HomeMy WebLinkAbout20193682.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR. JUSTICE ASSISTANCE
GRANT (JAG) AND AUTHORIZE CHAIR TO SIGN - CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Justice Assistance Grant (JAG) between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriffs
Office, and the City of Greeley, commencing upon full execution, with further terms and conditions
being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the Justice Assistance Grant (JAG)
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Sheriffs Office, and the City of
Greeley be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of August, A.D., 2019.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddatio;�
Weld County Clerk to the Board
County Attorney
Date of signature: Df -10%1
Mike Freeman, Pro-Tem
Steve Moreno
CC : S O OK), A C T(6c/cD)
10/05/20
2019-3682
SO0040
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Requesting Signature of Formula JAG (Justice Assistance Grant) MOU with City of Greeley, Police Department
for FY2019-2020
DEPARTMENT: Sheriff's Office DATE: 8/07/2019
PERSON REQUESTING: Sonja Kohlgraf, Budget Manager
Brief description of the problem/issue:
The Bureau of Justice Assistance will award $54,247 to the Greeley Police Department and to the Weld County
Sheriffs Office through the Edward Byrne Memorial Justice Assistance Grant (JAG). The Sheriff's Office portion of the
formula -based award is $12,119. The City of Greeley is the fiscal agent for the grant and will complete all necessary
reporting requirements, and issue us the reimbursement of these dollars once spent on eligible projects.
As in past years, a Memorandum of Understanding is needed between the City of Greeley and the Weld County
Board of County Commissioners to memorialize the division of funds. Historically the Sheriffs Office has spent JAG
grant funds on equipment needs. This year is similar. The Sheriff's Office would like to use these grant funds for the
following needs:
• Ballistic vests and carriers for jail deputies $4,300
• Crime analyst notebook $5,000
• Tripod and digital recorder for the command center $1,250
• Equipment for the Peace Officer Standards and Training Program $1,569
Total estimated cost $ 12,119
The Sheriff's Office recognizes that this type of equipment investment will have a positive impact on officer safety, crime
prevention and enforcement of the criminal law.
Due to the short turnaround for this grant application, we are asking for approval to move forward with the MOU.
This MOU has been sent to the County Attorney's Office for review as well.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
1) Authorize Chair to sign the MOU and receive the $12,119 from the JAG by partnering with Greeley.
2) Request more information and schedule a work session.
3) Refuse to enter into the MOU, causing the forfeiture of these dollars for FY2019.
Recommendation:
We recommend the Board of County Commissioners authorize the Commissioner Chair to sign the MOU with Greeley to
receive the JAG funds as designated by the Bureau of Justice Assistance. Thank you.
Approve Schedule
Sean P. Conway
5col-f• k -J4 5 via avid.
Recommendation Work Session
Mike Freeman /Rohn
Barbara Kirkmeyer.dha I r
Steve Moreno
Other/Comments:
2019-3682
Karla Ford
From:
Sent:
To:
Subject:
I approve - thanks
** Sent from my iPhone **
Scott James
Wednesday, August 7, 2019 3:51 PM
Karla Ford
Re: Pass Around - 2019 JAG Formula Grant MOU
Scott K. James
Weld County Commissioner, District 2
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
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On Aug 7, 2019, at 2:16 PM, Karla Ford <kford(alweldgov.com> wrote:
You missed this on the counter, please let me know if you approve recommendation. Thank you!
Karla Ford*
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldoov.com
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
<image003.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Sonja Kohlgraf <skohlAraft weldgov.com>
Sent: Wednesday, August 7, 2019 8:18 AM
To: Karla Ford <kford(aweldgov,com>
Cc: Sonja Kohlgraf <skohlgraf@weldgov.com>
Subject: Request for BOCC Pass around - 2019 JAG Formula Grant MOU
Good morning Karla,
1
MEMORANDUM OF UNDERSTANDING
THIS_1 MEMORANDUM OF UNDERSTANDING is made this ,day of
, 2019, by and between THE CITY OF GREELEY, COLORADO and THE
WECOUNTY BOARD OF COUNTY COMMISSIONERS, COUNTY OF WELD,
COLORADO.
WHEREAS, the Bureau of Justice Assistance has provided joint funding that is available
to both the City of Greeley and Weld County; and
WHEREAS, the funding that is being provided by the Bureau of Justice Assistance is in
the total amount of $54,247; and
WHEREAS, the City of Greeley Police Department will be the Fiscal Agent for the grant
and will initially receive the total grant award of $54,247; will remit the amount of $12,119 to
Weld County as the Sheriffs Office portion of the grant award; and, will retain the amount of
$42,128 as the City of Greeley Police Department's portion of the award.
WHEREAS, as with previous funding, both agencies have determined that they have
different needs and uses for the funds being made available; and
WHEREAS, this Memorandum of Understanding provides for the division of funds being
made available; and
WHEREAS, the parties wish to reduce their understanding to writing.
THE PARTIES HEREBY AGREE AS FOLLOWS:
1) Upon receipt of the total funding amount of $54,247, the Greeley Police Department
(Fiscal Agent) will pay the sum of $12,119 to the Weld County Sheriffs Office as and for the
Weld County's portion of the Edward Byrne Memorial Justice Assistance Grant (JAG) formula
program.
2) The remaining sum in the amount of $42,128 will be retained by the City of Greeley as
and for the Greeley Police Department's portion Edward Byrne Memorial Justice Assistance Grant
(JAG) formula program.
3) The financial reporting to the Bureau of Justice Assistance will be maintained by the
Greeley Police Department (Fiscal Agent) with each party maintaining a financial and operational
record of their respective portions of the program and in compliance with the Federal Financial
Guide, the parameters of the grant and any special conditions as noted in the SOGA award. The
do/9- 3G8e2 (3)
Weld County Sheriff's Office shall transmit said records to the Greeley Police Department upon
request by the Department.
IN WITNESS WHEREOF, the parties have executed this contract on the day and year first
written above.
THE CITY OF GREELEY, COLORADO
Bv:
WELD COUNTY BOARD OF COUNTY
COMMISSIONERS
By: ` I
Mike Freeman, Pro-Tem
AUG
AT TE
Ci
Approved as
By:
City
Approve• as to Leval Form:
Ci
—Dire . r of T nance
Recommende
By:
Chief of Police
Greeley Police Department
Approve • to Finance:
Deputy
Approved as to Legal Form:
By:
County Attorney
Recommended:
By:
Sheriff
Weld County Sheriff's Office
0209-
Contract Form
New Contract Request
Entity Information
Entity Name*
CITY OF GREELEY
Contract Name*
FORMULA, JAG MOU FY201S
Contract Status
CTB REVIEW
Entity ID *
@u GOO E 1
Contract ID
3074
Contract Lead*
SKOHLGRAF
❑ New Entity?
Parent Contract ID
Requires Board Approval
YES
Contract Lead Email Department Project #
skohigraf@co°weld.co.us
Contract Description*
MOU FOR FORMULA JAG FOR FY2019. TOTAL IS $12,114 FOR WELD SHERIFF. $42,120 FOR GREELEY TOTAL GRANT FUNDS
$E4.247. WELD SHERIFF IS SUBRECIPIENT.
Contract Description 2
GREELEY PD (LINDSEY ULLRICH) REQUIRES 3 ORIGINALS SIGNED BY WC BOCC PLEASE NOTIFY ME WHEN THEY ARE
COMPLETE AND I WILL DELIVER TO LINDSEY AT GREELEY PD. ! ORIGINAL FULLY EXECUTED MOU WILL BE SENT BACK TO
US THANK YOU. SONJA KOHLGRAF
Contract Type *
AGREEMENT
Amount*
$12:119.00
Renewable*
NO
Automatic Renewal
Grant
Department
SHERIFF
Department Email
CM-Sherifffegweldgov com
Department Head Email
CM-Sheriff-
DeptHeadwieldgov=.corn
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
C M-
COUNTY.A I 1 ORNEY@WELD
CCV.COI\1
Requested BDCC Agenda
Date*
08/14/2019
Due Date
'J?8l10i2019
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in
OnEase
Contract Dates
Effective Date
Termination Notice Period
Review Date*
03/01/2020
Renewal Date
Committed Delivery Date Expiration Date*
05 3C/2020
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
Approval Process
Department Head
ESTHER GESICK
DH Approved Date
03/09/2019
Final Approval
BOCC Approved
BOCC signed Date
BOCC Agenda Date
D8;1412019
Originator
SKOHLGRAF
Contact Type Contact Email
Finance Approver
BARB CONNOLLY
Contact Phone 1 Contact Phone 2
Purchasing Approved Date
Finance Approved Date
08/12)2019
Tyler Ref #
A0081419
Legal Counsel
BOB CHOATE
Legal Counsel Approved Date
0813;2019
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