HomeMy WebLinkAbout20195172.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, DECEMBER 30, 2019
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, December 30, 2019, at the hour of 9:00 a.m.
IEJ ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair — (In attendance at 10:22 a.m.)
Commissioner Mike Freeman, Pro -Tern
Commissioner Sean P. Conway
Commissioner Scott K. James
Commissioner Steve Moreno - EXCUSED
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Controller, Barbara Connolly
• MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of December 23, 2019, as printed. Commissioner James seconded the motion,
and it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on December 23, 2019, as follows: 1) USR19-0049 — Nathan Trowbridge, and
Groves Farms, LLC. Commissioner James seconded the motion, which carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
El CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
Ei PUBLIC INPUT: No public input was given.
fa WARRANTS:
1) GENERAL WARRANTS — DECEMBER 27, 2019: Commissioner James moved to approve the
General Warrants, as printed. Commissioner Conway seconded the motion, and it carried unanimously.
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BIDS:
1) APPROVE BID #B1900150, LEGAL NEWSPAPER SERVICES - CLERK TO THE BOARD'S OFFICE
(CONT'D FROM 12/23/2019): Chair Pro -Tern Freeman used Chair's prerogative to move this item to the
end of the meeting to allow additional time for Chair Kirkmeyer to attend.
• 2) APPROVE BID #B1900155, SNOW PLOW BLADES - DEPARTMENT OF FLEET SERVICES:
Rob Turf, Purchasing Department, stated Fleet Services recommends awarding to three separate
vendors for the various blade -type specifications, as detailed in staff's memorandum. Commissioner
Conway moved to approve said bids, as recommended by staff. Commissioner James seconded the
motion, and it carried unanimously.
EI 3) APPROVE BID #61900151, ENVIRONMENTAL HEALTH HISTORICAL DOCUMENT
SCANNING — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the
Department of Information Technology, stated as part of the 2020 County -wide imaging project, staff
recommends awarding to the low bidder, Reprographics, Inc., for the cost of $9,095.00. Commissioner
Conway moved to approve said low bid, as recommended by staff. Commissioner James seconded the
motion, and it carried unanimously.
• 4) PRESENT BID #B1900133, STORAGE AND DATA PROTECTION REFRESH — DEPARTMENT
OF INFORMATION TECHNOLOGY: Mr. Rose presented the eight (8) bids received, noted this project
is part of the 2020 Budget, and stated staff will review and make a recommendation on January 13, 2020.
• NEW BUSINESS:
1) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR MAIL BALLOT DROP-OFF BOXES AND
VIDEO SURVEILLANCE RECORDING SYSTEM, AND AUTHORIZE CHAIR TO SIGN - THE BOARD
OF TRUSTEES FOR THE UNIVERSITY OF NORTHERN COLORADO (UNC): Bruce Barker, County
Attorney, on behalf of Carly Koppes, Clerk and Recorder, stated this agreement is consistent with other
forms used to allow placement of a ballot drop-off box at the UNC campus. Commissioner James moved
to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the
motion carried unanimously.
• 2) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR MAIL BALLOT DROP-OFF BOXES
AND VIDEO SURVEILLANCE RECORDING SYSTEM, AND AUTHORIZE CHAIR TO SIGN - AIMS
COMMUNITY COLLEGE: Mr. Barker stated this is consistent with the previous item for placement of a
ballot drop-off box at the Aims campus. Commissioner Conway moved to approve said agreement and
authorize the Chair to sign. The motion was seconded by Commissioner James, and it carried
unanimously.
; 3) CONSIDER CANCELLATION OF 2019 OUTSTANDING ACCOUNTS RECEIVABLE FOR
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Barbara Connolly, Controller, stated the
accounts listed on Exhibit A have been inactive for the past six months, despite numerous efforts to
collect, therefore, staff recommends their cancellation. Commissioner James moved to approve said
cancellation. Commissioner Conway seconded the motion. Responding to Commissioner Conway,
Ms. Connolly confirmed monthly billings were sent, with no response.
• 4) CONSIDER CONTRACT ID #3345 MASTER CUSTOMER AGREEMENT FOR FIBER
NETWORK, TELECOMMUNICATIONS, AND INFRASTRUCTURE SERVICES AND AUTHORIZE
CHAIR TO SIGN - ZAYO GROUP, LLC: Mike Wallace, Director of Public Safety Communications,
reviewed the terms of the ten (10) -year pricing contract to provide fiber connectivity throughout the
Minutes, Monday, December 30, 2019
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County. Commissioner Conway moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner James, the motion carried unanimously.
• 5) CONSIDER AGREEMENT FOR STUDY, CLEANING, CASTING AND REDISPLAY OF RARE
HORNED DINOSAUR FOSSIL AND AUTHORIZE CHAIR TO SIGN - DENVER MUSEUM OF NATURE
AND SCIENCE (DMNS): Mr. Barker stated under the provisions of this agreement, the DMNS will
transport the fossil, which is currently displayed in the lobby of the Weld County Administration building,
to the museum for study, cleaning and restoration, make a casting, and then return it in an improved case
for permanent display. He explained the County currently owns the bones and display, and noted this
process would transfer ownership to the DMNS; however, the fossil would remain on permanent display
in Weld County. He further stated the public will have access to observe the cleaning and restoration
process, and noted the scientist who recently reviewed the specimen has reason to believe the fossil
may potentially be related to the Eotriceratops, which lived millions of years prior to Triceratops, making
the fossil extremely rare and valuable to the study of Paleontology. Commissioner Conway stated the
fossil was generously donated by the Mapelli family and, due to the provision for transfer of ownership,
he asked that they be contacted as a courtesy. Mr. Barker stated he would attempt to contact them.
Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion
was seconded by Commissioner Conway, and it carried unanimously.
El 6) CONSIDER APPOINTMENTS TO WELD COUNTY EMERGENCY MEDICAL/TRAUMA
SERVICES COUNCIL: Commissioner James moved to approve said appointments. Commissioner
Conway seconded the motion, and it carried unanimously.
• 7) CONSIDER REAPPOINTMENT TO WELD/LARIMER REVOLVING LOAN FUND COMMITTEE:
Commissioner Conway moved to approve said reappointment. Commissioner James seconded the
motion, and it carried unanimously.
El 8) CONSIDER REAPPOINTMENTS TO HUMAN SERVICES ADVISORY COMMISSION:
Commissioner James moved to approve said reappointments. Commissioner Conway seconded the
motion, and it carried unanimously.
• 9) CONSIDER REAPPOINTMENTS TO BUILDING CODE BOARD OF APPEALS: Commissioner
Conway moved to approve said reappointments. Commissioner James seconded the motion, and it
carried unanimously.
• 10) CONSIDER RESOLUTION EXPRESSING OPPOSITION TO INITIATIVE #107 ("COLORADO
RESTORE GRAY WOLF POPULATION INITIATIVE"): Commissioner James moved to approve said
Resolution. Commissioner Conway seconded the motion. Chair Pro -Tern Freeman explained Chair
Kirkmeyer was unavailable to attend the work session; however, he spoke with her and she is in support
of the Resolution. He further stated the Initiative does not directly impact Weld County; however, the
Commissioners recognize the potential negative impacts which may result in other counties throughout
the state as a result of reintroducing wolves into the area. Commissioner Conway stated he has seen
the detrimental effect wolves can have on livestock, the initiative is in conflict with federal and state laws
and it creates complications for management of wildlife. There being no further discussion, the motion
carried unanimously.
Chair Pro-Tem Freeman recessed the meeting, at 9:33 a.m., to allow Chair Kirkmeyer additional
time to attend the meeting and participate in the final item of business.
Minutes, Monday, December 30, 2019
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BIDS: 1) APPROVE BID #B1900150, LEGAL NEWSPAPER SERVICES - CLERK TO THE
BOARD'S OFFICE (CONT'D FROM 12/23/2019): (Clerk's Note: Chair Kirkmeyer attended at 10:22 a.m.
and Commissioner Moreno was excused.) Chair Kirkmeyer reconvened the meeting. Mr. Turf presented
the bid submittal amounts. Commissioner Conway moved to approve the low bid from The Tributary.
The motion failed due to lack of a second. Commissioner Freeman moved to approve the second low
bid from The Greeley Tribune, based on comments previously submitted by the County Attorney. The
motion was seconded by Commissioner James. Commissioner Freeman commented it is important to
consider staffs' recommendation, and Commissioner James added the need for evidence of a legal
publication. Commissioner Conway stated there is more than a ten percent (10%) difference between
the two bid amounts, The Tributary has submitted evidence that the necessary form was submitted to
the U.S. Postal Service on October 29, 2019, to meet the statutory requirements, and he still supports
the low bid. Chair Kirkmeyer clarified she participated in the work session via telephone, and commented
it is somewhat questionable whether they meet the bid submittal requirements. She stated she viewed
the online publication generated by The Tributary, which was somewhat difficult to read and lacked any
search capability. She further stated the editor of The Tributary indicates there were issues with the lack
of a post mistress at the Keenesburg Post Office, which limits the ability to distribute publications and it
is the responsibility of the County to ensure adequate notice in a publication of general circulation. Lastly,
she noted there is a substantial difference in the number of subscribers for the two publications. Upon a
roll call vote, the motion to approve the bid submitted by The Greeley Tribune carried three to one (3-1),
with Commissioner Conway opposed.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:36 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddz,,w fie..&K /,
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
L),1/4-011-1-t4--
rbara Kirkmey r, Chair
Mike Freeman, Pro -Tern
EXCUSED DATE OF APPROVAL
Sean j Conway
Steve Moreno
Minutes, Monday, December 30, 2019
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ATTENDANCE LIST
1D/30/
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NAME - PLEASE PRINT LEGIBLY
ADDRESS (CITY, STATE ZIP)
EMAIL
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