The URL can be used to link to this page

Browse Search

Home My WebLink About20163655.tiffeon {-ra c 1- 4,3a9 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: November 19, 2019 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Agreement Amendment and Weld County Department of Human Services (WCDHS) Revised Guidelines with Securitas Critical Infrastructure Services, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of Agreement Amendment and Weld County Department of Human Services (WCDHS) Revised Guidelines with Securitas Critical Infrastructure Services, Inc. The original agreement for Armed Security Guard Services, identified as 2016-3655, was approved March 1, 2017, with the option of three (3) one-year renewals. Upon careful review of the service needs, the agreement is being renewed for a third (and final) full year term, for the period of January 1, 2020 through December 31, 2020. The agreement is further amended to reflect the 2020 Security Guard Coverage. In addition, the current Armed Security Guard Guidelines of September 2, 2016, have been revised to provide Department employees with an understanding of the expectations and responsibilities of the armed security guard personnel present on Department campuses. Revisions include: • Clear expectations of guards interceding in protection of clients, employees, and properties. • Repetitive language was deleted. • Clear guidance that safety is every employee's responsibility. • The guard staffing plan was removed (it changed to total hours of coverage versus number of guards providing coverage). Pass -Around Memorandum; November 19, 2019 06'• fa -it-i9 ao(co - 3(055 I-IR©o 27 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of this Agreement Amendment and authorize the Chair to sign and I recommend approval of the revised Guidelines. Sean P. Conway Mike Freeman, Pro -Tern Scott James Barbara Kirkmeyer, Chair Steve Moreno Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; November 19, 2019 — CMS 3244 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND SECURITAS CRITICAL INFRASTRUCTURE, INC. This Agreement Amendment, made and entered into 7th day of November 2019, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Securitas Critical Infrastructure, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Armed Security Guard Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2016- 3655, approved on March 1, 2017. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended on December 31, 2017. • The Original Agreement was amended on December 27, 2017, February 27, 2019 and March 18, 2019. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2016-3655. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for a third (and final) full year term, for the period of January 1, 2020 through December 31, 2020. 2. Exhibit A, 2020 Security Guard Coverage, amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. !�C r� _ COUNTY:diSittAIA1 ATTEST: �•;Cok BOARD OF COUNTY CO MISSIONERS Weld sun' Clerk to the Board WELD COUNTY, CO ADO Barbara Kirkmeyer, Ch CONTRACTOR Securitas Critical Infrastructure, Inc. 9229 Ward Parkway, Suite 330 Kansas City, MO 64114 By: Nicolas A. Re, President Date: 11/07/2019 2020 Security Guard Coverage Exhibit A Main Campus Monday 7:00 a.m. - 5:00 p.m. 315 N 11th Ave Tuesday 7:00 a.m. - 5:00 p.m. Buildings A, B, & C Wednesday 7:00 a.m. - 5:00 p.m. Greeley, CO Thursday 7:00 a.m. - 5:00 p.m. Friday 7:00 a.m. - 5:00 p.m. Saturday n/a Sunday n/a 10 10 10 10 10 50 ES Classroom Monday 8:30 a.m. - 12:00 p.m. rotation 77.5 shared * 918 10th Street Tuesday 9:00 a.m. - 11:00 a.m. and 1:00 p.m. to 3:00 p.m. during Greeley, CO Wednesday 8:00 a.m. - 12:00 p.m. and 1:00 p.m. to 5:00 p.m. open Thursday 9:00 a.m. - 12:00 p.m. and 1:30 p.m. - 3:00 p.m * hours* Friday 9:00 a.m. - 11:00 am. ** Saturday n/a Sunday n/a Family Visitation Center Monday 10:00 a.m. - 7:00 p.m. rotation 710 11th Avenue Tuesday 10:00 a.m. - 7:00 p.m. during Greeley CO Wednesday 10:00 a.m. - 7:00 p.m. open Thursday 10:00 a.m. - 7:00 p.m. hours* Friday 10:00 a.m. - 7:00 p.m. Chase Building Monday 8:00 a.m. - 5:00 p.m. rotation 2020 Security Guard Coverage Exhibit A 822 7th St Tuesday 8:00 a.m. - 5:00 p.m. Greeley, CO Wednesday 8:00 a.m. - 5:00 p.m. Thursday 8:00 a.m. - 5:00 p.m. Friday 8:00 a.m. - 5:00 p.m. Saturday n/a Sunday n/a Southeast Weld/Ft. Lupton Monday 8:00 a.m. - 5:00 p.m. 2950 9th St Tuesday 8:00 a.m. - 5:00 p.m. Ft. Lupton, CO Wednesday 8:00 a.m. - 5:00 p.m. Thursday 8:00 a.m. - 5:00 p.m. Friday 8:00 a.m. - 5:00 p.m. Saturday n/a Sunday n/a Southwest Weld/Del Camino Monday 8:00 a.m. - 5:00 p.m. 4209 WCR 24 1/2 Tuesday 8:00 a.m. - 7:00 p.m. Longmont, CO Wednesday 8:00 a.m. - 5:00 p.m. Thursday 8:00 a.m. - 7:00 p.m. Friday 8:00 a.m. - 5:00 p.m. Saturday n/a Sunday n/a * every other week ** 2nd and 4th week of month during open hours* rotation during open hours** rotation during open hours** 40** 167.5 total hours Contract Form New Contract Request Entity Information Entity Name* Entity ID* SECURITAS CRITICAL X0037821 INFRAS I I RUCTURE SERVICES INC Contract Name* SECURITAS CRITICAL INFRASTRUCTURE SERVICES INC AGREEMENT AMENDMENT Contract Status CTB REVIEW ❑ New Entity? Contract ID 3244 Contract Lead* CULLINTA Contract Lead Email cullinta(a?co weld co us Parent Contract ID 20163655 Requires Board Approval YES Department Project # Contract Description * AGREEMENT AMENDMENT FOR SERVICES FOR THE THIRD LAND FINAL) FULL YEAR TERM JANUARY 1 2020 THROUGH DECEMBER 31 2020. Contract Description 2 Contract Type* AGREEMENT Amount* $0.0© Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov corn Department Head Email CM-HumanServices- DeptHead @weidgov.com County Attorney GENERAL COUNTY A I I ORNEY EMAIL County Attorney Email CM- COUNTYA I I ORNEY@ VELD GOV COM Requested BOCC Agenda Date' 11:20:2019 Will a work session with BOCC NO Due Date 1116/2019 be required?' Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Onaase Contract Dates Effective Date Termination Notice Period Review Date* 11101/2020 Committed Delivery Date Renewal Date Expiration Date* 12'3112020 Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JUDY GRIEGO DH Approved Date 12/0512019 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12/112019 Originator SNYDERKL Contact Type Contact Email Finance Approver BARB CONNOLLY Contact Phone I Contact Phone 2 Purchasing Approved Date Finance Approved Date 12:`05,'2019 Tyler Ref # AG 121119 Legal Counsel KARIN MCDOUGAL Legal Counsel Approved Date 12/0512019 Submit tMv\:Y D*i-,249 �. AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN AND SERVICES AND SECURITAS CRITICAL INFRASTRUCTURE, INC. This Amendment, made and entered into /(� day of , 2019 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and the Securitas Critical Infrastructure, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Armed Security Guard Services (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document number 2016-3655 approved on March 1, 2017. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended December 31, 2017. • The Original Agreement was amended December 27, 2017, identified by the Weld County Clerk to the Board of County Commissioners as document number 2016-3655. • The Original Agreement was amended on February 27, 2019, identified by the Weld County Clerk to the Board of County Commissioners as document number 2016-3655. • The Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. Exhibit D, Fee Schedule, amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. Nvu_ss3,O- o_ aoicp-�t�55 G�: OK„6iftA-€ 0-/5D) IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY ATTEST: �/j G:;ok. Weld C c my Clerk to the : oard By: Deputy Cl k t• the Bo BOARD OF COUNTY COMMISSIONERS WF ,D COUNTY, COLORADO 1 arbara Kirkmeyer, Chair MAR 1 8 2019 ONTRACTOR: Securitas Critical Infrastructure, Inc. 6850 Versar Center, Suite 400 Springfield, VA 22151 By: Date: Nicolas A. Re, President Aerospace/Defense Mar4, 2019 EXHIBIT D FEE SCHEDULE '`•`eid County Department of Human Services 315 N. 11th Avenue, Building C, Greeiy, CO Updated 2/08/2019 to accfsmmodate market wage increase* (� Detaib � °. ^': S r �'%f�x�s R6E�,". e� ro f�' k w �� o,�.A,� e y �aa�S.C^�'.,NI�^ P�M1M/ ' . >' u< . WE �. ti,.. 4•:o a>M6"'ti ww a ..:>w. ro 6 ak t o ,�i t S�', a i"e,.r 'xc 1 Zq (�,'.., V Vr Be Be ' 2`• ��il ry y� v �e`C A i e V f 1 y �ppi r� ^ •,\ � a V�.�'k y t �.o^�' �� yKo e awGrh ., ,M °„'�,`r � ', r t e ,fig '� Armed p3 �^�,i'C SupeH Sd'isor Supervisor Site ry� Armed Security Syr ,p Officer Estimated Wage Rate $17.00 $16.00 SUI (1.480%) $0.25 $0.24 FUTA (0.80%) $0.14 $0.13 FICA (7.65%) $1.30 $1.22 Workers Comp (1.45%) $0.25 $0.23 GLI (1.40%) $0.24 $0.22 Direct Labor Subtotal $19.17 $18.04 Scheduled Overtime (10 hrs/wk) $0.65 $0.61 Training $0.52 $0.49 Vacation & Fringe Benefits $0.56 $0.54 Health Benefits $1.82 $1.82 Uniforms & Equipment $0.53 $0.53 Overhead ($0.75) & Profit (5%) $2.01 $1.95 Bill Rate $25.26 $23.98 Securit.as Critical Infrastructure Services, Inc, r�� lP og tim"ae' • Firs/k Weekly Annual Armed Site Supervisor Armed Security Officer 37.50 $ 947.21 $ 49,254.89 110.00 $ 2,637.58 $ 137,154.32 W0.tal � r� al .as or Vi ti ate. 147.50 3,584.79 9 186,409.2g *Assumes Terms and Conditions defined in agreement dated 02/27/2017 remain. Benefits & Incentive Package A Comprehensive Medical and Dental Plan for all full time employees working at least 30 hours per week Paid vacations, 401K, Life Insurance Paid overtime for hours worked on holidays • Complete uniforms for each season, including replacements as needed • Excellence in Service performance recognition program • Award qualification for Officer of the Month, Officer of the Quarter & Officer of the Year Training • 18 hours of initial pre -assignment training plus state licensing requirements • Up to 24 hours of OJT as may be required to learn post responsibilities Paid on -site training, NISPOM, FOCI, ITAR briefing, Weapons of Mass Destruction & Terrorism Threat Awareness training • Annual First Aid/CPR & AED Refresher training • Five Star Certification Training with e -learning technology • Learning Management System to track completed courses & test scores Operational • Uniforms and Equipment include cell phone (if needed) and firearms and equipment Recruitment, background screening & hiring costs Monthly Service review & planning meetings with SCIS management • Computer -based post orders, including client emergency response procedures • General liability insurance coverage • Department of Homeland Security SAFETY Act liability protection Premium Rates Explanation: • Premium Rates will be used for additional service requests and any client -approved overtime pilling. Reese Table - 201 Weld C*''unty Department of Human Services 315 N. 11th Avenue, =uilding C Greely, CO Updated 02/08/2019 Wage Rate Armed Site Supervisor $17.00 $25.26 Premium Rate $35.36 Armed Security Officer $16.00 $23.98 $33.57 Totals ) kits eekly Annual` Armed Site Supervisor Armed Security Officer Total Ahhual 37.50 110.00 947.21 $ 2,637.58 $ 49,254.89 137,154.32 ly :irate' 147.60 $ 3,684.79 186409.2'1 � „ Rates Table - 2020 , _ fin. Y✓.. l:. ): is @ ^.:'w•r. n� "8Sy �rt�s r° n �y . a v <1: V ., `• '. i /,^ Wage Rate .N W. Premium Rate ,.'r,1,, Bill Rate* Armed Site Supervisor $17.34 $25.89 $36.25 Armed Security Officer $16.32 $24.58 $34.41 Totals Hrs/k Weekly Annual Armed Site Supervisor Armed Security Officer 37.50 110.00 $ 970.89 $ $ 2 703.52 $ 50,486.26 140,583.18 1 "71169.44 np. ual rogram Estimate 147.50 $ 3,674.41 Rates Table ® ,20 Wage Rate Bill Rate* Premium Rate Armed Site Supervisor $17.69 $26.54 $37.15 Armed Security Officer $16.65 $25.19 $35.27 Weekly Annual Armed Site Supervisor Armed Security Officer Totalappj al P.rog rant Estimate'. 37.50 110.00 147.50 $ 995.16 $ $ 2,771.11 $ 3.;766.27. •$ Rates Table, - 2022 ,,,. T , rA, Wage Rate Bill Rate* Premium Rate Armed Site Supervisor $18.04 $27.20 $38.08 Armed Security Officer $16.98 $25.82 $36.15 51,748.42 144, 097.76 1;.9.5,846A Totals Armed Site Supervisor Armed Security Officer H rs/W k 37.50 110.00 Weekly $ 1,020.04 $ $ 2,840.39 $ Annual 53,042.13 147,700.20 Total. nnp l Program Estimate 147.50 3,860.43 $ 0.0,74 e33 Rates Table V 2023 Armed Site Supervisor $18.40 Bill Rate*` Premium Rate $27.88 $39.03 Armed Security Officer $17.32 $26.47 $37.05 Totals. H rsfVlk Armed Site Supervisor Armed Security Officer Total Annual Program Estimate 37.50 110.00 147.50 Annual $ 1,045.54 $ $ 2,911.40 $ 3,956.94 $ 54, 368.18 151,392.71 205,760089 Securitas Critical Infrastructure Services, Enc. Average Rate $24.30 Average Rate $24.91 Average Rate $25.53 Average Rate $26.17 Average Rate $26.83 C_sxkirgii I D-1=U3V12 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: December 26, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Agreement Amendment with Securitas Critical Infrastructure Services, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of Agreement Amendment with Securitas Critical Infrastructure Services, Inc. The original agreement for Armed Security Guard Services, identified as 2016-3655, was approved March I, 2017, with the option of three (3) one-year renewals. The Department renewed the agreement for a full year term December 27, 2017, for the period of January 1, 2018, through December 31, 2018, also identified as 2016-3655. Upon careful review of the service needs, the agreement is being renewed for a second full -year term, January 1, 2019, through December 31, 2019, with the annual 2.5% rate increase approved in the 2018 renewal. The agreement is further amended to reflect the 2019 schedule for guard services. I do not recommend a Work Session. I recommend approval of this Agreement Amendment. Sean P. Conway Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Approve Schedule Recommendation Work Session Other/Comments: Pass-Aroun OA) k5(WV- Memorandum; December 26, 2018 — CMS 2356 4s -o) cOttP- 5 1-1-Paog7 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN AND SERVICES AND SECURITAS CRITICAL INFRASTRUCTURE, �INC. I This Amendment, made and entered into / day of ,e20/?, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and the Securitas Critical Infrastructure, Inc., hereinafter referred to as, the "Contractor". WHEREAS the parties entered into an Agreement for Armed Security Guard Services (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document number 2O16-3655 approved on March 1, 2017. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement ended December 31, 2017. • The Original Agreement was amended December 27, 2017, identified by the Weld County Clerk to the Board of County Commissioners as document number 2016-3655. • The Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. Paragraph 3, Term, is hereby amended as follows: The term of this agreement shall begin on January I, 2019 and shall continue through December 31, 2019. 2. Exhibit C, Scope of Work, Armed Security Guard Schedules, amended as attached. 3. Exhibit D, Fee Schedule, amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the 020/(P- 365-5 day, month, and year first above written. COUNTY: ATTEST' v••ii Weld 'ou t,Clerk to the : •ardWELD COUNTY, COLORADO BOARD OF COUNTY COMMISSIONERS By: Deputy Cle to he B•;� Y' /�; �� Mike Freeman, Pro—Tem FEB 9 7 2019 CONTRACTOR: Securitas Critical Infrastructure, Inc. 6850 Versar Center, Suite 400 Springfield, VA 22151 By: Nicolas A. Re, President Aerospace/Defense Date: iita v/9 / r 020/!0-.36�'�� EXHIBIT C SCOPE OF WORK •' ' 2019 - Armed Security Guard Schedules _ . Staff Location Days Hours of Coverage Needed Comments Lunch Armed Guard #1 315 N 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 7:30 a.m. - 3:30 p.m. Monitor entry points, parking lots, all public areas in buildings, and meetings upon request 30 minute Armed Guard #2 315 N 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 9:30 a.m. - 5:30 p.m. Monitor entry points, parking lots, all public areas in buildings, and meetings upon request 30 minute Armed Guard #3 This guard will work at three locations:. #1) 918 10th St. Greeley - Employment Services classroom #2) 710 11th Avenue, Greeley - Parent Education Center #3) 822 7th St, Greeley - Child Welfare campus Monday - Thursday 8:30 a.m. - 7:00 p.m. Check in at ES for the first hour and then random visits throughout the day to all downtown locations **Exception - Thursday AM - continuous coverage needed for ES classroom 8:30 AM - 1:00 PM** 30 minute Armed Guard #4 This guard will work at three locations: #1) 918 10th St. Greeley - Employment Services classroom #2) 710 11th Avenue, Greeley - Parent Education Center #3) 822 7th St, Greeley - Child Welfare campus Friday 8:30 a.m. - 7:00 p.m. Random visits throughout the rest of the day to all downtown locations **Exception - Friday.PM - No ES classroom coverage needed** 30 minute Armed Guard #5 Southeast Weld - 2950 9th Street - Fort Lupton Office -- and -- 4209 WCR 24 1/2, Longmont Office, as needed Monday - Friday 7:00 a.m. - 11:00 am -- and -- 1:30 p.m. - 5:30 p.m. Monitor the entry points, parking lot, and AP and ES offices N/A Holiday Schedule: Weld County is closed on 12 holidays per year. These are: New Year's Day, Washington/Lincoln Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas. New Year's Day and 3 floating holidays typically scheduled with Independence Day, Thanksgiving, and Christmas. County closures during business hours may occur due to severe weather. The hours for Security Guard coverage at each campus are set as listed above; however, Security Guards may rotate to different campuses to ensure they are familiar with all Human Services buildings and can cover a shift at another location if needed. EXHIBIT o FEE SCHEDULE Multi -Year Pricing Weld County Department of Human Services 316 N.11th .'Ave C'.Greeley, CO •s UpdaBuilding ted 12/1312018`i- • +f -t• 4tn 2 F. ; sz Rates Table - Base„Year 2017 Estimated Wage Rate BIM Rate Promlum Rate' Armed;SecurityOilicer- tS13il�0 _ •'S20l78i -'.• -" 430A0 3 Armed Armed'SiterSupervisor _ _ _$15:00 321:64. 431;38 Totals IirslWk Weekly Annual Armed'Seturit'y0MAcer Arrned;SIta.Supervisa Total Annual Program Estimate; -Base Yea/ 2017 110.00 $ '2,283.82 ' $, 118.748:05 147.50 $ 3,095.07 3 _160;943.85 Rates Table -O -Option p Estniated�Wage'i Rate BMRate Premium Rate Armed Security Officer -' ` - 3.1377 $21:28' 330:85" $32.15 Atrned Site:.Supervisor, $15:30 S22.18' Totals HrsiWk Weekly Annual Airned'Seeiuity, Officer, Armed'.Site:Supetviisoi• Total Annual Program'Estimate'- Option Year 1 - 2018 110:00 iS 144 0i7F,1 S' 121;7.16:78' 37,50 i -831;24 $' .43;250.69 147.50 S . 3172.45 S 164 987.44. Rates Table - Option Year 2.201-9 EStIlllate6 Wage - . Pate Bill Rate Premium Rate' Arrned;Setudty:Ofcef •. - '414:05 $21.81 :331363 Armed Site;Supervisor .315:81 $22.73: 432:96 Totals Ard*.l SecuAly'O1M.DA %Wmed;Site.Supervisor Total Annual'Program Estimate - Option Year. 2 - 2019 HrslWk Weekly Annual . ,,---f10:00'' - +S '2 399:22—S.'Y24:75,4'8T _ S :Q5254_ _i_ 44;33195, 147:50 S 3,261:76 $ 169;091:83 ates Table :Option Year 3= LA 2020 . Estimated Wage -Rate; . BM Rate Premium Rate,' irned'SeO0a y Mollie " ` • -- '514:33 " • ..322!38:" - `:332:42'' need:Site; Supervise( $15:92: $23130. $33.79 Totals `HrslWk Weekly Annual; Armed SecuiltyOMccef Armed Site1Supervlio-t -... r - :_ v __ �� __37.:50L_: S; . 873i85.% $ — .45;440!29. Total -Annual Program Estimate - Option Year:3. 2020 - 110:00 t 2,459,21 S" 127i878.6T 147.50 S -3,333:06 S 173,318.92 SECIIRI'I'AS S,2'Eolfas`v, IrHrastjucture Service`s, Inc: Average Rate 4 20.98 .Average' Rate S 21,.51 Average -Rate S. 22:05' Average Rate $ 22.60 ed(760‘de ibstviks PRIVILEGED AND CONFIDENTIAL DATE: December 19, 2017 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Contract Agreement Amendment with Securitas Critical Infrastructure Services, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval to Amend the Original Agreement for Services between Weld County Human Services and Securitas Critical Infrastructure Services, Inc. The original agreement for Armed Security Guard Services, identified as 2016-3655, was approved on March 1, 2017, through December 31, 2017, with the option of three (3) one-year renewals. The Department is renewing the agreement for the term of January 1, 2018 -December 31, 2018, with the 2.5% rate increase approved in the original agreement for 2018. The agreement is further amended to reflect the 2018 schedule for guard services. I do not recommend a Work Session. I recommend approval of this Contract Agreement Amendment. Sean P. Conway Julie A. Cozad, Chair Mike Freeman Barbara Kirkmeyer Steve Moreno, Pro-Tem 2 (\ssia - -I -t Approve Schedule Other/Comments: Recommendation, Work Session. 2 • Pass -Around Memorandum; December 19, 2017 - CMS 1602 4,027.,/ cioript66,5 idtkoo22 tine • Page 1 Karla Ford From: Sent: To: Cc: Subject: Barbara Kirkmeyer Thursday, December 21, 2017 6:54 AM Karla Ford Julie Cozad Re: URGENT PA for Routing (Securitas - CMS 1602 Ok with me Have a great day On Dec 21, 2017, at 6:51 AM, Karla Ford <kf °d weld ov.com> wrote: Could you review and let me know via email if you are ok with this pass around? It is Urgent. Thank you Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 .: 970.336-7204 :: kford rz.weldgov.com :: www weldqov corn :. My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image003.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tobi Vegter Sent: Wednesday, December 20, 2017 4:46 PM To: Karla Ford <k ard(d eld r u of t> Cc: HS Contract Management <i<HS Contract Managerent(. cu,we d.cO4 ; Barb Connolly <bconnotiv@weldgov.com>; Bruce Barker <bbarker@weldg€ov.cotan>; Esther Gesick <egesick@weigov.com>; Lennie Bottorff<battoril@wel g „com>; Judy Griego < rieRoia@weld ov.coni>; Jamie Ulrich <UiriChli@weldgQ, mitt> Subject: URGENT PA for Routing (Securitas - CMS 1602 Good evening, Karla. Thank you for your assistance with the urgent routing of this PA. This item must be on Agenda Wednesday, Dec. 27. CTB has been notified to hold a place on the Agenda. Item will be uploaded to CMS upon receipt (ID 1602). Regards, Tobi A. Vegter Contract and Services Coordinator Organization Support and Development (OSD) 1 CONTRACT AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND SECURITAS CRITICAL INFRASTRUCTURE, INC. This Agreement Amendment, made and entered into p21 day of December, 2017, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Securitas Critical Infrastructure, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Armed Security Guard Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2016-3655 approved on March 1.2017. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on December 31, 2017. • The Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. Paragraph 3, Term, is hereby amended as follows: The term of this agreement shall begin on January 1, 2018, and shall continue through December 31, 2018. 2. Exhibit C, Scope of Work, and Exhibit D, Fee Schedule, are amended with the attached updated 2018 scheduling table. 3. Exhibit D, Fee Schedule, payment amounts will reflect the 2.5% rate increase for 2018 as described in the exhibit. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: COUNTY: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Bo • WELD COUNTY, COLORADO By: Securitas Critical Infrastructure Services, Inc 6850 Versar Center, Suite 400 Springfield, VA 22 By: Date: resident Aertspace/Defense :...r.l'n-:.:rwrv..w'n'".w.nw\.. n.:i M... ..n.a..uean 'A. n..:..u.:.n:ti:.0 sirw_ra:e.w.waw.va.w..-w.:n>:,a w'n. a'n::v.ln: "yw.x.,:, .u..n y.w..-X_..++.Ln..N.. air.,... '\. n),, ;..,.,. .1 a. ...._. ... ,.... r ......v. .. n.,.. n. .._.. ,rv..,♦«.... .m .Y... --i..wn✓+,..-..nt Y'd. U..rvn..n rtd wvwm.v.. un/... ....Y. .x... r.. ... Staff Location Days Hours Needed Coverage of Comments Lunch Armed Guard #1 315 Main A, B, Nth Campus and 11th C Avenue Buildings - Monday Friday - 7:00 3:30 a.m. p.m. - Monitor lots, buildings, request all entry public and points, areas meetings in parking, upon 30 minute Armed Guard #2 315 Main A, Nth Campus B, and 11th Avenue Buildings C -- ,Friday Monday - 9:30 a.m. 5:30 p.m, - Monitor lots, buildings, request all entry public and areas points, meetings in parking, upon 30 minute Armed Guard #3 This three #1) Employment Classroom #2) Greeley Education #3) Child 91.8 710 822 guard locations: Welfare 10th 11th - Parent 7th Center will St. St, work Services Avenue, Greeley Campus Greeley at - Monday Thursday - 8:30 7:00 a.m. p.m. - Check and throughout downtown ** continuous for 1:00 Exception ES then PM in at random locations. classroom ** ES the coverage - for the visits day Thursday 8:30 first to all needed AM hour AM - - 30 minute Armed Guard #4 three ##3') This #1) Employment Classroom #2) Greeley Education Ch ild 91810th 710 822 guard locations: Welfare - 7th 11th Parent Center will St. Services St, Avenue, Campus work Greeley Greeley at - - Friday 8:30 7:00 a.m. p.m. - Random rest locations.. **Exception ES needed** classroom of the visits day throughout — to all Friday downtown PM the — No 30 minute coverage Armed Guard _#5 Southeast 9th Street Office - Weld Fort - 2950 Lupton Monday Friday - 8:30 a.m. 12:30 - p,m►. Monitor parking offices lot, the entry and AP points, and ES N /A Thanksgiving, The a Holiday Washington/ Christmas. may shift hours rotate at Schedule: for another New to Lincoln and Security different Year's location Weld Christmas. Day, Guard County Day, campuses Memorial as and coverage needed. County is closed 3 floating to Day, ensure Closures at on Independence holidays each they 12 during campus holidays familiar typically per Day, business are set. with year. Labor scheduled hours as all listed Human These Day, may are: Veterans with Independence occur above; Services New however, due Day, buildings Year's to Day, Thanksgiving, severe Security Day, and weather. Guards can cover Arced .Security t ficer :Armed Site :Supervisor Multi -Year Pricing Weld County Department of Human Services 3'15 N. Vith Ave Building Cs Greeley, t Updated 1212112017 ssirnated W .e Rate- $13,50 416,00 - $20.76 $21.64 t Premium Rate' $3010 131.38 Totals H r Annual Armed Security•Q;ffcer Armed Site .Su o ervisar Total,An ual pro6roirtt.stimate * Base Year .rtes Table - Option Year 2018 ArrrredSecurty€officer Armed Site. Supervisor 110.00 37.50 147,6.0 tl ated a t Rate. $13.77 15.30 $ 2,283.62 811::.46 • 118,748.05 .42495.79. QeM7. .1.0i943,86; $21.28 $22.18 Pretniurri.Rate $30.85 Totals Weekly Armed Security Officer Armed Site Supervisor Total Annual.: Program 'E%ti ate Option Year 1 - 2018... !Rates Table M.PPtion'Teat 2 -...?019 Armed Securi Y -Officer Ar ied Site- ` pervisor 110.00 $ 2;340.71 -$: 121.,716.76 37 5Q $ 83174 :43,250.69 r ,°1722 % ' 4, :! 7.44 rated. Wage $4.05 $15.61 $21.81 $22,73 rernturn Rite' $31.63 $32.96 'Totals Armed Security Of i.ber •Armed Site Supervisor Total Ann rc r m stln ate Option Year ....110.00 :37.50 1l „a 14740 0 Rates TableH Option Year 3a 202.0 Anise eci ritV Offldet Armed- Site, :Sueervisdr sti rated "tea .at '$144:33 $15.92 t es ty Annual 2i39.9;22- $ 124,759,.67 $ . 852:.54 $ 44,33.1.95 251;76 22:36 9i 1,63 $33.79 $23.30. Totals Arhied $ec tlity lfit cer Armed Site Supervisor Tool A.rrnu l roc car r Estimate. . tr0n Fear 3• 2020 1 't 00O 37'.50 $ 2,459.21 $11 124,878.67 $ 873:85 . :45,4.40.25 I ttftikai tifrastructure er.vice's, Average Rate 20.9.$ Average Rate $ 21.51 Ayrage. Rate 22.05! Average Rate $ 22.6.0 'bo a lb -4+1 070 WELD COUNTY AGREEMENT FOR SERVICES BETWEEN WELD COUNTY HUMAN SERVICES & SECURITAS CRITICAL INFRASTRUCTURE SERVICES, INC., ARMED SECURITY GUARDS THIS AGREEMENT is made and entered into this 27th day of February, 2017, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and on behalf of the Weld County Department of Human Services, hereinafter referred to as "Department" and Securitas Critical Infrastructure Services, Inc., [a corporation], who whose address is 6850 Versar Center, Suite 400, Springfield, VA 22151 hereinafter referred to as "Contractor". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in this Agreement; and WHEREAS, Contractor is willing to perform and has the specific ability to perform the required Services at or below the cost set forth in this Agreement; WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth in this Agreement; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: I . Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A, B, C, D and Addendum A, each of which forms an integral part of this Agreement. Exhibits A, B, C, D and Addendum A, are specifically incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A, B, and C, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Bid (RFB) for Armed Security Guard Services for the Department of Human Services as set forth in "Bid Package No. B1600180". The RFP contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to County's Request for Bid for Armed Security Guard Services, including the Cost Schedule (Page 55). The Response confirms Contractor's obligations under this Agreement. Exhibit C consists of the Scope of Work Exhibit D consists of the Fee Schedule and Table I the Armed Security Guard Schedule. 3- Cl e3-1-17 'ti#2oogTS Addendum A consists of negotiated terms between the County and Contractor. If any difference between the terms of this document and Addendum A exist, Addendum A controls. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Services and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Services described in Exhibits A and C which are attached hereto and incorporated herein by reference. Contractor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements of Exhibits A and C within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The initial term of this Agreement begins March 1, 2017, and shall continue through December 31, 2017. This Agreement may be extended for up to three (3) additional one year terms at the discretion of the County. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the yearly expiration date of this Agreement, County shall notify Contractor if it wishes to renew this Contract for an additional one-year term. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Upon Contractor's successful performance of the Services described in this Agreement, and County's acceptance of the same, County agrees to pay an amount no greater than $3,095.07 per week for five (5) security guards for 147.5 hours per week. Average hourly rate for security guards will be $20.98, which is the amount that will be used when weekly service hours are less than 147.5. Hourly reimbursement rate for hours exceeding the specified contract hours of 147.5 is $20.76. Percentage rate of increase for each Page 2 optional year (2018, 2019, 2020) will be 2.5%. This information is based on the bid set forth in Exhibit A, Weld County's Request for Proposal, Exhibit B, Contractor's Response to the Request for Proposal, Exhibit C, Scope of Work, and Exhibit D, Fee Schedule. Contractor acknowledges no payment in excess of that amount will be made by County unless an Amendment to this Agreement is approved by the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-10 I et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of these Services without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Confidential financial information of Contractor should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. Page 3 11. Warranty_ Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. Types of Insurance: The Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Page 4 Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contractor's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance with the minimum limits as follows: $1,000,000 each occurrence: $3,000,00 general aggregate; $1,000,000 Personal Advertising injury $5,000 Medical payment one person Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Contractors/Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent Contractors, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent Contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contractors, sub -vendors suppliers or other entities upon request by the County. Page 5 14. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to these services. All requests for contract interpretations, amendments, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, the Organizational Integrity Division Head. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; or (d) transmission via facsimile, at the number set forth below, where a receipt or acknowledgment is required by the sending party. Either party may change its notice address(cs) by written notice to the other. Notification Information: Contractor: Securitas Critical Infrastructure Services, Inc. (SCIS) Attn.: President, Nick Re Address: 6850 Versar Center Suite 300 Address: Springfield, VA 22151 E-mail: nick.re@,scisusa.com Facsimile: 703-750-9720 With copy to: Name: Marvin Burke Position: District Director Page 6 Address: Address: E-mail: Facsimile: 2445 Gateway Drive Suite 170 Irving, TX 75063 marvin.burke@scisusa.com 972-580-1373 Securitas Critical Infrastructure Services Contact: Name: Cypran Goodridge Position: Program Manager, Colorado / Oklahoma Address: 3505 Austin Bluffs Parkway, Suite 201, Colorado Springs, CO 80918 Email: cypran.goodridge@scisusa.com Facsimile: 719-572-9882 Weld County Human Services Contact: Name: Position: Address: Address: E-mail: Facsimile: Kathy Tegtman Organizational Integrity Division Head P.O. Box A, Greeley, CO 80632 315 N. 11th Avenue, Greeley, CO 80631 tegtmake@weldgov.com 970-346-7691 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 23. Severability. If any term or condition of this Agreement shall he held to he invalid, illegal, Page 7 or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5- 1 02(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor Page 8 participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-10I et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A, B, C, D and Addendum A is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 27th day of February , 2017. CONTRACTOR: Securitas Critical frastructure Services, Inc. By: Nam e1 Nicolas A. Re Title: President, Aerospace/Defense Date 02/27/2017 WELD TOUT�� ;� ATTEST: Weld Cam. . tyClerk to the Bear BY: Deputy Clerk BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO •RADO O2o/6,36556 AFO® RCERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 03/06/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh Risk & Insurance Services CA License #0437153 777 South Figueroa Street Los Angeles, CA 90017 Attn: Securitas.Certrequest@marsh.com 502375 -ALL` -CAS -17-18 SCIS CO CONTACT NAME: PHONE (NC,No, Eat): C. No): E-MAIL ADDRESS: INSURERS) AFFORDING COVERAGE NAIC # INSURER A : XL Insurance America Inc. 24554 INSURED - SECURITAS CRITICAL INFRASTRUCTURE SERVICES, INC. 6850 VERSAR CENTER, SUITE 400 SPRINGFIELD, VA 22151 INSURER B : ACE American Insurance Company 22667 INSURER C: Indemnity Ins Co Of North America 43575 INSURER D : ACE Fire Underwriters Co 20702 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: LOS -002059374-02 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSO SUER MID POUCY NUMBER POUCY EFF (MMIDDIYYYY( POUCY EXP (MMIDOIYYYY) LIMITS A X COMMERCIAL GENERALLIABILIIY US00005451LI17A 01/01/2017 01/01/2018 EACH OCCURRENCE $ 2,000,000 I CLAIMS MAID X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 X Excess of $500,000 SIR MED EXP (Any one person) $ NIA PERSONAL & ADV INJURY $ 2,000,000 GEN'L X _ AGGREGATE LIMIT APPLIES POLICY - JEPRCOT OTHER: PER: J LOG GENERAL AGGREGATE S 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE X _ LIABILITY ANY AUTO ALL OWNED — SCHEDULED AUTOSaccident) NON -OWNED AUTOS ISAH09053463 01101/2017 01/01/2018 COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY(Per $ PROPERTY DAMAGE (Per ardent) $ S A X UMBRELLA LWB EXCESS LIAR X OCCUR CLAIMS -MADE US00005452LI17A 01/0112017 01/01/2018 EACH OCCURRENCE $ 1,000,000 AGGREGATE 5 1.000,000 DED I I RETENTION$ $ C D B B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) It yes. describe under DESCRIPTION OF OPERATIONS below Y I N N N/A WLRC49107156 (AOS) SCFC49107195 (WI) ) WLRC49107110 (MA) WCU C49107079 (CA,OH,WA) $1M SIR 01/01/2017 01/01/2017 01/01/2017 01/01/2017 01/01/2018 01/01/2018 01/01/2018 01/01/2018 x PER I I ER OTH- I STATUTE E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Certificate valid upon receipt of copy of executed signed written contract. See Additional Page. CERTIFICATE HOLDER CANCELLATION Weld County 315 N. 11th Ave, Building C Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh Risk & Insurance Services Cynthia Glist ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 502375 LOC #: Los Angeles AC D® ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY Marsh Risk 8 Insurance Services NAMED INSURED SECURITAS CRITICAL INFRASTRUCTURE SERVICES, INC. 6850 VERSAR CENTER, SUITE 400 SPRINGFIELD, VA 22151 POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: AL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance The Professional Liability placement was made by Marsh Sweden. Marsh USA Inc. has only acted in the role of a consultant to the client with respect to this placement, which is indicated here for your convenience. Professional Liability Limits: This liability insurance forms a part of a global program of insurance for which XL Insurance Company SE has issued a Master Policy covering the above insured and its group of companies as follows. Policy Number SE00000429LI17A. Effective 01/01/17-01/01/18. Master Policy Limit is at least USD. $3,000,000 Weld County is named as Additional Insured where required by executed written contract between the Insured and the Certificate Holder (or between the Insured and its client, if different from the Certificate Holder), and in accordance with the terms and conditions of such contract and the terms and conditions of the insurance policy. Acts or omissions of Additional Insureds are not covered under any circumstances. Additional insured coverage does not apply to the above Workers Compensation or Professional Liability/Employee Theft Liability policies. Where required under executed written contract and where applicable waiver of subrogation applies. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Exhibit A REQUEST FOR PROPOSALS WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: October 31, 2016 BID NUMBER: #B1600180 DESCRIPTION: Armed Security Guard Services DEPT: Human Services PRE -BID CONFERENCE (RECOMMENDED) DATE: November 10, 2016 at 10:00 QUESTIONS DUE BY: November 14, 2016 BID OPENING DATE: November 28, 2016 at 10:00 a.m. 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Director of General Services (collectively referred to herein as, "Weld County"), wishes to purchase the following: ARMED SECURITY GUARD SERVICES (FOR SEVERAL HUMAN SERVICES OFFICES) A recommended pre -bid conference will be held at 10:00 a.m., on at the Weld County Department of Human Services. The Department of Human Services is located at 315 North 11th Avenue, Building C, in Greeley. November 10, 2016 @ 10:00 a.m, Bids Ml be received at the Office of the Weld County Purchasing Department in the Weld County Administrative Building, 1150 O Street Room #107 Greeley CO 80631 until: November 28, 2016, at 10:00 (Weld County Purchasing Time Clock). a.m. PAGES 1 - 8 OF THIS REQUEST FOR BIDS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-8 MAY BE APPLICABLE FOR EVERY PURCHASE. BID SPECIFICS FOLLOW PAGE 8. 2. INVITATION TO BID: Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Weld County to pay if awarded the bid. You can find bid information on the Weld County Purchasing website at http://www.co.weld.co.us/Departments/Purchasinq/index.html located under Current Request for Bids. Weld County Government is a member of the Rocky Mountain E -Purchasing System. The Rocky Mountain E -Purchasing System (BidNet®) is an on-line notification system that is being utilized by multiple governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. B1600180 1 Exhibit A Bid De 1. 2. 3. ivery to Weld County — 3 methods: Email. Emailed bids are preferred. Bids may be emailed to: bids @ w e I d g o v . c o m . Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. Facsimile. Bids may be faxed to 970-336-7226 attention "Purchasing". The vendor must include the following statement on the facsimile: "I hereby waive my right to a sealed bid. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal Mail or Hand Delivery. Mailed (or hand delivered) bids should be sent in a sealed envelope with the bid title and bid number on it. Please address to: Weld County Purchasing Department, 1150 O Street, Room #107 Greeley, CO 80631. Please call Purchasing at 970-336-7225 if you have any questions. 3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION Bids shall be typewritten on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Director of General Services, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Director of General Services for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Director of General Services: said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award B1600180 2 Exhibit A the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. Qualification of Bidders: Qualification statements, attached with this document, are required to be completed by Bidders. Failure to submit qualifications may be cause for rejection of Bids. The County shall consider the following criteria in evaluating the Bidder's qualifications following the opening of Bids. Experience and performance records on similar work. Ability to complete the Work within the Contract Time. Familiarization with the Work: Before submitting his Bid, each prospective Bidder shall familiarize himself with the Work, the site where the Work is to be performed, local labor conditions and all local, state and federal laws, ordinances, rules, regulations and other factors affecting performance of the Work. He shall carefully correlate his observations with requirements of the Contract Documents and Drawings and otherwise satisfy himself of the expense and difficulties attending performance of the Work. The submission of a Bid will constitute an incontrovertible representation by the Bidder that he has complied with every requirement of this paragraph. Interpretation of Contract Documents to Prospective Bidders: Any prospective Bidder who discovers ambiguities or is in doubt as to the true meaning of any part of the Contract Documents or Drawings shall make a request to the County for an interpretation thereof. Interpretations will be made only by Addenda, duly issued, and copies of each Addendum will be mailed or delivered to each Contract Document holder of record. Because of the time required to publish and deliver, no interpretation Addenda will be issued within the last seven (7) days before the date set for opening of Bids. The Bidder shall be solely responsible for any interpretation of the Contract Documents or Drawings other than by duly issued Addenda. Experience Statements: The successful bidder shall complete the Statement of Qualifications contained herein. If requested by Weld County, a Statement of Qualifications will be completed for the Subcontractors listed by the successful bidder within 72 hours of the request. Familiarization with the Site: The prospective Bidder shall by careful examination, satisfy himself of the following: Nature and location of the site where the Work is to be performed. Character, quality, and quantity of materials, facilities equipment structures and utilities to be encountered. Character of construction and needed for performance of the Work. General local conditions. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), the successful bidder's response, and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County may require a separate contract, which if required, has been made a part of this RFB. 4. SUCCESSFUL BIDDER HIRING PRACTICES - ILLEGAL ALIENS Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Successful bidder will confirm the employment B1600180 3 Exhibit A eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program of the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Successful bidder shall notify the subcontractor and County within three (3) days that Successful bidder has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 5. GENERAL PROVISIONS A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an B1600180 4 Exhibit A E. independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. F. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. G. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. H. No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. I. Attorneys Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. J. Disadvantaged Business Enterprises: Weld County assures that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age. or disability in consideration for an award. K. Procurement and Performance: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and requirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. L. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. M. Termination: County has the right to terminate this Agreement, with or without cause on thirty B1600180 5 Exhibit A (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. Once terminated, Bidder will return all equipment, materials, and any other documentation or item to County. Bidder will not be entitled to compensation for any work performed past the termination of the Agreement. N. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. O. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be responsible for the acts and omissions of its agents, employees and subcontractors. P. Warranty: The successful bidder warrants that services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. Q. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. R. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. S. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. T. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement agree that to their knowledge. no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services B1600180 6 Exhibit A and the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. U. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. V. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. W. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. X. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld Y. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS General Requirements: Successful bidders must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Successful bidders shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, during any warranty period, and for three (3) years after termination of the Agreement. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Successful bidder. Successful bidder shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Successful bidder to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. B1600180 7 Exhibit A The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Successful bidder. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Successful bidder from liabilities that might arise out of the performance of the work under this Contract by the Successful bidder, its agents, representatives, employees, or subcontractors. The successful bidder shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The successful bidder is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The successful bidder shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The successful bidder stipulates that it has met the insurance requirements identified herein. The successful bidder shall be responsible for the professional quality, technical accuracy, and quantity of all materials and services provided, the timely delivery of said services, and the coordination of all services rendered by the successful bidder and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The successful bidder shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the successful bidder to conform to any statutes, ordinances, regulation, law or court decree. The successful bidder shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence of neglect of The successful bidder in its methods or procedures; or in its provisions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the successful bidder will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the successful bidder agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the successful bidder for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. The successful bidder shall furnish Weld County with Certificates of Insurance for the foregoing coverage's that designate Weld County as an additional insured not later than the date of commencement of services. Said Certificates of Insurance shall include a provision wherein the coverage shall not be canceled. terminated or otherwise modified without 60 days prior written notice provided to Weld County. Types of Insurance: The successful bidder shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the successful bidder's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a successful bidder or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such successful bidder or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance for bodily injury, property damage, and liability assumed under an insured contract, and defense costs, with the minimum limits must be as follows: $1,000,000 each occurrence; $3,000,000 general aggregate; B1600180 8 Exhibit A $2,000,000 products and completed operations aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Successful bidder shall maintain limits of $1,000.000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 3,000,000 Successful bidders shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the Request for Bid. Proof of Insurance: County reserves the right to require the successful bidder to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Successful bidder's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Successful bidder's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent contractors, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Successful bidder. Successful bidder shall include all such subcontractors, independent contractors, sub - vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Successful bidder agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. B1600180 9 Exhibit A SCOPE OF WORK: The Department of Human Services is requesting armed security guard coverage for our offices and the parking areas located next to the buildings. The Greeley offices are located at 315 North 11th Avenue (Main Campus), 918 10th Street (Employment Services Classroom), 710 11th Avenue (Parent Education Center), and 822 7th Street (Child Welfare Campus). The Fort Lupton Office is located at 2950 9th Street. The South West Weld County office is located at 4209 Weld County Road 24 1/2 Longmont, CO. The Main Campus has three (3) buildings; Employment Services Classroom has one (1) one -room office; Parent Education Center has one (1) office; Child Welfare Campus has two buildings; Fort Lupton location has one building with two offices; South West Weld location has one (1) building with two offices. Security guard schedules must be flexible upon request to cover some family engagement meetings that may last beyond 7:00 p.m. Coverage at the South West Weld location will be upon request only. The Security Company will be responsible to provide cell phones (preferably with email capability) to each of the guards to communicate with each other, Human Services staff, and to notify 9-1-1 when necessary. The Security Company will also be responsible to provide required annual and on -going training in areas such as firearm qualifying, recognizing crisis development and responding appropriately to each level, and de- escalation techniques. The intent of this Request for Proposal ("RFP") is to procure a high quality, experienced company to provide armed security guard coverage at Human Services offices that is reasonable and practical, meeting the safety and security needs of employees and the public. Security guards must have the ability to maintain poise and self-control under stress. Security guards must be in clean and neat security uniforms at all times while on duty. To ensure the safety of employees and the public, the guard is to remain constantly alert. Security guards are not to engage in extended conversations or activities that would prevent them from observing the area / people around them. The objective of the armed security guard coverage is to serve as a deterrent against potentially hostile people as well as protect real and personal property. In no instance will the guard or supervisors act in the capacity of a police officer and the power of arrest will be limited to that of a private citizen. The actual services to be performed will be determined by the County, to include but not be limited to the following areas: • Monitor the parking lots and entry / exit points as staff arrive for work and as they leave at the end of the business day. • Rotate from building to building. • Roam the buildings and parking lots throughout the day to provide a security guard presence. • Upon request monitor client appointments / interviews. • Prevention of unauthorized activity by requesting assistance to control, subdue, disarm, or apprehend persons threatening disturbances. • Prevention of vandalism. • Prevention and detection of theft, loss. fire, and safety hazards. • Protection of County equipment and other items or documents. • Regulation of the direction and flow of the movements of the public. • Protection of county personnel, clients, and the general public from bodily harm. • Enforcement of the rules, regulations, and policies related to crime reduction and Departmental procedure. y The County shall have the unfettered right to monitor the contractor's work in every respect. In this regard, the contractor shall provide its full cooperation, and ensure the cooperation of its employees. Further, the B1600180 10 Exhibit A contractor shall make available for inspection and/or copying when requested, original time sheets, invoices, charge slips, credentialing statements, continuing education and training records, and any other data, records and accounts relating to the contractor's work and performance under the Agreement. In the event the Provider does not hold such material in its original form, a true copy shall be provided. Appropriate Weld County Human Services staff may request an interview with each guard prior to assignment. The following standards apply to any personnel assigned to this contract: • Maintain a good working relationship with clients, the public, county staff, and local law enforcement personnel. • Ability to document and complete required logs and incident report forms as needed. • Maintain satisfactory standards of competency, conduct, hygiene, cleanliness, appearance, and integrity. • Adhere to standards of behavior and appearance that reflect with credit on himself/herself, his/her employer, and the County. • All individuals assigned to the County must meet the following minimum standards: A. 21 years or older. B. Able to read, write, and speak the English language fluently. C. High school education or equivalency. D. Ability to meet and deal with the general public. E. Ability to make written or verbal reports of his/her activities readily understandable to supervisors. F. Ability to read, understand, and apply written rules, detailed orders. instructions and training materials. G. Ability to maintain poise and self-control under stress. H. No felony convictions, conviction of any misdemeanor, which, in the judgment of the County reflects unfavorably on his/her fitness. I. Possess a valid Colorado Driver's License. J. Shall possess binocular vision, correctable to 20/20 (Snellen) and shall not be colorblind. K. Capable of hearing ordinary conversation at 20 feet and whispered conversation at 10 feet. L. Push/pull 180 pounds. M. Able to sit, stand and walk for extended periods. Not meeting the minimum standards shall be considered justification for replacement. Any of the following will also be considered justification for replacement: A. Conviction of any felony, conviction of any misdemeanor with, in the judgment of the County, reflects unfavorably on his/her fitness. B. Suspension or revocation of a Colorado Driver's License. C. Formally charged with a criminal offense, the nature of which may make him/her unable to meet the minimum qualifications. D. Neglect of duty, which includes but is in no way limited to: sleeping while on duty, unreasonable delays or failure to carry out assigned tasks, conducting personal affairs during official time, and refusing to render assistance or cooperation in upholding the integrity of the security program. E. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records. F. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. G. Participation in disruptive activities which interfere with the normal efficient operations of the County. H. Theft, vandalism, or any other criminal actions. B1600180 11 Exhibit A I. Selling, consuming or being under the influence of intoxicants, drugs or other substances which produce similar effects. (By mutual agreement the security firm individuals assigned to the County may conduct immediate drug screenings of any assigned individuals to the security guard position.) J. Improper use of official authority or credentials. K. Unauthorized use of communication equipment or County property. L. Violation of security procedures and regulations. M. Engaging in any other such activity, which, in the County's opinion, may constitute improper conduct or dereliction of assigned duties. N. Demonstrate proficiency in the use of Firearm, training, and operation. Minimum Qualifications To be considered, the bidder must meet the following minimum qualifications: 1. The bidder shall take all the steps necessary to ensure that all guards assigned to this Department have demonstrated armed security training proficient in the areas pertaining to this project. 2 The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. 3 The bidder must have at least three (3) continuous years of corporate experience in providing armed security services, at least one (1) current contract with a Jurisdiction of similar size demonstrating the ability to provide security to a public building like the Weld County Department of Human Services. Any security guard assigned by the firm to this project must have a minimum of on (1) year experience actually engaged in the performance of armed security services. However, the Contractor shall have the prerogative of requesting the approval of an employee without the experience; County may authorize such approval if Contractor can provide sufficient documentation to support the selection. 4. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff, and an adequate support staff in its central office capable of competently supervising and monitoring its operation in Weld County. 5. The bidder must provide a detailed. written transition plan as part of the bid process. 6. The bidder must demonstrate current stability and size to hire, train, and sustain security workforce at all times to fulfill the contract. 7 The successful bidder must be licensed by the City of Greeley. Armed Security Guards must be licensed in accordance with of Greeley code - Chapter 6.64. Proof of license must be provided to the Contract Administrator for all guards who will work at the Court Complex. The County does not reimburse contractor for licensing requirements. 8. The security firm shall provide the County with workers who are free of alcohol and/or drugs. The use of alcohol and/or drugs or narcotics on the job or being under their influence when reporting for work is prohibited and shall be an independent cause for termination or a material breach of the Contract. Use of prescription and over-the-counter drugs are allowed as long as they do not interfere with an employee's ability to perform the assigned job tasks or duties. B1600180 12 Exhibit A Contract Specifications 1. The Contract Administrator for Weld County Human Services is the Division Head for the Organizational Integrity Division. All contact and operational matters between the Contractor and Weld County Human Services will be through the Organizational Integrity Division Head. 2. Minimum staffing requirements are for five (5) armed security guards as described in Table 1. Upon request, hours will be flexible enough to provide coverage for meetings scheduled outside of the hours listed on Table 1. Note: Guards #3 and #4 will rotate between three (3) separate locations. 3. All must be armed and wear a uniformed approved by the contract administrator. The guards must be in neat and clean uniforms at all times, neat in appearance, and professional in behavior. 4. The five (5) security guards will work each day Weld County offices are open, and will follow the County Holiday schedule. 5. Minimum regularly scheduled hours of operation shall be sufficient for the operation of six (6) offices Monday through Friday (see Table 1 for schedule) excluding county holiday closures. The Contract Administrator reserves the right to request adjustments to the schedule (as shown in Table 1) as needed and in collaboration with the Contractor. 6. Contractor personnel should be aware that they might be subpoenaed to testify in court regarding incidents witnessed or involved in as part of performing their responsibilities at the Human Services offices. Overtime, if any, associated with this obligation is the responsibility of the contractor. 7. All pre -employment activities, i.e. application, interviews, testing etc., of guards are at the cost of the Security Contractor and must be conducted off the Weld County work site. 8. Security guards will maintain professional standards of appearance and conduct as required by the Department of Human Services. 9. The Department of Human Services may request replacement of any contractor personnel when unable to carry out the responsibilities of the contract. Disciplinary actions, including removal actions, shall be the responsibility of Contractor. 10. The Department of Human Services shall approve all appointments to the position of site supervisor. 11. If contractor fails to provide properly trained officer or supervisor for required post or shift or fails to provide supervisory checks as specified, termination for default of contract may be considered. 12. The Security Contractor shall submit invoices to the Contract Administrator by the 5th of each month for services provided in the previous month. Invoices shall only reflect hours actually worked by Contractor. 13. All costs for cell phones, training, transportation, etc. will be borne by the Contractor and should be reflected in the hourly and weekly rates. B1600180 13 Exhibit A TABLE 1. 2017 - Armed Security Guard Schedules Staff Location Days Hours of Needed Coverage Comments Lunch Hours Total Hours per Week Armed Guard #1 315 Nth 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 7:00 AM - 3:30 PM Monitor entry points, parking, lots, all public areas in buildings, and meetings upon request 11:00 AM -11:30 PM 7.5 37.5 Armed Guard #2 315 Nth 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 9:30 AM - 5:30 PM Monitor entry points, parking, lots, all public areas in buildings, and meetings upon request 1:00 PM - 1:30 PM 7.5 37.5 Armed Guard #3 THIS WORK LOCATIONS: #1) Greeley Services #2) Greeley Education #3) Greeley Welfare GUARD WILL AT THREE 918 10th St. - Employment Classroom 710 11th Avenue, - Parent Center 822 7th St, - Child Campus Monday - Friday 8:30 AM - 1:00 PM Check in at ES for the first hour and then random visits throughout the day to all downtown locations. ** Exception - Thursday ES 8:30 AM - 1:00 PM Continuously ** 1:00 PM - 2:00 PM 4.5 22.5 Armed Guard #4 THIS GUARD WILL WORK AT THREE LOCATIONS: #1) 918 10th St. Greeley - Employment Services Classroom #2) 710 11th Avenue, Greeley - Parent Education Center #3) 822 7th St, Greeley - Child Welfare Campus Monday - Friday 1:00 PM - 7:00 PM Random visits throughout the rest of the day to all downtown locations. 6.0 30.0 Armed Guard #5 Southeast Weld - 2950 9th Street - Fort Lupton Office Monday - Friday 9:00 AM - 1:00 PM _ Monitor the entry points, parking lot, and AP and ES offices 4 4.0 20.0 147.5 Holiday Schedule: Weld County is closed on 12 Day, Memorial Day, Independence Day, Labor floating holidays typically scheduled with Independence holidays per year. These are: New Years Day, Washington/Lincoln Day, Veterans Day, Thanksgiving, Christmas, New Years Day, Thanksgiving, and Christmas. Day, and 3 B1600180 14 Exhibit A Minimum Site Training Requirements. In many instances of criminal and/or emergency situations, a contract guard will be the first concerned individual on the scene. His/her reaction to the situation could make the difference between successfully protecting lives and property or disaster. Therefore, security guards and personnel must be properly trained in view of the serious consequences that could arise from misaction or inaction. Weld County requires written confirmation of satisfactory completion of required training for all guard personnel assigned under this contract. • Every security guard must be trained and proficient on site procedures. All training will be at the expense of the contractor. • Security Guard training is expected and encouraged to happen on site. However, a trainee is not considered part of the specified scheduled hours until training is complete and the security guard is able to work proficiently without assistance. • The Department of Human Services will include the guards in any scenario -based training and or security drills to ensure security guards are proficient in practicing proper protocol. • Orientation of all new employees shall be the responsibility of the Contractor. The Contractor shall distribute a written job description to members of their staff and a site post order that clearly delineates his/her assigned responsibilities and shall provide such with the bid proposal. • The Contractor shall ensure all of their assigned personnel are able to pass a Colorado Bureau of Investigation background screening. • The Contractor shall ensure their assigned personnel have completed current Firearm Training and current qualification course completion. Submittal Requirements and Evaluation for All Proposals: Proposals shall be typewritten. All proposals must contain the following specific information: 1. Sufficient information concerning the program to evaluate whether or not the bidder meets "minimum qualifications" for all bidders. Bidders should avoid elaborate artwork and graphics, bulky volumes or any other artifice that does not directly affect the contents of the proposal. 2. All proposals must demonstrate that the bidder has the ability to comply with the scope of this RFP, and meet the requirements and specifications. 3. Additionally: a. All proposals must list by name, address, phone and Contract Administrator all institutions where bidder is providing armed security services and the length of time that each contract has been in effect. b. All proposals must list by name, address, phone and Contract Administrator all institutions where bidder has terminated services, been terminated or lost a renewal as the incumbent in the past three years. 4. All proposals must contain a letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this RFP. 5. All proposals must contain a work sheet indicating what the bidder is considering as an hourly rate of pay for qualified armed security guards. 6. Audited financial statements for both the prior and most recent fiscal year are required to support the bidder's financial capability to undertake and complete the performance of this RFP. B1600180 15 Exhibit A Evaluation of Proposals An Evaluation Committee will evaluate each proposal. The Evaluation Committee will make recommendations to the Board of Weld County Commissioners. The Board of Weld County Commissioners will make its award of bid to the successful bidder, which award will be subject to the finalization of agreement. The Evaluation Committee will be guided by the following point system based upon a maximum of 100 total points: Pricing 0 to 40 points Qualifications 0 to 50 points Functional Compatibility 0 to 10 points In computing points for each of the above four general criteria, the Evaluation Committee will consider the following: 1. Basic Requirements: Initially, the proposal will be examined to determine if it "qualifies" in that it meets the basic requirement for consideration. This review will pertain to such matters as adequate responsiveness to the RFP, necessary signatures, completeness, and clarity with respect to such essential factors as price. Failure of the proposal to meet the basic requirements of a proposal may disqualify it from further consideration. 2. Evaluation of Qualifying Proposals: Having determined that a proposal meets the basic requirements, the Evaluation Committee will then evaluate it with respect to each of the following elements: A. Pricing (Maximum 40 points): The stated lump sum base price for full performance in meeting the requirements of the RFP will be of major consideration under this category. The Evaluation Committee will also refer to budget information provided and consider how costs relate to comparable pay packages for similarly qualified security guards with similar responsibilities along the Front Range as well as how costs project for a second and third year contract extension. B. Qualifications (Maximum 50 points): Included in this criterion of the evaluation will be --Length of time bidder has been in the business of providing armed security services in a office setting; current and recent history of bidder's past performance of a similar nature to the performance offered in response to the RFP; any evidence submitted (letters of reference) or readily attainable regarding the quality of past performance and the reliability of responsiveness of the bidder; the apparent capabilities of the bidder to perform well in the execution of its obligations under a contract with Weld County as evidenced by its leadership and management personnel, size of organization, length of time in business, past performance, and other current contractual obligations defining the bidder's capability to undertake and successfully fulfill the obligations proposed to be undertaken by its submission of a proposal in response to this RFP. C. Functional Compatibility (Maximum 10 Points): This criterion is an assessment of the fit between the bidder's overall proposal and transition planning with the organizational culture and business practices. The evaluation will consider the organization, approach, comprehensiveness, steps, specific benchmarks, attainment dates and progress reporting of the transition plan, the demonstration of commitment to effectively integrate into the organizational culture including, but not limited to, overall service collaboration, staff training, cooperation, problem solving and conflict resolution. B1600180 16 Exhibit A Contract Period and Pricing 1. The initial contract period shall commence on January 1, 2017, and run thru December 31, 2017. Subject to the satisfaction and concurrence of both parties the contract may be renewed annually each year thereafter through December 31, 2020. 2. The company will submit a monthly invoice to Weld County. The monthly invoice shall include: • An itemization of security costs. Invoices shall only reflect hours actually worked by Contractor. • Any hours requested by the Department of Human Services Office, exceeding the specified contract hours. • A summary of any hours where security guards are not provided. The Department shall not be billed for hours in which security is not provided in any given month. 3. Costs shall be fixed by contract and only modified on an annual basis. The bidder will be limited with regard to the escalation of costs, including wages, by the Consumer Price Index for the Denver - Boulder -Greeley metropolitan area. No escalation of costs shall exceed the general percentage increase in the consumer price index. B1600180 17 Exhibit A COST PROPOSAL: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2017: $ Average hourly rate for security guards $ * (Please use "total weekly cost" (from above)/147.5 hours) *This rate will be used when weekly service hours are less than 147.5 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ * *This shall be an all-inclusive rate. PERCENTAGE OF RATE INCREASE FOR 2018 (optional year 1): PERCENTAGE OF RATE INCREASE FOR 2019 (optional year 2): PERCENTAGE OF RATE INCREASE FOR 2020 (optional year 3): The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1400183. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. FIRM BY BUSINESS ADDRESS (Please print) DATE CITY, STATE, ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. VENDORS NEED ONLY TO SEND BACK PAGE 18 ALONG WITH OTHER REQUESTED INFORMATION IN THIS DOCUMENT. B1600180 18 Exhibit B SECURITAS Securitas Critical Infrastructure Services, Inc. Dave McCrory. Business Development Manager 619-200-5013 I Dave.McCrory@scisusa.com Armed Facility Patrol Services Proposal Prepared for: Weld County Department of Human Services Exhibit B SECURITAS November 10, 2016 Purchasing Weld County Department of Human Services 315 N 11th Ave. Greeley, CO 80631 USA Dear Purchasing, Securitas Critical Infrastructure Services (SOS) is grateful for the opportunity to respond to Weld County Department of Human Services's RFP for Professional Contract Security Services, in/at Greeley, CO. Based on the REP, and the site walk-thru held November 10, 2016, we are confident that we have a thorough understanding of the site safety and security requirements. Our pricing is inclusive of local market wages, sufficient to attract and retain quality security personnel. These wages will reduce the number of routine call offs, and entice officers to value the opportunity to work for SOS at the Greeley, CO. Both companies will benefit from the same cadre of officers that will span the duration of the project. In fact, SOS has arguably the lowest turnover rate in the industry. This is due to our market wage analysis and guard development program. Should you have questions, or require additional information, please let me know. We look forward to partnering with Weld County Department of Human Services. Sincerely, Dave McCrory Business Development Manager Securitas Critical Infrastructure Services, Inc. 619-200-5013 I Dave.McCrory@scisusa.com Exhibit B CONFIDENTIALITY STATEMENT This entire proposal is considered confidential information by Securitas Critical Infrastructure Services, Inc. and may not be distributed. in whole or in part, to any person, firm, or corporation outside of Weld County Department of Human Services. In addition, this proposal may be distributed only to those employees or affiliates within Weld County Department of Human Services that have direct responsibility for the proposal decision -making process. Exhibit B JLA• SECURITAS EXECUTIVE SUMMARY Securitas Critical Infrastructure Services. Inc. (SCIS) is uniquely positioned to provide world class uniformed security services for Weld County Department of Human Services. The experience of SCIS in securing highly sensitive controlled facilities on a national. regional and local basis is unparalleled by other security companies in the defense industry. That experience and the confidence of our partners have been further demonstrated by SCIS having been selected as the National Security Provider for many of the top Department of Defense, Aerospace and Intelligence contractors in the United States including Weld County Department of Human Services. SCIS is distinctively qualified in that we were created for the specific purpose of providing "cleared protective services" to classified facilities. Our experience with large multi -faceted customers is without peer. We service a number of top defense companies who require support in excess of 150.000 man- hours per week at highly sensitive facilities. Additionally, our ability to provide specialized clearances and comply with procedures from the U.S. Government makes our group qualified in ways our competitors are not. SCIS seeks to establish a long term strategic partnership, while developing a uniformed security services program specifically built for Weld County Department of Human Services. The Weld County Department of Human Services/SCIS partnership will explore innovative cost saving strategies through a detailed analysis of the business operation. Securitas Critical Infrastructure Services. Inc. is the best - qualified supplier for Uniformed Security Services as outlined in your Request for Proposal (RFP). Identifying and Understanding Client Expectations As a company, we are committed to providing high -quality uniformed security services that meet or exceed your expectations and help ensure your satisfaction. As a company, we share many of the values you defined as integral to your security department — a desire for strategic partnership, a commitment to continuous learning. and then a need to function as a unified team. We consistently strive for 100% satisfaction, using innovative and value-added approaches to security service delivery. As a part of that commitment, we will offer: • Consistent and reliable service • Quick response by management • Security Officers who convey trust, confidence and customer service excellence • Dedicated security personnel who will protect and safeguard Weld County Department of Human Services property. assets, employees and guests • Ethically guided by a strict code of conduct • Knowledge with NISPOM & other Government -related security requirements • Excellent communication and interaction with your security team and personnel • Cost-effective solutions to improve Weld County Department of Human Services's security program • A partner who shares in Weld County Department of Human Services corporate visions and goals Exhibit B SECURITAS Contract management and delivery of services to Weld County Department of Human Services will be based on the Performance Management Program model that we co -develop with your Team. This program utilizes "best practices" that we have developed with other DoD customers such as Northrop Grumman. General Dynamics, Lockheed Martin and L-3 Communications. as well as the SCIS Security Excellence Program. Achieving peak performance will come from a strong and open working that fosters ongoing improvement and growth. Working closely with Weld County Department of Human Services, SCIS will derive quality and service expectations from: • RFP Process • The Service Agreement • Statement of Work • Scorecard Performance Guidelines • Weld County Department of Human Services Strategic Direction • Weld County Department of Human Services Security Organization Requirements Value -Added Services/Enabling Technologies Our experience as a security provider in such areas as physical security, lobby reception security, force protection services. systems integration and patrol response has given SCIS the ability to recommend solutions developed between these disciplines. Today, SCIS can provide a single source of accountability and end -to -end service delivery with an increase in performance and a reduction in overall operations cost. As a strategic partner. SCIS will continually look for opportunities to provide value-added services to Weld County Department of Human Services. Personnel Selection and Placement Hiring the right people. those with the necessary skills, clearance. knowledge. aptitude and willingness is the key to exceptional job performance and employee retention. SCIS utilizes the following methods to ensure the right personnel match specific job requirements: • Job descriptions specific to Weld County Department of Human Services • Personnel selection criteria to include appropriate tests, assessment/screening tools, interviews, etc. • Personnel development, succession and promotion plans • Advanced Certification and Excellence in Service Programs to ensure the development and promotion of our employees Exhibit B SECURITAS Knowledge/Skill Mastering and Training scis is committed to providing our clients with the best trained Security Officers. Dedicated trainers, cutting -edge courses. strategic business partnerships and security industry experts are brought together by SCIS' professional training management organization. The value of such training will be evident in the protection of Weld County Department of Human Services employees, visitors and critical assets. Commitment to Safety SCIS is committed to providing each employee with a safe place to work. As such. we will. • Inspect for, find and eliminate unsafe working conditions at all Weld County Department of Human Services sites and our own facilities • Train all Security Officers in good safety practices, hazard identification, general emergency procedures; fire safety, safe driving.. use of personal protective equipment, first aid, CPR, safe operation of all equipment, and prompt reporting of accident and injuries • Develop, review and enforce safety and health rules, and require that all employees follow them as a condition of employment • Investigate thoroughly and promptly all accidents with the purpose of preventing them from happening again Security services play a vital role in maintaining a safe work environment. By developing and integrating flexible safety practices and services that enable an incident and injury free environment, we're building trust and respect with our team members, customers and partners alike. It is the Safety Mission of SCIS to provide a safe and healthful work place for our employees. Summary Today, the threats faced by companies, their employees, visitors and assets may be the most challenging in history. Perhaps at no other time has security played such a vital role in assessing potential threats, protecting personnel and assets, and responding to dangerous situations. Securitas Critical Infrastructure Services, Inc. will meet these threats and protect the people and property of Weld County Department of Human Services. This is what the men and women of SCIS have done and continue to do throughout this country. SCIS is nationally recognized for our specialized security. fire and emergency response services, our benchmark training programs, and our commitment to process improvements, which provide customers like Weld County Department of Human Services with the best value and complete satisfaction. We are very competitive with our pricing. and we will perform our services without jeopardizing the operations and safety of Weld County Department of Human Services's property, employees and visitors. We listen to our customers and respond to their needs with innovative security solutions backed by a demonstrated commitment to service excellence. For these reasons, Securitas Critical Infrastructure Services. Inc. is the best value proposition for Weld County Department of Human Services. Exhibit B SECURITAS THE ORGANIZATION SCIS provides specialized security and fire services to the highly regulated Petrochemical, Aerospace, Defense. Energy. Government and Nuclear industries. SCIS employs close to 12.000 security officers across the U.S. with estimated revenue for 2016 in excess of $650 million. SCIS and our affiliate company, Securitas Security Services USA, comprise the largest security company in the U.S. with combined revenue of $3.6 billion per year. The parent company of SCIS is Securitas Aft the world's largest provider of security services. Securitas is a knowledge leader in security. With solutions that fit each customer's needs, their 300.000 employees have achieved sustainable growth and profitability. About Securitas AB The firm's core values summarized in three words and represented by the three red dots in its logo are Integrity. Vigilance and Helpfulness. These principles have been instrumental in the sustained refinement of services. growth, and expansion of the company over the past two decades. SCIS Company History In 1999, when Securitas AB entered the U.S. market by acquiring Pinkerton, the company became the largest security firm in the world. At the time, Securitas AB was already the leading protective services company in Europe, but few here in America were aware of the firm's stature in the industry or the respect associated with its name. Like Securitas AB. Pinkerton had a rich history dating back to 1850 in Chicago, when Allan Pinkerton, the "original private eye," founded Pinkerton's National Detective Agency. Pinkerton was employed to protect railroad property and first gained fame for exposing the activities of a band of counterfeiters. In 1861. he achieved national recognition when he uncovered and foiled a plot to assassinate Abraham Lincoln. Soon after the outbreak of the Civil War. Pinkerton helped organize a federal secret service,. of which he became chief. His pursuits of notorious outlaws such as Jesse James, the Reno brothers. and the Wild Bunch (a group of bandits led by Butch Cassidy and the Sundance Kid) brought extraordinary visibility to his agency. In 2000, Securitas AB acquired another legendary. American private security firm, Burns International. Founded in 1909. the William J. Burns Detective Agency was also headquartered in Chicago. Burns was a man of integrity who had served as a national crime watchdog. During his career, he was known as "the greatest detective the U.S_ had ever produced." In 1921, he was appointed director of the newly formed Bureau of Investigation that later became the FBI. Burns' drive, determination and commitment to service helped his company grow from a small detective agency to the second largest security provider in the U.S. That same year, Securitas AB made a number of other U.S. acquisitions. First Security. American Protective Services. Doyle Protective Service. Smith AILiR Prekea.s PangLer Anrkrvkaai k..n.av,.41 Detectear Agents W isi. J. Mss Fes. wJ Anus Detractive Army Security, and APG Security all were purchased, giving the company a strong American foundation. The acquisitions also positioned Securitas AB as the market leader in the United States. In July 2003. all of the U.S. guarding operations of Securitas AB united under the single name of Securitas. Pinkerton Government Services. Inc. (PGS) was originally organized in 1989, as a subsidiary company of Pinkerton, to manage highly sensitive and complex government contracts under the Department of Exhibit B SECURITAS Energy. Pinkerton also had the Aerospace Division, formed in 1992 that specialized in providing government regulated security services to U.S. Government aerospace and defense contractors. In 1999. as a result of the above acquisitions by Securitas AB, PGS was reorganized as an independently operated, wholly owned subsidiary that handled all classified operations. In 2013, Pinkerton Government Services, Inc. merged with Securitas USA's Critical Infrastructure group to create SCIS. Aerospace & Defense Division SCIS has been approved by the Defense Security Service (DSS). Department of Energy (DOE), and all other government agencies to retain security clearances and operate contracts requiring security clearances. The SCIS Aerospace/Defense division focuses on cleared protective services for the Federal Government and Government contractors. SCIS client partners include eight of the Top 10 Department of Defense contractors, and SCIS is the only security company to become a full member of the Aerospace Industries Association (AIA). SCIS is also a corporate member of the National Classification Management Society (NCMS) and active in ASIS International. Security Services Fire, Emergency, Life Safety Response Services • Cleared Armed/Unarmed Security Services • Facility Patrol Services • Lobby & Reception Services • Administrative & Mailroom Services • Badge & ID • Perimeter Inspections • Access & Visitor Control • Security Console Operations • International Satellite Launch Services • Alarm Response Service • Cleared Fire Personnel • Fire Suppression Services • Fire Prevention Services • Fire & Emergency Response Assessments • Emergency Medical Response • Hazardous Materials Services • Confined Space Operations • Major Disaster Response • Life Safety Code Enforcement • Incident Command Exhibit B SECURITAS James S. Cogswell Award Recipient In June of 2014, SCIS received the coveted James S. Cogswell Outstanding Industrial Security Achievement Award for 2014. The Cogswell award is the most prestigious honor the Defense Security Service may bestow on members of the cleared industry. Of the more than 13,300 cleared contractors eligible for the Cogswell Award annually, in 2014, only 40 firms were so honored. This award validates the results of our stringent company standards for training. management and execution of security programs. The Cogswell Award, established in 1966. is named in honor of the late Air Force Col. James S. Cogswell, the first chief of industrial security within the Department of Defense. The award selection process is a rigorous one that focuses on principles of industrial security excellence. including establishing and maintaining a security program that far exceeds the basic National Industrial Security requirements, providing leadership to other cleared facilities in establishing best practices while maintaining the highest standards of security. SCIS is the only security firm to ever receive the Cogswell Award. SAFETY Act Certification & Designation On January 1, 2011 the Department of Homeland Security (DHS) awarded SCIS. as a subsidiary of Securitas Security Services USA. Certification (Guarding) and Designation (Other Technology) for liability protection afforded by the SAFETY Act against acts of terrorism against our customers. In 2015. SCIS certification was renewed through July 1, 2020. The SAFETY Act, part of the Homeland Security Act of 2002, encourages the development of anti -terrorism products and services by limiting liability from claims brought as a result of a DHS-designated terrorist attack where approved anti -terror technology or services are deployed. (For more information, visit www.safetyact.gov.) Briefly, this protection means: • SCIS is entitled to the Government Contractor Defense, which can eliminate liability for claims arising from designated acts of terrorism. • The SAFETY Act extends the protection of the Government Contractor Defense when available to all parties in the supply chain, including all of SCIS' government and private sector customers and its subcontractors. • SCIS' security services described in our DHS application perform as intended, are safe for use and are an effective anti -terror technology. Exhibit B SECURITAS Service Excellence Framework SCIS delivers a customized service solution to achieve your performance goals. We accomplish this through our Service Excellence program, a five category framework that integrates service delivery, management and measurement: Components within each of these five categories guide our service teams, measure and report performance and ensure that we meet the unique requirements of Renewable Bio Fuels. The following table lists the major SCIS components of each category. Category People Procedures Tools Training Feedback Major Components • Hiring Management System (HMS) • SEAT (Securitas Employment Assessment Tool) • Benefits, Incentives & Recognition Programs • Client Service Plan • Transition Plan • Post Order Requirements Survey • Periodic Hazard Assessment • A technology -based tour tracking system (several options available) • Post Orders Template • Real-time incident reporting and • SAFES, computerized scheduling, payroll, invoicing & financial records tool • Supervisor Training • State license required training • First Aid/CPR & AED (optional) • Customer Service Excellence Training • Service Enhancement Plan • Quarterly Business Reviews (QBRs) ISNetworld SCIS understands the value to both the contractor and Weld County Department of Human Services, of participating in ISN and is a current subscriber with clients represented across all three divisions of our business structure. Currently over 35 client sites are represented in ISN and SCIS maintains a high score across the board. SCIS' ISN Account Number is 400-214383. Exhibit B SECURITAS MANAGEMENT STRUCTURE Key to a successful and effective staffing plan is a dedicated management structure. SCIS ensures quality service delivery and contract compliance for Weld County Department of Human Services through coordinated local management and support tiers. Accountability and responsiveness are present at each tier. aligning with your management representatives and your security needs. Some companies in our industry claim to have defense or government services specialization. but then they support their DoD work from volume -driven, commercial guarding officers. Our District offices are truly specialized and support only highly -regulated service operations such as aerospace. defense - cleared customers. We combine proactive management regarding performance, cost of services and other issues critical to our mutual success. We strive to exceed requirements and to anticipate and recommend solutions to reduce costs and improve the safety and security of our clients' personnel and facilities. Our management plan is tailored to efficiently accomplish these objectives. SCIS recognizes the audit and accountability requirements in DoD contracting. We have developed an infrastructure that works in your industry and have integrated clearance processing into our corporate culture. Additionally, SCIS will ensure that the staffing requirements will meet and comply with the hours of service and scheduled times indicated in the Statement of Work (SOW). SCIS is committed to providing Weld County Department of Human Services with the best security officer/guard services available. In this section, we illustrate the processes and procedures SCIS has successfully implemented to ensure complete compliance with your requirements. Site Level Priority Most client relationships succeed or fail based on the local management team's supervision and the ability to satisfy customer requirements. SCIS recognizes that qualified and experienced personnel who are dedicated to Weld County Department of Human Services's goals and objectives are a major factor in providing responsive and professional services. We intend to maximize the use of the site Captain and local supervisors who are most knowledgeable of the work force, the mission and the client's operating philosophy. Site Supervisors or Captains are empowered, to the maximum extent possible under the contract, to ensure prompt and decisive action on daily operational issues. This will facilitate quicker decisions, better response and instill confidence and respect among Weld County Department of Human Services employees. Additionally. they will serve as a mentor for Shift Lead Supervisors and Security Officers, and they will oversee contract compliance by periodically assessing performance against the contract requirements and Weld County Department of Human Services directives. As Weld County Department of Human Services requirements change, the Site Supervisor will be empowered to promptly adapt and implement the necessary changes; and when required, he can call upon a seasoned and experienced executive field support system for assistance. This management approach expedites services. builds confidence within the organization and fosters cohesion and teamwork. Exhibit B SECURITAS Operationally, the most important contributor to the Site Level Management & Supervision plan is the Site Supervisor or Captain. As it pertains to communication, the Captain will initiate the upward notification process for site specific items and will disseminate incoming guidance provided for the community while documenting both transactions for record keeping purposes. They will be involved in the recruiting and hiring process by reiterating the employee referral program and having an active involvement in the interview process to ensure any personnel assigned to the Weld County Department of Human Services community will be a good fit. The Site Supervisor also will be critical in training, recognizing and holding SCIS security personnel accountable for their performance. Accurate invoicing begins with the Site Supervisor's schedule creation, timekeeping submission and payroll review. Site Supervisor While all of our SCIS management team is assigned strategic responsibilities supporting Weld County Department of Human Services, the Site Supervisor is a critical component of the successful service delivery. He/She is an essential communication link between the local SCIS program operations and our corporate support elements to ensure that Weld County Department of Human Services receives the highest level of service. The Site Supervisors are responsible for the supervision of all security personnel at the Weld County Department of Human Services site locations. They coordinate the physical security personnel and programs at each site. and they administer a continuous in-service training program focused both on the SOW as well as on the corporate and site -specific policies. procedures and process improvements. A sampling of the Site Supervisor's responsibilities include but are not limited to: • Reports to the SOS Program Manager or District Director • Supervises and directs all security personnel • Manages security personnel performance • Provides overall coordination of contract, performance and staffing responsibilities • Establishes a framework for shared communication with SCIS Management & Weld County Department of Human Services • Builds teamwork. cooperation & consistency between shifts • Sets the example of professionalism. aptitude, initiative and quality of work • Provides training as required and manages security personnel certification compliance • Manages the scheduling of security personnel to ensure contract obligations are met • Ensures the adherence to security policy, procedures and protocols consistent with facility requirements • Identifies and recommends proactive approaches that focus on process improvements and cost efficiencies • Possesses working knowledge of applicable NISPOM & other Government -related security requirements • Is trained in all post orders. operating logs, procedures and practices at Weld County Department of Human Services • Is familiar with the culture, environment and interior & exterior layout at Weld County Department of Human Services Exhibit B SECURITAS • Attends quarterly business review meetings • Maintains professional and technical knowledge by completing assigned SCIS training and attending educational workshops Site Level Organization Chart The following organization chart shows how SCIS will comply with the SOW in structuring the site level coverage which will support Weld County Department of Human Services site locations. Weld County Department of Human Services Armed Guard #2 Main Campus 37.5 HPW Armed Guards #3 & 4 918 10th St 710 11th Ave. 822 7th St. 52.5 HPW Armed Guard #5 2950 9th St. Ft. Lupton 20 HPW On -Site Weld County Department of Payroll/Billing Support Training Support Located in SCIS Office i Program Manager Cypran Goodridge District Director Marvin Burke Recruitment Employee Relations Support Exhibit B 0", SECURITAS Management Support Plan The scis Management Support Plan provides required operational support to the Weld County Department of Human Services facility locations allowing site supervisors and lead officers to keep their focus on supporting the contract requirements. SCIS places resources in the field at the local level where they are closer to both you, our client. and to our security personnel. Program Manager The SCIS Program Manager supports our site level managers and Field Supervisors to improve operational efficiency and contract compliance with Weld County Department of Human Services. Specifically, the Program Manager will: • Supervise & direct Site Security Supervisors, Field Supervisors and Account Managers • Provide recruitment and hiring in cooperation with members of the program support team • Provide training and mentorship to ensure effective employee growth and development • Ensure all operational support and resources are available to meet the contract requirements • Support all Site Managers/Lead Supervisors in payroll/billing system processing • Meet with client representatives on a regular basis to ensure quality service delivery and conduct the Performance Management Program • Be responsible for the financial performance of all contracts and program business portfolio • Report to the SCIS District Director District Support Centers SCIS' national infrastructure is organized into 5 geographic areas. The purpose of the District Support Center is to guide and support the local program offices that, in turn, support our security personnel in the field. The District Director oversees all business operations to include service delivery, administrative support, human resources, and business development. District Director The District Director ensures that all SCIS districts and program offices are focused on customer satisfaction and service delivery. The SCIS District Director coaches Program Managers and Account Managers in operational and business competencies while facilitating teamwork and continuous improvement. The SCIS District Director will oversee all SCIS operational management. This position ensures that SCIS policy and practices deliver quality service in full contract compliance. The District Director will respond to all Weld County Department of Human Services concerns, and he will ensure that effective corrective actions are taken by SCIS site level and program management. Exhibit B SECURITAS Manager of Training and Development Due to the rapidly changing nature of today's security threats, SCIS is committed to working closely with Weld County Department of Human Services to determine specific critical skills and knowledge that should be periodically reinforced and retested through training. SCIS's Manager of Training Development will plan and coordinate all security and supervisor training. and he will work with the Program Managers to identify training needs and make appropriate recommendations. The SCIS Manager of Training along with Program Managers, Account Managers and the Site Supervisors will develop and maintain the training plan and all training schedules. The Manager of Training will also maintain all lesson plans and related training files, and he will coordinate all instruction supported by the SCIS training organization. Timekeeping and Billing Manager The Timekeeping/Billing Manager is based in the Springfield, VA office and strives to ensure timely and accurate processing of all employee payroll and customer invoicing. SCIS has a team of geographically - based timekeeping specialists who support Site Supervisors and Account Managers in the submission, review and processing of all payroll and billing records. As requested, this manager works with customer representatives to research and resolve any billing issues and tracks timely payment of all outstanding invoices. Key Management Biographies Cypran Goodridge Program Manager Mr. Cypran Goodridge is the Program Manager at Securitas Critical infrastructure Services Inc. (SCIS), providing direct security services for a two state area with 12 Site supervisors and three receptionists as direct reports. Mr. Goodridge is a motivated. accomplished military veteran with nine years of experience in security, leadership, and personnel management. Mr. Goodridge joined Pinkerton Government Services, Inc. (now SCIS) in July of 2006. Prior to joining SCIS, Mr. Goodridge served in the United States Air Force for six years as a Space Systems Operator. Notable is the three Air Force Achievement Medals and five Airmen of the quarter awards he received for his Honorable service. Mr. Goodridge is an American Red Cross certified First-aid/CPR/AED instructor. Mr. Goodridge received a Bachelor's in Economics from the University of Colorado Denver. Exhibit B SECURITAS Marvin J. Burke District Director, Southwest U.S. Mr. Burke joined the SCIS team in April 2002 after retiring from the United States Army with 24 plus years of dedicated service. The diversity of military assignments allowed for growth and the attainment of knowledge in personnel management. training. and customer service along with the ability to manage tasks to completion. His tenure with SCIS began as a Security Officer. He served as the SCIS Account Manager for Lockheed Martin until 2006 when he was promoted to the Area coordinator. In 2008, he was assigned as the Branch Manager for Colorado until his current assignment as the District Director for the Southwest. During his military career he was awarded the Meritorious Service Medal and most notably, the Bronze Order of the De Fleury for leadership to the Corps of Engineer. While with SCIS he was recognized as the Branch Manager of the Year for the North Central Area (SCIS) in 2006 and again in 2012 for SCIS. Nicolas A. Re, CPP President, Aerospace & Defense Mr. Re is the President for SCIS' Aerospace/Defense business unit and is based in the Springfield, VA office. His knowledge and experience in customer service and defense industry security make him a valuable part of our management team. Nick joined SCIS in January 2000 through the acquisition of American Protective Services. He has over 20 years of experience in the security, law enforcement and defense industries including program development and operations management. Nick began his career with SCIS as Account Manager assigned with Alliant Techsystems in Minneapolis, MN where he built and managed a physical security team for multiple locations in the Twin Cities. He later served as Branch Manager in Fort Smith. Arkansas and subsequently in Fort Wayne, Indiana where he worked to develop existing business throughout the Midwest while building operational support and national infrastructure for defense industry clients. Prior to his current position. he was Area Vice President for the Northern United States. Nick is a graduate of the University of Minnesota and holds an MBA from the University of Phoenix. His professional affiliations include the NCMS. ASIS. and the National Defense Industrial Agency. He participates in a number of Industrial Security Awareness Councils in the country. Exhibit B SECURITAS DISTINCTION FROM COMPETITION Dedicated Infrastructure in Cleared Protective Services SCIS' dedication to supporting the Aerospace/Defense industry provides our client partners with a National Industrial Security Program (NISP) dedicated company committed and singularly focused to protecting the interests of the United States of America. With the formation of SCIS as an independently operated Proxy company in 1999. we assumed responsibility and consolidated numerous NISP programs. This mitigated any FOCI issues for our parent company. In the subsequent years. like many of our clients. SCIS evolved from a geographically organized NISP support organization to today's consolidated support center model. SCIS is the only company participating in this competitive process that has a dedicated infrastructure for providing cleared, protective services to DoD customers. This includes the program offices and district support centers depicted above. Our competitors use their commercial infrastructure to support generic. low -wage security operations in venues such as hotels. malls and neighborhoods. but then claim government "specialization" as an additional so-called "value". By contrast, SCIS Program & District offices do not support commercial guarding operations: we have a truly dedicated hiring, training and management approach for defense industry clientele. We have integrated the NISP into all aspects of our business model. This includes hiring, training., annual refreshers. NISP enhancements and client site requirements. Active clearances are maintained by over 80% of all SCIS personnel, from our CEO to our field personnel. Security Clearance Management Solutions In today's global business environment, companies are being forced to find more innovative cost savings solutions to their security concerns. The growing complexity of the National Industrial Security Program (NISP) combined with the increased pressures on operating budgets is creating an environment that makes it more difficult than ever to achieve a cost effective security solution using proprietary clerical support staff. In the past, most Aerospace & Defense companies have used a proprietary work force for clearance processing based on an expanded interpretation of paragraph 2-103.c of the National Industrial Security Program Operating Manual (DoD 5220.22-M). But many companies have come to the realization that this paragraph requires only the FSO to be a company employee and not the support clerical staff. SCIS offers an outsourcing security clearance management program that can reduce costs and provide a higher level of protection. SCIS' security management clearance program contains three strategic initiatives to show value in outsourcing this critical business function: • Focused and dedicated customer support • Seamless transition of the current program • Most importantly. recognition of the importance this functional area serves to the overall success of our customer Exhibit B SECURITAS Using these guiding initiatives. SCIS can institute a company -wide program without losing focus on the needs of the local facility: • Defense Security Service DSS) Vulnerability Assessment: Through SCIS' experience with many NISP contacts, we have developed processes to prepare for and execute the recently revised annual DSS vulnerability assessment. Initially we focus on the basics — to reduce or eliminate the opportunity for serious or administrative findings. This is done through a series of self inspections and documented procedures. We then work to refine or develop processes that are calibrated toward the thirteen NISP enhancement categories. These range from simple process changes (e.g. conducting a background check on an employee prior to submission of a periodic review) to a major project (e.g. improved annual training delivery). With these additions, we have experienced an increase in our overall assessments ratings. • Annual Training Requirements: NISP annual training topics have expanded over the years. and new training requirements have been mandated to the Defense Industry Base. (e.g. ITAR, EAR, Ethics, FOCI Like our customers, SCIS' employees are located in many diverse locations. This makes employee training participation and continuity a challenge. SCIS has placed all training in an online format to increase participation and ease implementation when events occur that shape the training curriculum requirements. This enhancement allows SCIS to train at both the site and the company level and to accommodate off -cycle training topics and site specific requests. • Clearance Processing/Visit Request Consolidation: Many large DIB companies have consolidated the clearance processing and visit request functions at a central location. SCIS has done the same for its internal business operations. This has provided consistency of service delivery and a major cost savings. This consolidated office is designated as the SCIS NISP Help Desk and case management office for strategic or difficult clearance requests. • Secure Web Fingerprint Transmission ;SWFT): After December 31, 2013, background investigations for cleared contractors must now include electronically captured fingerprints, and the fingerprints must be submitted through SWFT. SCIS has partnered with a vendor that provides the flexibility of a diversely located workforce along with flexibility in pricing according to usage. The system allows for centralized control and supports additional fingerprint needs (i.e. printing hard copies. state licensing and SEC registration). SCIS continues to identify shared locations (e.g. US Military MEPS locations. police stations) that could assist in meeting this requirement in a cost effective manner. • Current Automated Safeguarding Systems: Outsourcing allows companies to review their current safeguarding systems and use this opportunity to change or upgrade their legacy systems supporting the NISP. SCIS has many servicing and pricing options to offer customers during the transition. Defense Security Service (DSS) Security Ratings Award SCIS consistently has been awarded exceptional ratings from the Defense Security Service (DSS) including twelve (12) consecutive Superior ratings. This level of recognition has not been easy to Exhibit B a S1 SECURITAS obtain and maintain given the increased emphasis on meeting NISP requirements. Currently. all SCIS CAGE codes currently hold a Superior rating from their annual vulnerability assessment by the U.S. Defense Security Service. Fewer than four percent of the facilities DSS oversees receive a superior ratin g. Securitas Critical Infrastructures Services. Inc. received the coveted James S. Cogswell Outstanding Industrial Security Achievement Award for 2014, The award presentation took place at the annual NCMS training seminar in National Harbor, MD on June 17, 2014. The Defense Security Service presented the Cogswell Award to only 40 of 13.300 defense contractors that are subject to recurring assessment of their performance. "Securitas Critical Infrastructure Services is proud to accept this important award. We believe that this award validates the results of our stringent company standards for training, management and execution of security programs, " said Kevin Sandkuhler, Chief Executive Officer. SCIS also participates in client's self -audits and assists in the preparation of our personnel prior to announced DSS assessments. Many of our clients have recognized SCIS personnel for their assistance in DSS assessments that have resulted in Commendable and Superior ratings. In addition, our personnel have been directly involved in helping our clients achieve the James S. Cogswell Award from DSS. Recruiting and Retaining Talented Employees SCIS HR leaders have developed hiring processes that allow their teams to be more efficient and productive. SCIS has developed a more strategic approach to recruitment and retention in order to better serve our Defense and Aerospace clients. Our approach not only retains the best employees. but also sets us apart by attracting the best candidates to start with. SCIS HR leaders realize that recruiting and retention are separate issues that require specific business processes. Because SCIS exclusively operates in the cleared environment, we are guided by three recruitment efforts: • Centralization of HR efforts — Brings together a central team of HR experts who can support local HR district offices • Specialization — SCIS has developed specialized practices which allow innovation around key functions like workforce planning, hiring process management and business analysis • Focused Recruiting — Our HR staff can spend more time on activities focused on identifying successfully professionals who are more likely to offer high value to SCIS and their clients These three efforts are the driving force on having an infrastructure that allows efficient teaming, process management and collaboration. Turnover is a serious business problem in any industry. SCIS has created a number of strategic, process -based retention programs that combine measurement. training, compensation and collaboration. SCIS HR leaders are constantly reviewing data and input from our employees on ways to improve our programs. Moreover, the quantitative nature of this data helps ground subsequent discussions between employees and managers which consequently help defuse tension and produce actionable results. Continual tracking of these attitudinal metrics. along with data on business Exhibit B SECURITAS results. helps employees understand that their satisfaction is valued; this in itself can lead to higher retention. In addition, SCIS promotes career advancement opportunities throughout the organization as a means to encourage continued engagement and commitment from talented employees. Management Responsiveness Our ability to effectively communicate with our client's security representatives in problem solving specific security -related concerns throughout the various sectors is comprehensive and noteworthy. Our focused management model has proven successful in identifying local operational concerns and providing a cost reduction problem solving methodology to reduce exposure within the contract. Our demonstrated capability of managing large multi -site national contracts is a differentiator of SCIS from our competition. This is evidenced by the fact that we have national and regional contracts with many of the top ten (10) Aerospace/Defense Companies in the United States. Over seventy percent of our company revenue is generated through the support of large national contracts. Memberships & Accreditations We are actively involved in the National Classification Management Society (NCMS) serving as a corporate member and the primary sponsor to the NCMS Annual Seminars. SCIS managers have founded local chapters. and SCIS executives hold leadership positions within several local chapters. SCIS encourages and sponsors Industrial Security Professional (ISP) certification for our personnel. SCIS is also active in the Aerospace Industries Association (AIA). We were the first security company to be selected for regular membership at the same level as the OEM Prime Contractors. SCIS leadership personnel serve on the AIA Board of Governors and the Board of Managers for the AIA Supplier Management Council. Our senior leadership participates in the AIA Security Committee to discuss the latest trends and issues concerning the industry and NISP compliance. Our local management participates in the local AIA chapter meetings on a regular basis. We also actively participate in the National Association of Security Companies (NASCO) and the Overseas Security Advisory Council (OSAC) which was created in 1985 under the Federal Advisory Committee Act to promote security cooperation between American private sector interests worldwide and the U.S. Department of State. Exhibit B OUR PEOPLE SECURITAS SCIS recognizes that the current incumbent personnel at Weld County Department of Human Services are integral to the transition and operational continuity. Based on Weld County Department of Human Services's recommendation, SCIS will consider all qualified candidates for these critical positions and will work closely with Weld County Department of Human Services's Security Management representatives in selecting the best candidates for these positions. We also will use our state of the art selection. screening and hiring process to meet Weld County Department of Human Services's hiring requirements. Recruitment and Screening Process SCIS' keys to success for maintaining a full complement of skilled and motivated Security Officers at Weld County Department of Human Services is simply defined and encompasses the following: • Finding & hiring the best people for the job • Providing "living" wages & attractive benefits • Providing a variety of quality training programs • Identifying top performers through quantifiable measurements & customer feedback • Recognizing, rewarding & retaining the best of the best • Retaining highly qualified Weld County Department of Human Services trained Security Officers to meet continued service requirements To achieve staffing success. SCIS carries out comprehensive processes that ensure Weld County Department of Human Services is staffed with the trained and experienced Security Officers it requires. Recruiting Sources SCIS has an on -going recruiting program designed to attract the most qualified candidates. We actively recruit well -qualified candidates to our company throughout the year. We utilize multiple resources including, but not limited to: Monster.com, Military.com. HireVets.com, local papers and government employment agencies. SCIS has many reserved job postings on Monster.com which are branded to attract candidate response. SCIS also utilizes the Career Ad Network (CAN) from Monster.com. CAN is program that strategically places our openings as on-line ads throughout the Monster network of thousands of partner websites. Ads are seen by targeted job seekers who match our criteria. The Career Ad Network has dramatically increased our number of qualified applicants. SCIS actively recruits for Military veterans. To assist in this process, we recruit on both Military.com and HireVets.com. SCIS currently has a full-time portal on Military.com which provides veterans with information on SCIS as well as providing links to our current job openings. Exhibit B SECURITAS Selection Process of Security Officers SCIS uses a Hiring Management System (HMS) from Kronos® to automate several of the key steps in the employment process. HMS is fully integrated with our 3rd party vendor for background; drug and VVOTC tax credit screening. This solution enables SCIS to quickly complete a comprehensive due diligence before a hire is made. HMS includes: • An on-line employment application • A custom on-line assessment, SEAT (Securitas Employment Assessment Tool) • An applicant tracking tool for our HR staff to manage the hiring process The HMS system is fully integrated within our Human Resources Information System to reduce the time and effort it takes to process new hires, as seen in our: • Increased applicant flow • Reduced time to hire • Better utilization of program office staff • Improved screening & hiring tools • Complete compliance with company policies & procedures • Complete compliance with federal. state & local regulations Only after candidates have passed our online application and screening process do SCIS recruiters evaluate applicants prior to interviewing them. Better Hiring Through Actionable Statistics The HMS system provides actionable hiring statistics that enable SCIS to improve the recruiting and hiring process. The system also eliminates applicants who have been flagged as not eligible for re -hire as well as those who are disqualified during the pre-screen portion. Metrics tracked online include: • Applications that Passed Pre -Screen • Incomplete Applications • Applications from Previously Applied Applicants • Applications not Eligible for Re -hire • Applications Disqualified by Pre -Screen • Total Inquiries Exhibit B Competitive Wages in Recruiting & Hiring Hiring the best available talent requires paying wages and benefits that are attractive and competitive. To ensure SCIS' wages are competitive, we compare them to those paid in the appropriate U.S. metropolitan areas. Data is drawn from wage surveys developed by the Economic Research Institute. SECURITAS ECONOMIC RESEARCH INSTIT1''11 Hiring Process The SCIS selection process that will be used at Weld County Department of Human Services will comprise of the following key activity steps: 1. SCIS Hiring Minimum Standards 2. Job Application Documentation a. Pre -employment Profile (SEAT) b. Retention Assessment 3. Initial Interview 4. Drug Screening a. Drug Free Workplace Policy b. Drug Screening Program Management 5. Background Verification 6. Clearance Processing (if applicable) 7. Assignment/Scheduling Meeting 8. Site Interview 1. SCIS Hiring Minimum Standards SCIS shall provide security personnel required to perform services in a manner that safeguards all employees and clients while ensuring a safe and secure environment at Weld County Department of Human Services. SCIS shall ensure that all Security Officers while assigned to the Weld County Department of Human Services account meet and comply with all standards and with all Federal, State and Local requirements prior to the start date of the contract. SCIS Security Officers will meet the following hiring personnel requirements: • At least 21 years of age • Must be a U.S. Citizen • Minimum one (1) year experience as a uniformed security officer • Knowledge of security operations & procedures • Have. and/or be able to obtain and maintain, a U.S. Government security clearance • Able to qualify for and obtain a state Security Officer license. where applicable • Security, military or criminal justice -related training or experience to meet all necessary requirements Exhibit B 000 SECURITAS • Have, or be able to obtain. a valid CPR/First Aid/AED certification • Ability to deal courteously, tactfully & effectively with others, both in person & on the telephone • Ability to maintain professional composure when dealing with unusual circumstances • Ability to be an effective team member • Ability to speak, read and write English effectively • Willingness to participate in the Company's pre -employment screening process. including a background investigation and drug screen • Excellent verbal & communication skills • Ability to provide high quality customer service • Professional appearance and demeanor • A reliable means of transportation • Possess a valid driver's license • A high school or G.E.D. diploma • Basic computer skills 2. Job Application Documentation This first step obtains basic employment and background information. creating the foundation for a hiring decision by pre-screening applicants. Completed forms include: • Application for employment • Verification of previous employment • Pre -employment Profile (SEAT) to measure attitudes towards honesty & counter -productive work behavior 2(a) Pre -Employment Profile — SEAT All SCIS Security applicants must successfully complete the Securitas Employment Assessment Tool (SEAT) as part of the application process. The Securitas Employment Assessment Tool (SEAT) is a tool used as part of SCIS' pre-screening process. The tool was created specifically for SCIS and is comprised of custom content questions designed to assess an applicant's ability and readiness to perform the functions of a Security Officer for SCIS. The questions were developed by SCIS subject matter experts based on the knowledge, skills, abilities and personal characteristics that a security officer must possess on the first day of the job. The SEAT is administered as part of the online application process. The questions describe real life situations that Security Officers will encounter on the job. Each applicant receives a numerical score based on the number of questions answered correctly. Based on validated testing with actual SCIS applicants, scores are rated as green, yellow or red. The applicant's responses to the questions are forwarded directly to a third party administrator, Deploy, and the results are automatically processed and returned to the program through a Hiring Management Console (HMC). The SEAT also provides Exhibit B SECIJRITAS a score which rates the retention potential for each candidate. This allows up to focus on candidates with the best prospect for long-term employment. 2(b) Retention Assessment Candidates complete questions which are designed to predict the probability of their continued employment on the contract. Once applicants have completed their application and assessments on HMS. the applications are provided to the local hiring office based upon the rating on the assessments. The above assessments are designed to weed out the unqualified candidates at the application process. SCIS averages 25 applications for each applicant hired. The chart shows the 2013 statistics for our applications. 3. Initial Interview • «..t... ..r-4 ifereellar The first pre -employment interview is conducted to identify each applicant's skills, work style.. personality. career interests and suitability for the position. 4. Drug Screening and Drug Free Workplace Policy All offers of employment are conditional upon the applicant successfully passing a drug screening. Based upon the customer contract, applicants are screened utilizing a drug testing conducted at a SAMHSA certified laboratory (5 or 10 panel). SCIS mandates a drug free workplace — a fact that is widely published and communicated throughout our organization. The application includes a statement that the applicant will be drug tested. A copy of the SCIS Drug Free Workplace Policy is available upon request. We partner with Pinkerton Global Screening Solutions (PGSS) which provides third party administration of our drug screening programs. Pinkerton Global Screening Solutions assists SCIS through: • Collection/test site identification, legal compliance & management services • Implementation/selection of random drug testing participants & coordination with SCIS and clients in accordance with state law • Data management, records retention. education & training services • Quality control services & performance monitoring • After hours post-injury/accident drug & alcohol testing services Exhibit B SECURITAS 5. Background Verification SCIS utilizes PGSS to conduct pre -employment background verifications that meet or exceed Security Officer licensing requirements. Our required background verification includes the following: • Military service - (DD 214) - nature of separation • Criminal records check of both misdemeanors and felonies for a seven year residence history (or as required by state statutes) • Credit check (when required for legitimate business reasons by our clients) • E-Verify/I-9 Employment eligibility verification • Social Security number trace • Residence check — past 7 years • Department of Motor Vehicles driver's license search for all driving positions • Former employment verification - past 7 years • Personal reference checks • Higher education degree verification including professional certification and licenses SCIS also has the ability to perform ITAR/EAR Access Eligibility and Specially Designated Nationals (SDN) and Block Persons List background verifications. SCIS will maintain a complete and current personnel file including pre -employment investigations. drug screenings. and training records. These files shall be made available to Weld County Department of Human Services in the event of a supplier audit or at the request of Weld County Department of Human Services Security Management. 6. Clearance Processing (If Applicable) NISPOM compliance is a SCIS core competency. SCIS has a wide range of clearances and programs across the NISP requirements. We have personnel at the Secret. TS/SCI level as well as SAP/SAR and COMSEC qualified individuals to support our client's programs. SCIS has been selected by several clients to provide cleared personnel in remote, international locations to support government requirements. SCIS utilizes technology to monitor the clearance process internally and to electronically manage our data. All of our processes are automated. We continually review our internal processes to find efficiencies and adjust to the ever-changing landscape of the clearance environment. SCIS has been able to meet the needs of our clients as it pertains to their personnel security departments. We also fill vital administrative and Assistant FSO positions for several clients to reduce their overhead costs while ensuring NISP compliance. Our extensive experience with facility clearances ensures the clearance process is well managed, efficient and fully compliant. SCIS Security Clearance Staff manages the clearance process which frees management representatives from additional concerns. such as: Exhibit B SECURITAS • Clearance process included in our hiring process • SCIS office manages & tracks the entire clearance process • e-QIP & JPAS validated • e-QIP electronically processed for upload to DSS (birth certificate & fingerprint cards sent via mail for filing) • Clearance notification from DSS sent to SCIS office • Interim Secret clearance typically received within 2-3 days 7. Assignment/Scheduling Meeting The final administrative processing and documentation is completed during the Assignment/Scheduling meeting to include: • Pre -assignment screening • 16 hours pre -assignment training & up to 24 hour OJT training scheduled • Uniforms & equipment issued • Specific issues & performance expectations of Weld County Department of Human Services discussed 8. Site Interview We will notify Weld County Department of Human Services Security Management representatives when a tentative assignment of our new security personnel is made. Based on your desire for a careful selection of security personnel. we will schedule a final site interview with your designated representative, if requested. A copy of the individual's employment application will be provided to Weld County Department of Human Services Security Management representatives prior to assignment. Safety Although many security companies claim that safety is their number one priority, at SCIS. we live this value every day. It is the policy of SCIS to provide a safe work place for its employees. offer safety training to assist them, provide tools for reporting and require that they employ safe work habits. To support our current Safety Programs. SCIS employs a Safety & Human Performance Manager. Some of this manager's responsibilities include: • Conducting safety walk downs at each of our client locations. • Develops safety and human performance training programs for SCIS employees. • Assists Site Managers with employee injury management processes. including OSHA classification and return to work for every incident. Exhibit B SECURITAS • Collects Safety and HUP operating experience and shares the results on a weekly basis with all of our Site Managers. • Provides visits. field observations and support (along with other Senior Staff Members) for graded Force on Force exercises. • Develops and distributes a weekly Internal/External OE (includes safety and human performance) communication that is emailed to all SCIS Site Managers. management staff and clients. As a result of our increased focus and our investment of time, resources and money into our safety program, SCIS has become a leader within the contract security market. Exhibit B SECURITAS EMPLOYMENT STANDARDS Standards of Conduct Code of Business Ethics & Conduct The success of any business depends in part on the honesty and integrity of its employees. Compliance with SCIS Code of Business Ethics and Conduct Policy is mandatory. SOS is committed to preventing and detecting criminal and/or unethical conduct within our organization. The goal is to comply with applicable laws and to promote and maintain our reputation for integrity and honesty. SCIS' expectations and policies closely align with Weld County Department of Human Services's Code of Conduct for Service Providers. Weld County Department of Human Services can be certain that all of these standards will be enforced for strict adherence. A copy of SCIS Code of Business Ethics and Conduct policy is available upon request. Code of Uniforms & Appearance In the security business. appearance is a reflection of your professionalism. The public responds positively to an authoritative presence. Therefore, in order to provide the best possible service for our clients, we must present ourselves in a manner that displays professionalism and commands respect. Acceptable personal appearance and personal hygiene are ongoing requirements of employment. Radical departures from conventional personal grooming and hygiene standards are not permitted. A copy of SCIS Code of Uniforms and Appearance policy is available upon request. Violence in the Workplace SCIS recognizes that violence in the workplace is a growing nationwide problem. The safety and security of our employees is of paramount importance to all of us. Acts or threats of physical violence, including intimidation, harassment and/or coercion that involve or affect the Company or occur on Company or client property will not be tolerated. This prohibition against threats and violence applies to all persons involved in Company operations including. but not limited to. SCIS personnel, contract workers. temporary employees and anyone else on Company or client property. Violations of this policy by any individual will lead to disciplinary action up to and including termination and/or legal action as appropriate. A copy of SCIS Prevention of Workplace Violence policy is available upon request. Drug & Alcohol Abuse Today. millions of Americans struggle with substance abuse -related issues. both at home as well as in the workplace. SCIS values its employees and customers and recognizes the adverse effects that substance abuse including the use of illegal drugs. the abuse of alcohol and misuse of prescription drugs and over-the-counter medications can have on the work environment. Employees who use drugs and abuse alcohol are less productive, less reliable and pose a direct threat to the safety and well-being of others. SCIS has adopted a drug -free workplace policy to ensure that our business is functioning safely, efficiently and cost-effectively. SCIS will require all employees and job applicants to participate in, Exhibit B SECURITAS consent to and comply with the terms of this policy as a condition of employment and continued employment. For those who fail to cooperate fully with the terms and conditions of this policy, the company will take appropriate measures to address the situation promptly and directly. SCIS will conduct drug and alcohol testing when required to do so by state or federal regulations such as the U.S. Department of Transportation's drug and alcohol testing requirements. All employees in safety - sensitive positions may be subject to random. unannounced drug and alcohol testing, in accordance with applicable state and/or federal law. All employees subject to random testing will have an equal probability of being neutrally selected for such testing. SCIS does not have the right to waive the selection of any employee who has been randomly chosen. SCIS Disciplinary Guidelines SCIS provides clear direction and standards for employee behavior and performance. Every Security Officer is provided a Security Officer Handbook and is expected to carry it with them at all times while on duty. Employees who do not meet the standards of company and customer policy will be issued corrective action as appropriate to the violation. Employees are not compensated for any work time missed because of failure to comply with policy. Neglect of Duties and Disorderly Conduct are not tolerated by SCIS and will result in disciplinary actions or termination. We view discipline as training. which makes punishment unnecessary. This philosophy includes three principle elements: competency, attitude and integrity. These elements, when considered in the selection of all Security Officers and worked in combination with good leadership and management to accomplish SCIS and [CLIENT] objectives. will greatly reduce the necessity of punishment. • Competency — SCIS maintains high standards of employee competency through a variety of actions. We subject every applicant to a rigorous evaluation and personal examination as well as a thorough background investigation that includes verification of experience and education. While on the job, all employees are effectively trained and led by competent supervisors who mentor them • Attitude - A positive attitude is a primary method of projecting a favorable image. Since a favorable image is an asset to successful job performance. we encourage a positive attitude in all our employees. We do this by assisting employees in understanding their duties and responsibilities through training and supervision. by providing opportunities for advancement and by rewarding our employees through benefit and recognition programs • Integrity - Integrity is taught and practiced throughout SCIS' operations. We do not tolerate less than complete honesty and strong moral principles in our employees By training and empowering our Site Supervisors and Captains in corrective action. in coaching and counseling, and in motivation techniques, our employee turnover is among the lowest in the industry. We believe that by empowering our managers. both organizations benefit. Employees are expected to meet all work standards and conduct themselves appropriately. Any non-compliance with these standards must be corrected: therefore. managers have a responsibility to provide employees with a written notice of deficiencies and an opportunity to improve. Exhibit B SECURITAS A basic principle underlying most disciplinary procedures is that management must have reasonable cause to impose the discipline and must understand that the disciplinary measures are a means toward achieving a desired behavior from the employee: • The employee should be adequately warned of expected behavior • Management should conduct an investigation before administering discipline. The investigation should be fair and objective and should give employees an opportunity to respond to misconduct charges • The discipline should be enforced uniformly on all employees without discrimination. You should give the same penalty to other employees in similar circumstances • The discipline should be reasonably related to the seriousness of the offense. taking into account the employee's past history, performance record and perhaps length of service Unlawful Actions SCIS is concerned for the welfare of its employees, the quality of work environment and the Company's reputation as an honest and respected business competitor. Therefore. all SCIS employees have access to the SCIS Hotline confidential reporting system. The Hotline permits employees to advise SCIS, in a confidential manner. of those situations which may adversely impact the Company, its Clients or its employees. Employees may contact a SCIS Hotline Communication Specialist 24 hours a day, 7 days a week. Exhibit B BENEFITS & INCENTIVE PROGRAMS SECURITAS SCIS offers healthcare benefits and incentive programs to its Security Officers that are unmatched in the security services industry. The benefits and incentives offered by SCIS to all eligible employees are included in this section of the proposal. If requested. SOS can develop a separate benefits compensation package to accommodate incumbent personnel. We can grandfather in existing vacation time and accrual rates. Healthcare Benefits Comprehensive Medical Plans SCIS offers a variety of comprehensive medical plans through payroll deduction and/or client contribution. Our self -insured Point of Service plans, EPO's and HMO's are administered by Aetna. and in most cases they exceed the security industry standard. We also provide access to many regional HMO's. Aetna Dental Plans SCIS offers a choice of two different dental plans through Aetna. Both the PPO and the DMO dental plan provide excellent coverage and are available to all SCIS employees through payroll deduction and/or client contribution. Vision Care All of our Security Officers and their families are eligible for a full service vision program offering flat co - pays for eye exams, frames. lenses and contact lenses, as well as a variety of other vision related services. Plan participants have access to over 22,000 providers nationwide. This program is available to employees through payroll deduction and/or client contribution. 401(k) Savings Plan All Security Officers may enroll in our 401(k) retirement savings plan. The plan is designed to permit savings on a tax -deferred basis. Security Officers may defer 1% to 25% of eligible earnings up to IRS limits. through convenient payroll deduction. SOS provides a ten percent (10%) matching contribution on the first three percent (3%) of plan compensation to all Security Officers enrolled in the 401(k) plan (except those governed by special plan provisions). Security Officers are eligible to enroll in the Plan after they have completed a minimum of 6 months of service and are at least 18 years of age. If they are employed under a collective bargaining agreement, they are not eligible to participate in the Plan unless it was negotiated into your current contract. The term "vesting" refers to the portion of the account that the Security Officer owns. Security Officers always are vested 100% in all of their contributions, their rollover contributions and the earnings on these amounts. Employer matching contributions are subject to 3 -year "cliff" vesting. Security Officers will be 100% vested after 3 years of employment. Exhibit B SECURITAS Life & Accident Insurance The cost of this insurance is fully paid by SCIS and is provided to all full time (working over 30 hours a week) Security Officers, effective the first of the month following 90 days of employment. The life insurance benefit is $5.000. and in the event of accidental death. this amount is $10,000. Additional amounts may be provided through client contract. Voluntary Supplemental Life Insurance All full-time Security Officers are eligible to purchase up to an additional $25,000 in life insurance coverage for themselves and their families through payroll deduction. Spouses may purchase up to 50% of the face amount of the coverage elected by the Security Officer. Employee Assistance Program The EAP program has been instrumental in providing guidance, direction and support services to those employees who seek help. EAP programs assist in early identification of problems and in preventing minor problems from escalating to major issues. The program is offered at no cost to all SCIS employees, full and part-time, after 90 days of employment. The service is administered by MHN. and it can be accessed 24 hours a day, 7 days a week either by going online or by calling a toll -free telephone number. Eligible employees and family members are entitled to up to 3 counseling sessions per incident, per benefit period. They have unlimited online access to EAP information and tools for a wide range of issues including the following: marital. relationship & family problems, stress & anxiety, grief & loss, financial issues, alcohol & drug dependency, depression and child & elder care assistance. Payroll Choices SCIS provides employees with the option to receive their pay through either Direct Deposit or a secure Visa Payroll Card/Pre-Check. Both of these convenient. time saving benefits are available to all SOS employees. Vacation Pay The SCIS basic policy states that full-time Security Officers are eligible to accrue vacation pay once he or she has completed a Year of Service with the Company. A Security Officer who has not completed a Year of Service is not eligible to earn or receive vacation pay. A Security Officer employed on a part-time basis is not eligible to accrue vacation pay unless expressly provided in the applicable client contract under which he or she is employed. Vacation pay accrues on a Covered Employee's Anniversary Date (hire date) based on the number of hours for which he or she was paid during the previous 12 -month period. Exhibit B 'as SECURITAS Based on the Covered Employee's Years of Service, the maximum number of vacation hours he or she can earn is determined using the following table: • 1 week (40 hours) - after 1 year • 2 weeks (80 hours) - after 5 years • 3 weeks (120 hours) - after 10 years Holiday Pay Our Security Officers receive premium wages for all work performed on specified holidays as determined by the client contract. The minimum SCIS-recognized holidays observed are the following: • New Years' Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day • Christmas Day SCIS can recognize additional holidays if requested. Sons & Daughters Scholarship Program SCIS has established a scholarship program to help finance higher education for the children of its Security Officers. Children of SCIS Security Officers can receive a $1,500 award that may be used for undergraduate study. Awards are given without regard to race, color, creed. religion, sex, disability or national origin. Up to ten awards are given annually. Recognition & Incentive Programs SCIS has industry leading recognition and incentive programs that allow us to maintain low turnover and high retention of our employees. We constantly are reviewing retention data and input from our employees on ways to improve our programs. SCIS research into our companywide retention shows that our employee turnover rate is among the lowest in the industry at fewer than 35% nationally. As part of our retention strategy, SCIS will initiate the following retention incentives for security personnel at Weld County Department of Human Services: Service Awards 1. One year recognition certificate. 2. SCIS pins at one, three. five, ten, fifteen. twenty years and so on. Exhibit B tab SECURITAS Excellence in Service In addition to the programs listed above, all security personnel at Weld County Department of Human Services can participate in the SCIS Excellence in Service program. This program is driven in large part by the SCIS quarterly magazine of the same name. which: • Highlights valuable information about an employee's experiences & accomplishments • Focuses on select training topics for supervisors to discuss with officers • Features real SCIS officers & events emphasizing training and/or customer service To reinforce knowledge and proper procedures. qualified security personnel who correctly answer questions about the quarterly topics are eligible to participate in quarterly drawings for cash and prizes. SCIS Idea Program SCIS security personnel at Weld County Department of Human Services will be encouraged to utilize mySClSidea@SCISusa.com.This program provides security personnel an opportunity to recommend ways to improve our service at Weld County Department of Human Services. to share best practices as well as to recommend cost savings ideas. Employee Survey Through periodic surveys, SCIS security personnel provide input on how we can improve their work environment. We seek information to develop new programs and ways to improve employee morale and ultimately their effectiveness at Weld County Department of Human Services. Suggestions received from the survey are reviewed and implemented wherever and whenever feasible. SCIS incentivizes site management and supervisors at Weld County Department of Human Services through a combination of performance compensation, career advancement and advanced training. Description Performance Recognition Supervisors are eligible for performance recognition as nominated by their site and Program Managers. Nominations are based on performance data from the SCIS Performance Management Program. Career Advancement Site managers & supervisors have individual succession training plans that provide a competency -based path to promotions and pay raises. kn- Advanced Training Succession training plans include a SCIS tuition contribution program. On a selective basis SCIS pays for professional security certification in the CPP designation from ASIS International. Exhibit B SECURITAS UNIFORMS Ft EQUIPMENT In the security business, appearance and conduct are reflections of professionalism. The public responds positively to an authoritative presence. Therefore, in order to provide the best possible service for our clients, we must present ourselves in a manner that displays professionalism and commands respect. Acceptable personal appearance and personal hygiene is an ongoing requirement of employment. Radical departures from conventional personal grooming and hygiene standards are not permitted. SCIS is able to provide a number of uniform styles for our Security Officers. SCIS will provide uniforms and employee identification at no cost to our employees. Listed below are just a couple of choices for uniform selection. This includes safety equipment needed for conducting security patrol checks. inspections and other life safety duties. Prior to purchase. we'll review a uniform recommendation with your management representative for final approval. Armed Patrol Officers SCIS Uniform Style Hard -Line Uniform Police -style Items Issued • Coat / Parka (1) • Pants (3) • Shirts (winter and summer. 5) • Shield (1) • Tie (winter) (1) • Hat (baseball cap) (1) • Duty equipment Exhibit B Armed Patrol Officers BDU Style SECURITAS Battle Dress Uniform Military style Items Issued • Coat / Parka (1) • Trousers (3) • Shirts (winter and summer, 5) • Cloth Shield (1) • Duty equipment Exhibit B SECURITAS TRAINING Our commitment to provide the best government regulated. trained Security Officers is the driving force behind our extensive training program. SCIS invests over 130,000 training hours annually because "our people make a difference" in the quality of service we provide to our clients. In today's world. well -trained security is the best hope for first response. and it is our mission to provide the best — the best people with the best training methodology and programs. Continually educating ourselves and encouraging individuals to reach their full potential are important parts of our quality improvement (OI) vision. SCIS believes that a learning organization, coupled with a responsive, knowledgeable workforce able to adapt to change, is essential to serving customers effectively and to improving work processes and performance. The objectives of training and development are 1) instruction in quality improvement philosophy and tools: 2) job -specific and/or leader -directed training for staff to meet current or upcoming departmental or divisional needs: and 3) employee initiated work related personal and professional development. SCIS will create a training and certification program designed to meet the needs and training requirements of Weld County Department of Human Services. Training and certification will be grouped into three phases: (1) Pre -assignment, (2) Initial On -The -Job training. (3) On -Going and Refresher training. SCIS Security Officers serving Weld County Department of Human Services will receive a significant portion of their training via the SCIS Online Academy. Our proprietary online security training uses advanced technology and sophisticated courseware design to create the finest e -learning program in the security industry. SCIS will maintain written records documenting that security officers have completed all training subjects with competency. Training documentation will be accessible to Weld County Department of Human Services Security Management. Training data and reports are automatically linked to the SCIS Online Academy. The SCIS Training program will provide Security Officers specific training to support NISPOM. ITAR, FOCI, DSS and other Government security requirements. SCIS has a robust selection of Training Programs designed specifically with our clients in mind. We reinforce and update what is taught, keeping our security personnel and our clients up to date with current information, techniques and technology in an ever-changing world filled with uncertainty. We have over a dozen innovative and state-of-the-art training programs for our security personnel assigned to protect employees, visitors and critical assets. SCIS Required Pre -Assignment Training: • SCIS Orientation Training • Five Star Security Officer Training (First Star) • Initial National Industrial Security Program (NISP) Briefing • SCIS Insider Threat Training • Foreign Ownership. Control or Influence (FOCI) Refresher Training • International Traffic in Arms Regulations (ITAR) Training • Terrorism Threat Awareness and Weapons of Mass Destruction Training (SAFETY ACT) Exhibit B SECURITAS • SCIS Code of Business Ethics Training • Customer Service Essentials Training • First Aid/CPR & AED Training (as required) • Bloodborne Pathogen Training • Hazardous Materials Globally Harmonized System (GHS)Training Securitas Online Training Academy The Securitas Academy, backed by Success Factors, helps reinforce SCIS' position as the leader in providing excellent security services. Training is a key component in the proven SCIS security solution, and the Securitas Online Academy is the tool that makes it work. As a fully integrated. enterprise -wide learning management system, the Securitas Online Academy is designed to support our training and development needs companywide from Security Officers to all levels of SCIS management. The Online Academy is the one -stop platform for achieving the following goals: tracking all training resources: assigning and approving learning activities including courses, OJT, exams and documents such as post orders; scheduling instructor -led and Web -based classes; and launching online learning. Online learning that is completed through our state-of-the-art Learning Management System is automatically listed as completed and entered into the user's Learning History. The system then sends a notification e-mail to the user's supervisor informing him that the learning item has been completed. Items that have not been completed by the assigned due date. show up as an "alert of overdue training" on the user's login page. The system subsequently and automatically then would send reminder e -mails to the individual user and also would send weekly notifications of overdue learning items to the user's supervisor. SOS Online Academy Benefits & Features Benefits • Training when & where it's needed.. with 24/7 learning access • Compliant to current industry standards • Officers current in homeland security training • Consistency across locations • Lower training costs • More training opportunities Features • Custom & off -the -shelf courseware • Facilitates course assignments • Tracking & monitoring student progress • Standard & custom training reports • Testing & scoring • Career development • Course feedback to continually improve course material Exhibit B .mot' SECURITAS SCIS-Developed Security Courseware SCIS full-time professional e -learning developers apply principles of human performance improvement and adult learning theory to create our industry -leading courseware. E -courses offer: • Highly interactive simulations • Engaging & informative graphics • Self -paced learning • Instant feedback & coaching • Real-time performance assessment Certification Compliance and Reporting SCIS takes a multi -tiered approach to Certification Compliance and Reporting. Traditional hard copy training records on all employees are maintained at the client site and at the local servicing program office. Electronic records are maintained in our Learning Management System (LMS) enabling us to run varied custom reports at any time. These records will be an auditable item during internal SCIS site/program inspections. SCIS Required Training Courses Five Star Security Officer Training SCIS personnel are trained beyond the minimum requirements for the site, state or special areas. Using a blended learning approach and the most current instructional technologies. such as the SCIS Online Academy, we ensure full contract training compliance and highly skilled workers. Our Five Star Security Officer Training Program is the basis for all SCIS pre -assignment and ongoing training. The training modules begin with orientation and continue with self -paced progressive subjects. 1st Star of SCIS' Five Star Officer Training Prior to being assigned to the Weld County Department of Human Services site, all SCIS personnel attend First Star Orientation Training. This training certifies in writing that all Security Officers have received the orientation and the on -site training programs as specified within your security training requirements. Exhibit B SECURITAS SCIS Orientation and 1st Star Training (in addition to state requirements) • Intro to SCIS • Security Officer Handbook • Discrimination & Harassment • Professional Image • Legal Aspects • Use of Force • Post Orders • Theft Prevention • Communication • Report Writing. Obligations & Requirements • Physical Security (Patrol) • Key Control • Technology • Information Security • Emergency Response • Bomb Threats • Intro to Terrorism • Assessing Safety Risk • Personal Protection • Safe Housekeeping • Fire Prevention. Emergencies & Equipment • NISPOM • Threat Awareness • Defensive Security • Security Classification System • Blood -borne Pathogen • Hazard Communication Training (meets 29 CFR 1910) National Industrial Security Program (NISP) Refresher Training SCIS employees receive initial new hire and annual training in accordance with the National Industrial Security Program Operations Manual (NISPOM). Chapter 3, Security Training and Briefing. This Security Briefing is provided to employees of SCIS who have been granted a personal security clearance (PSC). The information is provided as a guideline to their duties and responsibilities when working at a cleared facility as set forth in accordance with the National Industrial Security Operations Manual (NISPOM). This curriculum includes core security topics covered in the NISPOM. in DoD 5220.22-M. in the Nondisclosure Agreement (SF -312). in the Threat Awareness Briefing and in the Defensive Security Briefing. This curriculum identifies classified materials, reporting obligations and requirements; and it demonstrates security procedures, as well as duties and responsibilities in accordance with the SCIS Security Officer & Field Services Handbook and with the NISPOM Operating Manual and DoD 5220.22-M. It also explains the Proxy agreement. Exhibit B SECURITAS SCIS Insider Threat Program SCIS has developed this Insider Threat Program to educate our employees and mitigate the threat. An insider threat is anyone with authorized access to the information or things an organization values most, and who uses that access (either wittingly or unwittingly) to inflict harm to the organization or national security. Foreign Ownership, Control or Influence (FOCI) & ITAR Training SCIS is considered to be under FOCI restrictions because of its foreign ownership, and SCIS is required to negate or mitigate any risk of control or disclosure to our foreign parent prior to working on any classified contract or facility. As required by the National Industrial Security Program Manual (NISPOM) DoD 5220.22-M, dated February 28, 2006, the Federal Acquisition Regulation ("FAR") and the 22 Code of Federal Regulations (CFR) 120-130, federal contractors must provide annual training on security regulations, proxy requirements. business ethics and ITAR restrictions. Every active SCIS Security Officer and employee, regardless of possessing a clearance or not, must complete the FOCI Refresher training modules. Upon completion of this course. Security Officers will understand the importance of FOCI, can describe the Proxy Agreement and how it excludes SCIS' foreign shareholders from unauthorized access to classified and controlled information, can summarize the purpose of ITAR regulations, can explain the significance of the Electronic Communications Plan (ECP). can describe the reporting requirements outlined in Policy and Procedure 1.03 "Contact & Reporting Requirements of Interaction with Securitas Personnel", can state the difference between Foreign Nationals and Foreign Persons described in the Technology Control Plan (TCP) and can describe the reporting requirements for these FOCI mitigating instruments. Terrorism Threat Awareness & Weapons of Mass Destruction (WMD) Training All SCIS Security Officers receive annual Terrorism Threat Awareness & WMD training, approved by the Department of Homeland Security (DHS), in compliance with our company's SAFETY ACT Certification. This course covers several topic areas. It begins by reinforcing the significant roles vigilance and preparation play in helping to guard against terrorism threats, followed by a discussion about terrorist indicators —namely. the precursor conduct that can signal that terrorist plans are in the works. Officers are reminded of the importance of reporting — which includes following the advice, "See Something, Say Something". and recognizing how reports may be used by fusion centers to help "connect the dots" in uncovering terrorist planning. This course also addresses terrorists' aims —their motivations and goals — and the kinds of targets that are most attractive to terrorists. In examining the topic of terrorist attacks, we look at the types of weapons that may be used in an attack and discuss the appropriate responses to such attacks. ?.Ronan Pnit Aswan and Weer cf item rmstrchr Refr n Iranng in Secutr ryfw Exhibit B SECURITAS SCIS Code of Business Ethics Training All SCIS Security Officers will receive training on the SCIS Business Ethics Policy. This policy establishes guidelines and procedures relative to business ethics, integrity and honesty. Upon completion of this training, employees sign a Code of Conduct and receive annual refresher training on ethics. This training meets the requirements of Federal Acquisition Regulation (FAR) 52.203-13 and 14 for a federal contractor's code of business ethics. First Aid/CPR and AED Certification Through our national agreements with both the American Red Cross and the American Heart Association, SCIS is able to certify Security Officers in First Aid/CPR and AED. and any supplementary course utilizing our nationally recognized network of SCIS Authorized Providers. We are able to deliver this critical training initially and through refresher certifications, as required, in traditional classroom settings, in Blended Learning through the American Red Cross Learning Management System and through the extensive network of local American Red Cross Chapters. American Red Cross 9 U American Heart Association . CPR First Aid SCIS Bloodborne Pathogens Training SCIS' proprietary Bloodborne Pathogens training is delivered in the First Star Security Officer Training module, and it which meets or exceeds OSHA requirements. To minimize or eliminate the risk of occupational exposure to Bloodborne pathogens, SCIS requires that all Security Officers complete the Bloodborne Pathogens Training program, an in -class instructional video, an examination and the Blood - borne Pathogens Acknowledgement Form as required by OSHA. SCIS Hazardous Materials Globally Harmonized System (GHS) Training SCIS requires all security personnel to complete our proprietary Hazardous Materials Globally Harmonized System (GHS) training. GHS is a set of universal recommendations for Hazard communication developed by the United Nations. The primary benefit of the GHS is to increase the quality and consistency of information provided to workers, employers and chemical users by adopting a standard approach to hazard classification, labels and safety data. The employee must successfully pass a comprehensive exam and sign an acknowledgement form. At select locations we have delivered an additional course. Hazmat First Responder Awareness (FRA). This course is the Level I. Hazardous Materials Emergency Responder Training for OSHA HAZWOPER. Exhibit B SECURITAS Value -Added Training Courses 2nd - 5th of SCIS' Five Star Officer Training The 2" through 5th Star Officer Trainings are self -paced modules for individuals. Each star requires both full completion of course curriculum and the individual passing a written exam. Training is tracked online from the Securitas Online Academy, as well as being provided online and in book or CD formats. The Five Star Officer Training program includes training on Public Relations, Patrol Techniques, Lock & Key Control; Handling Classified Materials and Disaster Preparation (which covers weather monitoring: floods, hurricanes, winter storms. etc.) Second Star • The Professional Security Officer • Professional Image • Public Relations • Security Awareness • Theft Prevention • Communications & Reports • Safety Awareness Fourth Star • Crowd Control • Technology • Information Security • Laws of Evidence • Crime Scene Procedures • Testimony • Handling Classified Materials • Managing Conflict Third Star Legal Aspects • Physical Security • Patrol Techniques • Post Orders Fire Prevention & Equipment • Bomb Threats • Introduction to Terrorism Fifth Star • Workplace Violence • Lock & Key Control • Harassment & Discrimination • Disaster Preparation • NISPOM for the Supervisor • Transition to Supervisor • Coaching & Counseling Customer Service Essentials Training This SCIS customized courseware product answers many requests for a training product that allows the instructor to modify the presentation and personalize it to fit the unique requirements of the region, of an industry, or of a specific client. Helpfulness is one of our three core values, and customer service is its key ingredient. In the Customer Service Essentials Training program, Security Officers will learn the basic SCIS formula for exceptional customer service. The course examines what customers want and how Security Officers' attitudes, actions and body languages can shape a customer's perceptions about how Exhibit B SECURITAS the Security Officers are fulfilling their needs. The training course also includes real world role-playing exercises. practices used when handling every interaction with the public, with the client's employees and with their guests. Last, the course discusses how Security Officers can be recognized for providing truly excellent customer and client services. By the end of the course, the Security Officer will know: • How to provide excellent client service by balancing a friendly but professional manner while still following their post orders • The five most important things our customers want from customer service • How a Security Officer's perceived attitude as presented through vocal tone and body language can shape a customer's perceptions about how well he or she is fulfilling the person's customer service needs • The "8 Elements to Excellent Customer Service" that represent the heart of the SCIS customer service formula when interacting with the public and with the client's employees and guests • How to apply these "8 Elements" in several real world scenarios Report Writing Course Excellent report writing skills are critical to the success of a Security Officer. Our clients and the members of their security team depend upon your professional -looking reports to help protect personnel and property. This course will test the security officer's observation skills. The Course also will train them to translate what they saw and heard into a professional notepad entry. a Daily Activity Report log and an Incident Report. Along the way. the Security Officer will learn how to enter the WHO -WHAT -WHEN - WHERE of an incident in a clear. concise and accurate manner. By the end of the course, the Security Officer will know: • Why Reports are Important - The importance and consequences of good report writing to yourself, your company and your client • Observation Skills - How to better observe people, events and objects so they can be described more accurately in your reports • Effective Writing Skills - The "Do's" and "Don'ts" of effective writing; How to use the "Four W's" to write your reports more clearly, concisely and accurately • How to Write Some Standard Reports - Translating your observations into your notepad, then transferring those notes to create complete and professional -looking entries in your Daily Activity Report and an Incident Report Monthly and Annual Refresher Training SCIS maintains Security Officers high levels of proficiency through monthly and annual refresher training. Upon contract award and prior to service start, SCIS will work closely with Weld County Department of Human Services to determine specific critical skills and knowledge that should be periodically reinforced and retested through monthly and annual training. Components included here or obtained through our extensive library of resources will be included in the SCIS Monthly Training Program. Through the professional judgment of both of our companies, we will determine those critical skills and tasks our personnel must be able to perform; ensuring that those skills and tasks are included where the Exhibit B SECURITAS consequences of failure are significant. This will, in turn, suggest the subject matter appropriate to reinforce in addition to the client -specific training. Of course emergency procedures and plans, as well as any new or changing information, laws, customer relations, corporate policies and case law applicable to the performance or duties of our Security Officers, also is appropriate and should be included. The value is that each and every Security Officer will possess the necessary tools to provide world -class service at your facility immediately upon assignment and as part of an on -going program. Emergency Response Awareness Training Security Officers play an important and critical role in the development and execution of emergency plans at a client's site. This may include responsibilities such as evacuation of site personnel, protection of nearby residents or providing medical treatment to any injured people at the location of the emergency. In order to be able to meet the demands of such responsibilities, it is critical that the Security Officer be well trained and has a well -rehearsed plan to implement at the facility being served. The amount of planning and training performed by all personnel concerned will influence directly the effectiveness of the response. Therefore, all plans should be continually reviewed and updated on a regular basis. SCIS' Emergency Response Awareness training. which complies with OSHA requirements, is delivered in the First Star Security Officer Training module. The course will cover the following topics: • Security's role in an emergency response • Emergency response action plans • Chain of command during a disaster response • Area security • Bomb threats • Threats by telephone • Delivery methods and placement of bombs • Evacuation procedures • Introduction to terrorism By the end of the course. SCIS personnel will know_ • Their role in an emergency • Bomb threat procedures • Terrorism basics Exhibit B SECURITAS QUALITY ASSURANCE PROGRAM SCIS' approach to quality assurance is based on three core concepts that impact all planning, communication and activity. They are based on client feedback, monitoring and measurement, and proactive, continuous improvement. These concepts are outlined below. Concept t: Service Commitment Service Level Management Performance Management SCIS Manifestation • Our organizational approach for assuring client satisfaction • "Are we meeting expectations and creating value?" • Our account management approach for using tools and measures to assess and report the level of service we deliver to each client • "Are we delivering consistent service across the client locations we serve?" • Our operational approach to addressing service level and cost • "Are we gathering the data at the local level that allows us to determine the service behaviors and methods that yield the best results for the security services team?" SCIS employs a unified set of quality assurance tools, processes and plans to ensure delivery of high service quality. These tools are the SCIS Service Excellence program. The program promotes world class service by linking SCIS activities to the service cycle, enabling customization to Weld County Department of Human Services and benchmarking across all SCIS clients. Service Cycle Start-up Performance Review Continuous Improvement SCIS Service Excellence • Site Operational Analysis • Transition Plan • Implementation Plan • Client Service Plan • Performance Management Plan • Quarterly Business Review • Service Enhancement Plan Exhibit B SECURITAS Service Commitment to Weld County Department of Human Services SCIS has integrated its service quality philosophy into commitments that are clearly defined and expressly communicated. SCIS stands alone within the security industry for putting mechanisms in place that drive behavior and results. Weld County Department of Human Services will see the SCIS commitment manifested in every activity we undertake. with the underlying direction provided by the following: • Performance • Review • Continuous Performance Performance Management Plan (PMP) The PMP is a business process using technology and best practices in reporting and management. It reports performance along multiple dimensions: • Management Responsiveness • Business Performance • Quality Measurements Results come from objective measurements and subjective assessments, both of which are available in real time in an online scorecard and later reported in Quarterly Business Review meetings. The PMP provides a comprehensive reporting framework that enables data roll up from one or more locations into a unified management view. Highlights of our PMP include: • 3 Data Levels for Rollup Capability • Stoplight Reporting • Level I Target Levels • Responsibilities, Reviews & Results • Quarterly Business Reviews age ISO rA s♦. w..,ti� .•era. .... ,....v se Mit LS Lae wawa r , • .4 sm..! {MMO w . • ma -Ma a•Its •s_Y * •r eS. "ii MISS 47 fam sal, SW Nis Mama Spotlight Reporting The PMP uses a simple and effective "color" scorecard system to provide you performance assessments. This stoplight color code also provides our site supervision and management with instant recognition of performance. and it provides the ability to quickly respond with improvements and corrective actions. Exhibit B 0 0 Unacceptable Below Standards Meets Requirements SECURITAS • Concern that deliverables/milestones will not be met. Corrective Action Plan in place to recover the situation • Warning areas exist. Plan in place to recover from difficulties • Site will meet all milestones and deliverables. Quarterly Business Review To report performance from the Performance Management Program (PMP). we are proposing formal quarterly business review meetings (QBR's). These meetings facilitate an open dialogue and understanding of our performance results, opportunities, issues and plans. Participants will include the SCIS District Director, the Program Manager, the Site Supervisor/Captain and select Weld County Department of Human Services Security Management. Continuous Improvement with Service Enhancement Plans The SCIS Service Enhancement Plan is a product of the service review process with Weld County Department of Human Services. Based on monitored performance. a Service Enhancement Plan will be developed to address corrective actions and for continuous improvement efforts. During the Quarterly Business Review meeting, our local SCIS manager leads a discussion with your management representatives to mutually develop the: • 30 Day Issues/Expectations • 30 Day SCIS Deliverables • Action Plan Tasks, Assignments & Dates During subsequent meetings with your local representative. progress against goals are reviewed and discussed. and your input is incorporated for tasks going forward. Within SCIS, Service Enhancement Plans are tracked by local, area and regional management teams. Concept Actions Understand the (Client) need • Service Review Meeting held with (Client) contact • Service Enhancement Plan used to document — (Client)'s 30 -day expectations & SCIS 30 -day deliverables Set goals • During the Service Review Meeting, the Action Plan (a component of the Service Enhancement Plan) documents Exhibit B SECURITAS Concept Actions — Corrective tasks, owners & due dates listed • SCIS performs corrective tasks —status & date updated in Service Enhancement Plan Take action — Multiple tasks & updates completed as necessary • Service Enhancement Plan tracked by SCIS local, area & regional management • Service Review Meeting held (Follow-up / Close-out) Measure success • SCIS validates (Client)'s satisfaction with deliverables, confirms expectations met Exhibit B SECURITAS TRANSITION TIMELINE Transitions, regardless of scope, pose a variety of challenges. The best -laid plans, both strategic and tactical, can go awry without the proper amount of redundancy built into the plan. Through the course of SCIS' history, numerous transitions have been successfully conducted throughout the world. Today, nine out of ten new SCIS clients are either converting their proprietary operations to SCIS or are converting from an existing security vendor with whom they work to ensure a transparent change in service responsibilities. In order for SCIS to continuously improve our transition process, "best practices" and "lessons learned" are communicated to all levels of management to ensure timely and standardized implementation throughout our organization. Challenges and issues we've faced have provided us with invaluable insight, leading us to our current transition plan format. Issues we have encountered have originated from all levels within the SCIS framework and from client management as well. Through the numerous transitions completed over many years, we have learned: • To ask critical questions and understand our clients' expectations, both at the corporate and local levels • To communicate transition information in a timely manner. We develop employee packets of information and transmit a transition newsletter to keep everyone informed of transition activities • To maintain absolute flexibility regarding transition timelines and implementation schedules. Clients' needs and their environments can be very dynamic. and frequent adjustments may need to be made • To fully document and disseminate transitions after any action report. This allows us to evaluate issues and make necessary improvements in our methodology • That performance measurement begins with transition. Our clients expect to be kept fully informed regarding achievement of critical transition milestones. At a minimum. weekly progress reviews need to be conducted with our clients • That we need to solicit post -transition feedback from our clients, both at the corporate and local levels, and that we need to seek client suggestions for improvement Our current transition plans have incorporated into them a detailed schedule that becomes a living document. This framework represents a SCIS commitment to Weld County Department of Human Services and provides a measurable tool by which all parties can follow SCIS' progress. SCIS is well aware of the negative impact a poorly designed and implemented transition can have on the continuity of operations of any client. Our team and our proven processes will provide you with a seamless transition at Weld County Department of Human Services facility. Our goal is to achieve a complete transition and start-up with minimal disruption to ongoing operations within Weld County Department of Human Services. Our transition objectives are to: • Enter into contract negotiations with Weld County Department of Human Services in good faith to efficiently and quickly establish an executed contract • Establish contact with corporate and local Weld County Department of Human Services representatives to receive early guidance during transition and contract operation Exhibit B SECURITAS • Refine our transition plan and develop milestones for the transfer of activities and responsibilities at Weld County Department of Human Services • Assess the qualifications and work history of existing personnel to determine who meets the required minimum standards under the new contract • Implement our recruitment, screening and selection programs to supplement or replace the existing workforce as required • Conduct an assessment of job tasks, training needs and requirements and then finalize our training program for Weld County Department of Human Services review/approval • Review property control records and account for any client -furnished equipment and material • Review and establish (if needed) administrative, logistic and financial controls • Revise/finalize our management and staffing plan with Weld County Department of Human Services Security Management input • Analyze and revise general protocols and other directives as needed • Develop and/or revise detailed job descriptions • Execute a six (6) week transition plan SCIS removes transition concerns through documented processes and planning. This proven, formal approach is documented in our Service Initiation Workbook. The workbook. along with its companion guidebook with instructions. ensures that service starts smoothly and provides a foundation for on -going success. Upon contract award. SCIS will provide a documented transition plan with benchmarks and weekly status tracking and also a number of employee communication tools and resources. • SF CURITAS Transition News Oa tt __ - -1- Al lbw lborlree • MS Ns - 4. v.. �.•.••••Y��•w Wow •_•••••••••I•S• •..•r • • ..•••••M.4, -I-_ •••••-• . • S.• •••••••.•.••SO rr artr•• floe •••rwl •••••••••••• S.. a. S►tors•eIS+r•- --.•••••t rwwSPI•.•mp.w • ..w..• -. .• r• +r•. `•• •••4•110•••••••••••••••••••••••••••• — •Na .•.-nom S.. •• N•• +w+•••• ..•. ••••••• M• • ••.� •.••V •�.e. . .��••• • s= •.•.••r• •r••• r 'b • .. SPY• Soo A•.r�..• N Mae M I•+�• �. wM. •• ••• inn ....r• slime •••••••••••••••••r•••••• w•rw r••.. • •t—•r� •• •..•r• ••••••. •••••=4:••• •r •a• •.•••. Ten Nis • —. Sim -VW ••M • •1++• I •...•. •..• ••.••.OS t•4 r•••r 4 e• �••N•• w ••rr • •en S It s r. SEMIS ter• erarA ••/•••Au• +w• a • •.+w q•..V1•..•�•• a •.•• Exhibit B SECURITAS REFERENCES & PERFORMANCE HISTORY SCIS is pleased to offer a number of our current customers as references for the quality and value that our service partnerships bring. Company Services Provided Contract Scope Client Point of Contact General Dynamics — Mission Systems GENERAL DYNAMICS Mission Systems - Uniformed, Unarmed Security Guarding Services - Lobby Security Receptionists - Command Center Control Operators - Special Events Support 6 Years 16 Locations $3.7M Annual Joseph Cotela Senior Security Manager Office: (480) 441-3960 joseph.cotela a(..gd-ms.com Science Applications International Corporation (SAIC) - Uniformed, Unarmed Security Guarding Services - Lobby Security Receptionists - Command Control Center Operators - Access Control 8 Years 12 Locations $1.6M Annual Kevin L. Wittmer Physical Security Manager Office: (703) 676-7635 kevin.l.wittmer@saic.com irlis, flan. Sc,6!ac+ t Say MS Northrop Grumman Corporation NORTHROP GM/MAN - Uniformed, Armed & Unarmed Security Guarding Services - Access Control & Badge Administration - Command Center Operators - Fire Services - Lock & key - K-9 EDD 14 Years 80 locations $32M Annual Kevin D. Gatton Category Manager Office: (310) 524-5638 kevin.gatton@ngc.com CSRA _ C �a= - Uniformed, Unarmed Security Guarding Services - Command Center Control Operators - Site Assessments 2 Years Global contract $gM Annual (U.S.) Thomas Pryor Director of Physical Security Office: (703) 641-2338 thomas.pryor@scsra.com Honeell Global Security Honeybvell - Uniformed, Unarmed Security Guarding Services - Command Center Control Operators - Strike Contingency Support - Investigations 6 Years Global contract $33M Annual, $10.4M U.S. cleared Mary Raway Director, Physical Security Operations COE Office: (763) 954-4560 marv.raway ..Honeywell.com Exhibit B MD • SECURITAS - Uniformed, Armed Security Kyle Frigo Aerojet-Rocketdyne Corp. Guarding Services - Lobby Receptionist Services 6 Years Western Regional Director, Security - Central Station Alarm and 8 Locations Dispatch Operations - Plain Clothes Special Event Nationally National) Office: (916) 355-3692 �AERO ( ET� / ROCKETOYWE Security - Active Shooter Response $6.2M Annual kyle.frigoarocket.com Trained Personnel COST PROPOSAL: Total weekly cost for five (5) security guards based on hours provided in Table 1 for 2017: $ 3,095.07 Average hourly rate for security guards $20.98* (Please use "total weekly cost" (from above)/147.5 hours) *This rate will be used when weekly service hours are less than 147.5 as described in Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ 20.76* *This shall be an all-inclusive rate. PERCENTAGE OF RATE INCREASE FOR 2018 (optional year 1): 2.5% PERCENTAGE OF RATE INCREASE FOR 2019 (optional year 2): 2.5% PERCENTAGE OF RATE INCREASE FOR 2020 (optional year 3): 2.5% The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B1400183. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. Exhibit B FIRM BY David McCrory (Please print) BUSINESS Securitas Critical Infrastructure Services, Inc. ADDRESS 6850 Versar Center Suite 400 DATE November 28, 2016 CITY, STATE, ZIP CODE Springfield, VA, 22151 TELEPHONE NO 703-750-9713 FAX 703-750-9720 TAX ID # 62-1415679 SIGNATURE E-MAIL Dated %X 'c zcrtly WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551- 0000. VENDORS NEED ONLY TO SEND BACK PAGE 18 ALONG WITH OTHER REQUESTED INFORMATION IN THIS DOCUMENT. SECURITAS Securitas Critical Infrastructure Services, Inc. Weld County Department of Human Services 315 N. 11th Ave Building C, Greeley, CO Proposed 11/28/2016 Rates Table Clearance Level Estimated Wage Rate Bill Rate Premium Rate` Armed Security Officer N/A $13.50 $20.76 $30.10 Armed Site Supervisor N/A $15.00 $21.64 $31.38 Bill Categories - Armed Security Officer Armed Site Supervisor Estimated Wage Rate S13.50 $15.00 SUI (2.22%) $0.30 $0.33 FUTA (0.80%) $0.11 $0.12 FICA (7.65%) $1.03 $1.15 Workers Comp (1.45%) $0.20 $0.22 GLI (1.20%) $0.16 $0.18 Direct Labor Subtotal $15.30 $17.00 Scheduled Overtime (10 hrs/wk) $0.89 $0.00 Training $0.45 $0.45 Vacation & Fringe Benefits $0.22 $0.25 Health Benefits $1.80 $1.80 Uniforms & Equipment $0.35 $0.35 Overhead ($0.75) & Profit (5.0%) $1.75 $1.80 Bill Rate $20.76 $21.64 Premium Rate $30.10 $31.38 Annual Program Estimate Clearance Level Hrs/Wk Weekly Annual Armed Security Officer Armed Site Supervisor Total Annual Program Estimate N/A 110.00 $ 2283.62 $ 118,748.05 N/A 37.50 $ 811.46 $ 42,195.79 147.50 $ 3,095.07 $ 160;943.85 Bill Rates are fully -loaded to include Cell Phones, Weapons, Ammo, and all equipment Benefits & Incentive Package • Blue Cross and Blue Shield Silver Medical & Aetna Dental Plan for all full time employees working at least 30 hours per week • Paid vacations, 401K, Life Insurance • Complete uniforms for each season, including replacements as needed • Excellence in Service performance recognition program • Award qualification for Officer of the Month, Officer of the Quarter & Officer of the Year Training • 18 hours of initial pre -assignment training plus state licensing requirements • Up to 24 hours of OJT as may be required to learn post responsibilities • Paid on -site training, NISPOM, FOCI, ITAR briefing, Weapons of Mass Destruction & Terrorism Threat Awareness training • Annual First Aid/CPR & AED Refresher training • Five Star Certification Training with e -learning technology • Learning Management System to track completed courses & test scores Operational • Recruitment, background screening & hiring costs • Monthly service review & planning meetings with SCIS management • Computer -based post orders, including client emergency response procedures • General liability insurance coverage • Department of Homeland Security SAFETY Act liability protection *Premium Rates Explanation: • Will be used for services performed on holidays and for additional service requests beyond the hours/per week defined above. Will also apply to services performed on six (6) standard holidays. Will be used to back -fill any vacancies created due to customer hiring of an assigned SOS officer until such time as a replacement officer is hired and cleared to the full required level of assignment. Exhibit B ACORO CERTIFICATE �/ OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 12�t 8/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. HOLDER. THIS BY THE POLICIES AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh Risk 8 Insurance Services CA License #0437153 CONTACT NAME: PHONE tA/C. No. Ext);_ _ FAX (A/C, No): 777 South Figueroa Street Los Angeles, CA 90017 Attn: Securitas.Certrequest@marsh.com 502375 -ALL -CAS -16-17 PGS EVID JDrake E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : XL Insurance America, Inc. 24554 INSURED Securitas Critical Infrastructure Services, Inc 6850 Versar Center, Suite 400 Springfield, VA 22151 INSURER B : ACE American Insurance Company 22667 INSURER C : Indemnity Ins Co Of North America 43575 INSURER D : INSURER E : INSURER F : l�l11Ir PY �r� ____-_-_ LOS -001754042- • n. V IV1 VI\ I'VITILJL_I.. THIS INDICATED CERTIFICATE EXCLUSIONS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD suaR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYYI POLICY EXP (MNUOD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY US00005451LI16A 01/01/2016 01101/2017 EACH OCCURRENCE I $ 1,000,000 CLAIMS -MADE I X I OCCUR DAMAGE TORENTED 1,000,000 PR PREMISES nte) $ X Excess of $500,000 SIR MED EXP N/A (Any one person) S PERSONAL & ADV INJURY 1,000,000 $ GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 1,000,000 PRO $ X POLICY - JECT LOC PRODUCTS COMP/OP 1,000,000 - AGG $ OTHER: 5 B AUTOMOBILE LIABILITY X ISA H08866594 01/01/2016 01/01/2017 COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED —� SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON HIRED AUTOS -OWNED AUTOS PROPERTY DAMAGE $ (Per accident) $ A X UMBRELLA LIAB X OCCUR US00005452LI16A 01/01/2016 01/01/2017 EACH OCCURRENCE 1,000,000 S EXCESS LAB CLAIMS -MADE AGGREGATE $ 1,000,000 DEC RETENTION S $ C B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YNN WLR C48599230 (AOS) 01/101/2016 01/01/2017 X I I PER STATUTE OTH- ER SCF 048599278 01/01/2016 ANY PROPRIETOR'PARTNER,EXECUTIVE OFFICER/MEMBER EXCLUDED? N / A (WI) 01/01/2017 E.L. EACH ACCIDENT $ 1,000,000 B WLR (Mandatory in NH) If under C48599199 (MA) 01/01/2016 01/01/2017 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 8 DESCRIPTION DESCRIPTION OF OPERATIONS below WCU 648599151 (CA,OH,WA) $1M SIR 01/01/2016 01/01/2017 EL DISEASE - POLICY LIMIT S 1,000 000 i I I DESCRIPTION OF OPERATIONS / LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Evidence of Insurance only CANCELLATION Securitas Critical Infrastructure Services, Inc 6850 Versar Center, Suite 400 Springfield, VA 22151 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh Risk & Insurance Services Cynthia Guist C n -x -e 4 ✓. jt tL ACORD 25 (2014/01) O 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Exhibit B PROPOSAL DOWNLOAD RECEIPT DOWNLOADED: 11-29-2016 PROPOSAL ID: 139449 EXHIBIT C SCOPE OF WORK Securitas Critical Infrastructure (hereinafter referred to as "Contractor", unless context requires otherwise), agrees to provide armed security guard coverage for the Department of Human Services (hereinafter referred to as "Department", unless context requires otherwise) offices (see locations listed in table below) and the parking areas located next to the buildings to meet the safety and security needs of employees and the public. Armed security guards serve as a deterrent against potentially hostile people, as well as protect real and personal property. In no instance will the armed security guards act in the capacity of or roles of a police / law enforcement officer, and the power of arrest will be limited to that of a private citizen. Greeley Locations Office Configuration 315 North 11th Avenue Main Campus Three buildings 918 10th Street Employment Services Classroom One room 710 11th Avenue Parent Education Center One office 822 7th Street Child Welfare Campus Two buildings — two offices South County Locations 2950 9th Street Southeast - Fort Lupton One building — two offices 4209 Weld County Road 24 1/2 Southwest - Del Camino area One building — two offices Any changes to the armed security guard schedule (see schedule table below) must be pre -approved by the Department contact. The Contractor agrees to cover, upon request, family engagement meetings that may infrequently last beyond 7:00 p.m. Coverage at the Southwest Weld location will be upon request only. The Contractor will ensure coverage of the staffing requirements including the hours of service and scheduled times indicated on the Armed Security Guards table located in Exhibit C, Scope of Work. The Contractor will provide cell phones with email capability to each of the armed security guards to communicate with each other, Department staff, and for emergency calls to 9-1-1 when necessary. Securitas will also provide required annual and on -going training to the armed security guards in areas such as firearm qualifying, recognizing crisis development, responding appropriately to each level of crisis development, and de-escalation techniques. Armed security guards must: • Maintain poise and self-control under stress PAGE 1 EXHIBIT C SCOPE OF WORK • Must be in clean and neat security uniforms at all times while on duty • Must remain constantly alert to ensure the safety of staff and customers • Must not engage in extended conversations or activities that would prevent them from observing the area / people around them. \The actual services to be performed will be determined by the Department, including but not limited to the following areas: • Monitor the parking lots and entry / exit points as staff arrive for work and as they leave at the end of the business day. • Rotate from building to building. • Roam the buildings and parking lots throughout the day to provide an armed security guard presence. • Upon request, monitor client appointments / interviews. Armed security guards are to aid in assisting the Department: • Identify unauthorized activity by requesting assistance to control, subdue, disarm, or apprehend persons threatening disturbances • Prevention of vandalism • Detection of theft, loss, fire, and safety hazards • Protection of County equipment and other items or documents • Regulation of the direction and flow of the movements of the public • Protection of county personnel, clients, and the general public from bodily harm • Enforcement of the rules, regulations, and policies related to crime reduction and Departmental procedure The Department has the unfettered right to monitor the Contractor's work in every respect. In this regard, the Contractor shall provide its full cooperation and will ensure the cooperation of its employees. Further, when requested, the Contractor shall make available for inspection and/or copying, original time sheets, invoices, charge slips, credentialing statements, continuing education and training records, and any other data, records and accounts relating to the Contractor's work and performance under the Agreement. In the event the Contractor does not hold such material in its original form, a true copy shall be provided. Appropriate Department staff may request an interview with each armed security guard prior to assignment and approve or reject potential armed security guards. The following standards apply to any personnel assigned to this contract: • Maintain a good working relationship with clients, the public, county staff, and local law enforcement personnel • Ability to document and complete required logs and incident report forms, as needed PAGE 2 EXHIBIT C SCOPE OF WORK • Maintain satisfactory standards of competency, conduct, hygiene, cleanliness, appearance, and integrity • Adhere to standards of behavior and appearance that reflect with credit on himself/herself, his/her employer, and the Department All individuals assigned to the Department must meet the following minimum standards. Not meeting the minimum standards shall be considered justification for replacement. A. 21 years or older. B. Able to read, write, and speak the English language fluently. C. High school education or equivalency. D. Ability to meet and deal with the general public. E. Ability to make written or verbal reports of his/her activities readily understandable to supervisors. F. Ability to read, understand, and apply written rules, detailed orders, instructions and training materials. G. Ability to maintain poise and self-control under stress. H. Demonstrate proficiency in the use of Firearm operation. I. No felony convictions, conviction of any misdemeanor, which, in the judgment of the County, reflects unfavorably on his/her fitness. J. Possess a valid Colorado Driver's License. K. Shall possess binocular vision, correctable to 20/20 (Snellen) and shall not be colorblind. L. Capable of hearing ordinary conversation at 20 feet and whispered conversation at 10 feet. M. Push/pull 180 pounds. N. Able to sit, stand and walk for extended periods. Any of the following will also be considered justification for replacement: O. Formally charged with a criminal offense, the nature of which may make him/her unable to meet the minimum qualifications. P. Neglect of duty, which includes but is in no way limited to' sleeping while on duty, unreasonable delays or failure to carry out assigned tasks, conducting personal affairs during official time, and refusing to render assistance or cooperation in upholding the integrity of the security program. Q. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records. R. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. S. Participation in disruptive activities which interfere with the normal efficient operations of the County. T. Theft, vandalism, or any other criminal actions. U. Selling, consuming or being under the influence of intoxicants, drugs or other substances which produce similar effects. (The Contractor agrees that individuals assigned as armed security guards to the Department may be PAGE 3 EXHIBIT C SCOPE OF WORK required to undergo immediate drug screenings). V. Improper use of official authority or credentials. W. Unauthorized use of communication equipment or County property. X. Violation of security procedures and regulations. Y. Engaging in any other such activity, which, in the County's opinion, may constitute improper conduct or dereliction of assigned duties. Minimum Site Training Requirements. In many instances of criminal and/or emergency situations, a contract armed security guard will be the first concerned individual on the scene. His/her reaction to the situation could make the difference between successfully protecting lives and property or disaster. Therefore, armed security guards must be properly trained in to understand and appreciate the serious consequences that could arise from misaction or inaction. Weld County requires written confirmation of satisfactory completion of required training for all armed guard personnel assigned under this contract. • Every armed security guard must be trained and proficient with on -site procedures. All training will be at the expense of the Contractor. • Training is expected and encouraged to happen on site. However, an armed security guard trainee is not considered part of the specified scheduled hours until training is complete and the armed security guard is able to work proficiently without assistance. • The Department of Human Services will include the armed security guards in any scenario -based training and or security drills to ensure security guards are proficient in practicing proper protocol. • Orientation of all new employees shall be the responsibility of the Contractor. The Contractor shall distribute a written job description to members of their staff and a site post order that clearly delineates his/her assigned responsibilities and shall provide such to the Department Contact. • The Contractor shall ensure all of their assigned armed security guard personnel are able to pass a background screening including fingerprint -based criminal history checks from the Colorado Bureau of Investigation (CBI) and the Federal Bureau of Investigation (FBI) at a level required for working with and around Department of Human Services clients including children and at -risk adults. Additionally, the Contractor must ensure their personnel maintain the passing status during their employment. • The Contractor shall ensure their assigned armed security guard personnel have completed current Firearm Training and current qualification course completion. PAGE 4 EXHIBIT C SCOPE OF WORK IMIIIIMIllilIMINF-11,17 - Arnie Security Guard Schedules Staff Location Days Hours of Needed Coverage Comments Lunch Hours Total Hours per Week Armed Guard #1 315 Nth 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 7:00 AM - 3:30 PM Monitor entry points, parking, lots, all public areas in buildings, and meetings upon request 11:00 AM -11:30 PM 7.5 37.5 Armed Guard #2 315 Nth 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 9:30 AM - 5:30 PM Monitor entry points, parking, lots, all public areas in buildings, and meetings upon request 1:00 PM - 1:30 PM 7.5 37.5 Armed Guard #3 THIS WORK LOCATIONS: #1) Greeley Services #2) Greeley Education #3) Greeley Welfare GUARD WILL AT THREE 918 10th St. - Employment Classroom 710 11th Avenue, - Parent Center 822 7th St, - Child Campus Monday - Friday 8:30 AM - 1:00 PM Check in at ES for the first hour and then random visits throughout the day to all downtown locations. ** Exception - Thursday ES 8:30 AM - 1:00 PM Continuously ** 1:00 PM - 2:00 PM 4.5 22.5 Armed Guard #4 THIS WORK LOCATIONS: #1) Greeley Services #2) Greeley Education #3) Greeley Welfare GUARD WILL AT THREE 918 10th St. - Employment Classroom 710 11th Avenue, - Parent Center 822 7th St, - Child Campus Monday - Friday 1:00 PM - 7:00 PM Random visits throughout the rest of the day to all downtown locations. 6.0 30.0 Armed Guard #5 Southeast Weld - 2950 9th Street - Fort Lupton Office Monday - Friday 9:00 AM - 1:00 PM Monitor the entry points, parking lot, and AP and ES offices 4 4.0 20.0 i 147.5 Holiday Schedule: Weld County is closed on 12 holidays per year. These are: New Years Day, Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas. New floating holidays typically scheduled with Independence Day, Thanksgiving, and Christmas. Washington/Lincoln Year's Day, and 3 PAGE 5 EXHIBIT C SCOPE OF WORK PAGE 6 EXHIBIT D FEE SCHEDULE Total weekly cost for five (5) armed security guards based on hours provided in Table 1 for 2017: $ 3,095.07 Average hourly rate for armed security guards $20.98* (total weekly cost/147.5 hours) *This rate will be used when weekly service hours are less than 147.5 as shown on Table 1. Hourly reimbursement rate for hours exceeding the specified contract hours: $ 20.76* *This shall be an all-inclusive rate. PERCENTAGE OF RATE INCREASE FOR 2018 (optional year 1): 2.5% PERCENTAGE OF RATE INCREASE FOR 2019 (optional year 2): 2.5% PERCENTAGE OF RATE INCREASE FOR 2020 (optional year 3): 2.5% Contract Period and Pricing 1. The initial contract period shall commence on March 1, 2017, and run thru December 31, 2017. Subject to the satisfaction and concurrence of both parties the contract may be renewed annually each year thereafter through December 31, 2020. 2 The company will submit a monthly invoice to Weld County. The monthly invoice shall include: • An itemization of security costs. Invoices shall only reflect hours actually worked by Contractor. • Any hours requested by the Department of Human Services Office, exceeding the specified contract hours. • A summary of any hours where security guards were scheduled and not provided. The Department shall not be billed for hours in which security is not provided in any given month. 3 Costs shall be fixed by contract and only modified on an annual basis. The Contractor will be limited with regard to the escalation of costs, including wages, by the Consumer Price Index for the Denver - Boulder -Greeley metropolitan area. No escalation of costs shall exceed the general percentage increase in the consumer price index. TABLE 1 2017 - Armed Security Guard Schedules Staff Location Days Hours of Needed Coverage Comments Lunch Hours Total Hours per Week Armed Guard #1 315 Nth 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 7:00 AM - 3:30 PM Monitor entry points, parking, lots, all public areas in buildings, and meetings upon request 11:00 AM -11:30 PM 7.5 37.5 Armed Guard #2 315 Nth 11th Avenue - Main Campus Buildings A, B, and C Monday - Friday 9:30 AM - 5:30 PM Monitor entry points, parking, lots, all public areas in buildings, and meetings upon request 1:00 PM - 1:30 PM 7.5 37.5 Armed Guard #3 THIS GUARD WILL WORK AT THREE LOCATIONS: #1) 918 10th St. Greeley - Employment Services Classroom #2) 710 11th Avenue, Greeley - Parent Education Center #3) 822 7th St, Greeley - Child Welfare Campus Monday - Friday 8:30 AM - 1:00 PM Check in at ES for the first hour and then random visits throughout the day to all downtown locations. ** Exception - Thursday ES 8:30 AM - 1:00 PM Continuously ** 1:00 PM - 2:00 PM 4.5 22.5 Armed Guard #4 THIS GUARD WILL WORK AT THREE LOCATIONS: #1) 918 10th St. Greeley - Employment Services Classroom #2) 710 11th Avenue, Greeley - Parent Education Center #3) 822 7th St, Greeley - Child Welfare Campus Monday - Friday 1:00 PM - 7:00 PM Random visits throughout the rest of the day to all downtown locations. 6.0 30.0 Armed Guard #5 Southeast Weld - 2950 9th Street - Fort Lupton Office Monday - Friday 9:00 AM - 1:00 PM Monitor the entry points, parking lot, and AP and ES offices 4 4.0 20.0 147.5 Holiday Schedule: Weld County is closed on 12 holidays per year. These are: New Years Day, Washington/Lincoln Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas. New Years floating holidays typically scheduled with Independence Day, Thanksgiving, and Christmas. Day, and 3 Addendum A Modifying Weld County Agreement for Services Between County of Weld ("Client") and Securitas Critical Infrastructure Services, Inc. ("Company") The Weld County Agreement for Services, and anything attached to, incorporated into or otherwise forming part of it (collectively, the "Agreement"), is modified as of its commencement as follows, and in case of any difference the following controls: 1. Company will defend, controlling such defense, and indemnify Client, and others to be defended or indemnified under the Agreement, against any claim or loss only to the extent the claim or loss is caused by the negligence of Company while acting within the scope of its specified duties. However, Company's liability will in no event exceed $3 million. Further, Company will not be liable for any (a) punitive damages, or (b) injuries or deaths arising from any dangerous conditions of Client's premises. 2. Additional insureds will only be covered by Company's insurance for liability assumed by Company in this Amendment, subject to the terms of Company's insurance. 3. Notwithstanding anything to the contrary, in connection with the US Safety Act, each party waives all claims against the other for damages arising from or related to an act of terrorism, and the parties intend for this waiver to flow down to their respective contractors and subcontractors. 4. Rather than a separate professional liability insurance coverage, Company maintains professional liability insurance under Company's general liability insurance. This is acceptable as long as it meets the minimum coverage required by the RFP and Contract. Company must provide an appropriate certificate which demonstrates this coverage is in place. 5. Any equipment/software provided by Company in connection with Company's services is for Company's use and will always be Company property. Company is not selling or leasing any of the equipment/software to Client, and Company will remove its equipment/software upon termination of the Agreement. 6. Company may terminate the Agreement without cause or penalty upon ninety (90) days' written notice. DEPARTMENT OF HUMAN SERVICES P.O. BOX A GREELEY, CO. 80632 Website: www.co.weld.co.us Administration and Public Assistance (970) 352-1551 FAX (970) 353-5215 MEMORANDUM TO: Board of County Commissioners and Trevor Jiricek, General Services Director DATE: January 10, 2017 FROM: Judy A. Griego, Director RE: DHS Armed Security Guard RFP Recommendation After reviewing bids submitted through the RFP process for armed security guard services at the Department of Human Services, we are recommending that the contract be awarded to Securitas Critical Infrastructure Services, Inc. Based on the review of information provided by all companies as compared to the rating criteria, we believe Securitas will provide the level of service we require to keep our employees, clients and visitors safe. A comparison table that includes pricing and key points for all companies is provided below and an overview of three bidders, the two highest ranking and the lowest priced bidder, follows. Securitas Critical Infrastructure, second lowest bidder. The company demonstrated a strong recruiting and retention strategy. They guarantee shift coverage and provide an on - site manager for staff oversight. They have a local presence and include thorough screening and training for the staff they hire. Their reporting structure supports their ability to respond to immediate needs. SOS Security, our current contractor and third lowest bidder, has performed well over all. They do have a Greeley office, however; we have had minor issues with the company being able to cover shifts. We do not recommend the lowest bidder, Vets Securing America. They were incorporated in 2008 and do not have the longevity that the other top choices do. Supervisors are equipped with smart phones, but guards are equipped with Radios and may not have the communication ability DHS requires. Their ability to recruit and retain staff may be difficult because of no local presence. do/6- 3cOss 11/12098 Page 2 Recommendation Rank Vendor Committee Review Evaluation Summary After and Discussion Cost Key Points Securitas Critical Infrastructure 78 Per Week $3,095.07 $20.98 / $20.76 2.5% • • • • • • 2nd Company high Proven strategies Longevity Uses reports On -site staff needed Lowest level advanced and recruiting supervision Bid provides of in replacements communication business, technology cell and for phones retention experience oversight when for ability and of . Additional % Increase Cost Hours Cost Yearly 2 1 SOS Security 74 Per Week $3,097.50 $21.00 $31.50 3% / • • • • , 3rd Lowest Current Minor Local supervision Bid service concerns presence, of staff provider with but no shift coverage on -site Additional Increase % Cost Hours Cost Yearly 3 Advanced Professional 67 Per Week $3,265.65 $22.14 / $32.21 1.5%, 2.5%, 3% • • • • • 5th Colorado No Good High Lowest longevity training staff Bid Company in turnover business for guards Additional % Increase Cost Hours Cost Yearly 4 US Security Associates 58 Per Week $3,153.69 $21.04 / $31.56 3% • • • • • 4th No No Communication Adequate Lowest local local Bid presence recruiting training devices strategy provided Additional Increase Cost Hours Cost Yearly 5 G4S Solutions Secure 56 I Per Week $3,506.08 $23.77 3% • • • • • • Highest Strong No No Professional Highest Technology local local Bid recruiting presence pay presentation rate strategy to guards Additional Increase % Cost Hours Cost Yearly 6 Vets Securing America 50 Per Week $2,941.15 $19.94 1.4% • • • • • Lowest No Will supervisor No 24 -Hour out within longevity provide local of state a Bid recruiting short Communications in push will (calls period have business -to strategy are -talk cell returned of phones time) radios Center and Additional % Increase Cost Hours Cost Yearly cc: Kathy Tegtman, Organizational integrity Division Head Jamie Ulrich, Deputy Director WELD COUNTY PURCHASING 1150 O Street Room 107, Greeley CO 80631 E -Mail: mwalters(a�co.weld.co.us E-mail: reverett(a�co.weld.co.us Phone: (970) 356-4000, Ext 4222 or 4223 Fax: (970) 336-7226 DATE OF BID: NOVEMBER 28TH, 2016 REQUEST FOR: ARMED SECURITY GUARD SERVICES DEPARTMENT: HUMAN SERVICES DEPT BID NO: #B1600Y180 PRESENT DATE: DECEMBER 5TH, 2016 APPROVAL DATE: DECEMBER 19m, 2016 (e0 -7Z64 / d1,PA2D/l,) VENDORS ////(c2o/ 7 G4S SECURE SOLUTIONS(USA)INC 14111 E. Alameda Ave #300 Aurora, CO 80012 VETS SECURING AMERCIA INC 10100 Reunion Place #120 San Antonio TX 78216 ADVANCED PROFESSIONAL SECURITY LLC 6767 E. 39th Avenue Denver CO 80207 SOS SECURITY LLC 1915 Route 46 East Parsippany, NY 07054 SECURITAS CRITICAL INFRASTRUCTURE SERVICES INC. 6850 Versar Center, Ste. 400 Springfield VA 22151 US SECURITY ASSOCIATES 9101 East Kenyon Ave, Ste. 1000 Denver CO 80237 ** The initial contract period shall commence on January 1, 2017, and run thru December 31, 2017. Subject to the satisfaction and concurrence of both parties the contract may be renewed annually each year thereafter through December 31, 2020.** The bids are being reviewed by the Human Services Dept at this time. Tabulation to follow. 2016-3655 azi:)( Hello