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COUNTY OF WELD•
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WELD COUNTY COUNCIL 8 178
January 5, 1978
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The Weld County Council met in regular session in f iX
conformity with the Weld County Home Rule Charter at
915 10th Street, Greeley, Colorado, January 5, 1978 at
the hour of 9 A.M.
ROLL CALL: The following members were present:
Nancy Clark, President
Bob E. White, Vice President
Floyd Oliver, Councilman
Robert Martin, Councilman
Also present: Commissioner Ed Dunbar; Attorney Robert Ray;
Commissioner Leonard Roe; Observer for the League of Women
Voters, Bev Brown; 4 members of the press; and the secretary,
Beverly Thomas.
MINUTES: Bob Martin made a motion that the December 6, 1977 minutes
be adopted. Floyd Oliver seconded the motion and it carried
unanimously.
Bob Martin made an addition as follows to the "Personnel
Appeal Procedures" section on page 3 of the December 13, 1977
minutes: Bob White said to Mr. Barrett that if Mr. Barrett
did not want to discuss the case of Mr. Richardson in public
he would not have to do so. Bob White said that if he would
prefer to discuss the matter in private that would be accept-
able." Bob White made a motion that the minutes be adopted
with the stated addition. Bob Martin seconded the motion and
it carried unanimously.
CORRESPONDENCE: Nancy Clark read a letter from Tom Dority. She
mentioned memos regarding holidays, open house of Centennial
Center, new Commissioner coordinators, requests for computer
services, and two resolutions from the County Commissioners.
REPORTS:
HEALTH: Nancy Clark explained that Mr. Oakeson had contacted the
Council regarding the Balcolm Chemical Plant. Mrs. Clark
said that she would see that the Council 's specific request
for him to present his complaint at the January 17, 1978
Council meeting be retracted as this was a city problem.
FINANCES: Bob Martin noted that $1627.00 was paid to Cooke, Gilles,
and Schaefer for special counsel.
OLD BUSINESS :
MAY 20TH AUCTION: A partial, written report prepared by Ron
Richardson on the May 20, 1977 Auction was presented/ � to each 780945
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County Council Min' s ^ Page 2
January 5, 1978
Councilmember. No action was taken regarding the report, as it
was partial and for only the Councilmembers' consideration at
this time.
HIRING OF A PERFORMANCE AUDITOR: A discussion was held regarding
who should interview the applicants for performance auditor. Bob
White appointed the entire Council to act as an interviewing
committee. The time for the interviewing was set for 10 A.M.
January 10, 1978 with the details to be arranged through the
Personnel Department.
EXECUTIVE SESSIONS AND TAPE RECORDINGS: Mr. Ray presented copies of
state law regarding public meetings and public records. He point-
ed out that state law said that executive session may be employed
for " . . . consideration of documents or testimony given in
confidence . . . " but no final decisions shall be made at any
session which is closed to the general public. Mr. Ray said that
a meeting that is first open to the public and then retires to an
executive session would appear to best fit the law. Furthermore,
testimony from one Councilmember to the rest of the Council would
fit the definition of testimony in the law.
Nancy Clark thought it would be advisable for each Council
meeting to include an executive session to expedite the work
of the Council. Bob White said that regular executive sessions
were necessary so the Council could consider complaints and
allegations brought to it without making every such allegation
public before it had been researched. He said that to make eiery
allegation public was unreasonable as damage could thereby be
done to individuals and agencies. He pointed out that some items
keep brewing indefinitely because of the lack of opportunity for
them to be discussed amongst the Councilmembers.
A member of the press asked Mr. Ray what could be made public
before or after an executive session. Mr. Ray said that the Council
could tell as much or as little as the Council members wished to
tell about matters discussed in executive session.
Floyd Oliver made a motion that starting with the next regular
meeting, the Council meetings will be open at 9 A.M. for roll
call and then the Council shall go into executive session for
consideration of documents or testimony given in confidence but
not for making policy decisions. At 9:30 A.M. the doors of the
meeting will be open for the public meeting. Bob Martin seconded
the motion and it passed unanimously.
Tape recordings of Council meetings were discussed. Mr. Ray
said that public meetings should be recorded in detail as would
be done by a court reporter. While tape recordings are not
required they are often the most expedient way to meet the
standard of thoroughness required. These records are to be
maintained on file for three years. It was pointed out that the
Council 's budget did not allow for the cost involved in usino as
many tape recordings as that would necessitate. The secretary was
County Council Mir 3s Pane 3
January 5, 1978
instructed to research the cost of implementing such a
procedure. Dub White asked if it would be proper to store
the Council meeting tape recordings in the Clerk to the
Board's office where they would be more accessible to the
public. Mr. Ray said that if the Clerk would be willing to
store the recordings that would be fine. They are to be
available to the public at reasonable hours and forty hours
a week is more reasonable than then the ten hours a week that
the Council office is open.
ELECTION OF OFFICERS: Nancy Clark opened the meeting for nominations
for the 1978 Chairman of the Council. Floyd Oliver nominated
Bob White. Bob White nominated Floyd Oliver. Floyd Oliver
withdrew his name due to health reasons. Bob White was elected
with three yeas and Bob White voting nay.
Nancy Clark opened the meeting for nominations for vice-
chairman. Floyd Oliver was nomireted by Bob Martin. Bob Martin
was nominated by Bob White. Bob White asked that secret ballots
be cast. There was a tie vote. Floyd Oliver made a motion that
the election of the vice-chairman be delayed until the next meet-
ing. Bob Martin seconded the motion and it carried unanimously.
JANUARY 17, 1978 MEETING AGENDA: The meeting was turned over to the
new chairman. Nancy Clark made a motion that the Council extend
an invitation to particular persons and anyone interested in
coming to the January 17, 1978 Council meeting at 10 A.M. to
voice complaints regarding Weld County government. The
announcement shall be made in a press release. Floyd Oliver
seconded the motion and it passed unanimously.
MISCELLANEOUS: Nancy Clark read a letter of objection from Tom Dority
regarding the Council 's "intervention" in a personnel matter.
There was discussion regarding the information Mr. Dority received
regarding the matter of his objection. Floyd Oliver made a motion
that the Council send a copy of the December 13, 1977 corrected
minutes to Mr. Dority with a letter explaining what happened at
the December 13, 1978 Council meeting regarding the incident. Bob
Martin seconded the motion and it passed unanimously.
In response to a request for informational persons to be in each
county office for the Centennial Center open house on February 25,
1978, it was determined that each Council member would serve for
one hour. The following schedule was arranged:
Bob Martin 10 to 11 A.M.
Nancy Clark 11 to 12 Noon
Bob White 1 to 2 F.M.
Floyd Oliver 2 to 3 P.M.
John Martin 3 to 4 F.M.
Nancy Clark announced that the oral arguments in the case of the
District Attorney versus Victor Jacobucci would be heard Monday,
January 16, 1978 at 3:30 P.M. in Judge Behrman's court.
County Council Mil .es Page 4
January 5, 197£3
There being no further business, the meeting was adjourned.
Respectfully submitted,
tt
Beverly Thomas APPROVE} y^' i6 Pt rt
Council Secretary
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