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Home My WebLink About20194298.tiff RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COOKING MATTERS NO KID HUNGRY CAMPAIGN AND AUTHORIZE CHAIR TO SIGN -SHARE OUR STRENGTH WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Cooking Matters No Kid Hungry Campaign between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Share Our Strength, commencing October 1, 2019, and ending September 30, 2020, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Cooking Matters No Kid Hungry Campaign between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and Share Our Strength, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of September, A.D., 2019. BOARD OF COUNTY COMMISSIONERS WE D COUNTY, COLO ADO ATTEST: W.dadoitJ ara Kirkmeyer, C air Weld County Clerk to the Board Mike Freeman, Pro-Tern BY: Deputy Clerk to the Bo- ./. � � `� Sea P. Conway APPR• D AS T•�jli61 +Ci ��• . James County Attorney �� 1 r '\ Steve Moreno Date of signature: 1o/o3/I9 CG: ►-it_CTG� 2019-4298 lO(aa/19 HL0051 /ad 861 �y Memorandum TO: Barbara Kirkmeyer, Chair ICp�U N T Y Board of County Commissioners 1D FROM: Mark E. Wallace,MD, MPH Executive Director Department of Public Health & Environment DATE: September 12,2019 SUBJECT: Memorandum of Understanding with Share Our Strength for Cooking Matters Program Enclosed for the Board's approval is a renewal Memorandum of Understanding between Share Our Strength and the Weld County Board of County Commissioners for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE) for their Cooking Matters Program. Through the support of the Share Our Strength's No Kid Hungry campaign, the WCDPHE can provide healthy cooking and nutritious food shopping education to low income Weld County residents through two Cooking Matters Coordinators. The coordinators conduct classes throughout Weld County. The statewide Cooking Matters Colorado (CMC) program receives funding from several sources, including private foundations,the State of Colorado and the federal government. The Health Department is requesting to renew this popular program with CMC to maintain the two coordinators for Weld County. The funding period begins on October 1, 2019, and concludes on September 30, 2020. On October 1, 2020, we have the option to renew the MOU and funding for the positions for another year. This MOU can be terminated by either party with thirty days written notice. CMC will provide up to $138,093.56 for this fiscal period. CMC will provide $87,305.99 for the salary, inclusive of benefits for 1.0 FTE CMC Program Coordinator and$50,787.57 for the salary, inclusive of benefits for a 0.5 FTE health educator.No additional FTE will be required.CMC also provides funding for all programmatic related expenses (educational materials, incentives for program participants, groceries for cooking demonstrations, etc.). The Health Department continues to be responsible for supervising the positions and providing the computer, phone, and mileage expenses. Assistant County Attorney, Karin McDougal, has reviewed this MOU and determined that the terms are acceptable. Furthermore,this MOU was approved for placement on the Board's agenda via pass-around dated September 11, 2019. I recommend approval of this Memorandum of Understanding with Share Our Strength. 2019-4298 O913© HLOO5I '{y1' Memorandum of Understanding This Memorandum of Understanding(MOU)is made on October 1,2019 by and between Share Our Strength and Weld County Public Health and Environment. Cooking Matters is ending childhood hunger by helping families make healthy food choices.Our programs help parents and caregivers struggling with limited food budgets learn how to shop for and cook healthy,affordable meals.Cooking Matters is a campaign of Share Our Strength,an organization working to end hunger and poverty. Cooking Matters Colorado is the Cooking Matters campaign offered throughout the state of Colorado. Weld County Public Health and Environment works in partnership with the communities they serve,to make sure all Weld County residence have the opportunity to be health in mind, body and spirit.Weld County Public Health and Environment provides population-based interventions to improve the health of the entire community.Weld County Department of Public Health and Environment preserves, promotes and protects the health and environment of the residence of Weld County. This MOU is designed to reflect the understandings between Share Our Strength -Cooking Matters Colorado,a campaign of Share Our Strength,a private non-profit organization offering cooking and nutrition courses to low- income families,hereinafter CMCO and Weld County Public Health and Environment hereinafter WCPHE. This MOU will be in effect from October 1,2019 until September 30,2020,with opportunity for extension beyond this date.It shall remain in effect unless terminated by either party with thirty(30)days written notice. Grant Period and Disbursement of Funds The funding period begins on October 1, 2019 and concludes on September 30, 2020.CMCO will provide up to $138,093.56 total for this MOU period. CMCO will provide$87,305.99 for the salary, inclusive of benefits for a 1.full time CM Program Coordinator. Additionally,CMCO will provide$50,787.57 for the salary,inclusive of benefits for a 0.5 full time program coordinator in Weld County. Upon receipt of invoice from WCPHE,CMCO will provide funds on the following monthly schedule: Monthly Invoices due at the first of each month,for the previous month's work. First invoice due by November 1,2019 for$11,507.80 and will continue to invoice for that amount monthly for the duration of this MOU. 1 Use of Funds Funds are to be used for purposes related to salary,taxes and benefits for 1 full-time and 1 0.5FTE CM Program Coordinators from October 1, 2019 until September 30,2020.specific project goals,objectives and activities covered under this agreement are outlined in the Scope of Work. Scope of Work WCPHE will be responsible for supervising the CM Program Coordinators with the participation and advisement of the Share Our Strength Program Manager.The Satellite Partner Director, Kelly Martinez will be responsible for directly supervising the CM Program Coordinators. CM Program Coordinator(s)will be responsible for: • Reaching a minimum of 228 participants through approximately, 19 courses,with 100%being programming targeting Adults, Parents and Families living at or below 200%of the Federal Poverty Line by September 30th,2020,complying with CM National Gold Standards,average class size of 12 and maintaining an 85%graduation rate. Programming will take place in Weld County. • Implementing Cooking Matters at the Store tours reaching a minimum of 300 participants.Tours can be used as a recruiting tool, provided as a Week 7 activity for Families classes,or as a 1 time education event. • A minimum of 55%reached being Priority Audience,which is equal to 290 participants,for overall course and tour participants. Priority Audience being defined as a parent or caregiver of children ages 0-5. • In order to align with CMCO statewide 2020 Fiscal Year Goals,75%of annual goals outlined above are to be reached 9 months into this MOU period. By June 30, 2020 171 course participants and 225 tours participants will be reached. • Participate in pilots and innovation projects that further support the policy,systems and environment (PSE)work when and where appropriate. o PSE activities may include Local Health Champions,Social Marketing, Healthy Retail,Healthy Pantry work, promotion of the Cooking Matters App, partnership with Culture of Wellness,, and other initiatives as they are introduced around the state o In partnership with LiveWell Colorado's Food Insecurity Nutrition Incentive(FINI)grant,some annual implementation of Cooking Matters' at the Store with the Farmers Market addendum is required. This addendum is a guided farmers'market tour that teaches low-income adults to identify and use local produce and other healthy local foods and to demonstrate how to get the most nutrition and fresh produce shelf-life for their food dollars.When feasible to support expanded food skills education promotions and promotion of DUFB at the markets. • Support recruitment,training and program support for 3 regional Cooking Matters Colorado Train-the- Trainer partners in Weld County resulting in 108 participants being reached through 9 gold-standard courses,reaching 81 Priority Audience.Additional partners to complete additional courses will be supported. • Support recruitment,training and program support for 1-2 regional Cooking Matters Colorado Cooking Matters At The Store(CMATS)Train-the-Trainer partners in Weld County resulting 20 participants being reached through tours.Additional partners to complete additional courses will be supported. 2 • Recruit,train and maintain a large enough volunteer pool to fill each course and tour with qualified volunteer culinary and nutrition educators and working to train and mentor program graduates into support volunteer positions. o Funds for volunteer engagement will be provided at$300 to use at the partner's discretion (invoiced by June 15[2019),with the goal of recruiting,engaging,training, retaining,and appreciating volunteers from Weld County. • Recruiting,verifying,training and retaining enough agency partners to reach at least 228 total adults, parents and families living at or below 200%of the Federal Poverty Line through CM courses. • Participation in other nutrition, health or food-based events to promote Cooking Matters campaign, No Kid Hungry campaign(NKH),WCPHE and their respective messages o If other Cooking Matters programming,such as Cooking Matters at the Store events or Cooking Matters for Child Care Providers,are held in the service area of this position,WCPHE coordinators will be notified and asked to participate if appropriate. • Promote NKH tactics and activities,such as sharing info with class participants and agency partners about summer meals sites,CACFP programs,etc. • Connect with and participate in other relevant community partnerships/coalitions,such as LiveWell, Family Resource Center Association and coordinate with SNAP-Ed State and Implementing agencies as appropriate. • Work with SNAP-Ed program and Train-the-Trainer locations to prevent duplication of services. For example dividing up program locations, participant recruitment,types of programming and outreach to avoid overlap and confusion among multiple implementing agencies. • CM Coordinator will participate in required Cooking Matters local and national trainings. • Participate in required Cooking Matters local and national reporting to be the responsibility of the WCPHE. Implementation and Expenses CMCO will provide ongoing training and technical assistance for the WCPHE Programs Director and CM Program Coordinator for program support and program implementation. CMCO will reimburse travel expenses at IRS mileage rate and lodging for New Hire training as well as required Statewide and National conferences. CMCO will provide all course curriculum, participant healthy food tools,volunteer gifts,grocery cards and bin of cooking equipment,nutrition tools and Tablets;above and beyond the quarterly payments spelled out in this MOU. CMCO will provide 20 Tablets(with covers and chargers)per location and will remain property of CMCO. WCPHE will be liable for care and protection of the Tablets per the program equipment agreement, and responsible for tablet replacement for any reason. CMCO will cover course grocery expenses of up to$11,400 in total during this MOU period that includes groceries for 228 participants at$50 per participant.This is above and beyond the quarterly payments spelled out in this MOU.If additional courses are completed,CMCO commits to provide an additional$50 for each 6- week course participant. 3 CMCO will cover course stipends of up to$7650($850 per course)for Train the Trainer stipends to pay WCPHE partners to cover groceries and materials need for 9 TtT courses in total during this MOU period.WCPHE must flag and receive approval from CMCO Program Manager if there is a need to exceed the above amount of$7650. CMCO will provide all Cooking Matters at the Store grocery tour participant gift cards.This amount will not exceed$3,000 annually this is above and beyond the quarterly payments.WCPHE must flag and receive approval from CMCO Program Manager if there is a need to exceed above amount,$3,000,for Cooking Matters at the Store gift cards. CMCO will cover Cooking Matters At The Store Train the Trainer stipends of up to$300($15 per participant, $10 for a gift card and$5 for any needed materials)for 20 participants.WCPHE must flag and receive approval from CMCO Program Manager if there is a need to exceed the above amount of$300. Guidelines for grocery purchases are as follows: • Every household in CMA,CMF,CMP courses will receive take home bags of groceries for classes 1-4 and 6. • Every household/participant shall receive a$10 gift card after completion of Week 5 grocery store tour and Cooking Matters at the Store Tours. • The course grocery budget is calculated as$50 per person/per course for all associated grocery expenses. For example,a course containing 12 participants will have a budget of$600 for the entire course, including in class food,take home groceries,and the$10 gift card for week 5 lessons.A course containing 8 participants or families shall have a budget of$400(8 x$50). WCPHE will supervise CM Program coordinators and offer support for program implementation.Support for all CM Program Staff will include office space,storage space, phone,computer,Internet,copy machine,mileage, printing,copies,postage and other tools needed to effectively administer the program.WCPHE is encouraged to share upcoming activities/events related to health and hunger with CMCO for inclusion in the CMCO and NKH e- newsletters,at least 2 story submissions per MOU year with accompanying photos and waivers. Monitoring and Reporting CMCO will monitor program operations under this partnership.Such monitoring will include site visits by CMCO staff,and on occasion,by funding partners of CMCO,to observe program administration. If the CMCO Program Staff determines that the program implementation is not at the agreed upon levels,the CMCO Program Staff may request a written explanation of programmatic progress or expenses at any time. CMCO Program Manager,will have regular phone contact with WCPHE and make occasional site visits to determine the effectiveness of the partnership.WCPHE should feel free at any time to contact CMCO Senior Program Manager with questions or concerns.CMCO will have also regular contact with WCPHE Programs and CM Program Coordinator to offer on-going training and program support. CMCO requests a report from the WCPHE on basic course outputs at the completion of each Cooking Matters program/course(within one week)as well as implementation of the established Cooking Matters participant evaluation system. 4 CMCO requests Quarterly,PEARS database PSE,Partnership and Coalition entries must be updated in alignment with CMCO requirements and guidance. CMCO will request"Quarterly Check in"calls that will require the completion and review of a program evaluation document to be discussed with coordinator and CMCO manager. "Bi-Annual Team Check-ins"will include Satellite Partner Director,CM coordinators and CMCO Program Manager. Upon the departure of CM coordinators as an employee of WCPHE,CMCO may request an Exit Interview with the departing coordinator. Other Terms and Conditions The following terms and conditions also apply: Cross Promotion:CMCO and WCPHE agree to cross promote programs and include the other party in media opportunities whenever appropriate using correct language and logo to well represent each agency. Notification of promoting or media attention will be shared with each partner. Termination:Share Our Strength reserves the right to terminate this agreement, if in its sole discretion,it determines that the Satellite Partner has made any misrepresentations,has in any way misappropriated funds or has done anything inconsistent with this agreement. The declaration of bankruptcy or a decision to cease operations by Satellite Partner will automatically terminate this agreement. Either Party may terminate this agreement upon thirty(30)days written notification to the other Party.Satellite Partner shall furnish to Share Our Strength all necessary reports completed or in progress through the date of termination of this agreement. Any funds provided to the Satellite Partner that are not expended or committed for the purposes of this partnership,or within the partnership period as described above,will be returned to Share Our Strength. Moreover,Satellite Partner will promptly return unexpended funds if Share Our Strength or Satellite Partner elects to terminate said agreement as outlined above. CMCO and WCPHE agree to notify each other of problems or challenges and changes to this agreement in writing as soon as they arise. IN WITNESS WHEREOF,the parties hereto have caused this agreement to be duly executed by their respective authorized representatives as of the date signed. Weld County Public Health and Environment 1555 N. 17th Ave. Greeley,CO 80631 5 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLOR DO )Z4d>t,14, -- Barbara Kirkmeyer,C it $EP 0 2019 W40444) Jd&I; E ATTEST: Clerk to i e Board gti / r 1161 , 1'� �'s >♦�! / By: � Deputy Clerk to e B•and Ou N SHARE OUR STRENGTH NA By:Tom Nelson,President Date: q`\``k g\ 6 026 (9— 4z 9ra) Contract Form New Contract Request Entity Information Entity Name* Entity ID* ❑New Entity? SHARE OUR STRENGTH'S COOKING 34283 MATTERS Contract Name* Contract 1D Parent Contract ID SHARE OUR STRENGTH COOKING MATTERS 3128 MEMORANDUM OF UNDERSTANDING FY19-20 Contract L Requires Board Approval Contract Status TGEISER YES CTB REVIEW Contract Lead Email Department Project# tgeiser@coweid.co us Contract Description* MEMORANDUM OF UNDERSTANDING WITH SHARE OUR STRENGTH FOR THE COOKING MATTERS PROGRAM FY19-20 Contract Description 2 FY18-19 T2018-3285 FY17-18 T2017-3145 Contract Type* ent Requested BOCC Agenda Due Date GRANT HEALTH Date 09/14/2019 09/1812}19 Amount* Department Email $138,'093.55 CM-HeaI h@eIdgoe corn Will a work session with BOCC be required?* NO Renewable* Department Head Email NO CM-Health- Does Contract require Purchasing Dept. to be included? DeptHead@weidgovcorn NO Automatic Renewal NO County Attorney GENERAL COUNTY Grant Al I ORNEY EMAIL. YES County Attorney Email IGA CM- C.OUNTYATTORNEY@WELD GOV.COM Grant Deadline Date If this is a ren enter previous Contract ID 2182 tf this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date Renewal Date 10/D1/2019 08/03/2020 Termination Notice Period Committed Delivery Date Expiration Date 09/30/2020 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel TANYA GEISER CHRIS D'OV DIC) KARIN MCDOUGAL DH Approved Date Finance Approved Date Legal Counsel Approved Date 09.(16/2019 09O0/2019 09;23/2019 Final Approval BOCC Approved Tyler Ref# AG 093019 BOCC Signed Date BOCC Agenda Date 09/30/2019 Originator TGEISER Submit Hello