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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Contract for Sales Search on the Web Functionality - Bid B1800154
DEPARTMENT: Information Technology DATE: 2/5/19
PERSON REQUESTING: Ryan Rose
Brief description of the problem/issue:
The Board approved the award of Bid B1800154 to Spatialest on January 17, 2019, to implement a
hosted solution enabling the public to search, query, and analyze property sales data using a
website. 2019 is a re -appraisal year, and the Assessor's office hopes that this tool will enable
property owners to independently research and understand their property valuations. Attached are
all documents required for the vendor to proceed. Documents have been approved by IT, the
Assessor's Office, the County Attorney, and signed by the vendor.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
1) Grant authorization for the Chair to sign the contract
Recommendation:
Weld County IT recommends that the Board grant approval for the Chair to sign the attached
contract. This will allow the vendor to implement the desired services.
Sean P. Conway
Mike Freeman, Pro-Tem
Scott K. James
Barbara Kirkmeyer, Chair
Steve Moreno
donaKr-(25,4„d4.
a -is -gory
Approve Schedule
Recommendation Work Session
ce2 Olt,160
d- - l9
Other/Comments:
0.20/9- 0/38
Cheryl Hoffman
Fro m:
Sent:
To:
Subject:
Sean Conway
Tuesday, February 05, 2019 12:51 PM.
Cheryl Hoffman
Re: Contract for Sales Search on the Web Functionality - Bid B1800154
Cheryl - Yes - I agree with recommendation. Sean
Sent from my iPhone
On Feb 5, 2019, at 12:40 PM, Cheryl Hoffman <choffman weldgov.cor> wrote:
Do you agree with the recommendation, Sean?
Thanks!
Cheryl Hoffman
Deputy Clerk to the Board
Weld County Clerk to th,5-Board O/�Ic
1150 O Street
Greeley, CO 80631
970.4000 4227
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intended only for the person or entity to which it is addressed and may contain information that is
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From: C M103 -05 55@CO.WFLD.C US <CMIO3-05255@CO,WELt _sCo.uS>
Sent: Tuesday, February 05, 2019 12:36 PM
To: Cheryl Hoffman <choffman@we1dgov.com>
Subject: Attached Image
<4954_OO1.pdf>
1.
Master Software & Services Agreement
Weld County Government, Colorado
February 2019
Spatialest Inc
101 N. Woodland Blvd
Suite A304
Deland FL
32720
info@spatialest.com
www.spatialest.com
T: 617 418 4531
Contents
1 SPATIALEST MASTER SOFTWARE AND SERVICE AGREEMENT
2 SOFTWARE AND SERVICES
2.1 Software License.
2.2 Subscription Services.
2.3 Professional Services.
2.4 Maintenance Services.
2.5 Indefinite Quantity.
2.6 Sales Orders and SOWs.
3 FEES; PAYMENT TERMS
3.1 Fees.
3.2 Disputed Charges.
3.3 Taxes.
4 CONFIDENTIALITY
4.1 Confidential Information.
4.2 Exclusions.
4.3 Injunctive Relief.
5 LIMITED WARRANTY
6 LIMITATION OF LIABILITY.
7 TERM
7.1 Term.
7.2 Termination.
7.3 Effect of Termination.
8 OWNERSHIP
8.1 Customer Personnel.
9 INDEMNIFICATION
9.1 Indemnification.
9.2 Indemnification Procedure.
10 GENERAL PROVISIONS
10.1 Entire Agreement and Controlling Documents.
10.2 Assignment.
10.3 Governing Law.
10.4 Headings.
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Spatialest Software & Services Agreement 2
10.5 Relationship of the Parties.
10.6 Publicity.
10.7 Notices.
10.8 No Third Party Beneficiaries.
10.9 Counterpart, Order of Precedence.
10.10 Waiver and Severability.
10.11 Export; Government Restricted Rights.
10.12 Signatures.
11 EXHIBIT A DEFINITIONS
12 EXHIBIT B SOFTWARE LICENSE
13 EXHIBIT C SUBSCRIPTION SERVICES
14 EXHIBIT D PROFESSIONAL SERVICES
15 EXHIBIT E MAINTENANCE SERVICES
16 EXHIBIT F SALES ORDER
17 EXHIBIT G STATEMENT OF WORK
17.1 Data
17.1 Tables
17.2 Primary Table
17.3 Metadata
17.4 Update
17.5 GIS Data
17.6 Data Sets
17.7 Comper Type
17.8 Data
17.9 Field Definitions
17.10 Field Alias
17.11 Define Essentials
17.12 Comp Display
17.13 Info Display
17.14 Filters
17.15 Map
17.16 Timescale and Work Program
17.17 Project Management
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Spatialest Software & Services Agreement 3
1 SPATIALEST MASTER S
E AND SERVICE AGREEMENT
This Master Software and Service Agreement (the "Agreement"), effective the 13th day of February
2019 (the "Effective Date"), is made by and between Spatialest, Inc. with its principal place of business
at 101 N.Woodland Blvd, DeLand FL, 32720 ("Spatialest"), and Weld County, Colorado, a Government
Entity with a principal place of business at 1150 O St, Greeley, CO 80631 ("Customer"). Spatialest and
Customer shall herein be referred to each as a "Party" and collectively as the "Parties". In
consideration of the mutual promises and covenants contained in this Agreement, and for other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties
agree as follows:
DEFINITIONS. Capitalized terms referred to in this Agreement and not defined herein shall have the
meanings set, forth in the Definition Appendix attached hereto as Exhibit A.
Spatialest Software & Services Agreement 4
2 SOFTWARE AND SERVICES
2.1 Software License.
If Customer has purchased a Software License, then the Software is provided in accordance with and
is subject to the provisions set forth in this Agreement, the applicable Sales Order, and the additional
terms set forth on Exhibit B hereto.
2.2 Subscription Services.
If Customer has purchased a subscription to Spatialest's Software as a Service (the "Subscription
Services") then the Subscription Services are provided in accordance with and are subject to the
provisions set forth in this Agreement, the applicable Sales Order, and the additional terms set forth
on EXHIBIT C hereto.
2.3 Professional Services.
"Professional Services" means those certain development, installation, set-up, integration,
configuration, consulting and/or training services, if and as specified on a Sales Order and/or on a SOW
to be provided by Spatialest. The SOW may be a stand-alone document or attached to the applicable
Sales Order as a schedule or other attachment. Spatialest or its designated subcontractors shall make
available to Customer certain Professional Services, if and as specified on a Sales Order and/or on an
SOW. Professional Services are provided in accordance with and is subject to the provisions set forth
in this Agreement, the applicable Sales Order, and the additional terms set forth on EXHIBIT D hereto.
2.4 Maintenance Services.
"Maintenance Services" means Spatialest's maintenance and support services for the Software or
Subscription Services. If Customer has purchased a Software License and also purchased Maintenance
Services (as indicated on a Sales Order), Spatialest will provide Maintenance Services for the applicable
term of Maintenance Services purchased. If Customer has purchased Subscription Services, then
Customer shall provide the Maintenance Services during the Subscription Period (as defined in Exhibit
C). Maintenance Services are provided in accordance with and is subject to the provisions set forth in
this Agreement, the applicable Sales Order, and the additional terms set forth on EXHIBIT E hereto.
2.5 Indefinite Quantity.
The parties acknowledge that this Agreement is an indefinite delivery/indefinite quantity ("IDIQ")
contract, and the parties may execute multiple Sales Orders under this Agreement.
2.6 Sales Orders and SOWs.
Spatialest Software & Services Agreement 5
The initial Sales Order and SOW may be attached hereto as Exhibit F and Exhibit G, respectively. If the
initial Sales Order and SOW are attached hereto as exhibits, the parties acknowledge and agree that
the initial Sales Order and SOW do not require a separate signature to be valid. For the avoidance of
doubt, the attachment of the initial Sales Order and SOW to this Agreement does not prohibit the
parties from entering into separate, subsequent Sales Orders and SOWs. Each subsequent Sales Order
or SOW will be mutually agreed upon and signed by both parties. Unless expressly set forth in the
applicable Sales Order or SOW, each Sales Order or SOW is distinct from the other, but each is subject
to the terms and conditions of this Agreement, and the applicable exhibits attached hereto, based on
the particular Software and/or Services ordered under the applicable Sales Order or SOW. For the
avoidance of doubt, each Sales Order or SOW shall only be subject to the exhibit(s) applicable to the
particular Software and/or Services ordered under such Sales Order or SOW.
Spatialest Software & Services Agreement 6
3 FEES; PAYMENT TERMS
3.1 Fees.
Customer agrees to pay Spatialest for the Software and Services provided and expenses incurred on
the basis and at the rates specified in each Sales Order or SOW. Unless otherwise set forth on the Sales
Order or SOW, payment shall be due within thirty (30) days after receipt of Spatialest's invoice and
shall be made in US Dollars. Customer agrees to pay a late charge of one percent (1%) per month (or
part of a month), or the maximum lawful rate permitted by applicable law, whichever is less, for all
amounts, not subject to a good faith dispute, and not paid when due. In addition to paying the
applicable fees, Customer shall also pay all pre -approved reasonable travel and out-of-pocket
expenses incurred by Spatialest in connection with any Software and Services rendered. All such fees
shall be included in each relevant SOW.
3.2 Disputed Charges.
If Customer disputes any charge or amount on any invoice and such dispute cannot be resolved
promptly through good faith discussions between the Parties, Customer shall pay the amounts due
under this Agreement less the disputed amount, and the Parties shall diligently proceed to resolve
such disputed amount. An amount will be considered disputed in good faith if (i) Customer delivers a
written statement to Spatialest on or before the due date of the invoice, describing in detail the basis
of the dispute and the amount being withheld by Customer, (ii) such written statement represents
that the amount in dispute has been determined after due investigation of the facts and that such
disputed amount has been determined in good faith, and (iii) all other amounts due from Customer
that are not in dispute have been paid as and when required under this Agreement.
3.3 Taxes.
Fees are exclusive of taxes. Customer shall be responsible for the payment of all sales, use and similar
taxes arising from or relating to the Software and Services provided hereunder, except for taxes
related to the net income of Spatialest and any taxes or obligations imposed upon Spatialest under
federal, state and local wage laws.
Spatialest Software & Services Agreement 7
lC II NFIDENTIALITY
4.1 Confidential Information.
During the term of this Agreement, each Party will regard any information provided to it by the other
Party and designated in writing as proprietary or confidential to be confidential ("Confidential
Information"). Confidential Information shall also include information which, to a reasonable person
familiar with the disclosing Party's business and the industry in which it operates, is of a confidential
o r proprietary nature. The receiving Party shall hold in confidence, and shall not disclose (or permit or
suffer its personnel to disclose) any Confidential Information to any person or entity except to a
director, officer, employee, outside consultant, or advisor (collectively "Representatives") who have a
n eed to know such Confidential Information in the course of the performance of their duties for the
receiving Party and who are bound by a duty of confidentiality no less protective of the disclosing
Party's Confidential Information than this Agreement. The receiving Party and its Representatives shall
u se such Confidential Information only for the purpose for which it was disclosed and shall not use or
exploit such Confidential Information for its own benefit or the benefit of another without the prior
written consent of the disclosing Party. Each Party accepts responsibility for the actions of its
Representatives and shall protect the other Party's Confidential Information in the same manner as it
protects its own valuable confidential information, but in no event shall less than reasonable care be
u sed. The Parties expressly agree that the Software and Services, and terms and pricing of this
Agreement are Confidential Information. Customer further agrees that it shall not use the Software
and Services for the purposes of conducting comparative analysis, evaluations or product benchmarks
with respect to the Software and Services and will not publicly post any analysis or reviews of the
Software and Services without Spatialest's prior written approval. A receiving Party shall promptly
notify the disclosing Party upon becoming aware of a breach or threatened breach hereunder and
shall cooperate with any reasonable request of the disclosing Party in enforcing its rights.
4.2 Exclusions.
Information will not be deemed Confidential Information hereunder if such information: (i) is known
prior to receipt from the disclosing Party, without any obligation of confidentiality; (ii) becomes known
to the receiving Party directly or indirectly from a source other than one having an obligation of
confidentiality to the disclosing Party; (iii) becomes publicly known or otherwise publicly available,
except through a breach of this Agreement; or (iv) is independently developed by the receiving Party
without use of the disclosing Party's Confidential Information. The receiving Party may disclose
Confidential Information pursuant to the requirements of applicable law, legal process or government
regulation, provided that it gives the disclosing Party reasonable prior written notice to permit the
Spatialest Software & Services Agreement 8
disclosing Party to contest such disclosure, and such disclosure is otherwise limited to the required
disclosure.
4.3 Injunctive Relief.
Notwithstanding any other provision of this Agreement, both Parties acknowledge that any use of the
disclosing Party's Confidential Information in a manner inconsistent with the provisions of this
Agreement may cause the disclosing Party irreparable and immediate damage for which remedies
other than injunctive relief may be inadequate. Therefore, both Parties agree that, in addition to any
other remedy to which the disclosing Party may be entitled hereunder, at law or equity, the disclosing
Party shall be entitled to an injunction or injunctions (without the posting of any bond and without
proof of actual damages) to restrain such use in addition to other appropriate remedies available
under applicable law.
Spa tialest Software & Services Agreement 9
5 LIMITED WARRANTY
5.1 Limited Warranties. The limited warranties for each of the Software and Services are set forth in
the respective Exhibits attached hereto.
5.2 No Other Warranty. SPATIALEST DOES NOT REPRESENT THAT THE SOFTWARE OR SERVICES WILL
BE ERROR -FREE OR THAT THE SOFTWARE OR SERVICES WILL MEET CUSTOMER'S REQUIREMENTS OR
THAT ALL ERRORS IN THE SOFTWARE OR SERVICES WILL BE CORRECTED. THE WARRANTIES STATED IN
SECTION 5.1 ABOVE ARE THE SOLE AND EXCLUSIVE WARRANTIES OFFERED BY SPATIALEST. THERE ARE
NO OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION,
THOSE OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON -INFRINGEMENT OF
THIRD PARTY RIGHTS.CUSTOMER ASSUMES ALL RESPONSIBILITY FOR DETERMINING WHETHER THE
SOFTWARE, SERVICES, OR RESULTS ARE ACCURATE OR SUFFICIENT FOR CUSTOMER'S PURPOSES.
Spatialest Software & Services Agreement 10
6 LIMITATION OF LIABILITY.
CONSEQUENTIAL DAMAGES WAIVER. EXCEPT AS MAY ARISE OUT OF EITHER PARTY'S BREACH OF
SECTION 4.1, NEITHER PARTY WILL BE LIABLE TO THE OTHER OR ANY THIRD PARTY FOR LOSS OF
PROFITS, OR SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES,
INCLUDING LOST PROFITS AND COSTS, IN CONNECTION WITH THE PROVISION OF THE SOFTWARE AND
SERVICES, OR THE PERFORMANCE OF ANY OTHER OBLIGATIONS UNDER THIS AGREEMENT, EVEN IF IT
IS AWARE OF THE POSSIBILITY OF THE OCCURRENCE OF SUCH DAMAGES.
LIMITATION OF LIABILITY. THE TOTAL CUMULATIVE LIABILITY OF SPATIALEST TO CUSTOMER FOR ANY
AND ALL CLAIMS AND DAMAGES UNDER THIS AGREEMENT, WHETHER ARISING BY STATUTE,
CONTRACT, TORT OR OTHERWISE, WILL NOT EXCEED THE FEES PAID BY CUSTOMER TO SPATIALEST
UNDER THE SALES ORDER FOR THE SOFTWARE AND SERVICES WHICH FORM THE SUBJECT OF THE
CLAIM DURING THE SIX (6) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE
CLAIM. THE PROVISIONS OF THIS AGREEMENT ALLOCATE RISKS BETWEEN THE PARTIES. THE PRICING
SET FORTH IN EACH SALES ORDER REFLECTS THIS ALLOCATION OF RISK AND THE LIMITATION OF
LIABILITY SPECIFIED HEREIN.
Spatialest Software & Services Agreement 11
7 TERM
7.1 Term.
This Agreement will commence on the Effective Date of this Agreement and will continue in effect
until otherwise terminated in accordance with Section 7.2 below. The term of each Sales Order shall
be set forth on the Sales Order. Spatialest reserves the right to change the rates, applicable charges
and usage policies and to introduce new charges, for such Sales Order upon providing Customer
written notice thereof (which notice may be provided by e-mail) at least 60 days prior to the then
current renewal date of the Sales Order.
7.2 Termination.
Notwithstanding the foregoing, either Party may terminate this Agreement or any Sales Order (i)
immediately in the event of a material breach of this Agreement or any such Sales Order by the other
Party that is not cured within thirty (30) days of written notice thereof from the other Party, or (ii)
immediately if the other Party ceases doing business or is the subject of a voluntary or involuntary
bankruptcy, insolvency or similar proceeding, that is not dismissed within sixty (60) days of filing.
Termination of a Sales Order shall not be deemed a termination of this Agreement or any other Sales
Order. Termination of this Agreement shall, however, terminate all outstanding Sales Orders. Either
Party may also terminate this Agreement upon no less than thirty (30) days' prior written notice to
the other Party for any reason, if at such time there are no outstanding Sales Orders then currently in
effect. All rights and obligations of the Parties which by their nature are reasonably intended to survive
such termination or expiration will survive termination or expiration of this Agreement and each Sales
Order and SOW.
7.3 Effect of Termination.
Upon any termination or expiration of this Agreement or any applicable Sales Order, Spatialest shall
no longer provide the applicable Software and Services to Customer and Customer shall cease and
cause its Users to cease using the Software and Services. Customer shall pay Spatialest for all fees that
had accrued prior to the termination date. Except as expressly provided herein, termination of this
Agreement by either party will be a nonexclusive remedy for breach and will be without prejudice to
any other right or remedy of such party. Upon termination of this Agreement, each party shall
promptly return or destroy all Confidential Information of the other party in its possession.
Spatialest Software & Services Agreement 12
8 OWNERSHIP
Ownership. The Software, Services, Documentation any copy, modification, or derivative made of any
of the foregoing, and all rights therein, including but not limited to copyrights, patents, utility models,
industrial designs/design patents, registered and/or unregistered trademarks, trade secrets, and any
other industrial rights, are owned exclusively by Spatialest and/or its licensors. These rights are
protected by the provisions of international treaties and applicable national law. All rights not
expressly granted to Customer in this Agreement are reserved to Spatialest and its licensors. There
are no implied rights. The Software and Services are licensed, not sold, and Customer does not acquire
any ownership of the Software and Services or other rights regarding, including but not limited to,
copyrights, patents, utility models, industrial designs/design patents, registered and/or unregistered
trademarks or any other industrial rights.
8.1 Customer Personnel.
Unless otherwise expressly set forth on a Sales Order, the Software and Services may only be accessed
and used by the public and the Customer and its Authorized Users; provided, however, that Customer
shall take appropriate action, by instruction or agreement, to ensure that the Software and Services
are being used by such Authorized Users in accordance with the terms and conditions of this
Agreement. Customer shall be liable for any breach of this Agreement by any of its Authorized Users.
Spatialest Software & Services Agreement 13
9 INDEMNIFICATION
9.1 Indemnification.
Subject to Section 9.3 below, Spatialest will indemnify, defend and hold Customer and its Affiliates
harmless from and against any and all Losses incurred arising out of or in connection with a claim, suit,
action, or proceeding brought by any third party against Customer or any of its Affiliates alleging that
the use of the Software and Services as permitted hereunder infringes any United States patent,
copyright or trademark, or constitutes a misappropriation of a trade secret of a third party. Excluded
from the above indemnification obligations are claims to the extent arising from (a) use of the
Software and Services in violation of this Agreement or applicable law, (b) use of the Software and
Services after Spatialest notifies Customer to discontinue use because of an infringement claim, (c)
any claim relating to any third party products or services or Customer Content (as defined in Exhibit
C), (d) modifications to the Software and Services made other than by Spatialest (where the claim
would not have arisen but for such modification), (e) the combination, operation, or use of the
Software and Services with software or equipment which was not provided by Spatialest, to the extent
that Customer's liability for such claim would have been avoided in the absence of such combination,
operation, or use; or (f) compliance by Spatialest with Customer's custom requirements or
specifications if and to the extent such compliance with Customer's custom requirements or
specifications resulted in the infringement. If the Software and Services are held to infringe, Spatialest
will, at its own expense, in its sole discretion use commercially reasonable efforts either (a) to procure
a license that will protect Customer against such claim without cost to Customer; (b) to replace the
Software and Services with non -infringing Software and Services without material loss of functionality;
or (c) if (a) and (b) are not commercially feasible, terminate the Agreement or the applicable Sales
Order or SOW and refund to the Customer any prepaid unused fees paid to Spatialest for the infringing
Software and Services. The rights and remedies granted Customer under this Section 9.1 state
Spatialest's entire liability, and Customer's exclusive remedy, with respect to any claim of infringement
of the intellectual property rights of a third party, whether arising under statutory or common law or
otherwise.
9.2 Indemnification Procedure.
The indemnified Party shall (i) promptly notify the indemnifying Party in writing of any claim, suit or
proceeding for which indemnity is claimed, provided that failure to so notify will not remove the
indemnifying Party's obligation except to the extent it is prejudiced thereby, and (ii) allow the
indemnifying Party to solely control the defense of any claim, suit or proceeding and all negotiations
for settlement; provided that the indemnifying Party shall not settle any claim without the indemnified
Party's prior written consent (such consent not to be unreasonably withheld or delayed). The
Spatialest Software & Services Agreement 14
indemnified Party shall also provide the indemnifying Party with reasonable cooperation and
assistance in defending such claim (at the indemnifying Party's cost).
Spatialest Software & Services Agreement 15
10 GENERAL PROVISIONS
10.1 Entire Agreement and Controlling Documents.
This Agreement, including all Exhibits hereto and all Sales Orders and SOWs, contains the entire
agreement between the Parties with respect to the subject matter hereof, and supersedes all prior or
contemporaneous proposals, understandings, representations, warranties, covenants, and any other
communications (whether written or oral) between the Parties relating thereto and is binding upon
the Parties and their permitted successors and assigns. Only a written instrument that refers to this
Agreement or the applicable Sales Order or SOW and that are duly signed by the authorized
representatives of both Parties may amend this Agreement or such Sales Order or SOW. Any
inconsistent or conflicting terms and conditions contained in any purchase order issued by Customer
shall be of no force or effect, even if the order is accepted by Spatialest. This Agreement shall be
construed and interpreted fairly, in accordance with the plain meaning of its terms, and there shall be
no presumption or inference against the Party drafting this Agreement in construing or interpreting
the provisions hereof.
10.2 Assignment.
This Agreement shall be binding upon and for the benefit of Spatialest, Customer and their permitted
successors and assigns. Either Party may assign this Agreement and all Sales Orders without consent
of the other Party to an Affiliate of such party or as part of a corporate reorganization, consolidation,
merger, or sale of substantially all of its assets or business to which this Agreement relates provided
that it gives the other Party prompt written notice of such assignment and the assignee is or otherwise
agrees in writing to be bound by the terms and conditions of this Agreement. Except as expressly
stated in this Agreement, neither Party may otherwise assign its rights or delegate its duties under this
Agreement either in whole or in part without the prior written consent of the other Party, and any
attempted assignment or delegation without such consent will be void. Spatialest may use
independent contractors or subcontractors to assist in the delivery of Software and Services; provided,
however, that Spatialest shall remain liable for the actions or omissions of such independent
contractors or subcontractors and for the payment of their compensation.
10.3 Governing Law.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Colorado, USA without regard to its conflict of law provisions.
10.4 Headings.
The headings to the sections of this Agreement are for ease of reference only and shall not affect the
interpretation or construction of this Agreement.
Spatialest Software & Services Agreement 16
10.5 Relationship of the Parties.
Spatialest and Customer are independent contractors, and nothing in this Agreement shall be
construed as making them partners or creating the relationships of employer and employee, master
and servant, or principal and agent between them, for any purpose whatsoever. Neither Party shall
make any contracts, warranties or representations or assume or create any obligations, express or
implied, in the other Party's name or on its behalf.
10.6 Publicity.
Neither party will use, publicize, or issue any press release which includes the name, trademarks, or
other proprietary identifying symbol of the other party without the prior written consent of the other
party; provided, that Spatialest may include Customer's name and logo on lists of selected Customers.
Force Majeure. Except for the obligation to make payments, nonperformance of either Party shall be
excused to the extent that performance is rendered impossible by strike, fire, flood, governmental
acts or orders or restrictions, failure of suppliers, or any other reason where failure to perform is
beyond the reasonable control of the non -performing Party.
10.7 Notices.
Any notice, approval, request, authorization, direction or other communication under this Agreement
shall be given in writing and shall be deemed to have been delivered and given for all purposes (i) on
the delivery date if delivered personally to the Party to whom the same is directed; (ii) one (1) business
day after deposit with a nationally recognized overnight carrier, with written verification of receipt, or
(iii) five (5) business days after the mailing date whether or not actually received, if sent by U.S.
certified mail, return receipt requested, postage and charges pre -paid or any other means of rapid
mail delivery for which a receipt is available, to the address of the Party set forth on the applicable
Sales Order. Either Party may change its address by giving written notice of such change to the other
Party.
10.8 No Third Party Beneficiaries.
Nothing contained in this Agreement is intended or shall be construed to confer upon any person any
rights, benefits or remedies of any kind or character whatsoever, or to create any obligation of a Party
to any such person.
10.9 Counterpart, Order of Precedence.
This Agreement may be executed in two or more counterparts, each of which shall be deemed to be
an original as against any Party whose signature appears thereon, but all of which together shall
constitute but one and the same instrument. Signatures to this Agreement transmitted by facsimile,
Spatialest Software & Services Agreement 17
by electronic mail in "portable document format" (".pdf"), or by any other electronic means which
preserves the original graphic and pictorial appearance of the Agreement, shall have the same effect
as physical delivery of the paper document bearing the original signature. Any conflict between the
terms and conditions set forth in this Agreement and any Sales Order or SOW shall be resolved in favor
of this Agreement unless such Sales Order or SOW expressly references the conflicting provision in
this Agreement that it is intended to control and states that it is to control. Customer agrees that
purchases hereunder are neither contingent on the delivery of any future functionality or features nor
dependent on any oral or written comments made by Spatialest regarding future functionality or
features.
10.10 Waiver and Severability.
Performance of any obligation required by a Party hereunder may be waived only by a written waiver
signed by an authorized representative of the other Party, which waiver shall be effective only with
respect to the specific obligation described therein. The failure of either Party to exercise any of its
rights under this Agreement will not be deemed a waiver or forfeiture of such rights. The invalidity or
unenforceability of one or more provisions of this Agreement will not affect the validity or
enforceability of any of the other provisions hereof, and this Agreement will be construed in all
respects as if such invalid or unenforceable provision(s) were omitted.
10.11 Export; Government Restricted Rights.
Customer acknowledges that the export of any Software or Services is subject to export or import
control and Customer agrees that any Software or Services or the direct or indirect product thereof
will not be exported (or re exported from a country of installation) directly or indirectly, unless
Customer obtains all necessary licenses from the U.S. Department of Commerce or other agency as
required by law. The Software, Services and the Documentation have been developed at private
expense and are sold commercially. They are provided under any U.S. government contracts or
subcontracts with the most restricted and the most limited rights permitted by law and regulation.
Whenever so permitted, the government and any intermediate buyers will obtain only those rights
specified in Spatialest's standard commercial license. Thus, the Software and Services referenced
herein, and the Documentation provided by Spatialest hereunder, which are provided to any agency
of the U.S. Government or U.S. Government contractor or subcontractor at any tier shall be subject to
the maximum restrictions on use as permitted by FAR 52.227-19 (June 1987) or DFARS 227.7202-3(a)
(Jan. 1, 2000) or successor regulations.
Spatialest Software & Services Agreement 18
10.12 Signatures.
Spatialest and Customer have caused this Agreement to be executed as a document under seal by
their duly authorized representatives as of the Effective Date.
Spatialest Inc.
Name: Ashley Moore
Title: CEO
Date: 2/6/19
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Spatialest Software & Services Agreement 19
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11 EXHIBIT A DEFINITIONS
Affiliates means any corporation, partnership or other entity now existing or hereafter organized that
directly or indirectly controls, is controlled by or under common control with a Party. For purposes of
this definition "control" means the direct possession of a majority of the outstanding voting securities
of an entity.
Authorized Users means the categories of Users identified on the applicable Sales Order.
Confidential Information has the meaning ascribed to it in Section 4.1.
Documentation means the documentation for the applicable Software or SaaS Service generally
supplied by Spatialest to assist its customers in the use of the Software or SaaS Service, including user
and system administrator guides and manuals and other written materials, including software
functional specifications.
Losses means all claims, actions, proceedings, damages, losses, liabilities and expenses, including
reasonable attorney fees.
Representatives has the meaning ascribed to it in Section 4.1.
Sales Order means each Spatialest ordering document signed by duly authorized representatives of
both Parties which references this Agreement, identifies the specific Software and/or Services ordered
by Customer from Spatialest, sets forth the prices for the Subscription Service and contains other
applicable terms and conditions.
Services means Subscription Services, Maintenance Services and Professional Services (if applicable)
and as further described herein and in the applicable Sales Order and/or SOW.
Software means the software products provided by Spatialest as further described in Exhibit B, and if
purchased by Customer, are provided to Customer and listed on a Sales Order and all updates,
enhancements, bug fixes and new releases thereto that Spatialest makes available to Customer
hereunder.
SOW means a Statement of Work referencing this Agreement signed by duly authorized
representatives of both Parties from time to time that sets forth Professional Services to be provided
by Spatialest and certain other terms related thereto that are agreed between the Parties. The Parties
acknowledge that for small Professional Services engagements, the SOW may be a stand-alone
document, or attached to the applicable Sales Order as a schedule or attachment, or the Sales Order
may serve as the SOW.
Subscription Service means Spatialest's proprietary web -based software programs, which are
described in Exhibit C, and if purchased by Customer, on the applicable Sales Order.
Users mean individuals who are authorized by Customer to use the Software and/or Services.
Spatialest Software & Services Agreement 20
Work Product means any work product, deliverables, programs, interfaces, modifications,
configurations, reports, analyses or documentation developed by Spatialest on behalf of Customer
and delivered to Customer in the performance of Professional Services and further described in the
applicable Sales Order or SOW.
Spatialest Software & Services Agreement 21
12 EXHIBIT B SOFTWARE LICENSE
The terms set forth in this Exhibit B apply only to Sales Order(s) for Software licenses.
License Term. "License Term" means the period in which Customer is authorized to utilize the
Software. The initial License Term (the "Initial License Term") shall be listed on the applicable Sales
Order. At the conclusion of the Initial License Term or the applicable Renewal License Term, the license
to the Software shall automatically renew for successive twelve month License Terms (each a
"Renewal License Term", where the Initial License Term and any Renewal License Term are collectively
referred to herein as the "License Term"), unless either party provides the other with written notice
of its intent not to renew the license to the Software at least 60 days prior to the end of the then -
current License Term. All licenses granted with respect to any Software and Documentation shall
immediately expire on the last day of the License Term.
License Fees. Customer agrees that notwithstanding any other provision of this Agreement, License
fees are fully earned by Spatialest upon delivery of the Software to a designated Authorized User, and
such License Fees are due and payable by Customer without any further performance by Spatialest.
Spatialest is expressly authorized by Customer to deliver the Software and invoice for the Software
listed in accordance with the Sales Order upon execution of such Sales Order by the Parties.
License Grant. Subject to the terms and conditions of this Agreement, upon the execution of a Sales
Order by Spatialest and Customer for the Software, Spatialest grants to Customer, solely during the
License Term, a non-exclusive, non -transferable license to install, execute and use the Software, in
object code form only, as well as the accompanying Documentation, solely in connection with the
number of licenses licensed by Customer (as reflected on the applicable Sales Order). Customer shall
only install the Software at the site(s) set forth on the Sales Order (the "Sites"). The preceding sentence
does not, however, restrict the ability of Authorized Users to access the Software over the internet
from any site outside the Sites. The foregoing license is subject to the other terms set forth in the
Agreement (including this Exhibit B), any additional terms set forth in the applicable Sales Order, and
payment of all applicable license fees.
Copies. Customer may make up to two (2) copies of the Software and Documentation solely for
Customer's internal back-up and archival purposes only, provided that all such copies shall bear the
original and unmodified copyright, patent and other intellectual property markings as originally
delivered by Spatialest.
Delivery. Spatialest shall deliver one (1) copy of the ordered Software and Documentation within ten
(10) days after its execution of the applicable Sales Order or on such other date as may be specified in
the applicable Sales Order. Delivery shall be deemed to have been made upon (i) transfer of the
Software and Documentation by Spatialest to its shipping agent or (ii) receipt of electronic
Spatialest Software & Services Agreement 22
confirmation by Spatialest that the electronic mail to Customer containing the instructions for
downloading the Software and Documentation from an FTP site has been sent.
Additional Software, Hardware and Equipment. Additional equipment and software may be necessary
to install and operate properly the Software as detailed in the then -current Documentation. Future
versions of the Software and new Spatialest products may require additional equipment and/or
software, as well as updated versions of the additional equipment and software. Purchase or licensing
of these items, if required, shall be solely the responsibility of Customer. Customer acknowledges that
certain third party hardware and software products ("Third Party Products") are provided by Spatialest
as a "pass through" to Customer, and such Third Party Products are covered by a warranty offered by
the third party hardware or software vendor, not Spatialest. Any such Third Party Products shall be
identified as such on the Sales Order. Customer acknowledges and agrees that Spatialest makes no
warranty of any kind with respect to such Third Party Products and agrees to look solely to the
applicable vendor for warranty support for such Third Party Products.
Software Warranty. Spatialest warrants that for a period of ninety (90) days from the date of delivery
(the "Warranty Period"), the Software will perform in conformity with its Documentation, in all
material respects. Such warranty does not apply to Software that has been damaged, mishandled,
mistreated, altered or used or maintained or stored other than in conformity with the Documentation.
If the above warranty is breached during the Warranty Period, Spatialest will, at its option and at no
cost to Customer, (a) provide remedial services necessary to enable the Software to conform to the
warranty, or (b) replace any defective Software, or (c) accept the return of the Software and provide
Customer with a pro rata refund of any prepaid, unused amounts applicable to the balance of the
unexpired License Term. Customer will provide Spatialest with a reasonable opportunity to remedy
any breach and reasonable assistance in remedying any defects. Customer will notify Spatialest
promptly in writing of any breach of the above warranty. The remedies set out in this subsection are
Customer's sole remedies for breach of the above warranty.
Restrictions. Customer shall not and shall not allow any third party to decompile, disassemble, reverse
engineer or attempt to reconstruct, identify or discover any source code, underlying ideas, underlying
user interface techniques or algorithms of the Software or any portion thereof, or otherwise derive its
source code; (ii) modify, translate, or create derivative works of the Software or Documentation; (iii)
sell, lease, license, sublicense, copy (except as permitted in Section 1.2 above), market or distribute
the Software or Documentation; or (iv) use the Software for any timesharing, service bureau,
subscription, rental or similar uses without the express prior written consent of Spatialest in each
instance or use the Software on behalf of any third party. Customer shall take all reasonable
precautions to prevent unauthorized or improper use or disclosure of the Software. Unless otherwise
Spatialest Software & Services Agreement 23
expressly set forth on a Sales Order, the Software may only be accessed and used by Customer and its
Authorized Users; provided, however, that Customer shall take appropriate action, by instruction or
agreement, to ensure that the Software is being used by such Authorized Users in accordance with
the terms and conditions of this Agreement. Customer shall be liable for any breach of this Agreement
by any of its Authorized Users.
Audit. During the License Term, Spatialest may, upon written notification to Customer, perform an
audit, not more than once per twelve (12) month period, of Customer's use of the Software and
Documentation and Customer's compliance with the provisions of this Agreement. Any such audit
shall be made at Spatialest's expense and shall occur during the Customer's normal business hours.
Spatialest shall notify Customer, in writing, ten (10) business days prior to such audit. Such audit shall
not unreasonably interfere with Customer's business operations and Customer agrees to cooperate
with Spatialest in any such audit.
Spatialest Software & Services Agreement 24
13 EXHIBIT C SUBSCRIPTION SERVICES
The terms set forth in this Exhibit C apply only to Sales Order(s) for Subscription Services.
Additional Definitions. Content means text, images, documents, materials, and all other forms of data
or communication.
Customer Content means all Content made available by Customer or its Authorized Users to Spatialest
for use in connection with the Subscription Services or generated by Customer via use of the
Subscription Services.
Spatialest Content means all Content made available by Spatialest to Customer in connection with
Customer's use of the Subscription Services.
Subscription Period."Subscription Period" means the period in which Customer is authorized to utilize
the Subscription Services. The initial Subscription Period shall be listed on the applicable Sales Order
(the "Initial Subscription Period"). At the conclusion of the Initial Subscription Period or the applicable
Renewal Subscription Period, the license to the Subscription Services shall automatically renew for
successive twelve month Subscription Periods (each a "Renewal Subscription Period", where the Initial
Subscription Period and any Renewal Subscription Period are collectively referred to herein as the
"Subscription Period"), unless either party provides the other with written notice of its intent not to
renew the Subscription Services at least 30 days prior to the end of the then -current Subscription
Period. All licenses granted with respect to the Subscription Services and any related Documentation
shall immediately expire on the last day of the Subscription Period.
License Grant. Subject to the terms and conditions of this Agreement, and in consideration for the
payment of fees for the Subscription Services set forth on the applicable Sales Order, Spatialest hereby
grants to Customer, solely during the Subscription Period for the Subscription Services, a non-
exclusive, non -transferable license to access and use the Subscription Services. This license is
restricted to use by Customer and its Authorized Users and does not include the right to use the
Subscription Services on behalf of any third party. Customer is responsible for procuring and
maintaining the network connections that connect the Customer to the Subscription Services.
Subscription Services Warranty. Spatialest warrants that during the Subscription Period, the
Subscription Services will conform, in all material respects, with its Documentation. Spatialest does
not warrant that it will be able to correct all reported defects or that use of the Subscription Services
will be uninterrupted or error free. Spatialest makes no warranty regarding features or services
provided by third parties. For any breach of the above warranty, Spatialest will, at no additional cost
to Customer, provide remedial services necessary to enable the Subscription Services to conform to
the warranty. Customer will provide Spatialest with a reasonable opportunity to remedy any breach
and reasonable assistance in remedying any defects. The remedies set out in this subsection are
Spatialest Software & Services Agreement 25
Customer's sole remedies for breach of the above warranty. Such warranty shall only apply if the
Subscription Services has been utilized by Customer in accordance with the Sales Order and this
Agreement. SPATIALEST DOES NOT WARRANT THAT THE OVERALL SYSTEM THAT MAKES THE
SUBSCRIPTION SERVICES AVAILABLE (INCLUDING BUT NOT LIMITED TO THE INTERNET, OTHER
TRANSMISSION NETWORKS, AND CUSTOMER'S LOCAL NETWORK AND EQUIPMENT) WILL BE FREE OF
VIRUSES OR OTHER HARMFUL COMPONENTS.
Certification. At Spatialest's written request and no more than once every twelve (12) months during
the Subscription Period, Customer shall provide Spatialest with a signed certification verifying that the
Subscription Services are being used pursuant to the provisions of this Agreement. Spatialest may
perform an audit of Customer's use of the Subscription Services and Customer's compliance with the
provisions of this Agreement.
Modifications to Subscription Services. Spatialest may make modifications to the Subscription
Services or particular components of the Subscription Services from time to time provided that such
modifications do not materially degrade any functionality or features of the Subscription Services.
Customer Content. Customer retains ownership of all right, title and interest in and to all Customer
Content. During the term of this Agreement, Customer hereby grants to Spatialest a limited,
worldwide, non-exclusive, non -transferable (except as set forth in Section 10.2 of the Agreement),
royalty -free right to use, display, transmit, and distribute the Customer Content solely as necessary to
provide the Subscription Services to Customer. Upon termination of the Subscription Services,
Spatialest shall make such Customer Content available to Customer in a mutually agreed upon format.
Notwithstanding the foregoing, Customer acknowledges and agrees that Spatialest shall have the right
to copy, use, distribute, and display any information, analysis, statistics and other data generated by
the Subscription Services (or derived from Customer's use of the Subscription Services), including
compilation of aggregated statistics about the Subscription Services; provided, however, that
Spatialest shall not publicly disclose or distribute any such data unless such data is in an aggregated
form that would not permit a third party to identify the data as associated with Customer or any of its
Authorized Users.
Subscription Service and Spatialest Content. Customer acknowledges and agrees that as between
Spatialest and Customer, all right, title and interest in and to the Subscription Services and all
derivatives thereof (including any and all patents, copyrights, trade secret rights, trademarks, trade
names and other proprietary rights embodied therein or associated therewith) are and shall remain
Spatialest's or its licensors', and Spatialest in no way conveys any right or interest in the Subscription
Service other than a limited license to use it in accordance herewith. Spatialest also retains ownership
of all right, title and interest in and to all Spatialest Content. During the term of this Agreement,
Spatialest Software & Services Agreement 26
Spatialest grants to Customer a limited, worldwide, non-exclusive, non -transferable (except as set
forth in Section 10.2 of the Agreement), royalty -free right to use, display, transmit, and distribute the
Spatialest Content solely in connection with Customer's permitted use of the Subscription Services.
Customer Obligations. Customer is responsible for all activities conducted under its Authorized User
logins and for its Authorized Users' compliance with this Agreement. Unauthorized use, resale or
commercial exploitation of the Subscription Services in any way is expressly prohibited. Without
Spatialest's express prior written consent in each instance, Customer shall not (and shall not allow any
third party to): reverse engineer, decompile, disassemble, or otherwise attempt to derive the source
code form or structure of the Subscription Services or access the Subscription Services in order to build
a competitive product or service or copy any ideas, features, functions or graphics of the Subscription
Services. Except as expressly permitted in this Agreement, Customer shall not copy, license, sell,
transfer, make available, lease, time-share, distribute, or assign this license, the Subscription Services
to any third -party. Customer shall be liable for any breach of this Agreement by any of its Authorized
Users. In addition to Spatialest's other remedies hereunder, Spatialest reserves the right upon notice
to Customer to terminate any Authorized User's right to access the Subscription Service if such
Authorized User has violated any of the restrictions contained in this Agreement. Customer is solely
responsible for all Customer Content. Spatialest does not guarantee the accuracy, integrity or quality
of such Customer Content. Neither Customer nor its Authorized Users shall use the Subscription
Services to: (a) send, upload or otherwise transmit any Customer Content that is unlawful,
threatening, abusive, harassing, tortious, defamatory, vulgar, obscene, libelous, invasive of another's
privacy, hateful, or racially, ethnically or otherwise objectionable; (b) upload or otherwise transmit,
display or distribute any Customer Content that infringes any trademark, trade secret, copyright or
other proprietary or intellectual property rights of any person; (c) upload or otherwise transmit any
material that contains software viruses or any other computer code, files or programs designed to
interrupt, destroy or limit the functionality of any computer software or hardware or
telecommunications equipment; (d) interfere with or disrupt the Subscription Services or networks
connected to the Subscription Services; or (e) violate any applicable law or regulation.
Data Retrieval Upon Termination. Within thirty (30) days following termination of any Sales Order for
the Subscription Services or this Agreement, Customer may retrieve Customer Content in accordance
with established and reasonable system access procedures. After such period, Spatialest will have no
further obligation to store and/or make available Customer Content and may delete the same.
Indemnification. Customer shall indemnify, defend, and hold Spatialest and its Affiliates harmless
from and against any and all Losses resulting from a claim, suit, action, or proceeding brought by any
third party against Spatialest or any of its Affiliates that arises out of or results from a claim (i) alleging
Spatialest Software & Services Agreement 27
that the Customer Content, or any use thereof, infringes the intellectual property rights or proprietary
rights of others, or has caused harm to a third party, or (ii) arising out of Customer's breach of Section
8 (Customer Obligations) above or violation of any applicable law.
Spatialest Software & Services Agreement 28
14 EXHIBIT D PROFESSIONAL SERVICES
Professional Services. Spatialest will provide Professional Services pursuant to Sales Orders and/or
SOWs executed by the parties and referencing this Agreement.
Professional Services Warranty. Spatialest warrants that all Professional Services provided hereunder
shall be provided in a competent manner in accordance with any specifications set forth in the Sales
Order or SOW (as the case may be), in all material respects. Spatialest further warrants that any Work
Product provided pursuant to any Professional Services engagement shall comply, in all material
respects, with the specifications set forth in the applicable Sales Order or SOW. If the Services are not
performed as warranted or the Work Product does not so comply, then, upon Customer's written
request, Spatialest shall promptly re -perform, or cause to be re -performed, such Professional Services,
at no additional charge to Customer. Such warranties and other obligations shall only survive for thirty
(30) days following the completion of the Professional Services or the delivery of each applicable
portion of the Work Product, as the case may be (provided however, that if a Sales Order or SOW
specifies that acceptance testing is applicable then such warranty shall survive for a period of thirty
(30) days following Customer's acceptance of such Professional Services or Work Product). Such re -
performance shall be Customer's exclusive remedy and Spatialest's sole liability for any such non-
performance. If, however, after repeated efforts, Spatialest is unable to remedy such defect in any
Professional Services or Work Product, then Customer's sole remedy and Spatialest's entire liability
shall be to refund to Customer any amounts previously paid by Customer for the particular deficient
portion of the Professional Services or Work Product.
Work Product. Except as otherwise set forth on a SOW or Sales Order, Customer will have a non-
exclusive, non -transferable (except as set forth in Section 10.2 of the Agreement) license to use any
Work Product developed by Spatialest in the performance of the Professional Services and delivered
to Customer, upon Customer's payment in full of all amounts due hereunder, solely for Customer's
internal use in connection with the Software or the Subscription Service. Spatialest retains ownership
of all information, software and other property owned by it prior to this Agreement or which it
develops independently of this Agreement and all Work Product compiled or developed by Spatialest
in the performance of this Agreement. All such information shall be treated as Confidential
Information of Spatialest. Spatialest may utilize any and all methods, computer software, know-how
or techniques related to programming and processing of data, developed by it while providing the
Professional Services and may incorporate the work product in future releases of any of its Software
and Subscription Services.
Change Requests. Either party may request a change to a SOW, and for such purpose shall submit to
the other party a written notice ("Change Request") setting forth the requested change and the reason
Spatialest Software & Services Agreement 29
for such request. Within five (5) business days (or such other period of time as agreed by the parties)
after the receipt of such Change Request, the parties shall discuss the necessity, desirability and/or
acceptability of the Change Request. When and if both parties have agreed in writing upon the
changes, and any resulting change in the estimated fees for the project, the parties shall complete and
execute a new SOW.
Staffing. Spatialest shall have sole discretion regarding staffing for the Professional Services, including
the assignment or reassignment of its Professional Services personnel. In addition, Spatialest may, at
its sole responsibility, retain one or more sub contractors to provide all or a portion of the Professional
Services. Customer shall provide at least one mutually acceptable contact person to communicate all
product development -related activities, and matters concerning the Professional Services, to
Spatialest. Spatialest shall be responsible for all actions of its subcontractors in the performance of
this Agreement.
Spatialest Software & Services Agreement 30
15 EXHIBIT E MAINTENANCE SERVICES
Maintenance Generally. Spatialest's Maintenance Services are provided only for the standard version
of the Software/Subscription Services made generally available by Spatialest and do not apply to any
custom software deliverables that may be provided by Spatialest to Customer as part of Professional
Services.
Telephone Support. Spatialest technical support offers the Customer a single point of contact for all
product support questions. The Customer will call the technical support hotline and the call
coordinator will work to address Customer issues. Support is provided for the then current and one
prior Upgrade of the Software. Customer shall at all times maintain two (2) appropriately qualified
persons as its designated support representatives and keep Spatialest informed of their identities.
Support calls to Spatialest shall be routed through such representatives.
Response/Resolution Times.
Spatialest's shall use commercially reasonable efforts to respond to and resolve the Priority Levels set
out below in the time periods described below, provided that classification of any problem among
Priority Levels shall be reasonably in accordance with the definitions specified below which shall be
determined by Spatialest in its reasonable discretion:
Priority Level
Description
1
The Software/Subscription Services is down and
cannot be accessed
2
The Software/Subscription Services is running but
substantial errors occur
3
Errors in the Software/Subscription Services affect
users' ability to benefit fully from it
4
The Software/Subscription Services display some
minor errors
Spatialest Software & Services Agreement 31
The following target response and resolution times are applied:
Priority Level
Target Initial response
Target for Temporary Fix or
workaround
1
Within 5 Business Hours
Within 1 Business Day
2
Within 1 Business Day
Within 2 Business Days
3
Within 1 Business Day
Within 3 Business Days
4
Within 2 Business Days
Within 5 Business Days, unless
otherwise indicated in
response
A business day is a 24 -hour span except during weekends and Spatialest recognized holidays.
The fix and workaround times apply only if the person that has submitted the support request can be
contacted by e-mail or telephone without delay during the resolution phase.
Maintenance. Updates and Upgrades will be provided to Customer during a License Term, upon a
request by Customer. Spatialest reserves the right to address defects in the next release of the
Software or Subscription Services (as applicable). Spatialest will not be responsible to provide service
or support when the problem is the result of faulty hardware or software that (i) Spatialest did not
provide or (ii) Spatialest has not contracted with Customer to support under this Agreement.
Spatialest reserves the right to bill Customer for such non -supported service at Spatialest's standard
time and material charges for services that fulfill these criteria. Maintenance services are not on -site
services. If Customer needs or desires on -site maintenance services, such services are available at
Spatialest's standard Professional Services time and material charges.
For purposes of the foregoing, "Updates" mean interim releases of the Software incorporating
standard maintenance, improvements, patches, error corrections and enhancements that are
provided by Spatialest to customers who are covered by Spatialest's Services. Updates are designated
by all digit(s) to the right of the decimal point (e.g., 3.x.x), and the content and timing of all Updates
shall be decided upon by Spatialest in its sole discretion and "Upgrades" mean full product releases of
the Software, which contain substantial functional enhancements. Upgrades are also provided by
Spatialest to customers who are covered by Spatialest's Maintenance Services. Upgrades are
designated by the digit to the left of the decimal point (e.g., x.0), and the content and timing of all
Upgrades shall be decided by Spatialest in its sole discretion. Upgrades do not include any products
Spatialest Software & Services Agreement 32
that are marketed and priced separately by Spatialest or which Spatialest does not make available to
its customers who are covered by Spatialest's Maintenance Services.
Maintenance Services Warranty. Spatialest warrants that all Maintenance Services will be provided
with reasonable skill and care conforming to generally accepted industry standards. If the
Maintenance Services are not performed as warranted, then, only upon Customer's written request
within five (5) days from the date of delivery of such Maintenance Services, Spatialest shall promptly
re -perform, or cause to be re -performed, such Maintenance Services, at no additional charge to
Customer. Such re -performance shall be Customer's exclusive remedy and Spatialest's sole liability for
any such non-performance.
Spatialest Software & Services Agreement 33
16 EXHIBIT F SALES ORDER
Sales Order No.1
A. Product Description
Item
Description
1.
Comper for Citizens by Spatialest Inc
Comper is a revolutionary online Comparable Sales selector. Comper helps validate or present
assessment information, assists with appeal management and improves accessing or
disseminating property information.
B. License Fees
Item
Description
Cost ($)
1.
Annual fee for Comper
18,000
C. Set Up Fees
Item
Description
Cost ($)
1.
Initial Set up of Comper
3,000
D. Professional Services Fees
Item
Description
Cost ($)
1.
Additional On -site consultancy $1500 per day
Nil
2.
Additional Off -site Consultancy $1000 per day
Nil
E. Total Costs
Year 1
Item
Description
Cost ($)
1.
Comper
21,000
Subsequent Years
Item
Description
Cost ($)
1
Comper
18,000
Spatialest Software & Services Agreement
34
F. Payment
Item
Description
1
The Annual fee for Year One of $21,000 will be billed in two separate increments. The first
payment of $10,500 is invoiced upon contract execution. The second payment of $10,500
shall be invoiced upon Client Review (as described in Section 17.16) which shall occur on or
before February 28, 2019. The full annual fee of $18,000 for each remaining year in the Initial
Term is due on the renewal date every year thereafter. All travel and expenses incurred in the
US are billed at cost.
G. Term
Item
Description
1
The Initial Term of this Sales Order commences on contract execution and continues in effect
for a period of three (3) years. Upon expiration of the Initial Term, this Sales Order shall
automatically renew for successive periods of twelve (12) months each (each a "Renewal
Term"), unless either Party provides written notice to the other Party of its intent not to
renew at least thirty (30) days prior to expiration of the Initial Term or any then current
Renewal Term. Spatialest may increase the fee for any Renewal Term by providing at least
sixty (60) days written notice prior to expiration of the Initial Term or then -current Renewal
Term (each as applicable).
Spatialest Software & Services Agreement 35
17 EXHIBIT G STATEMENT OF WORK
This Statement of Work defines the responsibilities of Weld County and the Vendor to fully implement
the Comper for Citizens, as describe in Weld County Bid B1800154.
17.1 Data
Weld County will supply either (1) a series of relational tables or (2) a 'flat file' created by running a
query on the data from the CAMA (Property Assessment System) database containing all relevant
property information and characteristics for subsequent population of the Comper solution and to
include, but not be limited to, information for Land, Buildings, Additional, Sales, Assessed Values and
Location. A "flat file" is clearly defined in Section 2.
This information should be uploaded to the secure FTP site previously allocated. Please ensure that
any data extracts retain the same name, formatting, fieldnames and similar, to facilitate automatic
uploads. If the customer selects to supply a series of relational tables it will be required to additionally
provide the necessary logic required to join the tables and present relevant information.
It is the intent of Weld County that Spatialest will integrate data into the Comper platform, and will
perform basic system configuration as outlined herein. After the initial configuration by Spatialest,
The Weld County Assessor's Office intends to modify the User Interface configuration but reserves the
right to request assistance from or delegate this task to Spatialest during implementation, as required
to meet project timeframes. The default configuration of Spatialest is detailed herein, which will be
referenced as the standard configuration, if required.
Timeframes in the Statement of Work are measured after the successful receipt of relevant data and
metadata.
17.1 Tables
Please provide a List of tables and their relationships (example below)
DataProperty
Detailed data related to each parcel (account). Primary data table.
Spatialest Software & Services Agreement 36
Weld County will provide a table called ComperParcel that at a minimum contains Account
data including: Parcel, Account, Valuation, Legal Descriptions, Situs Address, Account Type and
X Y. ComperParcel relates to SalesSearch and Primary_Photo_Sketch using Accountno.
DataSales
All sales data related to each parcel (account). Establish relationship to DataProperty by
Account Number and Card Number.
Weld County will provide a table called SalesSearch that contains Sale specific information and
property characteristics. SalesSearch relates to ComperParcel and Primary_Photo_Sketch
using Accountno. Records in DataSales are unique for each combination of Accountno and
ReceptionNumber.
Primary Photo Sketch
Weld County will provide a table called Primary _Photo Sketch
that contains Accountno, Parcel, and Primary Photo URL. Primary_Photo_Sketch relates to
ComperParcel and SalesSearch using Accoutno
17.2 Primary Table
ComperParcel will be the primary table.
17.3 Metadata
Weld County will perform the field configuration and therefore Metadata will not be provided.
17.4 Update
Weld County will update the ComperParcel, SalesSearch and Primary_Photo_Sketch tables in the
agreed upon FTP folder on a weekly basis. Comper will ingest these weekly updates as an
automated task and update their hosted data to match the uploaded files within one business day.
17.5 GIS Data
A parcel shapefile will be provided weekly to Spatialest. Weld County will also provide a County
Boundary and Weld County will leverage basemap services included with the default configuration
(e.g., Open Streetmap).
17.6 Data Sets
Please indicate how the data will be presented within Comper
Residential
Vacant
Other
❑X
If Other, please supply the filter field or query required.
Spatialest Software & Services Agreement 37
The SaleType field in the SalesSearch table will be used to determine Improved (Residential) or Vacant.
17.7 Comper Type
Please indicate the version of Comper you have purchased:
Corn per
Comper for Citizen
Both
If both, please complete two versions of this configuration checklist.
Spatialest Software & Services Agreement 38
17.8 Data
A. Flat file: A single file containing one record per property in its current physical state. The preferred
format for the file is a CSV (comma separated values) with text variables double quoted.
B. Related Files: Series of files containing, but not limited to Property Characteristics, Improvement
Details, Sales Information, Land Information, Outbuildings or SFYI. File or files supplied should be
accompanied by necessary explanations, field headers and, if necessary, how the files are related.
Weld County will provide a table called SalesSearch that contains Sale specific information and
property characteristics. SalesSearch relates to ComperParcel and Primary_Photo_Sketch using
Accountno. Records in SalesSearch are unique for each combination of Accountno and
ReceptionNumber.
C. The sales information will include recent sales for any property sold within in the relevant
reassessment period. The relevant assessment period will be indicated by "Yes" in the
ValuationSale column of the SalesSearch table. Sales file will include assessment period sales as
well as additional sales. The ValuationSale field will be used as a filter that will be set to "Yes" by
default. Weld County would like to stress that we are providing more than one sale per parcel —
the value of "Yes" in the ValuationSale column of the SalesSearch table indicates the single sale
used for valuation which should be visible in the default search results. The information should
include Sale Price and Sale Date. The preferred format of the Sale Date is YYYY-MM-DD and
without time. SALEPRICE and SALEDATE are the appropriate fields in the SalesSearch table.
D. If NAL (Not Arm Length) or disqualified sales are included, they should be tagged appropriately;
NAL sales are indicated by "No" in the ValuationSale field of the SalesSearch table.
E. Any property attributes that the county would like included in reports; and any property attribute
that could potentially be used to select comparable sales, should be included in the extract. For
example, Square Footage, Quality/Grade, Year Built, Neighbourhood, Land Value) Weld County
will be providing attributes that will be used for reports in the SalesSearch table.
F. Address information (Street number, Street Name and City); Address information is in the
ComperParcel Table in the Locatonaddress, Locationcity and Situs fields.
G. An Assessed Value for each property is in the ComperParcel table Adjustedactualval column;
H. X and Y coordinates for each property are in the ComperParcel table in the latitude and longitude
columns;
I. The Unique ID for each property is Accountno. In the case of multiple sales for the same account
the RECEPTIONNO field in combination with the Accountno with create a unique ID.
J. Provision of URL references to property images or access to the images. Weld County will provide
a table called Primary_Photo_Sketch that will meet this requirement.
Spatialest Software & Services Agreement 39
17.9 Field Definitions
Spatialest will perform a typical/base setup of filters and aliases.
Please supply a list of the fields, their definition and associated filter.
Percentage Match:
Within Range:
From a Set:
Exact Match:
The filter will be applied based on a percentage difference.
The filter will be applied based on a value range
The filter will allow the user to select values from a list
Exact match only
Field Name
Definition
Filter Type
Alias
ValuationSale
Text 3 (Yes/No)
Exact Match
Valuation Sale
SALEDATE
Date
Within Range
Sale Date
BLTASDESCRIPTION
Text 50
From a set
Built As
TOTALIMPSF
Numeric
Percentage +- 20%
Total Improvement
SqFt
Bedrooms
Numeric
Within Range +- 1
Bedrooms
BATHCOUNT
Numeric
Within Range +- 1
Bathrooms
BasementSF
Numeric
Percentage +- 20%
Basement SqFt
BasementFinRes
Numeric
Percentage +- 20%
Basement Finish SqFt
Year_Built
Numeric
Within Range +- 3
Year Built
GarAttached
Numeric
Percentage +- 20%
Garage Attached SqFt
GarDetached
Numeric
Percentage +- 20%
Garage Detached SqFt
NBHD
Text 21
From a set
Neighborhood
Table 1
17.10 Field Alias
Please supply a list of the fields you wish to apply an alias against and the associated alias name. Please
note this is case sensitive.
Any field aliases used will be setup by Weld County using the supplied admin console.
See 17.9 Above
Spatialest Software & Services Agreement 40
17.11 Define Essentials
1. Please identify the Unique Property ID field - Accountno
2. Please identify the Sale Price Field - SALEPRICE
3. Please identify the Sale Date field - SALEDATE
4. Please identify the 'Event Date' Field, if applicable Not Applicable
5. Please supply the filter to select valid sales, (eg) SalePrice > 0 and Qual = Valid and SFLA > 0
ValuationSale = "Yes"
6. Please indicate the maximum number of search results to generate, (Default is 100) - 100
7. Please identify the current Market Value / Actual Value field - Actualval
8. Please indicate if you wish Comper to calculate a value based on the selected comps. (Please
note this feature is not available on the Comper for Citizen version). - NA
9. Please supply the filed or fields used to create a Situs Address — Locationaddress, Locationcity
10. Please indicate the fields used to provide Coordinates for the parcel centroid — latitude,
longitude
11. Please identify the projection used for the Coordinates — Web Mercator Aux Sphere
12. Please indicate the field that represents total sq ft living area - RESIDENTIALSF
13. Please supply the URL for property Images — See 17.E.J above
14. Please indicate if a current online resource is not available to access images. The Spatialest
Image Server can manage these instances. Please indicate if you wish Spatialest Image Server
to manage the property photos: No
15. Please indicate the fieldname that links to the Image - Accountno
16. Please indicate if you wish Comper to display IAAO based Statistics: No
17. Please indicate if you wish Comper to Print the Estimate on reports: No
18. Please indicate if you wish Comper to Print the IAAO Statistics: No
Spatialest Software & Services Agreement 41
17012 Comp Display
Spatialest will perform a typical/base setup of the Comp Display.
1. Please list the five fields to be used on the 'Comp Display' as shown in Figure 1.
Distance, SALEPRICE, TOTALIMPSF, BEDROOMS, BATHCOUNT, BasementSF. Please indicate if
you wish these fields to have 1000 separators, prefixes or suffixes.
a. SALEPRICE should have $ prefix and 1000 separators, TOTALIMPSF and BasementSF
should have 1000 separators
1169 Timberiane ne Dr
Distance: 1.26 m iles
Land Value: $20,000
AC_Cent:ral: 0
Add Camp
Bui iding_Value: 132,551
Comp Value: $164,343
Condition: VG
Figure 1
17.13 Info Display
Spatialest will perform a typical/base setup of the Info Display.
1. Please list the fields to be used on the `Info Display' as shown in Figure 2
a. Distance, Accountno, PARCELNO, SALEDATE, SALEPRICE, TIMEADJSALEPRICE,
BLTASDESCRIPTION, TOTALIMPSF, BLTASYEARBUILT, Bedrooms, BATHCOUNT,
BasementSF, BasementFinRes, GarAttached, GarDetached, LANDTYPE,
LANDNETACRECOUNT, LANDNETSF, OCCCODEDESCRIPTION1,
OCCCODEDESCRIPTION2, OCCCODEDESCRIPTION3, IMPCOUNT, RESIDENTIALSF,
COMMERCIALSF, CONDOIMPSF, OUTBUILDINGSF, SUBDIVISIONNAME, LOT, BLOCK,
TRACT, PROPERTYADDRESS, PROPERTYCITY, YCITY, RECEPTIONNO, AccountslnSale
2. Please indicate if you wish these fields to have 1000 separators, prefixes or suffixes.
a. SALEPRICE and TIMEADJSALEPRICE should have $ prefix and 1000 separators, all SF
based fields should have 1000 separators
Spatialest Software & Services Agreement 42
69 timbertane Dr
Distance: 0 ft
Parcel ID: 21239
Revat Sale Date: 1 May 2013
Revat Sale Price: 165,000
Imp_Value: $132,751
Land Value: $20,000
Figure 2
Spatialest Software & Services Agreement 43
17.14 Filters
Spatialest will perform a typical/base setup of Filters.
Please supply a list of the fields you wish to be used as filters as show in Figure 3
ValuationSale, SaleDate, BLTASDESCRIPTION, TOTALIMPSF, Bedrooms, BATHCOUNT, BasementSF,
BasementFinRes Year Built, GarAttached, GarDetached, NBHD
Refine By:
17.15 Map
".Distance 1;89 mites..r .;I .litiqeType . ' Reyal.Sate ,Date 2012-01-01 2014-12-31
My Waterfront Bedrooms . Full Bath . Land Value . Finished Basement _ : Year Built Quality Acres l • .
poo canopy
.Condition v'+ ;Zoning Y.::s BsmtType . Tenniscourt . carport . Boatdoek ; .' We . Tax District Ptevator
Figure 3
Main Area Total.` ,j691 - 1,869 SoFt . Neighborhood
1. Please indicate if you wish the default zoom level to be the County: Yes
2. A parcel shapefile and County Boundary will be provided to Spatialest by Weld County.
Spatialest Software & Services Agreement 44
17.16Timescale and Work Program
This table outlines the various stages of the implementation and the timescales involved.
Task
Description
Responsibility
Completed
by:
1.
Contract and Sales order signed
Client /
Spatialest
2/13/2019
2.
Data Extraction
See Section 1— Data table(s) containing all the relevant
property information and characteristics to facilitate
subsequent analysis, review and similar.
Client
2/22/2019
3.
Data Review
Review of data supplied as per #2
Spatialest
2/15/2019
4.
Data Import
Import of the dataset
Spatialest
2/19/2019
5.
Configuration
As per Comper Configuration Document
Configuration of auto updates from the FTP site to
populate Comper
Client
And Spatialest
2/27/2019
6.
Training — two 2 -hour sessions
Supply of User Guide
Supply of Admin User Guide
Spatialest
2/27/2019
7.
Client review
Client
2/28/2019
8.
Annual Support and Maintenance
Data updates, Hosting and Remote support as requested
Spatialest
Ongoing
Spatialest Software & Services Agreement 45
17.17 Project Management
Please indicate who you will nominate as your liaison:
Your Liaison: Dan Huerter
Spatialest Liaison: Mark Logan
Spatialest Software & Services Agreement 46
RFP Response:
61800154 / Sales Search on the Web
November 26t", 201
Spatial est Inc
101 N. Woodland Blvd
Suite A304
Deland FL
32720
info@spatialest.com
www.spatialest.com
1: 617 418 4531
Weld County Department of Information Technology
ATTN: Jake Mundt
RFP # B1800154 / Sales Search on the Web
1401 North 17th Avenue
Greeley, CO 80631
4 December 2018
Dear Jake,
Re: Spatialest Response to RFP B1800154
Spatialest Inc
101 N. Woodland Blvd
Suite A304
Deland FL 32720
info@spatialest.com
www.spatialest.com
Office: 617 418 4531
Cell: 615 856 8477
Please find below a response from Spatialest for the provision of 'Comper for Citizen' to Weld County
Government to satisfy the requirements as outlined in the RFP. Additional solutions have also been
recommended for consideration.
Ian Lamont
Director, Business Development
Cell: 615 856 8477
Office: 617 418 4531
Spatialest Inc RFP Response #B1800154 2
Contents
1 Vendor Qualifications 5
1.1 Letter of Authorization 5
1.2 Experience and expertise in deploying Web Application for Property Sales Search. 5
1.3 Current Clients for Property Sales Search. 5
1.4 References 5
2 Response to Technical Specifications Questions from Section 4.2 7
2.1 General 7
2.2 Technical 11
2.3 Security 15
2.4 Reporting 17
2.5 Integration 18
3 Response to Narrative Questions from Section 4.3 in this RFP (Tab 3) 19
3.1 Product Release Cycle 19
3.2 Ongoing Software Support 19
3.2.1 Standard Business Hours 19
3.2.2 Location of Support Services 19
3.2.3 Level of Support 19
3.2.4 Additional Support & Associated Costs 19
3.2.5 Methods of Reporting Problems 19
3.2.6 Response Levels 20
3.2.7 Distributing Fixes 20
3.2.8 Problem Escalation and Resolution 20
3.3 Compliance 20
3.4 IT Training Plan 20
3.5 End User Training Plan 20
3.6 Subcontracting Arrangement 20
4 Project Plan 21
4.1 Understanding of the project requirements and deliverables 21
4.2 Hardware Server requirements 21
4.3 Technical approach to the project 21
4.4 Organization and managerial competence 21
4.5 Work plan and project controls 21
4.6 Payment milestones 21
Spatialest Inc RFP Response #B1800154 3
5 Pricing 22
5.1 Cost Summary 22
5.2 Additional Information - Costs 24
6 Additional Information 25
6.1 Litigation 25
6.2 Additional Information 25
6.3 Vendor Certification 25
6.4 CJIS Security Addendum Certification, if applicable (from Appendix C of this RFP) 25
6.5 Attach vendor's standard contract template. 25
7 ADA Compliance with Sections 508 and 255 26
8 County Responsibilities 27
9 Financials (Tab 9 or separate envelope) 28
10 Appendix A: Vendor Certification 29
11 Appendix 1— Visual Examples 30
12 Appendix 2 — Spatialest Contract 32
13 Appendix 3 — Comper Brochure 33
14 Appendix 4 - Complementary Technology 34
Spatialest Inc RFP Response #B1800154 4
1 Vendor Qualifications
1.1 Letter of Authorization
Not Applicable. Spatialest is the developer sole source provider of the proposed solution, Comper.
1.2 Experience and expertise in deploying Web Application for Property Sales Search.
Spatialest Inc created Comper in 2012 to address the issue of being able to quickly and easily select
similar, nearby sales information for comparable sales analysis whilst reviewing all the information on
a map. Since then the product has undergone significant development and Spatialest has accumulated
unparalleled experience and expertise in delivering Property Sales Search. We consider the company
to be market leaders in this technology.
Spatialest would also like to draw your attention to Section Appendix 4. This section explains
additional or complementary technology which could further benefit Weld County.
1.3 Current Clients for Property Sales Search.
Spatialest Inc currently supports 43 clients throughout the United States who are utilizing Comper or
Comper for Citizen. There are an additional 12 to 15 Counties who have budgeted for or requested
the technology for deployment during 2019.
1.4 References
County
Parcel
Count
Summary
Timeframe
Contact Details
El Paso CO
250,000
Delivery of
Comper for
Citizen
3 Months
Steve Schleiker, Assessor
El Paso County
1675 W. Garden of the Gods Rd.,
Ste. 2300
Colorado Springs, CO 80907
(719) 520-6527 (D)
(719) 502-1534 (C)
steveschleiker@elpasoco.com
Montrose
CO
60,000
Delivery of
Comper for
internal Office
use, explanations
to the public and
similar.
1 Month
Brad Hughes, MAI
Montrose County Assessor
Montrose, Colorado
(970) 249-3753 office
bhughes@montrosecounty.net
www.montrosecounty.net/assessor
Durham NC
110,000
Delivery of
Comper and
1 Month
Kimberly H. Simpson
Tax Administrator
Spatialest Inc RFP Response #B1800154
5
Comper for
Citizen to
facilitate internal
and external use.
200 East Main Street, 1st Floor
Durham, North Carolina 27701
Office (919) 560-0306
ksimpson@dconc.gov
Benton WA
90,000
Delivery of
Comper and
Comper for
Citizen to
facilitate internal
and external use.
1 Month
Bill Spencer
Assessor
Benton County Assessor's Office
5600 W Canal Dr Ste E
Kennewick, WA 99336
Ph. (509) 735-2394 Ext. 2517
Bill.Spencer@co.benton.wa.us
Spatialest Inc RFP Response #61800154 6
2 Response to Technical Specifications Questions from Section 4.2
The followings sections are responses to the questions outlined in the Vendor Response Form spreadsheet.
2.1 General
Ref #
Criteria
Category
Response
Code
Comment
GE -01
Sales need to be visualized on a map to
show the geographic relationship to the
subject.
R
S
See Appendix 1, image 1
GE -02
Popup when sales on the map are clicked
on or hovered over to show basic sales
information, including a photo of the
property.
S
S
See Appendix 1, image 2
GE -03
More detailed sales information is
available in a grid or dataset
R
S
See Appendix 1, image 3
GE -04
Sales can be selected/removed as a
comparable sale from the map.
S
S
See Appendix 1, image 4
GE -05
Sales can be selected/removed as a
comparable sale from the dataset grid.
S
S
See Appendix 1, image 4
GE -06
Users need to be able to link back to our
property report to get a full listing of all
property characteristics.
S
S
A link to the office property report can be added to Comper
GE -07
Show all sales within a user defined radius
and date range (as a different color
and/or symbology), even if they don't
match further filter criteria.
N
RP
WMS layer to show all sales. Normal Comper to show the
filtered set?
GE -08
Can Identify a subject property via
selection on the map
S
S
See Appendix 1, image 1
GE -09
Can Identify a subject property via
searching for an address, account number,
or parcel
S
S
See Appendix 1, image 5
GE -10
Can Identify a subject property via
searching by name, either the primary
owner name or any secondary owner
names.
S
S
See Appendix 1, image 5
GE -11
Can pass the subject property to the
application from an external link (i.e. our
Property Report or Map)
S
S
If the host Property Report is online then Comper can be
launched
GE -12
County configurable list of fields to filter
sales on
S
S
See Appendix 1, image 6
GE -13
Fields can be setup to filter from a list
and/or dropdown
S
S
See Appendix 1, image 7
GE -14
Fields can be setup to filter from a range
of numeric values
S
S
See Appendix 1, image 7
GE -15
Fields can be setup to filter from a range
of dates, including sales dates or assessor
tax years
S
S
See Appendix 1, image 8
GE -16
Data filters are dynamic and only show
options that are still available in the data
(i.e. don't have 1 1/2 story in the built as
dropdown if there aren't any in the search
radius)
N
NS
This is not in the planned development for the next 12 months.
GE -17
List of fields to filter on are different
based on type of subject property -
Vacant, Residential Improved, or
Other/Commercial
N
S
This is accommodated by loading different datasets into
Comper and supplying a drop -down selection to access relevant
property type.
Spatialest Inc RFP Response #81800154
8
GE -18
Describe how the search and display will
work when a single parcel sold as both
Vacant property and Improved. How will
it return sales based on the selected
subject (vacant vs. improved)?
Describe
S
The difference between the two instances will be the data set
in which it resides and associated timeframes. Associated sales,
either when the parcel was vacant or improved, will be loaded
based on the filter settings.
GE -19
Describe if and/or how the searching and
display of potential sales will work when a
parcel has sold more than once in the
given search range.
Describe
S
Typically the most recent sale information will be shown. If a
parcel sells multiple times within a given time period the
configuration can either show the most recent information or
include previous sales information. This can be accommodated
during the configuration process.
GE -20
Default search ranges to a selected
subject property (either exact match or
subject +/- a defined percentage) or pre-
defined defaults (i.e. Sales date ranges
and qualified sales only).
S
S
See Appendix 1, image 6. Applied filters are illustrated in red.
Available filters are shown in black.
GE -21
Responsive for multiple device types
Describe
S
Desktop, Laptop and Tablet are supported.
GE -22
Must meet Accessibility standards as
defined by WCAG 2.0
R
S
Spatialest Inc makes all reasonable efforts to accommodate the
special needs of individuals as addressed by the Americans with
Disabilities Act. We are committed to making our web site
accessible to all users; however, all pages and features may not
be accessible to all users. Individuals with disabilities requiring
assistance with any content found in this web site, should e-
mail support@spatialest.com detailing any accommodations
required.
GE -23
24/7 uptime
Describe
S
Please refer to Spatialest Contract, Appendix 2
GE -24
Able to support 100's of simultaneous
users
S
S
Capable
GE -25
Please describe support during standard
business hours
Describe
S
Please refer to Spatialest Contract, Appendix 2
Spatialest Inc RFP Response #B1800154
9
GE -26
Please describe support after standard
business hours
Describe
S
Please refer to Spatialest Contract, Appendix 2
GE -27
Final product must be implemented by
4/1/2019
R
S
Yes
GE -28
Testing of the system will commence on
or before 3/15/2019
R
S
Yes
Spatialest Inc RFP Response #B1800154 10
2.2 Technical
Ref #
Criteria
Category
Response
Code
Comment
TC-01
Describe your solutions different hosting
options (dedicated hosting, virtual
hosting, on -site hosting, cloud hosting)
Describe
S
Cloud Hosted SaaS by Spatialest Inc
TC-02
Provide recommended hardware
requirements for all server systems
(processor, architecture, RAM, hard drive,
physical server environment, etc.)
Describe
Not Applicable
TC-03
Provide Server operating system
requirements
Describe
Not Applicable
TC-04
Provide hardware requirements for
PCs/laptops/tablets
Describe
Not Applicable
TC-05
Supported workstation operating systems
Describe
Not Applicable
TC-06
List any additional hardware requirements
(i.e. printers, scanners, appliances, etc.)
Describe
Not Applicable
TC-07
Describe how the application is licensed
(i.e. concurrent, per user, per site, etc.)
Describe
S
The application is licensed to the County for unlimited users.
TC-08
Identify all components of the software
and roles of each component
Describe
Not Applicable
Spatialest Inc RFP Response #B1800154
11
TC-09
Identify
tested
are
required
any
versions
third
by
needed
your
party
applications
software,
and
that
the
Describe
Not
Applicable
TC-10
What
supported?
versions
of
SQL Server are
Describe
Not
Applicable
TC-11
What
supported?
versions
of
Oracle
Server are
Describe
Not
Applicable
TC-12
What
required?
type
and versions of
databases
are
Describe
Not
Applicable
TC-13
Identify
required
of
IIS
is
required?
all
by
web
this
servers
application.
and
components
What
version
Describe
Not
Applicable
TC-14
List
versions
all
supported
browsers and
browser
Describe
S
Latest Chrome,
Firefox,
IE
11
onwards,
Edge,
Safari
TC-15
Does
clustering,
the
system
high
availability,
have
capabilities
etc.?
for
Describe
S
Cloud
Hosted
TC-16
What
How
upgrade
is
the
many
releases?
application
times
upgrade
per
year
are
process?
there
Describe
S
The
updates
application
are
upgrade
normal.
process is ongoing. Annual
version
TC-17
Describe
(i.e.
relational
Single
how
database).
flat
sales
file
per
have
sale
to
or
be
more
provided
like
a
Describe
S
Please
refer
to the
Comper
Configuration
Document,
Appendix
2
Spatialest Inc REP Response #B1800154
12
TC-18
Describe how the data is transferred.
Describe
S
Secure FTP
TC-19
Describe how frequently can data be
automatically updated.
Describe
Daily automatic upload
TC-20
Describe whether property photos be
stored separately or if can they reference
the already existing photos that we have
on our portal.
Describe
S
These can be referenced if the image path is in the data or stored
in AWS S3
TC-21
Describe how searching will handle
multiple occupancy, multiple building
properties/sales.
Describe
S/RP
In properties such as Condos, a single coordinate value will be
used to locate all the individual units. Where multiple properties
have been sold in a single transaction we suggest this
information is not passed to Comper because these types of
transactions are not conducive to a standard comparable sales
approach. Should the County wish to include these atypical
transactions some coding will be require to display multiple
locations and some data management will be required to
proportionally split the total transaction costs against the
individual units.
TC-22
Clear all data caches - immediately replace
datasets with a new version
Describe
S
Data updates happen in transactions. If the Spatialest Image
Server is deployed images will be managed and caches cleared
via this application.
TC-23
Can we update a single feature, or does
that require updating the entire dataset?
Describe
S
Currently the entire dataset will require update.
Spatialest Inc RFP Response #B1800154
13
TC-24
Can a single feature
be deleted
if
Describe
RP
Envisage this functionality could be supplied.
necessary
within 60
minutes
of
notification?
Spatialest Inc RFP Response #61800154 14
2.3 Security
Ref #
Criteria
Category
Response
Code
Comment
SE -01
What forms of authentication are
supported? (ie. Password, biometric,
token, etc)
Describe
S
Password
SE -02
What is the authentication system used?
(i.e.: Active Directory via LDAP, Integrated
Windows Authentication, Application,
Database, Web Server, other)
Describe
S
Web Server
SE -03
Does the application enforce a password
policy? If so, describe.
Describe
NS
No
SE -05
Example: Security granted individually,
roles, and group levels to different
modules/levels of software
Describe
S
Comper currently supports Administrators, Users and Public
Users.
SE -06
Ability to support single sign -on
Describe
NS
No
SE -07
support for end -to -end https using
current TLS
Describe
S
COMODO RSA Organization Validation Secure Server CA
SE -08
No response
SE -09
No response
SE -10
No response
SE -11
No response
Spatialest Inc RFP Response #31800154
15
SE
-12
No
response
Spatialest Inc RFP Response #B1800154 16
2.4 Reporting
Ref #
Criteria
Category
Response
Code
Comment
RE -01
PDF Download of Results, including photo and property
characteristics
S
S
RE -02
Data Download (as XLS or CSV) of selected sales (at least the grid
data)
S
RP
A modest amount of coding is required to
provide this functionality. The
parameters required include (1) Selected
Comps or all potential comps listed
during the search and (2) Fields required
in the download.
RE -03
Includes a map of the subject and the sales
R
S
RE -04
Configurable list of data to display on each sale
S
S
RE -05
County configurable list of data to display
N
S
RE -06
Describe any limitations to the number of fields that can be added
to the grid.
Describe
S
Approximately 25 based on print space
RE -07
Describe any limitations to the number of comparable sales that
can be added to the grid.
Describe
S
There are no actual limitations to the
number of comparable sales but we
recommend 10 or less.
RE -08
How is utilization tracked and reported back to the end user?
Describe
S
We can provide the ability for the client's
js to be added.
RE -09
If vendor hosted, explain metrics used for fee calculation
Describe
Not Applicable
Spatialest Inc RFP Response #B1800154
17
23 Integration
Ref #
Criteria
Category
Response
Code
Comment
IN
-01
How
Server?
does
the
system
integrate
with
ArcGIS
Describe
Not
Applicable
IN
-02
How
Online?
does
the
system
integrate
with
ArcGIS
Describe
S
Comper
supports
WMS
layers
IN
-03
How
shapefiles
does
the
or
system
file
integrate
geodatabases?
with
Describe
S
Comper
supports
Shapefiles
via GeoServer
IN
-04
How
services
does
the
(WMS,
system
Feature
use
Services,
ESRI
geodata
etc)?
Describe
S
Comper
supports
WMS
layers
IN
-05
Describe
and
estimated
the
frequency
system
of
unavailability
the
data
refresh
Describe
S
Typically
daily
and
shapefiles
this
process
would
can
not be
be automated.
updated
more
frequently
than
IN
-06
No Response
IN
-07
No
Response
N-08
No
Response
IN
-09
No
Response
IN
-10
No
Response
IN
-11
No
Response
IN
-12
No
Response
IN
-13
No
Response
IN
-14
No
Response
IN
-15
No
Response
Spatialest Inc RFP Response #B1800154
18
3 Response to Narrative Questions from Section 4.3 in this RFP (Tab 3)
3.1 Product Release Cycle
Comper is currently in a mature version 2.* with multiple updates released over the past 12 to 18
months. Many of these updates have been back end data management to assist with relational tables,
multiple datasets, multiple sales and similar. Some of the user interface updates include the following:
• Support for selecting a specific date and filtering information accordingly
• Support for typing a value range for continuous variables
• Support for Web Map Services (WMS)
• Integration of an adjustment grid with notes and commentary sections
• Support for adjustment grid rates from client depreciation tables or similar
• Automatic adjustments based on client -supplied adjustment rates
• Support for manual adjustments to override existing values
• Support for re -ordering selected comps
• Support for removing selected comps from the adjustment grid
• Auto remove unselected comps from map
Comper 3.0 is in conceptual design phase with an anticipated release date in circa 12-18 months.
3.2 Ongoing Software Support
Standard Support and Maintenance information is included within Exhibit E in the Spatialest Contract,
attached in Section 12, Appendix 2.
3.2.1 Standard Business Hours
Standard business hours are Mon- Fri, 8:00am to 5:00pm EST.
3.2.2 Location of Support Services
Location Support Services will be based from the Florida or North Carolina office. Additional technical
support will come from the UK if required.
3.2.3 Level of Support
Support is triaged into 4 levels and documented in Appendix x, Section 15, Exhibit E.
3.2.4 Additional Support & Associated Costs
Support and Maintenance costs are included within the annual license cost.
3.2.5 Methods of Reporting Problems
Initial issues should be routed to Spatialest via email or telephone. It is recommended that
comprehensive details of the issue are collated and supplied as part of the log. Further details are
included within Exhibit E in the Spatialest Contract document, included as Section 12, Appendix 2.
3.2.6 Response Levels
Please refer to Exhibit E in the Spatialest Contract document, included as Section 12, Appendix 2.
3.2.7 Distributing Fixes
The proposed solution is cloud based. Fixes, updates and similar will be applied remotely and are
typically run from 3am local time.
3.2.8 Problem Escalation and Resolution
Initial issues should be routed to Spatialest via email or telephone. Appropriate Support and
Resolution responses are determined via a triage methodology. Further details are included within
Exhibit E in the Spatialest Contract document, included as Section 12, Appendix 2.
3.3 Compliance
It is highly recommended that any browsers used to access the solution should be using the latest
version available. Supported browsers are Latest Chrome, Firefox, IE 11 onwards, Edge and Safari.
3.4 IT Training Plan
The solution recommended within the RFP response is a Software as a Service solution and is
extremely intuitive. As such there is no training plan per se and there will be a modest need for skills
transfer from Spatialest to the County. Technical Support from Spatialest will cover the operations and
functionality of the system with County personnel. A copy of the Comper Administrator Guide will be
supplied as part of the deployment which contains all associated instructions for back end data
management and display.
3.5 End User Training Plan
The solution recommended within the RFP response is a Software as a Service solution and is
extremely intuitive. As such there is no training plan per se and there will be a modest need for skills
transfer from Spatialest to the County. Technical Support from Spatialest will cover the operations and
functionality of the system with County personnel, typically via a 'train the trainer' process. A copy of
the Comper User Guide will be supplied as part of the deployment.
3.6 Subcontracting Arrangement
No subcontracted staff will be working on this project
Spatialest Inc RFP Response #81800154 20
4 Project Plan
The following provides an indication of the proposed project plan to populate and configure an
existing COTS, Comper, with appropriate data from Weld County, CO. Whilst individual line items are
represented in the plan below it is likely the data extraction process and subsequent review is more
iterative.
Task Week 0 Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12
Contract Signed
Data Extraction
Data Review
Data Import
Configuration
Training
Client Review
4.1 Understanding of the project requirements and deliverables
Project Requirements and Deliverables are expected to be data centric as the proposed solution is
already built.
4.2 Hardware Server requirements
Not Applicable
4.3 Technical approach to the project
The technical approach to this project pivots around the Configuration document and specifically the
data extraction from Weld County.
4.4 Organization and managerial competence
A technical lead from Spatialest will coordinate and manage the project and liaise with relevant County
personnel.
4.5 Work plan and project controls
The primary element in this project is a successful data extraction from Weld County CAMA system.
Weekly status meetings can be established but if the data extraction runs successfully the subsequent
data population and configuration will be completed within a short period of time, perhaps 5 days or
less. The Client Review phase may benefit from a formal weekly meeting but this has been mostly
unnecessary during previous projects.
4.6 Payment milestones
Payment is split into two tranches of 50% of costs with the first payment invoiced after contract signing
and the final payment invoiced after a successful sign off. Annual license fees will be subsequently
invoiced on the anniversary of the first invoice date.
Spatialest Inc RFP Response #B1800154 21
5 Pricing
Spatialest Inc proposes the Comper Solution for this project for a three (3) year contractual
agreement. The Comper solution is a SaaS solution and priced as an annual license fee along with a
one-time setup, configuration, testing and go live fee. The Cost Summary spreadsheet required by
this RFP is included below. Further details are also included below. Complementary technology is
outlined in Appendix 4 along with associated costs.
5.1 Cost Summary
Cost
Summary
Costs
Comments
Year 1
Maintenance
Annual
Cost
Hardware
Not
solution
hosted
Applicable.
by
is
Spatialest.
cloud
The
based
proposed
and
N/A
Software
Licensing
Comper
$
18,000.00
$
-
(Middleware)
Third
Party Software
Not Applicable
Installation*
$
3,000.00
$
-
Integration
(As Above)
$
Legacy
Data
Loading
(As Above)
$
Maintenance/Subscriptio
n
the
(Subscription)
Maintenance
license.
is
is an
included
The
annual
License
with
fee.
$
-
After-hours
support
costs
Included
Included
$
Documentation &
Training
Included
Included
$
-
Project
Management
Included
Included
$
Consulting Services
Additional Consultancy
Services are available from
Spatialest upon request
although these services will not
be required for this project.
$
-
Miscellaneous
Not Applicable
Applicable Discounts
(State as a negative number)
Total:
$
21,000.00
$
-
* Standard data
connection
Spatialest Inc RFP Response #B1800154 23
5.2 Additional Information - Costs
A. Software
Item
Description
Cost
($)
1
Comper
Annual
by Spatialest
Licence
Fee
Inc
$18,000
2
Support
Annual
Support
&
Maintenance,
Data Updates
and
Hosting
Services
(Included)
B. Implementation
Item
Description
Cost
($)
la
Implementation:
&
Standard
(3
Deployment
Days)
nightly
Initial
update
Set up
via
FTP
of
site
Comper,
Client
Data
Preparation,
Testing
$3,000
lb
Implementation:
&
Direct
(5
Deployment
Days)
connection
Initial
via
API
Set
or
up
similar
of
Camper,
Client
Data
Preparation,
Testing
$5,000
C. Professional Services Fees
Additional work can be requested and invoiced accordingly.
Item
Description
Cost
($)
1
On - site
Consultancy
($1,500
Per
Day)
nil
2
Off
- site Consultancy
($1,000
Per
Day)
nil
D. Total Costs
Item
Description
Cost
($)
1
Year 1—
Comper
(Standard
data
connection)
$21,000
2
Subsequent
years Camper
$18,000
6 Additional Information
6.1 Litigation
Spatialest or any of its subsidiaries or affiliates has had no litigation in the past three (3) years nor any
that are currently in litigation.
6.2 Additional Information
A product sheet for the proposed solution, Comper, has been attached as Appendix 3. We would
encourage engagement with the references supplied or review some of the comments existing clients
have contributed to on spatialest.com.
6.3 Vendor Certification
A completed vendor certification page has been included as Appendix A.
Note: Appendix B was not included in the documentation supplied.
6.4 CAS Security Addendum Certification, if applicable (from Appendix C of this RFP)
Not Applicable
Note: Appendix C was not included in the documentation supplied.
6.5 Attach vendor's standard contract template.
Please refer to Section 12 — Spatialest Contract.
Spatialest Inc RFP Response #B1800154 25
7 ADA Compliance with Sections 508 and 255
Comper has been designed to provide an intuitive, easy to use experience. It is not presented as
Section 508 or Section 255 compliant per se but the application does provide text and image
information to assist users who may experience vision disabilities. There are no online forms for a user
to complete but some hand dexterity will be required to select comparables. The overall design offers
sufficient contrast between the background color and the web page to make the solution more
readable. A `Help' section is included on each page.
Spatialest Inc RFP Response #B1800154 26
8 County Responsibilities
Weld County personnel will be expected to complete the following tasks:
• Complete the Comper Configuration document within agreed timeframes as specified within
that document
• Provide access to or make available relevant data, tables or similar along with explanations of
tabular relationships, look up codes or similar
• Attend PM meetings as required to discuss the project (typically online)
• Provide responses to any questions from the vendor within a timely manner
• Review and comment
Spatialest Inc RFP Response #B1800154 27
9 Financials (Tab 9 or separate envelope)
The financial documents requested have been included as a separate document within this
response. Digital versions of the Tax Returns are included below.
pdf
2016 FINAL Spatialest TR WELD.pdf
2017 Tax Returns_SPATIALEST, INC. WELD.pdf
Spatialest Inc RFP Response ##81800154 28
10 Appendix A: Vendor Certification
This certification attests to the vendor's awareness and agreement to the content of this RFP and all
accompanying calendar schedules and provisions contained herein.
The vendor must ensure that the following certificate is duly completed and correctly executed by
an authorized officer of your company.
This proposal is submitted in response to RFP # B1800154 issued by Weld County. The undersigned
is a duly authorized officer, hereby certifies that:
Spatialest Inc
(Vendor Name)
agrees to be bound by the content of this proposal and agrees to comply with the terms, conditions,
and provisions of the referenced RFP and any addendum thereto in the event of an award.
Exceptions are to be noted as stated in the RFP. The proposal shall remain in effect for a period of 6
months as of 12/7/2018 5:00 PM
The undersigned further certify that their firm (check one):
IS
Lvei IS NOT
currently debarred, suspended, or proposed for debarment by any federal entity. The undersigned
agree to notify Weld County of any change in this status, should one occur, until such time as an
award has been made under this procurement action.
Person[s] authorized to negotiate on behalf of this firm for purposes of this RFP are:
N ame: Ashley Moore
Signature:
N ame: Ian Lamont
Signature:
Signature of Authorized Officer:
N ame: Ashley Moore
Signature:
Title: CEO
Date:
11/26/2018
Title: Business Development
Date:
Title:
Date:
11/26/2018
CEO
11/26/2018
Spatialest Inc RFP Response #B1800154 29
11 Appendix 1— Visual Examples
The following section provides visual examples to augment the textual responses given in Section 2
F.. n,..• gy: i-�starse t :rule t4evai ala tote 2012-'1141 • :r 14• t2 -a1 • .' liscr.r t,t* • raaaareaTota€ . Nrltri,bxlwai . Mr; Winerf;net
3+droatn . full bath • lard *due . Fnrlrhi basement • Yee &Olt • Quality AUC . Pw3 •
Sub{ect Property titt:mated Value: =t Comparables: Empty
117 Jolla.Dr
'intstte. N/A
Parcel 10: 22559
,noes: 0.62
Quality S-10
Total Mk Value: S154,7r>$
Land Value: 522.500
nil101 Doris Ct
Dittante, 411 ft
Parcel t0 22562
Acre. 04
702 Julia Or
Plume_ Ertl it
Parcel et; scsn
Acre• 0.62
107 Dori Et
Ontanco; $5 ft
Psrte110: 22571
Aye: 1.15
104 Welloin 4t
i5 Add Cam ems
Quaft:b•.
Total JAM Vann: S191,rSt:
Land Vat*: $72.500
wadlComa tfaSta:J
Qwliry: 6.10
Total Vat Value: 5191,0:7
Lend Val*: 522,500
1. AM Comp
Quality: 5.10
Total attt Vatia; 5217.13t
Lad Value: 517,017
8451418 Cato
A Cwntlarablos
a
a
Image 1: Subject (Red
and Geographically Proximate Sales (Yellow
S
£J Ji7 t C..11
Map sateilite
rz
• kA ,,. ..14.4.. 4.:x'1
i
a
C.OMPFR Comp Grid Demo
a1Mt Moony" r In _
Reline By:
Fir. € er,3zs • Pa .s; ;ale (rat. ;.t.l; 2..' •
the • AtatrtAreaTotat • Nee the Bored • M,y
lkidttlOint . r.,tt !path • tarts) Vaits • f •7i11ykd b8}erlw:t • Year Witt •
stttl{oct PI r>lyorty 1FxE>.ra1My •: n:„r.Cwryte+oltln: reply I +
117 JeAta u:
Ontance. NIA
Parcel 10: 2i559
Acre' 0.62
(kcal ttr: 8.10
total Mtn Vast»: S114,745
Land Yalu• S12.SOO
11 Nearby •wlr%
Sort •
r
101 Dorlt CI
tMlance. 401 ft
Pxtel ;D. 22%2
Ar al- I) 6
:. Ad4 Come
Quality. 0•
total *t Value: 5150,641
la•.d Value S?2,°ir.
tOY.1o11.at'lr „AridcDeg, ,i Cr.'
't'5tAm76n' Sad4 ft,
'.Arcot 10:MIK; (141
tiiV3•'t,".
(:?alit, i4: tit
tt2€AT 1/01+4• S10,.LV7t
1010oiIt1.t
Distance. 66L it
Parcet101 21571
Attn 1.15
AM Cusps
()witty: Q 10
total W1 Yalu*. i11:,1.n
IMO Yalu. S:7,0“/
104 Wellons St +Add Carry
1♦
Image 2: Popup information for selected comp and highlighted in list
Arras . kno4 •
Map Satollitr: i.
Y
4 Payne County Oklahoma Assessor's Office'
COMPER t
Rrfu,r• By•
St 4o • Daira:lm •
i4tbJKt Pnwpefly
iiRei
.4 101 1. laltvhurtt Dr
a ttitIM*- e: 141k
Satin flat*: WA
Ant! Piice: 11'A
:.ate Darr ,.n -
Fat Pam . Gene Stalk •
-
)le'yldulhosi •
Crxrllterabl.s: Empty t09 E Lakehurst Dr
tot :'rue
tw+:'etlty Avtrr,T$r
f JMihn AvWanM
14 Nearby \ale(
A
• 09 E talahwtt pr
adA C cwrp I4
ai1M•c• 9611 4,01 '1..• 4
tale Date. :it tut Utz 1.at.ty. A.wap
Sato nrtc.: S: I Z.Z.V0 Car4rtton Armay
7776 14 Koller (N 14AOd Comp Min
0tsirce 41, ft
Salo Date. I) Jul :ma
'.ate Pitc.• S175.Oc
2017 14 Keller Or
Wt ate 1
tbaabty
CM1tawn At••ar•
'r Add Corrrp Efflatall
OtttMxt. $20 ft tot 514.'
* Com m-41 lat
Photo
.::,.r:^;.✓. `.".. fXC acs: .
Sketch
Onion e4s ft
Allure: 409 [ taattt.urll Of
Saar Date 21 Ail 2017
iaia Pete. ri211,CA10
Neght.rothiloit, :tttlwater t4wtIant
&Malmo Type Single rarr.,ly R•twlenre
Stria- Cn• 'story
tear auill. 1977
Total fin, Area'. lisle Sit
0
Image 3: Additional Sales Information
Spatialest Inc RFP Response #B1800154 30
COWER
Sate Date 2017-01-01 - 2018-12-31
Total Fin. Area 1,640 - 2,218 SqFt Year Built 1958 - 1998 My Building Type
Refine By:
Subject Property
103 E Lakehurst Dr
Distance: WA
Sale Data: WA
Sale Price:
109 E Lakehurst Dr
Distance: 96 ft
Sale Date: 28 Jul 2017
Sale Price: 5212,000
2728 N Keller Dr
Distance: 437 ft
Sale Date: 13 Jul 2018
Sale Price: $175,000
2817 ti Keller Dr
Otstance: P20 ft
Comparables: Empty
Lot Size: I
Quality: AveraOe
Condition: Average
Lot Size: 1
Quality: Average
Condition: Average
>R Add Corte
Lot Size: 1
Quality: Average
Condition: Average
$175 001
VB Add Comp Prnritinj
Lot Size: 1
Image 4: Select or Remove Comps using the 'Add Comp' button
Payne County Oklahoma. Assessor's Office
Property Search
r _
swig. tt•:ioe
410022990 101E L04r1ax:t Or
60001360e IDI W LoSevtaw Rd
000012519 102 E tat&tcsR Dr
600021$91 2003 W Laitetcast Or
et40t36t0: ter W Uirt1tw Rd
600021641: w0A E LateM,x3t O(
6X972J98S' 209E Ws)%uatt Dr
6CA022684• I tO et t.akreturst Dr
t:. Pogo !.•tv to •.4w1h (or &MIA
Distance 1 mites
Style - Bedrooms
fl
Map Satellite
U4I {.tb mete raver are L_
Image 5: Search for a Property using the `Property Search'
Full Baths w Garage Stalls
Neighborhood
7
•
Image 6: County configurable list of fields to filter by (Refine By)
Payne County Oklahoma Assessor's Office
CAMPER Plrh 11tiDOert'y
Help
Refine By:
Subject Property
Distance 1 miles w Sate Date 2017.01.01 2Q18-t2?31 w..
Full Baths . Garegr• Stalls
Comparable: Empty
Style .
Bedroom;
108 E Lakehurst Dr
rlNOOWs• U/b
Int cr>a.
Totat f•sn, ATeal,640.2,218 Sift . l Year:Bullt 1958 1998 . t My Building Typo; w
Any
Total Fin, Area 1,640 5grt • 2,21e SgVt
Map Satellite
Image 7: Filter by drop down selection (Refine by)
Payne County Oklahoma Assessor's Office
-.:t _"{` ii __R'„•r•vr:^Y:r..rt.. _ !_1--••Yt-....-- �-:_. - _ _ _Yf �'4.
fled pto¢ettty:,:
Reline By:
Subject Property
148 t Lake -huts( Ur
[eState:4: NM
Sat* Dalk 11 tO 2014
Sete PrtGo: S151S®
Inearca I- rn4in •
Style . WrSrsr.rn.
Lot
05.4
Cora
19'realty sales.
212'8 ti Keller Dr
Q;Wncte. 1 4 ft
'Sale Oate. 1,1.1e1 1D18
Sale Price S17S,twtl
2821 N Croicont Or
Ofilargo 714 It
-• Salo Data 29 tun :918
Sat Pmt. $199,000
MIS 4123 rt Glenwood Or
Lot 5
Nal
:ale
Lots
Qual
Loot]
Air,
Sate Date 1017-01.01- 2028.12-3I
StevtOete ?il`70t•Ot
2010
?.017
2016
Z019
Tads,
2010 2021
1011
2.414
2012
7.495
2019
2020 2f;21
Clair date
!• a•61 1.630 : 7II! 5,1Ft . ' Sr R=,1t
End Dew 2016.1241 -
rat
2014
2017
1420
Today
zoit Zen
2012
ltlsg
2013
IIII6
2019
2011 298
Clear dare
Image 8: Filter by Date Range
e4 P.•
'
r-1
L
•
Spatialest Inc RFP Response #B1800154 31
12 Appendix 2 — Spatialest Contract
The standard Spatialest Sofware and Services contract is embedded within the digital version of this
response and attached as a separate document.
e't.
pdf
Spatialest Master Software and Services Agreement 2019.pdf
Spatialest Inc RFP Response #B1800154 32
13 Appendix 3 — Comper Brochure
Comper
Spatia
„ha
es
We make finding great Comps easy! Cowper is a revolutionary Comparable Sales selectorthat draws users to
quickly and easily select review validate and present comparable sales cn a map. Relevant sales information s
displayed allowing comp grids and reports to be generated. You ,At :7,3 7 confidence in your valuations. be able
to share information with citzen s while reducing appeals and man = g them more effectively.
• Instantly find the best comparable sales
• Highly customizable search criteria
• Simple to use, online and easily accessibie
• Reduce or validate appeals, saving time & money
• Available in house and to the citizen
• Supports and gives confidence in your valuation
process
www. spariofest.cnrr►Jeotrtper
• Quickly locate Sales Evidence
• Review Options and Alternatives
• Easily swap Comps
• Create Reports
flp$. `Y t A Wm nitto l%% than
that In to ' fast count*!& r
George L Rooker:. MMsexsot�
Davidson Co. TN
a
• Revtew Sir* l Proper. es nearby
• Alter Selection Criteria
• Store Changes
• Create Web Reports
tint ont y5 s ..
ye rimed 14. mos.:
Derek W Flannigan,
Montgomegy Co. IN
O1 AsuninventUr Con. NC
'r 'Iatitt:Le.
Y �
::: simplify s•-a--1--)--)alyz-e- • .p.--..r..-e--dict lag
111.
Tel: (817) 418 4531 • Etna° infoespatialest torn. * Webt www,apatiSiettom
Spa-tialest inc REP Response #B1800154
33
14 Appendix 4 - Complementary Technology
Spatialest provides a suite of Appraisal solutions which can be used independently, or they can be
seamlessly integrated. Comper is offered in two versions: Comper for Citizen, which is designed to be
offered to users outside of the office and Comper, which comprises additional functionality including
Statistics, Adjustable Grid, Value Generation and more. Typically, the data supplied for Comper for
Citizen is the published roll, whilst Comper will access the data the office is currently working on.
This response focuses on the supply of Comper for Citizen. We also recommend Weld County
considers the addition of the internal version of Comper by Spatialest to improve current business
processes. Should the County acquire both solutions simultaneously the second license will be
reduced by 50% and set up for the second license will be waived.
Item
Description
Cost ($)
1
Comper
— Additional
License
18,000
2
Discount at 50%
-9,000
3
Implementation
(Waived)
TOTAL
9,000
Spatialest Inc RFP Response #B1800154 34
MEMORANDUM
TO: Esther Gesick, Clerk to the Board January 7, 2019
FROM: Ryan Rose, Chief Information Officer
SUBJECT: B1800154, Web Application for Property Sales Search
BOCC Approval Date: January 21, 2016
Bids were received and opened on November 19 for Sales Search on the Web (AS -
847). One (1) bid was received with a proposed cost of $23,000. Attached is the bid
tabulation for your information.
This bid seeks to procure software that will provide additional functionality to citizens of
Weld County, such that they can interactively search for, filter, and query property sales
data. This functionality is desired to increase the transparency of comparable sales data
during the upcoming reappraisal cycle.
The Information Technology staff and Assessor's Office have reviewed the bid, which
was submitted by Spatialest, Inc, out of Deland, Florida. The Year 1 cost, including
implementation, will be $23,000, with the option to renew annually at a cost of $18,000
per year.
With the above information, I recommend the board award the Web Application for
Property Sales Search to Spatiest for a total amount of $23,000.
DATE OF BID:
REQUEST FOR:
DEPARTMENT:
BID NO:
PROJECT NAME:
PRESENT DATE:
APPROVAL DATE:
WELD COUNTY Dept. of Information Technology
1401 North 17th Avenue, Greeley CO 80631
E-mail: jmundta(�weldgov.com
Phone: (970) 400-2521
Fax: (970) 304-6572
November 19, 2018
Web Application for Property Sales Search
INFORMATION TECHNOLOGY
#B1800154
AS -847 Sales Search on the Web
January 7, 2019
January 21, 2019
Vendor Name
Licensing and Environment Costs
Custom Data Integration
Total:
Address
Spatialest, Inc.
101 N Woodland Blvd
Ste A304
Deland FL 32720
$18,000
$5,000
$23,000
** Bids are being reviewed at this time by dept.**
%7
2019-0138
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