 000 40% LEAP $2 , 000 0% $1 , 625, 000 4% r I Administration TANF $3 , 512, 000 -�` -- �,-, $14 ,460 , 000 33% 8% i . - :_T -- _ AND $130, 000 0% Am -- ii IIIV I Miscellaneous $367 , 000 1 % Child Support Adult Protection p $740, 000 2% Admin $3 , 714 , 700 8% Day Care $ 1 , 590 , 100 4% - Expenditure Changes $20 , 000 , 000 8 0 Q -0 a : $ 18, 000 , 000 - N. R 02019 0 Q 0 $ 10, 000 , 000 - ■2018 S s d. RI X14 , 000 , 000 - 12 , 000 , 000 $ 10 , 000 , 000 — 8, 000 , 000 $ 0, 000 , 000 -- 8 e 0 U) . 06 e6 c6 $4 , 000 , 000 tic' i § 8 4 c V. 0 0 0 e G� 0 $ 2 , 000 , 0000 00 o o 0 0 0 "' o o a W N 11 ri . i____ , ,.. Efi to to 0 ri 1 I I 1 I I <, + . e fre vg 5;:ok el de do occ‘ -‘4 -.) o I , S� 'des °{` ` � ci C�° et � *; ct 324 SEVEN YEAR TREND Social Services $45 $40 • $35 $30 u� � $25 J $20 I $ 15 $ 10 $5 2013 2014 2015 2016 2017 2018 2019 325 SOCIAL SERVICES FUND SUMMARY The Weld County Department of Human Services continues to adapt to the Legislative and Programmatic changes imposed on us from state and Federal levels . The funding for additional caseworkers, originally funded through SB 15-242 continues into Fiscal Year 2018- 19 , providing Weld County with funding for three additional positions, enabling the Department to assess and meet the needs of the community in a more deliberate and thorough manner. Concerns have been raised , both by counties and by the state of Colorado , as to the long-term sustainability of these activities, once the IV-E Waiver period is completed . The passage of the Family First Act provides a framework which may allow us to continue the creative practices we have implemented in recent years, without jeopardizing funding . The passage of SB 18-254 provides both opportunities and challenges in funding Child Welfare activities . Weld County is taking an active role in mitigating the challenges associated with the substantial increases in provider reimbursement that may result from the bill , while taking full advantage of the flexibility and emphasis on permanency included in the bill . Likewise , HB 18- 1335 fundamentally transforms the way Low-Income Child Care services are authorized and funded . Weld County will continue to avail itself of all available resources to ensure that high quality care is available and affordable to families, as we both recruit new providers and encourage development of existing providers in the community. The total social Services Fund budget is $43 , 480 , 800 . The programs are funded by property tax of $ 12 , 300 , 557 , state and federal funds of $81 , 686 , 679 , and the potential increase of fund balance of $ 506 , 486 to cover both anticipated and unanticipated cost overruns . The State of Colorado has recently adjusted its Broad -based Categorical Eligibility requirements for the Supplemental Nutrition Assistance Program (SNAP) from 130% to 200% of the Federal Poverty Level . We are anticipating significant increases in both the benefits paid out to families and the workload required of county eligibility staff, as a result. Likewise, the state recently approved a 10% increase in the monthly Basic Cash Assistance benefit payments to recipients under the Temporary Assistance for Needy Families (TA►NF) Program . This increase in expenditures, combined with the existing pressures of providing supportive funding for Child Welfare activities could mean a significant drain on the County TANF Reserves we have accumulated in the past few years . We will be watching this closely in order to adjust our usage of these funds for other purposes, such as supportive services and funding of Child Care activities, in order to avoid full depletion of the Reserve balance . Approximately 25% of Weld County residents are now enrolled in Medicaid . The Department's focus on Prevention and Early Intervention continues and has resulted in a more inter-divisional approach to evaluating , meeting , and funding the needs of clients. The addition of a Family Resource Supervisor position will enable the Family Resource Division to better organize its staffing structure and service delivery processes to better meet the needs of the community . 326 SOCIAL SERVICES FUND ESTIMATED REVENUE 2019 FEDERAL AND STATE COUNTY TOTAL County Administration $ 9 ,460 , 000 $ 5 , 000 , 000 $ 14 ,460 , 000 Other Programs 300, 000 61 , 000 361 , 000 Non-Program Revenue 0 - 170 , 000 - 170 , 000 Child Support Administration 2 , 750 , 000 964 , 700 3 , 714 , 700 TANF-Colorado Works 2 , 026 , 917 1 ,485 , 083 3 , 512 , 000 Aid to the Needy Disabled 0 130 , 000 130 , 000 Child Care 952 , 700 637 , 400 1 , 590 , 100 Old Age Pension 149 , 000 7 , 000 156 , 000 Child Welfare 13 , 800 , 000 3 , 540 , 000 17 , 340 , 000 Core Services 1 , 000 , 000 625 , 000 1 , 625 , 000 Adult Protective Services 610 , 000 130 , 000 740 , 000 LEAP 1 , 000 0 1 , 000 General Assistance _ 0 21 , 000 _ 21 , 000 Sub-Total $ 31 , 049 , 617 $ 12 , 431 , 183 $ 43 , 480 , 800 Federal/State Reimbursement $ 31 , 049 , 617 Claims Collection Incentives 300 , 000 TANF Adjustment 337 , 062 Usage of Deferred Revenues 0 Sub-Total Revenue $ 31 , 686 , 679 Potential Fund Balance Increase -506 , 436 County Property Tax 12 , 300 , 557 Total Revenue $ 43 , 480 , 800 327 SOCIAL SERVICES FUND MANDATED FEDERAL AND STATE PROGRAMS Assistance Payment Programs : Most assistance payment programs are mandated by the federal or state government. Consequently , local government is limited as to what can be done to reduce costs from these programs . Federally State Mandated Mandated Temporary Assistance to Needy Families — Colorado Works X Aid to the Needy Disabled X Low Income Energy Assistance Program X X Old Age Pension X General Assistance* Optional Optional * State law allows counties the option of having a general assistance program and , if established , to determine the benefit level . Social Service Programs : Social service programs administered by the department are mandated by federal or state law; however, local governments have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection — Casework Services X X Youth Services — Casework Services X X Administration : Costs associated with administration include compensation for direct services through caseworkers , technicians and support staff. In addition , overhead such as rent, utilities , travel , supplies , and equipment are funded through administrative allocations . The State establishes administrative allocations and reimburses at various rates depending on the type of expenditure and program . Expenditures greater than allocation are not guaranteed to be reimbursed . Generally, they are at least partially reimbursed through the use of transferred TANF funds, surplus distribution , or Federal pass-thru revenues. 328 SOCIAL SERVICES SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final TAXES 2100 42111 4112 CURRENT PROPERTY TAXES 11 ,403,328 12,300,557 12,300,557 0 INTERGOVERNMNETAL 2100 42110 4336 REIMBURSEMENTS 8,200,000 9,460,000 9,460,000 0 2100 42111 4336 REIMBURSEMENTS 585,408 637,062 637,062 0 2100 42115 4336 REIMBURSEMENTS 415,000 300,000 300,000 0 2100 42200 4336 REIMBURSEMENTS 2,650,000 2,750,000 2, 750,000 0 2100 42365 4336 REIMBURSEMENTS 1 ,598,917 2,026,917 2,026,917 0 2100 42375 4336 REIMBURSEMENTS 854,000 9527700 952,700 0 2100 42380 4336 REIMBURSEMENTS 143,000 149,000 149,000 0 2100 42410 4336 REIMBURSEMENTS 13,600,000 13,800,000 13,800,000 0 2100 42415 4336 REIMBURSEMENTS 900,000 1 ,000,000 1 ,000,000 0 2100 42450 4336 REIMBURSEMENTS 584,000 610,000 610,000 0 2100 42610 4336 REIMBURSEMENTS 2,000 1 ,000 1 ,000 0 TOTAL INTERGOVERNMENTAL 29,532,325 31 ,686,679 31 ,686,679 0 TOTAL SOCIAL SERVICES 40,935.653 43,987,236 43,987,236 0 329 SOCIAL SERVICES SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Orq Expenditure Function Budget Request Recommend Final 2100 42110 ADMINISTRATION-REGULAR 13,200,000 14,460,000 14,460,000 0 2100 42111 NON PROGRAM REVENUE ( 130,000) ( 170,000) ( 170,000) 0 2100 42115 OTHER PROGRAMS 415,000 361 ,000 361 ,000 0 2100 42200 CHILD SUPPORT ADMINISTRATION 3,635,000 3, 714, 700 3, 714, 700 0 2100 42 365 COLORADO WORKS 3,084,000 3, 512,000 3, 512 ,000 0 2100 42370 NEEDY AND DISABLED 130 ,000 130,000 130,000 0 2100 42 375 DAY CARE & ADMINISTRATION 1 ,398,653 1 , 590, 100 1 , 590, 100 0 2100 42 380 OLD AGE PENSION 150,000 156,000 156,000 0 2100 42410 CHILD WELFARE & ADMINISTRATION 17,000,000 17, 340,000 17, 340,000 0 2100 42415 PLACEMENT ALTERNATIVE CARE 1 ,300,000 1 ,625,000 1 ,625,000 0 2100 42450 ADULT PROTECTION 730,000 740,000 740,000 0 2100 42610 LEAP ADMINISTRATION & OUTREACH 2,000 1 ,000 1 ,000 0 2100 42700 GENERAL ASSISTANCE 21 ,000 21 ,000 21 ,000 0 TOTAL SOCIAL SERVICES 40,935, 653 43,480,800 43,480,800 0 330 BUDGET UNIT REQUEST SUMMARY /DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Summary - - All Departments - - Fund 2100 DEPARTMENT DESCRIPTION : See individual units . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 28 , 132 , 080 $ 27 , 827 , 000 $ 28 , 893 , 500 $ 28 , 893 , 500 Supplies 498 , 676 1 , 190 , 000 319 , 400 319 , 400 Purchased Services 6 , 174 , 957 6 , 404 , 653 6 , 995 , 800 6 , 995 , 800 Fixed Charges 7 , 900 , 261 6 , 047 , 000 6 , 886 , 000 6 , 886 , 000 Capital Contra Expense - 464 , 608 - 533 , 000 - 613 , 900 - 613 , 900 Gross County Cost $ 42 , 241 , 366 $ 40 , 935 , 653 $ 43 ,480 , 800 $ 43 ,480 , 800 Revenue/Fund Balance 28 , 895, 332 29 , 532 , 325 31 , 180 , 243 31 , 180 , 243 Net County Cost $ 13 , 346 , 034 $ 11 ,403 , 328 $ 12 , 300 , 557 $ 12 , 300 , 557 Budget Positions 352 . 0 358 . 0 364 . 0 364 . 0 SUMMARY OF CHANGES : See Individual Budget Units . FINANCE/ADMINISTRATION RECOMMENDATION : See Individual Budget Units. The Department of Human Services requests the following mid-year reclassifications and repurposing of positions. The Board approved them at an August 8 , 2018 work session . ORGANIZATIONAL INTEGRITY • Reclassify and repurpose two vacant existing positions in 01 , Mailroom Support Specialist (Grade 16) and Office Support Specialist (Grade 16) , to a Records Management Supervisor (Grade 35) position . This action will utilize existing positions in 01 to better serve the Department and provide more direct oversight to mailroom and records management staff. ASSISTANCE PAYMENTS • Reclassify and repurpose a vacant Operations Manager (Grade 44) position to an Assistant Operation Manager ( Grade 40) . This change will allow Public Assistance Program Supervisors to receive additional mentoring and coaching . • Reclassify and repurpose a vacant Eligibility Technician (Grade 23) position to an Assistant Operation Manager (Grade 40) . This will result in three Assistant Operation Manager positions providing more direct oversight to Public Assistance Program Supervisors and the Quality Assurance and Training Supervisor. 331 SOCIAL SERVICES FUND SUMMARY ( CONTINUED ) • Reclassify and repurpose a vacant Training Officer ( Grade 27) position to an Assistance Payments Data and Processing Support ( Grade 35) position . This position will report to the AP Division Head and assume certain duties previously performed by Program Supervisors allowing them to provide additional mentoring and coaching to Eligibility Technicians. CHILD WELFARE • Reclassify and repurpose a vacant Parent Educator (Grade 31 ) position to a Family Resource and Visitation Center Scheduling Supervisor (Grade 40) . The Family Resource and Visitation Center was restructured to better support our client needs for visitations, requiring more visitations scheduled for evenings and weekends. Visitation staff who are scheduled for off-business hours require on-sight supervision , resulting in the need for an additional supervisor. FAMILY RESOURCE DIVISION • Reclassify two existing Service Coordinator (Grade 23) positions to a Grade 25 . Service Coordinators spend a considerable amount of time interfacing with other professionals in the community and are frequently co-located within community agencies throughout the week . They play a significant role in collecting and reporting data for the Community Services Block Grant and Emergency Services programs . • Repurpose an existing Off-Site Eligibility Technician (Grade 23) position , to a Service Coordinator (Grade 25) position . The re-purposing of this position to a Service Coordinator position , will allow for the Department to have three positions that directly interface with the community. ADMINISTRATION • Reclassify the Organizational Support and Development Manager (Grade 36) position to a Grade 40 . This position oversees two Contract Management and Compliance Coordinators (Grade 28 ) who manage the Department contracts and grants process and an Employee Support and Resource ( ESR) Supervisor ( Grade 35 ) who supervises two Employee Support and Resource Coordinators (Grade 31 ). • Reclassify and repurpose a vacant Caseworker ( Grade 35) position to a Foster Care and Child Care Recruiter (Grade 40) . Foster Care recruitment is currently being handled by two (2 ) existing Child Welfare supervisors, who have successfully recruited more than 20 new foster homes , however the demand for homes is great and the Department has determined the need for a dedicated recruitment position . The position also will be responsible for the recruitment of child care homes. The position will report to the Deputy Director. BOARD ACTION : See Individual Budget Units . GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 332 Goal HHS1 : "To continuously strengthen services and support innovation that leads to a culture that empowers people to improve their quality of life." DESIRED PRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) HHS 1 - 1 : Increase quality Implement continuous improvement system Develop and/or refine methodology to gather of work to accomplish the following: Analyze statistics in order to establish baselines against which current processes to determine if they are performance will be measured in future years. achieving expected outcomes; develop Certain Divisions of the Department were able to remedies and improvements; deploy follow define their methodology in 2013 -2014 and will up tracking system measuring the refine it in 2017 . effectiveness of improvements; reduce the duplication of services provided to customers Continuous improvement system designed and requiring wrap around services; train service implemented within DHS . coordinators to provide upfront departmental-wide coordinated services . Initial improvement teams launched addressing four key opportunities for improvement. Goal HHS2 : Develop & deploy consistent performance management approaches across the Human Services Department. DESIRED PRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) HHS2- 1 : Increase Identify existing performance management Statistically valid retention baseline developed retention of quality staff approaches within Human Services to using several past years to determine trends . include individual department approaches, County approaches, and different - Used to gauge realistic and appropriate performance management philosophies and retention levels within DHS styles within Human Services . HHS2-2 : Increase Research Baldrige Category 5 (Workforce All employees will have professional development fulfillment of promotion Focus) and implement "best practice" plans incorporated and addressed within their opportunities concepts to include factors affecting formal evaluation system. employee satisfaction and engagement, staff development, supervisory development, employee safety and well-being, morale, motivation and teamwork. 333 DESIRED PRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) HHS2-3 : Viable Assess capacity and staffing levels to Upper level DHS organization structure evaluated succession plans created administer system. and assessed . across the Department Develop and deploy follow up tracking system measuring the effectiveness of the Human Services Department Human Capital Management efforts. Define how employees are measured . Fully implement new County performance management system. Implement and perfect performance appraisal system. Train supervisors and staff on how to use the performance appraisal system. Identifying current practices used for measuring employee performance, best practices and standards are set to reflect Core Values. Develop a uniform approach for performance management and evaluation that contains standards as dictated by job descriptions . Develop employee measurements based job standards and assessments that will be defined and implemented in the County performance management system. HHS2-4 : Team culture Develop and deploy continuous training and Increase employee core knowledge of all developed across the board job sharing opportunities (using creative departments across Human Services . within the Department of technological options) that will help improve Human Services organizational knowledge, job performance and core values. 334 Goal IM S3 : Establish a systematic structure to effectively co it ' nnieate inside and outside of the Human Services Department. DESIRED IRET PRELIMINARY PERFORMANCE OUTCOMES, STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) 1-116 3 - 1 : Improved Implement the best methods to communicate An improved Human Services ' website that customer and stakeholder with clients, stakeholders and other agencies provides more program-related information access to DHS program to include using the intranet; newsletter, web including qualification details could help information and services page; email or newsletters . customers identify eligibility even before coming into Human Services. Implement the best methods to review policy Increased and measureable use of the PEAK with the County Commissioners; system that enables customers to apply for benefits communicate with County departments; the on-line. best methods to communicate with the rest of the County . Develop a process to share positive information with the community. Greater emphasis will be placed on positive outcomes of the services provided by Human Services and statistics that point to success, the image of the department could be enhanced and. could improve relationships that are considered confrontational . HHS 3 -2 : Ensure all DHS Create team backups from each division to Top five internal communication methods for DHS staff are fully engaged in maintain continuity. identified and validated. the communications loop Form staff driven improvement teams . Train staff members on project management and process improvement methodologies that will be used during the process. Conduct research around the following: The 5 most important methods to communicate info in HS ; Communication methods that are currently working and methods not working; The best way to attain the voice of all staff Goal HH 4 To prepare for the future by identifying appropriate actions to opportunities and challenges that may i pact the Department of Human Services. DE SIR PRELIMINARY PERFORMANCE DESIR `D STRATEGIES OBJECTIVE/KEYPERFORMANCE OINDICATOR(S) HH54- 1 : Increased Develop & assess budget. Forecast shell created through identified reports preparedness to handle and data that predict future trends and needs , future contingencies Formulate program projections based on increased demand. Developing Management Reports that will provide fiscal data, useful for decision-making, across all Identify mandatory program commitments programs. Several programs are now being piloted for refinement of format. 335 DESIRED PRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) HHS4-2 : Increased Explore ramifications of child welfare 90/ 10 DHS revenue generating sources compiled. flexibility and agility in to 80/20 switch. meeting future customer Cost Containment / Revenue Maximization demands Conduct scenario planning addressing the strategies were identified, evaluated and, where following: What can be cut first; the feasible, implemented during 2013 and 2014. The consequences ; the potential alternative Department has identified four additional funding strategies and the business case in strategies for 2019 that are reflected in the budget supporting individual programs compared to narrative. others . Identify "big ticket" items that must be supported. HHS4-3 : Enhanced DHS Form staff driven Continuity of Operations Continuity of Operation Plan have been emergency preparedness project planning team. implemented and revised as appropriate and all staff will participate in and be aware of the plan. Develop and deploy Continuity of Operations Plan. Goal 111155 : To develop a means to clearly and effectively communicate the value of Human Service programs to any person inside and outside of the organization on a continuous basis DESIRED PRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) HHSS - 1 : County Increase awareness of DHS programs and Individual DHS division education and promotion Commissioners and other services. plans developed that includes the Department's stakeholders understand mission, vision and purpose. the tangible value that Enhance image of DHS programs and. Weld County Human services . Services provides to the local community Development and implantation of the recommendations of the 01 Group for the reorganization of the Service Delivery Entry Points to Human Services . HHSS -2 : High level Analyze coordinated services within a Organizational report card shell designed . connections can be targeted group of customers and identify what demonstrated from the everyone is gathering. services that each team provides to any family Expand coordinated service analysis after targeted group analysis and construct ethics guidelines regarding the information used in conjunction with the coordinated service analysis . Determine what funding sources and tracking/reporting are potential barriers and explored possible resolutions . 336 DESIREDPRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) -iH 5 -3 : Effective Build organizational report card : Benchmark DHS stakeholder and customer perception baseline stewardship of the taxpayer Adams county; Incorporated "Return on established . dollar Investment" language into report card based. on outcomes that can justify current Department activities. Validate the report card with stakeholders . Publish report card on a routine basis. Goal 111156 : To develop and reinforce " best customer service" standards and commitment within all employees and partners of the Weld County Department of Human Services DESIRED PRELIMINARY PERFORMANCE OUTCOMES STRATEGIES OBJECTIVE/KEY PERFORMANCE INDICATOR(S) HHS6 - 1 : Increased Ensure that customer goals are embedded within Individual DHS division customer satisfaction customer satisfaction levels employee performance standards. assessment tools developed. Test the feasibility in monitoring phone calls to test for quality customer service. Develop multiple methods to assess the quality of Overall DHS customer satisfaction index customer service (staff, partners, boards, etc .); designed . identify the meaning of "respect" mean in the eyes of all customers? Determine key requirements for all DHS Initial DHS customer satisfaction baseline customers — as well as their priorities (ease of established. use, quality of contact, quality of service, etc. ) Offer ongoing training to all staff to improve basic customer service skills. Offer training for managers on the nuts and bolts of reinforcing customer service standards. Ensure partner accountability to Human Service customer service standards through contract language that can be developed to drive a closer alignment and assisting partners by communicating standards, training, and reinforcement. Develop strategies to quantify intangible aspects of customer service (focus groups) . 337 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : County Administration - - 2100-42110 DEPARTMENT DESCRIPTION : Expenditures for Staff Compensation and Operations , attributable to Food Assistance , Medicaid , Common Support programs, and Fraud Investigation . The State establishes an allocation that limits the reimbursement for administrative expenditures . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 7 , 081 , 602 $ 7 , 300 , 000 $ 8 , 100 , 000 $ 8 , 100 , 000 Supplies - 719 , 665 - 400 , 000 - 400 , 000 - 400 , 000 Purchased Services 1 , 110, 684 1 , 320 , 000 1 , 300 , 000 1 , 300 , 000 Fixed Charges 6 , 564 , 302 5 , 000 , 000 5, 500 , 000 5 , 500 , 000 Contra Expense - 43 , 806 - 20 , 000 - 40 , 000 - 40 , 000 Capital 0 0 0 0 Gross County Cost $ 13 , 993 , 117 $ 13 , 200 , 000 $ 14, 460 , 000 $ 14 , 460 , 000 Revenue 7 , 657 , 581 8 , 200 , 000 9, 460 , 000 9 ,460 , 000 Net County Cost $ 6 , 335 , 536 $ 5 , 000 , 000 $ 5 , 000 , 000 $ 5 , 000 , 000 Budget Positions 169 . 0 171 . 0 172 . 0 172 . 0 SUMMARY OF CHANGES : Senate Bill 16- 190 authorized CDHS to conduct a Workload Study to be performed during State Fiscal Year 2016- 17 . The State Department of Health Care Policy and Financing has obtained partial funding of the recommended increase . We are hopeful that the results of this study will convince the Legislature to fully fund the appropriation , which is currently under-funded by more than $ 10 million , state-wide . We are anticipating changes in the workload associated with the Supplemental Nutritional Assistance Program (SNAP) and Medicaid programs , due to state-wide changes to the eligibility requirements of the programs . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Additional position was approved mid-year by the Board with some restructuring of the department. There are position reclassification requests in various budget units included in the recommended 2019 budget to be discussed during the budget work session process. BOARD ACTION : 338 COUNTY ADMINISTRATION ( CONTINUED ) 2100 -42110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (Average ) 34 , 000 32 , 000 31 , 800 Efficiency Measures FTE' s per 10 , 000/capita 5 . 548 5 .423 5 . 249 Per capita cost $ 20 . 800 $ 15 . 858 $ 15 . 347 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 339 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Non-Program Revenue - - 2100-42111 DEPARTMENT DESCRIPTION : Property Taxes , Claim-Collection Incentives , TANF Adjustment, TANF MOE Reduction , and Miscellaneous Revenue Sources. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT NEXT FY NEXT FY FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Contra - 105 , 112 - 130 , 000 - 170 , 000 - 170 , 000 Gross County Cost $ - 105 , 112 $ - 130 , 000 $ - 170 , 000 $ - 170 , 000 Revenue 356 , 819 585 ,408 637 , 062 637 , 062 Net County Cost $ 11 , 514 , 419 $ 11 , 403 , 328 $ 12 , 300 , 557 $ 12 , 300 , 557 Budget Positions - - - - - - - - SUMMARY OF CHANGES : Property tax is budgeted at $ 12 , 300 , 557 for 2019 . The difference is a combination of special revenue from various department programs . The TANF Adjustment is $337 , 062 . Incentives earned as the result of claims collections for Food Assistance , Medicaid , TANF , and State-Only programs are estimated to be $300 , 000 . Counties will not receive the Work Participation bonus funds during 2019 . $506 ,436 will be added to the fund balance to cover unanticipated costs or revenue changes. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 340 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Other Programs - - 2100-42115 DEPARTMENT DESCRIPTION : This budget unit was established for minor or temporary programs for the Department of Social Services. It includes Employment First, Medical Exams, Food Stamps Refunds, AFDC Retained Collections , and Collaborative Management. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 333 , 042 $ 360 , 000 $ 300 , 000 $ 300 , 000 Supplies 36 , 366 25 , 000 15 , 000 15 , 000 Purchased Services 51 ,476 31 , 000 50 , 000 50 , 000 Fixed Charges 150 0 0 0 Contra 86 - 1 , 000 - 4 , 000 - 4 , 000 Gross County Cost $ 421 , 120 $ 415 , 000 $ 361 , 000 $ 361 , 000 Revenue 423 , 124 415 , 000 300 , 000 300 , 000 Net County Cost $ - 2 , 004 $ 0 $ 61 , 000 $ 61 , 000 Budget Positions - - - - - - - - SUMMARY OF CHANGES : The Employment First ( Food Stamp Job Search ) program continues to be placed in a state of change . Although requiring broader participation in the program , the Federal Government has reduced its funding of the program to the State of Colorado . In response , Colorado has , at least preliminarily , chosen to allow counties to choose whether components of the program will be implemented as a mandatory participation program or a voluntary program . Weld County has been successful in leveraging its Workfare Incentive funds to meet the 50% County match for funding such excess costs , historically. Therefore , we believe it is prudent to continue the program as a mandated participation program . We will closely monitor whether or not the new Federal requirements jeopardize our ability to continue doing so with existing funding . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 341 OTHER PROGRAMS ( CONTINUED ) 2100 -42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 9 , 575 9 , 600 9 , 650 Efficiency Measures, Per capita cost ( county support) - $ 0 . 007 $0 . 000 $0 . 187 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 342 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Child Support Administration - - 2100-42200 DEPARTMENT DESCRIPTION : This program is designed to obtain and enforce child support and medical support for dependent children to offset part of the TANF and foster care costs . In addition , child support and medical support are enforced for non-TANF clients based on court orders . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 , 974 , 694 $ 2 , 960 , 000 $ 3 , 100 , 000 $ 3 , 100 , 000 Supplies 89 ,225 75 , 000 75 , 000 75 , 000 Purchased Services 180 , 126 500 , 000 450 , 000 450 , 000 Fixed Charges 258 , 960 100 , 000 100 , 000 100 , 000 Contra Expense - 8 , 700 0 - 10 , 300 - 10 , 300 Capital 0 0 0 0 Gross County Cost $ 3 , 494 , 305 $ 3 , 635 , 000 $ 3, 714 , 700 $ 3 , 714 , 700 Revenue 2 , 612 , 812 2 , 650 , 000 2, 750 , 000 2 , 750 , 000 Net County Cost $ 881 ,493 $ 985 , 000 $ 964 , 700 $ 964 , 700 Budget Positions 31 31 31 31 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 343 CHILD SUPPORT ADMINISTRATION ( CONTINUED ) 2100 -42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 7 , 300 7 , 300 7 , 300 Efficiency Measures FTE's per 10 , 000/capita 1 . 0 1 . 0 0 . 9 Per capita cost { county support) $ 2 . 894 $ 3 . 124 $ 2 . 961 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 344 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAI SFRVICF Temporary Assistance to Needy BUDGET UNIT TITLE AND NUMBER : FamTes and Adm ' n 'strafon (TANF) - - 2100-42365 DEPARTMENT DESCRIPTION : Assistance payment grants for eligible recipients of the TANF program . This budget unit also has administrative funding for TANF staff and operating costs . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1 , 602 , 644 $ 1 ,430 , 000 $ 1 , 671 , 500 $ 1 , 671 , 500 Supplies 461 , 708 230 , 000 250 ,400 250 ,400 Purchased Services 1 , 527 , 682 1 , 400 , 000 1 , 571 , 200 1 , 571 , 200 Fixed Charges 22 , 579 34 , 000 36 , 500 36 , 500 Contra Expense - 9 , 372 - 10 , 000 - 17 , 600 - 17 , 600 Capital 0 0 0 0 Gross County Cost $ 3 , 605 ,241 $ 3 , 084 , 000 $ 3, 512 , 000 $ 3 , 512 , 000 Revenue 2 , 510 , 865 1 , 598 , 917 2, 026 , 917 2 , 026 , 917 Net County Cost $ 1 , 094 , 376 $ 1 , 485 , 083 $ 1 ,485 , 083 $ 1 ,485 , 083 Budget Positions 0 0 0 0 SUMMARY OF CHANGES : The impending end of the Child Welfare Title IV-E Waiver and significant changes to the Child Care Assistance Program may require us to utilize funds transferred from the Colorado Works Block Grant (TANF ) to Title x and/or the Child Care Development Fund in order to close-out those program allocations . Additionally, we are utilizing TANF funds to provide services that enhance the quality of Child Care in Weld County, specifically focusing on training Child Care providers in dealing with children who may otherwise be expelled from the program , due to their behaviors . Recent increases in our Colorado Works Block Grant, as well as the modest County Reserves we have accumulated , should serve to protect us from over-expenditure conditions for future years. Conversely, as our allocation increases, we will also monitor our County Reserve level to ensure that it does not exceed the 40% level , which would require a reversion of funds under the provisions of SB 11 - 124 . The State Human Services Board has approved a 10% increase in the Basic Cash Assistance Grant, which could put the long-term fiscal stability of the program in jeopardy . Thus , requiring more county property tax support. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 345 TANF ADMINISTRATION ( CONTINUED ) 2100 -42365 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Loads (Average ) 636 650 660 Efficiency Measures Per capita cost { county support) $ 3 . 593 $ 4 . 710 $ 4 . 558 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 346 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Aid to Needy Disabled - - 2100-42370 DEPARTMENT DESCRIPTION : Assistance grants for eligible disabled and Medicaid benefits for SSI clients. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 135 ,432 150 , 000 150 , 000 150 , 000 Contra Account - 30 , 983 - 20 , 000 - 20 , 000 - 20 , 000 Capital 0 0 0 Gross County Cost $ 104 ,449 $ 130 , 000 $ 130 , 000 $ 130 , 000 Revenue 0 0 0 0 Net County Cost $ 104 ,449 $ 130 , 000 $ 130 , 000 $ 130 , 000 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 347 AID TO NEEDY DISABLED ( CONTINUED ) 2100 -42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 250 240 225 Efficiency Measures Per capita cost ( county support) $ 0 . 343 $ 0 .412 $ 0 . 399 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 348 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Child Care - - 2100-42375 DEPARTMENT DESCRIPTION : Provision of day care services for children from TANF and " income eligible" households. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 796 , 901 $ 715 , 000 $ 736 , 000 $ 736 , 000 Supplies 21 ,485 17 , 000 15 , 000 15 , 000 Purchased Services 516 , 831 654 , 653 825 , 600 825 , 600 Fixed Charges 8 , 794 13 , 000 14 , 500 14 , 500 Contra Expense - 274 - 1 , 000 - 1 , 000 - 1 , 000 Capital 0 0 0 0 Gross County Cost $ 1 , 343 , 737 $ 1 , 398 , 653 $ 1 , 590 , 100 $ 1 , 590 , 100 Revenue 859 ,442 854 , 000 952 , 700 952 , 700 Net County Cost $ 484 ,295 $ 544 , 653 $ 637 , 400 $ 637 ,400 Budget Positions 9 . 0 9. 0 9 . 0 9 . 0 SUMMARY OF CHANGES : HB 14-1317 significantly changed the activities eligible under this program . HB 18- 1335 made further changes to both the funding and eligibility requirements of the program . More residents will now be eligible for assistance and , once receiving assistance , will be eligible to remain on the assistance for a longer period of time . Weld County is in a relatively good position to absorb the increased costs that will be associated with the legislation , but will continue to monitor our position and make program adjustments , as necessary , to remain within our available funding . Based on a provider survey and audit, conducted by United Way, Weld County has adjusted its CCAP reimbursement rates to more closely align with existing provider rates . We will continue to monitor the adequacy of these reimbursements, in light of the available funds . We are also reaching out to potential Child Care providers in an attempt to fill the service gaps identified in the survey. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 349 CHILD CARE ( CONTINUED ) 2100 -42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 750 820 820 Efficiency Measures FTE's per 10 , 000/capita 0 . 295 0 .285 0 . 276 Per capita cost { county support) $ 1 . 590 $ 1 . 727 $ 1 . 956 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 350 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Old Age Pension - - 2100-42380 DEPARTMENT DESCRIPTION : This program provides money payments to eligible seniors who meet income , resource and age tests. Program costs are reimbursed approximately 99 . 5 percent by the state . Administrative costs are reimbursed 100 percent. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 110, 093 $ 100 , 000 $ 100 , 000 $ 100 , 000 Supplies 58 , 047 23 , 000 29 , 000 29 , 000 Purchased Services 16 , 391 28 , 000 28 , 000 28 , 000 Fixed Charges 3 ,275 0 0 0 Contra Expense 204 - 1 , 000 - 1 , 000 - 1 , 000 Gross County Cost $ 188 , 010 $ 150 , 000 $ 156 , 000 $ 156 , 000 Revenue 181 , 623 143 , 000 149 , 000 149 , 000 Net County Cost $ 6 , 387 $ 7 , 000 $ 7 , 000 $ 7 , 000 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 351 OLD AGE PENSION ( CONTINUED ) 2100 -42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 800 780 775 Efficiency Measures Per capita cost { county support) $ 0 . 021 $ 0 . 022 $ 0 . 021 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 352 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Child Welfare and Administration - - 2100-42410 DEPARTMENT DESCRIPTION : Placement of children in kinship homes , substitute 24-hour care family foster homes , group homes, residential treatment centers, and residential child care facilities . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 13 , 537, 792 $ 13 ,400 , 000 $ 14 , 000 , 000 $ 14 , 000 , 000 Supplies 532 , 010 1 , 200 , 000 320 , 000 320 , 000 Purchased Services 2 , 688 ,233 2 , 400 , 000 2 , 700 , 000 2 , 700 , 000 Capital Outlay 0 0 0 0 Fixed Charges 400 , 306 350 , 000 570 , 000 570 , 000 Contra Expenses - 225 , 349 - 350 , 000 - 250 , 000 - 250 , 000 Gross County Cost $ 16 , 932 992 $ 17 , 000 000 $ 17 , 340 000 $ 17 , 340 000 Revenue 12 , 783 , 174 13 , 500, 000 13 , 800 , 000 13 , 800 , 000 Net County Cost $ 4 , 149 , 818 $ 3 , 400 , 000 $ 3 , 540 , 000 $ 3 , 540 000 Budget Positions 137 141 145 145 SUMMARY OF CHANGES : The Child Welfare Division is completing its fourth year of operations under the Ill-E Waiver Demonstration interventions . It is too early to accurately measure the success of the project. Referrals and assessments have begun to increase . However, our focus on preserving families and achieving successful outcomes for children has enabled us to avoid significant increases in out-of-home placements . Our intention is to complete the Waiver Demonstration with sufficient ongoing cost savings to fund the additional staff necessary to continue the interventions. Weld County's allocation of funding continues to grow at a moderate pace , which should assist us in this endeavor. The Department requested authorization to hire four (4 ) additional positions prior to the end of 2019 . These positions will be funded through the Legislature' s funding of additional Child Welfare positions , state-wide , and the Child Welfare appropriation . SB 18-254 will significantly alter the rates at which foster care providers are reimbursed for their services . At this point, we are uncertain of the ultimate fiscal impact of these increases but are fairly certain the current appropriation will not sustain them . The Department is reaching out to the community to recruit family-based foster homes to care for the needs of the children and youth in need of their services . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . The four additional positions were approved by the Board in July 2018 . This program is one of the reasons the property tax amount for the Social Services Fund leaves $505 , 436 unallocated in the 2019 budget. BOARD ACTION : 353 CHILD WELFARE AND ADMINISTRATION ( CONTINUED ) 2100 -42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs, Average Case Load 1 , 836 2 , 000 2 , 050 Efficiency Measures FTE's per 10 , 000/capita 4 . 498 4 .472 4 . 451 Per capita cost { county support) $ 13 . 624 $ 10 . 783 $ 10 . 866 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 354 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Core Services - - 2100-42415 DEPARTMENT DESCRIPTION : Program designed to avoid placement of children into the foster care program primarily through counseling and parental education . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1 , 027, 448 $ 900 , 000 $ 1 , 225 , 000 $ 1 , 225 , 000 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 492 ,420 400 , 000 500 , 000 500 , 000 Contra Expense - 37 , 024 0 - 100 , 000 - 100 , 000 Gross County Cost $ 1 , 482 , 844 $ 1 , 300 , 000 $ 1 , 625 , 000 $ 1 , 625 , 000 Revenue 916 ,294 900 , 000 1 , 000 , 000 1 , 000 , 000 Net County Cost $ 566 , 550 $ 400 , 000 $ 625 , 000 $ 625 , 000 Budget Positions 0 0 0 0 SUMMARY OF CHANGES : We have modified our accounting of the TIGHT program , such that expenditures on the program are now recorded directly out of the Social Services Fund . This will enable us to report and be reimbursed for expenditures on a more timely basis. The hiring and re-classification of Parent Education Center positions will initially decrease vacancy savings and increase personnel costs, but should also reduce direct program costs paid to external contractors . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval , including the classification of Parent Education Center positions . BOARD ACTION : 355 CORE SERVICES ( CONTINUED ) 2100 -42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 497 500 505 Efficiency Measures Per capita cost { county support) $ 1 . 860 $ 1 . 269 $ 1 . 918 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 356 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER : Adult Protective Services - 42450 DEPARTMENT DESCRIPTION : Adult Protective Services offers protective services to prevent, reduce , or eliminate the current or potential risk of mistreatment, exploitation , or self-neglect to the at-risk adult using community based services and resources , health care services, family and friends when appropriate , and other support systems . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 666, 905 $ 660, 000 $ 660 , 000 a $ 660 , 000 Supplies 19 , 500 20 , 000 15 , 000 15 , 000 Purchased Services 56 , 043 50 , 000 50 , 000 50 , 000 Fixed Charges 14 , 043 0 15 , 000 15 , 000 Capital 0 0 0 0 Gross County Cost $ 756 ,491 $ 730 , 000 $ 740 , 000 $ 740 , 000 Revenue 608 , 594 584 , 000 610 , 000 610 , 000 Net County Cost $ 147 , 897 $ 146 , 000 $ 130 , 000 $ 130 , 000 Budget Positions 6 6 8 8 SUMMARY OF CHANGES : This was a new Budget Unit in 2017 , within the Social Services Fund Budget Group . The staff is housed within the Area Agency on Aging Division . The allocation was separated from the County Administration allocation in SFY 13- 14 . However, for its first four years , it was tied very closely to that allocation . Beginning with SFY 18- 19 , the allocation is intended to stand , largely, on its own for all but the close-out process . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Due to caseload the two additional Adult Protection Services Caseworkers are recommended . BOARD ACTION : 357 ADULT PROTECTIVE SERVICES ( CONTINUED ) 2100 -42450 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Referrals Reviewed 1 , 057 1 , 010 1 , 050 Efficiency Measures Per capita cost { county support) $ 0 . 486 $ 0 .463 $ 0 . 399 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 358 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES Low Income Energy Assistance Program BUDGET UNIT TITLE AND NUMBER: and Administration - - 2100-42610/42620 DEPARTMENT DESCRIPTION : Administration of the Low Income Energy Assistance Program . This program is 100 percent federally funded . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 959 $ 2 , 000 $ 1 , 000 $ 1 , 000 Supplies 0 0 0 0 Purchased Services 307 0 0 0 Fixed Charges 0 0 0 0 Contra Expenses - 4 ,278 0 0 0 Gross County Cost $ - 3 ,012 $ 2 , 000 $ 1 , 000 $ 1 , 000 Revenue - 15 ,448 2 , 000 1 , 000 n 1 , 000 Net County Cost $ 12 , 436 $ 0 $ 0 $ 0 Budget Positions 0 0 0 0 SUMMARY OF CHANGES : Beginning October 2016 , this program is contracted , at the State level , to Discover Goodwill . Weld County's only participation in the program is that of referral and marketing . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 359 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance - - 2100-42700 DEPARTMENT DESCRIPTION : Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents, totally funded by the County . Expenditures from this program are not covered by TAN F , OAP , AND , etc . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 27 , 184 21 , 000 21 , 000 21 , 000 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 27 , 184 $ 21 , 000 $ 21 , 000 $ 21 , 000 Revenue 452 0 0 0 Net County Cost $ 26 , 732 $ 21 , 000 $ 21 , 000 $ 21 , 000 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated for this program during 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 360 GENERAL ASSISTANCE ( CONTINUED ) 2100 -42700 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter (Average ) 10 10 10 Efficiency Measures Per capita cost { county support) $ 0 . 088 $ 0 . 067 $ 0 . 064 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary . 361 �v1 M 1861 W$ - UNTY 362 HEALTH FUND Revenue Changes enCI $6,000,000 ■ 2018 tti la- 0) a in isk$6,000,000 o2019 criS $4,000,000 $3,000,000 $2,0007000 - N O ti) to: 03 N rQ- "~' 0 CI 0 $1 ,000,000 co- at a co �' r w li 111— co co pet Lc) c:, CC; CO N 49 S II $0 1 I i i T I I Solid Waste Chg for Federal/State Licenses& Miscellaneous Fund Balance General Fd Trfs Services Permits Trfs 2019 Revenue Total $ 12 , 932 , 107 ( Solid Waste Trfs $569, 733 Chg for Services 4 % $847, 002 7% General Fd Trfs $5 ,441 , 633 42% Federal/State $4 , 399, 739 34% Fund Balance Licenses. $ 900 , 000 Miscellaneous Permits % $26 , 995 $ 747, 000 0 % 6% 363 HEALTH FUND 2019 Expenditures Total $ 12 , 032 , 107 (2018 $ 11 , 562 ,443 ) Health Community Health Communication Services $2 ,224, 900 $2 , 811 ,470 F18% 23% j, _____//1 ,--------- Administration __ $ 185, 000 2°!0 \Ntiklbh_ Envirnmental - Clinical Services Health Services Health $2 , 665 , 198 $3, 814 ,232 Preparedness 22% 32% $331 , 307 3%O1 est$4 , 500 , 000 00 4- 4 ExpenditureChanges Co $4 , 000 , 000 co 05 r O) $3 , 500 , 000 413 r$3 , 000 , 0006 c ■ a18 $2 , 500 , 000 ; n2019 9 $2 , 000 , 000 I r cc $ 1 , 500 , 000 ; j- N- $ 1 co , 000 , 000 — 0 0 0 0 r.Lei tri co co $500 , 000 OD CO 0 I T I I I MILL_ to et co et et et co t 4\ • -\off `` Se 4' e rep epC ets O° Nee • eep, III -4\ cc1/4 Nee' e NS x\se cs‘ Cy) 364 SEVEN YEAR TREND Health Subsidy 6 5 4 Z CS 3 J 2 1 2013 2014 2015 2016 2017 2018 2019 365 PUBLIC HEALTH & ENVIRONMENT FUND SUMMARY Together , we are working to make Weld County a healthy place to live, learn , work and play . Public health helps kids grow up healthy and helps build strong communities . Public health saves lives and saves money. https://www. apha . orq /news-and - media/multimedia/infograQhics/ public- health-infographic The Weld County Department of Public Health and Environment promotes health and wellness for the entire community by monitoring the health of the community, promoting healthy behaviors, preventing injuries and the spread of disease , protecting against environmental hazards , responding to disasters and assisting in recovery, and assuring access to quality health care services . The Department performs its work in the context of the Ten Essential Services , as defined by the Centers for Disease Control and Prevention ( CDC). monitor %L.. Evaluate Health era Assure Diagnose & I competent workforce wane Investigate Net link to/ Rs �rh provide core - 0 0 " Enforce Mobilize ,laws community it Develop pwtnershlps policies , ,10) The Health Department's 2019 budget continues to reflect the Department's commitment to strong fiscal management, recruitment and development of a competent and engaged workforce, elimination of redundancies by modernizing processes , and reinvestment of the savings realized from these activities into targeted initiatives geared toward achieving the goals of preserving , promoting and protecting the health and environment of current residents and future generations in Weld County. The 2019 budget continues to align with our department-wide 2016-2019 strategic plan that focuses primarily on the key priority of integrating select core public health services in our community to better achieve sustainability , enhance quality, and control costs. During the past three years , the Health Department has been diligently working toward three strategic goals: formal integration of health services into an established and enduring community system of care ; supporting the community in addressing behavioral health issues , including mental health and substance abuse ; and increasing communication channels , both internally and within the community, using technology and other means . Consistent with our strategic goals, budgetary planning for 2019 continues to emphasize funding technology additions and improvements in both our Greeley and Southwest Weld 366 locations , strengthening and supporting strategic activities and community partnerships focused on behavioral health in our community, and expanding access to our services in convenient, efficient, and effective ways to engage and support all citizens of Weld County while controlling costs and meeting budget targets . Our 2019 budget further supports our performance management system , which embeds a continuous , focused system of assessment, planning , essential services, quality improvement, and workforce development to achieve our strategic priorities . Beginning in 2017 , and carrying- forward in 2018 and 2019, the Health Department continues to fine-tune our human capital resources by strategically realigning those resources and , where possible , implementing a generalist staffing model that will improve our Department's ability to provide exceptional customer service to Weld County residents and businesses during competitive , low- unemployment labor markets. The 2019 target budget for the Department is $5 ,441 , 633 , as determined by the Weld County Director of Finance and Administration and Board of County Commissioners. The Department achieved its budget goal with flat funding except for annual increases related to personnel costs . The Department's available funding was allocated among the Department's six divisions; Administration , Environmental Health Services, Health Education , Communication and Planning [including Public Health Emergency Preparedness and Response] , Community Health Services and Public Health Clinical Services . Highlights of changes in the 2019 budget include : • Increased Revenues. Overall revenues are expected to increase only slightly by $ 117 ,472 or approximately 1 . 81 % in 2019 . While our Health Education and Public Health Clinical services divisions are projecting decreases in revenues from reduced grant funding and reduced fees-for service, our Community Health Services and Environmental Health Services divisions will be off-setting these decreases by increased grant funding and charges for services . The largest decrease of revenue is anticipated to occur in our Public Health Clinical Services division, with a reduction of approximately 15 % , largely due to the notable declines in Health First Colorado (formerly known as Medicaid ) reimbursements in our clinical operations. Again in 2019 , Environmental Health is projecting increases in fee income for lab services, licenses, permits and fines. • Increased Personnel Services Costs. A slight increase of approximately 2 . 87 % is anticipated due to cost of living adjustments , step increases and benefit adjustments (PERA, Medicare and health insurance costs) in 2019 . Furthermore, reclassifications of certain positions within the Health Department that are proposed to occur in 2019 will also play a role in this increase. The Health Department has added one , and will be requesting three additional , new positions in 2018 , which will , if approved , also result in the addition of those personnel costs to the 2019 budget . As an offset to increased total personnel costs, our 2019 projected health insurance costs will decline by approximately 5 . 8 % . This is primarily due to decreased individual and family enrollment in the County's health plans and the health insurance rate decrease . • Increased Information Technology Costs. Based on actual costs incurred in 2017, our data processing cost projections are proposed to increase by approximately 3 .8% in 2019 . Our Environmental Health Lab is planning for the migration of their nearly obsolete laboratory 367 software to an advanced software application that is expected to improve productivity. In addition , both our Environmental Health and Public Health Clinical services divisions will continue improving our technological interfaces between our electronic medical records and laboratory for both internal and external customers . • Decreased Equi anent ( Small and Capitalized ) Costs . Most divisions are projecting lower equipment costs as we adjust downward following our success in bringing-in updated technology at the Health Department . We will continue to implement new technologies geared toward reducing staffing costs, operational redundancies, and travel costs as local , regional and national meetings are increasingly becoming available via teleconferences and webinars as alternative options to costly travel . 368 PUBLIC HEALTH SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final LICENSES AND PERMITS 2560 41400 4210 LICENSES 318,400 332,000 332,000 0 2560 41400 4221 PERMITS 383,350 415,000 415,000 0 TOTAL LICENSES AND PERMITS 701 ,750 747,000 747,000 0 INTERGOVERNMENTAL 2530 41300 4321 MEDICAID 117 240 240 0 253910 41300 4321 MEDICAID 38,804 8,000 8,000 0 2560 41400 4321 MEDICAID 77,500 130,500 130, 500 0 2590 41600 4321 MEDICAID 28,556 28,062 28,062 0 2591 41600 4321 MEDICAID 247,723 177,406 177,406 0 2592 41600 4321 MEDICAID 73,354 54,523 54, 523 0 2599 41600 4321 MEDICAID 37,036 27,806 27,806 0 255810 41300 4336 REIMBURSEMENTS 54,352 78,858 78,858 0 2560 41400 4336 REIMBURSEMENTS 0 121 , 151 121 , 151 0 2500 41100 4340 GRANTS 414,809 419,783 419, 783 0 2517 41210 4340 GRANTS 318,903 318,903 318,903 0 2521 41210 4340 GRANTS 12,500 12,500 12, 500 0 2523 41210 4340 GRANTS 233,992 249,524 249, 524 0 2524 41210 4340 GRANTS 8,250 0 0 0 2525 41210 4340 GRANTS 126,549 126,549 126, 549 0 2528 41210 4340 GRANTS 68,088 68,035 68,035 0 251010 41210 4340 GRANTS 179,911 153,440 153,440 0 252710 41210 4340 GRANTS 85,000 85,000 85,000 0 2531 41300 4340 GRANTS 12,075 15,000 15,000 0 253310 41300 4340 GRANTS 234,054 234,054 234,054 0 253910 41300 4340 GRANTS 52,500 52,500 527500 0 254911 41300 4340 GRANTS 137,000 142,382 142, 382 0 255211 41300 4340 GRANTS 837,404 944,079 944,079 0 2560 41400 4340 GRANTS 67,200 72,080 72,080 0 256410 41400 4340 GRANTS 110,747 107,584 1077584 0 258110 41500 4340 GRANTS 273,284 270,389 270, 389 0 2591 41600 4340 GRANTS 259,646 152,384 1527384 0 2592 41600 4340 GRANTS 169, 129 134,036 134,036 0 2593 41600 4340 GRANTS 134,382 180, 171 180,171 0 2594 41600 4340 GRANTS 16,300 34,800 34,800 0 2500 41100 4356 COUNTIES 5,089,441 5,441 ,633 5,441 ,633 0 TOTAL INTERGOVERNMENTAL 9,398,606 9,841 ,372 9,841 ,372 0 CHARGE FOR SERVICES 2500 41100 4410 CHARGE FOR SERVICES 185,000 185,000 185,000 0 2530 41300 4410 CHARGE FOR SERVICES 25,506 9,000 9,000 0 253910 41300 4410 CHARGE FOR SERVICES 8,528 7,000 7,000 0 2560 41400 4410 CHARGE FOR SERVICES 329,900 415,769 415, 769 0 2590 41600 4410 CHARGE FOR SERVICES 93,294 100,679 100,679 0 2591 41600 4410 CHARGE FOR SERVICES 67,474 41 ,078 41 ,078 0 2592 41600 4410 CHARGE FOR SERVICES 67,081 57,444 57,444 0 2593 41600 4410 CHARGE FOR SERVICES 15,486 26,901 26,901 0 2594 41600 4410 CHARGE FOR SERVICES 0 4, 131 4, 131 0 TOTAL CHARGES FOR SERVICES 792,269 847,002 847, 002 0 MISCELLANEOUS 2560 41400 4510 FINES 15,000 13,000 13,000 0 253910 41300 4690 DONATIONS 1 1 1 0 2590 41600 4690 DONATIONS 800 251 251 0 2591 41600 4690 DONATIONS 14,383 12,836 12,836 0 2592 41600 4690 DONATIONS 170 190 190 0 2593 41600 4690 DONATIONS 429 591 591 0 2594 41600 4690 DONATIONS 0 126 126 0 TOTAL MIS ME LLANEO US 30,783 26,995 26,995 0 TRANSFER 2560 41400 712700 TRANSFER 639,035 569,738 569,738 0 TOTAL PUBLIC HEALTH 11 , 562,443 12,032,107 12,032,107 0 369 PUBLIC HEALTH SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Orq Expenditure Function Budget Request Recommend Final 2 500 41100 ADMINISTRATION 185,000 185,000 185,000 0 251010 41210 GENERAL HEALTH EDUCATION 159, 542 177,005 177,005 0 2517 41210 GENERAL HEALTH EDUCATION 329, 565 333,099 333,099 0 2520 41210 GENERAL HEALTH EDUCATION 930,647 1 ,001 ,033 1 ,001 ,033 0 2621 41210 GENERAL HEALTH EDUCATION 20, 130 20 ,879 20,879 0 2523 41210 GENERAL HEALTH EDUCATION 256,878 323,737 323, 737 0 2524 41210 GENERAL HEALTH EDUCATION 13,033 0 0 0 2525 41210 GENERAL HEALTH EDUCATION 147, 783 156,435 156,435 0 252710 41210 GENERAL HEALTH EDUCATION 138, 383 129,463 129,463 0 2528 41210 GENERAL HEALTH EDUCATION 84,883 83,249 83,249 0 2530 41300 COMMUNITY HEALTH SERVICES 394,807 573,250 573,250 0 2531 41300 COMMUNITY HEALTH SERVICES 14, 360 33 ,265 33,265 0 253310 41300 COMMUNITY HEALTH SERVICES 433, 337 471 ,681 471 ,681 0 253910 41300 COMMUNITY HEALTH SERVICES 407,678 341 ,549 341 , 549 0 254911 41300 COMMUNITY HEALTH SERVICES 249, 128 290,907 290,907 0 255211 41300 COMMUNITY HEALTH SERVICES 984,464 995,261 995,261 0 255810 41300 COMMUNITY HEALTH SERVICES 75,998 105,557 105, 557 0 2560 41400 ENVIROMENTAL 3,250,091 3,682 ,376 3,682, 376 0 256410 41400 ENVIROMENTAL 135,459 131 ,856 131 ,856 0 2580 41500 PUBLIC HEALTH PREPAREDNESS 54,488 56,945 56,945 0 258110 41500 PUBLIC HEALTH PREPAREDNESS 285,253 274,362 274, 362 0 2590 41600 PUBLIC HEALTH CLINICAL SERVICES 747,037 675,385 675, 385 0 2591 41600 PUBLIC HEALTH CLINICAL SERVICES 1 , 169,664 997,304 997, 304 0 2592 41600 PUBLIC HEALTH CLINICAL SERVICES 674, 151 590,638 590,638 0 2593 41600 PUBLIC HEALTH CLINICAL SERVICES 313,934 306,609 306,609 0 2594 41600 PUBLIC HEALTH CLINICAL SERVICES 106, 750 95,262 95,262 0 TOTAL PUBLIC HEALTH 11 ,562,443 12, 032, 107 12,032, 107 0 370 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Summary - - All Departments - - Fund 2500 DEPARTMENT DESCRIPTION : See individual units . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 7 ,274 , 358 $ 8 , 671 , 677 $ 8 , 920 , 552 $ 8 , 920 , 552 Supplies 549 , 923 798 , 581 801 , 911 801 , 911 Purchased Services 1 , 116 , 230 2 , 134 , 921 2 ,239 , 918 2 ,239 , 918 Fixed Charges 702 , 677 937 , 306 1 , 076 , 001 1 , 076 , 001 Contra Expense -908 , 950 - 1 , 027 , 742 - 1 , 049 ,475 - 1 , 049 , 475 Capital 0 47 , 700 43 , 200 43 , 200 Gross County► Cost $ 8 , 734 , 238 $ 11 , 562 , 443 $ 12 , 032 , 107 $ 12 , 032 , 107 Revenue/Fund Bal . 5 , 602 , 191 6 ,473 , 002 6 , 590 ,474 6 , 590 , 474 Net County Cost $ 3 , 132 , 047 $ 5 , 089 , 441 $ 5 ,441 , 633 $ 5 ,441 , 633 Budgeted Positions 93 . 350 97 . 075 1O1 . 075 101 . 075 SUMMARY OF CHANGES : See individual units . FINANCE/ADMINISTRATION RECOMMENDATION : See individual units . BOARD ACTION : See individual units . PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures FTE's per 10 , 000/capita 3 . 06 3 . 08 3 . 10 Per capita cost (county support) $ 10 .28 $ 16 . 14 $ 16 . 70 371 HEALTH FUND SUMMARY ( CONTINUED ) FUND 2500 Mission Statement : In partnership with the communities we serve, Weld County Department of Public Health and Environment preserves, promotes and protects the health and environment of the residents of Weld County . (Department of Public Health and Environment) o Goal PHS1 : Formally integrate health services into an established and enduring community system of care. o Goal PHS2 : Support the community in addressing behavioral health issues, including mental health and substance abuse. o Goal PHS3 : Increase communication channels, both internally and with the community, through the use of technology and other means. NOTE : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT HAS A COMPREHENSIVE STRATEGIC PLAN AVAILABLE ONLINE AT: http: //www. co. weld. co . us/Departments/HealthEnvironment/index. html 372 Goal HS1: Offer integrated health care service to the entire community as part of an integrated comprehensive system of care. PRELIMINARY PERFORMANCE DESIRED OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S)* Increase residents' awareness/ Annually publicize at least one high reach Youth tobacco use Completed by March Ongoing in 2019 knowledge of the influencing public health message that increases prevention campaign 2019 and on-going factors that affect their health and community members ' awareness of place- social media in 2019 the communities' health overall . specific differences in health and social indicators. Quality Improvement Completed QI in 2019; Improve access to needed Use national public health accreditation to (QI ) activity conducted findings to be used in preventive, appropriate, improve core functions of public health in each Division shaping O.1 culture at affordable, continuous, and timely services. the Department Ongoing in 2019 community health services for residents. Public has increased New use of data access to information Use technologies to improve access to dashboard to show and progress of services in all divisions. real time progress of Department activities public health activities and strategies Ongoing in 2019 Goal HS2: Support the community addressing various health issues, including mental health and substance abuse. DESIRED OUTCOMES PRELIMINARY PERFORMANCE ACTUAL ESTIMATED PROJECTED OBJECTIVE/KEY PERFORMANCE INDICATOR(S)* Reduce risks for chronic disease Oversee implementation of 5-year Weld New CHIP completed; Over 90 partners Ongoing in 2019; and help residents maintain a County Community Health Improvement quarterly meetings engaged; expansion of Progress to be assessed healthy body weight through Plan (CHIP) with public health partners, held with partners outreach to business and results tracked via nutrition, physical activity, and including behavioral health issues community, etc. data dashboard obesity prevention strategies. Radon, zoonotic, a n d food safety campaigns Radon, zoonotic, and Increase years of healthy life and Increase residents awareness of identified food safety campaigns Additional campaigns reduce disparities among all Weld environmental health issues (e.g., lead, air ongoing under review (e.g. WNV) County residents through quality, radon, food safety) environmental health initiatives. and ongoing i n 2019 Increase our internal capacity to respond to Keep residents safe and free of natural and man-made hazards Completion of drills Implement lessons disease from environmental hazards/ forecast, prepare and and table top learned from exercises Implement regional respond to threats to basic good exercises into response plans healthcare coalition goals health. and objectives in 2019 Goal H53: Increase communication channels, both internally and with the community, through use of technology and other means PRELIMINARY PERFORMANCE DESIRED OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S)* Establish a department-wide quality Developed performance management Achieved and Complete required Maintain national improvement (QI) plan based on system that includes 01 and competencies maintaining national accreditation Annual Accreditation in 2019 by county and organizational policies required to maintain national Public Health Report in December meeting reporting and and direction. accreditation; including improvements to Accreditation and 2019; including QI activity requirements, internal and external communication communication improvements and which also includes improvements to improvements to internal internal and external and external communication communication Note: Goals from the Health Department Strategic Plan 2016-20 373 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Administration Services - - 2500-41100 DEPARTMENT DESCRIPTION : Overall administration of the Department of Public Health and Environment, including personnel , procurement, budgeting , fiscal management, data and records management, contract and grant management, and facilities management. The Executive Director is the official registrar of vital statistics for Weld County. Records of deaths that occurred in Weld County are kept and certified copies are available upon request from the Deputy Registrars . Birth records for births that occurred anywhere in the State of Colorado are available electronically and certified copies can be issued upon request from the Deputy Registrars . RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 770 , 179 $ 900 , 084 $ 1 , 045 , 577 $ 1 , 045 , 577 Supplies 7 , 795 45 , 975 44 , 200 44 , 200 Purchased Services 80, 140 95 ,223 101 , 498 101 ,498 Fixed Charges 0 0 0 0 Contra Expense -572 , 203 -909 , 982 - 1 , 049 ,475 - 1 , 049 ,475 Capital 0 47 , 700 43 , 200 43 , 200 Gross County Cost $ 185 , 911 $ 185 , 000 $ 185 , 000 $ 185, 000 Revenue 185 , 945 185 , 000 185 , 000 185 , 000 Net County Cost $ -34 $ 0 $ 0 $ 0 Budgeted Positions 10 . 0 10 . 0 11 . 75 11 . 75 SUMMARY OF CHANGES : There is a $ 139 , 493 (7 . 49% ) projected increase in Personnel Services costs for 2019 . This increase is attributable to the increase of FTE by 1 . 75 as the Health Department continues its reorganization and movement of administrative staff from other departments into the Administration Division . Furthermore , we are projecting increases in salaries and benefits due to position reclassifications, step increases and cost of living adjustment in 2019 . A reclassification of an Office Tech IV to Accounting Clerk V is requested and recommended for classification parity . Also , Public Health Office Tech III 's gradel5 are being requested and recommended to go to grade 16 again for parity with Human Services . Supplies and Purchased Services costs are projected to remain fairly level at $44 , 200 and $ 101 ,498 , respectively , for 2019 . In 2019 as part of our ongoing efforts to refresh our technology in the Health Department, we are anticipating that a few items of equipment will fall into the capital expenditures category and have budgeted $43 , 200 . There will be an increase of 15 . 33% , or $ 139 , 493 , in contra-expenditures that will be reallocated to the divisions of the Health Department. It is anticipated our birth and death certificate issuance volume to maintain at historical levels in 2019 , with revenue projected at $ 185 , 000 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 374 HEALTH ADMINISTRATION ( CONTINUED ) 2500 -41100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Greeley Office : Birth Certificates issued 5639 7 , 000 5550 Death Certificates issued 8226 9 , 000 7200 Southwest Weld Office : Birth Certificates issued 716 1 , 000 1000 Death Certificates issued 111 200 200 VitalChek : Birth Certificates issued 372 450 450 Death Certificates issued 24 50 50 Efficiency Measures FTE 's per 10 , 000/capita . 328 . 317 . 361 Per capita cost $2 . 21 $2 . 89 $2 . 79 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following Department of Public Health and Environment Budget Review Summary . 375 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Non-Program Revenue - - 2500-41100 DEPARTMENT DESCRIPTION : Non -program revenues from the State per capita health funds . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 413 , 654 414 , 809 419 , 783 4 ,974 Net County Cost $ -413 , 654 $ -414 , 809 $ -419 , 783 $ 4 , 974 Budgeted Positions n/a n/a n/a n/a SUMMARY OF CHANGES : Non-program revenue from Local Planning and Support, formerly known as Per Capita , to support essential public health services is projected to increase by $4 , 974 , or 1 . 2 . % . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BO BOARD ACTION : 376 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Health Communication Section - - 2520-41210 DEPARTMENT DESCRIPTION : Health Communication , Education and Planning ( HCEP ) includes county and grant funded health communication/prevention programs that promote healthy behaviors to reduce the burden of chronic disease in our county. The Health Communication team coordinates the Community Health Improvement Plan and strategic planning functions for the department. HCEP serves as the liaison with the local TV/radio/newspaper media for the Health Department. They develop and disseminate emergency communication and educational materials to the public . The HCEP team provides support internally for producing educational materials, reports, and local health data . Health Communication partners with the community to implement strategies that promote and support healthy behaviors. These include improving access to healthy foods and recreation for all residents, cardiovascular disease and diabetes prevention and management, men 's health screening and lifestyle education , healthy relationships for teens and parents to prevent unintended pregnancy and STI , tobacco use prevention , and traffic safety and prevention of unintentional injuries for teens. Coalitions such as Drive Smart Weld County, the Community Health Improvement Plan (CHIP) coalition , and the Weld Tobacco-Free Coalition , provide guidance to the department to address these important health issues in Weld County. RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND FY CURRENT NEXT FY NEXT FY FY Personnel Services $ 1 , 274 , 854 $ 1 ,446 , 098 $ 1 , 568 , 415 $ 1 , 568 , 415 Supplies 12 , 597 26 ,536 42 ,437 42 , 437 Purchased Services 126 , 034 434 , 470 406 , 973 406 , 973 Fixed Charges 155 , 667 173 , 740 207 , 075 207 , 075 Contra Expense Gross County Cost $ 1 , 569 , 152 $ 2 , 080 , 844 $ 2 , 224 , 900 $ 2 ,224 , 900 Revenue 931 , 347 1 , 033 , 193 1 , 013 , 951 1 , 013 , 951 Net County Cost $ 637 , 805 $ 1 , 047 , 651 $ 1 , 210 , 949 $ 1 ,210 , 949 Budget Positions 13 . 75 16 . 625 17 . 625 17 . 625 SUMMARY OF CHANGES : Overall , Personnel Services has an increase of $ 122 , 317 , this is due in part to cost of living adjustments , step increases , and the addition of 1 . 0 FTE for the Healthy Eating/Active Living ( HEAL) Health Educator. Supplies increased $ 15 , 901 due to increased programming and outreach in several prevention programs ; Purchased Services has decreased $27 ,497 , and this is due to a number of changes in grant deliverables and contracted services . The Fixed Charges has increased by $33 , 335 and this correlates with the increased staff and technology needs. Revenue is down slightly by $ 19 , 242 , and this is due to an overall decrease in grant funding support. 377 HEALTH COMMUNICATION SECTION ( CONTINUED ) 2520 -41210 FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval , including the additional position for the Healthy Eating/Active Living ( HEAL ) Health Educator. BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs residents reached by the classes, programs 175 , 000 180 , 000 185 , 000 News release exposure 720 , 000 750 , 000 760 , 000 Efficiency Measures FTE ' s per 10 , 000/capita . 4538 . 527 . 541 Per capita cost { county support} $2 . 09 $3. 32 $3 . 72 Effectiveness results Reduction in motor vehicle fatalities 35 51 55 Reduction in teen birth rate for 15 - 17 yr. olds -- MCH data 18/1 , 000 13/1 , 000 12/1 , 000 Number of obese/overweight adults — CHA data 64% 67% 66% Adult Smoking rates -- CHA data 14 . 0% 14 . 5% 14 . 0% GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following Department of Public Health and Environment Budget Unit Request Summary. 378 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Community Health Services - - 2530-41300 DEPARTMENT DESCRIPTION : The division provides comprehensive services that improve the overall health of Weld County. These services include preventing communicable and chronic diseases; enhancing parenting skills and building strong family units; connecting community members to needed resources ; ensuring children and youth with special needs are getting the health care they need ; reducing adverse effects of lead poisoning ; building strong partnerships with community organizations through interactive collaboration ; and reducing health inequities by ensuring our most vulnerable community members have access to resources and services . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND 41300 41600 LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 , 687 , 470 $ 3 , 614 , 478 $ 0 $ 0 Supplies 277, 434 501 , 924 0 0 Purchased Services 560 , 933 986 , 568 0 0 Fixed Charges 295 ,490 468 , 338 0 0 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 3 , 821 , 327 $ 5 , 571 , 308 $ 0 $ 0 Revenue 2 , 198 , 954 2 , 625 , 584 0 0 Net County Cost $ 1 , 622 , 373 $ 2 , 945 , 724 $ 0 $ 0 Budgeted Positions 41 . 35 42 .2 0 0 RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND 41300 LAST FY CURRENT FY NEXT FY NEXT FY (2017) (2018) (2019) (2019) Personnel Services $ 0 $ 1 , 836 , 013 $ 1 , 946 , 938 $ 1 , 946 , 938 Supplies 0 72 , 146 71 , 792 71 , 792 Purchased Services 0 422 , 156 516 , 115 516 , 115 Fixed Charges 0 229 ,457 276 , 625 276 , 625 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 2 , 559 , 772 $ 2 , 811 ,470 $ 2 , 811 ,470 Revenue $ 0 1 , 400 , 341 1 ,491 , 114 1 , 491 , 114 Net County Cost $ 0 $ 1 , 159 ,431 $ 1 , 320 , 356 $ 1 , 320 , 356 Budgeted Positions $ 0 22 . 542 23 . 35 23 . 35 379 COMMUNITY HEALTH SERVICES ( CONTI UED 2530 -41300 SUMMARY OF CHANGES : In 2017 the division of Public Health Services, also known as Nursing , was split into two divisions, community Health Services (CHS ) (41300) and Public Health Clinical Services ( PHIS) (41600). The two tables above are meant to disseminate historical information for 2017 and 2018 and the expenditures and revenues for the CHS division in 2019. Personnel expenditures are projected to increase by about 6% , or $ 110 , 925. The increase is attributable to planned position reclassifications, step increases , and a cost of living increase in 2019. An additional epidemiologist position was approved mid-year in 2018 . Supplies and Purchased Services categories have increased by $93,605 , or approximately 19 % . This increase is primarily due to projected increased costs of computer software and contracted and data processing services. These services and software are critical to ensuring efficient and effective services for our clients and the community. The computer software products will enable video remote interpreting and data analysis services for our diverse population . In addition , these products and services will enable CHS to monitor and project diseases rates and outbreaks in order to proactively prevent disease spread , resulting in increased work productivity and reducing morbidity and mortality in Weld County . The department is also projecting higher costs associated with the electronic health records program which is used for charting and billing . Fixed Charges are increasing $47 , 168 , or a little over 20% primarily due to an increase in projected administration overhead costs. Overall revenue is expected to increase by $90 , 773 , or about 6 . 5 % . This increase is primarily due to increases in both Medicaid and grant funding in many of the CHS programs. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 380 COMMUNITY HEALTH SERVICES ( CONTINUED ) 2530 -41300 PERFORMANCE MEASURES - COMMUNITY HEALTH SERVICES - 41300 Work Outputs ACTUAL ESTIMATED PROJECTED 2017 2018 2019 Communicable Disease Program Outbreak Investigations 12 15 18 Reportable Disease Investigations 542 600 600 Tuberculosis Blood and Skin Tests Completed 376 250 300 Infection Prevention Trainings 3 3 3 Rabies PEP Coordination 15 15 20 Health Communities — Clients Contacted 15 , 430 17 , 000 17 , 000 Presumptive Eligibility — Clients Contacted 188 200 200 Mobile Medical Unit Outings Days 173 95 95 Individual Sites Served 56 40 40 Miles Traveled 5 , 377 3 , 050 3 , 000 Nurse- Family Partnership for First-Time Mothers Client Visits 1 , 536 850 2 , 000 Mothers and Infants Served 265 250 350 Total Time Spent with Clients ( hours) 1 , 774 900 2 , 1000 Maternal and Child Health — HCP — CC Clients Served 547 400 540 Direct Referrals Received 119 184 200 Client Visits 1 , 066 975 1 , 050 Community Outreach Clients Assisted 398 235 300 Outreach Events 72 30 70 Community Partner Meetings 54 30 60 Efficiency Measures - 41300 & 41600 FTE's per 10 , 000/capita 1 . 38 1 . 34 0 Per capita cost (county support) $5 . 34 $9 . 34 $0 . 00 Efficiency Measures - 41300 FTE's per 10 , 000/capita 0 . 715 0 . 717 Per capita cost (county support) $3 . 68 $4 . 05 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following Department of Public Health and Environment Budget Unit Request Summary. 381 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Environmental Health Services - - 2560-41400 DEPARTMENT DESCRIPTION : The primary mission of the division is to protect and perpetuate the public health of the citizens of the county with scientific risk assessments, the development of policies , monitoring and inspections , consultation , and the enforcement of regulations designed to protect food , water, and air supplies. Services include technical assistance and consultation , monitoring and sampling , inspection and enforcement, education and outreach , and planning activities. The laboratory's purpose is to process medical and water samples. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 , 316 ,248 $ 2 ,484 , 117 $ 2 , 601 , 029 $ 2 , 601 , 029 Supplies 215 , 072 220 , 756 259 , 107 259 , 107 Purchased Services 339 , 081 524 , 110 613 , 378 613 , 378 Fixed Charges 230 , 981 274 , 327 340 , 718 340 , 718 Contra Expense -236 , 747 - 117 760 0 0 Capital 0 0 0 0 Gross County Cost $ 2 , 864 , 635 $ 3 , 385 , 550 $ 3 , 814 , 232 $ 3 , 814 , 232 Revenue 2 , 034 144 1 , 941 132 2 , 176 , 822 2 , 176 , 822 Net County Cost $ 830 ,491 $ 1 ,444 ,418 $ 1 , 637 ,410 $ 1 , 637 ,410 Budgeted Positions 25 . 75 26 . 25 29 . 00 29 . 00 SUMMARY OF CHANGES : Net County Cost is increasing by $ 192 , 992 . The increase is due to increased costs in Personnel Services with the addition of 2 . 75 FTEs to EH . Other costs, including Supplies, Purchased Services and Fixed Charges increased correspondingly and an increased focus on training as well as technology (switch to FDA Food Code and resultant software , training , database and website changes). Additionally, Decade was acquired by Accela and Accela predicts our migration to Accela (consumer protection programs are in Decade's Envision program ) will be either in 2019 or 2020 . Money was set aside for this need . Personnel Services increased with addition of 2 . 75 FTEs to the EH roster: 1 . 0 FTE for a courier and water sample collector, 1 . 0 FTE for an EH Lab Specialist, 1 . 0 FTE for a Home Child Care Health & Safety Specialist (collaboration with Human Services ). The Home Child Care Health & Safety Specialist was approved mid-year by the Board . Office technician time has been decreased by 0 .25 FTE . Supplies increased by $38 , 351 or 17% . There is an increased amount for lab consumables in anticipation of new contracts for services (such as processing the Adams County VOC samples ), a reflection of additional supplies needed due to the new positions in the budget and an allowance for increase in cost of all supplies. 382 ENVIRONMENTAL HEALTH SERVICES ( CONTINUED ) 2560 -41400 SUMMARY OF CHANGES (Continued ) : Purchased services increased by $89 , 268 or 17% . The increase is due to the added FTEs, a set-aside for accommodating the change to the FDA Food Code from the Colorado Regulations (requiring training for inspectors and operators, software changes, website changes), the potential database migration from Envision ( Decade product) to Accela (acquired Decade ) for the Consumer Protection programs , and an allowance for inspector training/standardization in the child care and ISDS programs . Fixed charges ( EH share of Health Administration costs ) increased by $66 , 391 or 24% . Revenue is expected to increase by $235 , 690 . The increase is due to additional license fee revenue from the 2016 legislative action that raised retail food establishment license fees (another 8% added for 2019 ) for three successive years; 2019 has the last fee increase . Septic revenue in 2017 was approximately $81 , 000 above the projection and residential permits are already increased in 2018 over 2017 . The Land Applications (biosolids ) program produces revenue through permits issued . At $94 , 744 , 2017 revenue was almost $20 , 000 more than anticipated in the 2017 Proposed Budget. Lab fee increases will be sought in 2018 for 2019 . Additional lab contracts, primarily medical , will be sought to support the addition of the lab specialist position , and there will be additional unknown amount of revenue from the new contracts . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . The courier and water sample collector, and EH Lab Specialist are justified based upon workload of the department as indicated with the increased revenue in the department and improved efficiency of the department. BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs * Food inspections, activities , complaints 3 , 578 3 , 900 3 , 900 Laboratory analyses 21 , 316 18 , 000 24 , 000 Household Hazardous Waste Disposed (##' s) 405 , 164 510 , 000 530 , 000 Environmental Planning Reviews 625 593 650 I . S . D . S . permits and inspections 1409 1 , 374 1430 Waste inspections , complaints, spill reports 250 250 260 Biosolids Inspections , activities , complaints 184 155 184 Efficiency Measures FTE's per 10 , 000/capita . 845 . 833 . 890 Per capita cost (county support) $2 . 56 $4 . 58 $5 . 03 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following Department of Public Health and Environment Budget Unit Request Summary. 383 BUDGET UNIT RE AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Public Health Preparedness - - 2580-41500 DEPARTMENT DESCRIPTION : Public Health Preparedness utilizes grants and county funding to enhance the ambient level of emergency preparedness , both internally (county organization ) and externally ( constituents ). This unit is charged with preparing for, and responding to , incidents and events which threaten the quality and quantity of life within the purview of health and environment; develops exercises and evaluates various plans , procedures and protocols associated with emergency preparedness ; is assigned disease investigation duties and functions , along with regional bioterrorism laboratory duties and functions; houses the county-wide Health Alert Network, communications and warning operations; and is engaged in local , regional , state and national collaborative efforts associated with these disciplines. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 225 , 607 $ 220 , 900 $ 198 , 222 $ 198 , 222 Supplies 37 , 025 3 , 390 3 , 390 3 , 390 Purchased Services 10 , 042 94 , 550 106 , 196 106 , 196 Fixed Charges 20 , 539 20 , 901 23 , 499 23 ,499 Capital 0 0 0 0 Gross County Cost $ 293 ,213 $ 339 , 741 $ 331 , 307 $ 331 , 307 Revenue 251 , 801 273 ,284 270 , 389 270 , 389 Net County Cost $ 41 ,412 $ 66 ,457 $ 60 , 918 $ 60 , 918 Budgeted Positions 2 . 5 2 . 0 2 . 0 2 . 0 SUMMARY OF CHANGES : No increase in FTE for 2019 and staffing will remain unchanged (2 . 0 FTE ); a slight decrease in Personnel Costs of $22 , 678 due to a long-time EPI staff position retired , resulting in salary and benefits savings in Personnel . Supplies has remained neutral with no increased costs ( $0 ). Purchased Services has increased ($ 11 , 646 ) due to increased costs associated with medical response equipment and supplies. Fixed Charges have increased ( $2 , 598 ) due to increases in County IT services , and department operations expenses. Revenue has decreased slightly ($2 , 895 ) due to a funding adjustment by the State Office . Overall , Gross County Costs is down ($8 , 434 ) due to savings in Personnel . Net County Cost is also decreased by ($5 , 539 ) . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 384 PUBLIC HEALTH EMERGENCY PREP ( CONTINUED ) 2500 -41500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures FTE's per 10 , 000 capita . 066 . 063 . 061 Per capita cost ( county support) $0 . 14 $0 . 21 $0 . 19 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following Department of Public Health and Environment Budget Unit Request Summary. 385 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER : Public Health Clinical Services - - 2590-41600 DEPARTMENT DESCRIPTION : The division holds clinics for immunizations, family planning , international travel health , STI 's , foster child physicals, and women 's health . It provides immunizations , screening , counseling , communicable disease surveillance , containment, treatment, and teaching . Provides home visits for health promotion , evaluation , health assessment, and community activities . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND 41300 41 LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 , 687 , 470 $ 3 , 614 , 478 $ 0 $ 0 Supplies 277, 434 501 , 924 0 0 Purchased Services 560 , 933 986 , 568 0 0 Fixed Charges 295 ,490 468 , 338 0 0 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 3 , 821 , 327 $ 5 , 571 , 308 $ 0 $ 0 Revenue 2 , 198 , 954 2 , 625 , 584 0 0 Net County Cost $ 1 , 622 , 373 $ 2 , 945 , 724 $ 0 $ 0 Budgeted Positions 41 . 35 42 .2 0 0 RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND 41600 LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 1 , 778 ,465 $ 1 , 560 , 371 $ 1 , 560 , 371 Supplies 0 429 , 778 380 , 985 380 , 985 Purchased Services 0 564 ,412 495 , 758 495 , 758 Fixed Charges 0 238 , 881 228 , 084 228 , 084 Contra Expense 0 0 0 0 Capital 0 0 0 0 Cross County Cost $ 0 $ 3 , 011 , 536 $ 2 , 665 , 198 $ 2 , 665 , 198 Revenue 0 1 , 225 ,243 1 , 033 ,415 1 , 033 , 415 Net County Cost $ 0 $ 1 , 786 ,293 $ 1 , 631 , 783 $ 1 , 631 , 783 Budgeted Positions $ 0 19 . 658 17 . 35 17 . 35 386 PUBLIC HEALTH CLINIC S ( CONTINUED ) 2590 -41600 SUMMARY OF CHANGES : In 2017 the division of Public Health Services , also known as Nursing , was split into two divisions , Community Health Services (CHS ) (41300 ) and Public Health Clinical Services ( PHCS ) (41500 ). The two tables above are meant to disseminate historical information for 2017 and 2018 and the expenditures and revenues for the Public Health Clinical Services division in 2019 . Overall , net county costs in the Public Health Clinical Services division will decrease by $ 154 , 510 as a result of the continuing restructure of Health Department resources that began in 2017 . A closely corresponding increase in net county costs will occur in the Community Health Services division . Personnel expenditures are projected to decrease by $218 , 094 in the Public Health Clinical Services division . This is due to the reduction of 2 . 3 FTE in this division as a result of attrition following the retirement of a 1 . 0 FTE and from shifting workloads of 1 . 3 FTE from this division into other divisions . This reduction was off-set by planned step increases and a cost of living adjustment in 2019 . Projected expenditures related to Supplies, Purchased Services and Fixed Charges will decline by $ 128 , 244 in 2019 , due to the realignment of resources between divisions in the Health Department. Overall revenue is expected to decrease by approximately $ 191 , 828 in 2019 . This projection is made following a large decline in 2017 of Health First Colorado (formerly known as Medicaid ) reimbursements for our clinical services. This is due to lower reimbursements rates for covered services; more claims denials as fewer services are being covered ; fewer patient visits in our clinics as more patients are covered by private insurance or Health First and are seeking the services from their primary care providers ; and a demographic shift in the types of patients accessing our services. Our projected grant revenues are down in some programs and up in other programs, causing a net decrease in grant funding as there is a shift in focus for the types of programs and services we are offering at the Health Department. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 387 PUBLIC HEALTH CLINIC SERVICES ( CONTINUED ) 2590 -41600 PERFORMANCE MEASURES Work Outputs ACTUAL ESTIMATED PROJECTED Immunization/Communicable Disease Program Immunization Visits 2 , 111 2 , 000 2 , 150 Vaccinations Given ( North ) 3 , 164 5 , 000 3 , 500 Vaccinations Given (South ) 1 , 073 900 1 , 000 Outreach Events 8 12 12 Telethon Contacts-Outreach Calls 4 , 332 5 , 700 5 , 000 Travel Immunization/1693 Clinic Visits 410 200 450 Travel Vaccines Given 532 550 600 Family Planning Visits 3300 2 , 800 3400 MD Clinic Visits 79 120 90 Sexually Transmitted Infections Visits 330 350 375 Women 's Wellness Connection (WWC ) Visits 199 240 225 WISEWOMAN Visits 108 160 170 WWC — Targeted Outreach — Clients Contacted 1 , 356 7 , 800 2 , 000 Community Outreach {Women 's Health/Foster) 0 50 75 Efficiency Measures - 41300 & 41600 FTE's per 10 , 000/capita 1 . 38 1 . 34 0 Per capita cost (county support) $5 . 34 $9 . 34 $0 . 00 Efficiency Measures - 41600 FTE's per 10 , 000/capita 0 . 0 0 . 623 0 . 533 Per capita cost (county support) $0 . 00 $5 . 67 $5 . 01 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Health goals following Department of Public Health and Environment Budget Unit Request Summary. 388 SEVEN YEAR TREND Human Services $9 $8 $7 $6 co Z O J J 1 $4 • $3 $2 $ 1 • 2013 2014 2015 2016 2017 2018 2019 389 HUMAN SERVICES FUND SUMMARY The Human Services Fund is funded at $8 , 305 , 800 for 2019 , which is up $ 1 , 084 ,424 or 15 . 02 percent from the previous year. There are shifts in funding by program . The Community Services Block Grant is up $ 105 , 524 , and Senior Nutrition programs are up $240 , 864 . Department of Labor programs are up $767 , 100 . Area Agency on Aging is up $240 , 864 or 7 . 09 percent. These programs are returning to the 2017 funding level , which is more typical than the 2018 funding level was . Being totally reliant upon state and federal funding sources, Human Services continues to operate in an uncertain environment. The Human Services Fund budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 2019 budget. As fiscal pressures are dealt with , at the Federal and State levels, changes could be forthcoming that will affect this funding . The primary programs of Human Services are associated with the Workforce Innovation and Opportunity Act (WIOA), formerly the Workforce Investment Act (WIA), funded under the Department of Labor, Employment and Training Administration . This program is anticipating $2 , 813 , 100► for 2019 . In addition , the Job Service contract will be $753 , 600 down $ 106 ,400 . Funding for this program should remain fairly constant, depending on budget control measures enacted at the Federal level . The Human Services Fund is totally► funded through state and federal programs, with the exception of the 25 percent local match for the Area Agency on Aging program , which amounts to $ 12 , 351 . The AmeriCorps program has an excess of $80 , 900 in revenues over expenses. Therefore , the Human Services Fund has a net total of $68 , 549 in revenues over expenses for 2019 . Other programs of the Human Services Fund remain relatively stable programmatically with the following 2019 funding levels : Area Agency on Aging $ 3 , 636 , 200 Senior Nutrition $ 703 , 100 CSBG $ 399 , 800 In the above programs , Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 2019 . 390 HUMAN SERVICES SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final INTERGOVERNMENTAL 2650 61751 4314 USDA► 50,000 457550 45,550 0 2650 61765 4314 USDA 75,005 0 0 0 2650 61775 4314 USDA 7,279 0 0 0 2625 61400 4320 FEDERAL GRANTS 0 715,000 715,000 0 2625 61401 4320 FEDERAL GRANTS 400,000 0 0 0 2625 61420 4320 FEDERAL GRANTS 185,000 360,000 360,000 0 2625 61422 4320 FEDERAL GRANTS 145,000 0 0 0 2625 61430 4320 FEDERAL GRANTS 50,000 0 0 0 2625 61440 4320 FEDERAL GRANTS 320,000 0 0 0 2625 61441 4320 FEDERAL GRANTS 0 540,000 540,000 0 2625 61450 4320 FEDERAL GRANTS 116,250 1167500 116,500 0 2625 61451 4320 FEDERAL GRANTS 348,750 618, 500 618,500 0 2625 61460 4320 FEDERAL GRANTS 810,000 477,600 477,600 0 2625 61461 4320 FEDERAL GRANTS 40,000 40,000 40,000 0 2625 61470 4320 FEDERAL GRANTS 0 8,000 8,000 0 2625 61480 4320 FEDERAL GRANTS 0 268,000 268,000 0 2625 61505 4320 FEDERAL GRANTS 20,490 8,000 8,000 0 267895 61601 4320 FEDERAL GRANTS 294,276 399,800 399,800 0 2650 61700 4320 FEDERAL GRANTS 0 95,649 95,649 0 2650 61701 4320 FEDERAL GRANTS 105,206 0 0 0 2650 61705 4320 FEDERAL GRANTS 46,900 40,000 40,000 0 2650 61710 4320 FEDERAL GRANTS 35,244 82,000 82,000 0 2650 61715 4320 FEDERAL GRANTS 10,000 0 0 0 2650 61720 4320 FEDERAL GRANTS 77500 0 0 0 2650 61730 4320 FEDERAL GRANTS 53,900 45,000 45,000 0 2650 61740 4320 FEDERAL GRANTS 19,900 17,000 17,000 0 2650 61745 4320 FEDERAL GRANTS 10,000 16,000 16,000 0 2650 61750 4320 FEDERAL GRANTS 343,000 400,000 400,000 0 2650 61755 4320 FEDERAL GRANTS 86,000 45, 550 45,550 0 2650 61760 4320 FEDERAL GRANTS 12,848 15,000 15,000 0 2650 61765 4320 FEDERAL GRANTS 0 65,000 65,000 0 2650 61770 4320 FEDERAL GRANTS 2,043 2, 500 2,500 0 2650 61775 4320 FEDERAL GRANTS 0 11 , 100 11 , 100 0 265995 61780 4320 FEDERAL GRANTS 1 ,756,300 1 ,978, 500 1 ,978,500 0 2650 61785 4320 FEDERAL GRANTS 18,843 0 0 0 265995 61790 4320 FEDERAL GRANTS 49,000 0 0 0 2650 61935 4320 FEDERAL GRANTS 14,966 67500 6,500 0 2650 61940 4320 FEDERAL GRANTS 39,042 27,800 27,800 0 2650 61945 4320 FEDERAL GRANTS 40,000 637700 63,700 0 2650 61785 4321 MEDICAID 0 13, 100 13, 100 0 265995 61790 4340 GRANTS 0 50,000 50,000 0 2650 61805 4340 GRANTS 10,000 10,000 10,000 0 2650 61835 4340 GRANTS 103,625 37,250 37,250 0 2650 61840 4340 GRANTS 135,000 127,650 127,650 0 2650 61841 4340 GRANTS 48,000 527700 52,700 0 2650 61845 4340 GRANTS 18,800 147700 14,700 0 2650 61850 4340 GRANTS 189,851 243,600 243,600 0 2650 61865 4340 GRANTS 327500 0 0 0 2650 61866 4340 GRANTS 30,000 1087550 108,550 0 2650 61875 4340 GRANTS 48,000 0 0 0 2650 61880 4340 GRANTS 61 ,000 1047300 104,300 0 2650 61885 4340 GRANTS 0 84, 100 84, 100 0 2650 61890 4340 GRANTS 59,477 0 0 0 2650 61895 4340 GRANTS 0 41 ,800 41 ,800 0 2650 61900 4340 GRANTS 5,000 0 0 0 2650 61905 4340 GRANTS 25,509 35,400 35,400 0 2650 61915 4340 GRANTS 92,000 75,600 75,600 0 2650 61920 4340 GRANTS 58,000 0 0 0 2650 61925 4340 GRANTS 27,247 0 0 0 2650 61930 4340 GRANTS 135,000 307350 30,350 0 2650 61931 4340 GRANTS 0 947500 94,500 0 2650 61932 4340 GRANTS 0 347500 34,500 0 2560 61701 711000 TRANSFER 12,351 12, 351 12,351 0 TOTAL INTERGOVERNMENTAL 6,604,102 7,678,700 7,678,700 0 CHARGE FOR SERVICES 2645 61200 4410 CHARGE FOR SERVICES 270,000 296,000 296,000 0 2646 61300 4410 CHARGE FOR SERVICES 125,000 200,000 200,000 0 TOTAL CHARGE FOR SERVICES 395,000 496,000 496,000 0 DO NATIONS 2650 61750 4690 DONATIONS 172,274 212,000 212,000 0 TOTAL HUMAN SERVICES 7'171 ,376 8,386,700 8,386,700 0 391 HUMAN SERVICES SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Or9 Expenditure Function Budget Re west Recommend Final 2625 61401 W I OA ADULT 400,000 715,000 715,000 0 2625 61420 WIOA DILOCATED WORKER 185 ,000 360,000 360,000 0 2625 61422 WIOA DW ENHANCED 145,000 0 0 0 2625 61430 WIOA DW UI PILOT 50 ,000 0 0 0 2625 61440 W I OA DW N EG 320,000 0 0 0 2625 61441 WIOA SP-NEG 0 540,000 540,000 0 2625 61450 WIOA YOUTH IN SCHOOL 116 ,250 116,500 116, 500 0 2625 61451 W I OA YOUTH OUT OF SCHOOL 348,750 618, 500 618, 500 0 2625 61460 WAGNER/PEYSER 860,000 477,600 477,600 0 2625 61461 SUMMER JOB HUNT 40,000 40,000 40,000 0 2625 61470 MIGRANT SEASONAL FARM WORKER 10% 0 8,000 8,000 2625 61480 EMPLOYMENT SUPPORT 0 268,000 268,000 2625 61505 WIOA PERFORMANCE INCENTIVE 20 ,490 8,000 8,000 0 2645 61200 EDUCATION LAB 270,000 296,000 296,000 0 2646 61300 AMERICORPS 125,000 119, 100 119, 100 0 2650 61701 AAA ADMIN 117,557 108,000 108,000 0 2650 61705 AAA PART B LEGAL 46,900 40,000 40,000 0 2650 61710 AAA PART B OMBUDSMAN 35,244 82,000 82,000 0 2650 61715 AAA PART B HOMEMAKER 10 ,000 0 0 0 2650 61720 AAA PART B PERSONAL CARE 7, 500 0 0 0 2650 61730 AAA PART B COUNSELING 53,900 45,000 45,000 0 2650 61740 AAA PART B OUTREACH 19,900 17,000 17, 000 0 2650 61745 AAA PART B TRANSPORTATION 10,000 16,000 16,000 0 2650 61750 AAA PART C 1 515,274 612,000 612,000 0 2650 61751 AAA N S I P 50,000 45,550 45, 550 0 2650 61755 AAA C 2 86 ,000 45,550 45, 550 0 2650 61760 AAA PART D 12,848 15,000 15,000 0 2650 61765 AAA CHF 75,005 65,000 65,000 0 2650 61770 AAA ELDER ABUSE 2,043 2 ,500 2,500 0 2650 61775 AAA SPECIAL OMBUDSMAN 7,279 11 , 100 11 , 100 0 2650 61785 AAA CCT 18,843 13, 100 13, 100 0 2650 61805 AM VALE 10,000 10,000 10,000 0 2650 61835 AAA STATE ADMIN 103,625 37,250 37,250 0 2650 61840 AAA STATE INFORMATION AND ASSISTANC 135,000 127,650 127,650 0 2650 61841 AAA STATE HEALTH PROMOTIONS 48,000 52,700 52, 700 0 2650 61845 AAA STATE EDUCATION 18,800 14,700 14, 700 0 2650 61850 AAA STATE OMBUDSMAN 189,851 243,600 243,600 0 2650 61855 AAA STATE HOMEMAKER 0 94,500 94, 500 0 2650 61860 AM STATE PERSONAL CARE 0 34,500 34, 500 0 2650 61865 AAA STATE OUTREACH 32, 500 0 0 0 2650 61866 AAA STATE CASE MANAGEMENT 30,000 108,550 108, 550 0 2650 61875 AAA STATE COUNSELING 48,000 0 0 0 2650 61880 AAA STATE CHORE 61 ,000 104,300 104, 300 0 2 650 61885 AAA STATE TRANSPORTATION 0 84, 100 84, 100 0 2650 61890 AAA STATE PART Cl 59,477 0 0 0 2650 61895 AAA STATE PART C2 0 41 ,800 41 ,800 0 2650 61900 AAA STATE SHELF STABLE MEALS 5,000 0 0 0 2650 61905 AM STATE VISUALLY IMPAIRED 25, 509 35,400 35,400 0 2650 61915 AAA STATE DENTAL VISION & HEARING 92,000 75,600 75,600 0 2650 61920 AAA STATE SENIOR CENTER OPERATIONS 58,000 0 0 0 2650 61925 AAA STATE PART E RESPITE 27,247 0 0 0 2650 61930 AAA STATE SOUTH COUNTY RVNA 135,000 30,350 30, 350 0 2650 61935 AAA PART E GRANDPARENTING 14,966 6, 500 6,500 0 2650 61940 AAA PART E CAREGIVER 39,042 27,800 27,800 0 2650 61945 AM PART E RESPITE 40,000 63,700 63, 700 0 265995 61780 SINGLE ENTRY POINT 1 ,756 ,300 1 ,978,500 1 , 978, 500 0 265995 61790 HOME CARE ALLOWANCE 49,000 50,000 50,000 0 267895 61601 CSBG EF 63,600 66,400 66,400 0 267895 61610 CSBG ADMIN 12, 100 7,400 7,400 0 267895 61620 CSBG AAAA LINKAGES 46, 500 235,200 235,200 0 267895 61630 CSBG EMERGENCY SERVICES 55,450 90,800 90,800 0 267895 61640 CSBG TANF EMPLOYMENT INTERSHIP 86, 700 0 0 0 267895 61650 CSBG AMERICORPS SERVICES 29,926 0 0 0 TOTAL HUMAN SERVICES 7,221 ,376 8,305,800 8,305,800 0 392 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER : Summary — All Budget Units in Human Services Fund DEPARTMENT DESCRIPTION : See Individual Units. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 5 , 176 , 528 $ 4 , 953 , 733 $ 5 , 893 , 800 $ 5 , 893 , 800 Supplies 292 , 377 248, 694 286 , 300 286 , 300 Purchased Services 1 , 970 ,216 2 , 018, 949 2 , 125 , 700 2 , 125 , 700 Fixed Charges 0 0 0 0 Gross County Cost $ 7 , 439 , 121 $ 7 , 221 , 376 $ 8 , 305 , 800 $ 8 , 305 , 800 Revenue 7 , 908 , 092 7 , 159 , 025 8 , 374 , 349 8 , 374 , 349 Net County Cost $ - 468 , 971 $ 62 , 351 $ - 68 , 549 $ - 68 , 549 Budget Positions 83 85 87 87 SUMMARY OF CHANGES : See Individual Budget Units . OBJECTIVES : See Individual Budget Units. BOARD ACTION : See Individual Budget Units . GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Human Services goals following the Social Services Fund Summary for all budget units in this fund . 393 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER : Wagner/Peyser - - 2625-61460 [ Formerly 60000-2626] DEPARTMENT DESCRIPTION : Administer all Job Service activities in Weld County . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $799 , 939 $ 750 , 000 $ 650 , 000 $ 650 , 000 Supplies 73 , 027 80 , 000 38 , 600 38 , 600 Purchased Services 75 , 018 30 , 000 65 , 000 65 , 000 Gross County Cost $ 947 , 984 $ 860 , 000 $ 753 , 600 $ 753 , 600 Revenue 953 , 097 810 , 000 753 , 600 753 , 600 Net County Cost $ - 5 , 113 $ 50 , 000 $ 0 $ 0 Budget Positions 18 19 19 19 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 10 , 110 13 , 000 9 , 747 Efficiency Measures Per capita cost $ 3 . 112 $ 2 . 728 $ 2 . 313 Effectiveness Measures (desired results ) Job placements 60 . 1 % 52 . 5% 59 . 0% 394 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER : Summer Job Hunt - 2625-61461 Formerly 60000-26271 DEPARTMENT DESCRIPTION : Administer youth employment program for the summer months . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 37 , 523 $ 33 , 975 $ 31 , 500 $ 31 , 500 Supplies 112 25 2 , 600 2 , 600 Purchased Services 2 , 365 6 , 000 5 , 900 5, 900 Gross County Cost $ 40 , 000 $ 40 , 000 $ 40 , 000 $ 40 , 000 Revenue 40 , 000 40 , 000 40 , 000 40 , 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : Weld County Employment Services has not received notification of funding for the Summer Job Hunt program for 2019 . Funding , however, will likely be provided for the program . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 2 , 246 2 , 250 2 , 700 Efficiency Measures Per capita cost $ 0 . 131 $ 0 . 127 $ 0 . 123 395 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES RIND WIOA (Adult) 2625-61401 BUDGET UNIT TITLE AND NUMBER : and H1B 2625-61410 [Formerly 60000-2636] DEPARTMENT DESCRIPTION : This program provides employment and training for eligible adults . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 401 , 067 $ 220 , 000 $ 410 , 000 $ 410 , 000 Supplies 3 , 025 1 , 000 5 , 000 5 , 000 Purchased Services 266 , 541 179 , 000 300 , 000 300 , 000 Fixed Charges 0 0 0 0 Gross County Cost $ 670 , 633 $ 400 , 000 $ 715 , 000 $ 715 , 000 Revenue 670 , 633 400 , 000 715 , 000 715 , 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 6 6 6 6 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 245 217 221 Efficiency Measures Per capita cost $ 2 . 202 $ 1 . 269 $ 2 . 195 Effectiveness Measures (desired results ) Entered employment rate 75 . 2% 74 . 9% 79 . 6% 396 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES RIND WIOA (Youth ) 2625-61450161451 BUDGET UNIT TITLE AND NUMBER: [ Formerly 60000-2637] DEPARTMENT DESCRIPTION : This program provides employment and training programs for in-school and out-of-school youth . DEPARTMENT DESCRIPTION : This program provides employment and training programs for in-school and out-of-school youth . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 309 , 057 $ 390 , 000 $ 525 , 000 $ 525 , 000 S upplies 2 , 764 3 , 000 5 , 000 5 , 000 Purchased Services 155 , 087 72 , 000 205 , 000 205 , 000 Fixed Charges 0 0 0 0 Gross County Cost $ 466 , 908 $ 465 , 000 $ 735 , 000 $ 735 , 000 Revenue 466 , 908 465 , 000 735 , 000 735 , 000 N et County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 8 8 8 8 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Youth served 217 198 195 Efficiency Measures Per capita cost $ 1 . 533 $ 1 . 475 $ 2 . 256 Effectiveness Measures (desired results ) Entered Employment rate (Older Youth ) 56 . 9% 65 . 0% 70 . 7% S kill Attainment rate (Younger Youth ) 59 . 9% 57 . 5% 58 . 5% 397 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER : 10% Incentive Grant (CIMS ) 60000-2639 DEPARTMENT DESCRIPTION : To foster the development and continuous improvements of the Weld County region workforce system . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 20 ,490 $ 20 ,490 $ 8 , 000 $ 8 , 000 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Gross County Cost $ 20 ,490 $ 20 ,490 $ 8 , 000 $ 8 , 000 Revenue 20 ,490 20 ,490 8 , 000 8 , 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $ 0 . 067 $ 0 . 065 $0 . 025 398 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER : (Statewide Activities Grant) 60000-2640 DEPARTMENT DESCRIPTION : These funds are incentive grants based on performance of the WIOA programs and are used for staff training , administration , contracted services and other programs. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ Q $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No funding in 2019 FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $0 $0 $0 399 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES RIND WIOA ( Dislocated Worker Frog ) BUDGET UNIT TITLE AND NUMBER : 2625-61420/61430/61440 Formerly 60000-26431 DEPARTMENT DESCRIPTION : This program provides retraining for laid off clients . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 600 , 594 $ 374 , 100 $ 600 , 000 $ 600 , 000 Supplies 5 , 816 27 , 500 4 , 000 4 , 000 Purchased Services 131 , 134 298 , 400 296 , 000 296 , 000 Fixed Charges 0 0 0 0 Gross County Cost $ 737 , 544 $ 700 , 000 $ 900 , 000 $ 900 , 000 Revenue 825 , 690 700 , 000 900 , 000 900 , 000 Net County Cost $ - 88 , 146 $ 0 $ 0 $ 0 Budget Positions 2 2 2 2 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 135 144 122 Efficiency Measures Per capita cost $ 2 . 421 $ 2 . 220 $ 2 . 762 Effectiveness Measures (desired results ) Entered employment rate 78 .43% 75. 6% 80 . 3% 400 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER : Fciucatinnal I Rh - 2645-A120(l [ Fnrmnrly A(l[l00-?64s] DEPARTMENT DESCRIPTION : This fund covers the cost of operating the Computer Education Lab . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 130 , 339 $ 175 , 000 $ 200 , 000 $ 200 , 000 Supplies 31 , 773 75 , 000 75 , 000 75 , 000 Purchased Services 33 , 013 20 , 000 21 , 000 21 , 000 Gross County Cost $ 195 , 125 $ 270 , 000 $ 296 , 000 $ 296 , 000 Revenue 255 , 890 270 , 000 296 , 000 296 , 000 Net County Cost $ - 60 , 765 $ 0 $ 0 $ 0 Budget Positions 4 4 4 4 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1 , 003 2 , 500 2 , 500 Efficiency Measures Per capita cost $ 0 . 641 $ 0 . 856 $ 0 . 909 Effectiveness Measures (desired results ) GED's obtained 78 120 120 401 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AmeriCorps Pmq - 2646-61300 [Formerly (0000-2646] DEPARTMENT DESCRIPTION : The AmeriCorps Program is a youth corps work program . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services 112 , 665 $ 95 , 000 $ 105 , 000 $ 105 , 000 Supplies 6 , 750 4 , 800 4 , 800 4 , 800 Purchased Services 27 , 858 25 , 200 9 , 300 9 , 300 Fixed Charges 0 0 0 0 Gross County Cost $ 147 ,273 $ 125 , 000 $ 119 , 100 $ 119 , 100 Revenue 266 , 399 125 , 000 200 , 000 200 , 000 Net County Cost $ - 119 , 126 $ 0 $ - 80 , 900 $ - 80 , 900 Budget Positions 1 1 1 1 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . However, as fiscal pressures are dealt with , at the Federal and State levels, changes could be forthcoming that will affect this funding . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Participants in program 17 42 42 Efficiency Measures Per capita cost $ 0 . 483 $ 0 . 396 $ 0 . 366 Effectiveness Measures (desired results ) Clients completing program 0 42 42 402 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging (Admin . ) 2650-61700 BUDGET UNIT TITLE AND NUMBER : [Formerly mono-2651 ] DEPARTMENT DESCRIPTION : This Older American 's Act Grant administers the Senior programs of the Area Agency on Aging . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 94 ,270 $ 107 , 300 $ 98 , 500 $ 98 , 500 Supplies 436 0 0 0 Purchased Services 4 , 959 10 , 257 9 , 500 n 9 , 500 Gross County Cost $ 99 , 665 $ 117 , 557 $ 108 , 000 $ 108 , 000 Revenue 99 , 846 105 ,206 95 , 649 95 , 649 Net County Cost $ - 181 $ 12 , 351 $ 12 , 351 $ 12 , 351 Budget Positions 3 3 3 3 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Programs administered 11 11 11 Efficiency Measures Per capita cost ( other) $ 0 . 327 $ 0 . 373 $ 0 . 331 403 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SFRVICFS RIND AAA ( Support) 2650-61705/61710/61715/61720/61725/ BUDGET UNIT TITLE AND NUMBER : 61720/61725/R1740/61745 [FnrmArly Bonen-2A52] DEPARTMENT DESCRIPTION : This grant provides several contracted services to the elderly; legal counseling , ombudsman services , homemaker services , personal care , peer counseling , outreach , and transportation . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 26 , 813 $ 23 , 944 $ 80 , 000 $ 80 , 000 Supplies 0 0 0 0 Purchased Services 159 , 092 A 159 , 500 120 , 000 120 , 000 Gross County Cost $ 185 , 905 $ 183 ,444 $ 200 , 000 $ 200 , 000 Revenue 185 , 905 183 ,444 200 , 000 200 , 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 4 4 5 5 SUMMARY OF CHANGES : The department is asking for an additional Long-Term Care Ombudsman (Grade 23 ). Ombudsman are advocates and complaint investigators in long term care facilities. Due to the growing number of long term care facilities that are moving into Weld County area , the department anticipates the need to add an additional Ombudsman to respond to this need . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval , including the additional position . BOARD ACTION : 404 HUMAN SERVICES AREA ON AGING ( CONTINUED ) 60000 - 2650 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Outreach — Hispanic Senior Outreach 600 600 600 Peer Counseling 3 , 500 3 , 500 3 , 500 Legal consultation/representation 700 700 700 Homemaker and personal care 3 , 600 3 , 600 3 , 600 Ombudsman Services 1 , 600 1 , 600 1 , 600 Transportation 797 800 800 Efficiency Measures Per capita cost $ 0 . 610 $ 0 . 582 $ 0 . 614 Effectiveness Measures (desired results ) Work output goals are maintained Yes Yes Yes 405 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SFIRVICFS FUND Area Agency on Aging ( Congregate Meal Program ) BUDGET UNIT TITLE AND NUMBER : 7650-81750 [ Fnrmerly Ronne-26s3} DEPARTMENT DESCRIPTION : This grant provides meals to the senior population at 23 nutrition sites around the county. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 145 , 953 $ 164 , 600 $ 180 , 000 $ 180 , 000 Supplies 9 , 627 19 , 774 12 , 000 12 , 000 Purchased Services 333 , 337 330 , 900 420 , 000 420 , 000 Fixed Charges 0 0 0 0 Gross County Cost $ 488 , 917 $ 515 ,274 $ 612 , 000 $ 612 , 000 Revenue 494 , 099 515 ,274 612 , 000 612 , 000 Net County Cost $ - 5 , 182 $ 0 $ 0 $ 0 Budget Positions 3 3 3 3 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Meals served 50 , 000 50 , 000 50 , 000 Efficiency Measures Per capita cost $ 1 . 605 $ 1 . 634 $ 1 . 878 406 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging ( Home Delivered Meals}INSIP BUDGET UNIT TITLE AND NUMBER : 2W-617Si /61755 (Fnrmnrly A0[l0n-?654] DEPARTMENT DESCRIPTION : This grant provides home delivered meals through Meals on Wheels. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 172 , 529 136 , 000 91 , 100 91 , 100 Gross County Cost $ 172 , 529 $ 136 , 000 $ 91 , 100 $ 91 , 100 Revenue 172 , 529 136 , 000 91 , 100 91 , 100 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Meals Served 22 , 000 22 , 000 22 , 000 Efficiency Measures Per capita cost $ 0 . 566 $ 0 . 431 $ 0 . 280 Effectiveness Measures (desired results ) Work output goals are maintained . Yes Yes Yes 407 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES RIND Area Agency on Aging ( Health Services) 2650-61760 BUDGET UNIT TITLE AND NUMBER : [Fnrmerly A0(l[l0-2655] DEPARTMENT DESCRIPTION : This grant provides health services to the senior community. This grant supports evidence-based health programs . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 8 ,264 $ 12 , 600 $ 15 , 000 $ 15 , 000 Supplies Purchased Services 118 248 0 0 Gross County Cost $ 8 , 382 $ 12 , 848 $ 15 , 000 $ 15 , 000 Revenue 8 , 382 12 , 848 15 , 000 15, 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 200 200 200 Efficiency Measures Per capita cost $ 0 . 028 $ 0 . 041 $ 0 . 046 Effectiveness Measures (desired results ) Work output goals are maintained Yes Yes Yes 408 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging (Co . Health Foundation ) BUDGET UNIT TITLE AND NUMBER : ?650-Fi178.Fi [FnrmrIy A0[l0fl-?658] DEPARTMENT DESCRIPTION : This grant provides health services to the senior community, providing long-term care information and assistance for individuals 18 years of age and older. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 7 ,237 $ 74 , 005 $ 65 , 000 $ 65 , 000 Supplies 0 0 0 0 Purchased Services 263 1 , 000 0 0 Gross County Cost $ 7 , 500 $ 75 , 005 $ 65 , 000 $ 65 , 000 Revenue 7 , 096 75 , 005 65 , 000 65, 000 Net County Cost $ 404 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $ 0 . 025 $ 0 . 238 $ 0 . 200 Effectiveness Measures (desired results ) Work output goals are maintained Yes Yes Yes 41 409 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging ( Elder Abuse Grant) BUDGET UNIT TITLE AND NUMBER : 2650-61770 Formerly 60000-26571 DEPARTMENT DESCRIPTION : This grant provides for educational training to the community on elder abuse . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2 ,253 $ 2 , 043 $ 2 , 500 $ 2 , 500 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Gross County Cost $ 2 ,253 $ 2 , 043 $ 2 , 500 $ 2 , 500 Revenue 2 ,253 2 , 043 2 , 500 2, 500 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Ombudsman Services 0 20 20 Efficiency Measures Per capita cost $ 0 . 007 $ 0 . 006 $ 0 . 008 Effectiveness Measures (desired results ) Education of long term staff Yes Yes Yes 410 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging (Special Ombudsman ) BUDGET UNIT TITLE AND NUMBER : 2650-61775 [Formerly 60000-2658] DEPARTMENT DESCRIPTION : These funds supplement the Ombudsman program . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 6 , 967 $ 7 ,279 $ 11 , 100 $ 11 , 100 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Gross County Cost $ 6 , 967 $ 7 ,279 $ 11 , 100 $ 11 , 100 Revenue 6 , 967 7 ,279 11 , 100 11 , 100 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Complaints investigated 75 75 75 Efficiency Measures Per capita cost $ 0 . 023 $ 0 . 023 $ 0 . 034 Effectiveness Measures (desired results ) Work outputs are maintained Yes Yes Yes 411 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SFIRVICFS FUND Area Agency on Aging ( Single Entry Point/HCA) BUDGET UNIT TITLE AND NUMBER : 265995-81780/61790 [Fnrmerly 80000-2A599R] DEPARTMENT DESCRIPTION : This grant provides case management services to Medicaid eligible clients. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1 , 689 , 198 $ 1 , 772 , 900 $ 2 , 000 , 000 $ 2 , 000 , 000 Supplies 2 , 830 4 , 000 500 500 Purchased Services 30 , 389 28 ,400 28 , 000 28 , 000 Gross County Cost $ 1 , 722 ,417 $ 1 , 805 , 300 $ 2, 028 , 500 $ 2 , 028 , 500 Revenue 1 , 897 , 134 1 , 805 , 300 2, 028 , 500 2 , 028 , 500 Net County Cost $ - 174 , 717 $ 0 $ 0 $ 0 Budget Positions 32 32 32 32 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1 , 800 1 , 800 1 , 800 Efficiency Measures Per capita cost $ 5 . 655 $ 5 . 726 $ 8 . 226 Effectiveness Measures (desired results ) Divert Medicaid Eligible clients from 1 , 350 1 , 350 1 , 350 Institutional care to cost effective home care 412 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging ( CCT) - - 2650-61785 BUDGET UNIT TITLE AND NUMBER : [Formerly Fi0(l[l0-2FiK DEPARTMENT DESCRIPTION : This area includes minor sources of funding that supplement the aging programs, including Colorado Choice Transition (CCT) . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 13 , 626 $ 17 , 000 $ 12 , 900 $ 12 , 900 Supplies 0 0 0 0 Purchased Services 577 1 , 843 200 200 Gross County Cost $ 14 ,203 $ 18 , 843 $ 13 , 100 $ 13 , 100 Revenue 28 , 636 18 , 843 13 , 100 13 , 100 Net County Cost $ - 14 ,433 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $ 0 . 047 $ 0 . 060 $ 0 . 040 Effectiveness Measures (desired results ) Maintain work output goals Yes Yes Yes 413 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging (VALE ) - - 2650-61805 BUDGET UNIT TITLE AND NUMBER : [Formerly Fi0(l[l0-2FiR7] DEPARTMENT DESCRIPTION : This area includes minor sources of funding that supplement the aging programs. These funds supplement the ombudsman program . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 9 ,258 $ 9 , 300 $ 9 , 300 $ 9 , 300 Supplies 0 0 0 0 Purchased Services 742 700 700 700 Gross County Cost $ 10 , 000 $ 10 , 000 $ 10 , 000 $ 10 , 000 Revenue 10 , 000 10 , 000 10 , 000 10 , 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 600 600 600 Efficiency Measures Per capita cost $ 0 . 033 $ 0 . 032 $ 0 . 031 Effectiveness Measures (desired results ) Maintain work output goals Yes Yes Yes 414 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Area Agency on Aging ( State Funds)- 2650-61835-61925 BUDGET UNIT TITLE AND NUMBER : [Formerly 60000-2671 ] DEPARTMENT DESCRIPTION : State General Fund appropriation intended to mirror Federal Funding of the Older Americans Act: Administration , Information and Assistance , Health promotions , Education , Ombudsman , Homemaker, Personal Care , Outreach , Case Management, Adult Day Care , Counseling , Chore , Transportation , Congregate Meals, Home- Delivered Meals, Visually Impaired , Reassurance , Dental-Vision-Hearing , Senior Centers Operations , Respite . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 483 , 602 $ 525 , 621 $ 550 , 000 $ 550 , 000 Supplies 153 ,219 28 , 195 135 , 000 135 , 000 Purchased Services AA 430 , 624 A 515 , 193 400 , 000 400 , 000 Gross County Cost $ 1 , 067 ,445 $ 1 , 069 , 009 $ 1 , 085 , 000 $ 1 , 085 , 000 Revenue 1 , 069 , 157 1 , 069 , 009 1 , 085 , 000 1 , 085 , 000 Net county Cost $ - 1 , 712 $ 0 $ 0 $ 0 Budget Positions - - 1 2 2 SUMMARY OF CHANGES : The budget adds an additional position of AAA Dental/Vision and Hearing Program Coordinator ( Grade 23 ). Adding this position will assist with the Dental/Vision and Hearing voucher program and provide Information and Assistance services to an ever- growing Weld County senior population and their families. The Colorado Area Agency on Aging network received an increase of 6 million dollars effective July 1 , 2018 and this position will be funded 100% through this funding . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Board approved the new position midyear on August 8, 2018 , and the position was 100% grant funded . BOARD ACTION : 415 HUMAN SERVICES AREA ON AGING ( CONTINUED ) 60000 - 2650 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Dental/Vision/Hearing Clients Served 160 160 160 Meals served 23 , 000 23 , 000 23 , 000 Other clients served 13 , 000 13 , 000 13 , 000 Efficiency Measures Per capita cost $ 3 . 504 $ 3 . 390 $ 3 . 330 416 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND AAA — Part E-Grandparenting/Caregiver Support/Resp BUDGET UNIT TITLE AND NUMBER: 2650-61935/61940/61945 [Formerly 60000-2673] DEPARTMENT DESCRIPTION : This program provides support to family who are caring for relatives at home . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 38 , 006 $ 44 , 300 $ 31 , 000 $ 31 , 000 Supplies 16 0 0 0 Purchased Services 40 ,018 49 , 708 67 , 000 67 , 000 Gross County Cost $ 78 , 040 $ 94 , 008 $ 98 , 000 n $ 98 , 000 Revenue 78 , 040 94 , 008 98 , 000 98 , 000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES : No significant changes are anticipated in this program for 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Care giver Support - units of services 200 200 200 Efficiency Measures Per capita cost $ 0 . 256 $ 0 . 298 $ 0 . 301 Effectiveness Measures (desired results ) Maintain requirements of grant Yes Yes Yes 417 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : HUMAN SERVICES FUND Comm . Services Block Grant - - 267895 - 61600-61650 BUDGET UNIT TITLE AND NUMBER : [Formerly 60000-267895] DEPARTMENT DESCRIPTION : This grant provides a range of community services to the low income and elderly of the community . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 239 ,407 $ 134 ,276 $ 309 , 000 $ 309 , 000 Purchased Services 106 , 552 154 , 600 87 , 000 87 , 000 Supplies 2 , 982 5 , 400 3 , 800 3 , 800 Gross County Cost $ 348 , 941 $ 294 ,276 $ 399 , 800 $ 399 , 800 Revenue 348 , 941 294 ,276 399 , 800 399 , 800 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES : This program was previously split between the Human Services Fund and the Social Services Fund . It is now wholly tracked within the Human Services Fund . Funding from the Colorado Department of Local Affairs was initially cut during the 2013- 14 Program Year. The cut was almost fully restored , which should enable the county to fund the services that have been traditionally funded under this program into the foreseeable future . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Employment opportunities low-income unskilled adult labor force 2 , 000 2 , 000 2 , 000 Efficiency Measures Per capita cost $ 1 . 146 $ 0 . 933 $ 1 . 227 Effectiveness Measures (desired results ) Work output goals maintained Yes Yes Yes 418 SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action . CONTINGENCY FUND : The Contingency Fund is funded at the level of $ 10 , 000 , 000 with $32 , 000 , 000 from property tax, and $22 , 000 , 000 going into the fund balance . A beginning fund balance of $6 , 000 , 000 is anticipated . An ending fund balance of $38 , 000 , 000 is projected , assuming no contingency funds are needed in 2019 . The fund balance will serve as a stabilization reserve for fluctuating revenues due to Weld County's heavy dependency on oil and gas assessed values that can fluctuate dramatically from year to year due to production levels and price changes. Besides serving as a general contingency reserve , the fund is available to mitigate impacts from the oil and gas industry, such as unanticipated road and bridge heavy hauling impacts . SOLID WASTE FUND : The Solid Waste Fund is funded at the anticipated revenue level of fees at $ 1 , 650 , 000. There is an anticipated beginning fund balance of $ 1 , 700 , 000 . The Department of Public Health and Environment costs for the Household Hazardous Waste program is projected to be $395 , 905 . $40 , 000 is budgeted for community clean-ups, and $90 , 000 to fund the roadside trash pick-up program with Useful Public Service clients. $ 181 , 133 is funded for solid waste inspections and monitoring by the Health Department. $224 , 538 is budget for indirect costs. $633 ,424 is unallocated for road projects or other items to mitigate landfill impacts . CONSERVATION TRUST FUND : The Conservation Trust Fund is budgeted at $440 , 579 based upon the anticipated operating costs for 2019 . The budget reflects funding of Island Grove Park only. Revenues are from the Colorado Lottery proceeds . EMERGENCY RESERVE FUND : The Emergency Reserve Fund was established per Amendment One (TABOR ), passed November 3 , 1992 . The amendment requires that an emergency reserve be created to be used for declared emergencies only . It also requires each local government to reserve one percent or more for 1993 , two percent or more for 1994 , and three percent or more for all later years of the fiscal year spending , excluding bonded debt service . Caused reserves apply to the next year's reserve . With the adoption of the new accounting rules under GASB 54 the three-percent TABOR emergency reserve required by Article X, Section 20(5 ) of the Colorado Constitution shall be a restricted fund balance in the General Fund in an amount equal to eight-million dollars or three- percent of the TABOR revenue limit, whichever is greater. This Emergency Reserve Fund will no longer be used to budget or account for the TABOR emergency reserve . 419 CONSERVATION TRUST SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final LOTTERY 2200 73700 4332 LOTTERY 425,000 435,000 435,000 0 MISCELLANEOUS 2200 73700 4610 EARNINGS ON INVESTMENTS 2,000 10,000 10,000 0 TOTAL CONSERVATION FUND 427,000 445,000 445,000 0 420 CONSERVATION TRUST SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Orq Expenditure Function Budget Request Recommend Final 2200 73700 CONSERVATION TRUST 417,616 440, 579 440, 579 0 TOTAL CONSERVATION TRUST 417,616 440, 579 440, 579 0 421 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER : Conservation Trust Fund - - 2200-73700 DEPARTMENT DESCRIPTION : Accounts for revenue received from the State of Colorado to be used for the acquisition , development, and maintenance of new conservation sites within Weld County. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 369 , 018 417 , 616 440 , 579 440 , 579 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 369 , 018 $ 417 , 616 $ 440 , 579 $ 440 , 579 Revenue 442 , 564 427 , 000 445 , 000 445 , 000 Net County Cost $ - 73 , 546 $-9 , 384 $-4 ,421 $-4 ,421 SUMMARY OF CHANGES : Revenue from the Colorado Lottery is being projected at $435 , 000 and $ 10 , 000 from interest earnings. For 2019 , the budget for the county buildings at Island Grove Park is proposed at $624 , 579 . Revenue from rents and facility use fees for 2019 is estimated at $ 184 , 000 . The county payment for 2019 maintenance is proposed at $440 , 579 , which is a increase of $22 , 963 from the 2018 payment. The increase is primarily in salaries and benefits, and $4 , 129 for utilities and maintenance costs. The workload in the Island Grove buildings is changing from getting more and more requests from Extension and 4-H for use of the facility. Historically , when the final costs are reconciled with the City of Greeley at the end of the year the amount paid by the county is less than budgeted . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . 422 CONSERVATION TRUST FUND ( CONTINUED ) 2200 - 73700 FINANCE/ADMINISTRATION RECOMMENDATION ( CONTINUED ) : Historically , the following is the amount of money received annually since the lottery started : 1983 $ 194 , 698 2000 $358 , 802 1984 195 , 304 2001 361 , 050 1985 151 , 033 2002 391 , 780 1986 138 , 069 2003 385 , 070 1987 162 , 736 2004 361 , 926 1988 154 , 074 2005 371 , 213 1989 130 , 764 2006 453 , 233 1990 136 , 726 2007 423 , 260 1991 200 , 103 2008 430 , 795 1992 220 , 219 2009 408 , 648 1993 264 , 371 2010 386 , 999 1994 205 , 534 2011 376 , 031 1995 327 , 162 2012 411 , 891 1996 312 , 024 2013 450 , 659 1997 356 , 262 2014 404 , 589 1998 373 , 962 2015 358 , 431 1999 286 , 971 2016 487 , 550 2017 436 , 368 The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park , with the exception of the following items : Entity Purpose Amount 1983 : Greeley Civic Auditorium $ 141 ,464 1984 : Greeley Civic Auditorium $ 143 , 000 1985 : Greeley Civic Auditorium $ 90 , 000 1986 : Greeley Civic Auditorium $ 51 , 500 LaSalle Community Center 10 , 000 Ault Park System 7 , 500 Dacono Park Improvements 3 , 000 Windsor Park Improvements 6 , 000 Ft. Lupton Pearsin Park Sports Complex 10 , 000 Independence Stampede Headquarters Facility 5 , 000 Since 1987 all funds have gone to the two county parks. Beginning in 2002 , only Island Grove Park has been funded . 423 CONSERVATION TRUST FUND ( CONTINUED ) 2200 - 73700 FINANCE/ADMINISTRATION RECOMMENDATION (CONTINUED ) : In 1984 , the Board adopted the following criteria , in priority order, for the use and allocation of Weld County lottery funds. This policy remains in force today: 1 . To maintain and develop the two existing county parks . 2 . Projects must enhance the quality of life for the citizens of Weld County. 3 . Projects must contribute to , or compliment, the economic development activities of Weld County . 4 . Projects must have an area impact or significance . 5 . Funds used for local community projects must have substantial local support. 6 . Outside of existing county parks, no operating funds shall be contributed to projects. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Island Grove Park Visitors 419 , 500 420 , 000 420 , 000 Efficiency Measures Per capita cost (county support) $ 1 .21 $ 1 . 32 $ 1 . 35 Cost Per Visitor $0 . 88 $0 . 99 $ 1 . 05 wa BOARD ACTION : Approved as recommended . 424 CONTINGENCY FUND SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final TAXES 23000 90300 4112 CURRENT PROPERTY TAXES 122000,000 32,0007000 3220007000 0 TOTAL CONTINGENCY FUND 12,000,000 32,000,000 32,000,000 0 425 CONTINGENCY FUND SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Or Expenditure Function Budget Request Recommend Final 2300 90300 CONTINGENT 10,000,000 10,000,000 10,000,000 0 TOTAL CONTINGENT FUND 10,000, 000 10,000,000 10 ,000 ,000 0 426 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER : Contingency Fund - - 2300-90300 DEPARTMENT DESCRIPTION : The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 13 , 000 , 000 10 , 000, 000 10 , 000 , 000 10 , 000 , 000 Capital 0 0 0 0 Gross County Cost $ 0 $ 10 , 000 , 000 $ 10 , 000 , 000 $ 10 , 000 , 000 Revenue/Fund Bal . 5 , 612 , 779 -2 , 000 , 000 -22 , 000 , 000 -22 , 000 , 000 Net County Cost $ 7 , 987 , 221 $ 12 , 000 , 000 $ 32 , 000 , 000 $ 32 , 000 , 000 SUMMARY OF CHANGES : The Contingency Fund is funded at the level of $ 10 ,000 , 000 with $32 , 000 , 000 from property tax, and $22 , 000 , 000 going into the fund balance . A beginning fund balance of $6 , 000 , 000 is anticipated . An ending fund balance of $38 , 000 , 000 is projected , assuming no contingency funds are needed in 2019 . The fund balance will serve as a stabilization reserve for fluctuating revenues due to Weld County's heavy dependency on oil and gas assessed values that can fluctuate dramatically from year to year due to production levels and price changes. Besides serving as a general contingency reserve , the fund is available to mitigate impacts from the oil and gas industry, such as unanticipated road and bridge heavy hauling impacts . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 427 EMERGENCY RESERVE FUND SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final TAXES 2400 53100 4112 CURRENT PROPERTY TAXES 0 0 0 0 TOTAL EMERGENCY RESERVE FUND 0 0 0 0 428 EMERGENCY RESERVE FUND SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Orq Expenditure Function Budget Request Recommend Final 2400 53100 EMERGENCY RESERVE 0 0 0 0 TOTAL EMERGENCY RESERVE 0 0 0 0 429 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : EMERGENCY RESERVE FUND BUDGET UNIT TITLE AND NUMBER : Emergency Reserve - - 2400-53100 DEPARTMENT DESCRIPTION : The Emergency Reserve Fund is established per Amendment One {TABOR}, passed November 3 , 1992, which requires that an emergency reserve be established to be used for declared emergencies only , and that each local government shall reserve for 1993 , 1 percent or more , for 1994 , 2 percent or more , and for all later years, 3 percent or more of the fiscal year spending , excluding bonded debt service . Caused reserves apply to the next year's reserve . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 SUMMARY OF CHANGES : With the adoption of the new accounting rules under GASB 54 the three-percent TABOR emergency reserve required by Article X, Section 20(5 ) of the Colorado Constitution shall be a restricted fund balance in the General Fund in an amount equal to six- million dollars or three-percent of the TABOR revenue limit, whichever is greater. This Emergency Reserve Fund will no longer be used to budget or account for the TABOR emergency reserve . FINANCE/ADMINISTRATION RECOMMENDATION : Concur with policy per GASB 54 . BOARD ACTION : Reaffirmed policy per GASB 54 . 430 SOLID WASTE SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final CHARGE FOR SERVICES 2700 90200 4410 CHARGE FOR SERVICES 1 ,500,000 1 ,5502000 1 ,650,000 0 TOTAL SOLID WASTE 1 ,500,000 1 ,550,000 1 ,650,000 0 431 SOLID WASTE SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Org Expenditure Function Budget Request Recommend Final 2700 21240 TRANSFER 85,000 85,000 85,000 0 2700 90200 SOLID WASTE 2 , 188,741 987,962 987,962 0 2700 90200 TRANSFER 639,035 577,038 577,038 0 TOTAL SOLID WASTE 2,912 ,776 1 , 650,000 1 , 650,000 0 432 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOLID WASTE FUND BUDGET UNIT TITLE AND NUMBER : Code Enforcement - - 2700-21240 DEPARTMENT DESCRIPTION : This budget accounts for code enforcement for littering , illegal dumping , and roadside trash pick-up program . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 85 , 000 85 , 000 85 , 000 85 , 000 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 85 , 000 $ 85 , 000 $ 85 , 000 $ 85 , 000 Revenue 0 0 0 0 Net County Cost $ 85 , 000 $ 85 , 000 $ 85 , 000 $ 85 , 000 SUMMARY OF CHANGES : The Code Enforcement function has been combined with the Animal Control function in the Sheriffs Office . The cost of the code enforcement function is $85 , 000 . See budget unit number 1000-21230 for a detailed discussion of the program . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval and funding of program from the Solid Waste surcharge . BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of Complaints 787 800 800 Efficiency Measures Per capita cost (county support) $0 . 279 $0 .270 $0 . 261 GOALS/DESIRED OUTCOMES/KEY PERFORMANCE INDICATORS : See Sheriff Public Safety Bureau ( Budget Unit 1000-21200 ) goals. 433 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : SOLID WASTE FUND BUDGET UNIT TITLE AND NUMBER : Solid Waste Fund - - 2700-90200 DEPARTMENT DESCRIPTION : This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems, promote trash clean-up , provide for the household hazardous materials program , and to further improve and develop landfill sites within the county . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 72 , 084 471 , 572 354 , 538 354 , 538 Fixed Charges 802 , 611 643 ,428 1 , 210 ,462 1 , 210 ,462 Capital 0 0 0 0 Gross County Cost $ 874 , 695 $ 1 , 115 , 000 $ 1 , 565 , 000 $ 1 , 565 , 000 Revenue/Fund Bal . 2 , 138 , 399 1 , 200 , 000 1 ,650 , 000 1 , 650 , 000 Net County Cost $ - 1 , 263 , 704 $ - 85 , 000 $ - 85 , 000 $ - 85 , 000 SUMMARY OF CHANGES : The projected revenue estimate is $ 1 , 650 , 000 up $450 , 000 over last year and consistent with recent revenue trends . The Department of Public Health and Environment costs for the Household Hazardous Waste program is projected to be $395 , 905 . $40 , 000 is budgeted for community clean-ups , and $90 , 000 to fund the roadside trash pick-up program with Useful Public Service clients. $ 181 , 133 is funded for solid waste inspections and monitoring by the Health Department. $224 , 538 is budget for indirect costs. $633 ,424 is unallocated for road projects or other items to mitigate landfill impacts . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 434 SOLID WASTE FUND ( CONTINUED ) 2700 - 90200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Landfill Inspections 45 45 45 Household Hazardous Material ( HHM ) $446 ,405 $429 , 925 $395 , 905 Surcharge Collected $2 , 138 , 399 $ 1 , 500 , 000 $ 1 , 650 , 000 Efficiency Measures Per capita cost (collected ) $7 . 02 $4 . 75 $5 . 06 Per capita HHM cost $ 1 . 52 $ 1 . 36 $ 1 .22 435 �y \ 1 8 6 1 ./ GOUN_ TY� 436 SEVEN YEAR TREND Capital Expenditures 18,000,000 16,000,000 14,000,000 12,000,000 c 0 C 10,000,000 c C 8,000,000 • o 8,000,000 co. r-- as oo � r O enn 4,000,000 0 to 0 CD N 2,000,000 0 0 in r 0 2013 2014 2015 2016 2017 2018 2019 437 CAITAL EXPENDITURES FUN ' SUMMARY The Capital Expenditures Fund was established to budget the financial resources used for the acquisition or improvement of capital facilities of the county. A detailed Long Range Capital Plan for 2019-2023 is presented in this section and relates to the specifics of the 2019 capital project budget. In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 500 , 000 in 2018 for the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of the years 2019 and 2020. Net cost to the county was the same over the three budget years, but the timing of funding allowed the completion of the project sooner. The jail expansion is an additional 113 , 575 square feet of building for 380 additional beds. The capital plan is consistent with the inmate population projections that calls for the opening of added jail beds at the end of 2020. In 2020 the jail kitchen will be remodel at an estimated cost of $2 , 000 , 000 . The Capital Expenditures Fund accounts for various capital improvement projects for county buildings . The 2019 program is funded at $9 , 008 ,200 , with $ 10 , 000 , 000 in property tax, $225, 000 from capital expansion fees , $300 , 000 from interest and fund balance reserve . Anticipated projects include $1 , 500 , 000 for a Public Works facility in Johnstown , $ 1 , 200 , 000 for an addition to Public Works headquarters building , $900, 000 for Chase Building improvements, $ 190 , 000 for communications equipment, $500 , OO0 to upgrade the Human services section of the Southeast Weld Building , and $2 , 300 , 000 to upgrade Human Services Buildings, $ 1 , 300,000 for a coroner facility , and $ 1 , 718 ,200 for special projects. A carry-over beginning fund balance of $3 , 000 , 000 is anticipated , and $ 3 , 916 ,800 ending reserve fund balance for the future jail expansion ( $2 , 566 , 800), Communications System reserve ( $850, 000), and Downtown Greeley land reserve ($500 , 000 ) is anticipated at the end of 2019 . Capital projects impacting the 2019 and future years' operational costs include the additional jail space planned for construction in 2018-2020 will impact the operational budget by $ 1 , 210 , 000 in 2020 , $ 770 , 000 in 2021 , and $ 1 , 100 , 000 in 2022 . In 2022 the addition of a 20 , 000 square foot office building in the Weld Business Park will add approximately $ 150 , 000 per year for utilities and maintenance . Special projects and Public Works facility projects are primarily cosmetic enhancements to buildings that will not impact operating costs , but will improve the appearance and functionality of the buildings involved . 438 CAPITAL EXPENDITURES SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final TAXES 4000 17500 4112 CURRENT PROPERTY TAXES 10,250,000 10,000,000 10,000,000 0 MISCELLANEOUS 4000 17500 4610 EARNINGS ON INVESTMENTS 300,000 300,000 300,000 0 FEES 4000 17500 4730 OTHER FEES 225,000 225,000 225,000 0 TOTAL CAPITAL EXPENDITURES 10,77 5,000 10,525,000 10, 525,000 0 439 CAPITAL EXPENDITURES SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Or g Expenditure Function Budget Re q neat Recommend Final 4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 10,775,000 9,608,200 9260►8,200 0 TOTAL CAPITAL EXPENDITURES 10,775,000 9, 608,200 9!608,200 0 440 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : CAPITAL EXPENDITURE FUND BUDGET UNIT TITLE AND NUMBER : Capital Expenditures - - 4000- 17500 DEPARTMENT DESCRIPTION : Capital projects for general county use . Created in accordance with Section 29- 1 -301 ( 1 . 2 ), C . R. S . , April 5 , 1984. Formerly Public Works - County Buildings Fund ( Fund 33 ). RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 7 , 836 , 164 10 , 775 , 000 9 , 608 , 200 9 , 608 , 200 Gross County Cost $ 7 , 836 , 164 $ 10 , 775, 000 $ 9 , 608 ,200 $ 9 , 608 ,200 Revenue/Fund Bal . - 19 , 197 , 762 525 , 000 -391 , 800 -391 , 800 Net County Cost $ 11 , 361 , 598 $ 10 , 250 , 000 $ 10 , 000 , 000 $ 10 , 000 , 000 SUMMARY OF CHANGES : In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 500 , 000 in 2018 for the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of the years 2019 and 2020 . Net cost to the county was the same over the three budget years , but the timing of funding allowed the completion of the project sooner. The jail expansion is an additional 113 , 575 square feet of building for 380 additional beds . The capital plan is consistent with the inmate population projections that calls for the opening of added jail beds at the end of 2020 . In 2020 the jail kitchen will be remodel at an estimated cost of $2 , 000 , 000 . The Capital Expenditures Fund accounts for various capital improvement projects for county buildings . The 2019 program is funded at $9 , 608 ,200 , with $ 10 , 000 , 000 in property tax, $225 , 000 from capital expansion fees , $300 , 000 from interest and fund balance reserve . Anticipated projects include $ 1 , 500 , 000 for a Public Works facility in Johnstown , $ 1 , 200 , 000 for an addition to Public Works headquarters building , $900, 000 for Chase Building improvements, $ 190 , 000 for communications equipment, $500 , 000 to upgrade the Human Services section of the Southeast Weld Building , and $2 , 300 , 000 to upgrade Human Services Buildings, $ 1 , 300 , 000 for a coroner facility, and $ 1 , 718 ,200 for special projects. A carry-over beginning fund balance of $3 , 000 , 000 is anticipated , and $3 , 916 , 800 ending reserve fund balance for the future jail expansion ($2 , 566, 800 ), Communications System reserve ($850 , 000 ), and Downtown Greeley land reserve ($500 , 000 ) is anticipated at the end of 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Budget reflects the 2019 funding level of the Proposed Long Range Capital Plan for 2019 - 2023 . The actual plan is on the pages immediately following . BOARD ACTION : 441 WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE -YEAR PLAN 2019 - 2023 Presented By: Donald D . Warden Director of Finance and Administration September, 2018 442 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 2019 - 2023 INTRODUCTION : Section 14-3 of the Weld County Home Rule Charter provides : "The Board may require that the Director of Finance and Administration submit, at the time of submission of the annual budget, a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule , estimate of cost, anticipated revenue sources, methods of financing , and such other information as may be required ." This five-year plan projects capital improvements for 2019 - 2023 . The recommended program for capital construction is intended as a guideline to be adjusted by the Board of county commissioners on an annual basis . It represents flexible goals for organizing solutions to county program needs , and it is intended to provide the Board of county commissioners with the perspective for making fiscal policy decisions . Annual modifications in. the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four (4 ) sections : I . Introduction 2 . Financing Alternatives 3 . 2019 - 2023 Five-year Plan 4 . 2019 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction . This section lists the various sources of revenue currently available to the county, and the alternatives available for financing the remainder of the capital projects program . The 2019 2023 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation , the proposed solution , and the financing plan for each project. The last section of the report provides a recommended 2018 budget for the capital construction program . It provides specific detail regarding each recommended project and the impact on the 2019 county budget. 443 FINANCING ALTERNATIVES 444 FINANCING Overview : There are a number of ways to finance capital improvement projects. Some of the most common methods are : 1 . Pays as you g o : Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second , pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third , when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken . Finally , the technique avoids the inconvenience and considerable cost associated with marketing of bond issues , advisors , counsel , printing , etc . However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second , it creates awkward fluctuating expenditure cycles which do not occur with extended financing . Third , a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term . Finally, when inflation is driving up construction costs , it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2 . All borrowing policy : An all borrowing policy or a substantial reliance on debt financing is another approach . The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed . 3 . Capital reserve : A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested , and when any funds become adequate to pay for a proposed project, the fund could be expended . This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach , assuming a relatively stable construction dollar. HB 82- 1111 , passed in 1982 , specifically provides for a capital improvements trust fund for capital reserves. 445 4 . Partial pay as you go policy : A partial pay as you go policy is a common approach . Some of the annual resources would be used to finance capital improvements directly , and the remainder would go for supporting a debt program . Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy , and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed . 5 . Joint financing : An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples . This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6 . Lease/Purchase : Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority . The facility is then leased by the jurisdiction on an annual or a monthly rental . At the end of the lease period , the title to the facility can be conveyed to the jurisdiction without any future payments . The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions . The utilization of a building authority would fall under this category of financing . Numerous considerations are involved in the selection of the foregoing approaches , or some combination thereof: 1 . Political realities may preclude utilization of one or more of the above alternatives. For example , the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2 . The pay as you go concept has three distinct advantages . A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed-charge costs . B . It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3 . The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4 . In an inflationary period , one must take into account the extent to which prepayment for capital outlay is warranted , when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged . 446. 5 . During periods of rapid rise in costs, the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all , of the advantages of non-payment of interest. In the five-year capital projects plan , a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash , anticipated interest rates at the time of construction , and projected inflationary cost increases that would result from project delays . 447 DEBT FINANCING Before discussing specific types of borrowing , it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing . Article XI , section 6 , of the Colorado Constitution , provides that no debt may be created by a political subdivision of the state, unless the question of incurring such debt has been approved by a majority of the qualified electorate voting . Any obligation paid , or contracted to be paid , out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby , 136 Colorado 168, 315 p 2d 204 -- 1957 ) . In addition to voter approval, Article Xi , section 6 , requires the debt be incurred by adoption of a legislative measure which is irrevocable until the indebtedness is fully paid or discharged . The ordinance must: 1 . Set forth the purpose for which the bond proceeds will be applied , and 2 . Provide for the levy of the tax which , together with such other revenues as may be pledged , will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed three percent ( 3 % ) of the assessed value in the county, which is over $270 million dollars in Weld County. Section 4 of Article X, section 20 (TABOR Amendment), requires voter approval for any form of multi-year debt. It states that an election is required : " Except for the refinancing of district bonded debt at a lower interest rate or adding new employees to existing district pension plans , creation of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocable and held for payments in all future fiscal years . " In addition to the state statute , section 14-6 of the Weld County Home Rule Charter specifies : "The incurring of indebtedness by the county and the issuance of evidences of such indebtedness shall be authorized , made and executed in accordance with the laws of the state , including the borrowing of money to fund county projects , the pledging of project revenues and repayment thereof, and the issuance of revenue warrants , or revenue bonds, or other forms of evidence of such obligations ." Before discussing specific types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially , that is, a portion of the principal is retired over the entire term of the bond issue . Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally, the last maturing bond comes due ten to thirty years from the date of issue . Normally, the longer the maturity of the bonds, the higher the yields or return on investment is demanded by the market price . Thus , a bond issue that runs thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years. 448 General Obligation Bonds : General obligation bonds are secured by a pledge of the full faith , credit and taxing power of the county. The county is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue . Consequently, general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and interest of the bond , it is generally agreed to be a more secure investment than other types of bonds . Thus, the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-year term ; however, general obligation bond issues usually have terms of twenty years or less. General obligation bonds, in addition to being secured by full faith and credit of the issuer, may provide additional security by pledging certain available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance . Voter resistance to increased taxes may prevent a successful bond election . Revenue Bonds : Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived from the project to be constructed , not by pledge of the full faith , credit, and taxing authority of the county. Projects typically financed by revenue bonds include airports, stadiums, and park facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and operations . Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds, there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed . Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt, there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding the issue of revenue bonds if this method is considered . Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus , there is normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years, frequently as long as thirty years. The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole . Thus, airport revenue bonds are paid for by air travelers and airlines and parking revenue bonds are paid for by users, etc. In order for a county to issue a revenue bond , the system which generates the revenues to repay the principal and interest of the bond must : 1 . Have a good operating history documented by audited figures . 2 . Reflect good debt service coverage through use of a feasibility study completed by a recognized expert in the field . 449 In analyzing a revenue bond issue for underwriting , an investment banker will look not only at operating statistics and coverage , but also at more basic elements, such as the necessity of the service , control over competition , and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits . Leases : A less traditional method of financing county facilities is a lease arrangement. A lease is executed with the county, which gives the county the option to purchase the equipment or facility during the term of the lease . All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt ; however, an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors : 1 . Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2 . No obligation on the part of the local government to purchase the property if the lease is terminated . Also , some court cases indicate the annual rental must be paid from non- property tax revenues to avoid the lease being considered a general obligation . Uponexercise of the option , the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing . Of primary importance is the security which underlies the lease period . It is not a promise to levy taxes or a pledge of revenues from the system . Rather, it is usually a promise to pay only one year at a time , with an implied intention to continue payment until ownership is transferred . As ultimate security , the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type , and the obligation to continue lease payments until title transfers is a moral , rather than a legal obligation . As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds . The term of the leases generally are short, usually from seven to ten years . Because the security underlying the lease is not good compared with conventional financing , interest rates on leases are higher. 450 Building Authority : A building authority is a non-profit corporation which generally is formed at the request of the governing body of the county or local jurisdiction , which also appoints the Board of Directors of the corporation . Weld County created such an authority in 1987 , named the Weld County Finance Corporation . The directors are the Director of Finance , County Attorney, and Director of Buildings and Grounds , each appointed for ten-year terms . The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that traditional municipal bonds enjoy , the building authority must obtain a ruling from the Internal Revenue Service ( IRS) that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a political subdivision , which is determined based upon the following factors as detailed in IRS Revenue Ruling 63-20 . 1 . The authority engages in activities which are essentially public in nature. 2 . The corporation is not organized for profit. 3 . The corporate income does not inure to the benefit of any private person . 4 . The political subdivision has a beneficial interest in the corporation , while the indebtedness is outstanding , and it obtains full legal title to the property on the retirement of the debt. 5 . The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation . Like municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934 . After receiving a favorable ruling from the IRS , a "no action" letter should be secured from the Security and Exchange Commission , exempting the authority's bonds from these requirements . The authority then issues bonds pledging the annual rental payments as security. After issuance of bonds and construction of the facilities, the authority leases the facilities to the county. Again , this must be a bona fide lease and possess all the elements discussed under Lease/Purchase . The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease, building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues . Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical matter the COP is the same as a bond , except from a legal point of view, the COP is evidencing assignment of proportionate undivided interests in rights to receive certain revenues in the form of a lease or rental amount for the purpose of providing funding for capital improvements. The lease and COP do not constitute a general obligation or other indebtedness of the county within the meaning of any constitutional , statutory or home rule charter debt limitation . The lease is a year-to-year obligation . The use of certificates of Participation (COP) has been the only debt vehicle Weld County has ever used in the implementation of its debt policy options . The only COP issued by Weld County was done in 1997 , and was paid off August 1 , 2007. No outstanding debt exists for Weld County . 451 BUILDING AUTHORITY FINANCE The Philosophy : Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity . The Building Authority : A building authority is a Colorado non-profit corporation created by the county itself. The county adopts a resolution calling for the creation of the Building Authority and directing counsel to draw articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is formed . The board may consist of county commissioners or administrative personnel or individuals not associated with any public entity. The Weld County Finance Corporation , created in 1987 , consists of the Director of Finance, County Attorney, and Director of Building and Grounds as directors . Tax -Exemption of interest : once the non-profit corporation is created , the tax-exempt nature of interest paid on the corporation 's bonds must be assured . A revenue ruling is requested from the Internal Revenue Service on the nonprofit status of the corporation pursuant to Internal Revenue Code , 103(a) 1 and Revenue Ruling 63-20 , and on the tax-exempt status of interest paid . Such an application involves considerable work and a detailed analysis of the situation which is presented to the Internal Revenue Service. The application includes information as to public purpose, the county, the agency using the facilities , the proposed lease terms , terms of title reversion to the county and the proposed method of financing . Corporate Bonds and the S . E . C . : As corporate bonds are subject to registration requirements of the Securities and Exchange Commission , a " no action" letter must be obtained from the S . E. C . In essence , the S . E . C . says that no action will be taken if the bonds of the building authority/non- profit corporation are not registered . The Purchase Contract : once the building authority is created with powers to act, it may enter into a contract to purchase the facility. The contract should be subject to: 1 . A favorable revenue ruling from the Internal Revenue Service . 2 . Receipt of an S . E . C . "no action " letter. 3 . Finalization of financing . 452 The Bond Issue : When all legal and tax questions are answered the building authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The bonds that are issued will be an obligation of the building authority only and not a debt obligation of the county. The County Lease : Upon the issuance of the bonds and the purchase of the building by the building authority, the county can lease the building from the authority . The lease would be from year-to-year with automatic renewal unless otherwise terminated . A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security : The security of the bond holders may be only in a pledge of lease revenues by the authority . The bond holders may also have a first mortgage lien on the building . The combination of the two results in a more secure bond and a correspondingly lower rate of interest . Partial Seller Financing : Depending on factors such as the seller's motivation , whether there is an existing loan on the building , and negotiations , a bond issue can be for only the amount necessary for a down payment. The sellers can carry back the balance , receiving installment sale tax benefits on the capital gains. A revenue ruling would be required ; however, interest paid on a promissory note to the seller may also be tax exempt. The total cost to the county and the building authority then may be substantially lower on this basis. 453 COMPLETED CAPITAL PROJECTS 2013- 2017 Actual Actual Actual Actual Actual Total 2013 2014 2015 2016 2017 Centennial Complex $ 1 , 199 ,206 $ 19 , 999 $ 299 ,498 $ 560 , 310 $ 319 , 399 Courthouse 373 ,200 267 , 400 $ 105 , 800 Land Reserve 2 , 613 ,405 630 , 000 668 , 071 1 , 315 , 334 Chase Building 9 , 547 , 764 5 , 775 , 000 84 , 944 3 , 161 ,209 526 , 611 Grader Sheds 1 , 032 , 560 375 , 508 138 , 980 193 , 684 40 , 589 283 , 799 Motor Pool 576 , 056 576 , 056 Health Department 215 ,262 215 ,262 Island Grove 133 , 139 48 ,283 84 , 856 North Jail 996 , 354 122 , 187 103 , 329 345 , 404 81 ,426 344 , 008 Training Center 129 , 547 129 , 547 Crime Lab 4 , 120 , 570 4 , 120 , 570 Public Works 1 , 932 , 608 698 , 565 149 , 260 967 , 367 117 ,416 Human Services 242 , 946 82 , 800 160 , 146 Gravel Pits 4 , 150 , 505 4 , 150 , 505 SW Weld Building 207 ,215 8 , 770 101 , 344 97 , 101 North 1401 - 1402 286 , 081 211 , 007 75 , 074 County Clinic 93 ,400 38 , 600 54 , 800 Admin . Bldg (Sykes) 83, 375 39 , 775 43 , 600 Southeast Weld Building 116 , 306 7 , 984 108 , 322 Law Administration 250 , 625 138 , 819 111 , 806 Miscellaneous 1 , 248 , 878 917 ,268 22 , 620 283 , 301 25 , 689 CNG Station 0 Towers 9 , 878 , 533 7 , 305 , 629 1 , 572 , 412 1 , 000 ,492 918 10th Street 747 , 717 675 , 168 72 , 549 TOTAL $40, 175,252 $5, 112,816 $20, 332,221 $4,879, 138 $5, 774,426 $4, 076,651 NOTE: Expenditures listed in year incurred . 454 FIVE YEAR CAPITAL PROJECTS PROGRAMS 2019-2023 Requirements Total 2019 2020 2021 2022 2023 Jail Capital Reserve $27 , 122 , 800 $918 , 800 $651 , 000 $ 11 , 427 , 000 $3 , 958 , 000 $ 10 , 170 , 000 Comm . System 950 , 000 190 , 000 190 , 000 190 , 000 190 , 000 190 , 000 SE Weld Building 6 , 500 , 000 500 , 000 0 0 6 , 000 , 000 0 Comm . Buildings 1 , 000 , 000 0 1 , 000 , 000 0 0 Misc Projects 7 ,432 , 200 1 , 718 ,200 1 , 584 , 000 1 , 588 , 000 1 , 177 , 000 1 , 365 , 000 PW Projects 5 , 720 , 000 2 , 700 , 000 550 , 000 1 , 370 , 000 750 , 000 350 , 000 Human Services 3 , 800 , 000 2 , 300 , 000 1 , 500 , 000 0 0 0 Office Building 6 , 000 , 000 0 6 , 000 , 000 0 0 0 Business Park Weld Plaza Building 3 , 900 , 000 900 , 000 750 , 000 750 , 000 750 , 000 750 , 000 Coroner Facility 1 , 300 , 000 1 , 300 , 000 0 0 0 0 SW Weld Building 0 0 0 0 0 Jail Kitchen Remodel 2 , 000 , 000 0 2 , 000 , 000 0 0 0 Justice Center 1 ,200 , 000 0 1 ,200 , 000 0 0 0 TOTAL $66 , 925,000 $ 10,525, 000 $ 15,425,000 $ 15, 325,000 $ 12, 825,000 $ 12, 825,000 NOTE : In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 500 , 000 in 2018 for the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of the years 2019 and 2020 . Net cost to the county was the same over the three budget years , but the timing of funding allowed the completion of the project sooner. 455 RESOURCE CAPACITY FUNDING SOURCES CASH FLOW ANALYSIS 456 CAPITAL EXPENDITURES FUND RESOURCE CAPACITY 2019- 2023 YEAR PROPERTY INTEREST FEES TOTAL TAX 2018 $ 10 , 000000 $300 , 000 $225 , 000 $ 10 , 525 , 000 2019 15 , 000000 200 , 000 225, 000 15 ,425 , 000 2020 15 , 000000 100 , 000 225, 000 15 , 325 , 000 2021 12 , 500 , 000 100 , 000 225 , 000 12 , 825 , 000 2022 12 , 500 , 000 100 , 000 225 , 000 12 , 825 , 000 457 CASH FLOW ANALYSIS BEGINNING ENDING YEAR FUND REVENUE EXPENDITURES FUND BALANCE BALANCE 2019 $ 3 , 000 , 000 $ 10 , 525 , 000 $ 9 , 608 , 200 $ 3 , 916 , 800 2020 $ 3 , 916 , 800 $ 15 ,425 , 000 $ 14 , 774 , 000 $ 4 , 567 , 800 2021 $ 4 , 567 , 800 $ 15 , 325 , 000 $ 3 , 898 , 000 $ 15 , 994 , 800 2022 $ 15 , 994 , 800 $ 12 , 825 , 000 $ 8 , 867 , 000 $ 19 , 952 , 800 2023 $ 19 , 952 , 800 $ 12 , 825 , 000 $ 2 , 655 , 000 $ 30 , 122 , 800 458 CORRECTIONAL FACILITY Existing Situation : The Centennial Complex Jail was constructed in 1978 , and was remodeled three times to increase the capacity to 294 beds . In 1997 , Phase I of the North Jail Complex was constructed with 160 beds and all of the core service facilities . The North Jail Complex is currently designed for a build out of 779 beds, but the site can accommodate over a 1 , 000-bed facility . Each phase would be in increments of approximately 160 - 375 beds . Jail population continues to grow in Weld County, but the growth rate has slowed the last few years due to more use of jail alternative programs . Phase II was completed and opened in January, 2004 . Phase II added 245 beds based upon the design . Construction of Phase II allowed for the closure of the Centennial Jail and conversion of the space to accommodate court needs. Phase III , which added 374 beds , was constructed in 2006 - 2007 , and was opened in February 2008 . Proposed Solution : It is proposed that additional phases of the North Jail Complex be constructed in increments of beds, as needed . The total project of approximately 331 , 143 square feet will be constructed in phases. The first phase, constructed in 1997 , was 125 , 775 square feet. It included the core service facilities , such as kitchen , administrative offices , medical detention , booking area , and lobby to accommodate over 1 , 000 inmates. Phase II has 245 beds and is both maximum and medium security to accommodate the projected inmate classifications . Phase II was constructed in the 2002 - 2003 time frame and became fully operational as of 2004 . Phase III has 374 beds and was constructed in 2006 - 2007. There is currently 217 , 568 square feet of building with 779 beds available . Financing : In 2018 a supplemental appropriation of $40 , 000 , 000 was made to fund $44 , 500 , 000 in 2018 for the jail expansion . This reduced the planned funding of $20 , 000 , 000 in each of the years 2019 and 2020 . Net cost to the county was the same over the three budget years , but the timing of funding allowed the completion of the project sooner. The jail expansion is an additional 113 , 575 square feet of building for 350 additional beds . The capital plan is consistent with the inmate population projections that calls for the opening of added jail beds at the end of 2020 . In 2020 the jail kitchen will be remodel at an estimated cost of $2 , 000 , 000 . Impact on Operational Costs : At the end of 2020 , it is anticipated that the new jail capacity will be opened . The use of the capacity will be phased in over a two to three year period , depending on inmate population growth . Based upon past phased openings of the jail , the estimated additional annual costs are : Item 2020 2021 2022 Staffing $ 1 ,210 , 000 $ 770 , 000 $ 1 , 100 , 000 Medical Costs 0 600 , 000 320 , 000 Food 0 400 , 000 200 , 000 Utilities 0 60 , 000 0 Maintenance 0 60 , 000 0 459 WELD COUNTY BUSINESS PARK Existing Situation : In 1987 , Weld County acquired 160 acres located in the southwest corner of "O" Street and North 11th Avenue in Greeley. Funds for the property came from the sale of the Health Building . Proposed Solution : The property is large enough to allow for future consolidation of county facilities in one area . The utilities and site improvement were developed in 1988 , at an estimated cost of $ 1 , 750 , 000 with the aid of a $630 , 000 EDA Grant. The first facilities , completed in 1989 , included a 15 , 000 square foot building for Human Services and a county motor vehicle shop . Fifty to 60 acres have been developed for building and storage sites and approximately 60 acres can be mined for gravel and reclaimed in an attractive way . The new correctional facility is located on this site , as well as the Health Department, Household Hazardous Waste Building , Training Center, Fleet Services Facility, Public Works , Law Administration , Buildings and Grounds, Alternative Programs Facility, community Corrections Facility , and four administrative buildings. A portion of the property was made available for commercial development and offered at no cost or low cost to private parties for economic development incentives. A PUD was approved for land use purposes in 1989 . Financing : Development, using future years' funds , is programmed into the long-range plan under specific projects , which include a correction facility ($44 , 500 , 000 ), an additional 20 , 000 square foot office building ($6 , 000 , 000 ), addition to the Public Works headquarters building ($ 1 ,200 , 000 ), and the remodel to convert the existing paramedic headquarters into a coroner facility ($ 1 , 300 , 000 ). Impact on Operational Costs : See individual projects for cost impacts. NOTE : 460 COMMUNICATIONS SYSTEM Existing Situation : Weld County, in 1975 , created the Weld County Regional Communications Center and agreed to fund the infrastructure to accommodate the communications system . The system consisting of towers, radio receivers and transmitters, system controllers, consoles, computers, and various communications equipment has been required to be replaced or upgraded approximately every ten years with growth and technological changes . The costs have been paid for by grants , Weld County government, and the E911 Authority. Proposed Solution : The communications system was upgraded in 2012 at a total cost of $ 7 , 700 , 000 . The E911 Authority Board agreed to fund the console equipment upgrade in the amount of $2 , 000 , 000 , and Weld County, in the Capital Expenditure Fund , funded the remaining costs . In addition , the Board of County Commissioners has agreed to adopt a policy of funding a $9, 500,000 capital reserve in the amount of $950 ,000 per year, so that in ten years funds will be in the capital reserve for the next upgrade and the 700 MHzconversion . $2 ,200 , 000 was placed in the capital reserve for the mobile and portable radio replacement. Purchase of the radios was made in 2017 for the 700 MHz conversion . Financing : The upgrade for 2012 was funded by the E911 Authority Board funding $2 , 000 , 000 from its reserve, and Weld County funded $ 5 , 700 , 000 in 2012 from the Capital Expenditure Fund for the total cost of $7 , 700 , 000 . Beginning in 2013 , Weld County will fund $950 , 000 per year for the Communications System Reserve for future communications systems upgrades and the 700 MHz conversion . In 2018 a 2019-2028 Capital Plan for the Weld County communications infrastructure and facilities was developed totaling $30 . 145 million . The county will continue to provide resource per year of $790 , 000 per year with $ 190 ,000 per year for communications equipment , and $600 , 000 for facilities . The remaining $22 . 225 million will be paid by the E911 Authority surcharge at $2 ,225 , 000 per year. To fund the added capital costs the E911 Authority will be required to raise the 70 cents surcharge per month per phone to $ 1 . 20 or a 50 cents increase beginning January 1 , 2019 . Impact on Operational Costs : There will be no additional operational costs for the system . Operational costs are currently funded by Weld County, the E911 Authority Board , and users through an allocation of cost formula charging 10 % in 2016 with an additional 2 . 5 % each year progressing until it reaches 20% in 2021 . It is not anticipated that the upgraded systems will be any more expensive operationally to maintain than the current system . 461 GRADER SHEDS / STORAGE BUILDING Existing Situation : The County currently has 21 grader sheds throughout Weld County , to accommodate road maintenance functions in all sectors of the county. The grader sheds are in various conditions, ranging from good to needing replacement. The following is age of the sheds: Johnstown ( 1945), Vim ( 1983), Mead ( 1985), Severance ( 1987), Ault ( 1989 ), Briggsdale ( 1991 ), Keenesburg ( 1994) Stoneham ( 1994 ), Dacono (1995 ), Fort Lupton (2000 ) , Gill (2001 ), Gilcrest ( 1989 ), Galeton (2003 ) , New Raymer (2004 ), Rockport (2007 ) , Peckham (2007) , Keota (2008) , Kersey (2010 ), Grover (2013 ) , Kiowa (2015 ), and Nunn (2018). In addition , four ice control storage buildings were constructed in 2001 - 2003 . Additional storage facilities at the Public Works Headquarters were built in 2003 and 2013 . A new Buildings and Grounds facility was built in 2007 , and the old facility was converted to a Printing and Supply facility . An additional storage facility was purchased in 2009 . An addition to the Public Works Headquarters for Engineering was completed in 2015 . Proposed Solution : An analysis of existing grader sheds determined which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold , others consolidated , and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function , it is suggested that attention be given to those sheds that need maintenance or major improvements. Where necessary, replacement sheds have been identified . Financing : The county, since 1982 , has totally reconstructed and upgraded all grader and road maintenance facilities . The county should continue a sound maintenance and replacement program , so the buildings do not fall into the disrepair condition they were in prior to 1982 . The funding mechanism is a pay-as-you-go function out of the Capital Fund . In 2014 , a 15 , 000 square foot heavy equipment storage facility was constructed ($800 , 000 ). In 2015 additional office space was added for Engineering . In 2019 $ 1 , 500 ,000 is funded for Johnstown/Mead 3-bay grader station and a truck storage building . Funds in the amount of $3 ,020 , 000 are included for Public Works facilities in 2020-2023 . The grader sheds will be replaced in Ault (2021 ) for $ 500 , 000 , Briggsdale (2022 ) for $ 500 , 000 , and Keenesburg (2023) for $ 600 , 000 . For 2020 $ 550 , 000 is budgeted for parking lot lighting and fencing of the entire Public Works complex . In 2021 a storage building is planned for $870, 000 . Impact on Operational Costs : Vehicle storage facility and lighting will have utility costs of approximately $2 , 400 per year. Since the old grader sheds are being replaced and consolidated with new sheds , the county's experience is that there is approximately a $ 1 ,000 per year savings on the utilities due to the use of radiant heat and improved insulation . Staffing is unchanged . 462 JUSTICE CENTER Existing Situation : The Justice Center includes the Courthouse , Court Annexes, and Centennial Center buildings . It provides for the space needs of the 19th Judicial District. Under state law the county is obligated to provide and maintain the facilities for court related activities . The Courthouse was built in 1917 and is maintained on the Federal Register of Historical Buildings . After many remodels and upgrades it still functions as the main court facility for Weld County. In the mid- 1980's two buildings across the street from the Courthouse were acquired and remodeled to house the Probation Department. In 2001 , the West Courthouse Annex Building was acquired to house the District Attorney Juvenile Division . As the population grows and court related activities grow the space requirements continue to expand . Four courtrooms were added in 2008 . Proposed Solution : With the growing needs of the courts it will require that the county convert the Centennial Center, including the jail, to courtrooms and court-related offices. With the construction of Phase II of the North Jail , the Centennial Jail was closed and remodeled into court-related space in 2004 . All Sheriffs office administrative functions, along with Communications and Records , weremoved to the new Public Safety Administrative Building next to the North Jail in 2003 . Over time the entire Centennial Complex will become court-related space , as well as the two annex buildings to the west and east of the Courthouse . In 2004 , three additional district courtrooms were created , a juvenile courtroom , and one additional county courtroom , and in 2009 four additional court rooms were built. The first floor of the Centennial Jail has been converted into courtrooms. The second and third floors of the jail were remodeled in 2010 for additional court and office facilities . First floor Centennial offices were converted into office space for the Clerk to the Court. The space in the Courthouse occupied by the Clerk to the Court was converted into a district courtroom . These courtrooms will supplement the current vacant district courtroom and the visiting judge courtroom to accommodate four anticipated additional judges through 2020 . Space formerly occupied by the Weld County Commissioners and administrative functions will be converted to court-related space since those functions moved to a new administrative building in 2011 . The Chase Building purchased in 2014 will provide space for court support functions for years with its 119 , 875 square foot of space . Financing : The County can accommodate court related activities in the space of the Justice Center for several years . In addition , the block to the southeast of the Centennial Complex has been acquired by the county and converted into a parking lot. In the future when the need arises , that block can serve as a site for court building expansion and a parking garage structure to accommodate court space needs. Also , in the next decade it may be necessary to have court facilities in the southern part of Weld County where the population is growing at a rapid rate . The funding mechanism for all court facility needs should be a pay-as-you -go function out of the Capital Fund . The following page is a schedule of proposed conversion of Justice Center space . 463 CAPITAL PLAN FOR JUSTICE CENTER YEAR CURRENT USE NEW USE COST 2008 Vacant Work Release ( 30 , 000 sf) $ 4 , 275 , 000 2008 Second Floor Old Jail 3 Courtrooms $ 1 , 500 , 000 2008 Third Floor Work Release 2 Courtrooms $ 1 , 500 , 000 2008 Third Floor Work Release DA Offices $ 1 , 000 , 000 2011 Vacant Administrative Bldg . $ 5 , 000 , 000 2015 Planning Probation $ 400 , 000 2020 Third Floor Centennial 2 Courtrooms $ 1 , 200 , 000 2029 + First Floor Centennial 1 Courtroom $ 500 , 000 2029+ Vacant Justice Center Annex Building $ 7 , 000 , 000 2029+ Third Floor Centennial ( DA) 2 Courtrooms $ 750 , 000 2029+ Second Floor Centennial 2 Courtrooms $ 750 , 000 2029 + First Floor Centennial ( DA) Court Offices $ 300 , 000 Impact on Operational Costs : Under Colorado law , county governments are required to provide space for the courts and maintenance of the facility, but all personnel and other operating expenses are paid for by the State of Colorado . The estimated additional building maintenance costs by year are : 2019 0 2020 $30 , 000 2029 + $ 176 , 000 464 ALTERNATIVE PROGRAMS BUILDING Existing Situation : Alternative programs were housed in the old jail and in the West Courthouse Annex. As jail crowding became more and more of a problem , the alternative programs, such as work release and pre-trial programs , are used more and more by the Court. The programs formerly occupy approximately 20 , 000 square feet. The space that the programs occupied was needed for courtrooms and Probation office space . Proposed Solution : To accommodate the space needs of the alternative programs and allow for growth in the programs , a 30 , 000 square foot building was proposed . The facility was constructed in the Weld County Business Park. This puts the facility in closer proximity to the jail for support services . Financing : The new 30 , 000 square foot Alternative Programs Building was completed in 2008 . Impact on Operational Costs : Impact of additional costs on the 2008 budget was $ 156 , 300 for utilities and maintenance . Staffing costs were unchanged , since personnel were transferred from the old facility to the new building . 465 LAW ENFORCEMENT ADMINISTRATIONBUILDING Existing Situation : Growing needs of the courts require that the county convert the Centennial Center, including the jail , to courtrooms and court-related offices . With the construction of Phase II of the North Jail , the centennial Jail will be closed and remodeled into court-related space. In addition , all Sheriffs office administrative functions, along with the communications and Records , were relocated in 2004 to accommodate the courts. P roposed Solution : S ince the entire jail operation was moved to the North Jail there are logistical advantages to relocate all Sheriff Office functions near the jail site. To accommodate the space needs of the S heriffs Office , a 22 , 000 square foot office building near the North Jail site was constructed in 2002 . The building houses the Sheriff's office functions, communications, and Records. This allows for the consolidation of all criminal justice functions at one site with the exception of patrol substations . Financing : The new Public Safety Administration Building was constructed in 2002 . Funds in the amount of $2 , 500 , 000 were budgeted in 2002 for the construction of a 22 , 000 square foot office building . In 2010 and 2014 respectively, the Records Unit and the Weld County Regional Communications center were moved from the Law Enforcement Administration Building to the former Human Services Building to free up space for the Sheriff's Office. Impact on Operational Costs : There were no impact of additional costs on the 2010 or 2014 budget for utilities and maintenance , since the space has been maintained in the past . Staffing costs were unchanged , since personnel were transferred from the old facility to the new building . 466 REGIONAL CRIME LAB Existing Situation : Formerly the county had a crime lab located in the basement of the centennial complex, and the former Planning Department office . The space was inadequate to meet the size and program requirements. Weld County took the lead to create a regional crime lab for Northern Colorado that houses approximately 40 crime lab staff members from various law enforcement agencies and CBI . Proposed Solution : The regional crime lab facility consists of approximately 20 , 000 square feet. It contains private and open office areas , waiting areas, lobby space , meeting/conference rooms, complete laboratory and forensics discovery area . It is fully fire sprinkled . The crime lab' s location is in a business park off Highway 34 and WCR 17 , which is a central location for the Northern Colorado region . Financing : The construction of the regional crime lab started in 2012 financed by $4 , 000 , 000 in county funds . It was completed and fully operational in August, 2013 . Impact on Operational Costs : When the crime lab was constructed there was additional costs in the budget for utilities and maintenance , in the amount of $310 , 000 . However, five participating agencies pay approximately 80% of this cost, or $245 , 000 for a net county cost of $55 , 000 . Staffing costs are unchanged , since personnel were transferred from the old crime lab to the new building . A Federal grant for $500 , 000 funded the first three to four years of operational costs. 467 COMMUNITY CORRECTIONS FACILITY Existing Situation : The Community Corrections program had been operated by private contractors since its inception in Weld County in the early 1980's. The facility that the contractors had used was the site known as The Villa , which were old dormitories on the UNC campus . UNC encouraged the Community Corrections Facility to move off campus due to the facility housing convicted felons that are returning to the community from the Colorado Department of Corrections. In 2008 there were problems with the contractor that owns the facility providing the community correction services. The county realizes that without a county-owned community corrections facility it limits the county's choices for a contract provider of the service and the option of the county operating the facility itself through the Justice Services Department. Proposed Solution : The Board of Weld County Commissioners, in May 2008 , made the decision that the county should construct its own Community Corrections Facility in the Weld County Business Park. The site is at the entrance of the park at the northwest corner of 11th Avenue and H Street. A 30 , 000 square-foot building was constructed in 2010 to accommodate the program . The site can accommodate a doubling of the facility size at some future date at a cost of approximately $8 , 000 , 000 . Financing : The new Community Corrections Facility was constructed , in 2010 , within the Weld County Business Park. An Energy Impact Grant, in the amount of $400 , 000 , along with $4 , 000 , 000 in county funds , funded the project. Impact on Operational Costs : There were additional costs in the 2010 and future budgets for utilities and maintenance , in the amount of $ 160 , 000 . However, the majority of the program costs are paid for from state contracts with the State Department of Corrections through a lease to ICCS , which is the sub-contractor operating the facility. Currently, the program services are provided by a private contractor ( ICCS ). 468 DOWNTOWN GREELEY PARKING AND LAND Existing Situation : The Courthouse and centennial center are located in the center of downtown Greeley . The future plans are for these facilities to be the judicial center for the 19th Judicial District that serves Weld County . Parking has been a long time problem in the area for citizens using the facilities . In addition , as Weld County looks to the future there will be a need to have land to locate future court facilities . The court administration is insistent upon having a centralized location , since other jurisdictions have had logistical problems attempting to split court facilities into more than one location . As a result, there is a need to acquire land adjacent to the current location to accommodate future court facilities. Proposed Solution : In July , 2003, the county purchased a portion of an adjacent block of property to the centennial complex and courthouse to allow for surface parking in the immediate future , and to provide future building sites for future court facilities . Opportunity existed to purchase approximately 100 , 000 square feet adjacent to the current facilities in 2003 . The parking was developed in 2004 , and needed facilities can be constructed on this site in the future. Financing : In 2003 , fund balance from the General Fund , in the amount of $1 ,500 , 000 , was transferred to the Capital Expenditure Fund to acquire the site and put money aside for the parking improvements in 2004 . Approximately 250 parking spots have been developed to serve the area . As portions of the site are needed for court building sites , a parking structure can be built to accommodate added parking needs or land to the east or south of the site can be acquired for surface parking . In the 2012 budget $2 , 000 ,000 was reserved for the purchase of property adjacent to the current Justice Center location to accommodate future court facilities and support services. in 2014 $ 1 , 500 ,000 was used for property acquisitions leaving $500 ,000 reserved for future property purchases in the area of the Courthouse . Impact on operational Costs : No new operation costs are anticipated . 469 WELD PLAZA BUILDING 80►4_822 7TH STREET, GREELEY Existing Situation : Weld County has a major investment in court facilities in the downtown Greeley area . For many years the county has gradually been acquiring buildings and land for the court operations and parking accommodations . The court operations and support function will grow over time and require a long term plan . Proposed Solution : In 2014 the county purchased the Weld Plaza Building located at 804-822 7th Street, in Greeley, Colorado , located a block and half from the Courthouse . The building is a 119 , 875 square foot complex that will allow Weld County over time to create a more complete judicial complex in downtown Greeley area . The District Attorney's Office , probation , and other human services with court related responsibilities can eventually be consolidated in the complex. Until the space is needed the county will continue to lease the space to private business to offset the cost of the building . Financing : In 2014 the 119 , 875 square foot Weld Plaza Building complex was purchased for $5 , 775 , 000 . In late 2016 the county relocated child protection services into the two story plaza that contains approximately 27 , 000 square feet and the first floor of the main building . The remodel costs in 2016 were approximately $2, 800 , 000 . In the 2019-2023 the capital plan provides $750, 000 a year for improvements to the building to better accommodate the future use of the facility by county departments . Impact on Operational Costs : With the current private leases the building is projected to provide a net operating income gain of $250 , 000-$700 , 000 per year, so no additional operating costs are anticipated for the immediate future . 470 ADMINISTRATIVE OFFICE BUILDING Existing Situation : The long term plan with the development of the Weld County Business Park was for the eventual move of all administrative functions of the county to the business park. All of the functions were housed at the Centennial Complex in 1976 . In 1990-91 the Assessor, Treasurer, Clerk and Recorder, and Planning were relocated to the business park . With the future space demands of the courts it is anticipated that the remaining county administrative functions at the Centennial Complex will need to be relocated to the Weld County Business Park. This will leave the Centennial Complex as a justice and law enforcement center exclusively . Proposed Solution : In order to accommodate the Court's space needs and the County's administrative functions it was necessary to acquire a new administrative facility at the Weld County Business Park. To accommodate the space needs of the existing administrative functions, and plan for future growth , an existing 43 , 000 square-foot office building was purchased in 2010 , and remodeled to accommodate current and future County administrative functional needs. In 2022 it is anticipated that an additional 20 , 000 square foot office building will be required to house county functions. Financing : The County purchased the existing Sykes Building for $3 , 600 , 000 in June , 2010 . Approximately another $2 , 300 , 000 was spent to remodel the building to make a fully functional administrative building to house theCounty Commissioners' Office and associated administrative functions. Vacant space will exist to accommodate growth for a number of years. The project was funded by Capital Reserve funds. $6 , 000 , 000 is budgeted in 2023 to construct an additional 20 , 000 square foot office building to house county functions, such as Planning , Building Inspection and others . Impact on Operational Costs : There were additional costs in the 2011 budget for utilities and maintenance , in the amount of $ 180 , 000 . There were no additional staffing costs since the staff moved from other facilities to occupy this building . Moving and relocation costs were $60 , 000 . In 2020 the addition of a 20 , 000 square foot office building in the Weld Business Park will add approximately $ 160 , 000 per year for utilities and maintenance . 471 HUMAN SERVICES BUILDING ANNEX Existing Situation : The Human Services Building was acquired in the 197O's and in the mid 199O's an annex was added . In 2005 , additional land was purchased , adjacent to and south of the two existing buildings . The additional land will accommodate another 20 , 000 square foot building and parking . Proposed Solution : A new 40 , 000 square foot building was constructed in Greeley on the Social Services site in 2009 . The building will accommodate the current services, plus allow room for future expansion and consolidation of the Human Services and Social Services Departments . In late 2016 the Child Protection unit was relocated to the Chase Building freeing up space at the Human Service Complex. Financing : The building was constructed in 2009 . Funds in the amount of $5 , 000 , 000 were budgeted in the 2008 budget for the 40 , 000 square foot building . Additional parking was constructed in 2007 , in the amount of $800 , 000 . $8 , 000 , 000 was spent in 2018 to remodel and upgrade the oldest building , and another $3 , 800 , 000 will be spent over 2019-2020 to upgrade the two remaining buildings . Impact on Operational Costs : There were additional costs in the 2010 budget and beyond for utilities and maintenance , in the amount of $210 , 000 . However, the majority of the program costs are paid for from grants from the State Department of Social Services . There were no additional staffing costs since the staff moved from other facilities to occupy this building . The added space costs for the Chase Building will be paid from the State Child Welfare Allocation . No additional costs are anticipated for the areas remodeled in 2019-2020 . 472 SOUTHWEST COUNTY SERVICE CENTER Existing Situation : The Southwest County Service Center was developed in 2000 - 2001 . With the growth in the area , additional facilities will be required to house all the county functions required to service the area . Proposed Solution : It is proposed that an additional 20 , 000 square foot building be constructed on the Southwest Weld County Service Center site in the future . The building will accommodate the current services, plus allow room for future expansion of services in the area . Financing : The building will be constructed in 2023 , or beyond . Funds in the amount of $0 , 000 , 000 are budgeted in the 2023 budget or beyond for the 20 , 000 square foot building . Impact on Operational Costs : There will be additional costs in the budget for utilities and maintenance , in the amount of $ 120 , 000 when the facility is built. There will be no additional staffing costs since the staff will be moving from other facilities to occupy this building . Moving and relocation costs are estimated to be $30 , 000 . 473 SOUTHWEST COURT/DETENTION COMPLEX Existing Situation : Population growth in the southern part of Weld County continues . Southern municipalities such as Frederick, Firestone , Erie and Dacono have more than doubled in size over the last decade . There is a need for additional jail beds in Weld County and the North Jail complex is built out to approved capacity. Proposed Solution : Constructing a new South West Court/Detention complex, located at 4209 WCR 24 'A Longmont, CO . would create efficiencies for municipalities, the Sheriff's Office and Weld County taxpayers . This new complex would consist of new-ground-up construction of a 2-story building that will house Sheriff Office staff, two courtrooms , jail intake for new bookings, enclosed sally port, and several detention housing units large enough to house up to 30 detainees each . The building must also have a loading dock and supply/storage area , commercial kitchen and laundry services area . Financing : The building will be constructed in 2023 or beyond . Funds in the amount of $ 15 , 00►0 , 000 are budgeted in the 2023 or beyond budget. Impact on Operational Costs : Impact on operational costs have not been estimated at this point pending more details regarding the facility and operations . The associated court operational costs would be paid for by the 19th Judicial District. 474 SOUTH EAST COUNTY SERVICE CENTER Existing Situation : The Southeast County Service Center was acquired as a used building in the early 1980's from the city of Fort Lupton . With the growth in the area , the building was no longer large enough for the functions located in the building , and the building was in need of remodeling . Proposed Solution : In 2006 , a new 20 , 000 square foot building was constructed in east Fort Lupton on a five-acre site . The building accommodates the historic services provided , plus Probation and increased Human Services. The location of the building in east Fort Lupton will better accommodate not only Fort Lupton residents , but also residents from the Hudson and Lochbuie areas. Additional space may be added to the site in 2024 , or beyond . Financing : The additional building will be constructed in 2024 , or beyond . Funds in the amount of $6 , 000 , 000 are budgeted in the 2024 budget or beyond for the 20 , 000 square foot building . Impact on Operational Costs : There will be additional costs in the budget for utilities and maintenance , in the amount of $120 , 000 when the facility is built. There will be no additional staffing costs since the staff will be moving from other facilities to occupy this building . Moving and relocation costs are estimated to be $30 , 000 . 475 MISCELLANEOUS PROJECTS Existing Situation : Each year there are several special projects to do major maintenance to buildings, update or renovate county facilities, provide for new county programs , and remodel to accommodate changing programs or meet new legal standards . An approach which provides miscellaneous funds of this nature can prevent postponing necessary major maintenance or remodeling of facilities and , thus , avoid added cost or delay of potential savings to the county and taxpayers. In addition , such an approach can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities . Carpet replacement, HVAC replacement, roof replacement, elevator upgrades, remodels, and major maintenance projects should be included in this category. Proposed Solution : It is recommended that an amount of $7 ,407 , 200 be set aside for such projects in the Long Range Capital Projects Plan . A detailed listing of special projects is on the following two pages . Financing : It is recommended the county budget $7 , 407 ,200 over the next five years to accommodate the detailed listing of special projects found on the following two pages. Impact on Operational Costs : No new operational costs are anticipated . In most cases the HVAC systems replaced should be more energy efficient resulting in energy cost savings. 476 2019 - 2023 B&G Special Project 2019 ## Projects Department Budget 1 Split Conference Room - Create Two Offices Planning 6,000 2 Quarter Master Office Remodel SO 15,000 3 Fire Suppression in Data Centers IT 60,000 4 Division B Sound System Replacement 19th Judicial 19,000 5 Division 8 Sound System Replacement 19th Judicial 19,000 6 Division 1 Sound System Replacement 19th Judicial 19,000 7 Division 7 Sound System Replacement 19th Judicial 19,000 8 Division 9 Sound System Replacement 19th Judicial 19,000 9 HVAC Controls Update - Public Works B&G 50,000 10 Centennial Security Station - Secondary Access 19th Judicial 22,000 11 Jail 1-West Admin Roof Top Units B&G 240,000 12 Proximity Card - Phase 2 Various 50,000 13 HVAC Controls Update - 1555 B&G 80,000 14 HVAC Controls Update - Jail 1- East B&G 80,000 15 HVAC Controls Update - Jail 1-West B&G 80,000 16 Jail Kitchen Cooler & Freezer - New Compressor/Condenser B&G 40,000 17 Jail Data Center Air Conditioner B&G 65,000 18 Jail Clothes Washers (3 each ) B&G 50,000 19 Move Office door to opposite corner (deferred from 2018 ) Justice Services 2, 500 20 Alternative Programs Toilet partitions (deferred from 2018) Justice Services 10, 000 21 Two Food Warmers - Jail Sheriff Office 17,000 22 Proxy Card (Armory & 2nd Street Storage) Sheriff Office 4, 000 23 Jail Locker Room Remodel Sheriff Office 40, 000 24 Inmate Property Storage shelving Sheriff Office 90, 000 25 Jail Lexan at pod stairwells (7 pods) Sheriff Office 105, 000 26 Armory Window infill, interior finish & cage Sheriff Office 7, 000 27 1402 Proximity door for Recording Clerk & Recorder 2, 000 28 1402 Remodel Supply Room into Bookkeeping Clerk & Recorder 14, 000 29 Paint interior of Community Corrections Justice Services 102, 000 30 Remodel Clinic Lobby and Reception Health 80, 000 31 Replace VCT and Seamless flooring Health 30, 000 32 Remote door magnet (close and lock) Treasurer 1, 700 33 Remodel for 5-7 years growth Assessor 257, 000 34 Fort Lupton : Two exterior marquee signs and interior signage Human Services 10, 000 35 Del Camino: Interior Signage, paint mailbox, Navigator furniture Human Services 2, 500 35 Building A: Free Standing "You Are Here " sign Human Services 5, 000 37 Buidling C : Vinyl window signage & paint mailbox Human Services 500 38 Jail Courtroom Design 19th Judicial 5,000 TOTAL 11718, 200 477 2019 - 2023 B&G Special Project 2020 ## Projects Department Budget 1 Centennial - Hot Water Generator Replacement B&G 140,000 2 Planning & Public Health - Boiler Replacement B&G 120,000 3 Division 11 Sound System Replacement 19th Judicial 19,000 4 Division 12 Sound System Replacement 19th Judicial 19,000 5 Division 4 Sound System Replacement 19th Judicial 19,000 6 Division 5 Sound System Replacement 19th Judicial 19,000 7 Division 6 Sound System Replacement 19th Judicial 19,000 8 Public Health Roof Replacement B&G 300,000 9 Planning/Health Chiller B&G 600,000 10 Centennial - Chiller Pumps B&G 30,000 11 Fire Alarm Controls - Public Health B&G 34,000 12 Centennial - Isolation Valves B&G 30,000 13 Sand Salt Sheds Wainscot- Replaced Rusted Sections B&G 125,000 14 Grover Tower - Generator Replacement B&G 30,000 15 New Raymer Tower - Generator Replacement B&G 30,000 16 LaSalle Tower - Generator Replacement B&G 30,000 17 Courtroom Remodel 19th Judicial 20,000 TOTAL 1,584,000 478 2019 - 2023 B&G Special Project 2021 1 Projects Department Budget 1 Centennial - Cooling Tower Replacement B&G 300,000 2 Fuel Island - Fuel Tank Replacement B&G 100,000 3 Division 2 Sound System Replacement 19th Judicial 19,000 4 Division A Sound System Replacement 19th Judicial 19,000 5 Division 10 Sound System Replacement 19th Judicial 19,000 6 Division C Sound System Replacement 19th Judicial 19,000 7 Division D Sound System Replacement 19th Judicial 19,000 8 Jail - Shower Boxes M , N,O, R,TM,TF&S B&G 30,000 9 Courthouse Annex - Roof B&G 120,000 10 Print Shop - Roof B&G 66,000 11 4H Building - Roof B&G 65,000 12 Centennial - Heat Pumps B&G 68,000 13 8th Ave Storage - Roof (South half) B&G 25,000 14 Plaza West - Clapper Valve in Parking Garage B&G 17,000 15 Law Administration - Boiler B&G 22,000 16 Law Administration - Roof Top Unit B&G 200,000 17 Public Health - Booster Pump B&G 35,000 18 Courthouse - Hot Water Generator B&G 80,000 19 Exhibition/4H - Exhaust Hood Replacement B&G 75,000 20 Community Corrections - Camera Replacement B&G 150,000 20 Public Works - Roof Top Units B&G 140,000 TOTAL 1,5881000 2022 ## Projects Department Budget 1 Courthouse - Carpet B&G 170,000 2 Courthouse - Teardown/Rebuild Furniture for Carpet B&G 42,000 3 Centennial - DA Carpet B&G 90,000 4 Centennial - DA Teardown/Rebuild Furniture for Carpet B&G 42,000 5 Courthouse Annex - Carpet B&G 72,000 6 Courthouse Annex - Teardown/Rebuild Furniture for Carpet B&G 42,000 7 Centennial - 3rd Teardown/ Rebuild Furniture for Carpet B&G 18,000 17 Centennial - 3rd Floor Carpet B&G 32,000 18 Centennial - 1st Floor Carpet B&G 145,000 19 Centennial - 1st Floor Teardown/ Rebuild Furniture for Carpet B&G 42,000 20 Jail - 1-West RTUs ( 11 Each ) B&G 380,000 21 Jail - IT Room AC ( Liebert) B&G 48,000 22 West Annex - Roof B&G 35,000 23 Veterans - Roof B&G 19,000 TOTAL 1, 177,000 479 2019 - 2023 B&G Special Project 2023 # Projects Department Budget 1 Plaza West Condenser Replacement B&G 65,000 2 Jail 1-West Pods Roof Top Units B&G 200,000 3 Jail 1-East Roof Top Units B&G 280,000 4 Planning & Health VAV replacement B&G 500,000 5 Centennial - 2nd Floor lighting upgrade B&G 120,000 6 Centennial - Ceiling Grid 2nd Floor B&G 50,000 7 HVAC Controls Upgrade - Planning & Health B&G 150,000 TOTAL 1, 365,000 480 ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation : If Weld County is to embark upon a number of ventures in capital projects over the next five years , it is suggested the county proceed very cautiously and very conservatively in the area of financing . To do this , it is suggested that a contingency be set aside each year on a pay-as-you-go basis to accommodate unanticipated cost increases or emergency situations which cannot be foreseen at this time . If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years, or it can be used as a funding mechanism in years beyond 2024 . The primary reserve would be for a future correctional facility or other facilities at the North County Complex and southwest and southeast County administrative office sites and to fund the replacement of the Communications system . Proposed Solution : Budget any carry-over amount each year on a contingency basis that ultimately could be used to meet any contingency or emergency situation , or could be used as an accumulation of capital outlay funds for funding of projects beyond 2024 . Financing : It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. Impact on Operational Costs : None . 481 MISCELLANEOUS FUNDS 482 CONSERVATION TRUST FUND Existing Situation : With the passage of SB 119 (The Colorado Lottery) , 40 percent of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments . The earning potential of the lottery is anticipated to be $435 , 000 per year. The funds must be used for "the acquisition , development, and maintenance of new conservation sites, or for capital improvements or maintenance for recreational purposes on any public site" . (Section 29-21 - 101 , c . R . S . ) With the passage of Amendment 8 (GO COLORADO ) these funds should stabilize at $400 , 000 to $450 , 000 per year, plus lottery sales growth . See Conservation Trust Fund for detailed discussion . Proposed Solution : The Board has the option to use the funds in the following ways : 1 . Maintain and improve Island Grove Park. 2 . Maintain and improve the Missile Site Park. 3 . Acquire and maintain open space . 4 . Develop and maintain trails . 5 . Other project requests from throughout the county. Financing : In addition to Conservation Trust Funds , it is recommended that the county finance parks and recreation projects at a level of $ 129 , 000 in the General Fund from property taxes. Funds from 2017 forward are uncommitted . Impact on Operational Costs : No new operational costs are anticipated . 483 ISLAND GROVE Existing Situation : Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove Park facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution : If the Board of County Commissioners decides to continue participation in the development of the Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to the maximum amount prior to use of county general tax funds. Financing : It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery, to the maximum amount possible , prior to use of general county tax funds. Beginning in 2003 , $ 100 , O00 per year in General Fund dollars has been committed to the maintenance of an indoor arena facility. Also , in 2000 , the County contributed $ 1 , 500 , 000 towards the construction of the indoor arena facility, known as the Island Grove Community Building . The facility was constructed and will be maintained jointly by the City of Greeley, Farm Show, and Weld County. $250 , 000 was included in the 2004 General Fund budget to add air conditioning to the Island Grove Community Building . The county paid $ 1 , 500 , 000 , in 2006 , for the Island Grove Park Master Plan that covers improvements to the park for the next 10 - 20 year period . Impact on Operational Costs : Although the Island Grove Park Authority may incur additional operational costs from the projects in the park's CIP , no new operational costs are anticipated as a result of the park's CIP for Weld County government. In most cases , the new park facilities planned will generate revenues to support the additional operating costs. 484 PROPRIETARYFUNDS SUMMARY Proprietary funds include both Internal Service Funds and Enterprise Funds . Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost-reimbursement basis. Enterprise Funds account for departments providing services primarily to third party payers. NORTHERN COLORADO REGIONAL FORENSIC LABORATORY FUND : This fund accounts for the maintenance and operational costs of the Northern Colorado Regional Forensic Laboratory. It is funded by rent paid by participating agencies . FLEET SERVICES FUND : The Fleet Services Fund accounts for the revenue and costs generated by equipment and vehicles rented to other county departments. The gross operating budget amounts to $ 11 , 047, 052 in 2019 , with $0 , 554 , 400 budgeted for new capital equipment . The budget reflects the decision of the Board in March 2017 , to bring the fleet management function in-house versus contracting the service out effective October 1 , 2017 . Depreciation is $4 , 625 , 000 for new equipment purchases , plus sale of surplus items of $ 1 ,207 , 000. The budget also includes revenue of $ 1 , 000 , 000 transferred from the General Fund ( 1000-96600). HEALTH INSURANCE FUND : The Health Insurance Fund reflects the cost of Weld County 's self- insurance program which includes health , dental , and vision coverage . Details of the program and coverage are found under the specifics of the fund summary. In 2019 , the county will continue with only dental and vision being self-insured . Health coverage will be provided by a private company on a partially self- insured basis with a Preferred Provider Irganization ( PPO ) option and a High Deductible Health Plan/Health Reimbursement Account (HDHP/HRA ) option . INSURANCE FUND : The Insurance Fund accounts for all insurance costs for the county . The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are $2 , 940 , 000 in 2019 , with a property tax levy of $2 , 750 , 000 . Details of the program are provided under the specifics of the fund summary. TELECOM SERVICE FUND : Budget reflects total consolidation of telecom service costs of $ 1 ,292 , 092 in Weld County. Funding is at current level and reflects no capital upgrades in 2019 . WELD COUNTY FINANCE CORPORATION : Budget contains the funding for the Weld County Finance Corporation , which accounts for the lease purchases of county buildings . As of August 1 , 2007, there are no active leases . Weld County has no long-term debt. 485 REGIONAL CRIME LAB SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final CHARGE FOR SERVICES 5200 27100 4410 CHARGE FOR SERVICES 310,000 3102000 310,000 0 TOTAL REGIONAL CRIME LAE 310,000 310,000 310,000 0 486 REGIONAL CRIME LAB SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Or g Expenditure Function Budget Request Recommend Final 5200 27100 CRIME LAB - JOINT OPS 310 ,000 310,000 310,000 0 TOTAL REGIONAL CRIME LAB 310,000 310,000 310,000 0 487 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : NO . CO . REGIONAL FORENSIC LABORATORY FUND BUDGET UNIT TITLE AND NUMBER : No . Co . Regional Forensic Laboratory - - 5200-27100 DEPARTMENT DESCRIPTION : This fund accounts for the maintenance and operational costs of the Northern Colorado Regional Forensic Laboratory. It is funded by rent paid by participating agencies. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 4 , 014 0 0 0 Purchased Services 117 , 881 147 , 000 147 , 000 147 , 000 Fixed Charges 0 163 , 000 163 , 000 163 , 000 Capital 0 0 0 0 Gross County Cost $ 121 , 895 $ 310 , 000 $ 310 , 000 $ 310 , 000 Revenue 207 , 933 310 , 000 310 , 000 310 , 000 Net County Cost $ -86 , 038 $ 0 $ 0 $ 0 Budgeted Positions n/a n/a nla n/a SUMMARY OF CHANGES : Purchased Services total $ 147 , 000 which includes electricity ($46 , 000 ), water ( $8 , 000 ), gas ($ 18 , 000 ), phones ($35 , 000 ), trash ( $700 ) , janitorial ( $ 17 , 600 ), professional services ($ 1 , 700 ) , and repair and maintenance ($20 , 000) . Fixed costs are $ 163 , 000 for depreciation ($86 , 038 ), and indirect costs ($76 , 962 ). The total expenditure budget is $310 , 000 with $310 , 000 in revenue from charges paid by the five member jurisdictions per an MOU in the amount of $62 , 000 each . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 488 FLEET SERVICES SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acci Account Title Budget Request Recommend Final GRANTS 6000 17550 4340 GRANTS 888,100 0 0 0 CHARGE FOR SERVICES 6000 96300 4410 CHARGE FOR SERVICES 6,320,000 6,422,052 6,422,052 0 MISCELLANEOUS 6000 96300 4680 OTHER 4,625,000 4,625,000 4,625,000 0 6000 17750 4680 OTHER 0 1 ,000,000 1 ,000,000 6000 17550 4810 GAIN LOSS ON SALE 850,000 1 ,207,600 1 ,207,600 0 TOTAL MISCELLANEOUS 5,475,000 6,832,600 6,832,600 0 TOTAL FLEET SERVICES 12,683,100 13,254,652 13,254,652 0 489 FLEET SERVICES SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Org Expenditure Function Budget. Request Recommend Final 6000 17550 VEHICLE REPLACEMENT 0 6, 554,400 +x, 554,400 0 6000 96300 FLEET SERVICES 10,945,000 11 ,047,052 11 ,047,052 0 TOTAL FLEET SERVICES 10,9 5,000 17, 601 ,452 17,501 ,452 0 490 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : IGS — FLEET SERVICES BUDGET UNIT TITLE AND NUMBER : Fleet Services Administration - - 6000-96300 DEPARTMENT DESCRIPTION : Centralized motor pool support for Weld County. Contract for fleet maintenance is included in this budget unit. RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 293 , 029 $ 1 , 123 , 906 $ 1 ,407 , 531 $ 1 , 407 , 531 Supplies 1 , 917 , 139 1 , 666 , 000 4 , 034 , 600 4 , 034 , 600 Purchased Services 4 , 669 , 729 3 , 323 ,221 612 , 000 612 , 000 Fixed Charges 4 , 187 , 917 4 , 806 , 873 4 , 967 , 921 4 , 967 , 921 Capital 134 , 044 25 , 000 25 , 000 25 , 000 Gross County Cost $ 11 , 201 , 858 $ 10 , 945 , 000 $ 11 , 047 , 052 $ 11 , 047 , 052 Revenue 10 , 519 , 059 10 , 945 , 000 11 , 047 , 052 11 , 047 , 052 Net County Cost $ 682 , 799 $ 0 $ 0 $ 0 Budgeted Positions nla 17 18 18 SUMMARY OF CHANGES : The 2019 budget reflects the Board ' s decision to bring the fleet services operation in-house , and not renew the contract for vehicle maintenance effective October 1 , 2017 . The operation is staffed with 18 FTE's at a cost of $ 1 , 407 , 531 , including 2019 cost-of- living and benefits . Depreciation will be $4 , 625 , 000 . Costs of Goods for fuel , parts, and services is $3 , 940 , 000 . Contract payments are funded at $ 100 , 000 , overhead at $287, 921 for indirect costs , equipment at $25 , 000 , $300 , 000 for vehicle expenses, $50 , 000 for repairs, $ 120 , 000 for utilities, and the remaining $241 , 600 for miscellaneous supplies and service costs. The revenue for the budget includes $4 , 625 , 000 from depreciation of the fleet, $6 , 422 , 052 from fuel sales and vehicle maintenance charges for a total of $ 11 , 047 , 052 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . The net increase in costs of $ 102 , 052 is primarily attributed to cost-of-living and benefits ($60 , 159 ), indirect costs ($ 136 , 048 ) and rising fuel costs ( $ 165 , 000 ). Without these increases the net savings would have been $259 , 155 for 2019 . Overall savings will continue to be achieved as the in-house management continues to make cost effective changes in the management of the fleet. BOARD ACTION : 491 FLEET SERVICES AD ( CONTINUED ) 6000 - 96300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of work orders issued 8 , 542 8 , 700 8 ,800 Number of service/maintenance orders per technician 1 , 060 870 880 Efficiency Measures FTE 's per 10 , 000/capita . 558 . 571 . 552 Work orders issued per FTE 502 483 489 Goal ES1S : To provide quality, sufficient, and well-maintained county vehicles to county departments. DESIRED PRELIMINARY PERFORMANCE OUTCOMES OBJECTIVE/KEY ACTUAL ESTIMATED PROJECTED PERFORMANCE INDICATOR(S) ES 19- 1 : Safe and 90% of department users satisfied with reliable vehicles the quality and timeliness of fleet 90% 90% 90% ready to meet needs management services ES 19-2 : Worker- 90% of internal customers satisfied friendly and with county vehicle 90% 90%% 90% functional vehicles ES 19-3: Cost Cost (acquisition, operating, resale effective vehicles value) within prescribed industry 95% 95% 95°/b standards ES 19-4: Fuel- 90% of internal customers satisfied efficient/ with county vehicle 90% 90% 90% environmentally- friendly vehicles 492 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : IGS — FLEET SERVICES BUDGET UNIT TITLE AND NUMBER : Equipment - - 6000- 17550 DEPARTMENT DESCRIPTION : Use of funded depreciation to acquire vehicles for county use . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Capital 4 , 726 , 888 6 , 393 , 500 6 , 554 ,400 6 , 554 ,400 Gross County Cost $ 4 , 726, 888 $ 6 , 393 , 500 $ 6 , 554 ,400 $ 6 , 554 ,400 Revenue 3 , 130 ,243 1 , 738 , 100 2 , 207 , 600 2 , 207 , 600 Net County Cost $ 1 , 596 , 645 $ 4 , 655 ,400 $ 4 , 346 , 800 $ 4 , 346 , 800 Budgeted Positions n/a n/a nla nfa SUMMARY OF CHANGES : See listed equipment on next page . The budget includes revenue of $ 1 , 000 , 000 transferred from the General Fund ( 1000-96600 ). The other revenue is $ 1 ,207 , 600 from anticipated sale of vehicles in 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 493 IGA EQUIPMENT Request Recommend Approved Sheriff: Patrol -Full size SUV 1 59, 000 59 ,000 Patrol - 4 door AWD SUV 5 275, 000 275 ,000 Patrol - high clearance 4x4 SUV 5 295, 000 295 ,000 Patrol - 112 4x4 ton pickup 1 40, 000 40 ,000 Patrol - 1 /2 ton SUV 1 41 , 000 41 ,000 Detentions - SUV (addition) 2 118, 000 118 ,000 Detentions - 15 passenger Van (addition) 1 90, 000 90 ,000 Detention - 13 passenger Van (addition) 1 90, 000 90 ,000 Buildings and Grounds 1 /2 ton 4x4 ext cab pickup (addtion) 2 74 ,800 74, 800 1 /2 ton 4x4 ext cab pickup 1 37 ,400 37,400 mid size SUV 1 21 ,500 21 , 500 tennant sweeper 1 45 ,000 45, 000 Planning Sport Utility - SUV (addition ) 1 21 ,500 21 , 500 Coroner Super Cab Pickup 1 38 ,200 38, 200 Engineering 1 /2 Ton Extended Cab Pickup 3 126 ,000 126, 000 Public Works See Basic List 5, 182 ,000 5 , 182 , 000 Total $6, 554 ,400 $6 ,554,400 $0 494 2019 PROPOSED EQUIPMENT REPLACEMENT FOR PUBLIC WORKS DEPT (revised 4123/18 Division all— Description Estimated Est. (Shaded items reflect outgoing equip) Purchase Auction Addition Priority Qty Price Value To Fleet Trucking 1 1 /2-Ton Crew Cab 4X4 Pickup 41 ,000 15230059/2008 Ford 250 Pickup J 7,000 il 4 Belly Dump Trailers, Tandem Axle 140,000 15610028/2006 CTS Belly Dump Trailer 20 ,000 15610029/2006 CTS Bel y Dump Trailer1 20 ,000 15610030/2006 CTS Belly Dump Trailer 20 ,000 15610031/2006 CTS Belly Dump Trailer 20 ,000 1 Tandem Axle Dump Truck with snow plow & sander 250,000 15460034/2006 Mack Tandem Axle Truck 50 ,000 iMl Gravel Rd 2 3/4-Ton Crew Cab 4X4 Pickup, Long Box - CNC 90,000 1 Mgmt 15220142/2006 Chevy 1500 Pickup 2,800 15230056/2008 GMC 2500 Pickup 10 ,000 2 3/4-Ton Extend Cab 4X4 Pickup, Long Box - CNG 90,000 2 & 3 15220145/2007 Ford F150 Pickup 2 ,800 15220146/2007 Ford F150 Pickup 4 ,500 1 3/4-Ton Crew Cab 4X4 Pickup, Long Box - CNG 48,000 3 15230067/2011 Ford F250 Pickup 8,000al 6 Motor Graders 1 ,890,000 1 15820143/2009 Volvo Motor Grader 50 ,000 15820144/2010 Caterpillar Motor Grader 85,000 15820145/2010 Caterpillar Motor Grader 85,000 15820146/2010 Caterpillar Motor Grader 85,000 15820147/2010 John Deere Motor Grader 80 ,000 15820148/2010 John Deere Motor Grader 80 ,000 Bridge 1 Wheel Loader 225,000 15830019/1997 JO Loader 25,000 1. 1 One-Ton Crew Cab Pickup with Utility Box 50,000 15420088/2008 Ford One-Ton 9,000 1 1 /2-Ton Extend Cab 4X4 Pickup, Long Box 42,000 15220164/2010 Ford F150 8,000 sia 1 Single-Axle Truck w/Dump Box, Mounted Sander 140,000 15450016/1994 International _ _ a 8,000 M 1 Fifth-Wheel Tractor with Wet KIt 125,000 15410054/2004 Sterling Mlir 10 ,000 M 1 Tandem Cement Spreader Truck with Mounted Spreader 80,000 T 15410091/2004 International 4 ,000 1 Post Driver Attachment for Skidsteer Loader 15,000 YES Maint-Supt 1 8-Ton Ext Cab, Dual Wheel Truck w1F lathed & Crash Attenua 175,000 YES Mining 1 Crushing Plant 1 ,000,000 16210004/2002 Cedar Rapids Crushing Plant e 300,000 1 1 /2-Ton Crew Cab 4X4 Pickup 41 ,000 15230052/2007 Ford 2500 Pickup a 7,000 I 1 20 Ft Conveyor with 46" Belt 20,000 YES Pvmt Mgmt 1 Milling Machine (Cold Planer) 650,000 16050011/2008 Caterpillar Milling Machine 1 125,000 1 1 3/4-Ton Crew Cab 4X4 Pickup, Standard Longbox 40,000 15230057/2008 Ford F250 Pickup w/message board MeLlir 5,000 = 2 1 Vehicle Mounted Message Board 15,000 05760003/2010 ADDCO Message Board 500 -mm3 1 Tilt Deck Trailer 15,000 15640012/2000 Homemade Trailer 1 ,000 M 4 Sub-Total 5,182,000 1 ,132 ,600 GRAND TOTAL PRICE LESS ESTIMATED TRADE 2000 FUND 4,049,400 495 HEALTH INSURANCE SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final MISCELLANEOUS 6200 93400 4690 DONATIONS 2451000 2457000 245,000 0 6200 93100 46902 EMPLOYEE CONTRIBUTIONS 19,482,732 18, 144,228 18, 144,228 0 TOTAL HEALTH INSURANCE 19.727.732 18.889,228 18.889.228 0 496 HEALTH INSURANCE SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Org Expenditure Function Budget Request Recommend Final 6200 93100 HEALTH INSURANCE 17,799, 337 16,434, 746 16,434,746 0 6200 93400 DENTALIVISION 1 ,928,395 1 ,954,482 1 ,954,482 0 TOTAL HEALTH INSURANCE 19,727, 732 18,389,228 18,389,228 0 497 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : IGS - HEALTH INSURANCE BUDGET UNIT TITLE AND NUMBER : Health Insurance Fund - - 6200-93100/93400 DEPARTMENT DESCRIPTION : Provides for the costs associated with Weld County's self- insured health program . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 836 , 704 1 , 683 , 395 1 , 609 , 482 1 , 609 , 482 Fixed Charges 16 , 066 , 709 18 , 044, 337 16 , 779 , 746 16 , 779 , 746 Gross County Cost $ 16 , 903 ,413 $ 19 , 727 , 732 $ 18 , 389 ,228 $ 18 , 389 , 228 Revenue 20 , 413 , 334 19 , 727 , 732 18 , 389 ,228 18 , 389 , 228 Net County Cost $ - 3 , 509, 921 $ 0 $ 0 $ 0 SUMMARY OF CHANGES : The budget reflects the cost of self-insuring the dental and vision reimbursement plan ($245 , 000 ), Wellness Program and administration costs ($437 , 550 ), and the on-site county clinic ($ 1 ,271 , 932 ) . In addition , the budget, in 2005 , started to include the partially self- insured health program offered county employees through CIGNA. For 2019 the county solicited bids from all the large insurers operating in Colorado . As a result, the successful bidder was Aetna , which will offer the same coverage with a similar broad network of health providers at 15% less . The partially self-insured health program is funded at the level of $ 16 , 434 , 746 in 2019 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . Weld County will utilize Aetna , with a hybrid universal health PPO/ HMO plan as the health insurance provider in 2019 , plus offer a high deductible health plan with a health reimbursement account option through Aetna . Rates for 2019 will be 15% less than 2018 rates for both the employees and Weld County. The savings to the county and its employees is approximately $ 1 . 5 million annually. In 2005 , the county moved its health insurance plan to a consumer driven plan that combines a high deductible PPO insurance policy along with an HMO component for preventative care , with a low co-pay and low cost prescriptive drug program . The high deductible policy protects the insured from catastrophic losses, such as prolonged illness , hospitalization or simply an unexpected period of poor health . The plan is a partially self-insured program with stop loss insurance . The goal is to make the employees aware of the true cost of health care , with a program that will encourage employees and their families to make more judicious spending decisions in return for paying lower insurance premiums and lower health care costs. The health plan is being offered through Aetna . In 2008 , the County moved to a universal health care option that has lower employee premiums and higher co-insurance and out-of-pocket costs. A comprehensive wellness program was also implemented in 2008 . In July, 2010 , the County opened its own health clinic in an attempt to better serve county employees' and their dependents' primary health needs in a more convenient and cost effective manner. The clinic contract will cost $ 1 ,271 , 932 in 2019 with primary care being added for employees. It is anticipated that there will be a savings to the insurance plan of over $2 , 600 , 000 , with a return on investment of at least 2 to 1 . All of these efforts have contributed towards our goal of holding down healthcare costs to our employees and their dependents . The success of the efforts is demonstrated by the fact that health insurance rates are 11 . 8% lower in 2019 than they were five years ago for 2019 for the county or its employees . 498 IGS - HEALTH INSURANCE ( CONTINUED ) 6200 - 93100193400 FINANCE/ADMINISTRATION RECOMMENDATION (CONTINUED ) : In 2019 , it is recommended to continue that the base health plan offered along with the standard PPO be a high deductible health plan with a health reimbursement account ( HRA) option through Aetna . The County will contribute $ 1 , 000 to the HRA for those employees taking the high deductible health/HRA plan . The standard PPO option offered will have higher deductibles, co- pays, and out of pocket expenses. The health plan options are consistent with the changes being made by the health insurance industry and by major employers offering employee and dependent healthcare benefits. The 2019 program is calculated with current participation as follows: Single Coverage : 580 Dependent Coverage : 678 FIXED COSTS : Health Insurance $ 1 , 406, 523 On-site Clinic 1 , 271 , 932 Administration/Wellness/EAP Costs 437 , 550 Fixed Costs: $ 3 , 116 , 005 LOSS FUND : Medical $ 15 , 028 ,223 Dental 135 , 000 Vision 110 , 000 Loss Fund Costs $ 15 , 273 ,223 GRAND TOTAL - COSTS $ 18 , 389 , 228 REVENUE : Health Premiums $ 18 , 144 , 228 DentalNision 245 , 000 TOTAL REVENUE $ 18 ,389 , 228 BOARD ACTION : PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs, Single coverage 558 554 580 Family coverage 640 661 678 499 INSURANCE SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final TAXEX 6300 93300 4112 CURRENT PROPERTY TAXES 2,500,000 2,750,000 2,750,000 0 CHARGE FOR SERVICES 6300 93200 4410 CHARGE FOR SERVICES 50,000 75,000 75,000 0 MISCELLANEOUS 6300 93300 4610 EARNINGS ON INVESTMENTS 30,000 40,000 40,000 0 6300 93300 4820 COMPENSATION FOR LOSSES 75,000 75,000 757000 0 TOTAL MISCELLANEOUS 105,000 115,000 115,000 0 TOTAL INSURANCE FUNC 2,655,000 2,940,000 2,940,000 0 500 INSURANCE FUND SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Org Expenditure Function Budget Request Recommend Final 630093200 WORKERS COMPENSATION 1 ,601 ,500 1 ,770, 500 137763500 0 6300 93300 LIABILITY 1 ,053,500 1 , 163, 500 1 , 103, 500 0 TOTAL INSURANCE FUND 2,655,000 2,940,000 2,940,000 0 501 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : IGS - INSURANCE BUDGET UNIT TITLE AND NUMBER : Insurance Fund - - 6300-93200/93300 DEPARTMENT DESCRIPTION : Central fund to provide county-wide insurance coverage . This fund is administered by Finance and Administration unit in the General Fund . RESOURCES ACTUAL LAST BUDGETED REQUESTED RECOMMEND FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 1 , 352 3 , 500 3 , 500 3 , 500 Purchased Services 41 , 137 42 , 375 43 , 000 43 , 000 Fixed Charges 2 , 897 972 2 , 609 125 2 , 893 500 2 , 893 , 500 Gross County Cost $ 2 , 940 461 $ 2 , 655 000 $ 2 , 940 000 $ 2 , 940 , 000 Revenue /Fund Bal . 939 , 168 155 , 000 190 , 000 190 , 000 Net County Cost $ 2 , 001 293 $ 2 , 500 000 $ 2 , 750 , 000 $ 2 , 750 , 000 SUMMARY OF CHANGES : The budget is structured with Weld County remaining a member of CAPP , but using the self-insured option under the insurance pool for a fixed cost of $703 , 500 . Effective January 1 , 1992 , Weld County became self- insured for workers compensation . Workers Compensation includes excess insurance and bonds costing $ 181 , 000 , claims administration costs of $43 , 000 , and a loss fund of $ 1 , 552 , 500 . A loss fund for all other insurance coverage is budgeted at $460 , 000 . Unemployment insurance is being charged directly to departments. The program is supported by property tax ( $2 , 750 , 000 ), charges for service ($75 , 000 ), interest ($40 , 000 ), and compensation for losses ($75 , 000 ). No fund balance reserves are anticipated to be needed to support the loss fund in 2019 . Property tax has been increased by $250 , 000 to $2 , 750 , 000 due to workers' compensation claim history. Claim costs for workers compensation have remained high due to rising healthcare costs . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval of the insurance program as outlined above in the summary of changes. In accordance with Section 8-44-204 , C . R. S . , it is recommended that a mill levy be used to fund the insurance program for local county activities and a charge back mechanism be used only for programs funded by state and federal funding sources. Weld County, through CAPP, has reduced limits of coverage and placed reliance on sovereign immunity to stay within the budgeted amount. The legislative changes in 1986 strengthened the county's position in the use of sovereign immunity limits in Colorado cases. In addition , the county can levy up to 10 mills per year to discharge any judgment against it. Continuation of the self- insured program for workers compensation is recommended , which should result in cost savings , plus no shared risks with other counties . Unemployment costs are recommended to be charged directly to departments for revenue raising strategies and departmental accountability for costs . BOARD ACTION : Approved as recommended . 502 INSURANCE FUND ( CONTINUED ) G300 - 932Q0 /93300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of training sessions 36 36 36 Dollar amount workers compensation claims $ 1 , 510 , 700 $ 1 , 378 , 125 $ 1 , 552 , 500 Dollar amount of prop/casualty claims paid $644 , 838 $450 , 000 $460 , 000 Efficiency Measures FTE' S per 10 , 000/capita 0 . 033 0 . 032 0 . 031 Per capita cost {county support) $6 . 57 $7 . 93 $8 . 44 503 TELECOM SERVICES SUMMARY OF REVENUES 2019 2018 2019 2019 2019 Fund Org Acct Account Title Budget Request Recommend Final CHARGE FOR SERVICES 6400 17400 4410 CHARGE FOR SERVICES 123652792 1 ,2922692 122921692 0 TOTAL PHONE SERVICES 1 ,366,792 1 ,292,692 1 ,292,692 0 504 TELECOM SERVICES SUMMARY OF EXPENDITURES 2019 2018 2019 2019 2019 Fund Or g Expenditure Function Budget Request Recommend Final 6400 17400 TELECOM SERVICES 1 ,365►,792 11292,692 1 ,292,692 0 TOTAL TELECOM SERVICES 1 !365.792 1 ,292.692 1 ,292$92 0 505 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : IGS - INFORMATION TECHNOLOGY BUDGET UNIT TITLE AND NUMBER : Telecom Services - - 6400- 17400 DEPARTMENT DESCRIPTION : Provide telecom services to Weld County offices and departments . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 276 , 689 $ 315 , 545 $ 304 , 753 $ 304 , 753 Supplies 6 , 845 27 , 800 27 , 800 27 , 800 Purchased Services 844 , 600 682 , 160 672 , 260 672 , 260 Fixed Charges 372 , 171 340 ,287 287 , 879 287 , 879 Capital 0 0 0 0 Gross County Cost $ 1 , 500 , 305 $ 1 , 365 , 792 $ 1 , 292 , 692 $ 1 ,292 , 692 Revenue 1 , 492 , 973 1 , 365 , 792 1 , 292 , 692 1 ,292 , 692 Net County Cost $ 7 , 332 $ o $ 0 $ 0 Budgeted Positions 3 3 3 3 SUMMARY OF CHANGES : Personnel Services are down $ 10 , 792 even with the cost-of-living adjustment, due to the retirement of the Telecommunications Manager position being replaced by a Telecommunications Technician position . Supplies are unchanged . Phone costs are down $9 , 000 , and training is down $900 . Depreciation is $ 100 , 000 with the new Val P system . Indirect costs are budgeted at $ 187 , 879 , down $52 ,408 due to less IT support. Overall the budget is down $73 , 100 . FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 506 TELECOM SERVICES ( CONTINUED ) 6400 - 17400 PERFORMANCE MEASURES ACTUAL ESTIMATED! PROJECTED Work Outputs Incoming calls 6 , 000 , 000 6 , 000 , 000 6 , 000 , 000 Efficiency Measures FTE 's per 10 , 000/capita 0 . 098 0 . 095 0 . 092 Per capita cost (county support) $4 . 93 $4 . 75 $3 . 97 Annual cost per call $0 . 250 $0 .225 $0 . 215 Goal ES20 : Capitalize on phone technology to improve service, increase efficiency and provide greater telecom access and exchange. DESIRED PRELIMINARY OUTCOMES PERFORMANCE E ACTUAL ESTIMATED PROJECTED OBJECTIVE/KEY PERFORMANCE INDICATOR(S) ES 18- 1 : User Percent of users (residents, visitors, friendly phone employees, etc .) satisfied with 99% 99% 99% services telecom access to services and information 507 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME : WELD COUNTY FINANCE AUTHORITY BUDGET UNIT TITLE AND NUMBER : Weld County Finance Authority - - 6500- 17700 DEPARTMENT DESCRIPTION : Provides funds to cover the lease/purchase of county buildings . RESOURCES ACTUAL BUDGETED REQUESTED RECOMMEND LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Fixed Charges 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 SUMMARY OF CHANGES : Budget reflects the county's debt service on any long -term debt and/or any lease purchase debt in any given year. With the payoff of the correctional facilities' Certificates of Participation ( COP ) as of August 1 , 2007 , Weld County has no long-term debt or long-term lease obligations. FINANCE/ADMINISTRATION RECOMMENDATION : Recommend approval . BOARD ACTION : 508 GLOSSARY ACCOUNTING PROCEDURES All processes which discover, record , classify, and summarize financial information to produce financial reports and to provide internal control . ACCRUAL BASIS The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows . ACCRUED EXPENSES Expenses incurred but not due until a later date . ACTIVITY A specific and distinguishable line of work performed by one or more organizational components of a government for the purpose of accomplishing a function for which the government is responsible . For example , "food inspection " is an activity performed in the discharge of the " health " function . ACTIVITY CLASSIFICATION Expenditure classification according to the specific lines of work performed by organization units. For example , "sewage treatment and disposal" , "garbage collection", "garbage disposal " , and "street cleaning " are activities performed in carrying out the function of "sanitation ". The segregation of the expenditures made for each of these activities constitutes an activity classification . ALLOCATE To divide a lump-sum appropriation into parts which are designated for expenditure by specific organizational units and/or for specific purposes , activities, or objects . ALLOCATED COSTS Indirect costs distributed to programs or departments via a cost allocation plan . ALLOCATION A part of a lump-sum appropriation which is designated for expenditure by specific organizational units and/or for special purposes, activities, or objects. ALLOT To divide an appropriation into amounts which may be encumbered or expended during an allotment period . ALLOTMENT A part of an appropriation which may be encumbered or expended during an allotment period . ALLOTMENT PERIOD A period of time less than one fiscal year in length during which an allotment is effective . Bi-monthly and quarterly allotment periods are most common . ANNUAL BUDGET A budget applicable to a single fiscal year. 509 APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it may be expended . APPROPRIATION BILL , ORDINANCE , RESOLUTION , or ORDER A bill , ordinance , resolution , or order by means of which appropriations are given legal effect. It is the method by which the expenditure side of the annual operating budget is enacted into law by the legislative body. In many governmental jurisdictions, appropriations cannot be enacted into law by resolution but only by a bill , ordinance , or order. APPROPRIATION EXPENDITURE An expenditure chargeable to an appropriation . Since virtually all expenditures of governments are chargeable to appropriations, the term expenditures by itself is widely and properly used . ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. AUTHORITY A government or public agency created to perform a single function or a restricted group of related activities. Usually such units are financed from service charges, fees, and tolls , but in some instances they also have taxing powers. An authority may be completely independent of other governments or partially dependent upon other governments for its creation , its financing , or the exercise of certain powers . AUTHORIZED POSITION A position (job ) authorized by the Board of County Commissioners as part of the annual adopted budget. BOND An interest bearing promise to pay with a specific maturity. BALANCED BUDGET A balanced budget occurs when the total sum of money a government collects in a year is equal to the amount it spends on goods, services , and debt interest. BUDGET A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them . Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice . Sometimes it designates the financial plan presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. 510 BUDGET DOCUMENT The instrument used by the budget-making authority to present a comprehensive financial program to the appropriating body . The budget document usually consists of three parts . The first part contains a message from the budget- making authority, together with a summary of the proposed expenditures and the means of financing them . The second consists of schedules supporting the summary . These schedules show, in detail , the information as to past years' actual revenues, expenditures , and other data used in making the estimates . The third part is composed of drafts of the appropriation , revenue , and borrowing measures necessary to put the budget into effect. BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget-making authority to the legislative body. The budget message should contain an explanation of the principal budget items, an outline of the government's experience during the past period and its financial status at the time of the message , and recommendations regarding the financial policy for the coming period . BUDGETARY ACCOUNTS Accounts used to enter the formally adopted annual operating budget into the general ledger as part of the management control technique of formal budgetary integration . BUDGETARY COMPARISONS Governmental GAAP financial reports must include comparisons of approved budgeted amounts with actual results of operations. Such reports should be subjected to an independent audit, so that all parties involved in the annual operating budget/legal appropriation process are provided with assurances that government monies are spent in accordance with the mutually agreed-upon budgetary plan . BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues . BUDGETARY EXPENDITURES Decreases in net current assets . In contrast to conventional expenditures, budgetary expenditures are limited in amount to exclude amounts represented by noncurrent liabilities . Due to their spending measurement focus , governmental fund types are concerned with the measurement of budgetary expenditures. BUDGETED FUNDS Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body . The budget document that is submitted for Board approval is composed of budgeted funds . CALLABLE BONDS Bonds which are redeemable by the issuer prior to the maturity date at a specified price at or above par. CAPITAL BUDGET A plan of proposed capital outlays and the means of financing them . 511 CAPITAL OUTLAY Expenditures for equipment, vehicles , or machinery that results in the acquisition or addition to fixed assets . CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long-term work program or otherwise. It sets forth each project or other contemplated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures . CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds , Special Assessment Funds, and Trust Funds ). CAPITAL RESOURCES Resources of a fixed or permanent character, such as land and buildings , which cannot ordinarily be used to meet current expenditures . CERTIFICATES OF PARTICIPATION ( COP ) Form of financial instrument similar to a bond to facilitate lease/ purchase agreements. Not a debt of the County. CONSERVATION TRUST State of Colorado lottery funds remitted to the county for parks and recreation use. CONTINGENCY ACCOUNT A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise included in the budget. CONTINUING APPROPRIATION An appropriation which , once established , is automatically renewed without further legislative action , period after period , until altered or revoked . The term should not be confused with INDETERMINATE APPROPRIATION . COST ALLOCATION PLAN Identification , accumulation and distribution of costs relative to the provision of those services , along with the methods used . DEFAULT Failure to pay principal or interest when due . Defaults can also occur for failure to meet nonpayment obligations , such as reporting requirements, or when a material problem occurs for the issuer, such as a bankruptcy . DEFICIT ( 1 ) The excess of the liabilities of a fund over its assets . (2 ) The excess of expenditures over revenues during an accounting period ; or, in the case of proprietary funds , the excess of expense over income during an accounting period . 512 DEPRECIATION ( 1 ) Expiration in the service life of fixed assets, other than wasting assets attributable to wear and tear, deterioration , action of the physical elements, inadequacy , and obsolescence . (2 ) The portion of the cost of a fixed asset other than a wasting asset which is charged as an expense during a particular period . In accounting for depreciation , the cost of a fixed asset, less any salvage value , is prorated over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process , the entire cost of the asset is ultimately charged off as an expense . DIRECT COSTS Costs that have a clearly identifiable beneficial or causal relationship to the services performed . DURATION The weighted maturity of a fixed-income investment=s cash flows, used in the estimation of the price sensitivity of fixed-income securities for a given change in interest rates . ENCUMBRANCES Obligations in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a pad of the appropriation is reserved . They cease to be encumbrances when paid or when an actual liability is set up . ENTERPRISE FUND A fund established to finance and account for the acquisition , operation , and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. The Paramedic Service operates as an Enterprise Fund . ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. The amount of revenue appropriated is the amount approved by the Board . EXPENDITURES Decreases in net financial resources . Expenditures include current operating expenses which require the current or future use of net current assets, debt service , and capital outlays. The unmodified use of the term expenditures in this text is intended to mean budgetary expenditures. FISCAL PERIOD Any period at the end of which a government determines its financial position and the results of its operations. FISCAL YEAR A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. FIXED ASSETS Assets of a long -term character which are intended to continue to be held or used , such as land , buildings, improvements other than buildings, machinery and equipment. 513 FTE ( FULL -TIME EQUIVALENT) Numeric equivalent of one person occupying one employment position for one year (equivalent of 2 , 080 hours or 52 forty-hour weeks ). FUNCTION A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible . For example , public health is a function . FUNCTIONAL CLASSIFICATION Expenditure classification according to the principal purposes for which expenditures are made . Examples are public safety, public health , public welfare , etc . FUND A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources , together with all related liabilities and residual equities or balances , and changes therein , which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds . GAAP ( GENERALLY ACCEPTED ACCOUNTING PRINCIPLES ) Standards for financial accounting and reporting . GENERAL FUND The fund used to account for all financial resources except those required to be accounted for in another fund . GENERAL OBLIGATION BOND A municipal bond secured by the pledge of the issuer=s full faith , credit and taxing power. G EOGRAPH ICAL INFORMATION SYSTEM ( GIS ) A computerized data base of all land attributes within the County. The "base map" contains the least amount of common data which is supplemented by attribute overlays . GOVERNMENTAL FUNDS Funds generally used to account for tax-supported activities . There are five different types of governmental funds: the general fund , special revenue funds , debt service funds , capital funds, and permanent funds. GRANT A contribution by a government or other organization to support a particular function . Grants may be classified as either categorical or block depending upon the amount of discretion allowed the grantee . HIGHWAY USER TAX (HUTF ) Revenue that is derived from the state gasoline tax, and restricted for Road and Bridge activities . 514 INDETERMINATE APPROPRIATION An appropriation which is not limited either to any definite period of time or to any definite amount. A distinction must be made between an indeterminate appropriation and a continuing appropriation . In the first place , whereas a continuing appropriation is indefinite only as to time , an indeterminate appropriation is indefinite as to both time and amount. In the second place , even indeterminate appropriations which are indefinite only as to time are to be distinguished from continuing appropriations in that such indeterminate appropriations may eventually lapse . For example , an appropriation to construct a building may be made to continue in effect until the building is constructed . Once the building is completed , however, the unexpended balance of the appropriation lapses . A continuing appropriation , on the other hand , may continue forever; it can only be abolished by specific action of the legislative body . INDIRECT COSTS Costs associated with , but not directly attributable to , the providing of a product or service . These costs are usually incurred by other departments in the support of operating departments. INTERFUND TRANSFER Amounts transferred from one fund to another. INTERGOVERNMENTAL REVENUE Revenue received from another government for a specified purpose . In Weld County, these are funds from municipalities , the state of Colorado , and the Federal Government. INTERNAL SERVICE FUND Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example , the Phone Services Fund . LEAN Lean government refers to the application of lean production (also known as " Lean ") principles and methods to both identify and then implement the most efficient, value added way to provide government services. LINE- ITEM BUDGET A budget that lists each expenditure category (salary, materials, telephone service , travel , etc . ) separately, along with the dollar amount budgeted for each specified category . MANDATE Any responsibility , action or procedure that is imposed by one sphere of government on another through constitutional , legislative , administrative , executive , or judicial action as a direct order or that is required as a condition of aid . MATURITY The date when the principal amount of a security is payable . MILL LEVY (TAX RATE ) Rate applied to assessed valuation to determine property taxes . A mill is 1 / 10th of a penny or $ 1 . 00 of tax for each $ 1 , 000 of assessed valuation . 515 MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund type Spending Measurement Focus . Under it, revenues are recognized when they become both " measurable" and "available to finance expenditures of the current period " . Expenditures are recognized when the related fund liability is incurred except for: ( 1 ) inventories of materials and supplies which may be considered expenditures either when purchased or when used ; (2 ) prepaid insurance and similar items which need not be reported ; (3 ) accumulated unpaid vacation , sick pay, and other employee benefit amounts which need not be recognized in the current period , but for which larger-than-normal accumulations must be disclosed in the notes to the financial statements; (4 ) interest on special assessment indebtedness which may be recorded when due rather than accrued , if approximately offset by interest earnings on special assessment levies; and (5 ) principal and interest on long-term debt which are generally recognized when due . All governmental funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting . NET BUDGET The net budget eliminates double counting in the budget, such as fund transfers , and thus represents the true level of programmed spending in the budget. NON - DEPARTMENTAL A category established to account for expenses not associated with any specific department, but all departments or many, within a fund . OBJECT As used in expenditure classification , this term applies to the article purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personal services, contractual services, materials , and supplies. OPERATING BUDGET Plans of current expenditures and the proposed means of financing them . The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition , spending , and service delivery activities of a government are controlled . The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. OPERATING EXPENSES Proprietary fund expenses which are directly related to the fund 's primary service activities. 516 OPERATING GRANTS Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee . OPERATING INCOME The excess of proprietary fund operating revenues over operating expenses. OPERATING TRANSFER Routine and/or recurring transfers of assets between funds. ORGANIZATIONAL UNIT A responsibility center within a government. ORGANIZATION UNIT CLASSIFICATION Expenditure classification according to responsibility centers within a government's organization structure . Classification of expenditures by organization unit is essential to fixing stewardship responsibility for individual government resources. OVERHEAD Those elements of cost necessary in the production of an article or the performance of a service which are of such a nature that the amount applicable to the product or service cannot be determined accurately or readily . Usually they relate to those objects of expenditure which do not become an integral part of the finished product or service such as rent, heat, light, supplies, management, supervision , etc . PROGRAM An organized set of related work activities which are directed toward a common purpose or goal and represent a well defined expenditure of county resources. PROGRAM BUDGET A budget wherein expenditures are based primarily on programs of work and secondarily on character and object class. A program budget is a transitional type of budget between the traditional character and object class budget, on the one hand , and the performance budget, on the other. PROPRIETARY FUND A fund used to account for business-type activities in government. The activities are usually financed with user fees that are directly related to the services received . There are two types of proprietary funds - enterprise and internal service funds. RATINGS Designations used by credit rating agencies to give relative indications of credit quality. RECIDIVISM A relapse into criminal habits after punishment. REGISTERED BOND A bond whose owner is registered with the issuer or its agent. Transfer of ownership can only be accomplished when the securities are properly endorsed by the registered owner. REIMBURSEMENTS ( 1 ) Repayments of amounts remitted on behalf of another party. (2 ) Interfund nd transactions which constitute reimbursements of a fund for expenditures or expenses initially made from it which 517 are properly applicable to another fund -- e . g . , an expenditure properly chargeable to a Special Revenue Fund was initially made from the General Fund , which is subsequently reimbursed . They are recorded as expenditures or expenses (as appropriate ) in the reimbursing fund and as reductions of the expenditure or expense in the fund that is reimbursed . RESERVE ( 1 ) An account used to earmark a portion of fund balance to indicate that it is not appropriate for expenditure . (2 ) An account used to earmark a portion of fund equity as legally segregated for a specific future use . RESIDUAL EQUITY TRANSFER Non-recurring or non-routine transfers of assets between funds . REVENUE ( 1 ) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1 , general long-term debt proceeds and operating transfers-in are classified as "other financing sources" rather than revenues. (2 ) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions , and residual equity transfers. Under NCGA Statement 1 , operating transfers- in are classified separately from revenues. REVENUE BOND A municipal bond payable from revenues derived from tolls, charges or rents paid by users of the facility constructed with the proceeds of the bond issue . SOURCE OF REVENUE Revenues are classified according to their source or point of origin . SPECIAL REVENUE FUND A fund used to account for revenues legally earmarked for a particular purpose . SUBACTIVITY A specific line of work performed in carrying out a governmental activity. For example , "cleaning luminaries" and "replacing defective street lamps" would be subactivities under the activity of "street light maintenance". SUBFUNCTION A grouping of related activities within a particular governmental function . For example , " police" is a subfunction of the function " public safety" . SURPLUS The use of the term "surplus" in governmental accounting is generally discouraged because it creates a potential for misleading inference . 518 TABOR (TAXPAYERS BILL OF RIGHTS ) An amendment to the Colorado Constitution approved by the voters in November 1992 . The Taxpayers Bill of Rights has been incorporated in the State Constitution as Section 20 of Article X. The amendment limits growth in both state and local government revenue and expenditures, makes provision for annual elections, and requires voter approval for tax increases . TABOR RESERVE Term applied to a reserve which is required by the TABOR Amendment. Starting in 1995 this reserve is 3% of " Fiscal Year Spending " excluding bonded debt service . This reserve is for use in declared emergencies only. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example , sewer service charges . TAX LEVY The total amount to be raised by general property taxes . TAX RATE The amount of tax stated in terms of a unit of the tax base ; for example , 25 mills per dollar of assessed valuation of taxable property . TAX RATE LIMIT The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose , or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area . Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local , having jurisdiction in a given area . TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined , but even in these cases the two can be distinguished . TRADITIONAL BUDGET A term sometimes applied to the budget of a government wherein expenditures are based entirely or primarily on objects of expenditure . UNINCORPORATED COUNTY Those portions of the county that are not part of a legal entity such as a city or some towns . WELL PROGRAM Wellness health program provided as a fringe benefit to employees. WORKLOAD MEASURES Specific quantitative and qualitative measures of work performed as an objective of the department. 519 WORK PROGRAM A plan of work proposed to be done during a particular period by the administrative agency in carrying out its assigned activities. WORK UNIT A fixed quantity which will consistently measure work effort expended in the performance of an activity or the production of a commodity . YIELD The annual percentage rate of return earned on a security. Yield is a function of a security's purchase price and coupon interest rate . NOTE : Most of the above definitions were taken from Governmental Accounting , Auditing , and Financial Reporting , GFOA, Chicago , 2012 , Appendix G . pp . 1051 - 1093 . 520 RON! AAA Area Agency on Aging ADCOM Adams County Communications CAFR Comprehensive Annual Financial Report CAPP Colorado Counties Casualty and Property Pool CCI Colorado Counties Inc . association of Colorado counties CDBG Community Development Block Grant CD HS S Colorado Department of Human Services CDOT Colorado Department of Transportation CIP Capital Improvement Plan COPS UHS Federal community oriented policing grant COLA Cost of Living Allowance CMAQ Congestion Mitigation and Air Quality Improvement Program CPI Consumer Price Index. C . R. B . Colorado Revised Statutes CSBG Community Services Block Grant DA District Attorney DHS Department of Human Services DOC Colorado Department of Corrections DOLMA Colorado Department of Local Affairs DUI Driving Under the Influence EDAP Economic Development Action Partnership EOC Emergency Operations Center FEMA MAr Federal Emergency Management Agency FOMC Federal Open Market Committee FC Front Range Communication Consortium FTE Full Time Equivalent 521 GAAP Generally Accepted Accounting Principles GASB Government Accounting Standards Board GFOA Government Finance Officers Association GIS Geographical Information System HARP Haul Route Program HES Hazard Elimination Program for transportation projects HUTF Highway Users Tax Fund HRA Health Reimbursement Account HVAC Heating , ventilation , and air conditioning IT Information Technology IGS Intergovernmental Service Fund IGA Intergovernmental Agreement LEAP Low-income Energy Assistance Program MOU Memorandum of Understanding MOE Maintenance of Effort MS4 Municipal Separate Storm Sewer for storm management NCMC North Colorado Medical Center NFRMPO North Front Range Metropolitan Planning Organization NRBH North Range Behavioral Health O & M Operations and maintenance OEM Office of Emergency Management 0PED Other Post-Employment Benefits PERA Colorado Public Employees' Retirement Association PPACA Patient Protection and Affordable Care Act (Obamacare ) PPO Preferred Provider Organization ROW Right-of way SH Abbreviation for State Highway TABOR Taxpayers Bill of Rights 522 TA.N F Temporary Assistance to Needy Families UNC University of Northern Colorado URA Urban Renewal Authority VALE Victim Assistance Law Enforcement VW Victim Witness WCR Weld County Road WCRCC Weld County Regional Communications Center 523 Hello